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Agenda 11-04-2021; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 4, 2021 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: September 23, 2021 Virtual Joint Meeting with Schools FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 MINUTES 2 JOINT MEETING WITH 3 ORANGE COUNTY BOARD OF EDUCATION 4 AND CHAPEL HILL-CARRBORO CITY SCHOOLS 5 September 23, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a virtual joint meeting with the Orange 9 County Board of Education and Chapel-Hill Carrboro Board of Education on Thursday, 10 September 23, 2021 at 7:00 p.m. 11 12 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 13 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Earl McKee (arrived at 7:34 14 p.m.), and Anna Richards 15 COUNTY COMMISSIONERS ABSENT: NONE 16 COUNTY ATTORNEYS PRESENT: John Roberts 17 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 18 Travis Myren, and Clerk to the Board Laura Jensen (All other staff members will be identified 19 appropriately below) 20 ORANGE COUNTY BOARD OF EDUCATION PRESENT: Chair Hillary MacKenzie, Vice Chair 21 Brenda Stephens, and Board Members Will Atherton, Carrie Doyle, Bonnie Hauser, Jennifer 22 Moore, and Sarah Smylie 23 ORANGE COUNTY BOARD OF EDUCATION ABSENT: 24 ORANGE COUNTY SCHOOLS (OCS) STAFF PRESENT: Superintendent Dr. Monique Felder, 25 Deputy Superintendent Patrick Abele, Chief Equity Officer Dr. Dena Keeling, Chief Finance 26 Officer Rhonda Rath, Student Support Director Sherita Cobb, Chief of Human Capital Joyce 27 Hatcher, Chief of Schools and Achievement Dr. Meghan Doyle, 28 CHAPEL HILL-CARRBORO BOARD OF EDUCATION PRESENT: Chair Jillian La Serna, Vice 29 Chair Deon Temne, and Board Members Joal Broun, Rani Dasi, Lisa Kaylie, Ashton Powell, and 30 Mary Ann Wolf 31 CHAPEL HILL-CARRBORO BOARD OF EDUCATION ABSENT: 32 CHAPEL HILL-CARRBORO SCHOOLS (CHCCS) STAFF PRESENT: Superintendent Dr. Nyah 33 Hamlett, Student Services Senior Executive Director Charlos Banks, Chief Finance Officer 34 Jonathon Scott, and Facilities Management Executive Director Eric Allen, Chief Human 35 Resources Officer Erika Newkirk, Interim Chief Operations Officer Andre Stewart, Chief 36 Academic Officer Alisa Zapata, and Andy Jenks 37 38 Chair Price called the Board of County Commissioners meeting to order at 7:01 p.m. 39 40 Due to current public health concerns, the Board of Commissioners conducted a virtual 41 joint meeting with the Orange County Board of Education and Chapel Hill-Carrboro Board of 42 Education on September 23, 2021 utilizing Zoom. Members of the Board of Commissioners will 43 be participating in the meeting remotely. As in prior meetings, members of the public are able to 44 view and listen to the meeting via live streaming video at orangecountync.gov/967/Meeting- 45 Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). 46 47 A roll call of the County Commissioners was called; all members were present except for 48 Commissioner McKee. 49 2 1 Hillary MacKenzie, Chair of the Orange County Board of Education, greeted everyone 2 and introduced the staff from the Orange County Schools (OCS) system and members of the 3 Orange County Board of Education. 4 Jillian La Serna, Chair of the Chapel Hill Carrboro Board of Education, greeted everyone 5 and introduced staff from the Chapel Hill Carrboro Schools (CHCCS) system and members of 6 the Chapel Hill Carrboro Board of Education. 7 Chair Price greeted everyone, and introduced members of the Board of County 8 Commissioners and County staff. 9 10 1. COVID-19 Update and Status of Health/Safety Protocols 11 12 a. CHCCS — Superintendent, Dr. Nyah Hamlett and Chief of School Support and 13 Wellness, Dr. Charlos Banks 14 15 Dr. Nyah Hamlett made the following presentation: 16 17 Slide #1 MeetingF- Joint Hill-CarrboroChapel City Schools Orange County Schools Board of Education Orange County Board of County Commissioners September 23,2021 J 18 19 20 Slide #2 Health :n. Safety Protocols OPENWG OF SCHOOLS .. . .EDUCATE ACTIONABLESTEPS 4e * Masks are requIred for all students aW staff,regardless cvF vaccination status a Vabcclmate-+Mask or Test week IV+ Mask 21 22 3 1 Slide #3 Health and Safety Protocols 9 TO date,CHCC5 has partnered with OCH D and community vaccinators to offer 21 require all staff to be vaccinated by 4P CHCC5 Board of Education voted to GovWr 31,2021, e As cvf 5eptemb2F 2A,2021,1429(M%)out Aeewding OF 2,012 Staff COMPIEted the vacCirbation attmte y.to beIng fully Yxchated. x rhe i 2 3 4 Slide #4 ProtocolsHealth and Safety CU111D-19 PILOT TESTING pROGRA141 RIA�iNC�STICr�Np SCREENING FOft STUbENTS ANb STAFF HIRE 2��OVId RELATEb SUFPCrRT Fr�SITICahIS 5 6 7 Commissioner Hamilton asked if the school system has a standard protocol when there 8 is a cluster of COVID-19 cases in the schools. 9 Dr. Nyah Hamlett said there has only been one cluster (5 positive cases in one class) 10 thus far, but the district has had to shut down three classrooms, due to close contacts with 11 COVID-19. 12 Commissioner Fowler asked if the school system is problem solving with the ABC 13 Science Collaborative to determine how the cluster happened. 14 Dr. Nyah Hamlett said they have worked with the ABC Collaborative and the Health 15 Department in these cases. She said students are allowed to remain in school as long as mask 16 compliance is enforced. She said if there is a positive case in the classroom, but students have 17 been wearing their masks, students do not have to be sent home unless they are symptomatic. 18 Commissioner Fowler asked if all students are eating outside. 19 Dr. Nyah Hamlett said yes, all students eat outside unless there is inclement weather. 20 Chair Price asked if there is a plan for the 26 support positions in the future, as they are 21 grant funded. She also asked if individuals are interested in a time limited position. 4 1 Dr. Nyah Hamlett said they have received interest from retired nurses, and are exploring 2 various resources to fund the positions after the grant ends. She said much will depend on the 3 conditions with Covid and the presenting needs. 4 5 b. OCS — Superintendent, Dr. Monique Felder and Deputy Superintendent, 6 Operations Patrick Abele 7 8 Dr. Monique Felder made the following presentation: 9 10 Slide #1 BOCC . Board of Education Virtual r� r Joint Meeting aSeptember 23,2021 Dr.Monique Felder,Superintendent Orange County Schools 11 12 13 Dr. Felder Monique said the school system is working with the ABC Science 14 Collaborative and the Health Department to keep all children safe. She resumed the 15 PowerPoint presentation: 16 Commissioner McKee arrived at 7:34 p.m. 17 18 Slide #2 • i ' Health : Safety Updates • Vaccination • Meals Condition of Employment o Outdoors unless inclement weather • Universal Masking . Transportation o Indoors & Outdoors Call Center • Covid Testing More carriders Surveillance • Staffing Pool c, Contact tracers, o Athletes floating nurse o Deployment of Central Services 19 20 5 1 Dr. Monique Felder reviewed the various safety measures in place for preventing the 2 transmission of COVID-19 in the schools, as noted on the presentation. She said there are 3 more car riders, and OCS has implemented new systems to manage the flow of traffic. She 4 said the district is encouraging more bus riders. She said Central Services staff are assisting 5 with managing the protocols for keeping children safe, as the workload is immense, especially 6 for the school nurses and teachers. 