HomeMy WebLinkAbout2021-603-E-Arts Commission-Voices Chapel Hill-Restart the Arts
September 2021 v0.1
ORANGE COUNTY ARTS COMMISSION
2020-21 RESTART THE ARTS GRANT AGREEMENT
THIS AGREEMENT, entered into this 6th day of October, 2021, by and between Orange
County ("County"), by and through the Orange County Arts Commission ("Arts
Commission") and
Voices Chapel HIll ("Grant Recipient").
WHEREAS, the County established the Arts Commission as a countywide
arts agency that ensures the growth of local arts experiences by providing funding
and support for diverse high quality programs and projects; and,
WHEREAS, the Arts Commission administers the Restart the Arts Grant
Program to provide economic relief to Orange County arts organizations
impacted by the COVID-19 pandemic; and,
WHEREAS, the Restart the Arts Grants Program is supported by Arts
Commission with American Rescue Plan Act funds; and,
WHEREAS, the COVID-19 pandemic has disproportionately impacted the
arts and entertainment industry, stopping nearly all direct spending by nonprofit
arts organizations and their patrons in our local economy, a loss estimated to be
more than $130M; and
WHEREAS, the Orange County Arts Commission and Orange County
Board of Commissioners wish address both economic and societal chal lenges
faced by our community in the wake of the current, prolonged shutdown of the arts
industry; and,
WHEREAS, the American Rescue Plan Act provides that funds may be
used to respond to the public health emergency or its negative economic impacts,
including assistance to households, small businesses, and nonprofits, or aid to
impacted industries such as tourism, travel, and hospitality; and,
WHEREAS, the Restart the Arts Grant Program aligns with the funding
priorities identified in the American Rescue Plan (ARP), including:
Assist Orange County households by putting our artists back to work.
There are approximately 4,000 creative workers in Orange County. This
program will support employment of our creative workforce through
nonprofit support and expanded programs.
Help our small businesses by restoring arts audiences. Arts patrons spend
$36.7M each year in our small businesses when attending arts events, ten
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times more than sports patrons. Nonprofit support will restore and
increase these audiences.
Help our arts and cultural nonprofit organizations through funding. There
are approximately 170 arts and cultural organizations in Orange County
whose services range from arts education to art therapy to preservation
of cultural landmarks.
Aid impacted industries such as tourism, travel and hospitality. Prior to
the pandemic, an estimated 1.9M people attended nonprofit arts events
in Orange County annually, with 54% of attendees being non-Orange
County residents. Restart the Arts will restore and grow these audiences
through the creation of new programs and events; and,
WHEREAS, the Grant Recipient was selected by the Arts Commission
to receive the Restart the Arts Grant through the procedures duly adopted by the
Arts Commission; and,
WHEREAS, both parties wish to promote and maintain the integrity and
clarity of the Grant Recipient's ideas and statements and delineate the Grant
Recipient’s obligations to the County.
NOW, THEREFORE, the County and the Grant Recipient, for the
consideration and under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds ae provided under this Agreement
for Operations and Programmatic Support described in the Grant
Recipient’s Grant Application, attached hereto and incorporated herein
as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed two thousand
five hundred dollars ($2,500.00 ) have been awarded by the Arts
Commission to the Grant Recipient for the approved Project.
3. Contingency. This grant is contingent on American Rescue Plan Act
funding to Orange County. Final decisions on funds are subject to rules
promulgated by the US Treasury.
4. Responsibilities of the Grant Recipient
A. Implementation. These grant funds are to be used by June 30, 2022. Grantees shall
be required to submit documentation of expenses in final report. Grantees have to
submit documentation of expenses incurred in order to receive funds. If Grantees
do not submit proper documentation, they will not be eligible for reimbursement
under the Agreement.
B. Non–assignment. The grant cannot be assigned or transferred to a different
organization without prior written approval of the Arts Commission.
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C. Records. Grant Recipient must maintain records and other evidence pertaining to
costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
D. Use of Funds. The grants shall be utilized solely for the purpose described in
the attached Exhibit A
E. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
the date of which shall be provided by the Arts Commission Director. The Final
Report shall be in the format acceptable to the Arts Commission. Failure to submit
the Final Report or late submission of the Final Report, for any reason, shall be
grounds for denial and/or cancellation of grant funds for the Project and future grant
proposals.
