HomeMy WebLinkAbout2021-657-E-OPT-Application for Transportation Operating Assistance-FY2022 Rural Operating Assistance Program (ROAP) Funds Revised September 2021
Application for Transportation Operating Assistance
FY2022 Rural Operating Assistance Program (ROAP) Funds
Name of Applicant (County) Orange County
County Manager Bonnie Hammersley
County Manager’s Email Address bhammersley@orangecountync.gov
County Finance Officer Gary Donaldson
CFO’s Email Address gdonaldson@orangecountync.gov
CFO’s Phone Number (919) 245-2453
Person Completing this
Application TeLeishia Holloway
Person’s Job Title Transportation Administrator
Person’s Email Address tholloway@orangecountync.gov
Person’s Phone Number (919) 245-2002
Community Transportation
System Orange County Public Transportation
Name of Transit Contact Person Theo Letman
Transit Contact Person’s Email Address tletman@orangecountync.gov
Application Completed by: ________________________________________ Date: ______________________
Signature
I certify that the content of this application is complete and accurately describes the county’s
administration of the ROAP Program, and the use of the ROAP funds in accordance with
applicable state guidelines. I certify and understand that if the monthly and annual milestone
reports and any other status reports required by the Integrated Mobility Division (IMD) are not
submitted on or before the due dates, the next scheduled disbursement will be held until all
reports are submitted.
I further certify that ROAP funds will only be used for program purposed to provide trips
and will not be used for Administrative or Operational expenses. If it is determined that ROAP
funds have been misused, repayment of funds must be made.
Transit Director: ___________________________________________________ Date: ___________________
Signature
County Manager: ___________________________________________________ Date: ___________________
Signature
County Finance Officer: ______________________________________________ Date: ____________________
Signature
DocuSign Envelope ID: E4062C8A-494C-492E-A268-43F05C013256
11/10/2021
11/10/2021
11/11/2021
11/15/2021
Revised September 2021
Application Instructions
County officials should read the ROAP Program Administration Guide which contains guidance on the
administration of the ROAP Program and information about the preparation of grant applications.
The application must be completed by an official of the county or his/her designee.
Click on the gray rectangle and type each answer. If necessary, the text will automatically wrap to the
next row. The answer may wrap to the next page if necessary.
If the county wishes to explain their response to any questions or provide more information, the county
may include additional pages with this application form. All the pages of the application and any pages
added by the applicant should be scanned into the same file.
If there are questions regarding this application, contact the NCDOT-IMD Regional Grant Specialist
assigned to the area served by the transit system.
FY2022 ROAP Program Schedule
Application Deadline October 1, 2021
Anticipated Funds Disbursement October 30, 2021
*Counties with unspent FY 2020/FY 2021 Carryover funding will retain the funds and the
allocation will be adjusted accordingly.
*Monthly reports due on 30th of month following reporting period.
County’s Management of ROAP Funds
County governments or regional public transportation authorities created pursuant to Article 25 or Article 26 of
Chapter 160A of the General Statutes (upon written agreement with municipalities or counties served) are the
only eligible applicants for ROAP funds. As a recipient of ROAP funds, the county must implement
administrative processes that will ensure the following:
ROAP funds are expended on needs identified through a public involvement and/or planning process
ROAP funds are expended only on eligible activities as described in Appendix A of the ROAP Guidance.
Supporting documentation of expenditures by all sub-recipients is required.
Service recipients meet eligibility requirements and their eligibility is documented.
Trips funded with ROAP funding are monitored and evaluated throug hout the period of performance.
An accounting of trips and expenditures is provided on a monthly basis to IMD with supporting documents.
ROAP funds received and expended are included in the local annual audit.
ROAP funds shall be disbursed in the traditional program allocations in each of the ROAP programs, however,
if it is determined that a lump -sum payment can be made to the County, IMD reserves the right to change the
method of distributing the funds . Counties have the flexibility to determine how the funding will be used to
meet the needs of the citizens and how to sub-allocate the funding to meet the transportation needs, but the
guidelines for each program used must be followed and trips accounted for by program used.
