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Minutes 09-23-21 Virtual BOCC-Schools Joint Meeting
I MINUTES JOINT MEETING WITH ORANGE COUNTY BOARD OF EDUCATION AND CHAPEL HILL-CARRBORO CITY SCHOOLS September 23, 2021 7:00 p.m. The Orange County Board of Commissioners met for a virtual joint meeting with the Orange County Board of Education and Chapel-Hill Carrboro Board of Education on Thursday, September 23, 2021 at 7:00 p.m. COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Earl McKee (arrived at 7:34 p.m.), and Anna Richards COUNTY COMMISSIONERS ABSENT: NONE COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen (All other staff members will be identified appropriately below) ORANGE COUNTY BOARD OF EDUCATION PRESENT: Chair Hillary MacKenzie, Vice Chair Brenda Stephens, and Board Members Will Atherton, Carrie Doyle, Bonnie Hauser, Jennifer Moore, and Sarah Smylie ORANGE COUNTY BOARD OF EDUCATION ABSENT: ORANGE COUNTY SCHOOLS (OCS) STAFF PRESENT: Superintendent Dr. Monique Felder, Deputy Superintendent Patrick Abele, Chief Equity Officer Dr. Dena Keeling, Chief Finance Officer Rhonda Rath, Student Support Director Sherita Cobb, Chief of Human Capital Joyce Hatcher, Chief of Schools and Achievement Dr. Meghan Doyle, CHAPEL HILL-CARRBORO BOARD OF EDUCATION PRESENT: Chair Jillian La Serna, Vice Chair Deon Temne, and Board Members Rani Dasi, Lisa Kaylie, Ashton Powell, and Mary Ann Wolf CHAPEL HILL-CARRBORO BOARD OF EDUCATION ABSENT: CHAPEL HILL-CARRBORO SCHOOLS (CHCCS) STAFF PRESENT: Superintendent Dr. Nyah Hamlett, Student Services Senior Executive Director Charlos Banks, Chief Finance Officer Jonathon Scott, and Facilities Management Executive Director Eric Allen, Chief Human Resources Officer Erika Newkirk, Interim Chief Operations Officer Andre Stewart, Chief Academic Officer Alisa Zapata, and Andy Jenks Chair Price called the Board of County Commissioners meeting to order at 7:01 p.m. Due to current public health concerns, the Board of Commissioners conducted a virtual joint meeting with the Orange County Board of Education and Chapel Hill-Carrboro Board of Education on September 23, 2021 utilizing Zoom. Members of the Board of Commissioners will be participating in the meeting remotely. As in prior meetings, members of the public are able to view and listen to the meeting via live streaming video at orangecountync.gov/967/Meeting- Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). A roll call of the County Commissioners was called; all members were present except for Commissioner McKee. 2 Hillary MacKenzie, Chair of the Orange County Board of Education, greeted everyone and introduced the staff from the Orange County Schools (OCS) system and members of the Orange County Board of Education. Jillian La Serna, Chair of the Chapel Hill Carrboro Board of Education, greeted everyone and introduced staff from the Chapel Hill Carrboro Schools (CHCCS) system and members of the Chapel Hill Carrboro Board of Education. Chair Price greeted everyone, and introduced members of the Board of County Commissioners and County staff. 1. COVID-19 Update and Status of Health/Safety Protocols a. CHCCS — Superintendent, Dr. Nyah Hamlett and Chief of School Support and Wellness, Dr. Charlos Banks Dr. Nyah Hamlett made the following presentation: Slide #1 FJoint Meeting Chapel Hill-Ca City Schools Orange Schools Board of Education Ora County Board of County Commissioners nge l- Slide #2 Pmtoc*ls OPENING OF SCHOOLS �J staff,regardless cvf vaccination status Mask ��E Abe SC�INCE_ ,� ..s4�aariuE I 1 ■ 3 Slide #3 Heakh a Safety Protocola RcMded F Do '. k Slide #4 COWD-19 GaoT TESnNG PROGRAM RIAGNOSrICAND KREENIN6 FORSTUDENTS AND STAFF HIRE 16COVID RELATED 5UPR4RT ROSrfI�NS Commissioner Hamilton asked if the school system has a standard protocol when there is a cluster of COVID-19 cases in the schools. Dr. Nyah Hamlett said there has only been one cluster (5 positive cases in one class) thus far, but the district has had to shut down three classrooms, due to close contacts with COVID-19. Commissioner Fowler asked if the school system is problem solving with the ABC Science Collaborative to determine how the cluster happened. Dr. Nyah Hamlett said they have worked with the ABC Collaborative and the Health Department in these cases. She said students are allowed to remain in school as long as mask compliance is enforced. She said if there is a positive case in the classroom, but students have been wearing their masks, students do not have to be sent home unless they are symptomatic. Commissioner Fowler asked if all students are eating outside. Dr. Nyah Hamlett said yes, all students eat outside unless there is inclement weather. Chair Price asked if there is a plan for the 26 support positions in the future, as they are grant funded. She also asked if individuals are interested in a time limited position. 4 Dr. Nyah Hamlett said they have received interest from retired nurses, and are exploring various resources to fund the positions after the grant ends. She said much will depend on the conditions with Covid and the presenting needs. b. OCS — Superintendent, Dr. Monique Felder and Deputy Superintendent, Operations Patrick Abele Dr. Monique Felder made the following presentation: Slide #1 BOCC : Board of � r Education Joint Meeting Dr.Monique Felder,Superintendent Orange County Schools Hillsborough,NC Dr. Felder Monique said the school system is working with the ABC Science Collaborative and the Health Department to keep all children safe. She resumed the PowerPoint presentation: Commissioner McKee arrived at 7:34 p.m. Slide #2 Safety •• . • Vaccination • Meals o Condition of Employment o Outdoors unless inclement weather • Universal Masking • Transportation o Indoors & Outdoors o Call Center • Covid Testing o More carriders o Surveillance • Staffing o Pool o Contact tracers, o Athletes floating nurse o Deployment of Central Services 5 Dr. Monique Felder reviewed the various safety measures in place for preventing the transmission of COVID-19 in the schools, as noted on the presentation. She said there are more car riders, and OCS has implemented new systems to manage the flow of traffic. She said the district is encouraging more bus riders. She said Central Services staff are assisting with managing the protocols for keeping children safe, as the workload is immense, especially for the school nurses and teachers. Commissioner McKee asked if OCS schools have one nurse per school, or if nurses are shared between schools. Dr. Monique Felder said currently there is one nurse out on leave and one vacancy. She said in order to cover those positions, there are nurses who serve more than one school. Commissioner McKee asked if OCS has been successful at recruiting more nurses. Dr. Monique Felder said there is a nursing shortage, and OCS is working with a recruitment agency and are offering bonuses. Commissioner McKee asked if bonuses are creating salary compression, or if it creates a problem between nurses who have been employed and nurses who are new. He said he wants to treat everyone fairly. He said this may be a problem at both school systems. He said it is important to have one nurse per school. Patrick Abele said when nurses are first hired, they typically do not have the school nurse certification, and thus do not earn as