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Home My WebLink AboutORD-2021-024 Fiscal Year 2021-22 Budget Amendment #2 1 ORD-2021-024 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 19, 2021 Action Agenda Item No. 8-b SUBJECT: Fiscal Year 2021-22 Budget Amendment #2 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Year-to-Date Budget Rebecca Crawford, (919) 245-2152 Summary Gary Donaldson, (919) 245-2453 Attachment 2. White Cross Fire Department Fund Balance Letter of Request PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year 2021-22. BACKGROUND: Note: The term "Deferred Revenues" used in several of the items listed below are also known as unearned revenue or prepayments, and refers to revenue received in FY 2020-21 in advance of FY 2021-22. Deferred revenue is reserved and accounted for on the County's balance sheet as a liability to avoid expenditure in FY 2020-21. At the start of FY 2021-22, the deferred revenue is then recognized on the income statement as revenue. White Cross Fire Department 1. The White Cross Fire Department has requested a portion ($15,000) of the district's available, unassigned fund balance to purchase a replacement for a 20+ year old Commercial Washer/Dryer system that is inoperable and beyond repair and also to replace two sets of turnout gear that are now obsolete. With this appropriation, approximately $40,952 remains in the district's unassigned fund balance or 6.5% of budgeted expenditures. This budget amendment provides for the appropriation of $15,000 from the district's fund balance for the above stated purpose. (See Attachment 2.) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. 2 Health Department 2. The Orange County Health Department has received the following additional funds: • COVID-19 CARES Grant — At its September 1, 2020 Virtual Business Meeting, the Board of County Commissioners approved the funding of $54,514 in CARES grant funds for temporary part-time nurse and Certified Medical Assistants in support of the COVID-19 pandemic response. As of June 30, 2021 only $44,764 had been spent, leaving $9,750 to be spent. This budget amendment allows for the appropriation of the remaining grant portion, $7,855, to cover cost of a temporary part-time nurse to perform surveillance, case follow-up and epidemiologic linkage among cases and clusters in Orange County. The grant period runs through April 22, 2022. This amendment provides for the appropriation of these funds for the above stated purposes. Funding will also reimburse personnel expenses by $1,895, and decreases the fund balance appropriation in the General Fund by that amount for the reimbursement of personnel funds the department will realize. • Enhancing Detection Activities Grant — $716,623 in federal pass through grant funds to support the COVID-19 pandemic response. Funding will be used to support temporary part-time staff to perform surveillance, case follow-up and epidemiologic linkage among cases and clusters in Orange County, as well as rental vans for mobile vaccine clinics and other vaccine and tracing supporting activities. The grant service period is June 1, 2021 to May 31, 2022. This amendment provides for the appropriation of $166,732 of these funds. $549,891 will reimburse personnel expenses and decreases the fund balance appropriation in the General Fund by that amount for the reimbursement of personnel funds the department will realize. • Regional Prevention Support Teams — $193,842 in additional funding from a federal pass-through grant to support the COVID-19 pandemic response with Orange County as the fiscal agent. The grant service period is June 1, 2021 through May 31, 2022. $186,342 of the funding will be used to support additional temporary staff to provide infection control education in congregate living facilities across Orange, Alamance, Caswell, Chatham, Durham, Guilford, Person, Randolph, and Rockingham counties, now to include family care and behavioral care facilities. $7,500 of the funds will be used for operating costs to support these positions. This amendment provides for the appropriation of these funds. • Medicaid Cost Settlement— Receipt of$1,422,105 in Maximization funds from the North Carolina Department of Health and Human Services, Division of Health Benefits, related to the final 2020 Medicaid Cost Settlement report. Local Health Departments submit an annual Medicaid Cost Settlement report to North Carolina Department of Health and Human Services to reconcile the state portion of the amount of Medicaid reimbursement owed to each Health Department for the cost of providing medical and dental services to Medicaid recipients. Medicaid Cost Settlement payments, as one time payments, are budgeted toward capital improvements like renovations of parts of Health Department facilities that serve Medicaid eligible patients. $14,000 of these funds will be appropriated in the General Fund for the purpose of stocking the Mobile Dental Clinic. This will allow the Health Department to purchase needed supplies to begin offering patients care in the Chapel Hill area. $372,732 was