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HomeMy WebLinkAboutMinutes 06-07-2018 Budget Work Session i APPROVED 9/20/2018 MINUTES BOARD OF COMMISSIONERS BUDGET WORK SESSION June 7, 2018 7:00 p.m. The Orange County Board of Commissioners met for a budget work session on Thursday, June 7, 2018 at 7:00 p.m. at the Southern Human Services Center Building in Chapel Hill, N.C. COUNTY COMMISSIONERS PRESENT: Chair Dorosin and Commissioners Mia Burroughs, Mark Dorosin, Barry Jacobs, Mark Marcoplos, Renee Price and Penny Rich COUNTY COMMISSIONERS ABSENT: Commissioner McKee COUNTY ATTORNEYS PRESENT: None COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) Chair Dorosin called the meeting to order at 7:03 p.m. Chair Dorosin said Commissioner McKee would not be able to attend tonight's meeting. Chair Dorosin said tonight's closed session will be postponed to June 121" 1. Discussion with County Departments within the following Functional Leadership Teams (including Operations and Fee Schedule Changes): Travis Myren made the following PowerPoint presentation, and facilitated the accompanying discussions: Budget Work Session #3 Human Services Community Services Detention Center Discussion June 7, 2018 Human Services Department on Aging • Aging — page 42 o Total Expenditure Budget - $2,129,173 ■ Increase of$36,300 Over FY2017-18 Budget ❖ Cost of Existing Personnel o Living Wage Increase for In-Home Aide Contracts - $3,530 o OC Cares Grant Expiration —August 31 ■ Three Year Grant - $897,325 ■ Services to Residents with Dementia and their Caregivers ■ Group Respite at Senior Centers ■ OC Dementia Friendly Business Certification Chair Dorosin asked is it possible to replace this grant funding. 2 Janice Tyler, Department on Aging Director, said the department is trying to get creative, and it would be very helpful if it can draw down the Home and Community Care Block Grant funds that have been assigned to OCPT, and move it back to the Department on Aging. She said doing so would greatly fund the occupational therapy position. She said the Dementia Friendly Businesses will continue, and the department is working with the SHARP team, which is a group of for profit and non-profit aging providers, who have been trained to be trainers to the community. Commissioner Rich said the Senior Center is such a pleasant and busy place. She noted that there is a farmer that comes and sells fresh produce at the Center, since many seniors cannot make it to the farmers' markets. Travis Myren resumed the presentation: Cardinal Innovations • Cardinal Innovations—table • Cardinal Innovations —table • Cardinal Innovations —pie chart: Maintenance of Effort Allocations • Cardinal Innovations— o Total Maintenance of Effort (MOE)funding - $1,355,974 o New County Administered Programs and Services ■ Supportive Housing - $80,000 ■ Replaces the Mental Health Services Study Due in December Commissioner Burroughs asked if the MOE number is static. Travis Myren said yes. Commissioner Jacobs said he would like to know from staff if Cardinal Innovations (CI) is being responsive to the community. Travis Myren said the County forwards any feedback it receives to Cl, and he thinks there has been more responsiveness. Bonnie Hammersley said calls from dissatisfied residents to her office have declined in the past few months, and Travis Myren is also meeting on a regular basis with the Cl Director. Commissioner Jacobs asked if the Commissioners were copied on responses to residents. Travis Myren said no, due to HIPPA regulations. Commissioner Jacobs asked if Cl lets the County know when it has responded to the resident. Travis Myren said yes, as long as it is not about actual services being provided. Commissioner Price said meetings are continuing with the Alamance/Caswell group, and there is still a vacancy for a stakeholder position. Donna Baker said the position has been advertised, and the director mentioned that he wanted us to put this on hold because some changes were forthcoming. She said she would follow up further on this item. Commissioner Price said there are new guidelines that permit using some of the MOE money for capital needs, such as housing. Travis Myren said the CI's current position on the MOE money, is that the County can use it however the County sees fit, as long as it goes to the broad category of services. Chair Dorosin referred to the money mentioned in this portion of the presentation, and asked if this goes to Cl and then gets paid back. 3 Travis Myren said no, the County holds and uses the funds. Chair Dorosin asked if there is a reason the funds are listed here. Travis Myren said the County has to insure that it totals $1.355 million, because that is the number in the statute. Chair Dorosin asked if there is an Ombudsman to hear complaints should any arise about Cl. Nancy Coston, Department of Social Services (DSS) Director, said when complaints rise to a level that the County cannot handle, there is a State office for oversight of these contracts. She said she has referred several complaints to that office, as it is the purpose of that office to handle such matters. She said this office has specialists within specific target groups within the field of mental health. Chair Dorosin asked if a record is kept of the number of referrals that are made to this state office. Nancy Coston said she does not, but she expects that the State does track this information. She said general calls have decreased, and some people remain dissatisfied even after speaking to the state office. Chair Dorosin said it may be good to know if there is an annualized report. Bonnie Hammersley said staff can keep track of calls that come in to the County. Travis Myren resumed the presentation: Child Support Services • Child Support Services— page 987:23:18 PM o Total expenditure budget - $1,098,035 ■ Revenue of$1,550,437 ■ Net County Cost— ($452,402) o No significant budget changes Janet Sparks, Child Support Services Director, said her work remains difficult, but rewarding. She said the rising economy seen in many parts of the County, does not affect many of the people that her department serves. She said many people, who previously lost jobs in manufacturing, are now gainfully employed at a lesser rate in the service industry. Chair Dorosin asked if success can be measured. Janet Sparks said total collections are down nationally, and were down last year locally, but are on target to meet the goal this year, but it is a challenge. She said the County collects about 70% of what is owed monthly. She said there are five performance measures, with which the County will be taxed in HB 630, which causes some concern, but Orange County is one of the top performing counties in the State. Commissioner Jacobs asked staff to send the Board of County Commissioners (BOCC) an email outlining the department's concerns regarding legislation. Health Department • Health Department— page 329 - Quintana Stewart o Total expenditure budget - $10,199,317 ■ $287,200 Increase Over FY2017-18 Budget ■ $150,750 Revenue Increase ■ $136,468 Increase in Net County Costs o Finance and Administrative Services Division ■ Increase Credit Card Transaction Fees by $5,800 4 o Dental Health Division ■ FTE Dental Hygienist to Address Patient Appointment Backlog - $70,508 • Offset by Additional User Fee Revenue - $72,157 ■ Contracted Dental Services Increase of$26,683 o Health Promotion and Education Services Division ■ Revenue Increase from Donations and State Funds $51,340 ■ Family Success Alliance ❖ New Cohort of 45 Families Served by Navigators 165 Total Families and 700 Total Family