much. He said this is a barrier to recruitment, and the signing bonus helps increase the initial salary while the nurse works on the certification. He said veteran nurses already have the certification and earn a higher salary. Dr. Monique Felder said the number one concern of the school nurses themselves is the strain of the workload. She said OCS is focused on relieving this workload. Commissioner McKee asked if contact tracing requires a nursing degree, and said his main concern is having enough nurses for each school to have one. Commissioner Richards asked if the school system is following the science for athletics. Dr. Monique Felder said in a place of high transmission, the Strong Schools Toolkit advises pausing sports. She said OCS is not doing so, but does require students to be vaccinated or get tested weekly. She said OCS also requires spectators to be masked and for everyone to remain socially distanced. Patrick Abele said OCS evaluated athletics based on risk using the Strong Schools Toolkit. He said in the following weeks, OCS will evaluate sports based on the transmission rates and case counts in the last 2-4 few weeks. He said this will prevent all sports from being treated the same way. He said positive cases on teams may not be related to each other and looking at each sport individually will prevent athletes from being penalized unneccesarily. Commissioner Hamilton asked how the school system is managing clusters. Dr. Monique Felder said OCS has had 1 cluster, and have had to quarantine approximately 500 students, with 2-5% were positive. She said with the new quarantine rules, they likely will not have to quarantine as many students, if students are wearing masks properly. 2. Capital Needs Task Force a. Orange County Manager, Bonnie Hammersley Chair Price discussed the history for the idea of creating a capital needs task force. Bonnie Hammersley presented the following information for review by the elected boards. She asked if all boards would formally approve its appointed representatives. 6 Task Force Members: CHCCS Chapel Hill Carrboro City Schools Board of Education Chair or Vice-Chair Chapel Hill Carrboro City Schools Board of Education member Chapel Hill Carrboro City Schools Superintendent or ❑esignee Chapel Hill Carrboro City Schools Finance Director or Designee Chapel Hill Carrboro City Schools Facilities ❑irector or ❑esignee OCS Orange County Schools Board of Education Chair or Vice-Chair Orange County Schools Board of Education member Orange County Schools Superintendent or ❑esignee Orange County Schools Finance Director or Designee Orange County Schools Facilities ❑irector or Designee aocC Orange County Board of Commissioners Chair or Vice-Chair Orange County Board Commissioner Orange County Manager or Designee Orange County Chief Financial Officer or ❑esignee Orange County Asset Management Director or Designee Commissioner Richards clarified that each entity would have 5 representatives. She asked if there is a time frame for the task force. Bonnie Hammersley said she was hoping to begin in November and this would be a long-term board. Commissioner Richards asked if there will be recommendations by the time budget season starts. Bonnie Hammersley said the capital needs budget work begins in November, so this may have some impact on that, but she sees this as a long-range group. Chair Price suggested calling it a "working group." Commissioner Fowler said there is a budget process that includes capital improvement plans, but none of these include long-term needs for things such as increasing capacity. She said these types of needs should be addressed. Will Atherton agreed, and there is no current mechanism in place to address these real needs. He said that both systems have aging buildings that need to be addressed, and it will take time. Commissioner Hamilton said those in the working group will have to spend time determining what to look at specifically. She said this will be a long term process involving many aspects. Commissioner Bedford said having a bond every 10 years is not a plan. She said Orange County cannot have the best of everything, and safety and pre-k have to be considered. She said the current $30 million is to fix flooding and HVAC needs to tide the schools over while a plan is developed. Commissioner McKee said the group would force a prioritization of projects, which will help prepare for a future bond. Chair Price echoed the other Commissioners' comments, and said the group will need to think strategically. She said the group could collect data that is not currently being collected and use that information to plan. Commissioner McKee asked if each school system could identify how much funding of the previous bond is remaining. Rhonda Rath said Orange County Schools has $12-15 million of total bond funds remaining. Patrick Abele said the majority of capital projects are in mechanical upgrades. He said the facilities studies did not consider the electrical costs in order to complete the mechanical updates. He said two more schools, within 6, will move into design phase. He said while classrooms are shut down for significant work, the entire classroom is reviewed for upgrades such as lighting, painting, flooring, etc. He said an updated comprehensive facilities study is probably warranted again. Jonathan Scott said the bond was completely liquidated for CHCCS. Commissioner McKee said he is concerned that contractors were not able to address the mechanical issues in OCS. Patrick Abele said there is a national shortage for many supplies, and it took time to secure the electrical upgrades in order to install the mechanical equipment. He said OCS is working to schedule contractors. 3. Mental Health Needs for Students and Staff a. CHCCS — Chief of School Support and Wellness, Dr. Charlos Banks Dr. Charlos Banks made the following presentation: Slide #1 MENTAL HEALTH AND SOCIAL • LEARNING UPDATE Men#al Health and social and Emotional Learning Surveyrespanses FepaeduryaueFaAweAbeirry jFam staff and siudeatsdwiapA4w�i+2020-APFiJ2011� N�UTH ME�IFAL HEALTH r 06%o{anrsru,IMF{ekcanneeredSathelrcakeoques�sar. urneeas 2R2D,761 oxeFUU resaonsesJ ■ ]d7r.a{eJernmtaFYatuden�PFov+u�edlabferssvan�se F6QPF�ARQ the PaC1CrP�d elf�ahOrfPt{�Yf�ate AR G4fJ SYhOat'i in conrpuri��cur to Goo-fovoFut�leresyanses urereProvJded 6y secondoFysmdencs spry 2R2S,6924responsesJ r otheroreaswlthJnureSFdsereenerJnw�hicBsF�Genrs *���� md'naatedon60',�JwwnbfeFes�o+FsesarbefowweFe �i �� . within the ar�wsaJs�s#-rnomFyernentand se�F-owaFeae;� y. �S�w.,NJ22,fi974 res�arsesJ Slide #3 Favorable IRPspansEs How often did you remain cAn even How often do you Eat when sorneone was bothering you or work done righrt away saVing bad things? Slide #2 HOW often do"get wyim bad thinEs? instead of waiins until the last fninute? .r Slide#5 How often did you rwain cairn even when someone was batfterifW Vou or How often do you pvt work dom &qIngbadthmnCs? rig[vt away instead of waiting v rLtd Slide .6 Mental Health and social and Emotional Learning Slide #7 Thu Rasilinnt Jk STk1DFNT 5k1PPORF S�R1�'ICES Qu�.�#I#y {h'lerch�4�0-Apr[I�iF Total CUMd[tS la paren4lsloden�{emell�n-�r1�r han¢aut phane 131,AL10 drrt etc 1 Al RefeFr3ts IscF,cad sM cammunityf 5,43S Cnr�JSafety Repor-Ls 480 Staf!