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HomeMy WebLinkAboutAgenda 12-14-21; 8-c - Schools Adequate Public Facilities Ordinance (SAPFO) – Approval of Membership and Capacity Numbers 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 14, 2021 Action Agenda Item No. 8-c SUBJECT: Schools Adequate Public Facilities Ordinance (SAPFO) — Approval of Membership and Capacity Numbers DEPARTMENT: Planning and Inspections ATTACHMENT(S): INFORMATION CONTACT: 1. Orange County Schools and Chapel Hill- Craig Benedict, Director, 919-245-2575 Carrboro City Schools: SAPFO Capacity Ashley Moncado, Planner II, 919-245- Calculation and Change Request Form 2589 (Includes Student Membership) for Elementary, Middle, and High School Levels 2. Chart Depicting LOS, Capacity, Membership, and Membership Increases PURPOSE: To consider approval of November 15, 2021 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2022 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the SAPFO MOUs (Memorandum of Understanding), the Board of County Commissioners shall approve the school districts' November 15' membership and capacity numbers within 15 school days after receiving the numbers from the school districts. Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each SAPFO partner. The full annual SAPFOTAC report, which will include 10-Year student membership projections, will be completed in early 2022. The CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. The chart in Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 15, 2020 membership. It also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 15, 2021 membership numbers. 2 Pre-K Enrollment In recent years, Pre-K enrollment has been a topic of discussion with both school districts. However, SAPFO has not been amended to include Pre-K in the membership and capacity numbers. Therefore, Pre-K children are not included in the membership numbers reported. Discussions regarding Pre-K students and impacts have been ongoing; however, COVID priorities have been the focus over the last two school years. Pre-K membership numbers will be provided in the 2022 SAPFOTAC Report. COVID Impacts Last school year, both school districts experienced significant decreases in membership due to children being withdrawn from CHCCS or OCS and enrolled in private schools with in-person learning or homeschooled. The loss of students impacted the SAPFO 10-year projections by decreasing the future growth rates and service levels and pushing building capacity needs far beyond the 10-year projection period. Recognizing concerns with these projections not being constructive in planning for the future or when students return to the classroom, Orange County Planning staff drafted hypothetical student membership and grade level numbers in order to generate alterative 10-year student projections. Since it appears that impacts remain at the elementary and middle school levels, Planning staff will again be drafting hypothetical student membership numbers and alternative 10-year student projections to share with the SAPFOTAC and include in the annual report presented to the Board in March. FINANCIAL IMPACT: There is no financial impact in approving the membership and capacity forms. Precise financial impacts in membership and capacity changes cannot be determined at this time, but changes in projected growth in student membership for the next ten years is expected to result in changes in future operating and capital budget requests. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact applicable to this item: RECOMMENDATION(S): The Manager recommends the Board approve the November 15, 2021 Membership and Capacity numbers as submitted by each school district. 