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HomeMy WebLinkAboutAgenda - 12-11-2001-8aORANGE COUNTV BOARO OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 11, 2001 Action Age de Rem NO. ~-Q SUBJECT: CJPP Continuation Gmnt Acce ptance DEPARTMENT: County Manager PUBLIC HEARING (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Grant Awartl Gontmct: NG Dept. of Shanon Hinton, eM. 2300 Conection TELEPHONE NUMBERS: Hillsborough ]32-6181 Chapel HIII 988~a55t Ourham 665-]331 Mebena 336-22]-2031 PURPOSE: To receive Criminal Justice PaMerehip Pmgram (CJPP) implementation grant funtls totaling %'165,221 from Me North Carolina Department of Conection. BACKGROUND: Tha NC Department of COnection has approvetl the annual grant proposal submitted by the Omnge-Chatham Justice Partnership Atlvisory BOaN (OCJP). The purpose of this aweN is to operate programs, itlen[ifietl by the OCJP, which address adult oRenders sentenced to intermetliate sanctions. The OCJP currently supports the pre-teal release program. This program, administered through wn4adusl arrangements with Omnge-Chatham Alternative Sentencing, addressee jail ovemrowtling by moving Inmate-rela[etl tlata expeditiously through Ne criminal justice system. In atltlgbn, the OCJP supports a continuum of services for this population. One such program is provided via wntmd with OPC Mental Health Center Due to state butlget constraints, the grant awartl has been reduced by $16,]20. The OCJP anticipated a potential reduction and has implementetl the necessary steps to ensure continued service with local pmvidere. The contracts for service providers will be modified ecmrdingly end aubmMetl for eOCC approval In January, 2002. FINANCIALIMPACT: Program services are primarily provitletl through CJPP gent funds. The County cunently contributes approximately §3,000 towaMS the pre-trial release program antl $12,500 for atlministra[ive support to the OCJP. RECOMMENOATION(5): The Manager recommends that the epartl accepts the grant awaM antl authorizes the Chair to sign contingent upon atafr review. STANDARD GRANT AWARD CONTRACT AND CONDITIONS North Cnrollne Department of Correction Division of Community Corrections Crimlvef JvsOCe PertvenM1ip Program THIS GRANT AWARD CONTRACT IS MADE AND ENTERED INTO this _ day of November .2001 , between [he NoRh Caroline Deparhnent of Corzection Criminal Justice Parmereldp Program, Gmntoq and Ora pe C~ t fOr°nedCbarbaml Grantee. WF[EREAS, the Gmnwr desires to ¢swrd the Grunts a North Carolina Department of Cortxtion Criminal ]usnca ParmecsNp Program (lsereivafter referted m as'NCDOCCIPP") grant, and the Grantee dashes to accept said grant, upon the terms and covdikovs RereweRer set Pooh: NOW, TFJEREFORB, IT IS MUTUALLY agreed as follows: L The Granror pursuant ro NC G.S.§l43 B hereby awards e NCDOCC]PP gm¢t m Na van[of S1fi5.111.00 for dm gan[period of~nlr t.?nnt to l,ma. 302002 tv become effective ee[ foM below, and subjatt t0 Ne availability ¢f Nude appropriaced by Ne North Camline General Asecmbly. The Depamnent of Cortection reserves Ne right to reallocate funds as tnavaged by the Office of Smte Budget and Management udder the Executive Hudget Act. II. The Crzantee covevevts aM agrees that a grmt awarded ro Ne Grantee as a result of submission of s NCDDCCJPP play or appGcabn shall be mbject ro and inwrfavrate the wnditions set fekh herein, and roles, regulations, end policies of Rre NCDOCCIPP. The Gmvtee shell include provuiovs appropriate to vartY out Na puryoses of these conditions in WI contract of employmmS corunlmnt's agreements, and contracts issued under an approved application. This conkett may no[ be emrnded or altered without the writren wvse¢t afboth parties. III. APPlieable RWes/RegWa[i0ns A. Non-Supplavfivg Sfipvlatlov: The Grantee egees that fupde aweNed pucsuant ro this contact will nos be used m suppled[ or replace fderal, state yr local fwds vNerwisc available for related NCDOCCRP-fundW ecflvities. B. Fiscal Regulations: The fiscal administration of greats shall be subjen ro such (ureter roles, regulations, and policies eon<emmg eceounkvg and records, paymm[ of (ands. cos[ allvwabiliry, submission of financial reports, ea., as may be presc bed by rte NCDOCCIPP consistentwith Ne purposes and euNOrize[ione of NC (LS.