{onsu�tations 7,41� ,w€ademltfSE�lCareer GuldanceLesscs�u �,�� �4-L4[ated f412ny1 H4alth I�gf�rrals 1$rr 11�ental Health and social Emotions? Learning u��naonr� Stan hteF or dd _ � ii�r work f ar yar pofsn'#mrfinyw �' �{ry,shoul¢pr o4a,�` Fo d4 IF alan�, - LiS641ivlri �' : Ending khe Silence 1 Slide • : erxtal Health and uncial aid . EYC10t10Yi�I L��YY11Y1� ..'S#rengthenir�g &Building R�Sili2rt��/' SESSIONS kwo�bi►�„re, SupF•-rt$br Schods • Bui Iding Resil iency_k Strategy far Learning Lass Recovery • Neali ng the tiNounds a€Racism&Racial Trauma • rFauma InfaFmed PFactloes to Gaatde OUF ReturFF to saitiaol • stiategles faF Reooy+ering and FGe-engaglitig st�adeatits _ .;; APoer Pandemic:Shutdown • Strengthening Trauma In€armed Practices • Panel:National dssaciation krlental Illness(fUAhAlf 'Irl QUF Own 1+aloe' d Slide Health and o�iar and ir �tional Learning NCGENCRALASSEMgLY FfY71f37pppJ Pi19LIC5C�IC10L11NrL5 ]une of 2D2D,Session Law NosremtFer of 2D2U,the N achK-1�Publitachoolunit{p�lJt 20-3 was approsred bythe fate 9aard of Education th halladvPtarad implementaplan orth[�rplind General Qopted SHTL-CrfJ35chC.ol- rpromotingstudernmental asemhlx. Mental Health Polley ealthandvrelr-beingarrdfor at aligns with ingandimPrawinguponlhe ails oamplianc �" �€suppartsforthe uirements. rnalandsocial-emotionalhea ndsubstante use needsof its udentsandstaffhl'July I,20�1. Slide 1Vlental Health antl o�ial and Ernotionai Learning Requir�dPlan Cornjpon�r�ts — � „�► Assessment of Mental HeaiEi��.nnHl arYd � �oclal end Emattonal Learning(SEEM Prevention Strength and Needs desuiptian of existing Mental Health and SEL Initiatives PrepaFatlon€a�yew training FequlFements Plan alignment with existing academic ?- objedives � Mental Health and SEL program evaluation and pallcyf�Factloe Fe}Aew �� student Fe-entry,case management and _ safety planning ' 11 Slide #11 Mental Health • Social and Emotional iKlPfACE IN PROGRESS OPP4RTLINITICS Health Ser%we&,Referral Prcy-e&& Centered Classroom SEL In our In&ir-u<tiofbaI Model schwI5 Commissioner Fowler thanked Dr. Charlos Banks for the presentation. She asked if there is an update on the wellbeing of the students and faculty, and anything more that could be done that Chapel Hill Carrboro City Schools have not already done. Dr. Charlos Banks said schools have been in session for just one month, but it feels like 6. She said the responsibilities of educating and safety are a huge burden to all. She said one thing that could help are more mental health resources in middle and elementary schools. Commissioner Fowler said families are having a hard time finding mental health providers. She asked if the schools are able to get families into providers quickly. Dr. Charlos Banks said the intake process is through the school social workers and they are immediately assigned mental health providers through the various agencies. She said many agencies have had staffing shortages, but the process is very streamlined for families in the schools. Rani Dasi asked if there are specific mental health supports the County has that the school systems could use. Travis Myren said the LME MCO is responsible for providing mental health services countywide. He said there is an increased demand for other types of services, such as financial assistance, and these resources are available to anyone. He said the County has invested American Rescue Plan Act (ARPA) funds and reallocated other County funds to these areas. Rani Dasi said it would be helpful to increase awareness of these resources. Travis Myren said it is important to have a clear communication plan. b. OCS — Director of Student Support Services, Sherita Cobb Sherita Cobb made the following PowerPoint presentation: 12 Slide #1 NeedsMental Health of •- • North Carolina General Statute 115C-81.25 and .60 o North Carolina Schools are required to teach character education, and are also required to provide age-appropriate instruction on mental and emotional health as part of the Healthful Living curriculum. Slide #2 Mental Health D. • • weeks) • 42 Social and Emotional referrals 0 52.4%(22 students)-Suicide Assessments ■ 40.9%Minimal ■ 36.4%Mild ■ 22.7%Moderate to High Risk 0 42.9%(18 students)-DSS/CPS referrals • 20 School-Based Mental Health Referrals o 19%already receiving school based mental health support (continued support) o 16.7%said yes to[new]school-based mental health support o 11.9%already receiving outside mental health support Sherita Cobb said at least 3 more referrals have been made since the above slide was created. She resumed the PowerPoint presentation: Slide #3 Social • Emotional Learning DEFINITION:The process through which all young people and adults acquire and apply the knowledge,skills,and attitudes to develop healthy identities, manage emotions and achieve personal and collective goals,feel and show empathy for others,establish and maintain supportive relationships, and make responsible and caring decisions. • SEL focuses on creating and sustaining primary(school-wide),secondary (classroom),and tertiary(individual)systems of support that improve children's personal health, mental health, learning,and family lives. • Social and emotional competence is essential to children's well-being and success in school and life. 13 Slide #4 Social • Emotional Learning Top 10 skills World Economic of 2025 Forum �.,"pr�e,eamlaaaadlaam,pga�ea�, ®�pmple.p�hlam. ,ng �dh�lm,nxmaanaanaly,l° TOP 10 SKILLS FOR 2025 creativity,°nginaliryane inirurive —d.—p ana social iMlumce ®p. ecnnolosy use,monhodnp and comrol ��� O acnno osr cress ana amsmm s •v�wa,°�-anxn •son nmpaana" �nesua^ca,ar,�rma,anca ana na.� y •�v�e...ur.m.�� © eaa°�.a,=aam as,.a ,ea.e°n Slide #5 Research Supporting Social and Emotional Learning According to the World Economic Forum: ""'°'"•"°"°°°a.1n,ua—uµim."•Sxf'I...... • The number of hours devoted to basic cognitive skills in the US was 53 billion in "�� . '""'u"s°"•• cna�,.�n""a.o,x•d 2016,with 14%fewer needed in 2030,and 3Wt� M18 20f0 xooz-tn zotb-w Western Europe's 62 billion hours would be axnl p.aspn.. ® ®_ cut byt ® ® ♦3 ♦11 Dramaticic • increases predicted in demand for more employee hours over other three skills sets,which are: ■ t •to o Higher cognitive:advanced literacy and mek writing,quantitative and statistical skills, critical thinking and complex Information ® g processing. O xyrn. o Social and emotional,or so-called"soft ownlm.vau skills":these include advanced ® . ♦1a ♦26 ommunication and negotiation,empathy, the bility to learn continuously,to manage e,uenx•'•• others and to be adaptable. >•.d,el,yvsl ♦27 ♦so Technological:this embraces everything from basic to advanced IT skills,data analysis, engineering and research. «o���°w-� ^a��x-Wnm•� ��•• M.