3 Attachment 1 Schools Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 15, 2021 -November 14, 2022 Capacity and Membership Submittal Date: November 15, 2021 Elementary Square 2017-2018 2018-2019 2019-2020 2020-2021 2I I School Feet Requested Requested Requested Requested Requested Footnote# (referenced Capacity/Level Capacity Capacity p,city Capacity school River Park 70,812 565 565 502 502 502 557 111.0% Central 52,492 455 455 428 428 428 299 69.9% Efland 64,316 497 497 455 455 455 482 105.9% Grady Brown 74,016 544 544 490 490 490 411 83.9% Hillsborough 51,106 471 471 420 420 420 422 100.5% New Hope 100,164 586 586 526 526 526 533 101.3% Pathways 85,282 576 576 540 540 540 319 59.1% Total 1498,1881 3,694 i 3,694 i 3,361 i 3,361 3,361 i 3,0231 89.9% Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. 2.During the 2021-2022 school year,the Orange County Schools opened the OCS Online Academy as alternative learning option for students in grades K-12 as a result of the COVID-19 global pandemic. The membership counts for November 15,2021 include the online students who are still assigned a base physical school within the district as these students have the opportunity to return to their assigned school during the school year. Physical classroom capacities must be reserved in order to ensure these students are able to return to their assigned school without space limitations. The membership counts for these online students as of November 15,2021 are:Total 173 students in Elementary(68),Middle(48),and High(57). Justification: Capacity and Met �wslhipCertification: uperinte ent Dat BOCC Chair Date 4 Schools • (SAPFO) Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 15, 2021 -November 14, 2022 Capacity and Membership Submittal Date: November 15,2021 11 2017-2018 I I ' 2019-2020 2020-2021 2I I i i Percentage of RequestedUiddle Square Requested RequestedCapacity/Level School A.L. 136,000 740 740 740 740 740 654 88.437 Orange 107,620 726 726 726 726 726 540 74.4% Gravelly Hill 123,000 700 700 700 700 700 462 66.0% Total 1366,6201 2,1661 2,1661 2,1661 2,1661 2,1661 1 1,6561 76.5% Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. 2.During the 2021-2022 school year,the Orange County Schools opened the OCS Online Academy as alternative learning option for students in grades K-12 as a result of the COVID-19 global pandemic. The membership counts for November 15,2021 include the online students who are still assigned a base physical school within the district as these students have the opportunity to return to their assigned school during the school year. Physical classroom capacities must be reserved in order to ensure these students are able to return to their assigned school without space limitations. The membership counts for these online students as of November 15,2021 are:Total 173 students in Elementary(68),Middle(48),and High(57). Justification: Capacity an"embership Certification: filo �inte t Date BOCC Chair Date 5 Schools • (SAPFO) Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 15,2021 -November 14,2022 Capacity and Membership Submittal Date: November 15, 2021 Square 2017-2018 2018-2019 i 2021-2022 RequestedHigh School Feet Requested Capacity Capacity Capacity Capacity p, school Cedar Ridge 256,900 1,000 1,000 1,000 1,000 1,500 3 1,065 71.0% Orange 213,509 1,399 1,399 1,399 1,399 1,399 1,373 98.1% Partnership 6,600 40 40 40 40 40 34 85.0% Total 1477,0091 2,4391 2,4391 2,4391 2,4391 2,9391 1 2,472 84.-1% Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. 2.During the 2021-2022 school year,the Orange County Schools opened the OCS Online Academy as alternative learning option for students in grades K-12 as a result of the COVID-19 global pandemic. The membership counts for November 15,2021 include the online students who are still assigned a base physical school within the district as these students have the opportunity to return to their assigned school during the school year. Physical classroom capacities must be reserved in order to ensure these students are able to return to their assigned school without space limitations. The membership counts for these online students as of November 15,2021 are:Total 173 students in Elementary(68),Middle(48),and High(57). Justification: 3.The capacity at Cedar Ridge High School has increased from 1,000 students to 