§143B and 148. It is the Lurther responsibility of the Grantee to be away otall rv4s, rcgWabns, laws and policies of the NCDOCCIPP, now existing or hereafter promulgated or amended, pertaining to the administration of programs and projects Podded by the NCDOCCJPP. C. Audit and Inspection: The Crzmtre ogees m have performed m amual audit of Ne NCDOCCIPP.fmded project and submit a copy [o the OBce of grate Audiror and make copy available locally for inepcctim by NCDOCCIPP smtf. Thu emval audir requimmmt is seris5ed if the NCDOCCIPP.Lmded program is part of the Grmtec's amllel single audit Grantees receiving 5300,000 or mom u NCDOCCIPP fun&ng mmvally must also rare[ audit complimce mquiremeva of the Single Audit Att of 1984, minded. The NoM Carolina Depermrem o£ Cvrmfioq and Ne State Audimr's offeq or any of their duly authorized cepreaenptivm, shall have access for the pmpoee of audit and ruminanm to mY bookq dowmrnU, papers, and records Nat pertain to this projxt Ifasa[esult ofwspec[ion ofNe eudiS mYP Jett expe~itmc is disallowetl, ae NCDOCCIPP may N is sole diecretien reduce Ne amomt of the grant award by the ammun[ disallowed o[ demmd repayment D. RePOrdvg Requiremena: The Grantee ogees [o submit financial reports, anitorag/eveluadon reports and/or infommtim a wridvg or elearovically as requicd by the NCDOCCJPP. The Grmt« agora m provide scgulm progress repents accmding to Ne schedule and fomat se[by the NCDOCCRP. E. Release of Informadou: All non-client records, papers, and vtha documents kept by Ne Grmme and any wntreca mdm Ne gtmt reledvg to Ne receipt and disposition of NCDOCCIPP funds ere required m be made available wdm Ne tern a and condiaovs of applicable sate reguutiona. These records must be kept m file for dues yearn following the close of each amual grmtpedod F. Assigvmmt of IntereeD The Grantee shell rat assign any utmost iv Utls gent agreement and shall not o-visfm soy interest wheNer by assignment or voation, wimout Ne prior written consm[ ofae Grantor thereof, except ee apecifiedherem. G. Thlrtl Parly Participedov: The Grmtee may enter inro a covo-act or ageemmt for emdon ofNCDOCClPP projen activities m for provisim o£setvica described iv the approved NCDOCCIPP plm or apphcatiov. Any such contracts or ageemma shall provide thin Ne Grantee will remin ultimate cmtol and respormibility far Ne project and that Ne service provide m cmnaacmr shall be bmmd 6y Ne Grantee's NCDOCC.IPP gent ewaN covmet end condidms. Thu includes services provided to the Grantee by n advisory board arany advisory board committees m subcmmmirees, by vvlmmers, by sate and local agcn es or any oNm parties. In any case, where Ne Grmree rates mto m agrcemrn[ or a rontmcl wiN third panics, and whin such agrcemmrs or connaca me rat eontrery to uw, Ne NCDOCCIPP shall not be obiige0.d or table far my breach of convect or oNer scrim N Wes m my party other thin the original Gmvcee. The Grantee is responsible for acquiring and following NCDOCCJPP gnidelirres covering payment of ud'vect costs before egeeing m pay edminu[rotive costs wiN gnu funds. IM1e Grmtee shall provide one copy of any su<h wrttten agreemeva ar contact dvcumena to the NCDOCCSPP W the Gravae's emuL community c rrectlane plan or a my amendments involving Dre name. Approval vI tM1C Grantela mnual unity rorrmtlans play or plan amevdmeva shall rnvatlmte approval of agreemm4 or mnfraca conbinetl therein. Page 3--]sly I, 2001 to lone ]0, 2ro2 'H. CrlmNel Peoalti«: Whveverembezzles, willfidly misapplies, stwls or obmins by fraud any funds, assets, or property from a grenq whether received tlirectly or indirectly Imm the NCDOCC]PP, shall be subject tp prosecution urakr applicable law. Whoever knowingly and wilffiIly falsifies or coon«Is any material fact in any application foc assismnce eubmitkd pmavant to the Skro-Cowry Criminal Jusdce Parmersbip Act or in any recoN required k be meivtainW pm;uant to t¢ie contrast shall also be subject N prosewdon. L Canrivuatlav of PtuNVg: The Grooms understmWs [bat We awarding of any NCDOCCIPP gran[ in vo way assures or implies continualiov of funding beyond Ne project duradon indiakd pn Ne grant award conk«t J. Waiver: It is agreed that Ne Gmnk2s feilme to insist upon the strict pert'ormance of any provision of [his application or k ezemise any right based vpov a breach thereof er the acceptance of any performance durin%such a breech, shall not consnNk a wawa of any rights assigned to Ne Grantor uvtl«Nia epplicatioa K Title to Property: The title k all real