-+-n•�a ° Slide #6 Social • Emotional Learning z • Supporting Educators with Strategies o First 10 Days:Training for teachers and 10 days of consistent SEL for every student at least once a day Res:A • Access to lessons for SEL for continued ag social and emotional development 4SELTriainiri. • Student Support Services support to Awareness students: Rigor aff&Students' o Social Workers&Counselors SEL Survey:Continuous improvement of SEL instruction 14 Slide #7 SupportMental Health • Students SCHOOL-BASED SUPPORT COMMUNITY-BASED SUPPORT • School Based Therapy • Cardinal Innovations • Dispute Settlement Center-Restorative Practices/Circle • Friday Center trainings training/Staff support • Dispute Settlement Center • SAFE-(Substance Abuse Family Education Program) • Parent information Sessions • Boomerang-Strive Program • Freedom House • Recovery International-Power your Mind:Tools to build • El Futuro resilience in MS students- • Substance Abuse Prevention Curriculum-Secondary • Wise Owl Drug Safety Curriculum-Elementary • School Social Workers,Counselors • Second Step-select schools • Newsela SEL curriculum and support resources • Panorama SEL support resources • Friday Center SEL Lessons and resources • Gatekeepers training Slide #8 Social and Emotional Well-being for Staff OCS staff are important and their emotional well-being is a key in the success of students. OCS engages in supporting our staff by: • Prominently displaying and reminding staff of the Employees Assistance Program which provides support in multiple ways. • Workshops with Kelli Underwood, LCSW, began in 2019-2020 and will continue into this school year. Workshops are designed to support adults with tools and techniques to address their emotion well being and how to best work with students experiencing a myriad of feelings and behaviors related to the pandemic and school closure. Commissioner Richards asked how the statistics presented at the beginning of the presentation compare to pre-pandemic levels. Sherita Cobb said the statistics are concerning and are higher than at the beginning of the pandemic. She said it is important to make sure that students and parents are aware of resources, and having all available staff working together to support students and families. Commissioner Richards asked if the current levels are double pre-pandemic levels. Sherita Cobb said the numbers are not double, but well above the normal amount of referrals. 4. Racial Equity Collaboration and Support a. Orange County— Orange County Human Rights and Relations Director, Annette Moore Annette Moore made the following presentation: 15 Slide #1 ORANGE COUNTY NORTH CAROLINA One Orange Racial Equity Plan: A Framework for Moving Forward NG • •• RACE, • • vV n'�rk�A10 Slide #2 Government Alliance on Race and Equity ("GARE") • Support state and local jurisdiction that are advancing racial equity by addressing institutional and structural racism. • Training staff to not only do the work but also build internal capacity to undue racism within their organization. • Help expand and strengthen local and regional collaboration that are inclusive and focused on achieving racial equit� GRAN COUNTY Slide #3 One Orange Mission Statement One Orange is a commitment by Orange County leaders and staff to uncover and address implicit racial biases in our institutions to ensure that race can no longer be used to predict life outcomes in our community. ORANGE COUNTY Annette Moore said the Orange County Health Director declared structural racism to be a Public health crisis. She said building capacity for racial equity takes time. She resumed the PowerPoint presentation: 16 Slide #4 Geography Orange County North Carolina United States Hame Ownmh10 by aett a qe Cour}vppyUto ey Ra[e - xaCE•Pinan<men<an►Wniu Phan American ►ONnPl►Renter ''` 44% 56% <x,pei wu x,rcn am.w a:ns uaa., whmo, Ens. —IPrcammemcyR— •o«nee•name! �;............. 34% w 0 777, 0 Annette Moore said Orange County has made great efforts to address racial inequity, but has been unsuccessful. She said granular data is lacking and this has hampered progress. She said Orange County is a very well resourced community, but the black population continues to decline. She resumed the PowerPoint presentation. Slide #5 Race/Ethnicity Orange County Population by Race/Ethnicity ■Other or 3% 2% �3% Multiracial ° 4% 7%u 8% 16/0 149/0 4% 8% 90/0 Asian 12% 11% Hispanic ■Black 1 ■White Values le se than 1%not lahe[ed 1990 2000 2010 2019 Source:U.S.Census Bureau Decennial Census I Population Estimates C 17 Slide #6 Education 311 Grade Reading End of Grade(EOG) Percent of Students'Grade Level Proficient'(Level 3+),2019 74% 0 61% 66% 57/0 52% 53% 45% NC Orange Chatham CHCCS Alamance- Durham Wake Burlington E Source:NC Department of Public Instruction Slide #7 Children Living in Poverty Concentrated areas (203.3-203-7) ■Orange County ■NC 24.30°% 17.50% 11.30% 11.60% 14% 5.30% z 40% 4.90%M 5% 4% Total Population African American Hispanic or Latino Some other race White non- Hispanic Slide #8 2018 Orange County Infant Death Rate (per i,000 live births) 00rangeCounty ■NC 22.7 6.2 6.8 4 5 12.2 9.3 5 5.2 4.8 r + B � U Taal Death Rate Non-Hispanic White Non-Hispanic Black NornHlspanic Norrllispanic Other Hispanic Infant Death Infant Death Rate Infant Death Rah American Indian Infant Infant Death Rate Rate Death Rate 18 Slide #9 Household Income by Race Orange County North Carolina somo � m000 Slide #10 Community Engagement One Orange Racial Equity Plan: A Framework for Moving Forward Annette Moore said the County wants to build a plan using the strength of community engagement and data. She said data will help measure and track progress. She resumed the PowerPoint presentation: Slide #11 What is Racial Equity? air EQUALITY EQUITY ORANGE COUNTY 19 Annette Moore said equity is when race can no longer be used to predict outcomes. She resumed the PowerPoint presentation: Slide #12 Racial Equity as a Strategy for Change rl-'7: Tool Training and —11110 Strategy L- -A Engagement (Data) ORANGE COUNTY Slide #13 Racial Equity Tool • The Racial Equity Action Plan sets forth a process and a set of questions to guide the development, implementation and evaluation of policies, initiatives, programs, and budget issues to address the impact of racial equity. The racial equity tool helps align racial equity goals with desired outcomes. ORANGE COUNTY Slide #14 20 Racial Equity Tool ,ill Eq,ky 1 e 10 we lrnaunnraieer/seMm/rosnl N. JGE COUNTY 14 TH CAROLINA Slide #15 Community Engagement - Guiding Principles: 1. Government is committed to change toward a new power dynamic for shared decision-making working together with the community. 2. Government will listen,learn,and implement solutions from all communities,especially impacted communities of color. 3. Government will co-design desired results and engagement processes with the community. 