5. Responsibilities of the Arts Commission
A. Payment. The Arts Commission shall release the grant funds in the amount of
$ 2,500.00 to the Grant Recipient.
6. Publicity
A. Acknowledgement. Credit must be given to the Orange County Arts Commission
in brochures, news releases, programs, and all other printed and online
publications. Copies of such printed materials must accompany the evaluation
report. Official Orange County Arts Commission logos may be downloaded at
www.artsorange.org/grantee-resources and may not be altered in any way. When
no printed information is used, verbal credit shall be given.
B. The Grant Recipient must enter all events, exhibits, and performances open to the
public and related to this grant award on the Orange County Arts Commission
website at www.artsorange.org/events . In addition, the Grant Recipient must add a
link to www.artsorange.org (Orange County Arts Commission logo preferred) to
their main webpage. Logos can be found at
https://artsorange.org/ocacgrants/grantee-resources/logo-usage-credit-lines/
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and their officers and employees from any and all claims or actual
injury, damage or loss to a person, or real or personal property that results from or is in
any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that they are not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
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obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain their own worker's compensation insurance
for themselves and their employees.
9. Termination
A. In the event of any of the circumstances set forth below (hereinafter referred to as
“default”), the Arts Commission or County may immediately terminate this
Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily comply with any provision of this Agreement, as determined
by the County in its sole discretion.
(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) days from written
notice of default or allow the grant recipient the opportunity to cure the default.
This clause shall not be interpreted to limit the County’s or the Arts
Commission’s remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. Governing Law and Priority: Both parties agree that this
Agreement shall be governed by the laws of the State of North Carolina and
Orange County. Grant Recipient shall at all times remain in compliance with all
applicable local, state, and federal laws, rules, and regulations including but not
limited to all state and federal anti-discrimination laws, policies, rules, and
regulations and the Orange County Non-Discrimination Policy and Orange
County Living Wage Policy (each policy is incorporated herein by reference and
may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.).
Any violation of this requirement is a breach of this Agreement and Arts
Commission may immediately terminate this Agreement without further
obligation on the part of the Arts Commission. This paragraph is not intended to
limit and does not limit the definition of breach to discrimination. By executing
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this Agreement the Grant Recipient certifies that they has not been identified, and
has not utilized the services of any agent or subcontractor identified, on the list
created by the State Treasurer pursuant to G.S. 147-86.58. By executing this
Agreement the Grant Recipient certifies that they has not been identified, and has
not utilized the services of any agent or subcontractor identified, on the list created
by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement
Grant Recipient affirms they are and shall remain in compliance with Article 2 of
Chapter 64 of the North Carolina General Statutes. In determining the basic
services to be provided, should any documents be referenced in or attached to
this Agreement, the terms herein shall have priority in any conflict between the
terms of referenced documents and the terms of this Agreement.
C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes
shall be resolved by nonbinding mediation. If such mediation fails either party
may initiate litigation to resolve the dispute. Should either party initiate litigation
to settle any dispute involving the terms of this Agreement such litigation shall be
initiated in the General Court of Justice of North Carolina seated in Orange
County, North Carolina.