7 Commissioner McKee asked if OCS schools have one nurse per school, or if nurses are 8 shared between schools. 9 Dr. Monique Felder said currently there is one nurse out on leave and one vacancy. She 10 said in order to cover those positions, there are nurses who serve more than one school. 11 Commissioner McKee asked if OCS has been successful at recruiting more nurses. 12 Dr. Monique Felder said there is a nursing shortage, and OCS is working with a 13 recruitment agency and are offering bonuses. 14 Commissioner McKee asked if bonuses are creating salary compression, or if it creates 15 a problem between nurses who have been employed and nurses who are new. He said he 16 wants to treat everyone fairly. He said this may be a problem at both school systems. He said 17 it is important to have one nurse per school. 18 Patrick Abele said when nurses are first hired, they typically do not have the school 19 nurse certification, and thus do not earn as much. He said this is a barrier to recruitment, and 20 the signing bonus helps increase the initial salary while the nurse works on the certification. He 21 said veteran nurses already have the certification and earn a higher salary. 22 Dr. Monique Felder said the number one concern of the school nurses themselves is the 23 strain of the workload. She said OCS is focused on relieving this workload. 24 Commissioner McKee asked if contact tracing requires a nursing degree, and said his 25 main concern is having enough nurses for each school to have one. 26 Commissioner Richards asked if the school system is following the science for athletics. 27 Dr. Monique Felder said in a place of high transmission, the Strong Schools Toolkit 28 advises pausing sports. She said OCS is not doing so, but does require students to be 29 vaccinated or get tested weekly. She said OCS also requires spectators to be masked and for 30 everyone to remain socially distanced. 31 Patrick Abele said OCS evaluated athletics based on risk using the Strong Schools 32 Toolkit. He said in the following weeks, OCS will evaluate sports based on the transmission 33 rates and case counts in the last 2-4 few weeks. He said this will prevent all sports from being 34 treated the same way. He said positive cases on teams may not be related to each other and 35 looking at each sport individually will prevent athletes from being penalized unneccesarily. 36 Commissioner Hamilton asked how the school system is managing clusters. 37 Dr. Monique Felder said OCS has had 1 cluster, and have had to quarantine 38 approximately 500 students, with 2-5% were positive. She said with the new quarantine rules, 39 they likely will not have to quarantine as many students, if students are wearing masks properly. 40 41 2. Capital Needs Task Force 42 43 a. Orange County Manager, Bonnie Hammersley 44 45 Chair Price discussed the history for the idea of creating a capital needs task force. 46 Bonnie Hammersley presented the following information for review by the elected boards. 47 She asked if all boards would formally approve its appointed representatives. 48 6 Task Force Members: CHCCS Chapel Hill Carrboro City Schools Board of Education Chair or Vice-Chair Chapel Hill Carrboro City Schools Board of Education member Chapel Hill Carrboro City Schools Superintendent or Designee Chapel Hill Carrboro City Schools Finance Director or Designee Chapel Hill Carrboro City Schools Facilities Director or Designee ©CS Orange County Schools Board of Education Chair or Vice-Chair Orange County Schools Board of Education member Orange County Schools Superintendent or Designee Orange County Schools Finance Director or Designee Orange County Schools Facilities Director or Designee aocC Orange County Board of Commissioners Chair or Vice-Chair Orange County Board Commissioner Orange County Manager or Designee Orange County Chief Financial Officer or Designee Orange County Asset Management Director or Designee 1 2 Commissioner Richards clarified that each entity would have 5 representatives. She 3 asked if there is a time frame for the task force. 4 Bonnie Hammersley said she was hoping to begin in November and this would be a 5 long-term board. 6 Commissioner Richards asked if there will be recommendations by the time budget 7 season starts. 8 Bonnie Hammersley said the capital needs budget work begins in November, so this 9 may have some impact on that, but she sees this as a long-range group. 10 Chair Price suggested calling it a "working group." 11 Commissioner Fowler said there is a budget process that includes capital improvement 12 plans, but none of these include long-term needs for things such as increasing capacity. She 13 said these types of needs should be addressed. 14 Will Atherton agreed, and there is no current mechanism in place to address these real 15 needs. He said that both systems have aging buildings that need to be addressed, and it will 16 take time. 17 Commissioner Hamilton said those in the working group will have to spend time 18 determining what to look at specifically. She said this will be a long term process involving 19 many aspects. 20 Commissioner Bedford said having a bond every 10 years is not a plan. She said 21 Orange County cannot have the best of everything, and safety and pre-k have to be considered. 7 1 She said the current $30 million is to fix flooding and HVAC needs to tide the schools over while 2 a plan is developed. 3 Commissioner McKee said the group would force a prioritization of projects, which will 4 help prepare for a future bond. 5 Chair Price echoed the other Commissioners' comments, and said the group will need to 6 think strategically. She said the group could collect data that is not currently being collected 7 and use that information to plan. 8 Commissioner McKee asked if each school system could identify how much funding of 9 the previous bond is remaining. 10 Rhonda Rath said Orange County Schools has $12-15 million of total bond funds 11 remaining. 12 Patrick Abele said the majority of capital projects are in mechanical upgrades. He said 13 the facilities studies did not consider the electrical costs in order to complete the mechanical 14 updates. He said two more schools, within 6, will move into design phase. He said while 15 classrooms are shut down for significant work, the entire classroom is reviewed for upgrades 16 such as lighting, painting, flooring, etc. He said an updated comprehensive facilities study is 17 probably warranted again. 18 Jonathan Scott said the bond was completely liquidated for CHCCS. 19 Commissioner McKee said he is concerned that contractors were not able to address 20 the mechanical issues in OCS. 21 Patrick Abele said there is a national shortage for many supplies, and it took time to 22 secure the electrical upgrades in order to install the mechanical equipment. He said OCS is 23 working to schedule contractors. 24 25 3. Mental Health Needs for Students and Staff 26 a. CHCCS — Chief of School Support and Wellness, Dr. Charlos Banks 27 28 Dr. Charlos Banks made the following presentation: 29 30 Slide #1 MENTAL HEALTH AND SOCIAL AND EMOTIONAL LEARNING f PD1 31 32 33 34 8 1 Slide #2 Mentalt and Social and Emotional Learning ;YCOWITH 1-11-1 2`41 2020,762 oveirail re4xmmj fpGrk-.Pted an a 2021 6-914 JrL'5J3Dft-&L S) 2 3 4 Slide #3 §rant-Managmant;Elmonlary Schools %Favorable Responsm Now often did YOU remain calm eaefi How often do'ymmgot wrtMensomeonewas hothefingyou of — work donerlghtaway saymgbad things? — Instead of wahkig undl .��►• ..��.+ the last minute? ar..x.�ffi«�w •�n�wwwrww ww n�s.