4. Government will provide training and technical assistance for employees seeking to engage and build partnerships with the community. -ftap—m- ORANGE COUNTY 15 NORTH CAROLINA 21 Slide #16 Racial Equity Index (Data Collection) • The use of data and metrics to track progress of County's racial equity initiatives and to follow trends in racial disparities. • Metrics also facilitate the alignment of outputs with outcomes and the coordination of efforts across departments and jurisdictions. • The Racial Equity Index will be a transparent public access to data with built public data dashboards to help assess questions of equity. • The dashboards contained within the Index will include sub- county maps and key performance indicators(KPIs)to help track essential indicators and equity performance. • Wherever possible these KPIs would be disaggregated by geography,race/ethnicity,income,and gender. ORANGE COUNTY Slide #17 Training • The training committee develop a plan to provide training to policymakers, managers, staff, boards and commission members, and community partners to build capacity to advance racial equity and to embed racial equity into countywide systems. nR Arlirr r-n1 INITY Slide #18 Evaluation and Accountability • The Evaluation and Accountability Committee will develop an Evaluation Plan based on the principles of the Results-Based Accountability("RBA")framework. • RBA is a national model and provides a disciplined, data-driven,decision-making process to help local governments take action to solve problems. • An Evaluation Plan will help local governments apply racial equity principles embedded into the Results-Based Accountability(RBA) methodology into Racial Equity Action Plans. ORANGE COUNTY 18 NORTH CAROLINA 22 b. CHCCS — Chief Equity and Engagement Officer, Dr. Rodney Trice Commissioner Richards asked about Dr. Rodney Trice's work at Chapel Hill Carrboro City Schools. Dr. Rodney Trice said his office, and his counterpart at Orange County Schools, are working with Annette Moore to learn strategies to address achievement gaps. He said achievement gaps are a reflection of opportunity gaps. He said progress takes a whole community approach, and they are working to interface with the One Orange plan. Commissioner Richards said she is interested in the dashboard for the plan. She said Chapel Hill residents are interested in data to drive initiatives and measure success. She said she was hoping to see district specific data. Dr. Rodney Trice said he could bring more information to a future meeting. He said his most recent charge was to meet with Annette Moore and learn more about One Orange. Jillian La Serna said the schools are an integral part of One Orange and data will be important. Commissioner Hamilton said she was also interested in the schools' experience. She asked how the schools will interact with One Orange and what resources the school system has for equity work. Dr. Rodney Trice said initial conversations were around funding scenarios and whether each district has the capacity to do the work they have been asked to do. He said one of the districts' tasks is to interface with communities that have been historically marginalized. He said part of the work is partnering with other departments within the school systems. He said the work in the equity department might include engaging with partners and make sure families know about all of the options available, or increasing access to tutoring to help students recover academically from the pandemic. Commissioner Hamilton said one thing that would be helpful is how to bring One Orange to the community, as well as the services the students need. She said it is important to make sure the County and the community is in agreement about what the needs actually are. She said the schools are closest to the community and could be so helpful. She said she would like to coordinate with teachers and staff. Dr. Rodney Trice agreed. He said the equity advisory committee met recently and did not know about One Orange. He said the school district will work hard to get the word out, both information about it, but also to get community involvement in shaping One Orange. He said citizens often want to help, but just do not know how. He said One Orange can help streamline communication and services that are available. c. OCS —Chief Equity Officer, Dr. Dena Keeling Dr. Dena Keeling said this conversation came about when looking into SEL and mental health work. She said there was push back in linking SEL to Critical Race Theory. She said the purpose of the conversations was to make Ms. Moore more aware of what is going on in the school systems, as well as the different contexts between the two school systems. She said the inequities are the same between the school systems, but the climate is different. She said they have met frequently with Ms. Moore, as well as attending countywide meetings on these issues. She said OCS is launching its 2021-22 equity plan soon, and will use a tool routinely to make decisions around policies and procedures. She said there is huge overlap in goal 6 around community engagement, and reaching marginalized students. She said OCS has been holding meetings just with Latino and African-American families, and have found parents have been more willing come out if they have the voice, and get to structure the meeting. She said OCS is working on a listening equity protocol, to better listen to historically marginalized 23 families. She said there is constant communication about how the districts can come together. She said OCS has a community engagement committee, which will host some evening meetings this year to better access the community. She said OCS and CHCCS are also working on a student equity team. She said CHCCS has more staff dedicated to this issue and is helping OCS greatly. Commissioner Fowler thanked the staff for the information. She said many of the educational disparities exist in health care too. She is glad to see the partnerships between the school districts. She said the County can do a better job in promoting the many resources that already exist. She said she would also like to see data surrounding the effects of the new code of conduct and support, as it becomes available. She said she is very keen to work together on closing the educational gap. Commissioner Greene said this is an ambitious, daunting and impressive project. She said the achievement gap has seemed intractable, despite all of the work that has been done on it. She asked if the comprehensive approach is a reset of all of the previous work, or if it is layered on top of the previous work. She said there has been a lot of work in the schools to get to this point, and asked if the County program will supersede that work. Annette Moore said no. Dr. Dena Keeling said there is a framework that OCS uses. She said to close gaps, there has to be culturally relevant teaching, and many previous efforts are not working. She said the schools have to look at instructional models that address those gaps successfully. She said having an environment where marginalized students feel like they belong is important to student achievement. She said staff training to be culturally relevant is also important. She said she wants students to feel the entire County wrap around them with support. She said all of this will need to come together to make real change. Annette Moore said breaking down systems of racism takes a community. She said this work will help all entities speak the same language and working together, as opposed to working apart. Chair Price agreed. She said this is a continuum of generations working towards equity and equality. She said progress is made each step of the way, and we have to modify to go to the next level. She said she would like members of GARE to speak at focus groups, and to consider what is happening in the home. She said economics and education all blend together, and the pandemic has shown the relationship between having a job, having food and how that affects the child. She said it is a daunting task. She said she wants to see all working together more, feeding into One Orange. Bonnie Hauser asked if there is a plan to bring this closer to families. She said she likes the Family Success Alliance (FSA), as it gives voice to the community to point out what is stopping children from getting what they need. She asked if the Family Success Alliance can be brought closer to the schools. She said more resources will be needed. Jillian La Serna said the work at the Family Success Alliance could tie into the One Orange initiative. 