D. Signatures. This Agreement together with any amendments or modifications may
be executed electronically. All electronic signatures affixed hereto evidence the
intent of the Parties to comply with Article 11A and Article 40 of North Carolina
General Statute Chapter 66.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalf of the Grant Recipient
Judie Birchfield, Board President Date
For and on behalf of Orange County Government
Bonnie Hammersley, County Manager Date
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10/9/2021
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ORANGE COUNTY—DEPARTMENT USE ONLY
______________________________________________________________________________
Party/Vendor Name: Voices Chapel HIll Party/Vendor Contact Person: Judie Birchfield Contact Phone: 919-418-4419
Party/Vendor Address: PO Box 3011 City Chapel Hill State: NC Zip: 27515 Department: County Manager Amount:
$2,500.00 Purpose: Restart the Arts Budget Code(s): 49601020-683012-96002 Vendor # 51428 (N/A if new vendor)
Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment
Effective Date Approved by Board Yes No Agenda Date:
This agreement is approved as to technical form and content and I as Department Director affirmatively state work on
this project has not been initiated prior to exec ution of the agreement:
Department Director’s Signature ________________________________________ Date: ________
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this
agreement have already begun or been completed please briefly describe the nature of the emergency condition that
was addressed:
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign cont racts:
Office of the Clerk to the Board __________________________________________Date:________
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10/7/2021
10/8/2021
10/8/2021
Orange County Arts Commission Powered by Submittable
Name of organization
or business Voi ces Chapel HIl l
by Kristine Marino in Restart the Arts Grant
Application
PO Box 3011
Chapel Hill, North Carolina
27515
United States
973-479-5529
kris.marino@voiceschapelhill.org
08/30/2021
id. 21104731
Original application 08/30/2021
ORGANIZATION/BUSINESS
INFORMATION
n/a
Date organization
was formed
12/01/1981
Authorizing Official Judie Birchfield, Board President
Authorizing Official -
phone number
9194184419
Authorizing Official -
email
judie.birchfield@v oiceschapelhill.org
Grant Manager -
name (if different
from Authorizing
Official)
Kris Marino
Grant Manager -
phone (if different
from Authorizing
Official)
9734795529
Grant Manager -
email (if different
from Authorizing
Official)
kris.marino@v oiceschapelhill.org
Is your organization
physically located in
Orange County, NC?
Yes
Organization street
or PO Box address
PO Box 3011
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Organization City Chapel Hill
Organization State North Carolina
Organization Zip
Code
27515
Organization website www.v oiceschapelhill.org
Organization Tax ID 581450444
Applicant
Race/Ethnicity
W hite, not Hispanic
Legal Status:501(c)3 or 501(c)6 Nonprofit Organization
IRS Determination Letter
VOICES_tax_exempt_ltr.pdf
Are 25% or more of
your annual
expenses related to
the visual, performing
or literary arts?
Yes
NARRATIVE n/a
W hat is the mission
of your organization?
VoicesChapelHIll (VOICES) is a mature auditioned community chorus
serv ing the Triangle since 1980. Our Mission is “to foster, sustain,
and share the art and joy of choral music and to enrich the Triangle
community through excellent performances of music from div erse
cultures and historical periods.”
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Provide a brief
description of your
pre-pandemic core
arts-related
programming or
offerings.
VOICES is comprised of 3 distinct chorale groups VOICES, CANTARI
and Summer Voices, with a total membership count of 210 v ocal
artists. VOICES is the only non-affiliated nonprofit chorale group in
the Orange County area. Our membership and performance
attendees represent a range of demographics.
Prior to the pandemic VOICES employed an Artistic Director and a
Rehearsal Accompanist and had fiv e in person performances per
year: 2 by VOICES, 3 by CANTARI, and a Summer Voices, that staged
a summer concert or international tour. In addition, we collaborated
with local youth groups (Chapel Hill HS Chamber Choir, Sisters’
Voices, NC Boys & Girls Choir) in performances and workshops. W e
practiced and performed liv e, in person, in local Orange County
v enues. Our in person attendance prior to the pandemic was 1,075
per year.
Our performing repertoire ranged from classical to modern periods
with contracted instrumentalists and soloists. Exemplars include
Orff’s Carmina Burana, McCartney’s Ecce Cor Meum, Mozart’s
Requiem, Dv orak’s Mass in D Major, RV W illiams’ Dona Nobis Pacem,
selections from Messiah: A Joyful Celebration, Honneger’s Une
Cantate de Noël.
Please explain the
impact of your
organization on the
Orange County
community in a
typical year.
In a typical year, VOICES brings to Orange County a unique
opportunity to experience classical pieces liv e, as well as new and
unique music through commissioned or premiered new choral works.
VOICES typically performs 5 times per year in Orange County, with an
av erage annual attendance of 1,075. W e rent practice and
performance space from local organizations, ensuring our funds
continue to support the Orange County community. In addition to
ticket sales, tickets are av ailable at low or no cost to community
groups in need.
VOICES has 210 v ocal artists, 3 contract employees (the Artistic
Director and the Rehearsal Accompanist) and engages additional
local paid instrumentalists and soloists for our performances. Our
work with youth groups prov ides them with an opportunity to
experience a broad genre of music.