or oN« properly acgvved or conatrucretl m whole or iu part wiN grant fords in accordance with an approved budget and oN« rcquiremevk set by the GTdntN shall be held et all times by Ne Grantee county end may not be reaasipped. The deed to such propene shall be held in the name of Ne Gmnke cowry. Said property is subj«t m var,skr or divwm~ent at the opEw of the NCDOCCIPP where its metro pmjen purposes is diealtaw~or di«ontinuM. The proceeds of any transfer or divesmrent ofpropetry shall belong k the North Carolina Dapanm«t of Correction. All items procured with NCDOCCIPP gent Ends must be Ne property of Nc Gravlee, not ony of rte employees or contractors. The Gmnke shell exercise due caution in [he uaq maintenma, prpt«tioq end preservation of such property during Nc pcriod of project uec. If NCDOCCIPP fonds are seen[ fir an vpproved renovation pmj«[ on renkl property, Ne Games is responsible fa securwg written agreemenra from Nc decd holder of the vatM pcbpetty stating the form iv which the cost of sod renovations will be repaid m the Ganke. An exmvple is waiver of lease or renhl payment. during the period in which tbeeumulative emom[ of euchpaymacs ryuals the coat ofthe renovation. L. Seleutlav o4 Fenplty Slte: No gmvt fords rray be expcvdcd for the pvrpme of purohaeing, conswctivg or modeling a facility or locating a progam unless all necessary local laud use ordiveneee and prnnik have been met mtl the facility approvetl £or epemtion e[ the proposed site by she appropriate governing body. Ifthece are ve total ning oMinmms in Ne jusisdicfion m which Ne proposed Nciliry or program will be lowte4 the Grantee most report this ro the NGDGCGJPP before any funds ere expended order Nat a procedure For gathering public input on the proposed facility or program en be put inm plea, The Grams shall be reeporoible for providing sut5cievt vodfinetiov eM review of a particular sire far a facility or progam paid for in whole or in pen with NCDOCGPP fiavde. The Gmntce must provide written verification of site approval before proceeding with Ne expenditure of any funds far such a Gcility, except that a fee such as reasonable Page h--luly 1,1001 m1une10, 3004 - 5 earnest money may be paid with prior wriaen approval of the NCDOCCIPP. Written notim of plans m locere a facility ar progtem shall be pmvidetl by Ne Gmvree cowry m dse Board of County Commissioners m the 6mnree cowry and, H a different cowry, ro the Board of County Commissioners in the ceunty m which the proposed facility or program is m be located. A copy of this nofice shall also be provided m the Gmn[or. [[ is the specific responsibility of Ne Gravke to ensure that the Boartl(s) oY County Commivsivnera end any lawl govemvaent body with authority over the Grevke cowry ar Poejurisdiction N which Ne fecihty m program is to be located approves of Poe use of a particWar sik for evy opevdons paid for iv whole or m part by NCDOCGIPP fords. Forther, title to my property must be held az stated m III. K. above. IV. Operadoual Procedurca A. Cvohq Policier Iv RHeck ]he Grantee cowry shall manage the grant fords wd enema [het tire pro@am operetion wd all grmt Pond expendikres are carsiad out under the fiscal poliriee ofke Grm[« county, except where otherwise providetlforin thu mvvaa B. Implemmtatiw of Protect Wirisiv Sixty Days: the Grenke agrces m implement NCDOCCJPP poj«ts within sixty days fallowing Ne grmt contract etfecme date, ezcept ss provided below or be subj«t ro aummefic ^°"cellatim of Ne grant An extension may be audrmized if requeared avdjustiEed'm writing luting the ividil sixry- deyperiod. Implemmktion includes hhivg of staff or exprndivtra of funds es stated w the budget ofm apyov iNCDOCCJPP plw or epphcation. C. Accavvfivg Requvemenb: Grantee agrees m record all project costa following gevmaBy acceptei Pond ecmwdng procedures. A sepamk acmwt numbs m coat remNivg system moat separate ell project costs from the Gswree'a othm or gmeml expevdituree. AdaNak dacwaevvdon must be maivmivetl for all project mpmdiNres wd comsktrnmt of fords. Such fivwciW r«ords and eupponing documentation must be remised wd available for audit purposes for three ynars (ollowivg Na and o£ the gent period. Adequate documentation is definedaz follows for mch majorbudget category: t. Peraavvel: Docummvdon moat inclutle time and awMavice records, payrol6 periods, payment rote avd a brief descripdon of We service(s) provided. gtirve Reports must be signed by Nc employee and supervisor. 