Transportation Needs and Public Involvement in Funding Decisions Yes No
A. Did the county ask the Community Transportation Advisory Board (TAB), which is affiliated
with the Community T ransportation System, to recommend how the ROAP funds should be sub -
allocated?
X
DocuSign Envelope ID: E4062C8A-494C-492E-A268-43F05C013256
Revised September 2021
B. Were outreach efforts conducted to inform agencies about the availability of ROAP funds and to
discuss transportation needs BEFORE the county decided how to sub -allocate the ROAP funds? X
C. Is the method used to sub-allocate the ROAP funds fair and equitable? Open and transparent? X
Financial Management of ROAP Funds Yes No
D. Does the county pass through any ROAP funds to agencies or organizations that are not county
governmental departments or agencies? X
E. If yes, does the county have a written agreement with these agencies that addresses the proper
use, return and accountability of these funds? (Include a sample agreement with application)
F. Do any of the organizations or departments receiving ROAP funds plan to use private transit
contractors to provide the ROAP funded trips? (Their procurement practices will need to meet all
federal and state requirements for procurement of professional services.)
X
G. Are ROAP funds deposited in an interest -bearing account? X
H. Does the county provide local funds for transportation operating assistance to any of the ROAP
sub-recipients in addition to the state ROAP funds? X
Monitoring and Oversight Responsibilities Yes No
I. Subrecipients of ROAP funds are required to provide sufficiently detailed progress reports and
statistical data about trips provided and rider eligibility with ROAP funds. How frequently are
these provided to the county? In what format? The County must be prepared to provide
documentation that an eligible citizen was provided an eligible service or trip on the billed date, by
whatever conveyance, at a specific cost.
What form of documentation is collected? Operations reports & Quart
X
J. Does the county require the subrecipients of ROAP funds to use the coordinated transportation
services of the federally funded Community Transportation System operating in the county? X
K. Will any of the subrecipients use their ROAP sub-allocation as matching funds for any of the following programs? (Matching funds
for operating assistance or purchase of service only.)
5310 – Elderly Individuals and Individuals with Disabilities Program
5311 - Non-urbanized Area Formula Program
5316 – Job Access and Reverse Commute Program (JARC)
5317 – New Freedom Program
L. Will any of the subrecipients charge a fare for a ROAP funded trip? X
M. Describe the eligibility criteria to be used in this county to determine who will be provided ROAP funded trips. What documents
are used to determine eligibility?
N. Since the subrecipient can only use RGP funds to pay for 90% of t he cost of a trip, will the Community
Transportation System use fare revenue to generate the local 10% match requirement for RGP funds? X
DocuSign Envelope ID: E4062C8A-494C-492E-A268-43F05C013256
Revised 09-09-21
CERTIFIED STATEMENT
FY2022
RURAL OPERATING ASSISTANCE PROGRAM
County of Orange
WHEREAS, the state-funded, formula-based Rural Operating Assistance Program (ROAP) administered
by the North Carolina Department of Transportation, Integrated Mobility Division provides funding for
the operating cost of passenger trips for counties within the state;
WHEREAS, the county uses the most recent transportation plans (i.e. CCP, CTIP, LCP) available and
other public involvement strategies to learn about the transportation needs of agencies and individuals in
the county before determining the sub-allocation of these ROAP funds;
WHEREAS, the county government or regional public transportation authorities created pursuant to
Article 25 or Article 26 of Chapter 160A of the General Statutes (upon written agreement with the
municipalities or counties served) are the only eligible recipients of Rural Operating Assistance Program
funds which are allocated to the counties based on a formula as described in the Program Guidelines
included in the ROAP State Management Plan. NCDOT will disburse the ROAP funds only to counties
and eligible transportation authorities and not to any sub-recipients selected by the county;
WHEREAS, the county finance officer will be considered the county official accountable for the
administration of the Rural Operating Assistance Program in the county, unless otherwise designated by
the Board of County Commissioners;
WHEREAS, the passenger trips provided with ROAP funds must be accessible to individuals with
disabilities and be provided without discrimination on the basis of national origin, creed, age, race or
gender (FTA C 4702.1B, FTA C 4704.1A, Americans with Disabilities Act 1990); and
WHEREAS, the period of performance for these funds will be July 1, 2021 to June 30, 2022 regardless
of the date on which ROAP funds are disbursed to the county.
