HomeMy WebLinkAboutMinutes - 19620205?5a Minutes of the Board of Commissioners
February 5, 1962
The Orange County Board of.Commissioners met on Monday, February 5, 1962„ at
10 o'clock a.m. in the Commissioners room at the courthouse in Hillsboro, N. C.
Members present: Chairman Donald Stanford, Commissioners Harvey Bennett,
Clarence Jones, Donald McDade and Henry Walker.
Members absent: None
The Clerk read the minutes of the January 2nd meeting and same were approved
after several corrections were made.
R. 0. Everett, Attorney from Durham, and B. B. Windham of Efland appeared to
present a petition in behalf of Mr. Windham for an outlet to the highway. The
petition recites that the petitioners bad no:outlet from his property, except over
private property, and along the Southern Railroad right-of-way, where for a long
period thereon had been a driveway or roadway, going east and west along the Southern
Railroad right-of-way, and on the south side of which had been constructed several
houses facing the roadway, and the road had been hard surfaced, nearly half the
distance from the Efland crossing to the.petitioner!s home. That the road building
authorities, as stated, had constucted from the Efland crossing eastwordly along
the Southern Railroad right-of-way, a paved roadway, which stopped about half way
between the petitioner's property and the Efland crossing, and the dirt roadway
from the petitioner-?s property westerly to the hard surface is absolutely impassable
at the present time, during the winter season. The petitioner, now in order, for
himself and his family to get to work and to school, must either violate the law by -
upsetting the fence, or undertake to use-an impassable road, a delemma he cannot
cope with, without aid from the County Commissioners, and in order to aid them in
this emergency the petitioners further brings to the attention of the Board, General-
Statute Article IV, Chapter 136, Section 67, at sequi, which provides that when a
roadway becomes impassable, the .Highway Commission,,upon request of the County
Commissioners, can improve the said roadway without making it a part of the highway
system, and without assuming obligation for permanent maintenance. Mr. Everett
maintained that the existing conditions of the petitioners, and the roadway referred.
to, meets the requirements for the County Commissioners to request the Highway
Commission to make the roadway passable during the period until a permanent arrange-
ment can be made with respect to the outlet from the petitioner's property westerly
to the Efland access., No action was taken on this request as it was deferred until
later in the meeting.
John Cousins of Efland appeared to request relief for the road that goes to his
home. He stated that he was in ill health and that in case of an emergency it would
be impossible for a doctor or anyone to reach his home because of the condition of
this road. He requested that gravel and dirt be used in several areas on this road,
in order, that same may be made passable. The Clerk was requested to write a letter
in behalf of Mr. Cousins request to the State Highway Commission.
The following department officials presented reports for the month of.
January, 1962:
Evelyn Raper, Asst. Rome Demonstration Agent
E. M. Lynch, Clerk of Court
Cashe Boggs, County Dog Warden and
Jim Wight, Welfare Director
Upon motion of Commissioner Walker, seconded by Commissioner Jones, and
unaminously adopted, the fee schedule for the vaccination of dogs now being used
by the County Dog Warden was revised as follows:
clinical vaccination $1.00
vaccinations after May 1, 1962 $1.50
home vaccinations $2.00
This revised schedule to become effective immediately.
Jim Wight, Welfare Director, presented grafts and charts showing the per
centages expended during the first six months of this fiscal year by the various
programs in his department. He also presented a written account of the Current
Expense Budget.
Two members of the A.B.C. Board and Mr. Parnell, their auditor, ..
presented the audit of the last six months of sales by the Orange County A.B.C.
System. The net profit for this period was $138,564.91. Dr. D. D. Carroll, one
of the A.B.C. Board members, spoke in behalf of the re-appointment of R. J. Smith,
Sr.-to the A.B.C. Board. Mr. Smithx-s term on the A.B.C. Board will expire the
latter part of February.
Members of the Chapel Hill School Board and Joseph Johnston, Supt, of the
Chapel Hill Unit, were present. School Board Chairman Dr. Kempton Jones, reporting
for the Chapel Hill School Board, offered a revised budget that would bring current
expenses within the board's income. Chairman Jones presented the following:
Ne appreciate this audience today and we propose to explain to you our
financial situation and the solution we have in mind. First of all we acknowledge our
responsibility. Second we ask you to amend our budget now, as we have revised it, to
meet our present situation.