Members Served ❖ Total FY2018-19 Expenditure Increase of$37,364 • No Additional General Fund Contribution ❖ Navigator Contracts with Non-Profits Decreased $33,000 Due to Health Insurance Plan Savings for Navigators ❖ Total General Fund Contribution to FSA Program - $581,355 • 67% of Total Expenses o Environmental Health Division — Fee table page 535 ■ Revenue Increase of$61,400 due to Volume and Fee Changes ■ Temporary Personnel to Reduce Inspection Wait Times - $18,375 o Personal Health Services Division ■ Medicaid Revenue Decrease - $24,960 ■ Pharmacy Supplies Decrease Based on Actual Spending - $30,200 ■ Duke Energy Endowment Grant to Support Formerly Incarcerated Transition (FIT) Program - $37,500 • Refugee Health Fund and Family Planning Revenue Decrease - $17,350 ❖ Current Service Levels Maintained through Reallocation of County Funds Commissioner Price asked if the number of male patients is increasing. Meredith McMonigle said not in primary care, but male patients are still seen in the STD and family planning services within the clinic. Commissioner Price asked if males can come for a check up. Meredith McMonigle said yes, and males are referred to Family Centered Healthcare. She said care will be paid on a sliding scale for if men meet the same income guidelines that exist within the clinic. Commissioner Price asked if anything can be done about the fees for credit card costs. Travis Myren said those are standard costs, and the County picks up these costs. Meredith McMonigle said being able to offer the use of a credit card allows more patients to be able to come into the clinic. Chair Dorosin said the actual credit card fees have not increased, but rather more people are paying via a credit card. Bonnie Hammersley said to Commissioner Price that the male client issue was raised a couple of years ago, and the need was investigated, and proven founded; as such the County now contracts with Family Centered Healthcare to serve male clients. Commissioner Jacobs referred to the dental services, and asked if staff tracks whether residents have adjusted to just having a dental clinic in Hillsborough. Meredith McMonigle said this data is being tracked, and residents are still coming for services, despite there only being one location. 5 Commissioner Jacobs said the BOCC was committed to moving the clinic to Hillsborough to make it accessible to as many people as possible. He said any follow up data would be useful for the BOCC to have. Bonnie Hammersley said staff will be having that discussion with the BOCC in the fall regarding the schematic design of Southern Human Services Center. Chair Dorosin asked the Health Director to give a brief overview of upcoming work being done in the Health Department. Quintana Stewart, Health Department Director, said she is still very glad to be working with this Health Department. She said the Family Success Alliance (FSA) is always doing positive things for the community; the clinic will be going to a new electronic records system; and some staff changes. She said she is keen to hire an Environmental Health Director. Commissioner Rich asked if the sliding scale at the Health Department seems to be working. Quintana Stewart she does not hear any complaints, and there is still a policy in place for patients who simply cannot pay and need to request an exception. She said payment is not a barrier. Chair Dorosin asked if the funding for the FSA includes staff salaries, or only direct costs of the program. Travis Myren said these funds are only for the direct costs of the program. He resumed the presentation: Housing and Community Development • Housing and Community Development— page 339 o Total expenditure budget - $5,691,475 ■ Expenditure Decrease of$175,520 ■ Revenue Decrease of$424,630 ■ Net County Costs Increased by $249,110 o Administration Division ■ Bond Administration Funds for Environmental Assessments - $10,000 ■ Administrative Funds for Revolving Loan Fund — Mobile Home Park Initiative - $20,000 ■ Risk Mitigation and Housing Displacement Fund Increase of $7,222 to $75,000 ❖ Risk Mitigation for Landlords - $33,750 ❖ Displacement Activities - $22,500 ❖ Direct Assistance for Displacement - $18,750 ■ New Locally Funded Rent Subsidy Program - $100,000 ❖ Supplement with HOME Funds to Increase to $190,000 ❖ Focus Funds on Hardest to House ❖ 15 Households at Full Subsidy Chair Dorosin asked if there is a method for how staff is choosing these residents. Sherrill Hampton said staff can only invite residents on the current federal waiting list, but there are priorities, and staff considers input from partners. She said staff will bring guidelines back to the BOCC in the future. She said some people have been on the waiting list for a long time, and there are 771 people currently on the waiting list. She said staff has to review this carefully. 6 Travis Myren said operationally, these programs will run alongside each other, and one may be on both lists at the same time. He said there may be some people who are ineligible to be on the federal waiting list, but can be on the local one. He resumed the presentation: o Housing Choice Voucher Program • 590 Total Vouchers Utilized in FY2017-18 ■ Includes 16 Homeless Individuals through Homeless Preference o Landlord Recruitment • Two briefings for Landlords to Increase the Supply of Rental Units Available for Voucher Holders o Resident Engagement ■ Two Resident Engagements Workshops ■ Two Summer Camps for Children of Voucher Holders Sherrill Hampton said spring break camps were a success, but not sustainable in the summer, and so the department is partnering with BBT to host three events this summer: HUD Strong Families Initiatives Family Fun Day, an event with the justice department and other partners focused on family reunification; an educational field trip; and a math and reading refresher camp. • Community Development Division o Federal HOME Grant ■ $289,693 Grant Funds ■ $13,306 Program Income ■ $65,181 Local Match o Urgent Repair Realignment • $160,000 Balance ■ Add $40,000 for FY18-19 ■ $200,000 Available o Single Family Rehabilitation Program Realignment ■ $293,000 Balance Commissioner Rich asked if the County restricts itself as to when to use these funds. Sherrill Hampton said this is a multi-year account that rolls forward each year. She said the number of inspectors has increased, and the single-family program will be beefed up to include more. She said guidelines are forthcoming. She said the average rehab amount for a single-family rehab has been increased up to $75,000, which is based on the need that staff has found. Commissioner Marcoplos asked if there are barriers to the County being able to ramp up with these repairs. Sherrill Hampton said the barriers are limited staff capacity; advertising to residents what the department is doing; having contractors come into the program. Commissioner Marcoplos asked if staff has considered partnering with Meals on Wheels as a way to advertise and promote these programs. Sherrill Hampton staff wants to work on the wait list first, as there are 30 urgent repairs waiting, and over 60 on the general waiting list. She said roof repairs are some of the most expensive. Chair Dorosin said the Sheriff's Department also has a repair program for items such as ramps, etc. Sherrill Hampton said her department has been working with the Department on Aging, and the housing preservation coalition is being fleshed out with Habitat for Humanity and other pertinent partners. She said the Sheriff's Department is a part of this discussion. She said her jobs require licensed contractors. Commissioner