�s�w�.r,. �w�w�rw,. �w�w. te�.ey �}w.,.�rc. •r..�««..es �.�..,r..�ra ♦r.,...rn tre.�,n�+�.+w,.n t•.�.:n ate,.ca tw.,,+ea *s...� 5 6 7 Slide#4 m fswerablc r9eroruea Hone a tea did you remain calm even when sOlneom was bothering YOU QT How often do you get saying bad things? work donk-rightaw3V instead of waiting until `t the lastmInute? 8 9 Slide #5 How often did Mu remairb calm ewn How often do you get work done saVIng bad things? the last mirmte? •- • . omental health ani. �cial and Ern�tianal Learning 7 Slide #7 I I K I IJG A-�BAL t E not STEJGSNA S6J�Rt1SA SEFkVIS C1u.aFitlky {h9a��h IUTO-igrrGl 7iY7!f Total Ca�Fta[ks m parairtsls#udanb�smalL hea¢aut,phare, 131,4t7d3 Al Reterrtafs IsrlKd a d eammunliy� E,X85 Cr�s{Safety Ik�ports 7P�4 Staff Cr2iFs�ftakions F,413 Aaademlt,+5E4fC�treer-Guldsaxe L�saana �.�� Co-located hAerFtal Heaft�F 9Gefe#rals 185 Mental Healthi and +cal Em�ti�nal Learning else cem fFbel ar da Fhe w¢erk forte — Owre,"#+m..nyou 5 GMF,lfl4Uld pr to do ik alum.. Endlatig the 5il�ance 1 Slide •: Mia:#aX Ilealt�J a�,d ��i aid � Irmo�or►ai Le�rnin� Stret,gtherring &�iuildingl R�Siii�rlipy: SESSIOh15 �n�si r•wrb, Sum Wr Schods • Building FTesiliency=A Strategy for Learning bass flecovery • Healing[he Wounds of Racism&FLacial Trauma • rraum�a Infarmen Rrattie�cs to Guide+aur RetLi rn to st:haal • straggles far Rea+rering and Re,engaging students r°,�.;„;�• After Pandemic Shutdowrn • Strengthening Trauma Informed practices • Panel.:National dssociation Mental Illness(NAMIM 'In our r�wn+�olc-e' >td' 4 Slide #9 Mental Health and �a�ial and. ��nc�tonal Learn ��ig tJ€frEN€rii6ELAS5EM@LY NCSTRTE BQA.Rt7AF P1J6LICSctlia€kLUNIT'S €6I14=A.T1d5N 9une of 262fP,Sessian Lawn N�oMember of 262f1,the N Eaehl�-1�p4iblir:•-h�3c,l rinit IPSIII. 30-7 was approved by the ate Board of EducaIrMINT, hal I adopt and implement a plan urth Carallna General dapted sHTL-Ct035chac�: rpmmatings[uden[menta! semrbly, Mental Health Qalthan�l•s�ll-beingan�f#�r at aligns with f s�sinsJan�i in,prcrvinguparn[he ails campliar� ectivenesst+f sr�pp�rtsfor[he uirements- n9alandsocial-emrrtiflnal hea nd subs[anre r,se needs ryf its ��dentsandstaffbyJuly 1,2rJ21. Slide #10 lUiental Health and ��cal and Em�tio-nal Learning �equr�dPlan�ompon�ats -a Assessment of Mental HeaIt17(MHM and Saelal asci Emotlanal o�aaning�sEt} � Prevention Strength and Needs �i'r` Description of exis[ing Mental Efealth and SEL Iriltlatl4rs • Preparatlan 6esr never tralning requirements Plan alignment witYu existing atarlemkc abjectives �' - Mental Health and SEL program evaluation and pallryfPracti€e re�Aety �= Student reentry,case management and safety planning 11 I Slide #11 Mental Health and Social and Emotional Learning IFJ PUKE 11�PR[iGRE55 oPPO RrU hJ111 CS Health Seryw-es,ftelefral Prcoess Centered Classroom SEL In our InstructPomal Task force Health Expand mental health rfaaftf4gs-Youth Mental Health 6 Hour ftequlred Mental support staff wfoss First Add,Cmniiufhq&sllle.acV TraInIng for All Staff elenientary and mokk Model 5chook 2 3 4 Commissioner Fowler thanked Dr. Charlos Banks for the presentation. She asked if 5 there is an update on the wellbeing of the students and faculty, and anything more that could be 6 done that Chapel Hill Carrboro City Schools have not already done. 7 Dr. Charlos Banks said schools have been in session for just one month, but it feels like 8 6. She said the responsibilities of educating and safety are a huge burden to all. She said one 9 thing that could help are more mental health resources in middle and elementary schools. 10 Commissioner Fowler said families are having a hard time finding mental health 11 providers. She asked if the schools are able to get families into providers quickly. 12 Dr. Charlos Banks said the intake process is through the school social workers and they 13 are immediately assigned mental health providers through the various agencies. She said 14 many agencies have had staffing shortages, but the process is very streamlined for families in 15 the schools. 16 Rani Dasi asked if there are specific mental health supports the County has that the 17 school systems could use. 18 Travis Myren said the LME MCO is responsible for providing mental health services 19 countywide. He said there is an increased demand for other types of services, such as financial 20 assistance, and these resources are available to anyone. He said the County has invested 21 American Rescue Plan Act (ARPA) funds and reallocated other County funds to these areas. 22 Rani Dasi said it would be helpful to increase awareness of these resources. 23 Travis Myren said it is important to have a clear communication plan. 24 25 b. OCS — Director of Student Support Services, Sherita Cobb 26 27 Sherita Cobb made the following PowerPoint presentation: 28 29 30 31 32 33 34 35 36 Slide #1 12 NeedsMental Health of •- • North Carolina General Statute 115C-81.25 and .60 o North Carolina Schools are required to teach character education, and are also required to provide age-appropriate instruction on mental and emotional health as part of the Healthful Living curriculum. 1 2 3 Slide #2 Mental Health !. 2021-2022 • 42 Social and emotional referrals o 52.4%(22 students)-Suicide Assessments ■ 40.9%Minimal ■ 36.4%Mild ■ 22.7%Moderate to High Risk 42.9%(18 students)-DSS/CPS referrals • 20 School-Based Mental Health Referrals 0 19%already receiving school based mental health support (continued support) 0 16.7%said yes to[new]school-based mental health support 4 o 11.9%already receiving outside mental health support 5 6 Sherita Cobb said at least 3 more referrals have been made since the above slide was 7 created. She resumed the PowerPoint presentation: 8 9 Slide #3 Social and EmotionalLearning DEFINITION:The process through which all young people and adults acquire and apply the knowledge,skills,and attitudes to develop healthy identities, manage emotions and achieve personal and collective goals,feel and show empathy for others,establish and maintain supportive relationships,and make responsible and caring decisions. • SEL focuses on creating and sustaining primary(school-wide),secondary (classroom),and tertiary(individual)systems of support that improve children's personal health,mental health,learning,and family lives. • Social and emotional competence is essential to children's well-being 10 and success in school and life. 11 Slide #4 13 Social • Emotional Learning World Economic Top 10 skills mW u �I LY of 2025 ,� a Forum �. TOP 10 SKILLS FOR 2425 r.r.,.,vwr,,...mwew,a.w rare,i 2 3 Slide#5 Research Supporting Social and Emotional Learning According to the World Economic Forum: ��'• . 1,f.,.. • The number of hours devoted to basic cognitive skllls In the US was 53 billion in 2016,wlth 14%fewer needed In 2030,and tw t«s _Er xr4n Western Europe's 62 billion hours would be ..�... cut by 17%_ a •71 • Dramatic Increases predicted in demand for rr more employee hours over other three skins sets,which are: A r ■to Higher cognitive:advanced Ilveracy and wrning.guanlliative and staustical skllls, critical Clifnking and complex Infonnalion •B •9 pros IMg. Social and*motional.w s*-calllyd"soh parr .11ithese Include advanced i 11 ■?a communlcauca and nagotlauon.empathy. the ability to learn continuously.to manage oth*rs and to be adaptabi*. .*,d,a •?a •5n TednolagknL this embraces everything from =lc to advancad Rsea skills.data analyses. engineering and rerch. .rtn,.,r.,+....-..++,+w..ww=►w..w..r.+.«.ww+++�....+..b......, 4 _ .._..._.,.__..._._ Rr...,.. ..w. .. ... .._ .. ..__�. .. 