We propose the following changes:
February 5th meeting continued
253
We call attention to the following savings:
On General Control 1,200.00
On Instructional Service 34,189:40
On Operation of Plant 852.48
(The Instructional service item includes a $200 out in supplement
for all recipients and $8,500 in non-replacement of teachers)
We have corrected the following items which has resulted in additions:
On Fixed charges 1,091.10
On Aux. agencies 6,124.66
(This letter represents a budgetary item for $9,124.66 for contigencies
which, if not used, will be used to replace denied supplement as will
all other savings').
In addition, in this budget, we will repay a $5,000.00 loan from capital
outlay carried over from a previous year.
These changes assure a balanced budget and, so far as we can determine,, meet
all past, current and anticipated obligations to July 1st 1962, with the exception
of the full payment of teacher, supervisory and administrative personnel supplements.
We regret all the necessity of cuts in that area. We seek your support in realizing
any further savings or unanticipated income to be used in our effort to restore these
supplements to whatever degree possible.
We hope that we may have a joint meeting with your Board in March in order that
we may work more closely with you in the future.
CURRENT EXPENSE BUDGET
OBJECTS AND ITEMS OF EXPENDITURE ORIGINAL REVISED
GENERAL CONTROL
Salary supt. $ 2,500.00 $ 2,300.00
Travel Supt. 150.00 150.00
Salary, Clerical 4,450.00 3,450.00
Office Expense 95000 900.00
Treasurer: Bond 100.00 100.00
Audit 850.00 850.00
Attorneys, Elections, Etc. 200.00 250.00
TOTAL GENERAL CONTROL ------------
$ 9,200.00 - - ------------
$ 8,000.00
INSTRUCTIONAL SERVICE
Salary: Elm. Teachers $1152899.31 95,751.31
Salary: H. S. Teachers $ 752112.75 65,616.35
Salary: Elem. Prin. 5,425.00 4,625.00
H. S. Prin. 4,375.00 3,775.00
TOTAL SALARIES $200,812.06 $1692767.66
Instructional Supplies 400.00 400.00
Supervisors: Salary 3,795.00 2,595.00
Travel 1,550.00 1,550.00
Vocational Education .
Salaries 19,803.70 19,203.70
Travel 1,250.00 1,250.00
Expenses of Principals
Clerical, Salary 2,000.00 1,500.00
Office Expense
Commencement Expenses 460.76 830.76
National Defense Program
Science, Math, Lang. 100.00 110.00
Guidance, Counseling Testing 1,750.00 775.00
Professional Services 450.00 200.00
TOTAL INSTRUCTIONAL SERVICE ------------
$232,371.52 - - -------------
$198,182.12
OPERATION OF PLANT
Wages: Janitor $ 7,000.00 $ 5,400.00
Fuel 8,750.00 8,750.00
Water, Light, Power 8,250.00 8,250.00
Janitors' Supplies 950.00 900.00
Telephones in School Bldgs. 900.00 800.00
Town Charges 902.48
----- - 1,800.00
--- ------------
TOTAL OPERATION OF PLANT $..26,752.48 $ 25,900.00
MHOR ?54.
February 5th meeting continued
OBJECTS AND ITEMS OF EXPENDITURE
MAINTENANCE OF PLANT
Repairs of Bldgs. and Grnds.
Repairs and Replacements:
Furniture and Intr. Appr.
Htg. Elec. and Plbg. Equip.
NDEA: Minor Remodeling
TOTAL MAINTENANCE OF PLANT
FIXED CHARGES
Insurance: Bldgs. & Equip.
Workmen's Compensation
Surety Bonds
Retirement & Social Security
TOTAL FIXED CHARGES
AUXILIARY AGENCIES
Transportation of Pupils
Libraries: Operation and Maint.
Health
Contingencies
Repayment loan Capital outlay
TOTAL AUXILIARY AGENCIES
TOTAL CURRENT EXPENSE
Income - Current Expense
Orange County
District Tax
Back Taxes
NDEA
Vocational Reimbursement
UNC
Tuition, Rents, etc.
TOTAL
ORIGINAL REVISED
$ 10,000.00 $ 10,000.0
500.00 500.0
--1,85o_oo $-1,85o.o
-$ 12,350.00 $ 12,350.0
$ 6,000.00 $ 10,805.0
85o.oo
21,255.62
$ 28,195.62
$ 200.00
1,150.00
3,000.00
$ 4,350.00
$313,129.62
139,480.00
101,860.00
13,000.00
825.00
11,771.00
26,843.50
7,750.00
$313,129.50
-18, 391_71I-
$ 29,196.72.