Price referred to the top portion of page 339, and asked if there could be clarification. Bonnie Hammersley said personnel were reallocated from different divisions. Sherrill Hampton said there was a department that moved out from under them. Human Services Capital Investment Plan Projects • Affordable Housing Bond - $2.5 million (p. 29) 0 2016 Bond Referendum - $5 million for Affordable Housing o First Half($2.5 million)Awarded in 2017 ■ 53 Affordable Units Created o Second Half($2.5 million) Proposed in FY2018-19 o Request for Proposal Process and Revised Scoring Criteria Human Rights and Relations — page 353 • Human Rights and Relations o Total Expenditure Budget - $277,469 ■ Increase of$20,903 Over FY2017-18 Budget o Recommended Budget Completes Restructuring and Creation of the New Department ■ Director and Administrative Assistant II Costs Shared with County Attorney's Office Chair Dorosin asked Annette Moore if she could highlight the exciting things coming up in the next year in her department. Annette Moore said taking the racial equity training to the next level. She said many community groups are taking the training, and the next step is to look at how to bring these groups together to talk about dismantling racism in the various institutions. She said this is a big task, but it can be done via a deliberative process. Annette Moore said this year the County served residents that speak 18 languages outside of English and Spanish, and staff wants to work on a "One Orange Campaign: Common Places, Diverse Faces," to promote one Orange County. Library Services • Library Services — page 362 o Total expenditure budget - $2,359,059 ■ Increase of$115,340 Over FY2018-19 Budget $81,200 in Personnel Services o Early Childhood Literacy in Child Care Facilities - $83,426 ■ State Library Grant - $32,760 ■ Smart Start Grant- $37,350 ■ County Match - $10,000 ■ Friends of the Library - $3,316 for materials o Library Hotspot Program - $36,000 Reallocated from Information Technologies • Annual Visits - chart 8 Lucinda Munger, Library Services Director, said the contracts for the Hotspots will run on a fiscal year calendar. Travis Myren resumed the presentation: Human Services Capital Investment Plan Projects • Orange County Southern Branch Library- $5.6 million (p. 39) o Carrboro Partnership and Development Agreement ■ 50 Dedicated Parking Spaces ■ Design - 2018 ■ Bid and Construction - Summer 2019 ■ Opening — Spring/Summer 2021 o Space Allocation, Operating and Capital Costs to be Re-evaluated based on Colocation • Net New Operating Costs Currently Estimated at Over$600,000 Lucinda Munger said in addition to visit numbers, there are also circulation numbers. She said in FY2017 there were 483,000 in circulation, and currently it is over 550,000. She said the when the Southern branch opens; it is expected to match the numbers of the main branch, due to the density of the population that it serves. She said staff is very proud of these numbers, and these excellent services. Commissioner Rich asked if the fundraising efforts are mainly from the Friends of the Library. Lucinda Munger said yes, and there will soon be just one Friends of the Library Group, instead of two, and these groups will think about long term fundraising. Commissioner Rich said the fundraising has been up and down over the years, and she wanted to make sure there was a plan in place. Lucinda Munger said part of the money raised in years of higher donations, was for a part time literacy outreach coordinator. She said moving forward the fundraising will focus more on materials, and grants will be pursued for staffing and personnel costs. Travis Myren resumed the presentation: Department of Social Services • Social Services — page 436 o Total expenditure budget - $19,443,803 ■ Increase of$671,060 Over FY2017-18 Budget ❖ Transfer of WIOA Grant to General Fund ❖ Reclassifications - $200,000 ■ Revenue Decrease of$29,020 ■ Net County Cost Increase - $700,080 o Administration Division ■ Continue Three (3) Time Limited Social Services Assistant Positions for Child Welfare Program ■ Information Technology Replacements - $20,000 50% of Cost is Reimbursed by the State o Child and Family Services — page 436 ■ Revenue Increases - $105,400 ■ Revenue Decreases - $84,000 ■ Extend Two (2) Time Limited Child Welfare Social Workers ❖ Extended to June 30, 2019 9 ❖ Assist with Transitioning Child Welfare Programs to NC FAST ❖ 50% Funded by Social Services Block Grant • Increase Legal Services for Adult and Child Protective Services and Guardianship Cases - $65,000 • Increase Living Wage for In-Home Aide Contracts - $33,626 ■ Rural Operating Assistance Program Grant (ROAP) - $25,000 ❖ Budgeted in Orange County Public Transportation (OCPT) • Second Family Program Expansion to Mentor and Transport Youth to Employment and Fitness Activities — $39,821 increase to $237,221 ❖ Add Drivers and Program Expenses ❖ All costs are reimbursed by the Foundation Child and Family Services — chart, page 25 of PowerPoint Child and Family Services — chart, page 26 of PowerPoint Chair Dorosin asked if there is total budget for legal services. Travis Myren said $220,000. Chair Dorosin asked if any research has been done about bringing these services in house. Bonnie Hammersley deferred to Nancy Coston, but there was some indication of the long-term attorney with DSS. Nancy Coston said this has been brought up before, and specialized attorneys would be needed in order to get the very best for childcare services. She said it would take at least two attorneys to do this work. Chair Dorosin said the County is paying this amount of money for two attorneys, and could probably hire two or more to work in house for that same amount. He said qualified counsel is absolutely important, but this is a lot of money to be contracting out. Commissioner Jacobs said this topic arose when the County hired John Roberts, and he was appreciative of this current law firm's abilities, and the judges also supported this firm. He asked if the same attorneys are still with this firm. Nancy Coston said one attorney is retiring. Commissioner Jacobs said this may be a good time to look at this topic again. Bonnie Hammersley said staff will look into this topic. o Economic Services ■ Revenue Increases ❖ Health Choice Administration - $93,502 ❖ FNS Employment & Training - $51,158 ■ Revenue Decreases ❖ Medicaid Administration - $361,483 ❖ Food Stamps - $95,287 ❖ UNC Hospital - $11,504 o Continue FNS Subsidized Employment & Training ■ Temporary Salaries for Subsidized Employment $143,000 • Participant Expenses $99,868 ■ Durham Technical Community College Navigator Directly State Paid 10 o Subsidy for Child Care- ■ Smart Start Subsidy for Child Day Care Directly to Vendors ■ Department of Social Services Projecting $432,000 of$628,615 Budget ❖ Expenditures Lag Budget by $196,615 ■ Recommendation to Reduce County Child Care Subsidy Based on Demand by $100,000 ❖ Based on State Allocation Projected at $5.3 Million and Current Demand Non-Departmental — page 378 • See Outside Agency recommendations • No additional significant budget changes Nancy Coston said there is a great deal of scrutiny on DSS this year, and it may not be the best year to take too many risks. Chair Dorosin asked if there is a reason for the expenditures lagging behind the budget on the subsidies. Nancy Coston said when DSS first got these funds, the State had cut the department's funds severely, and it is taking some time to readjust. She said DSS is becoming increasingly aware that some families simply cannot pay the fee, and are discouraged. She said