'Chia requirement eppliea b all pevowel paid from NCDOCCJPP grant foods, All salary-increases moat mmply with CIPP policy and be approved ee_e part of We amuW gmn[ submissim or Po subsequent progrm/budget amendment requesn. 2. CamraMUal Serviees: For indivitlual cmtracmal smite providers, docvmmvtiev must include the signed cowacS time and ettendwce report showing dens period payment mk, hours pm day avd service(s) provided. DocummteGOV must be signed by the convacmW service provid« and Poe pr jeer dueaor. In c e of orgmiaetiws performing professiervl services, dommmmdm must iveNde a deviled billing indicating services pecformetl or products deliv«ed, paymeno rate consisomt with conuacmW agreemmq and approval by the project director. Page 4~--laly 1, 2001 m lune]0, E003 3. Travel: Documemauon musr be deviled, m ivclude date, destination, mileage, n f travel, avd itemavtion of expenses. Receipts for parMn& mitio4 registration, avd Iedgivg arc raluired. Expense vouches will ivclude the signature ofine employee avd supervisor. Trevel expert ee shall nor exceed chose approved by the ceantee cowry. Trevel iv permanently sssipned county vchides _ purchased with C1PP funds must be dvcumenmd on a navel log and kept available for reviewing tlunng monitoring vista. 4. Supplies avd Otber Operetivg 6apemea end Equfpmenh Documenvtion must mclude purchase order euthorizatio4 audited vendor invoices eppmvrd by the project director (end ache higher authorizing official, ff appropriate). The Grantee fvnher agrees to meNrein a vurzenr invrntory of all project ryuipment avsitc at the pmjact lacatlvn. S Covstrucdon and Renovadov: Donumrnvtion moat inglude covrcacts for sevrices, payment rate cansinmst with convacmal arrangement, covsbucdov supply cosy and invoices, mchitecmml plans (if appropriate), dates fm stmt avd completion of pcojxm, derailed billing to indicate smvices paformW aVOr delivered, AND necessary approrels by project director. Avy construction or renovation perfomud by of for the Grantee shall be made accortlivg m local rates avd policies governing such activities, for exemplr building permits. Payment of rent shall not be made on fauhties comtructed, renovatetl or acquired with NCDOCGPP Brent fiends withwt prior written approval from NCDOCCIPP. D. Payment and Utilvativv of Fuvda: Ponds awarded are to be ezp®ded only For purpoeee and acfivities coveted by the Grantee's approved NCDOCC]PP plm or application budget Project Pontls may no[ be expeudetl or committed prior m the greet cpvtreM eSectlve date. Project funds diabumemene is subject h complefiev of requicemeva set forth ss a checklist iv the award letter. This checklist of requimmena is incmpomted by referrnce and made v part hereof. Pmjecl funds may not be expendN avd will vat be reimbursed until the Gravhe aubmia is grant award wvhvd sigvci by t>u appropriate offv7el or off leis. Pmjevt fund¢ will be made available through a eimburaemenl pmcedmu as provided by NCDOCCIPP policies and procedures. Submission of reimbursement requests arc required by We frHeenth day of each monN for the exprndimma of the prccedmg month. Projed rands may no[ be expended and will rat be raMbursad unW the Grantee has evrered ail required aRentler dam Into the NCDGCCJPP [vmrmation Management System QMS) avtl has fully comp4etl with alt other NCDOCC]PP reporting requlremeva,-®clutlwg finencial reparm, through [he movN for which refmbuisement k being regaeahd. At no time shall [ha Grantee request or have ov hand funds iv excess of Ne amount necessary for expendihue within Ne next vinery days. The balance of gran[ funds remaining after the completion of a project ss authorized m the apptvved applicefion will automatically raver[ m the NCDOCC]PP account for vnrestrict~ reallocaliov by the NCDOCCIPP uprovided for in the Criminal ]u¢dve Panversbip ACt. E. Grant AdjunmenL The Gmntcc moat obvin prior written approval from the NCDOCGPP far m jor project changes. These ivclude, but me not limired m the Page 5--luly 1,1001 bJUne 30, 30m following: a) chevgee of subsmnce in project eetivifies, dears, or research plans ae forth in the approved application; b) changes or deviaoions which might alter Ne pmjem scope ar imm~r, c) changes in the project dirator and/or key professional persarmel identified in the eppmved