HomeMy WebLinkAboutAgenda 10-19-2021; 8-b - Fiscal Year 2021-22 Budget Amendment #2 1
ORD-2021-024
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 19, 2021
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2021-22 Budget Amendment #2
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Rebecca Crawford, (919) 245-2152
Summary Gary Donaldson, (919) 245-2453
Attachment 2. White Cross Fire
Department Fund Balance
Letter of Request
PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year
2021-22.
BACKGROUND:
Note: The term "Deferred Revenues" used in several of the items listed below are also known
as unearned revenue or prepayments, and refers to revenue received in FY 2020-21 in advance
of FY 2021-22. Deferred revenue is reserved and accounted for on the County's balance sheet
as a liability to avoid expenditure in FY 2020-21. At the start of FY 2021-22, the deferred revenue
is then recognized on the income statement as revenue.
White Cross Fire Department
1. The White Cross Fire Department has requested a portion ($15,000) of the district's
available, unassigned fund balance to purchase a replacement for a 20+ year old
Commercial Washer/Dryer system that is inoperable and beyond repair and also to replace
two sets of turnout gear that are now obsolete. With this appropriation, approximately
$40,952 remains in the district's unassigned fund balance or 6.5% of budgeted
expenditures. This budget amendment provides for the appropriation of $15,000 from the
district's fund balance for the above stated purpose. (See Attachment 2.)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
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Health Department
2. The Orange County Health Department has received the following additional funds:
• COVID-19 CARES Grant — At its September 1, 2020 Virtual Business Meeting, the
Board of County Commissioners approved the funding of $54,514 in CARES grant
funds for temporary part-time nurse and Certified Medical Assistants in support of
the COVID-19 pandemic response. As of June 30, 2021 only $44,764 had been
spent, leaving $9,750 to be spent. This budget amendment allows for the
appropriation of the remaining grant portion, $7,855, to cover cost of a temporary
part-time nurse to perform surveillance, case follow-up and epidemiologic linkage
among cases and clusters in Orange County. The grant period runs through April
22, 2022. This amendment provides for the appropriation of these funds for the
above stated purposes. Funding will also reimburse personnel expenses by $1,895,
and decreases the fund balance appropriation in the General Fund by that amount
for the reimbursement of personnel funds the department will realize.
• Enhancing Detection Activities Grant — $716,623 in federal pass through grant
funds to support the COVID-19 pandemic response. Funding will be used to support
temporary part-time staff to perform surveillance, case follow-up and epidemiologic
linkage among cases and clusters in Orange County, as well as rental vans for
mobile vaccine clinics and other vaccine and tracing supporting activities. The grant
service period is June 1, 2021 to May 31, 2022. This amendment provides for the
appropriation of $166,732 of these funds. $549,891 will reimburse personnel
expenses and decreases the fund balance appropriation in the General Fund by
that amount for the reimbursement of personnel funds the department will realize.
• Regional Prevention Support Teams — $193,842 in additional funding from a
federal pass-through grant to support the COVID-19 pandemic response with
Orange County as the fiscal agent. The grant service period is June 1, 2021 through
May 31, 2022. $186,342 of the funding will be used to support additional temporary
staff to provide infection control education in congregate living facilities across
Orange, Alamance, Caswell, Chatham, Durham, Guilford, Person, Randolph, and
Rockingham counties, now to include family care and behavioral care facilities.
$7,500 of the funds will be used for operating costs to support these positions. This
amendment provides for the appropriation of these funds.
• Medicaid Cost Settlement— Receipt of$1,422,105 in Maximization funds from the
North Carolina Department of Health and Human Services, Division of Health
Benefits, related to the final 2020 Medicaid Cost Settlement report. Local Health
Departments submit an annual Medicaid Cost Settlement report to North Carolina
Department of Health and Human Services to reconcile the state portion of the
amount of Medicaid reimbursement owed to each Health Department for the cost of
providing medical and dental services to Medicaid recipients. Medicaid Cost
Settlement payments, as one time payments, are budgeted toward capital
improvements like renovations of parts of Health Department facilities that serve
Medicaid eligible patients. $14,000 of these funds will be appropriated in the General
Fund for the purpose of stocking the Mobile Dental Clinic. This will allow the Health
Department to purchase needed supplies to begin offering patients care in the
Chapel Hill area. $372,732 was included in the Fiscal Year 2021-2022 Approved
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Budget in anticipation of this allocation. The remainder of these funds, $1,035,373,
will be appropriated to the Medicaid Maximization account in the Capital Fund,
outside the General Fund, for the purpose of future renovations of facilities that
support Medicaid eligible patients. This amends the following Medicaid
Maximization Capital Project Ordinance:
Medicaid Maximization Capital Project($1,035,373) - Project#30012
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Medicaid Maximization Funds $11,807,528 $1,035,373 $12,842,901
Total Project Funding $11,807,528 $1,035,373 $12,842,901
Appropriated for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
Medicaid Maximization Project $11,807,528 $1,035,373 $12,842,901
Total Costs $11,807,528 $1,035,373 $12,842,901
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Human Rights & Relations
3. The Human Rights & Relations Department has received $17,600 in additional Housing
and Urban Development (HUD) funds to be used for related training. This budget
amendment provides for the receipt and appropriation of these additional funds and
amends the following Human Rights and Relations HUD Grant Project Ordinance:
Human Rights and Relations HUD Grant($17,600) - Project# 71300
Revenues for thisproject:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
HUD Funds $436,786 $17,600 $454,386
From General Fund $272,063 $0 $272,063
Total Project Funding $708,849 $17,600 $726,449
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Human Rights & Relations HUD $708,849 $17,600 $726,449
Grant
Total Costs $708,849 $17,600 $726,449
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
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The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial,
residential or economic status.