staff is working on a plan to address this. She said families are facing many stressors and the childcare fee can sometimes be too much. She also noted that the pre-K situation has improved. Travis Myren resumed the presentation: Community Services Animal Services • Animal Services — page 54 o Total expenditure budget - $2,153,479 ■ Increase of$58,187 Over FY2017-18 Budget ■ Revenue Increase of$21,448 ■ Net County Cost Increase $36,739 o Administration Division ■ Increase Credit Card Transaction Fees - $1,500 to $12,000 ■ Increase the Out of County Surrender Fee from $60 to $100 Chair Dorosin asked if there is a reason that so many people are surrendering their animals in Orange County. Bob Marotto said the likelihood of euthanasia is less in Orange County than other places. Commissioner Price asked if people are just dropping the animals off, or are people being honest and completing paperwork, paying a fee, etc. Bob Marotto said the fee is paid by who walks into the building and honestly discloses where they are from, and that they wish to surrender an animal. He said most people follow this proper procedure. o Animal Control and Protection Division ■ Municipal service revenue changes ❖ Carrboro — increase of$5,521 due to average staff costs 11 ❖ Chapel Hill — increase of$9,203 due to staff cost ❖ Hillsborough —decrease of$7,776 due to call volume and indirect costs ■ On-Call and Call Back Pay - $25,160 o Animal Shelter Division ■ Revenue from Fee Changes to Increase Cost Recovery - $3,650 ❖ 28% of Division is Offset by Revenue ■ Additional Microchipping - $3,500 Chair Dorosin asked if there are specifics that can be looked forward to in Animal Services in the next year. Bob Marotto said he anticipates the intake of cats to go down, due to a community program to sterilize cats. He said spay and neuter efforts will continue, and more households can be served due a grant received by the County. Commissioner Marcoplos asked if the third most popular animal could be identified, after dogs and cats. Bob Marotto said small animals in general, such as rabbits, ferrets, guinea pigs, etc. He said the number of reptiles is growing. Commissioner Burroughs said she has seen Animal Services work great diplomacy skills within the community in the midst of tense situations. Commissioner Rich encouraged all to go to the shelter to adopt a kitten, or two. Staff said 24 kittens were adopted at a recent open house. Cooperative Extension • Cooperative Extension — page 104—Tyrone Fisher o Total expenditure budget - $398,955 ■ Increase of$14,175 Over FY2017-18 Budget o Breeze Farm Lease Revenue/Expense Decrease— $3,230 ■ Large Lessee is Purchasing Farm o Increase in State Retirement and Health Insurance Costs - $19,438 Tyrone Fisher said the department is excited about the new Ag Center, especially the opportunities it offers for regional programming. Department of Environment, Agriculture, Parks and Recreation (DEAPR) • Department of Environment, Agriculture, Parks and Recreation — page 126 o Total expenditure budget - $4,043,556 ■ Decrease of$30,244 compared to FY17-18 Budget ■ Motor Pool Changes Resulted in a $83,805 Expenditure Decrease o Recreation Division ■ Increase of 222 Temporary Employee Hours - $3,058 ■ Cost Offset by Revenue and Cost Reductions ■ Cost Recovery Targets ❖ 100% for Adult Programming ❖ 75% for Youth Programming o Parks Division ■ Increase Blackwood Farm Park Seasonal Budget by $4,500 ❖ Adds One Day (Thursday) of Public Access ■ Increase Little River Regional Park and Natural Area Revenue and Expense for 963 Seasonal Hours 12 ❖ Total Cost - $32,000 ❖ Contingent on Durham County 50% Cost Share Chair Dorosin asked if Durham County has this in its budget. David Stancil, DEAPR Director, said it is being considered, and if they do not approve it, then it will not occur. ■ Replacement Recurring Capital ❖ Replacement Mower- $12,500 ❖ Blower Attachment for Mower- $3,900 ❖ Zero Turn Radius Mower- $14,800 ❖ Replacement Gator for Soccer.com - $9,000 • Department of Environment, Agriculture, Parks and Recreation — page 122 o Soil & Water Conservation ■ Reduction of$33,000 in State Revenue ■ Increase County General Fund Contribution to Maintain 2.0 FTE o Community Centers ■ County Funds Increased by Two Percent (2%)— Equivalent to County Employee Wage Increase ❖ Results in $3,364 Increase in General Fund Support ■ Total General Fund Contributions to Community Centers ❖ Rogers Road Community Center Total $86,644 ❖ Cedar Grove Community Center Total $89,556 ❖ Efland Cheeks Community Center Total $87,599 Community Services Capital Investment Plan Projects • Community Centers - $100,000 (p. 71) o Efland-Cheeks Community Center o Needs and Use Assessment & Facility and Site Options ■ $1 million programmed for construction in FY2019-20 o Limitation on Existing Building Footprint due to Impervious Surface Constraints and Topography o Investigating Transfer of Impervious Surfaces from other County Owned Property David Stancil said DEAPR is in conversations with Durham County about Little River Park, which has been open for 15 years, with a static budget, despite increasing usage. He said he hoped Durham County will become more involved. Commissioner Jacobs asked if the completion of the historic properties book is still on track. David Stancil said yes, and this is part of the non-departmental budget. He said the Historic Preservation Commission is working on this. He said it is a heavy undertaking, but will be a remarkable document when finished in about a year or so. Commissioner Price referred to Fairview Park, and asked if there is a timeline for improvements there and if there has been any discussion regarding community center. David Stancil said he has not heard much about the need for a community center, other than second hand anecdotal accounts. He said the Fairview park monitors will be in place again this summer. He said the mitigation assessment of the former landfill is also being 13 completed, and met with the community recently to discuss some of the findings from that study. He said future use of this land is scheduled about 4-5 years out in the Capital Investment Plan (CIP). Chair Dorosin referred to the contributions to the community centers, and asked if there is a process by which this number is determined. He said the Rogers Road Community Center has an intense amount of programming, but receives the least amount of funds. David Stancil said the Rogers Road Community Center is more established, and has been successful at finding other funding sources for programming. Bonnie Hammersley said the community centers create and submit budgets to the County, and the Rogers Road Community Center has access to so many volunteers and resources due to its location. Bonnie Hammersley said last year there was a request for a mower for Blackwood Farm, and David Stancil will address this. David Stancil said staff looked at a number of options and at the end of the day, introducing livestock was cost prohibitive, so many fields were put back into hay and grass production. He said staff recently solicited bids from farmers to work this land, and a contract is in the works. Economic Development • Economic Development— page 144- Steve Brantley, Economic Development Director, and Laurie Paolicelli, Visitors' Bureau (VB) Director. o Total expenditure budget - $513,461 o Transfers Administrative Assistant III Position to Planning and Inspections - $69,135 ■ Serve as Development Services Concierge to Improve Central Permitting Customer Service ■ Schedule and Coordinate Development Services Team for New and Existing Businesses ❖ Economic Development ❖ Planning, Building, Erosion Control Inspections ❖ Environmental Health ❖ Fire Marshal ❖ Others as Needed Chapel Hill Orange County Visitors Bureau • Chapel Hill Orange County Visitors Bureau — page o Total expenditure budget - $1,689,036 — offset by occupancy tax o Budgeted Occupancy Tax Revenue Increase of 5% — ($64,633) o Advertising and Marketing Increase - $200,780 o Occupancy Tax Revenue History (chart) Commissioner Rich asked Laurie Paolicelli if the occupancy tax increase is for hotels and/or Airbnbs. Laurie Paolicelli said this is just the hotels, but Airbnb has an agreement with the County, where it remits taxes. She said this line item is starting to grow. Commissioner Rich said it may be good next year to separate these from each other. Laurie Paolicelli said that is a good idea, and she expects this amount to grow as Carrboro and Hillsborough have increasing numbers of whole house rentals on Airbnb. • Article 46 Sales Tax— page 62 14 o Total projected collections - $3,651,952 0 50% or$1,825,976 Allocated to Schools and Distributed by Average Daily Membership (ADM) ■ Chapel Hill-Carrboro City Schools - $1,108,367 for Technology and Facility Improvements ■ Orange County Schools - $717,609 for Technology 0 50% allocated to Economic Development- $1,825,976 - chart Article 46 Economic Development Sales Tax Distribution FY 2018-19 Recommended (pie chart Commissioner Rich said there is a large balance in the small business loan line item, and this should be spent down as people are questioning the amount in there. Steve Brantley said this balance fluctuates with repayments, and some businesses have recently repaid their full balances. He said the Town of Carrboro asked about a new business, seeking financial assistance from the County. He said the Carrboro loan program is a bit different from the County's program, and he does not think the programs can be combined; but there can be supplemental loans. Commissioner Rich said there is some chatter out there that more should be spent on the smaller, local companies. Steve Brantley said half of the small business loan grant funds go to Chapel Hill and Carrboro small businesses, and none of the grants can go to companies with revenues over a million dollars. He said about half of the funding goes to Hillsborough based companies, and the LaUNCh incubator funding is in Chapel Hill. Commissioner Price asked if the incentives recipients could be identified. Steve Brantley said that is primarily for Morinaga. Commissioner Price referred to page 63 - food farm products—and asked if there is a reason for the budget change with this item. Steve Brantley said the County received a grant from the NC Department of Agriculture to fund the NC Crop loan, which is a micro loan for Piedmont Food and Agricultural Processing Center (PFAP) tenants. He said the first loan from this was made to Seal the Seasons. He said these funds had a matching requirement, which is fulfilled by Weaver Street Market. Commissioner Jacobs said Asheville has regulations for Airbnb properties, and asked if Orange County has something similar. Laurie Paolicelli said no, and she said it is time to look into this item. She said Commissioner Rich is bringing this to the VB board. She said there is an unlevel playing field between hotels and Airbnbs, as the latter have no health and safety regulations. She said Asheville is seeking several regulations that are good to keep an eye on. Commissioner Jacobs said he sent an article to Laurie Paolicelli about Airbnbs in Manhattan and Brooklyn, which drove up the cost of housing in their neighborhoods. Laurie Paolicelli said it takes a lot of affordable housing off the market. Commissioner Jacobs said yes, this works counter to the County's other purposes. He said it may be wise to ask someone at UNC Business School to look into the effect on tax values by having Airbnbs in a particular neighborhood. Laurie Paolicelli said there are 385 active Airbnb dwellings in Orange County, with rates and demands ever increasing. She said the problem is not as big as it is in larger cities, but it does need to be closely monitored. Steve Brantley said he misspoke regarding adjustments of article 46 funds for agriculture. He said the County was successful in pursuing a golden leaf grant, which is funding new machinery for PFAP. He said it is this program that has a co-pay requirement, which the County has provided. 15 Commissioner Jacobs referred to the position of the development services concierge, which was described as a person at the desk on the second floor. He said it is his understanding that there is still insufficient representation for a businessperson who comes in and meets with Planning and Inspections. He said it is a chronic problem, and asked if this person will help to address this imbalance. Steve Brantley said this person will help facilitate a group of people and departments to get together an ombudsperson effort. He said this person will convene what already exists in the predevelopment meeting, but will now also include Economic Development, the Health Department, etc. Commissioner Jacobs said Environmental Health is another enforcement entity, and he said there are too many of these enforcement entities sitting down with people who do not know how to navigate government. He said he would like to see a County employee sitting next to these people to serve, if not as an advocate, at least as a translator. Steve Brantley said this position is intended to help facilitate the process. Craig Benedict said this person will be a liaison between departments, and a customer service advocate. Bonnie Hammersley said the position being discussed this evening was created in response to some of the issues that happened this past year when people do not know how to navigate the system. Commissioner Price asked Laurie Paolicelli if there is increased interest in coming to Orange County in the aftermath of HB2/bad publicity. Laurie Paolicelli said those issues do come up, and that is why the VB keeps a fund balance to respond very quickly to such instances. She said a lot of business has been won back, but it is hard to know the amount of business that has been lost. She said tourism levels are returning to normal. Chair Dorosin said he is interested about the Airbnb issue, and hearing more about its impact, but he has no interest in the County getting involved in enforcing HOA regulations in neighborhoods where Airbnb guests are disruptive to neighbors. He said those types of issues are for HOAs to resolve, not the County. Chair Dorosin referred to the notion that Carrboro and Hillsborough do not contribute to the Visitor's Bureau, and said residents of those areas say the occupancy taxes go pursuant to the statute. He asked if there is a funding issue that the County should be thinking about. Laurie Paolicelli said it is a tough question to answer. She said the County collects a 3% tax on all hotels in Orange County, the majority of which comes from Chapel Hill ($1.1 million). She Chapel Hill also opted to give the VB $250,000 annually. She said Carrboro and Hillsborough came to the occupancy tax party late, with Hillsborough collecting $75,000 annually, and Carrboro collects $150,000 annually. She said these towns have elected to save this occupancy tax stream to fund special events, put up wayfinding banners, etc. She said this is a sound use of these funds, and this is more of a policy question. Chair Dorosin clarified that Orange County gets the occupancy tax throughout the County, and thus the fees that are due to the County have been paid. Laurie Paolicelli said yes, and the towns have independent prerogative to levy their own 3% tax. Chair Dorosin said the towns have some part that they have the right to spend as they will. Laurie Paolicelli said that some people argue that because Chapel Hill is giving additional funds to the County, that the other towns should do the same. Chair Dorosin asked if Chapel Hill keeps its 3%. Laurie Paolicelli said Chapel Hill gives $250,000 of its own 3% to the County, on top of the 3% tax levied by the County. Chair Dorosin asked if the VB has items it is looking forward to in 2018-19. 