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HomeMy WebLinkAbout2021-630-Animal Svc-Town of Chapel Hill-Animal Control Services TOWN OF CHAPEL HILL ANIMAL CONTROL , PROTECTION SERVICES , EMERGENCY AFTER HOUR ANIMAL SERVICES AND COLLECTION OF LICENSE FEES SERVICE AGREEMENT This Animal Control , Protective Services , Emergency After Hour Animal Services and Collection of License Fees Service Agreement is entered into by and between Orange County, North Carolina (" County") and the Town of Chapel Hill North Caroli ; na (" Town " ) as of the 1 St day of July 2021 . WHEREAS , Orange County provides animal control, emergency after hours and animal tax license collection services within Orange County; and WHEREAS , the Town has a need for the services provided by Orange County through its ' Animal Services Department ; and WHEREAS , the Orange County operates a fully staffed Animal Services Department that has the capacity, capability and a shared interest in offering after hour emergency animal control and animal license collection fee services through an agreement with the Towns and WHEREAS , the Town of Chapel Hill desires to enter into an agreement with the County and has appropriated funds for the 2021 -2022 fiscal year for the performance of critical after hour emergency animal services and animal license fee collection within the Town of Chapel Hill in accordance with the Town of Chapel Hill ' s Animal Control Ordinance , NOW, THEREFORE , it is agreed based on the mutual promises contained herein and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged by and between the County and the Town as follows : WITNESSETH 1 . Designation of Office of Animal Control . a . The Town will designate the Orange County Animal Services Center as its " Office of Animal Control, " (OAC) . b . The County is authorized to appoint an Animal Control Officer (ACO) to respond to emergency and routine animal service calls within the Town. 2 . Scope of Services . a . Animal Control and Protective Services . The ACO shall provide animal control and protective services to the Town during the hours of 8 : 00 am through 5 * 00 pm, Monday through Friday, responding to calls within the Town on both a routine and emergency basis . i . All service calls responded to on behalf of the Town under this agreement will be handled in accordance with the Town ' s Animal Control Ordinance and policies developed mutually by representatives of the Town and the County. Rev 7/21 ii . The County will provide phone access at the OAC for the purpose of receiving animal service calls during the hours noted in subparagraph 2 ( a) (1) above . iii . The County will provide a quarterly report listing the number and types of calls handled within the Town limits to the Chapel Hill Police Department . iv . All County employees responding to service calls under this agreement will receive training pertaining to the sections of the Town' s Animal Control Ordinance that are separate from the Uniform Animal Control Ordinance . v . The County agrees to provide an animal control vehicle and necessary animal control equipment , for use in the Town . vi . At times when the designated ACO is on vacation or taking other forms of leave, the County agrees to provide an individual to respond to emergency calls for service, Monday through Friday, 8 : 00 a . m . to 5 0. 00 p . m . b . Emergency After Hour Call Services . The County shall provide emergency after hour animal service calls as described below . i . Emergency after hour animal services are from 5 a 00 pm to 8 : 00 am Fri and all holidays and weekends .Monday through Fr 11 . The County shall provide trained, qualified personnel to respond to emergency after hour animal calls within the Town by going to the scene when necessary to protect and preserve the health and safety of the public and the life and health of animals . iii . Qualified county personnel shall, when necessary and proper in the judgment of County personnel , provide first aid treatment and/or take animals requiring care to veterinary facilities according to County policy. When immediate veterinary care is not needed in the judgment of County personnel , an animal may be taken to the Animal Services Center . Sick and injured animals will be handled according to Animal Services ' operating policy. iv . The County may, in its discretion, bear the cost of emergency care and sheltering costs for animals that do not appear to have an owner or keeper, or where the owner or keeper can be identified, charge the owner or keeper with the cost of emergency care and sheltering costs of the animals consistent with the Animal Services ' operating policy . v . County employees or their designees shall attempt to contact at a time which is reasonable under the circumstances in each situation, the owner or custodian of each animal involved in an emergency requiring assistance . i I Rev 7/21 In witness whereof, the parties hereunto cause this agreement to be executed in their respective names to become effective on the date hereinabove written . Orange County Bonnie B . Hammersley, County