5. Budget and Personnel Update a. CHCCS — Chief Financial Officer, Jonathan Scott and Chief Human Resources Officer, Erika Newkirk Jonathan Scott made the following presentation: Chapel Mill - ��r�rb�ro fit schools F � 1- Budget and ��r �r�nel [Jpdat� �u�in� � and Financial exvi�es Chapel Hiil - ��rrl��rb Cit�t S�l�b�l� FY�01- 2 Adopted Budget r The Iocal Rortion of the piskri�s opera#in�budget was advRted to acca mmod�te an Increased continuation budget�f�3,435,Q�U which Included; � 396 tertlfle�anb[lassrf�eu salary rase matc#fing henellts t❑taiffg$�,A99,GO0 a Prpjpct Ad'ranre S-,Iq ry Oiffgr�r#��I<pr I' :aripn wlkh a fatal oast of 5936,OOP r After includjn�s�aralo#herrevenueadjuskments,theB�ardo#Education Includedarr �itlalfundhalanceappropriatianof$2,S��,OO�,tobalantethedeficit remaining in the Iocai opera#ingbud�et Fund Balance �pprv��Ciativs • Subsequen#to the adoption ofthe FY�U21-22 budget,the Board of Education has approved 2 additional fund balance ap;,ro;�riatior,s: 1, S$2{�,{10D tatund pertr►anentshadestructures a#each campus across the Dfstrlct to safely fatllltattoutdoareating and Itarning activltlts �,. $250,{>O[�#atunds$20perADMallacationtorimmediatechallen�escreated by the COVI�-19 pa ndemfc + The fatal fund halanceappropriated duringthe current fiscal year is 5.3,f07,D00 1D Year Local Fund Balance History Schedule of �OL�ID-19 F�li,ef Funding 26 Slide • . Elementary and secondary �ho�l Emergency Rl�lief Fund (EVER} II and III • ESS�R�k:S3.�million{$�.6 million obligated andlar spent) 4 comprehensive Summer School -$1,3 million o Employee ReCruitmentand Retention I}lan(Years 1& } -$850,OOe o Bus ariaer Recruitment Plan-$495,OOb • ESSI:R IIi.57.2 miifion{$�79,OD�obligated andlor spnntJ o Alternative Learning Arrangement Plan•$840,aot} a Employee tecruitment and Retention Plan(Year 3�- 739,000 Erika Newkirk continued the PowerPoint presentation: Slide #7 #aff Shortages and Recrui#went Incen#eves Sli As of September 19,2021 • 1b4 current CHCCS vacancies.Th Is Intl udts: 0 56 certified(teacher}vacancies,up 33 certiFed vacancies sincethis time last year. o- 15 Excep#ianalChildren(ECG vacancies,up 8 EC vacancies since this time lack year. o- �8 bus driver ware ncies,up 10 bus d river vacancies si nce th is ti me las#year. • Despite our krest effor#s with recruitment,we have one hard-#o-fill teaching vacancy teacher of the visually impaired�that has been vata nt sl nce the 2l]S9- 2020school year, Add Itlona Ily,we have a teaching vacancy�hAandarin Intervention Ist at Glenwood� that has been wacar�t since the 2420-�021 school year, •- • : A Fe�rv`�Tacancie� at a Glar��e Km -121 Feruitment Izl�enti �� Irtctntivesfor Classlfirtd Posltlons Inc•nua•s far[irtGii•d ysc�nci•s • $4,f]40•f3usf]rivers • 5,500-E[T¢ach¢rs • $2,5UOE�Teath�rAsslstants • 5,500-VlskJaltyllrlpalredTeacher • $2,UU�Tea�herAssistants • �4,����AflTeachers • $1.5�#Bus Monitors • �y4.000-Sthonl Fsyeholagi s[s + $1.5Custodians • $4.000-SthaolLounselors • �"1,5�#Data Managers • $1,5SchoofTreasurers 5,59#asuPRlementofter one year of seryirre 27 Slide #9 1�96supplenlent Slide #10 l� ritm�nt ���r � h Commissioner McKee asked if funding would be needed once federal funding goes Jonathan Scott said no FTEs have been hired using stimulus money, due to the risk of losing employees once the stimulus program ends. Commissioner McKee said the federal funding will end, and he is glad to hear this update. He said it is important to think through these details prior to budget season. Commissioner Fowler said she is concerned by the large number of vacancies in EC classrooms, and asked if the district has a plan to provide education to these students. Erika Newkirk said the district is using supports from across the EC community and it is an all hands on deck approach. She said the district is working hard to fill vacancies. ■ Poskingposikionso� * PartM1erwikhtnskikukionsofHigher ,""_��lexternalsltes � tnrreasasaaalmedw Edutauan�I H Es)m Nor[h Carollns presence • Inrresex�s�ning andaerosst6ecounVgtoadvert�e • [r�ateaddltlonal vacancies bonusesko remain 4Pporta^rb•s ko re[R■t * Atte�re[nwdne■tfairsatthe cornpekikivewiith wikhinour[onrmuniky above tHGs(in-person pre-OOVtD surroundingsrhool ■ �ankinueoutreach aaxre ar�d vrrtusfp slnre March of�oaOF dletrrtts create In-person and vrrtusl • Partneringwlth addaranal + Hastourownre[ra■tment#alrs(In- opportunrLestorretrutment personpre-�t}Vrpar.d�nrkua•p earter2al ag4ncies ■ Expansion of our Growarr s�RceMar[hof2020f fOrarrge'Narksarrd nPrg9rarnkhrur9hPuWrc rnFmersion for Spa�r:sh * SigN•g bonuses forhaad-ko-fill Larrguage.4rqulsltlon- SchwlFoureiakion alyd vaeantles pannerslrlpsvrrthlHE's�l.e. ISL4}#or recrultrnent + GrowourOwnProgrartrtT,�to teatherta�etsan�vlsa Teach opportuM••s sponsorsh7ps� Commissioner Bedford asked if the enrollment • •r CHCCS could be identified. Jonathan • said it is somewhere • • 11,550, but • specifically. b. OCS — Chief Finance Officer, Rhonda Rath and Chief of Human Capital and Organizational D- • • Joyce 28 Rhonda Rath made the following PowerPoint presentation: Slide #1 FY 2022 Final Budget Funding Source FY 2022 Budget Local Operating Fund reoccPerPuaiauPmPnaran) $ 37,576,870 State Public School Fund tmmeioP enar nns) $ 47,238,898 Federal Grants Fund Rme,q w,GEER,ESSER,ec.) $ 15,653,527 Capital Outlay $ 45,426,586 Other Special Revenue Fund(Restricted) $ 3,292,953 Total $149,188,834 2022 mow Slide #2 FY 2022 Fund Balance Appropriations $5,653,000 Unassigned/Available Fund Balance $ 800,000 Mandated Salary/Benefit Increases $ 300,000 iPad refresh for PreK and Kindergarten $ 276,000 Hotspot Service $ 170,000 Family Liaison positions $ 200,000 School Renaming • $ 100,000 High School Athletic Start-up $ 45,000 Middle School Athletic Start-up $ 82,500 Restore TA Workdays $ 40,000(1)Part-time Karen/Burmese Family Liaison $ 192,000(3)Maintenance Technicians $2,205,500 New Fund Balance Appropriations Slide #3 SchoolElementary&Secondary - - Spending Plan ESSER II ESSER III Total Year 1 Year 2 Year 3 $3,695,756 $8,270,200 2021-22 2022-23 2023-24 (2)English Language Learner Teachers $ 330,000 $ 330,000 $ 110,000 $ 110,000 $ 110,000 OCS Online Academy $ 700,000 $ 540,000 $ 1,240,000 $ 700,000 $ 324,000 $ 216,000 MTSS Resources&PD $ 500,000 $1,000,000 $ 1,500,000 $ 500,000 $ 500,000 $ 500,000 Summer Scholars Academy $1,100,000 $2,400,000 $3,500,000 $1,300,000 $1,100,000 $1,100,000 (8)Math Coachestinterventionist $1,560,000 $ 1,560,000 $ 520,000 $ 520,000 $ 520,000 (2)AIG Teachers $ 480,000 $ 480,000 $ 160,000 $ 160,000 $ 160,000 School Mini Grants $ 1,000,000 $1,460,200 $2,460,200 $1,000,000 $ 800,000 $ 660,200 (2)School Mental Health Counselors $ 150,000 $ 300,000 $ 450,000 $ 150,000 $ 150,000 $ 150,000 Recruitment Bonuses $ 80,000 $ 80,000 $ 160,000 $ 80,000 $ 40,000 $ 40,000 Unallocated $ 165 756 $ 120.000 $ 285 756 $ 95 252 $ 95 252 $ 95 252 Total $3,695,756 $8,270,200 $11,965,956 $4,615,252 $3,799,252 $3,551,452 29 Commissioner McKee asked for clarification about the stimulus funded positions. Rhonda Rath said positions funded with federal stimulus grant funds are time limited and will