16 Laurie Paolicelli said she is very grateful for Arts Commission Director, Katie Murray, and all the arts partnerships. She said there are wonderful opportunities within the arts. She said the VB has noticed that vacations used to be taken to indulge, but now vacations are being taken for good health: walking trails, healthy food, etc. She said VB marketing will be moving towards working with local farmers and other health promoting issues. Community Services Capital Investment Plan Projects • Economic Development Water& Sewer Infrastructure - $145,000 (p. 75) o Design and Permitting; Construction FY2019-20 - $1.3 million Orange Public Transportation • Orange Public Transportation — page 396 o Total expenditure budget - $1,748,132 ■ Expenditure Increase of$161,189 over FY2017-18 Budget ■ Revenue Increase of$702,473 over FY2017-18 Budget Chair Dorosin applauded the efforts to find so many creative sources of funding. He asked if there is anything exciting coming up in the next year. Theo Letman, Transportation Director, said the County is going through a long-range transportation planning with GoTriangle and consultants. He said flex routes — micro-transit— are being discussed, and they may engage in a pilot program this next year. He said the concept is the people subscriber to the service, much like Uber or Lyft, but from a public transit perspective. He said it is hoped that this will provide more ridership in the rural areas. He said the simme-seat project is still on going, and there is hope for additional bus shelters. Chair Dorosin asked if the micro-transit program would involve vans or cars. Theo Letman said it could be both, and smaller vans are being looked into. He said there are many ways to do this. Planning and Inspections • Planning and Inspections — page 412- 0 Total expenditure budget - $3,208,098 ■ Expenditure Increase of$73,237 ■ Revenue Increase of$149,370 Due to Activity and Fee Increases —Average of 10% o Planning Division ■ Reduction of$24,000 in Transportation Planning Funds (MPO) ❖ OCPT Will Draw Down ■ Contractual Services Expense Reduction of$34,280 ❖ Impact Fee Analysis o Erosion Control Division ■ Reduction of$15,000 in Temporary Personnel due to Creation of Permanent Position during FY2017-18 ■ Erosion Control Revenue Increase $60,000 ■ Reduction of in General Fund Expenditures in the Efland Sewer System Fund as the System is Transferred to the City of Mebane during FY2018-19 Annualized Savings - $144,885 Commissioner Price referred to the revenue from the inspection fees, and said there is discrepancy in the numbers. 17 Craig Benedict, Planning Director, said the difference is from additional activity in Hillsborough and rural areas. Commissioner Price said if the actual increase in the fee is to be on par with other counties, or to recover more money. Craig Benedict said to recoup indirect costs. Commissioner Jacobs said the payment-in-lieu study has taken a great deal of time, and asked if will be completed soon. Craig Benedict said hopefully a preliminary report will be available in the next 2 months. Commissioner Jacobs said Commissioner Marcoplos brought up a new bill in the legislature requiring a two-day inspection turn over, or being free to go elsewhere. He asked if staff plans to track this, and if it is an anticipated problem. Craig Benedict said this should not be a problem, and before one can ask for an inspector from the State, one must have asked for an inspector from the County. He said the County does about 90-95% of inspections within one day, and 100% are completed within 48 hours, which is the required timeframe. He said he has met with the Home Builders Association, which is happy with the services the County is providing. Commissioner Marcoplos said this is just a goofy bill. He said when one requests an inspection, and it does not occur within 48 hours, the odds favor the inspection occurring if one simply waits just a few more hours, as opposed to going to the state pool. Craig Benedict said his department takes inspections requests until 5:00 p.m., and still manages to conduct the inspection the next day. Craig Benedict said for the coming year, the Planning Department hopes to monitor new legislation; push ahead with the Greene Tract project; work with the Housing Department on affordable housing and zoning; and various transportation issues. Solid Waste • Solid Waste — page 449 o Total Expenditure Budget - $10,040,421 ■ Decrease of$3,090,221 ■ Created Replacement and Renewal Fund for Capital - $2.1 Million Transfer o Solid Waste Program Fee ■ Increase of$4 to $132 per parcel — ($243,000 Increase to $7.96 Million) ■ Second Year of 5 Year Planned Phase in to $148 o General Fund Subsidy Reduced by $1,396,247 to $500,000 ■ Goal of Achieving Enterprise Status o Solid Waste Revenue by Source (pie chart) o Operating Budget Changes ■ $19,000 Decrease in Advertising ❖ Transition to Digital Media o Indirect Cost Allocation Plan Increase of$154,269 ■ Driven by Risk Management Allocations o Contracted Services Decreases ■ $45,000 Smaller Construction Projects ■ $25,800 — Internalize Seeding Operations ■ $326,056 Decreased Urban Collection, Mattress Recycling Chair Dorosin asked if there could be clarification regarding decreased urban collection and mattress recycling. 18 Robert Williams, Solid Waste Director, said the urban collection will have a contract service decrease; the number of units allocated to a particular contract. He said this is not a decrease in services. o Revenue Changes ■ $10,000 Reduction in Mattress Revenue - No Longer Charging the Fee ■ $30,000 Recycling Material Revenue Decrease • $45,000 State Grants for Compactors and Mercury Recovery Commissioner Price referred to page 449, and asked if staff could explain the transfer to the R and R fund and to the equipment reserves. Travis Myren said that reflects the creation of the Replacement and Renewal (R and R) fund, which was created after Robert Williams had submitted his budget. Robert Williams said the capital costs are being separated out, leaving a $10 million in operating costs, and everything below in R and R is for capital and equipment purchasing. Robert Williams said the highlights for the upcoming year are: an interlocal agreement; a long-term solid waste plan; first Fridays bringing all the various crews together. o Expectations for 18-19 ■ Interlocal agreement ■ SW long term plan ■ First Fridays with staff and celebrate all of their crews Sportsplex • Sportsplex— page 459 Total Expenditure Budget $3,846,761 Total Revenue Budget $3,884,741 Net County Costs ($37,710) o Includes Debt Service - $687,289 o Includes Expected Revenue and Expenses for Fieldhouse - $227,700 o Net Savings of$37,710 Transferred to Replacement and Renewal Fund o Fee Schedule Included in Fee Table ■ Current Fee Discounts Total $605,000 Chair Dorosin asked if there is a timeline for the fieldhouse. John Stock, Sportsplex Director, said late summer due to the weather conditions. John Stock said profits are currently running 