NOW, THEREFORE, by signing below, the duly authorized representatives of the County
of Orange North Carolina certify that the following statements are true and accurate:
The county employed a documented methodology for sub-allocating ROAP funds that involved the
participation of eligible agencies and citizens. Outreach efforts to include the participation of the
elderly and individuals with disabilities, persons with limited English proficiency, minorities and low-
income persons in the county’s sub-allocation decision have been documented.
The county will advise any sub-recipients about the source of the ROAP funds, specific program
requirements and restrictions, eligible program expenses and reporting requirements. The county will
be responsible for invoicing any sub-recipients for unexpended ROAP funds as needed.
The county will monitor ROAP funded services routinely to verify that ROAP funds are being spent
on allowable activities and that the eligibility of service recipients is being properly documented. The
county will maintain records of trips for at least five years that prove that an eligible citizen was
provided an eligible transportation service on the billed date, by whatever conveyance at the specified
cost.
The county will be responsible for monitoring the safety, quality, and cost of ROAP funded services
and assures that any procurements by subrecipients for contracted services will follow state and
federal guidelines.
The county will conduct regular evaluations of ROAP funded passenger trips provided throughout the
period of performance.
DocuSign Envelope ID: E4062C8A-494C-492E-A268-43F05C013256
Revised 09-09-21
The county will only use the ROAP funds to provide trips when other funding sources are not
available for the same purpose or the other funding sources for the same purpose have been
completely exhausted.
The county assures that the required matching funds for the FY2022 ROAP can be generated from
fares and/or provided from local funds.
The county will notify the Regional Grant Specialist assigned to the county if any ROAP funded
services are discontinued before the end of the period of performance due to the lack of funding. No
additional ROAP funds will be available.
The county will provide an accounting of trips and expenditures in monthly reports to NCDOT –
Integrated Mobility Division or its designee. Back-up documentation is required to support the
monthly reports, failure to provide documentation will affect future disbursements. The June
report will be considered the annual report.
Any interest earned on the ROAP funds will be expended for eligible program uses as specified in the
ROAP application. The County will include ROAP funds received and expended in its annual
independent audit on the schedule of federal and state financial assistance. Funds passed through to
other agencies will be identified as such.
The county is applying for the following amount of FY2022 Rural Operating Assistance Program
funds:
State-Funded Rural Operating Assistance Program Allocated Requested
Elderly and Disabled Transportation Assistance Program
(EDTAP) $94,849 $94,849
Employment Transportation Assistance Program (EMPL) $34,724 $34,724
Rural General Public Program (RGP) $81,711 $81,711
TOTAL $211,284 $211,284
WITNESS my hand and county seal, this day of , 20 .
Signature of County Manager/Administrator Signature of County Finance Officer
Printed Name of County Manager/Administrator Printed Name of County Finance Officer
State of North Carolina County of
County Seal Here
DocuSign Envelope ID: E4062C8A-494C-492E-A268-43F05C013256
Gary DonaldsonBonnie Hammersley
Applicant Name Here
ITEM
Signed &
Scanned Copy
to PTD
Due Date
(not later than)
Certifications
Certification Statement 10/1/2021
Program Documents
FY 2022 ROAP Program Application 10/1/2021
Other Documents
ROAP Application Submission Checklist 10/1/2021
NCDOT will not accept any ROAP documents that are mailed or emailed to our office.
IMPORTANT!!
FY 2022 ROAP Application Submission Checklist
All documents must be scanned separately and submitted in the Drop Box in Enterprise
Business Services (EBS) by the County Finance Director or the leader of the Community
Transportation System in your county.
Revised 08-03-18
DocuSign Envelope ID: E4062C8A-494C-492E-A268-43F05C013256