not be funded with County funds in the future. Commissioner McKee asked for clarification on how positions funded with stimulus grants will be treated in the future once the grant ends. Rhonda Rath said these positions have a hiring contract, which state that these positions are only for the term of the funding of the grants. She said the goal for AIG teachers is to shift those to state funding sources. She said OCS are reallocating funds to shift AIG positions to state funds. Commissioner McKee asked if the Board of County Commissioners (BOCC) could be kept updated on this topic. Connie Brimmer continued the PowerPoint presentation: Slide #4 CurrentHuman Capital: - Recruitment -. - Summary of Vacancies(as of 9.20.21) Recruitment Strategies Certified Positions • Recruitment Retention Bonus 42 certified positions(requires a state license) * Central Services staffing 25 are classroom teachers support 17 support staff • Stipends paid to teachers for Classified Positions covering planning periods 10 classified positions(non-licensed) • Paid overtime to non-exempt 2 Administrative Support staff 1 District Support • Utilize national job posting 1 School Support board 6 Contract Tracers • Utilize salary studies • Utilize volunteers Total Positions • Utilize retirees 52 Total Positions Slide #5 Personnel U• • . Challenges in recruiting and hiring • CTE Teachers • K-5 Core Teachers ^ • 6-12-Science Teachers • 6-12 Math Teachers 9 Ilk • K 12 EC Teacher • Y nr • Substitute Teachers • School Nurse • Bus Drivers • Contact Tracers Connie Brimmer said on September 30, all schools will have one school nurse. 1 Commissioner Richards asked if Orange County Schools applied for the same grants that CHCCS • • LocalRhonda Rath said no, OCS is pursuing other grant opportunities. 6. • State Assessment Results a. CHCCS — Chief of School Support and Wellness, Dr. Charlos Banks, and Chief Academic Officer, Alisa Zapata Alisa Zapata made the following presentation: Slide #1 Slide #2 F��rf�ran LT��late choolu�partand 3l�lell�essand 20�0 ��0�1 Loyal and state Assessment Results + Ina"normal dear",sthoolsare r�qulred to assess�5,{�percent ar rnor�of stWd�rrts_This was waived#�r the 2020-2�stha•ol+afar at which time CIiC�S assessed�.5-0 p�r�en¢cif ou r students. SehC81 {N{[5'.6 Prb��•. vn[lia Cnd�l- S'a'= Fur':irn'.on the End-8l-Grade Yar •r•d•{EDG}and en�l :xf t;e}urxn{#¢t} (�G�a)•nd End•Q�•tnurse(EGt)T•sts 1 rats �020 -�0211.oeal and state Assessment Results • 82,19G at CHCC51Sth graders met the mfnlmum UNC System RequYrement Far admisslans on the ACT for 2U24.2S,dawn o.4 percentage paintsfrom 20S$-19, CHCCS tested l3 percent of 11th Qraders on the ACT, o- 5tatewlde,55.�56metthe[ampoaltestandsrdm�o2611,aecamparedto55.e.ti2nie-19. ■ 92,99G of CHCCS senfars graduated Yn four yea rs,romps Frd to 93.89�Yn 2U19.20 a nd 90.396 i n�01�19. 0 Statewide,86,99iofaenioFs®reduakedin�ouryear�in�q���l,asoamP�ra�kograduatirtg�6,5�iof 31 Slide #3 seniors in 2�18-19, Slide rRe percent prof�ent 62 Eq MA 49 282 Slide #5 40 24.7 177 ror eMery skude�t group droppedwhen t8nYl7aful�� �1 t8 201g-19.oueFall, prof�enty dropped�y 13,6 PerkeMa®a Points. Ho6a-.u�,xa ai 95.4 rtprese'il>4Sfi end-ol-Course Tests are men to stw�anks in hiakh I,Math I I I, L4idogy and Ertgll5h II. ProlltlencyUroppeu for all groups camRarin6Rre and postpanuern.�wltlr an averageuetllne al ��nper€entsge No6a-yaixc of 95.6 repexW ASS 0 32 Slide • . C,rauuatlonrateswere f f -21 nearly the same owere�, M201&19 0202C�21 as in 201$-19 before tool�19.Asaln,Black and Muhlradal student rates rcae,as did EGS a and SW Q ixy 3 or more rN 40 Slide #7 Sli iperoankage pnint3,Onff� utlnx urappea,uown bV F.0 percentage pants. Mora-values of i5A reproent}AS,O 2020-�021 Local and state Assessment Results M�srEas V Is6an ramaonmFs#ar th.'f.0 . EqultyatthrCen�rvfourWork . MadeEtheimpartanwofandrhaar`piona�+st,zriri,r*ncultur�asamearfs[aelimina[egaps • Useetreu�itplenning(andgapdeta}tolnfarmourwarkandstudenttentereddetlslars Acorlerarion wlll beakey taanponentthatwlll he lntacp�oratedlntoEnscructlonaldellveryfarstudents. . Identifyand prioritimprerequisiteskiHs inthesaopeandsequerfce; . UtiliFeaurrerrtdawmapproarhinterventronsforstudents;and . Revise andadjustirostrut#iorraKpracxiresbasedandatatoaddressstudentneads, •' #8 P. An investment In knowledge pays the best interest. Benjamin Franklin 33 Dr. Nyah Hamlett said state and federal governments have waived accountability requirements for 2019-2020 and 2020-2021, due the pandemic. She said other data is not being required, but CHCCS plans to collect its own data. She said CHCCS seeks to use the pandemic as an opportunity and not an excuse. She said CHCCS has plans in place to close existing gaps, and will explore data deeply at its November meeting. She expressed appreciation for the CHCCS staff. Commissioner McKee asked to review slide #4. He said he is concerned by the disparity for Latinx and Black students in end of grade tests. He asked how it was possible for children to score this low in the best-funded school district in the state. He said these children are destined to have a difficult life. He asked how are we going to get these kids proficient. He wants everyone to be concerned about this. Commissioner McKee asked to review Slide #6. He asked why there is a difference between the graduation rates and proficiency rates. He asked if children are graduating who are not academically proficient. Jillian La Serna said the data regarding proficiency did not include high school students. She said CHCCS has one of the largest achievement gaps in the country, which is known as an "educational debt" that is owed to students. She said if schools continuing doing the same things, schools will get the same results. She said she is excited by a new strategic plan to do things differently. Dr. Nyah Hamlett said the district is focused on the vision, with equity at the center of all work. She said this includes anti racist leadership. She said there are multiple data points and much to learn from the challenges of the pandemic. She said when one looks at composite scores grades 3-8, one can see that existing gaps were exacerbated by school closures. He said CHCCS is one of the best school districts, but it has very glaring gaps. She said CHCCS wants to look at the gaps, and creating action plans to accomplish change. Dion Temne said the scores are a continuation of the CHCCS school culture. He said remote learning did not work, but in-person learning also has not worked, based on the numbers. He appreciated Commissioner McKee noticing these numbers, and he is excited about the changes to come under the leadership of Dr. Hamlett. Commissioner McKee said he questions the results, not the people. He said these children are behind, and the graph tells him that children who are behind in grades 3-8 are not included in the graduation rates, as they dropped out. He said this has been continuing for 11 years. He said this is not acceptable in any County, but especially here in Orange County. Rani Dasi said there are inequities across American life, and schools are asked to be everything. She said these conversations are important, and involving community based services and partners is essential. She said schools cannot provide everything. Dion Temne said part of the solution is