application; d) chmges iv Abe approved budget with the exception of those changes pemutted in accordance with provisions cited later in this sectlom and e) chmges in the lrngh of the groat pvivd Request for budge ammdmmes we to be submiaed on the NCDOCGPP Budget Amendment Forms. No equipmem purchases or salary increases not included m the approvN budget may be made withoutprior approval ofNCDGCCIPP. The Gmnme may dnvia[e from qumtities of equipment hems in the approved budget as long as [he total dollaz amount of the equipment budge i9 not excd~ed and the egwpmmt is being purehazed et the lowest possible reasonable pricq provided written notification is 9vbmitt~to Ne NCDOCC1PP poor to pumhme. This notifnation shallbe maintained in the pmjem file by both the NCDOCCIPP and the Grantee. In changing the approvM budget in Ne course of a grout year, Ne Grantee may not v'anefer a mmulmive toml of more than $10,000 m 10% of the tool awurd emamq whichever is less, withmt prior approval of the NCDGCCJPP. Thu eppliee to trmskrs benvav, among or within the major budget wmgorim. All chmges in the approved budget must comply with C1PP policy and reopdremenb iv the &mt awaN, and ell portion of the grant contract. Request for approval oI bntlge[ ammdmevb shall be matle iv time to allow [en worldvg days far stab review end epvs(tlerafion. Budget amentlmeub may not be matle after May 1$ of [he annual gray[ period. Trmufms not requiring appmvel must ba repor[vd in regulmly required fwmcial reports. F. Pramremmt $mvdards antl Pmeetlurev: Grantees shall mat the m requiremmb far procurement stmdasds and procedures conmined in $mte law m iwtha limited in this pemgmph. All items procured with NCDOCCJPP gran[ trade muss be the property of the Grantee, rot any of its employees or mntrectoa. All procmemmt shall be ac vmplished by obmirung adequate and effective competition to Ne maximum practicable extent eowis[mt with Ne value and speci6caeon of supplies and services to be produced Publicly advertised procurement with sealed bide antl public openings shop be We prefined method. A system of cmtmet admwutrativn shell be mainaned m assure the following: 1) covtracmr conformity with the terms, canditlom, and speeifcations of Ne cgntmet purchase order end 2) adequate follow up of ell deliveries. The Grantee moat maintain procurement r«orda which provide dacumenmtivn of procurement action including Ne justi6canpn far sole oc single source m Ne negotiated method of mocuremmt. The host plus a peremtage of cmPmethod of conbacung shall not be used. G. Letting of Purehme Contract; All purchases of fumimre, fumes, equipment, materials and supplies fo[ the pmject described w the eppmved application shell be made m Ne lowest poeaible reasonable price. The Gantee agrees m adhere ro the following requirements in making such purchases: a) whet the purchase will require mom than $1,000 but lev then $2,500, informal bide shall be awarded to the lowest responsible bidder, mlting into considemdon quality, perfo[mence and We time specified £or perform rte , ahhough if this r yuiremm( is in coMict xith Groats cowry policy, that county policy maybe applied; b) all other purchases shall be made through We Grantee's Peg 6~-July 1, 200110 lose 3n, 2003 normal commercial purchasing pmcedwes. The NCDOCCIPP reserves the ri~rt to establish the price or set Ne allowable coat value of any items ecquittd by the Grwcee without compliance wish those provisions. All new vehicles purchased with project Lands mart follow formal bid procedmee. This procedure involves soliciting angled bids from gvalifled sources o[ supply. The requirement is legally edvenisM wd bids arc opened iv public. At least two msponsible bids must be receivM and [be Ivwest bid enure be acceprod. Any vehicle purchase cagvima prior approval of the NCDOCCIPP. Cowries also boas the option to make purchases order State tourism. All suaM1 purchases matlh with NCDOCC]PP grout Nntla must result in ownership by Ne Grnvke monty of purchased Items, 8. YearvEnd ExpevtliNras: All expmdiNre3 must be made by June 30, 2002 iv order m be mimbursd Gom Eecal year 2001-02 funds. The Cranks mmt request relmbureement vlkntls spent in a grant year by August 15 fallowing the Vet day of [hat grant year. Any request Por reimhurumevl made otter August 15 wtll be paitl from mrrenl. year gran[ funds, i<auch lends are avvlable. Atltlitlovelly, each