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Please explain your
intended use of a
Restart the Arts
Grant, if awarded.
Funding from the Restart the Arts Grant will be used to directly
support the salaries of the Artistic Director and the Rehearsal
Accompanist. As in 2020/2021, should pandemic conditions in
2021/2022 require, we will continue to practice and perform through a
v irtual env ironment, and we will continue to employ the Artistic
Director and Rehearsal Accompanists.
COVID-19 has not only impacted our fundraising efforts but has also
impacted the way we practice and perform. In 2020 we reduced the
hours for the Artistic Director and the Rehearsal Accompanists, our
practices were held v irtually, and our performances were made
av ailable free of charge to the public v ia our website. W e believ e in
the importance of the work that we do for the Orange County
community and hav e made ev ery effort to continue our work through
the pandemic.
The budgeted cost for salaries the 2021/2022 fiscal year is $22,000
for the Artistic Director and $9,000 for the Accompanist, which
represents 42% of the program budget ($74,607). An additional
$22,000, or 29% of the program budget is to support local contract
musicians and an artist commissioned piece and an additional
$7,700, or 10% of the program budget is for rental of rehearsal and
performance spaces in Orange County.
Please explain
measures taken by
your organization to
mitigate the spread
of COVID-19.
Since March 15, 2020, VOICES has practiced and performed v irtually
v ia Zoom. Performances hav e been made av ailable free of charge to
the public on our website:
https://www.v oiceschapelhill.org/about/watch-and-listen/ In person
meetings, where conducted, hav e followed all CDC guidelines,
including use of PPE, sanitization of hard surfaces and the use of
v entilation and /or outdoor meeting spaces. Future measures will
follow all CDC guidelines, as will the decision whether to practice
and/or perform in person or v ia a v irtual platform.
COVID-19 IMPACT
DATA
This data is for the OCAC's informational purposes only and may or
may not be applicable to your organization depending on your
structure.
Number of Staff
Eliminated since
March 15, 2020
0
Number of Staff
Positions
Furloughed/Hours
Reduced since
March 15, 2020
2
Number of Public
Events Cancelled
since March 15,
2020
8
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Total Lost
Attendance since
March 15, 2020
1600
Number of Artists
paid during calendar
year 2019
2
Number of Artists
paid during calendar
year 2020
2
FINANCIAL
INFORMATION
n/a
2018-19 (2019)
Actual FY Income
84401
2018-19 (2019)
Actual FY Expense
71659
2019-20 (2020)
Actual FY Income
65315
2019-20 (2020)
Actual FY Expense
80916
2020-21 Actual FY
Income (Budgeted
2021 Income for
those on a calendar
fiscal year)
64580
2020-21 (2021)
Actual FY Expense
(Budgeted 2021
Expense for those on
a calendar fiscal
year)
48223
Please upload your current fiscal year Operating Budget
VOICES_Budget_July_1_2021_to_June_30_2022.docx
Upload Year-to-Date
Balance Sheet
n/a
COVID-19 Relief Funding Already Received
c77f760d-ffdc-4815-a07e-3a68b9163693.xlsx
ACKNOW LEDGMENT Please read the following statements below and click to agree to each
statement.
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By submitting this
application, I
acknowledge I have
read and understood
the guidelines for the
Restart the Arts
Grant Program. I
make the following
representations and
acknowledge
agreement to the
following terms and
conditions:
I am the duly authorized representativ e of the entity named abov e
and can bind the entity to the terms of this Agreement.
If funds are prov ided by Restart the Arts, the funds will be used for
the purposes set forth abov e.
I bear full responsibility for any and all tax consequences of receiv ing
grant funds.
The representations made by the applicant in this Application are
material terms of the Agreement, as is compliance with the Grant
Program. The OCAC may cancel this Agreement at any time upon
discov ery that any of the information set forth abov e is inaccurate,
that these terms hav e been v iolated, or any prov ision of the Grant
Program has been v iolated.
If funded, the applicant will prov ide documentation as ev idence for
future expenses. Documents such as receipts, bill/inv oices, monthly
financial statements, and payroll ledgers.
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