5 6 Slide#6 Sociald Emotional • Supporting Educators with Strategies First 10 Days:Training for teachers and 10 days of consistent SEL for every student at least once a day • Access to lessons for SEL for continued social and emotional development xnaa • Student Support Services support to students: o Social Workers&Counselors SEL Survey:Continuous improvement of SEL instruction 7 8 9 Slide #7 14 Mental Health Support forStudents SCHOOL-BASED SUPPORT COMMUNITY-BASED SUPPORT • School Based Therapy • Cardinal Innovations • Dispute Settlement Center-Restorative Practices/Clrcle • Friday Center trainings tralninglstaff support • Dispute Settlement Center • SAFE-{Substance Abuse Family Education Program} • Parent information Sessions • Boomerang-Strive Program • Freedom House • Recovery International-Power your Mind:Tools to build • EI Futuro resilience In MS students- • Substance Abuse Prevention Curriculum-Secondary • Wise Owl Drug Safety Curriculum-Elementary • School Social Workers,Counselors • Second Step-select schools • Newsela SEL curriculum and support resources • Panorama SEL support resources • Friday Center SEL Lessons and resources 1 • Gatekeepers training 2 3 Slide #8 Social i Emotional Well-being for OCS staff are important and their emotional well-being is a key in the success of students. OCS engages in supporting our staff by: • Prominently displaying and reminding staff of the Employees Assistance Program which provides support in multiple ways. • Workshops with Kelli Underwood, LCSW, began in 2019-2020 and will continue into this school year. Workshops are designed to support adults with tools and techniques to address their emotion well being and how to best work with students experiencing a myriad of feelings and behaviors related to the pandemic and 4 school closure. 5 6 Commissioner Richards asked how the statistics presented at the beginning of the 7 presentation compare to pre-pandemic levels. 8 Sherita Cobb said the statistics are concerning and are higher than at the beginning of 9 the pandemic. She said it is important to make sure that students and parents are aware of 10 resources, and having all available staff working together to support students and families. 1 1 Commissioner Richards asked if the current levels are double pre-pandemic levels. 12 Sherita Cobb said the numbers are not double, but well above the normal amount of 13 referrals. 14 15 4. Racial Equity Collaboration and Support 16 17 a. Orange County— Orange County Human Rights and Relations Director, Annette 18 Moore 19 20 Annette Moore made the following presentation: 21 22 Slide #1 15 ORANGE COUNTY NORTH CAROLINA One Orange Racial 'Equity Plan: A Framework for Moving Forward AWL • � RACE, + �� 1 2 3 Slide #2 Government Alliance on Race and Equity ("GARE") • Support state and local jurisdiction that are advancing racial equity by addressing institutional and structural racism. • Training staff to not only do the work but also build internal capacity to undue racism within their organization. • Help expand and strengthen local and regional collaboration that are inclusive and focused on achieving racial equii 4 5 6 Slide #3 One Orange Mission Statement One Orange is a commitment by Orange County leaders and staff to uncover and address implicit racial biases in our institutions to ensure that race can no longer be used to predict life outcomes in our community. 7 8 9 Annette Moore said the Orange County Health Director declared structural racism to be 10 a Public health crisis. She said building capacity for racial equity takes time. She resumed the 11 PowerPoint presentation: 12 13 Slide #4 16 Geography Orange County North Carolina United States ,ku,w wM..ec 5At o�w r�ww w•is. +as."��.nn.rmn tar.,r"csn ,...........,.,...r.. 3i9y 1 i'^V� 9'�ro 4.roa upss1 apse, - OW.. Jp� onl.nr dqw 1 b 2 3 Annette Moore said Orange County has made great efforts to address racial inequity, 4 but has been unsuccessful. She said granular data is lacking and this has hampered 5 progress. She said Orange County is a very well resourced community, but the black 6 population continues to decline. She resumed the PowerPoint presentation. 7 8 Slide #5 Race/Ethnicity Orange County Population by Race/Ethnicity ■Other or 3% 2% �3% �3% Multiracial 4%© 7% 8% 15%0 140/0 4% 8% 9% Asian 12% 11% Hispanic :r Black ■White 1%"t lamed 1990 2000 2010 2019 'aVVICz.V.S.fensus Bureau U-:<-r,uai Cemsys ',uuian.: k•, -,.-,c 9 10 11 Slide #6 17 Education V Grade Reading End of Grade(EOG) Wrre+.t of v.,I-ts&.&Levet krafi-nr'(Level JU 14 74i% 61% 66°s, 57% 5296 53°l0 �I 4S°Io NC orange Chatham CHCCS Alamance- Durham Wake By rlingC0l1 {!C, 1 2 3 Slide #7 Children Living in Poverty Concentrated areas (2013-2017) ■Orange County ■NC 24.30% 17.50% 11.30% 11.60 14% o 5.30%M z 40% 4.90%M 5% 496 l —10JML-- TotalPopulation African American Hispanic or Latino Some other rare White non- Hispanic 4 5 6 Slide #8 2018 Orange County Infant Death Rate (per 1,000 live births) ■Charge C°unry ■NC 22.7 6.2 S 13-2 9.3 _ 6,8 A.4 40 i 5` —MIM— ,..I r,..I°teh Rare Hoe MiWW,9Net! NH'V rk dta N0 HIS"'k No,Plitprnk Orhv Hi*j k hsflnt Dmh W.t tkyth Re, W.M Death Reh k—l—W[.a W.m Iria Reath Nyle Ryle °eYh Rea 7 8 9 Slide #9 18 Household Income by Race swam 1 2 3 Slide #10 Community Engagement One Orange Racial Equity Plan: A Framework for Moving Forward 4 5 6 Annette Moore said the County wants to build a plan using the strength of community 7 engagement and data. She said data will help measure and track progress. She resumed the 8 PowerPoint presentation: 9 10 Slide #11 What is Racial Equity? EQUALITY EQUITY 11 19 1 Annette Moore said equity is when race can no longer be used to predict outcomes. 2 She resumed the PowerPoint presentation: 3 4 Slide #12 Racial Equity as a Strategy for Change 0 0 0 5 ORANGE COUN i-" 6 7 Slide #13 Racial Equity Tool • The Racial Equity Action Plan sets forth a process and a set of questions to guide the development, implementation and evaluation of policies, initiatives, programs, and budget issues to address the impact of racial equity. The racial equity tool helps align racial equity goals with desired outcomes. 9 10 Slide #14 20 Racial Equity Tool Nadel Epuk'/N.vlaw 4GE COUNTY 1d -dN L=A UXINA 1 2 3 Slide #15 Community Engagement • Guiding Principles: 1. Government is committed to change toward a new power dynamic for shared decision-making working together with the community, 2. Government will listen,learn,and implement solutions from all communities,especially impacted communities of color. 3. Government will co-design desired results and engagement processes with the community. 4. Government will provide training and technical assistance for employees seeking to engage and build partnerships with the community. ,s ORAING�E COUNTY 4 LINA5 6 21 1 Slide #16 Racial Equity Index (Data Collection) • The use of data and metrics to track progress of County's racial equity initiatives and to follow trends in racial disparities. • Metrics also facilitate the alignment of outputs with outcomes and the coordination of efforts across departments and jurisdictions. • The Racial Equity Index will be a transparent public access to data with built public data dashboards to help assess questions of equity. • The dashboards contained within the Index will include sub- county maps and key performance indicators(KPIs)to help track essential indicators and equity performance. • Wherever possible these KPIs would be disaggregated by geography,race/ethnicity,income,and gender. 