Croaks shall submit by March 31 0[ each year a summery of prof eMed current grant yur expevtllkrea far impkmmkdan and dkcretlonary fuvtls. V. AgowablelNov-allowable G'09k A. Agowable Costa: The allowebiliry o£msts ivcuned under my gcmt eFSll be determined k accordance wish Ne ganeml principles of allowebiliry and stmdards ea by the NCDOCC3PP. V the allowebiliry of m expmdimre sensor be determined because records or docummktiov are ivadequak, the quesfiovable cost shill be disallowed. B. Expenses NOt Allowable: The Grantee may not expend grant kvda for the following: e) items not pert of the approved budget; b) indirect cveta. The Grantce may not expend funds Poc the following unless specified in the Omvve's pIm or application for leading and approved by Ne NCDOCCIPP: a) mnswdion or rmovadov of a ihci4ry, atrvctwe m building; b) purchase of automobiles or vchidcs; and c) purchase of bWldingr and a3a0ciahd Imd or payment of re91 estate me[[gages or $C6. Tha Glall[ee may n0[ expend grant funds for the following wiess prior written approval eepamte ffom tlsc Grmme a plan wd appliwriw is obtainer from tl3e NCDOCCIPP: e) purchase of raw laud ve b) mtertainmavt. C. Pmaonnel: All of the dories and aervicee rendered m performed k the activity of tlila pmjmt will be wder Ne Gmmee'e supervision, and all penowel engaged m the work shill be fully quelifiN wd shell be authorized or pmniard wdm federal, state, and local law ro perform such services. Salary and other compmeadon for musty personnel ngagW in the work shall be based on eehbliehed mwty personnel policies covering qualificariova end development and maintmmce pfjvb desaiprioua, and selarics shell be established in eccoNmce wile N<county's approved pay clasaifcatiov play. Personnel costs shall not he aggwabie a9 aaem to be financetl w whale ar in part with this gray[ awarq unless the position or allowable cos[ thereof k specNCally on-rained within the narrative porfiov of the nppllm[fov and the approved budget antl then only as to [he mat therein tlesignated as approved. All increases in cauvty Page ]~-ruly I, 2001 io lone 30, ]0@ 9 pmsoanel salaries nod ether compensation must be implemevkd W aerordavice with [he couvry'a personnel polices entl pay elassitleatlan plaq m approved by the County Beard of ComWSSfovers. DocumevtaHOn of such increases shall be made available to the NCDOCCdPP Upon request D, Cvv[rects for Profnsivnal Services: the Cmmtee azsmes Ihat in any NCDOCCIPP pmgem err p ject rtquicivg she pmcuremrnt of emlmemal services a competitive bidding or compedHve vegoHmion prbceee will be used whet eppropriak eM pmmiwl and whrn required by law or by ewvry policy !o all eases Ne Gmvtee shall secure the most coat-effective mamim of providing servces. to the ease where Ne county opts rot m use a rompeH6ve process aM Hte ws[ of emvacmel services exceeds the range of typical mk¢ for such services m other couvtles, the NCDOCCR'P may require the wvnty k make a request for proposals or utilize compeddve b'ddivg before expending feuds far wnlmcNal9CIVIC6. Contracts shall wvmin informatiww~ about the scope and cosh of services m he revd¢ed and the number of pereons to be served, the Gmntm shall draft service contract according m C1PP guidelines for proposed wvtacrs, and Hk Omnke shall have the responsibility for securing from G]PP such guidelines before entering into rontract for aervie<s. A copy of Ne proposed covtrac[ most 6e sobmlHed [or wvsitlmadoo during the NCDOCCJPP review of [he' Grantee's play err oppllestiav. No foods may be ezpevdetl fm rnutract egcemmt uvHi such contracm are recebed and approved ee a part a(the greet application process E. Ioaurmre and Ivdemnitiratioo: Groot fiends may am be committed for htvrance or indenmifcatlm expenses uNesa Ne Grantee's plm and applicetim duvovstrak then a) types and exknt and cost ofcovemge wHl be m accordance wiW local govemmrnt policy and sound business pmedce and b) cosh will notbe charged far connibudons to a reserve for eself-imumnce program. Grant foods may not be ttquened by the Gmvkc if eery expmdihves are ro be made for ivsutance or indemNficanov costs far which the above certification wmrot be made unless camplcte derails and juedfication have been submined ~o the NCDOCCIPP and prior approval ha¢ hem gamed. F. Rent and/or Lease of Space or EquipmmL Ali lames rotated into for purposes of a fwded projmt shall he made a[ Ne lowest reasonable prices. The Omneee may use its normal leasing pro<edmce and space requirements £or employees. The rmml charge must be consistent with prevailing rakawdre roes. The Grantor shill not be obligated for evy rent or lease agreement beyond [he gran[period. Any leaseholder improvemrnt k be made by the Gravree must be included m the approved grant budge. The Grmice must secure written dacumen[eaon of the m:trnt to which dse Crtmtee will be compensated for such leaseholder improvement by Ne lessor craenction in ma charg<rorrCni,.m,>. G. Trave4 Lodging and Subsukoce: Expenditures end allowable cast value for navel, lodging and subsiatmce shall not exceed the nortoal and usual amount allewable by Ne Pag¢ 9-luly 1.3001 b ]we 30.3[03 Gmnree for such costs order mlee and policies applicable m Grmtee's aficial business. In the even[ that Gmvtee haz. no esmblishetl tole, regWetion, or policy regrading such ezpenses; the maximum payment and allowable cost will be Ne torten[ prevailing rates allowed for North Cazolire stare employees. Any deviation 5vm the aforementioned expense allowances mast be approved by the Grmror in writing before being incurred. Prior approval by [he NCDOCCJPP is r qu'vetl for ell out-of-aorta Navel to be paid with grmt funtls, except for spy ouch trips apceifietl la the approvetl plan end appticadao. H. Equipment evtl Otber Capihi Expevtllturer: The Gmnree hereby cerfifies that e) no other equipment owned by the Gmvtee is available for the pmjcct; b) grout funds will nor be used to pmvitle rcimbursemen[ for the pwchase price of equipment awned by the Grmlee; c) H aluipmmt ie used for pmpoees other then uds project, the apprapnam promtian of costs ro each acrivity involved will h effwted; and dj the cost of egaipmen[ purchased wilh Grantee fiords will be [educed ro the extort of resalehemvery vulva where use of such equipment fnr cartying rv[ the pagwses of the gm[ project is discontinued either during the life of Ne projector at the end of the print period. Cravt (undo exrceding $20,D00 may hot be ezpevtletl or dommiked far the acquiaitlov or lease oP aummadc darn prcceseivg egaipmev4 whether by outright purchase, rental purchsse agreemev4 or by other method purchase wi[hoot prior Grantor approval. The Gravror shell not be ob4gated for any payments for equipment or other npifal expenditures beyovtl the grant period. VI. Grav[Retlactipv/fermlmdov of Grav[ A. Greet Reductlov:IDNeevevt that any costs to be financed in wheleminpert by funds for this grml are disallowed, We Cantor may, iv its sole discretion: a) reduce the amount of the grant by the emom[ oY Ne coat that u disallowed; ar b) apply Ne amount of the coat that is diaallowetl to some other cost of the pmgmm m p ject. The amount of any reduction in the grant award shall, in. the dismedov of the Grantor, be hnmediarely ovemble ham the Grabcee by the Grantor G the gent awed is reduced due to disallowmceof coats. B. Grant Termivadov: This grant may be terminated or fiord paymmm suspended by the Secretary of the North Cmvliva Depazmsm[ oP Corrwnm where there is a faimre to wmply with Ne terms and mvditions of she folivwing: the approved plan and application and attachmmb; b. [he gam award contract and specific condidovs or requ'vvnmrs; e. my mate or fedmal law. to which compliance is required: d. any policies ofthe State of North Caroline or the NCDOCCJPP; oc e. m audit report which ivdudes audit exception vv[ mswemd m the smisfamion of the 6CD000JPP. Upon fmdlag of failure ro comply, the Director of dse Division of Community Corzectims shall follow the procedure autlitied iv [he smm[e govemivg the program (NC G.B.§1436-293.8). VH. Employee Aetividee Pngc 9~-lair 1, 2001 to lone ID, 2902 A. ConGlrt of InkmG No individual, public official, or employre of a skte or unit of lorzl govemmmt ro which a NCDOCClPP fmdetl project is awazded may participate k m admiW¢4etlve decision with rcapat to the project i£ such a deciaiev can be expected to reflW[ w my brnefi[ o vch az e royalty, commission, contreoq condngent £tt, brokerage feerdividmd, or other benefits nr income to hinWer or any member of his9aerimmedime family. B. Pardsxv Political AefivitY Prohibited: None of the funds, meteruls, property, or service pmvidM tlirec[ly or wdirectly wder this greet shall be used far my parksm political aHivity, ro further the election m defeat of my can&dek far