included in the Fiscal Year 2021-2022 Approved 3 Budget in anticipation of this allocation. The remainder of these funds, $1,035,373, will be appropriated to the Medicaid Maximization account in the Capital Fund, outside the General Fund, for the purpose of future renovations of facilities that support Medicaid eligible patients. This amends the following Medicaid Maximization Capital Project Ordinance: Medicaid Maximization Capital Project($1,035,373) - Project#30012 Revenues for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Medicaid Maximization Funds $11,807,528 $1,035,373 $12,842,901 Total Project Funding $11,807,528 $1,035,373 $12,842,901 Appropriated for this project: Current FY FY 2021-22 FY 2021-22 2021-22 Amendment Revised Medicaid Maximization Project $11,807,528 $1,035,373 $12,842,901 Total Costs $11,807,528 $1,035,373 $12,842,901 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Human Rights & Relations 3. The Human Rights & Relations Department has received $17,600 in additional Housing and Urban Development (HUD) funds to be used for related training. This budget amendment provides for the receipt and appropriation of these additional funds and amends the following Human Rights and Relations HUD Grant Project Ordinance: Human Rights and Relations HUD Grant($17,600) - Project# 71300 Revenues for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised HUD Funds $436,786 $17,600 $454,386 From General Fund $272,063 $0 $272,063 Total Project Funding $708,849 $17,600 $726,449 Appropriated for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Human Rights & Relations HUD $708,849 $17,600 $726,449 Grant Total Costs $708,849 $17,600 $726,449 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY 4 The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Sheriff's Office 4. The Sheriff's Office has the following budgetary change: • Governor's Crime Commission Grant — After the County's FY 2021-22 Budget was approved, the Sheriff's Office received official notification that the Governor's Crime Commission approved a grant to purchase equipment for members of the Special Response Team (SRT). The SRT is deployed during high risk vehicle stops involving controlled substances, barricaded subjects, hostage situations, times of civil unrest, active shooter incidents, and in any other encounter that might involve high risk to the individuals involved. The Governor's Crime Commission approved grant funds in the amount of $24,000 to fund the purchase of new interior ballistic panels and ballistic panels with exterior carriers. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Housing and Community Development 5. The Housing and Community Development Department has received the following: • American Rescue Plan HOME Grant — As part of the American Rescue Plan, the HOME Program was awarded funding ("HOME-ARP") to help with housing and homelessness issues arising from the COVID-19 pandemic. The Orange County HOME Consortium was awarded $1,371,401 in HOME-ARP funds. Funding decisions for HOME-ARP will be made by the Local Government Affordable Housing Collaborative. These funds will be authorized by the HOME-ARP grant ordinance in the Community Development Fund, outside the General Fund. HOME-ARP ($1,371,401) - Project# 96041 Revenues for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised HOME-ARP Funds $0 $1,371,401 $1,371,401 Total Project Funding $0 $1,371,401 $1,371,401 Appropriated for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised HOME-ARP Grant Expenses $0 $1,371,401 $1,371,401 Total Costs $0 $1,371,401 $1,371,401 • NCDHHS CARES Grant — Orange County was awarded an additional $96,133 in CARES Act funding from the N.C. Department of Health & Human Services 5 (NCDHHS). $58,133 of this funding is to be used for homelessness prevention via the Emergency Housing Assistance (EHA) program and $38,000 to reimburse Orange County for hoteling for people who experienced homelessness in November and December 2020 in advance of cold weather cots opening last winter in January 2021. These funds will amend the NCDHHS CARES Grant ordinance in the Community Development Fund, outside the General Fund. NCDHHS CARES Grant($96,133) - Project# 95051 Revenues for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised NCDHHS Grant Funds $273,000 $96,133 $369,133 Total Project Funding $273,000 $96,133 $369,133 Appropriated for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised NCDHHS CARES Grant $273,000 $96,133 $369,133 Expenses Total Costs $273,000 $96,133 $369,133 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Department of Social Services 6. The Department of Social Services has the following budgetary change: • Child Welfare CARES — The department has received a one-time award of$7,318 in Child Welfare CARES funds from NCDHHS to support prevention, preparation and response to children and families impacted by the child welfare system. • LINKS Supplement—The department has received a one-time increase of$65,904 in the State LINKS (Independent Living Services for Foster Children) allocation from the Consolidated Care Act. The Department will provide one-time unrestricted payments to eligible young adults. • Cardinal Innovations - The department has received notification from Cardinal Innovations of funds totaling $104,670 for a broad set of services designed to support children in custody of the County. This sub-capitated payment arrangement includes Cardinal Innovations paying Social Services a per-member, per-month rate for each child in the custody of the County for whom Cardinal received Foster Children capitation payments from the North Carolina Department of Health and Human Services during the previous month. This amount is for April through July 6 2021. This amendment authorizes these expenditures in the DSS Client Fund, outside of the General Fund. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Visitors Bureau 7. At its December 15, 2020 meeting, the Board of County Commissioners approved a total project budget of $408,083 for professional services, construction, contingency allowances, and miscellaneous costs for the renovation of a former restaurant at 308 West Franklin Street in Chapel Hill, to create offices, meeting rooms, and support services for the Orange County Visitors Bureau. At the May 4, 2021 meeting, that amount was amended to $488,943 to perform mold remediation efforts. As of June 30, 2021, $416,183 has been spent or encumbered towards this project. The remaining $72,760 will be appropriated from the Visitors Bureau's fund balance to complete the project in FY 2021- 22. After this appropriation, the Fund will have an estimated fund balance of $277,443 or 19% of the FY 2021-22 expenditure budget. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Non-Departmental - Coronavirus Relief Funding (CRF) - Round 2 8. In FY 2020-21, Orange County received its Round 2 State-wide per capita share of the Coronavirus Relief Funding (CRF) in the amount of $2,881,614. As of June 30, 2021, the County has spent or allocated to the municipalities a total of $2,684,925. This budget amendment provides for the receipt of the $196,689 in deferred revenue for use of the remaining funds in FY 2021-22. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Board of County Commissioners 9. The Clerk to the Board of Commissioners has the following budgetary change: 7 • BOCC Chair Renee Price will be required to travel while representing Orange County in FY 2021-22, and the Clerk requests that $2,501 be transferred from the Board of County Commissioners Contingency in order to pay for this travel. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these items other than as noted otherwise above. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2021-22 and increases the General Fund by$676,340, increases the Grants Fund by$17,600, increases the Fire Districts Fund by $15,000; increases the Community Development Fund by $1,467,534, increases the Visitors Bureau Fund by $72,760, increases the County Capital Fund by $1,035,373, and increases the DSS Client Enhancement Fund by $104,670. RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and capital project ordinance amendments for Fiscal Year 2021-22. 8 Year-To-Date Budget Summary Fiscal Year2021-22 Community Visitors DSS Client Fire Districts Development Bureau County Enhancement Fund Budget Summary General Fund Grants Fund Fund Fund Fund Capital Fund Original Budget $240,762,361 $552,076 $7,242,735 $948,056 $1,432,667 $0 $0 Additional Revenue Received Through Budget Amendment#2(October 19,2021) Grant Funds $1,908,809 $116,293 $1,783,076 $13,119 $1,072,716 $388,404 Non Grant Funds $567,921 Fund Balance for Anticipated Appropriations(i.e. Encumbrances) Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $551,786 $31,750 $72,760 Total Amended Budget $242,687,305 $668,369 $7,274,485 $2,731,132 $1,518,546 $1,072,716 $388,404 Dollar Change in 2021-22 Approved Budget $1,924,944 $116,293 $31,750 $1,783,076 $85,879 $1,072,716 $388,404 %Change in 2021-22 Approved Budget 0.80% 21.06% 0.44% 188.08% 5.99% 0.00% 0.00% Authorized Full Time Equivalent Positions Original Approved Full Time Equivalent Positions(includes Permanent and Time Limited) 947.980 5.000 0.000 11.500 7.000 0.000 0.000 Changes to Full Time Equivalent Positions 3.125 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2021-22 1 951.1051 5.0001 0.0001 11.5001 7.0001 0.0001 0.000 9 WH ITE CROSS VOLUNTEER FIRE DEPARTMENT Phone:919-942-1194 Fax 919-942-9733 E-mail:Operations@whitecrossfire.com White Cross Fire Department 5722 Old Greensboro Hwy Chapel Hill,NC 27516 Dear Ms,Crawford This letter is to request the sum of fifteen thousand dollars($15,000.0)from the White Cross Fire Department unappropriated balance.These funds will be used to replace our Commercial Washer/Dryer system that is+20 years old and currently inoperable and beyond repair. We also plan to use these funds to replace 2 sets of turnout gear that have been obsoleted. This request is in continued support of the mission scope outlined in the Fire Protection And Emergency Services Agreement with Orange County, Sincerely, �~rl Tony Blake President, White Cross Fire Department