$ 390.0
650.0
9;124.6
5,000.0
------------
$ 15,074.6
$288,703.5
139,480.0
101,860.0
13,000.0
442.50
11,771.04
10,550.
$288,703.
Dr. Jones discussed the revised current expense budget in detail showing a
reduction in the formerly approved current expense budget of $313,129.62 to the
recommended revised current expense budget of $288,703.50, which revised amount was
within the current expense income.
After.discussion.and upon motion-made by Commissioner.Clarence.Jonss, seconded
by Commissioner Harvey Bennett, the Board unanimously adopted the following
resolution:
BE IT RESOLVED, That the Chapel Hill School Board Fiscal year
1961 current expense budget in the amount of $288,703.50, as revised,
be and the same is hereby approved, provided, however, that any current
expense income received during the fiscal year over and above the
amount of the revised current expense budget may be used by the Chapel
Hill School Board within the fiscal year to supplement teachers' salaries
but not to exceed the amount provided therefor in the original approved
budget.
The Commissioners expressed their appreciated to the Chapel Hill School Board
for having worked out their problem.
Upon motion of Commissioner Walker, seconded by Commissioner Bennett, and
unanimously adopted, the Clerk was authorized to forward to the State Highway
Commission the petition submitted by R. 0. Everett in behalf of B. B. Windham.
The members of the .C.`k0ard and Paul Carr, Supt, of Orange County Schools,
met in join session with the Commissioners for the purpose of appointing a member to
the A.B.C. Board as the term of R. J. Smith, Sr., will expire the latter part of
February.
Upon motion of Commissioner Walker, seconded by Commissioner Bennett, and
unanimously adopted, R. J. Smith, Sr., was re-appointed to serve a three (3) year
term on the A.B.C. Board to run consecutive with his present term.
The-.Commissioner were informed by G. Paul Carr, Superintendent of the County
Board of Education, that there was on deposit with the County $8,519.04 representing
balance of National Defense Educational Act Matching Funds and proceeds of the sale
of certain surplus property. It is understood that these funds were to be included
in the current expense budget for the fiscal year 1961-62 of the County Board of
Education.
After discussion and upon motion of Commissioner Jones, seconded by Coamiiss
McDade, the Board unanimously adopted the following resolution:
BE IT RESOLVED, That $8,519.04 which includes balance
of National Defense Educational Act Matching Funds and
certain proceeds from surplus property be and the same is
hereby approved as part of the current expense budget of the
County Board of Education, and the County Accountant is hereby
authorized to make such funds available within said budget
to the County School Board.
Architect, Archie R. Davis, presented the four (4) contracts for the new county
agriculture building annex and renovation. Chairman Stanford was authorized by
the Board to sign said contracts.
A discussion arose concerning a hedge now located near the agriculture
building.
Upon motion of Commissioner Bennett, seconded by Commissioner Walker, and
unanimously adopted, a committee composed of Sam Gattis, Paul Carr and Don Matheson
were appointed to investigate the matter of preserving and using the hedge.
Mrs. Virginia Forrest, Chairman of the Orange County Planning Board, gave
the Board members copies of a proposed countywide zoning ordinance. She said it
would be ready for their consideration shortly after two more public meetings on
it are held.,
Lucien Faust of the Research Triangle Regional Planning Commission, briefed
the Board on the location of the zones. He said one or two revisions in the present
draft would be needed to make the zoning ordinance acceptable to the public.
Walter Wrenn, Civil Defense Director, presented plans as recommended by the
Civil Defense Agency pertaining to the National Fallout Shelter Survey which is
underway throughout North Carolina. Mr. Wrenn specified that local government units
must be responsible for obtaining a warehouse for storage of supplies, these
supplies include food and first aid material, until the supplies could be distributed
to the shelters. A local warehouse or depost must be identified to which shelter
stockage may be shipped. The stocks will be procured by the Federal Government and
supplied to the local government units. The responsibility for monitoring and
controlling these stocks will lie with the local government unit. The warehouse
must consist of l cubic foot per person for ten per cent (.10%) of the population
of Orange County.
Due to the incompletion of the National Fallout Shelter Survey project and
the expense of operating the warehouse Mr. Wrenn recommended that no action be taken
with reference to the storage warehouse at the present time.
Upon motion of Commissioner Walker, seconded by Commissioner McDade, and
unanimously adopted, the recommendation of Walter Wrenn, Civil Defense Director,
pertaining to the warehouse storage of Civil Defense supplies was accepted.