2 ORANGECOUNT-INT 3 4 Slide #17 Training • The training committee develop a plan to provide training to policymakers, managers, staff, boards and commission members, and community partners to build capacity to advance racial equity and to embed racial equity into countywide systems. 5 na❑n,r.r rni inner 6 7 Slide #18 Evaluation and Accountability • The Evaluation and Accountability Committee will develop an Evaluation Plan based on the principles of the Results-Based Accountability("RBA")framework. • RBA is a national model and provides a disciplined, data-driven,decision-making process to help local governments take action to solve problems. • An Evaluation Plan will help local governments apply racial equity principles embedded into the Results-Based Accountability{RBA}methodology into Racial Equity Action Plans. 8 9 10 22 1 b. CHCCS — Chief Equity and Engagement Officer, Dr. Rodney Trice 2 3 Commissioner Richards asked about Dr. Rodney Trice's work at Chapel Hill Carrboro 4 City Schools. 5 Dr. Rodney Trice said his office, and his counterpart at Orange County Schools, are 6 working with Annette Moore to learn strategies to address achievement gaps. He said 7 achievement gaps are a reflection of opportunity gaps. He said progress takes a whole 8 community approach, and they are working to interface with the One Orange plan. 9 Commissioner Richards said she is interested in the dashboard for the plan. She said 10 Chapel Hill residents are interested in data to drive initiatives and measure success. She said 11 she was hoping to see district specific data. 12 Dr. Rodney Trice said he could bring more information to a future meeting. He said his 13 most recent charge was to meet with Annette Moore and learn more about One Orange. 14 Jillian La Serna said the schools are an integral part of One Orange and data will be 15 important. 16 Commissioner Hamilton said she was also interested in the schools' experience. She 17 asked how the schools will interact with One Orange and what resources the school system has 18 for equity work. 19 Dr. Rodney Trice said initial conversations were around funding scenarios and whether 20 each district has the capacity to do the work they have been asked to do. He said one of the 21 districts' tasks is to interface with communities that have been historically marginalized. He said 22 part of the work is partnering with other departments within the school systems. He said the 23 work in the equity department might include engaging with partners and make sure families 24 know about all of the options available, or increasing access to tutoring to help students recover 25 academically from the pandemic. 26 Commissioner Hamilton said one thing that would be helpful is how to bring One Orange 27 to the community, as well as the services the students need. She said it is important to make 28 sure the County and the community is in agreement about what the needs actually are. She 29 said the schools are closest to the community and could be so helpful. She said she would like 30 to coordinate with teachers and staff. 31 Dr. Rodney Trice agreed. He said the equity advisory committee met recently and did 32 not know about One Orange. He said the school district will work hard to get the word out, both 33 information about it, but also to get community involvement in shaping One Orange. He said 34 citizens often want to help, but just do not know how. He said One Orange can help streamline 35 communication and services that are available. 36 37 c. OCS — Chief Equity Officer, Dr. Dena Keeling 38 39 Dr. Dena Keeling said this conversation came about when looking into SEL and mental 40 health work. She said there was push back in linking SEL to Critical Race Theory. She said the 41 purpose of the conversations was to make Ms. Moore more aware of what is going on in the 42 school systems, as well as the different contexts between the two school systems. She said the 43 inequities are the same between the school systems, but the climate is different. She said they 44 have met frequently with Ms. Moore, as well as attending countywide meetings on these issues. 45 She said OCS is launching its 2021-22 equity plan soon, and will use a tool routinely to make 46 decisions around policies and procedures. She said there is huge overlap in goal 6 around 47 community engagement, and reaching marginalized students. She said OCS has been holding 48 meetings just with Latino and African-American families, and have found parents have been 49 more willing come out if they have the voice, and get to structure the meeting. She said OCS is 50 working on a listening equity protocol, to better listen to historically marginalized families. She 51 said there is constant communication about how the districts can come together. She said OCS 23 1 has a community engagement committee, which will host some evening meetings this year to 2 better access the community. She said OCS and CHCCS are also working on a student equity 3 team. She said CHCCS has more staff dedicated to this issue and is helping OCS greatly. 4 Commissioner Fowler thanked the staff for the information. She said many of the 5 educational disparities exist in health care too. She is glad to see the partnerships between the 6 school districts. She said the County can do a better job in promoting the many resources that 7 already exist. She said she would also like to see data surrounding the effects of the new code 8 of conduct and support, as it becomes available. She said she is very keen to work together on 9 closing the educational gap. 10 Commissioner Greene said this is an ambitious, daunting and impressive project. She 11 said the achievement gap has seemed intractable, despite all of the work that has been done on 12 it. She asked if the comprehensive approach is a reset of all of the previous work, or if it is 13 layered on top of the previous work. She said there has been a lot of work in the schools to get 14 to this point, and asked if the County program will supersede that work. 15 Annette Moore said no. 16 Dr. Dena Keeling said there is a framework that OCS uses. She said to close gaps, 17 there has to be culturally relevant teaching, and many previous efforts are not working. She 18 said the schools have to look at instructional models that address those gaps successfully. She 19 said having an environment where marginalized students feel like they belong is important to 20 student achievement. She said staff training to be culturally relevant is also important. She 21 said she wants students to feel the entire County wrap around them with support. She said all 22 of this will need to come together to make real change. 23 Annette Moore said breaking down systems of racism takes a community. She said this 24 work will help all entities speak the same language and working together, as opposed to 25 working apart. 26 Chair Price agreed. She said this is a continuum of generations working towards equity 27 and equality. She said progress is made each step of the way, and we have to modify to go to 28 the next level. She said she would like members of GARE to speak at focus groups, and to 29 consider what is happening in the home. She said economics and education all blend together, 30 and the pandemic has shown the relationship between having a job, having food and how that 31 affects the child. She said it is a daunting task. She said she wants to see all working together 32 more, feeding into One Orange. 