40% ahead of last year ($170,000 increase), which is likely a record. He said this increase is coming from learn to play programs (swimming, ice skating, etc.), which is building the clientele for the future. He said a large number of the fitness members are seniors, which is so beneficial for overall health. He said the Sportsplex is a gathering place. Non-Departmental — page 398 o Total expenditure budget - $2,339,465 o No significant budget changes (the decrease in subsidy to Solid Waste) Detention Center Review • Current Detention Center- picture • Current Detention Center o Rated Capacity of 128 Inmates; Significant Repair Needs 19 o Pretrial, State Sentenced, Federal Housing ■ Average Daily Population of Approximately 40 Federal Inmates ■ Federal Reimbursement - $93 per day ■ 2016 Daily Cost - $111 per day Commissioner Marcoplos asked if there is any State reimbursement. Travis Myren said no. Chair Dorosin said asked if the County ever goes over the 128-person limit, or is the 129th inmate rejected and housed at another facility. Jamie Sykes said the capacity does go over 128. Chair Dorosin asked if there is a maximum number that the capacity is not allowed to exceed. Jamie Sykes said typically other jails in the state are not used, and are creative in working with the court and other stakeholders to get the numbers down when necessary. He said the facility is comfortable at 134 inmates, but reach out to get numbers down when capacity approaches 155 or 160. • New Detention Center in Capital Investment Plan o Capacity of 144 Inmates o Infrastructure (Core) to Support up to 250 Bed Capacity o Total Project Costs - $20 Million o Marginal Cost of Construction (8 Unit) - $200,000 • First Element of the Northern County Campus Project - site diagram • Jail Bed Projections— Prior Studies — slide 58 9:52:03 PM 0 2014 Solutions for Local Government Study ■ Utilized Data Through 2013 ■ Pretrial and State Projection— 117 Inmates by 2033 ■ Jail Management Factor 17.6% - 138 Bed Capacity 0 2015 Ware Bonsall Architecture Peer Review ■ Review of 2014 Analysis Verified Results ■ Extended Projections to 2053 ■ Pretrial and State Projection— 138.42 Inmates by 2053 ■ Jail Management Factor 17.6% - 168 Bed Capacity ■ Recognized Trends of Lower Arrests and Incarceration ■ More Specialized Units; Less General Population ■ Flexible Design and Construction • Jail Bed Projections— Recent Study o 2018 Moseley Architect Analysis ■ Utilized Updated Data through 2017 ■ Utilized Highest Overall Jail Admission Rate and Highest Average Length of Stay Over the Past Five Years ■ Pretrial and State Projection— 121.88 Inmates by 2040 ■ Inmate Classification Factor of 20% - 146.25 Bed Capacity ■ Added Concept of Peaking to Bed Capacity ❖ 2017 ADP 82.62 ❖ 2017 Peak 134.23 20 Chair Dorosin asked if the peak numbers include federal inmates, and if the high numbers previously referred to be Jamie Sykes (155-160 capacity) also include the federal inmates. Jamie Sykes said the daily numbers include federal inmates, but the peak numbers list above do not. • Jail Bed Projections o Orange County Staff Analysis ■ Annual Admissions X Average Length of Stay = Jail Bed Days ■ Jail Bed Days / 365 = Average Daily Population ■ Assumptions embedded in projections ❖ Population Growth ❖ Admissions at Recent Rates (5 Years) ❖ Average Length of Stay at Recent Rates (5 Years) ❖ Classification and Management Factor— 20% • Population Projections —through 2037- graph- slide 61 • Admissions History- total county arrests and jail admissions • Average Length of Stay (ALOS) History • Average Daily Population (ADP) History-about 82-83 inmates Public Safety • Projected Jail Bed Needs — Five Models - charts o Linear Model o Ratio of ADP to Population o High Admission Rate o Average Admission Rate high ALOS o Average Admission Rate Average ALOS Detention Center Review • Forecast Models- graph-Average Daily Capacity Five Forecast Models -121 to 142 beds Public Safety • Status of Diversion Facility o Meeting of Stakeholders on May 91h ■ Sheriff's Office, Municipal Law Enforcement ■ Courts, District Attorney, Public Defender ■ UNC Hospital ER, Community Treatment Providers, Emergency Medical Services ■ Board of County Commissioners o Need to Define Eligibility Criteria and Quantify Need ■ Criminal Justice Resource Department to Define Potential Participants o Freedom House Coordination ■ Unused Capacity for Facility Based Crisis ■ Process Improvement for Law Enforcement Admissions o Postpone Consideration of Diversion Facility Jamie Sykes said the Sheriff had to be out of town, and could not be here this evening, but all staff in the Sheriff's department appreciates the work that had been put into this item. 21 Chair Dorosin clarified that the goal for this evening is to settle on a number of inmates to determine to the size of the facility, allowing the design phase to proceed. Chair Dorosin referred to last slide, and asked if, at this point, no matter what number is decided upon, the 5 spaces for the diversion unit are not part of the consideration. Travis Myren said for the initial build this topic would be off the table, but could be considered in the future. Bonnie Hammersley said the reason staff is not recommending this is because there is capacity within the system right now, and the Sheriff's department agreed. Chair Dorosin asked if it is the current plan for the Sheriff's offices, located in the courthouse, will remain there. Travis Myren said yes. Chair Dorosin said the initial report was for 144 inmates and clarified that, if this number is reduced, it must be done by factors of 8. Travis Myren said yes, in order to get both a practical construction scope, as well as a meaningful reduction in the budget. Commissioner Burroughs said it is clear that 2037 is less than 20 years away, and the current jail is over 100 hundred years old. She said this building will have to last a long time, and there will be a need. She said she is comfortable staying at 144 inmates. Commissioner Marcoplos referred to the flexible capacity, and asked if there is a known capacity that can be absorbed, beyond the bed count, if need be. Jamie Sykes said if capacity is 144, this could be stretched to 165 or 170 on worst-case days. Commissioner Marcoplos asked if Jamie Sykes had an opinion about a 136-bed facility. Jamie Sykes said the data reflects that 136-bed may be an option, but there is currently no ability for the classifications. He said a new facility would allow better adherence to classification standards. Commissioner Marcoplos said an additional 16 could be absorbed, and asked if it is known how often this may happen. Jamie Sykes said the current detention center was at 160 last week, including federal inmates, which requires all involved to think creatively about how to bring the numbers down. Commissioner Marcoplos asked if the inmate total has been 160 before. Jamie Sykes said yes, and he has seen it as high as 192 about 12-15 years ago. A Deputy said he remembers the number being as high as 210, but that was prior to measures being put in place to bring numbers down. Jamie Sykes said he also remembers the total being 18. Commissioner Rich asked if clarification could be given about the classifications: how many cells would be for men and women, etc. Jamie Sykes said there are many classifications, which will be discussed more during the design phase. He said there may be juvenile detainees, who must be kept separate; Prison Rape Elimination Act (PREA), with which the County cannot currently comply; violent offenders; pretrial detainees; higher risk inmates, etc. He said