1,500 students due to the opening of a new 50,000 square foot classroom addition.This increases the total square footage fi•om 206,900 to 256,900 square feet. Cap5citypnd Mpm4g4ship Certification• uperinte e t Dae BOCC Chair Date 6 Schools Adequate Public Facilities Ordinance (SAPFO) Capacity, Membership and Change - • Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15 2021 -November 14 2022 Capacity and Membership Submittal Date: November 15 2021 Elementary Square 2017-2018 2018-2019 2019-20202020-2021 2I I i of RequestedSchool Feet Requested Requested Requested Capacity/Level Footnote# Capacity Capacity Capacity Capacity Capacity schoolyear) of Service Carrboro 60,832 533 518 518 518 518 494 95.4% Ephesus 66,952 448 436 436 436 436 341 78.2% Estes Hills 56,299 527 516 516 516 516 353 68.4% FP Graham 66,689 538 522 522 522 522 507 97.1% Glenwood 50,764 423 412 412 412 412 422 102.4% McDougle 98,000 564 548 548 548 548 462 84.3% Morris Grove 90,221 585 568 568 568 568 461 81.2% Northside 99,500 585 568 568 568 568 380 66.9% Rashkis 95,729 585 568 568 568 568 419 73.8% Scroggs 90,980 575 558 558 558 558 395 70.8% Seawell 52,896, 466 450 450 450 450 504 112.0% Total 828,8621 5,8291 5,6641 5,6641 5,6641 5,6641 4,7381 83.7% Spec i a I N o t e(s): 1.For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity and Membe4,11/15/2021 ification: SG—perintendeV Date BOCC Chair Date 7 ChangeSchools Adequate Public Facilities Ordinance (SAPFO) Capacity, Membership and Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15 2021 -November 14 2022 Capacity and Membership Submittal Date: November 15 2021 Square 2017-2018 I ; I ' 2019-2020 2020-2021 2I I Justification mof Middle iii Feet Requested Requested Footnote# (referenced Capacity/Level Capacity Capacity Capacity Capacity Capacity schoolyear) of Service Culbreth 122,467 774 774 774 774 774 668 86% McDougle 136,221 732 732 732 732 732 754 103% Phillips 109,498 706 706 706 706 706 661 94% Smith 128,764 732 732 732 732 732 719 98% Total 1 496,9501 2,9441 2,9441 2,9441 2,9441 2,9441 2,8021 95.27%. Spec ial Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity and Mem25�411/15/2021 ification: S—urre—rintendeV Date BOCC Chair Date 8 ChangeSchools Adequate Public Facilities Ordinance (SAPFO) Capacity, Membership and Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15, 2021 - November 14, 2022 Capacity and Membership Submittal Date: November 15, 2021 Square 2017-2018 2018-2019 2019-2020 2020-2021 2I I Justification u i of High School Feet i iCapacity/LevelFootnote# Capacity Capacity Capacity Capacity Capacity schoolyear) of Service Carrboro 148,023 800 800 800 800 800 849 106% Chapel Hill 241,111 1,520 1,520 1,520 1,620 1,620 1,515 94% East Chapel Hitt 259,869 1,515 1,515 1,515 1,515 1,515 1,484 98% Phoenix Acad. 5,207 40 40 40 40 40 92 230% Total 1 654,2101 3,875 3,8 7 15 3,875 3,975i 3,975 i i 3,940 i 997% Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: At Phoenix Academy, 57 of the 90 students are in our Virtual Learning Academy; only 33 students attend in person; 33/40 is 82.5%. Capacity and Member ip Certification: 11 15 2021 Su nntende t Date BOCC Chair Date 9 Attachment 2 School LOS, Capacity, Membership, and Membership Increases Chapel Hill/Carrboro School District Orange Coun School District Allowable Maximum Allowable Maximum LOS (per MOU) Actual 2021-22 LOS LOS (per MOU) Actual 2021-22 LOS Elementary 105% 83.7% 105% 89.9% Middle 107% 1 95.2% 107% 76.5% High 110% 1 99.1% 110% 84.1% Chapel HilUCarrboro School District Orange ounty School District Capacity Capacity Nov. 15 Change Capacity Capacity Nov. 15 Change At 100% 2021 At 100% 2021 At MOU Prior Year from At MOU Prior Year from LOS* LOS * Membership Membership Prior LOS* LOS * Membership Membership Prior Maximum Year Maximum Year Elementary 5,664 5,947 4,738 4,893 - 155 3,361 3,529 3,023 3,047 - 24 Middle 2,944 3,150 2,802 2,917 - 1152,166 2,318 1,656 1,654 - 2 High 3,975 4,373 3,940 3,932 + 8 2,939 3,233 2,472 2,381 + 91 * Class size ratio is 1:19 in grades K-3.