Chairman Stanford informed the Board that the State Highway Commission had
denied a request to extend a 35 m.p.h. zone on the Airport Road from the Chapel Hill
town limits to the intersection of Estes Drive.
Chairman Stanford informed the Board that according to a letter dated February
1st received from the State Highway Commission the following roads in Orange County
had been added to the Secondary Road Program.
Pet. No.
T_UT47-- Length
-a-53
4345 0.15
4346 0.20
4347 0.52
4348 0.36
4349 0.33
Name of Road
Windsor Circle 2 tension
Morgan Creek Road
Harper Street
Coker Drive
Taylor Street & Ellen Place
Wilkins Drive
Date of Report
November 1, 1961
November 1, 1961
December 12, 1961
November 1, 1961
November 1, 1961
December 1, 1961
The Board of Commissioners adjourned and reconvened as a Board of Equalization
and Review.
There being no business to come before the Board of Equalization and Review
this Board was adjourned to reconve on the first Monday in March, 1962.
The following names were drawn to serve as jurors for the February 26th
term of Criminal Court.
1. S. C. Stewart (CH)
2. Fred E. Edney (CH)
3. Coy Bradsher (CG)
4. Gale H. Buzzard (Hb.)
5. Paul L. Weaver (Rt. 1 Durham)
6. James Hatch (Efland)
7. James Snipes, Jr. (Hb.)
8. Hurbert A. Whitfield (CH)
9. F. H. Robinson (Rougemont)
10. Carolyn Thomas (CH)
11. Wayman E. Mack (Hb.)
12. Robert R. Huntley (CH)
13. Bill T. Durham (CH)
14. Vernon Sykes (CH) .
15. Melvin Webb (CH)
16. William M. McClean, Jr.
. (Rt. 1, Durham)
17. Mrs. Aba Micol
(Rt. 2, Durham)
18. Peggy Rice (CH)
19. W. A. Crabtree (Hb.)
20. Ruth W. Durham (CH)
21. Phillip M. Andrews (Carr.)
22. Deane V. Cordon (CH)
23. Vernon Cottingham (CH)
24. Marvin J. Cowell, Jr. (OR)
256
February,•5th meeting continued
25. Donald L. Copeland (CH) 51. Charles R. Young (CH)-
26. Charles C. Hopkins (CH) 52. Dr. William T. Kohn (CH)
27. Carl B. Edwards (CH) 53. Carl L. Sparrow (CH)
28. Billy F. Dunnagan (CH) 54. C. R. Copple (Efland)
29. Cam Burnett (Pittsboro) 55. W. S. Kutz (CH)
30. John H. P. Helms (CH) 56. Jo Ann Cates (HM)
31. Mrs.. S. T. Smith (Carr.) 57. A. H. Arrington (CH)
32. Laura Webster (CH) 58. Anthony W. Ballenger (CH)
33. Raymond F. Staples (CH) 59. James E. Taylor (CH)
34. Percy Sparrow (Carr.) 60. John R. Earle (CH)
35. Robert S. Snyder (CH) 61. Rayvon Sturdivant (CH)
36. Aurelius J. Bambara (CH) 62. W. W. Taylor (CH)
37. J. W. Stone (Hb) 63. Mack E. Sparrow (CH)
38. Dezzie Gates (Hb) 64. Curtis R. Mangum
39. D. M. Clark (CH) (Rougemont)
40. Sidney M. Gattis (CH) 65. Robert K. Weiler (CH)
41. W. 0. Sparrow (CH) 66. Bryce Templeton (CH)
42. Billy Medlin 67. Ed N. Faucette (Hb)
(Rt. 1, Durham) 68. Asa L. Crabtree (Hb)
43. Clay S. Arnold (Carr.) 69. Allis C. Walker (Hb)
44. C. H. Pegg (CH) 70. Mrs. Olivia Strowd (CH)
45. E. B. Riggsbee (Carr.) 71. Charlie L. Mang=
46. James 0. Degraffenreid (CH) (Rougemont)
47. Arthur Bradsher (Mebane) 72. Ellen Anderson (CH)
48. Mrs. Kathleen Robinson 73. Ira Vanhook (CH)
(Rougemont) 74. Clyde J. Umphlett (CH)
49. Dr. R. E. Richardson (CH)
50. Thad R. Ruffstetler (Mebane)
There being no further business to come before the Board of Commissioners
this meeting was adjourned.
Donald Stanford
Chairman
Betty June Hayes
Clerk