public office, err £vs publicity or pmpagmda purpous deeign~ m suppoa err m def I legislatlvv pending before any legislative body, m a referendum or odrermatkr before Ne elec[omm. VDI. ProLUrls/Inmme(rom Grank A. Capyrighk: Where activities supported by tW¢ grant produce origkel books, films, omputer programs or otber wpyrightable makriW, fie Grenke may copyright such, but the NCDOCCIPP preserves aroyalty-Gee, vonexciwive and iaevowble Greene m reproduce, publish, and use h materiels, and ro auWoriu others to do so. Any royalties received from copyrights and pazmb during the grout period shall be rekined by the Gmnke and incocpora~M into the genet budget. B. PubliraHans: ]be Cnmtee may publish, at i6 own expewe, the reaWte of gmM acfiviry wiNout prwr review by the NCDOCCIPP provided Nat any publication (written, Orel, or vifluW) covkivs m acknowledgment of the NCDOCCIPP support and disclosure of the cast of eacM1 wpy of [he publication. The cwt disclosure shall skte the [okl number of pieces published and the coat of each. At feast one copy of any such publivafion must be fvrniebed to the NCDOCGIPP, except v otherwise requested and approvetl. Publicadon of dacumm[s or repona with grant fuMfl beyond quantities required to meet skntlard report rttpdremmts must be provided fur w approval pmjea plans oc budgets m cthawise appmvedby the NCDOCCIPP. C. Publintlon Skkmmk: The Crzmtee agrees that any publicatiev (writkq visual, or audio, ben excluding yews releases, vewslmem, and issue analyses) isuW by his Camtee or by my aubcontracror describing progmrtu or R jects funded'm whole or in part with Stale fmWS, shall contain the (ollowwg ssaremmr "This project was supported by a grant provided by the NQUOCCIPP. Pointe of view or opinioru <mtained witbk [his document me these of the author and do not necessarily rcpment the official position or policies of We North Cemlka Depamnent of Coatttiov Criminal Jmtice Parmemhip Progrem.° The Grantee also agrees that one wpy o[ any such publira~ivn will be submitted ro NCDOCCIPP m be placed on fle and distribukd as appropna[e m other pokndal Grantees or internted parties. The NCDOCCIPP may waive the requirement far submission of any specific publication upon subrission of a requert providing justiGCatipn from the Comae. Pegu 10.duly 1,]Wl,o luu30.2W2 -. Project Income: All imeres[or other income earned by tho Gmn[ee with reap«tto gent funds o esult of conduct of Ne gent project (contributions ffom public or pmete umw sale rof publications, client feu, registration Ices, s chazges on fees, smedicel or other insurance payments, divestment of property, disallowed costs, em.) must be azwmted for N progtmr records. !ill income mart be repotted m the NC-GCCIPP proj«t income repaq and if the project income repprt is approved by the NCDOCCIPP, sucb in Dena must be used to expand the scope a£ aerviees in the approved budget and proj«t Plan or atata funds must be redu«d by the amount of Ne interest or income earned. E. Computerised system: If computer software is producW under a grmq Ne Granrce agrees to make such available ro NC-OCCIPP for bsnsfw ro m[horized usem without - cast oNw then dimetly associated with the tmnsf«. Systems mac[ be docmnmted iv suffpimt dnail w rn¢ble a ompetent dace processing staff ro adapt the system, or portions Hrereo[ to usage n a ewvput« of similar sm and configuration, of my manufacturer. The Gmnme further agew m provide complete copies of documentation ro the NWOCCIPP. Dowmmtativv will include but not be limited roeystem description, opnadon instluchme, a metmctianq proEpnm maintmmce instruction, input fovns, file description, report farmeb, progam listings and flow charts 6ir rbe sysem and programs. The Gmnree egrcea ~j whmevn possible ell application programs will be wflnea ha order that Nay maY be trmafencd readily m mo[b« auWOrized us«. The Grantee agrees m avail hitmelf/herself, ro Ne maximum pmclicable artrnq ofwmpumr software elrwdy produced and available. Page I I--IUIY 1, 2001 to lone )0, 2002 t3 IN WITNESS W~REOF, the partite herero have set their hands and seals the day, mouth and year &rat above written. North Carolina Department oP Carrectloq Division of Commnniry Carrectlanq Criminal dostlee ParlaenMp Pro6rem (Seep Dy North Caroline Depamnmt of Cortectien Anthorizetl Official Cowty(iesj (Seap By Cwvry Authorized Official Pegu 6--luly 1,3W I la Iwe30, E00]