33 Bonnie Hauser asked if there is a plan to bring this closer to families. She said she likes 34 the Family Success Alliance (FSA), as it gives voice to the community to point out what is 35 stopping children from getting what they need. She asked if the Family Success Alliance can 36 be brought closer to the schools. She said more resources will be needed. 37 Jillian La Serna said the work at the Family Success Alliance could tie into the One 38 Orange initiative. 39 40 5. Budget and Personnel Update 41 42 a. CHCCS — Chief Financial Officer, Jonathan Scott and Chief Human Resources 43 Officer, Erika Newkirk 44 45 Jonathan Scott made the following presentation: 46 47 Ch�p�el Hill - �rrbcara alt �h��l� F � 1- Bu�it and ��usness end �'inarY�i�il ��rv ��� 24 1 Slide #1 Hi,.l�T1�LI7 �C�SC�Ll1'C�'� Slide �Ch��e1 Hill� �arrix�r4 City ch���s FY 2Q1- � ,Adopted �udg�t 7 Jonathan Scott said the General Assembly still has not passed a budget, so the schools 8 do not know exactly how much they will receive. He resumed the PowerPoint presentation: 10 * Thelw�awp+anion+�ftheL7i�kri�ksoRer�ting�budgetwas�daRtedtQaG��m�vdate an Increased c�ntinuati�nbudgetcif j�,'i_;`'..-v:�tiwhich Included: 3%�ertiF`ied aruLtias�F�ed saaryra.spplmsmatctrrrg bene€Its tot�Yng s�,.�99,4700 4 f'rniarll4ri+;.anrpS,alaryCliffprFrialC_�-�3 ..+rir+nµ+lthdt�Gtdl[44tA?'i'�'93fs,0�0 + Afterincludin�gseveral�rtherrewenueadjuskments,theBo�ardt��Education Included an �rle�ISt, �U`a:,l:,rc�apprapriat6�nof�2,532,[]�1o,tabalanteth�riefict remaining in the Iocai Qperatin�budget Fund Balance �ppropriatian� Subsequer~k#ache adoption of khe Flf 2021-Z�budgie#,the Beard of Educakian has approve[! �Iiun�EFszlanceapproprlatioris: 1. $4 t4funttpermanent shades#ructuresateachcarnpusacrossthe District to saftly fatllltateautdo�rearingand lea rningactivltles �. �25i�,v[1d5t�afunda$20perADft�allaca#ianfarimmediatechallen�escrea#ed by khe C�'VI Q•1�pa nder�nic 25 1 Slide#3 • The#otal fund balance appropnaked dunn,�the Curren#fiscal year�s��,F�t7�,00t7 Slide •4 l� 4'�ar L�c�l Fund �a�ar� �e Hst��y 7 Slide #5 MA., iA7A74 5z Child amil.21011 KLM -w— CAMS—Of IJAAII iUfti cl�edule fJ� CC� 'In-19 Relief Fundinf� 26 Slide • . Elemer�tar�and Se�onidary ch�a�l Emergency belief Find �ESEFt� II and ITT * 1:55EE�ul';$�,�milNion{��.ia million obligated�rbct,le�r sper o Comprehen5iue Summer Schaal-$1.3 million �rtroploy �Rcriultmnt and Reteintlon Plan{Years 1&2J - SSO,QbQ � Fius Dr+�er Recruitment Plan-��95,t�bD • ESSER IIl;.$7.2 miMlion{:��7g,U��afalig�` _i ,"i � Alternetive Leeming Arrangement Plan Rc?[],i7(]l7 ff Emplrayee Recrultmentand Ret ntlon Plan(Y ar }- fit 4 Erika Newkirk continued the PowerPoint presentation: 6 Slide #7 �t��f �horta�e� and Recruntrri�rYt In+crS�itivi�s 1�s cif�epter��er 1�,2021 ■ 1b4 currrent CHCGS vacancies.This Intl udes: n 56 cerkified{teacher}vacancies,up 33 certified vacancies since#his time last year. a 15 Exceptional SCh i Idren(E[�vacancies,u p�E�vacancies since this time last year. o �8 taus dri+rer vacancies,up lr}bus drivervacancies since this time Inst year. + De€pile au r best eflFarl€+,vith recruitment,vre have ane hard-ta-Fi I I teaching vacancy[teacher of the visually linpaired�that has.been vacant since the 2d19- 20��4 school year. ■ ,4dd Iticrna Ily,ova have a teathin$,vacancy(Mandarin Interwenticnlst at Glenwa�d� thak has been vacant sincethe 202Ci-�i}2.1 scha+�l year, • • Slide • : Fe ar Vacancies aI 1Ki mm 10 i® i� i� 27 Slide Inetntlasfnr[Is+tslfi8d Pa;!sGtf-I nei•s • $4,Or0+U•fialst5r6vers * 5,50 =E[T�arh�rs • $2,5wtPG•EtT�ach�rr�sslstants r $S,5[]�-Visu�llylrrrp�ire,dT�acher a $�,�p-T�acherAssistants w �4.�i[]O-AIITe�eh�rs • $-S,SBu�A+Ranitors +« $4,Ot]0-1rho�IF�syrchvingsts + $1,500-Cs�stoc��ians * �4,[7r]U-Stha,alCaurtis�lars * $1,5U0-Dat�Manalers + $1,500-�chaal�Treaska�ers �,5supp�ernFn}after ane year of service 1�9�supplernent 4 Slide #10 J �'L11�'�lEI7t r Partr■erwikhrn;kikt�kivnsfirfHigfier • �4;kingposikions�n ■ tn[rea�ses�almed:a 7 Commissioner McKee asked if funding would be needed once federal funding goes Edu[s�t.�ro{IHEs�rrmNr,rthCa�rollrrs a�Ea&tanalext�rria��ltes preserv.,� • Ir7[rea���ning ar�dacrosstl�cauntrytoad,rernae • Cr�ateaddltlonat vaean[ies branuses ko remain rapportturaties ko recruit • ,M1#erdrecra®Rmerrtfairsatthe c�arnRekikivexr�k� wikhinraurcgrnonunity abvvelHEs(in-RersvnRre-C�4'4�R surroundingschool ■ Cvnkinueoutreathasxre dlstrr[ts and�rtua•y+sln[e Mar[h of�a�op [reat�In-Person and vnrtu:al • Partnering Wlth s,:�.�.v,,:al • Host aur ownrg[rn�taneratfalrs�ln- upporzv:Mresforr�[rwtrneot personpre-COVtpanctvirkuafr Parterrval agencies • Expansion ofou.rGrows�ur �n�Marchaaf 242PI (Ora�BeaYtrrksa� �yynl regrarnkhrarpgh Pu1sFc trnmer,ian for 5parrish * �igr�•g bvnuse�fvrhard-kv-fill S�IIFs�rrr�'akivn a�+di ea[ar}[les La�rguage.�[qulsltlon- partr7rrshlpswrthiHEs(I.e. I�L4�for recruitment • G raw ou,r oc4n Pragra®n_TAtn tea[her[ad�ets anm visa Tea[h oPPorturube5 sRonsorshiPs) • 9 Jonathan Scott said no FTEs have been hired using stimulus money, due to the risk of 1 losingemployees once the stimulus program • JonathanI I Commissioner McKee said the federal funding will end, and he is glad to hear this 12 update. He said it is important to think through these details prior to budget season. 13 Commissioner Fowler said she is concerned by the large number of vacancies in EC 14 classrooms, and asked if the district has a plan to provide education to these students. 15 Erika Newkirk said the district is using supports from across the EC community and it is 16 an all hands on deck approach. She said the district is working hard to fill vacancies. 17 Commissioner Bedford asked if the enrollment figure for CHCCS could be identified. 18 • said it is somewhere • • 11,550, but • specifically. 19 1 • • Officer, • • , Rath and Chief of • and 21 Organizational D- • • Joyce 28 1 Rhonda Rath made the following PowerPoint presentation: 2 3 Slide #1 FY 2022 Final Budget Funding Source FY 2022 Budget Local Operating Fund rsocccwwvpN+rwca $ 37,576,870 State Public School Fund gw&D aeeo+rreual $ 47,238,898 Federal Grants Fungi mu I.P.ar,caro essAK.) $ 15,653,527 Capital Outlay $ 45,426,586 1 Other Special Revenue Fund(Restricted) $ 3,292,953 Total $149,188,834 - 4022 a 22 4 5 6 Slide #2 FY 2022 Fund Balance Appropriations $5,553,000 Unassigned/Available Fund Balance $ 800,000 Mandated Salary/Benefit Increases $ 300,000 iPad refresh for PreK and Kindergarten $ 276,000 Hots pot Service $ 170,000 Family Liaison positions $ 200,000 School Renaming 44 $3.5 KiLlion $ 100,000 High School Athletic Start-up + $ 45,000 Middle School Athletic Start-up $ 82,500 Restore TA Workdays $ 40,000(1)Part-time Karen/Burmese Family Liaison $ 192.000(3)Maintenance Technicians 7 $2,205,500 New Fund Balance Appropriations 8 9 Slide #3 Elementary&Secondary .. . + Plan �SSER II P- ER III Total Year 1 Year 2 Year 3 &7,695.756 56.270.200 2021-22 2022.23 202324 (2)English Language Learner Teachers $ 330,000 $ 330,000 S 116,000 S 110.000 S 110.000 OCS Onlme Academy S 706,000 $ 540,000 S 1.240.000 $ 706,000 $ 324.000 S 216,000 MISS Resources&PID S 500,000 S1,000,000. S 1,500.000 S 590.000 5 500,000 5 500,000 Summer ScuAmAcademy f 57,100,0001 $2,400,000 S 3504.04 $1,300,004 51,100.000 51,100,000 (8)Math CoachesAntenenlionist I $1,560.000 $ 1,560,600 $ 524.000 S 520,000 S 520,600 (2)AIG Teachers II S 480,000 S 480 000 S 160.000 5 I60.W9 S 160,000 School Minl Grants S 1.000,000 $1,460,200 S 2..460.200 57,000.000 S 600.000 S 660,200 (2)School Mental HeWth Counselors $ 150,000 $ 300,000 5 450,000 S 150.000 5 150,000 5 150,008 Recruitment Bonuses $ 66,600 $ 80,000 S 160.066 $ $0.004 S 40.000 S 40.90 Unallocated $ 165.756 S 120.000 S 285.756 S 95.252 5 95 252 S 95.252 10 Total $3,695,756 $8.270,200 $11965.956 $4,615,252 $3.799,252 $3,551,452 11 Commissioner McKee asked for clarification about the stimulus funded positions. 