rethinking how we educate our children. He said the education system is unfair to some students, and all need to put in the work for change. He said it is important to find the root of the problem. Commissioner Richards said students are being sent out into the world not ready to perform. She said she appreciates One Orange, but also feels the district should have a specific plan for how it will impact these gaps. She said she understands it is not just an issue of education, but there must be specifics in place for how education will change. Dr. Nyah Hamlett said she looks forward to the work with her team, which is made up of many new people. She said there is a sense of urgency. She said CHCCS has merged the departments of equity and community engagement. She said the scores reflect a lot of biases, and dismantling structures starts at the state level and through testing. She said this is not an excuse, but an opportunity. She said not all low scoring students are dropping out, and the district has a lot of work to be done. 34 Commissioner Hamilton said it is important to be careful in how the statistics and data are reviewed. She said it is very important to understand what is behind the numbers, and the reasons for them, if change is going to be made. She said she has done research as a career, and numbers and data have limits; for example, some students do not test well. She said there must be narrative to accompany the numbers. She said opportunities are missed if real life situations are not considered in favor of just looking at numbers. She said CHCCS is a community with high achieving students next to lower performing students, which often increases tension. b. OCS — Chief of Schools and Achievement, Dr. Meghan Doyle Dr. Monique Felder made the following PowerPoint presentation: Slide #1 1 1 • State Assessment Results GradesReading & Math End of Grade Reading Tests Grades 3-8 End of Grade Math Tests Grades 3-8 100 100 80 80 60 60 40 40 20 20 0 0 '12273 '13214 '14215 '75-'16 '16217 '17-'18 '18219 "12273 '73-14 '74-'15 '75-'76 '76-'17 '17-18 '18-19 Slide #2 2012-2019 Disaggregated Reading Achievement Grades 3-8 End of Grade Reading Tests Grades 3-8 100 80 Asian White 60 Multl-Racial All 40 Black EDS Hispanic 20 -- LEP SWD 0 '12-13 '13--14 '14--15 '75-'76 16-47 '17-'18 -18-19 EDS:Economically Disadvantaged Students LEP:English Language Learners SWD:Students with Disabilities Dr. Meghan Doyle continued the presentation: Slide35 2020-2021 State Accountability Results 2020-2021 DATA REPORTED 0 End-of-Course Progress -0 English . ..- e Graduation Rate e ACT � G DAT G= G= • SCHOOL NOT REPORTED •' GRADES Slide North Carolina Accountability Model jjr rW North Carolina Reading and Math EOG and Science End-of-Grade English Learners Progress(ELP) EOC Assessments Assessments School Growth 4-Year Cohort Graduation Rate aE^ementary/Middle(Reading.Math. gCT/WorkKe sAssessments d Scie ce) y (CGR) .High School Growth(Reading and (AWA) Department If Mr PUBLIC INSTRUCTION Passing NC Math 3(Math Accountability Bush—Rules Sli Course Rigor) •- SCHOOL PERFORMANCE GRADES: HISTORICAL 1A --- 36 Slide #6 0 . PERFORMANCE COMPOSITE: t 00m% 95�9500% 95.00% 90A036 59609g�20% 61 ]t ]t L 20 60A0% t S6. S6.t11% S92 cr SOAO% �� bPa% a5.6 b.6C°6 40.90% IO.OG% .10% , 30A0% � [■■■20.00% r■■■ loom on. ALL FEMALE MAZE —IN ASIA BLACK HISPANIC MOLT WNRE EOS N—S ELS NOTELS SWU NOT SwO AIG FINIS KS MIL M,G •NORTH,_NA •ORANQ CDO—SCNOOtS Source:North Camliiw Irttemal Results ReWew:State of North famlina and Orange County Schools Slide #7 ACCOUNTABILITY:2020-2021 STATE • PERFORMANCE 20.- 1 9- w�ry C Orage anry Coudy Edgemmbe smooe hovaty eoaaq Pe.; co my �Is^ry �y Pr.�ry saNOls caaLy rv�wdk waLy cOOary Shook SkMok SCM1Oo¢ Shook Sdiaok Sdwog Xhaok Sdwoh SAOoIz SMools SAools Sdroog PudlcSdwol Stlwolz Slide #8 2020-2021 PERFORMANCE C• -• 0.6� %]9'% 60Ag6,6.W% �• ,9.,0.. br. oA� 21 21 ALL FEMALE MALL AMIN Asa HACK NISPANIG MNLI -TE E. —.1 E. NmRs S- NA1N90 AI6 -1 K9 MIL M� �NOREHCAROOIW Source:North Carolire Internal Resuks Review:Stnte Of North Carolina and Orange County Schools 37 Slide #9 2020-2021 READING AND MATH: GRADES 3-8 Slide #10 2020-2021 GRADE •- ao� 2. o IIIIII � � J � Nil Slide #11 2020-2021 GRADEPERFORMANCE : . READING lo— lo- 3opi% lo— t0A0% om% 38 Slide #12 2020-2021 GRADE •' oom Ll M Slide #13 2020-2021 GRADE LEVEL PERFORMANCE : 6-8 MATH Boom on dLdtl t Lj Slide #14 Boom Boom boat 60.0M 58.50% 5230% 53A0% 50.0M 45A0% 400M 38.W% 31.90% 3000b 200(b 12.20% io0ort 5.00% oao% NC Math 1(9-12) NC Math 3(9-12) Biology English II ■%GLP ■%CCR 39 Slide #15 2020-2021 ACT COLLEGE READINESS: (COMPOSITE 17 ORABOVE) ED a=3 D >u voer+z nma. e o Nfiee —1 Engfan leemer N smeenrs Wan Meemcauym Wren DsaevaircagM E cerelly Eeamn wnF Di.1— DuabirtKs Dr. Meghan Doyle said these numbers present everyone with an opportunity to make improvements. She resumed the PowerPoint presentation: Slide #16 2020-2021 GRADUATION RATE: NC AND OCS � 9s 95 a6�,a 833 183.2 83.6 i0 66.i — fA 58.1 50 W ro 0 Narcn-.1m. 10.,ge Co.imy Smmlz Dr. Meghan Doyle said in comparison to state averages, OCS has a lower graduation rate. She said some students are taking 5 years to graduate. She said schools are assessed on a four-year graduation rate, but it is not unreasonable to think children might need a longer time to graduate. She said having the diploma after 5 years is more valuable than a GED or dropping out. Dr. Meghan Doyle said the schools have embarked on a four-year process to engage with all stakeholders, for which there is an equity emphasis on each goal. She said keeping data at the forefront is important while moving through the strategic plan. She said it is crucial to align school goals with strategic goals of the district. She said she is hearing the Board's collective desire for students to perform to the best of their ability. She said it is important to engage students in decision-making, and identify culturally relevant strategies to help children be successful. She said the district has to think about materials being used. She said some students will be wildly successful, despite their performance in school. She said it is important 40 to consider what happens in the student's life after leaving school. She said many students get to have a say in the courses they study in college, the career they want to pursue, and this has a direct impact on their motivation and success. She said students need to have similar motivation in the K-12 years. Commissioner Fowler said she is in agreement with most of the ideas shared at the evening, especially regarding culturally relevant materials and opportunities for all. She said it is important to have high expectations for all students. Dr. Meghan Doyle said there is a great deal of research based strategies that high performing schools follow, and much is influenced by the leadership of the school office and the district office. She said to have strong school administration there must also be strong central support and a strong school board. Ms. MacKenzie and Ms. La Serna thanked everyone for the meeting. A motion was made by Commissioner Bedford, seconded by Commissioner McKee, to adjourn the meeting at 11:12 p.m. Roll call ensued VOTE: UNANMIOUS Renee Price, Chair Laura Jensen Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board.