how this plays out in the design phase will fall under certain state and federal guidelines. Commissioner Rich asked if the classifications could interfere with how many inmates can be housed, due to having too many inmates of one particular classification. Jamie Sykes said if it is not fully considered during the design phase, or the flexibility of the building itself prevents staff from being able to do accommodate classifications, then yes, it could be a problem. He said there are many options from a design standpoint that should be able to prevent this being a problem. Commissioner Burroughs clarified that 136 inmates would save 8 beds and $200,000. Chair Dorosin said he would be interested in an amount smaller than the 136-inmate capacity, and these studies do not take into account other factors such as diversionary 22 programming, raising the minimum age, thus removing 16 and 17 year old from the adult system, as well as other changes. He said he would like to go as low as 120 beds, and this is an opportunity to reflect the policy efforts, that have been made, in the construction of this facility. Commissioner Rich said it will be more costly to build on later, and she is comfortable with 136 and 144 beds. Chair Dorosin said there are policy considerations, and this Board and this community are interested in looking at other alternatives to incarceration. He said the fiscal side is one thing, but the extra beds are a disincentive to all the work being done by stakeholders in the field of restorative justice, and are an incentive to take on more federal prisoners. He said this prison could reflect this community's commitment to alternative practices for the next 100 years. Commissioner Marcoplos said it would be a big mistake to put money in a facility and run out of space before the building is very old. He said in terms of reflecting the Board and local values, how the County deals with people that run afoul of the law should be rooted in the County's belief system and not the availability of cells. He said keeping people out of jail should not be motivated by a lack of space, but rather because the County believes in a system that rehabilitates and steers people back into productive life. Chair Dorosin said keeping the jail is not a backhanded way to keep people out of jail, but rather is a reflection of the local values. Commissioner Marcoplos said extending the life of the building is the most financially responsible thing to do, and continue to use the community's authentic philosophy to keep people out of it. But at least the building would last. He said he is leaning toward the 144 capacities, erring on the side of more capacity now while it is cost effective to do so. He said he does not see this number being at all incompatible with local values. Commissioner Price said she is more in line with Chair Dorosin's thinking, and would prefer to get treatment for people rather than lock them up. She said she prefers a capacity of 136 or 128. Commissioner Jacobs said he is thinking about Southern Human Services Center, which opened 20 years ago, and the Board at that time chose not to include a dental clinic in order to save money. He said the current Board is now planning to add a dental clinic, which will cost more now than it would have then. He said he understands Chair Dorosin's point, and as such, he is not in favor of 144 beds, but more inclined towards 128 or 136. He said he does not have really strong feelings, and would err on the side of frugality. He said he would like to recognize the County's efforts towards permanently reducing the levels of incarceration, and whatever size building is made the courts will adjudicate accordingly. Commissioner Rich said she does not think that building the larger facility now is ignoring the values of keeping people out of jail. She said the dental clinic is a perfect example, and she is comfortable with 136 or 144 beds, but not any lower. Commissioner Jacobs said the jail will be expandable by pods, and the Board can send a message to the community about its values by erring on the side of building lower than the projected jail construction numbers. Chair Dorosin said he is not convinced that it is more fiscally responsible to buy more than is needed. He gave an example of solid waste, noting that buying a landfill that is larger than necessary sends a counter message towards recycling efforts, etc. He said it is not unreasonable to connect the policy to the construction decisions. Commissioner Price said the money being saved could be put towards treatment and diversionary programming. Chair Dorosin asked if staff is expecting the BOCC to make a decision tonight. Bonnie Hammersley said the Board does not need to vote, but each Commissioner can send her an amendment for the number they chose, and the Board will vote on June 12t". She said the Board can vote this evening, if it so chooses. 23 The Commissioners reviewed the capacity with which they are comfortable: Commissioner Burroughs: 136 Commissioner Marcoplos: 136 min Commissioner Rich: 136 min Commissioner Price: 128 max Commissioner Jacobs: 128 Chair Dorosin: 128 Commissioner Marcoplos said if the Board voted for 84 beds, would it really affect the County's approach to diversionary programming. Chair Dorosin said it is possible, but 120 is likely the lowest possible number given the projections that are before the Board currently. He said the County should have a goal of never filling the detention center. He said the overall average daily population has been in the 80s for several years. Commissioner Marcoplos said the County can always have a goal, but no one really knows what the general population will be in 2060. Chair Dorosin said 144 and 136 beds is an overbuild based on the projections before the Board tonight. Bonnie Hammersley said the larger build does not take the diversionary policies into account, but when considering jails a Sheriff is responsible for the custody of the inmates, but a Sheriff is also on the back end of the system. She said what happens at the Board level affects what happens at the Sheriff level. She said all stakeholders are working together, and what happens in the court system is the main driver behind how full a jail will be. Chair Dorosin said it needs to be big enough to avoid frequent situations of overcrowding. Commissioner Price said the criminal justice system is a criminal injustice system, and people are incarcerated more frequently and with greater longevity than is necessary. She said Orange County can be on the forefront of changing these trends. Commissioner Jacobs said the difference between 128 and 136 is only one pod, and asked if staff start planning with both of these numbers in mind. Jeff Thompson said staff can treat the pod as an alternate in the schematic design. He said there will be a level of fixed costs no matter what size is agreed upon. Commissioner Jacobs said it may be wise to discuss this at the start of a work session, rather than the end, and make sure all 7 Commissioners are present. He said he would like to hear a recommendation from the Manager and the Sheriff. Bonnie Hammersley said that is a reasonable approach, and staff will come back with the concept design before it goes into schematic design. Chair Dorosin asked if this approach would slow anything down. Jeff Thompson said no. "Closed Session: deferred until June 12th "To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee" NCGS § 143-318.11(a) (6). ADJOURNMENT The meeting adjourned at 10:45 p.m. VOTE: UNANIMOUS 24 Mark Dorosin, Chair Donna Baker Clerk to the Board