29 1 Rhonda Rath said positions funded with federal stimulus grant funds are time limited and 2 will not be funded with County funds in the future. 3 Commissioner McKee asked for clarification on how positions funded with stimulus grants 4 will be treated in the future once the grant ends. 5 Rhonda Rath said these positions have a hiring contract, which state that these positions 6 are only for the term of the funding of the grants. She said the goal for AIG teachers is to shift 7 those to state funding sources. She said OCS are reallocating funds to shift AIG positions to 8 state funds. 9 Commissioner McKee asked if the Board of County Commissioners (BOCC) could be kept 10 updated on this topic. 11 Connie Brimmer continued the PowerPoint presentation: 12 13 Slide #4 Capital:Human Strategies Summary of Vacancies(as of 9.20.211 Recruitment Strategies Certified Positions • Recruitment Retention Bonus 42 certified positions(requires a state license) • Central Services staffing 25 are classroom teachers support 17 support staff • Stipends paid to teachers for Classified Positions covering planning periods 10 classified positions(non-licensed) • Paid overtime to non-exempt 2 Administrative Support staff 1 District Support • Utilize national job posting 1 School Support board 6 Contract Tracers • Utilize salary studies • Utilize volunteers Total Positions • Utilize retirees 14 52 Total Positions 15 16 Slide #5 Personnel pr . Challenges in recruiting and hiring • CTE Teachers • K-5 Core Teachers • 6-12-Science Teachers • 6-12 Math Teachers • K-12€C Teacher • Substitute Teachers • School Nurse • Bus Drivers 17 • Contact Tracers 18 19 Connie Brimmer said on September 30, all schools will have one school nurse. 20 Commissioner Richards asked if Orange County Schools applied for the same grants 21 that CHCCS did. 1 Local1 Rhonda Rath said no, OCS is pursuing other grant opportunities. • State Assessment Results i 5 a. CHCCS — Chief of School Support and Wellness, Dr. Charlos Banks, and Chief • Academic Officer, • 8 Alisa Zapata made the following presentation: 1 Slide �h�pel Hill - C�rr��arc� Cit �ho�ls 12 13 Slide #2 14 15 16 P�rf�rane p�d�t S�l���lSu���artan�l +�lln�ssa�d IzZstru�tonal ��r�ric�� 200 mm 2��1 Local and Mate A��e�sment R��ult� •+ Ina"normal���r'•,schsx�lsar� required t� assess r:.': t-s= or rnc,r�c,f �tudents.This w.as vuai�red��r the 2��0-21�th��l+���r at wrl�ich time�HC�S a�s�sse�7'.5.[]�ere�nt+���u r students. sehaal :I ICES%Prelieiene enthe'End-al- Saae��S Prefiei�n'an the End-al-Crede Y�rar �arad•{E�G}and�d�ftuurs•{EikC} � fand�End•Q�Ceura•(E'p�)T•sts 242421 51.8?� d S.�«'`b 20�Q,2021 Local anfi State AsSfsfifs�ient Restllits ■ 81.z' of CF�CCS 11th graders.met the~mfnlmum ifNC System Requirement fer admissltsns on the ACT fnr 2�C0-Z"1t dawn C7.4 pertenkaRt pr�irl is fro rm 218=19, CHffiS tested l3 p�rvent of 11th Qraslers on the AtiT. a 5[atewlde,55.�%met[he£eanpasltestand�rd��L52c5-1 i,asrx�rnparedta5s.8�n2�18-19. • $�.39`a of CHCS seniars graduated in f[rur yea rs,c�mpa red to 93.�79�in 201�2Q and 9{1.3 i n X018-19. n• Skatewide,86,996❑Beni❑rsB�adtwtetCinFnriryparanm2(��q-21,asm�mRa�redk❑eraduati^e8fi,5�G�f 31 Slide#3 seni❑r^sin 2018-19. i Slide .i 7 perteart profk�ent r 18-19 8 2020-21 f❑revtrystademerauysP201,9 drapRedxrhen rD taFRJd3R9�2{}1{��S Cn to PO.1®-19..flveFall, pra�fen[ydrappediry 13,5 Rer[eMaBe R❑inkso a ALL Aam OW-K LAnw MLNLM "M AIG EDS ELS am NUGa-.,��-ai 99.❑ Mi 92 2 797 282 310 7*9 70 7 944 238 171 177 7 Slide #5 rcF:exn9 r4i l� End-af-Course Tess 202 0-21 are ttitvdenksP2019 w2021 Igo T5,0 M2 091% 03 7 578 40 M 20 11 177 47 Math Ir hAath I I I, Y and Ertgll9h 11. Proilder[ydropped far all ersrups �nR�rinBR� fvCa.t pand�nw�,wlth an avergede�llne of ��.®p�rz�ent�ge EDS ELS SWD • 32 Slide • . Graduatlan a atea were Mon Rat* r trearlw tha Sarna mnrera, m201&19 asp 2018-19 heCore DO YSA q6 DT3,D 95 D95 0 ST I tOV It19..Asaln,91ack 714 N 60 40 20 4 Slide #7 and Multleadal tudent date3 e,73e,as did E@5 :, and SYr D 9sy 3 tx,nore Fkeecantalge tints,i0a,� tatlnk droPP�dav� fay F.l p�e�entage 1►�aa-wuns of 53A reprcssnS=SSU- 2020 e 2021 Llaeal anl� State Ass�essrnent ResuLt� NEf[i STEPS Yianon CcmuarFents foe#h.Ys.e • EquityattheC�nt�nfosrrWorit r ModaUtha retrpQs#anreofand�hatnpi�ana data deiv�n cul#ure as a maainto el'imunategaps r Uaeacraoegteplenning�eetid�updew�totnfa�rnvauvueaakandstu.dent-t_enteroeddet:lslora rlec�lera ri un wil I tse a key r-cr�mpnnent tFtat wlll he tn�wp�orated tnta lnstrur.tlonal rleLluery Fur stu�dents- � Ic6QntifyrandpeirxituzepcerequisiteskiUlsinthesc�p�+andsequarkr�; . UtilizeQuesentdatatoapproachnteavemtrorreforstuc�ents,and . Raaisa andadj�rtir�trurtinna0pcartitasbasedondatatoaddresast�entneeds. •- #8 tir - 1�n i.nvestrrrent in knowledge pays the best interest. Benjamin Franklin 33 1 Dr. Nyah Hamlett said state and federal governments have waived accountability 2 requirements for 2019-2020 and 2020-2021, due the pandemic. She said other data is not 3 being required, but CHCCS plans to collect its own data. She said CHCCS seeks to use the 4 pandemic as an opportunity and not an excuse. She said CHCCS has plans in place to close 5 existing gaps, and will explore data deeply at its November meeting. She expressed 6 appreciation for the CHCCS staff. 7 Commissioner McKee asked to review slide #4. He said he is concerned by the 8 disparity for Latinx and Black students in end of grade tests. He asked how it was possible for 9 children to score this low in the best-funded school district in the state. He said these children 10 are destined to have a difficult life. He asked how are we going to get these kids proficient. He 11 wants everyone to be concerned about this. 12 Commissioner McKee asked to review Slide #6. He asked why there is a difference 13 between the graduation rates and proficiency rates. He asked if children are graduating who 14 are not academically proficient. 15 Jillian La Serna said the data regarding proficiency did not include high school students. 16 She said CHCCS has one of the largest achievement gaps in the country, which is known as an 17 "educational debt' that is owed to students. She said if schools continuing doing the same 18 things, schools will get the same results. She said she is excited by a new strategic plan to do 19 things differently. 20 Dr. Nyah Hamlett said the district is focused on the vision, with equity at the center of all 21 work. She said this includes anti racist leadership. She said there are multiple data points and 22 much to learn from the challenges of the pandemic. She said when one looks at composite 23 scores grades 3-8, one can see that existing gaps were exacerbated by school closures. He 24 said CHCCS is one of the best school districts, but it has very glaring gaps. She said CHCCS 25 wants to look at the gaps, and creating action plans to accomplish change. 26 Dion Temne said the scores are a continuation of the CHCCS school culture. He said 27 remote learning did not work, but in-person learning also has not worked, based on the 28 numbers. He appreciated Commissioner McKee noticing these numbers, and he is excited 29 about the changes to come under the leadership of Dr. Hamlett. 