anager Date Orange County Commissione Approved as to technical content : S ndra S Uc S eDirector Approved as to form and legal sufficiency: Au e Marie Tosco , Staff Attorney TOWN OF CHAPEL HILL O DEPARTM EPUTY/TOWN MANAGER wool © �j ATTEST B ERK : TOWN CLERK TOWN SEAL ` Town Clerk attests date this the day of , 20 Approved as to Form and Authorization z TOWN LEGAL STAFF This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act . `?A3YOM Oe P "4� FINANCE OFF CER DATE Rev 7/21 1 Y Y ORANGE COUNTY—DEPARTMENT USE ONLY Party/Vendor Name : Town of Cha el Hill Party/Vendor Contact Person : Chief of Police Chris Blue Contact Phone : 919 -96 &2760 Party/Vendor Address : 828 MLK Jr Blvd City Chapel Hill State : NC Zip : 27516 Department : Animal Services Amount : 112 , 275 Purpose : Animal Control Services Budget Code(s) : 10215305 489951 Vendor # 64 (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑ No® Contract Type : (Check one) New ❑ Renewal ® Amendment ❑ Effective Date 07/01 /2020 Approved by Board Yes [:] No ❑ Agenda Date : This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to executi of t greement : Department Director ' s Signature Date : `Z Agreements for emergency services or repa' n ject to the above affirmation. If services related to this agreement have already begun or been co m et pl se briefly describe the nature of the emergency condition that was addressed : Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications : Office of the Chief Information Officer Date : Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements : Office of the Risk Management Officer ,t Date : F ' 6 ncial 8ervices This instrument has been pre- audited in the man is equire b the Local Government Budget and Fis al Control Act : Office of the Chief Financial Officer l - Date : al Services i This agreement is approved as to legal form and sufficiency : Office of the County Attorney ' Date : i , I Clerk to the Board Received for record retention : All Docusign contracts must be copied to the Clerk upon completion : occlerkdocs@orangecountync . gov The following signature block is for hard copies only and is not required for Docusign contracts : Office of the Clerk to the Board Date : Rev 7/21 P e EXHIBIT A : GUIDELINES FOR EMERGENCY AFTER HOUR CALLS TO THE CONTRACT BETWEEN THE TOWN AND ORANGE COUNTY FOR THE PROVISION OF ANIMAL CONTROL SERVICES Regular service involves an Animal Control Officer (ACO) being stationed at the Animal Services Center Monday through Friday between 8 : 00 a . m . and 5 : 00 p . m . This ACO has principal responsibility for enforcing the Town ' s animal control ordinance within the Town limits and responding to calls about stray animals and other such requests for animal services . Orange County Animal Control Officers will provide emergency services outside of regular business hours (from 5 : 00 p . m. to 8 : 00 a . m . ) , Monday through Friday, and 24 -hours on Saturday, Sunday and holidays . These services include rabies exposures, dangerous animals , exigent animal cruelty and animals in immediate need of assistance . The Town will perform "triage " of after-hours service requests in accordance with guidelines jointly developed by Animal Services and the Chapel Hill Police Department , PROCEDURES FOR ORANGE COUNTY AND TOWN RESPONSE TO EMERGENCY AFTER-HOURS ANIMAL CALLS 1 . Injured Deer — A CHPD officer will respond to locate and euthanize . If the deer is a slightly injured fawn, the CHPD officer may consult with a rehabber such as CLAW ' s Inc . to make arrangements for its removal . The on- call ACO will assist with this coordination as needed . 2 . Owned Injured Animals — A CHPD officer will respond or otherwise instruct the owner to take the animal to their veterinarian or the after-hours emergency veterinary clinic to be cared for or euthanized . 3 . Neglect/Cruelty Situations — A CHPD Officer will respond and make an assessment . If the situation is severe, they will contact the on- call ACO for assistance . If it is not severe, they shall document in an incident report . The report will be sent to the Animal Services Center the next business day for investigation. 4 . Strays — A CHPD Officer will respond or otherwise instruct the caller to take the animal to the Animal Services Center and leave in the Drop Box . 5 . Aggressive Dogs — A CHPD Officer will respond to assess and confirm the presence of the reported animal . If the owner cannot be located to secure the dog, the on- call ACO shall be contacted to assist in capturing the dog . 6 . The on- call ACO will respond to any call(s) related to : Rabies Exposures ; Bites to Humans ; Injured Strays . 7 . The on- call ACO will not respond to the following calls : nuisance wildlife ; and injured or orphaned wildlife . Unless there is an immediate issue of public safety, the on- call ACO will not respond to calls about snakes . If these calls make their way through Communications , members of the public are to be referred to the Animal Services webpage or asked to call Animal Services during regular business hours for appropriate referral .