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HomeMy WebLinkAboutPRC agenda 12012021 AGENDA Orange County ** VIRTUAL MEETING** Parks and Recreation Council (John Greeson, Chair; Xilong Zhao,vice-Chair; Chris Colvin; Mikki Fleming; Greg Hughes; Andrew Landstrom; Gina Reyman; Haywood Rhodes; Bob Smith; Tim Tippin, Natalie Ziemba) December 1, 2021 6:30 p.m. VIRTUAL MEETING Meeting Login Instructions: See email. For public access to view the meeting, please contact kallenCa@orangecountync.gov Time Item Title 6:30 I. Call to Order 6:31 II. Review of Meeting Notes/Additions to Agenda a. Meeting Summary — November 3 6:35 III. Report of the Chair a. Council Membership — One Vacancy (CH Township) 6:45 IV. New Business a. Approval of 2022 Annual Report and Workplan b. "Nature of Orange" Photography Contest 2022 c. Approval of 2022 Meeting Calendar 7:15 V. Old Business a. Approval of IP Work Group Representative (Colvin) b. Little River Regional Park —Approvals from 11/16 c. 2030 P&R Master Plan Review — Brainstorming First Priority 7:35 VI. Report of the Director a. Project/Program Updates b. February 2 Meeting Agenda Items 7:45 VII. Council and Committee Reports Intergovernmental Parks Work Group (next mtg April 13) b. Items from the Council c. Friends of Orange County Parks and Recreation (FOPR) 8:00 VIII. Adjournment Next Meeting: February 2, 2022 (6:30 pm, location??) Meeting Summary—Parks and Recreation Council November 3,2021 Virtual Meeting Zoom Members Present: John Greeson(Chair),Xilong Zhao(Vice-Chair), Chris Colvin,Natalie Ziemba,Mikki Fleming, Cecily Kritz,Robert"Bob" Smith,Tim Tippin,Andrew Landstrom, Gina Reyman,Haywood Rhodes Members Absent: Greg Hughes Staff: David Stancil,Beth Young,Kalani Allen Alice Armstrong, Chapel Hill Parks and Greenways and Recreation Commission liaison Chair John Greeson called meeting to order at 6:31pm. Report of the Chair/Review of Meeting Notes,Additions to Agenda: In lieu of roll call, Chair John Greeson had members and staff introduce themselves to newly appointed member Natalie Ziemba. Chair Greeson asked for any changes to the last meeting summary notes. There were no objections to approving the last meeting note summary with no changes,which was then approved by all members. New business: a. PRC Member Survey-A survey was created for the council to participate in to gauge how the board is operating and find the interests of members. Director David Stancil gave an overview of why the survey was created and when it would be sent. b. New Liaison to Intergovernmental Parks Work Group (IPWG)-Stancil shared that member Cecily Kritz will be moving next month. Her position will be vacant until February, as the BOCC cycle for new appointments has already completed and will occur later this month. Kritz has been the IPWG's PRC representative. Stancil reviewed the groups that comprise the IPWG and explained the primary focus of the IPWG. Chair Greeson opened the discussion to see if a member would like to be the new liaison. He offered to postpone the decision to appoint someone until the December meeting, in order to give members time to decide if they wish to be the representative. Member Chris Colvin expressed his interest in the position. He also agreed to move this item to the December meeting agenda,to allow members not present a chance to express interest. Chair Greeson asked for any objections to this. With no objections,the council agreed unanimously to move this item to the December meeting agenda. Old Business: a. Parks and Recreation Master Plan 2030—Staff Priorities- Stancil solicited DEAPR staff to provide their rankings on priority for the Parks and Recreation Master Plan 2030. Stancil showed a document with staff priorities on a scale from most important to least important. The recommendations range from protecting open spaces to identifying residents'needs. Tim Tippin added that his township of Bingham has a potential park planned and asked about other potential lands for future parks. Stancil provided a summary of lands the county has acquired. Tippin suggested a formal survey of residents may be conducted for potential feedback. Stancil reiterated that a survey was discussed for Bingham residents in past years,and perhaps it can be added to the new work plan for next year. Gina Reyman added that it is possible the cities could pay for recreation facilities to help with providing recreation spaces for residents. Stancil explained that the list is a staff recommendation and the council can use this as a guide for the Master Plan 2030 and the upcoming annual report for the BOCC. b. 2022 Council Work Plan-Brainstorming—Stancil presented the annual report and work plan for the BOCC. The council spent time reviewing plans the council would like to carry out in 2022 and concerns or emerging issues the board wishes to bring to the BOCC's attention. Stancil was asked to bring back a draft for approval in December. Report of the Director- a. Project/Program Updates- Stancil discussed the Greene Tract email received and groups associated with the planning for the Greene Tract. He suggested to the council that the Commission for the Environment was also interested in the proposed nature preserve portion of the property, and that a joint sub-committee with the Commission on the Environment(CFE)could be created to help develop plans for the preserve areas. Stancil then gave an update on Blackwood Farm Park construction,challenges with parking at Soccer.com and upcoming events this month and in November, including the Soccer Showcase that will bring revenue to Orange County. Stancil also gave an update on the Mountain to Sea Trail(MST) first easement in the Cane Creek area of Orange County that will be presented to the BOCC at its meeting later this month. b. December 1 meeting(Racial Equity Plan,Fairview landfill)—Stancil reviewed the Fairview landfill and the progress of the project's report. He discussed the Racial Equity Plan presentation from the IWPG meeting in October and proposed that the short presentation may be able to be shown to the council at the December meeting. Council and Committee Reports: a. Intergovernmental Parks Work Group (next mtg April 13) - Stancil provided a review of the IPWG meeting held on October 13. He stated both Hillsborough and Chapel Hill are interested in parks and recreation surveys, and there may be opportunities to collaborate with the PRC in 2022 to conduct these surveys. b. Items from the Council-None c. Friends of Orange County Parks and Recreation(FOPR) -Gina Reyman showed the council an example website design for FOPR. Reyman stated that they are interested in the recruitment of other board members. Reyman reviewed what the FOPR is as an organization and how they plan to support PRC. Chair Greeson added that there are opportunities that the group can help with right now in relation to monetary needs. John asked about photos to use for the website. Stancil said photos can be provided for their website. Reyman ended by offering an invitation to those interested in joining. Next Meeting: December 1, 6:30 pm. Adjournment: Chair Greeson adjourned meeting at 7:59pm.