30 Commissioner McKee said he questions the results, not the people. He said these 31 children are behind, and the graph tells him that children who are behind in grades 3-8 are not 32 included in the graduation rates, as they dropped out. He said this has been continuing for 11 33 years. He said this is not acceptable in any County, but especially here in Orange County. 34 Rani Dasi said there are inequities across American life, and schools are asked to be 35 everything. She said these conversations are important, and involving community based 36 services and partners is essential. She said schools cannot provide everything. 37 Dion Temne said part of the solution is rethinking how we educate our children. He said 38 the education system is unfair to some students, and all need to put in the work for change. He 39 said it is important to find the root of the problem. 40 Commissioner Richards said students are being sent out into the world not ready to 41 perform. She said she appreciates One Orange, but also feels the district should have a 42 specific plan for how it will impact these gaps. She said she understands it is not just an issue 43 of education, but there must be specifics in place for how education will change. 44 Dr. Nyah Hamlett said she looks forward to the work with her team, which is made up of 45 many new people. She said there is a sense of urgency. She said CHCCS has merged the 46 departments of equity and community engagement. She said the scores reflect a lot of biases, 47 and dismantling structures starts at the state level and through testing. She said this is not an 48 excuse, but an opportunity. She said not all low scoring students are dropping out, and the 49 district has a lot of work to be done. 50 Commissioner Hamilton said it is important to be careful in how the statistics and data 51 are reviewed. She said it is very important to understand what is behind the numbers, and the 34 1 reasons for them, if change is going to be made. She said she has done research as a career, 2 and numbers and data have limits; for example, some students do not test well. She said there 3 must be narrative to accompany the numbers. She said opportunities are missed if real life 4 situations are not considered in favor of just looking at numbers. She said CHCCS is a 5 community with high achieving students next to lower performing students, which often 6 increases tension. 7 8 b. OCS — Chief of Schools and Achievement, Dr. Meghan Doyle 9 10 Dr. Monique Felder made the following PowerPoint presentation: 11 12 Slide #1 2012-2019 State Assessment Results Grades 3-8 Reading & Math End of Grade Reading Tests Grades 3-8 End Of Grade Math Tests Grades 3-8 100 14� 80 8o 60 60 40 40 20 20 o a '12-13 '13214 14-15 '15276 '16217 '17278 '18279 '12-13 '13-14 '74'75 '15296 '76-97 '17218 '18-19 13 14 15 16 Slide #2 2012-2019 Disaggregated Reading Achievement Grades 3-8 End of Grada P-dbg 7m Grad-3-8 100 ®a f Wmr4 EO �! `— MW11 Raul 411 40 — Wae# EPS Hyynnit 20 SWC O 12'Y3 13.14 1"5 1616 16117 47.18 1619 17 ECS:EsP nYany Pi,nd+zn+,,yo-d S1.*-r EEY Enalsh Lang W t:amara SWO SWd-h.1h E.e Ihl- 18 19 Dr. Meghan Doyle continued the presentation: 20 Slide #3 35 2020-2021 State Accountability Results 2020-2021 DATA r 1 R R •R Performance V G - G�- 9 End-of-Course Performance * English Language Progress Graduation Rate G= Gc— DATA • REPORTED G SCHOOL •` GRADES Slide North Car�alina Accoun#ability lVlodei Norlb Carolina Reading and Math EOG and Science End-of-Grade English Learners Progress lELP1 EOC Assessments Assessments 5ichval Gr+swth 4-Year CQhart 4raduatian Rate nnd 5dc�ye//trddle(Rending.uaa�. AC7/Wor'kKcys Assessments [CGR3 .Higi,Schorl crmwth(Read�rg r�,d iAWN h4stht Deparlmeot of PUBLIC INSTRUCTIDN Passing NC Math 3{Math ilily 1W, R,11 Course RVgor) i • Slide SCHC]OL PERFdRMANCE GRADES: hiISTC}F21CAL 36 1 Slide#6 2018-2019 •. COMPOSITE: GLP +o-mx �,�a�ca s<�ox ,waox x;ex ax w cax xrsn azar+ aa<ax •a eax .� v[unu ur.. nun nsM ea_, ws>.x.ie u[r. mrr. :n, W�.®s su XCb•£_: sxv Xe-w,o we w.0 rc; uc uc .,e..X;u-<ru. .ncwnr,m++rrXr�n s 2 <„ar.uc.��w.sui..or X«rn c.rd....m a, Coumy s�n,xa 3 4 Slide #7 2020-2021 STATE ACCOUNTABILITY-REGf APERFORMANCE 6 7 Slide #8 2020-2021 •- COMPOSITE: GLP KM T.d6 akpmlCUQWrM .WX4Ff01lRY f[OB9lS gSdntc Xert�CaraYn.MlnnY Wnuln Rnle,v 3n[e effbM{xayww rna a.r�CamyS[haeb 9 37 1 Slide#9 2020-2021 READING AND MATH: GRADES 3-8 LA- 2 3 4 Slide #10 r-2021 GRADE LEVEL PERFORMANCE • ■ 5 6 7 Slide #11 2020-2021 GRADE LEVEL PERFORMANCE : (3-8 READING oil 9 10 38 1 Slide #12 2020-2021 GRADE LEVEL PERFORMANCE - 3-5 MATH I 1 I ... ,.,� •w xrm ws. +rage w�.n N..� ..o .0 2 .sosr.oa3� 3 4 Slide #13 GRADE2020-2021 s- « : MATH �w. 6 7 Slide #14 t-2021 HS COURSE PERFORMANCE >aw. w w. M K0. 6u1� 5p"_G=; J 10% 53-C4 sn nua n5 rti�. .nn�, a1 am moa. :PP3 r LM iooa. Soar aun� NC Mtlh 1(9.12) NC Mth3(9.13) ukw gy English II 9 39 1 Slide #15 2020-2021 r LLE G E R EADINESS:(COMPOSITE ORABOVE) 3 4 Dr. Meghan Doyle said these numbers present everyone with an opportunity to make 5 improvements. She resumed the PowerPoint presentation: 6 7 Slide #16 i - .D UATI 0 N RATE: 19:u us su n 8 9 10 Dr. Meghan Doyle said in comparison to state averages, OCS has a lower graduation 11 rate. She said some students are taking 5 years to graduate. She said schools are assessed 12 on a four-year graduation rate, but it is not unreasonable to think children might need a longer 13 time to graduate. She said having the diploma after 5 years is more valuable than a GED or 14 dropping out. 15 Dr. Meghan Doyle said the schools have embarked on a four-year process to engage 16 with all stakeholders, for which there is an equity emphasis on each goal. She said keeping 17 data at the forefront is important while moving through the strategic plan. She said it is crucial 18 to align school goals with strategic goals of the district. She said she is hearing the Board's 19 collective desire for students to perform to the best of their ability. She said it is important to 20 engage students in decision-making, and identify culturally relevant strategies to help children 21 be successful. She said the district has to think about materials being used. She said some 22 students will be wildly successful, despite their performance in school. She said it is important 40 1 to consider what happens in the student's life after leaving school. She said many students get 2 to have a say in the courses they study in college, the career they want to pursue, and this has 3 a direct impact on their motivation and success. She said students need to have similar 4 motivation in the K-12 years. 5 Commissioner Fowler said she is in agreement with most of the ideas shared at the 6 evening, especially regarding culturally relevant materials and opportunities for all. She said it 7 is important to have high expectations for all students. 8 Dr. Meghan Doyle said there is a great deal of research based strategies that high 9 performing schools follow, and much is influenced by the leadership of the school office and the 10 district office. She said to have strong school administration there must also be strong central 11 support and a strong school board. 12 Ms. MacKenzie and Ms. La Serna thanked everyone for the meeting. 13 14 A motion was made by Commissioner Bedford, seconded by Commissioner McKee, to 15 adjourn the meeting at 11:12 p.m. 16 17 Roll call ensued 18 19 VOTE: UNANMIOUS 20 21 22 Renee Price, Chair 23 24 25 Laura Jensen 26 Clerk to the Board 27 28 Submitted for approval by Laura Jensen, Clerk to the Board.