Sheriff's Office
4. The Sheriff's Office has the following budgetary change:
• Governor's Crime Commission Grant — After the County's FY 2021-22 Budget
was approved, the Sheriff's Office received official notification that the Governor's
Crime Commission approved a grant to purchase equipment for members of the
Special Response Team (SRT). The SRT is deployed during high risk vehicle stops
involving controlled substances, barricaded subjects, hostage situations, times of
civil unrest, active shooter incidents, and in any other encounter that might involve
high risk to the individuals involved. The Governor's Crime Commission approved
grant funds in the amount of $24,000 to fund the purchase of new interior ballistic
panels and ballistic panels with exterior carriers.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Housing and Community Development
5. The Housing and Community Development Department has received the following:
• American Rescue Plan HOME Grant — As part of the American Rescue Plan, the
HOME Program was awarded funding ("HOME-ARP") to help with housing and
homelessness issues arising from the COVID-19 pandemic. The Orange County
HOME Consortium was awarded $1,371,401 in HOME-ARP funds. Funding
decisions for HOME-ARP will be made by the Local Government Affordable Housing
Collaborative. These funds will be authorized by the HOME-ARP grant ordinance in
the Community Development Fund, outside the General Fund.
HOME-ARP ($1,371,401) -Project# 96041
Revenues for thisproject:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
HOME-ARP Funds $0 $1,371,401 $1,371,401
Total Project Funding $0 $1,371,401 $1,371,401
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
HOME-ARP Grant Expenses $0 $1,371,401 $1,371,401
Total Costs $0 $1,371,401 $1,371,401
• NCDHHS CARES Grant — Orange County was awarded an additional $96,133 in
CARES Act funding from the N.C. Department of Health & Human Services
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(NCDHHS). $58,133 of this funding is to be used for homelessness prevention via
the Emergency Housing Assistance (EHA) program and $38,000 to reimburse
Orange County for hoteling for people who experienced homelessness in November
and December 2020 in advance of cold weather cots opening last winter in January
2021. These funds will amend the NCDHHS CARES Grant ordinance in the
Community Development Fund, outside the General Fund.
NCDHHS CARES Grant($96,133) - Project# 95051
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
NCDHHS Grant Funds $273,000 $96,133 $369,133
Total Project Funding $273,000 $96,133 $369,133
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
NCDHHS CARES Grant $273,000 $96,133 $369,133
Expenses
Total Costs $273,000 $96,133 $369,133
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Department of Social Services
6. The Department of Social Services has the following budgetary change:
• Child Welfare CARES — The department has received a one-time award of$7,318
in Child Welfare CARES funds from NCDHHS to support prevention, preparation
and response to children and families impacted by the child welfare system.
• LINKS Supplement—The department has received a one-time increase of$65,904
in the State LINKS (Independent Living Services for Foster Children) allocation from
the Consolidated Care Act. The Department will provide one-time unrestricted
payments to eligible young adults.
• Cardinal Innovations - The department has received notification from Cardinal
Innovations of funds totaling $104,670 for a broad set of services designed to
support children in custody of the County. This sub-capitated payment arrangement
includes Cardinal Innovations paying Social Services a per-member, per-month rate
for each child in the custody of the County for whom Cardinal received Foster
Children capitation payments from the North Carolina Department of Health and
Human Services during the previous month. This amount is for April through July
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2021. This amendment authorizes these expenditures in the DSS Client Fund,
outside of the General Fund.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Visitors Bureau
7. At its December 15, 2020 meeting, the Board of County Commissioners approved a total
project budget of $408,083 for professional services, construction, contingency
allowances, and miscellaneous costs for the renovation of a former restaurant at 308 West
Franklin Street in Chapel Hill, to create offices, meeting rooms, and support services for
the Orange County Visitors Bureau. At the May 4, 2021 meeting, that amount was
amended to $488,943 to perform mold remediation efforts. As of June 30, 2021, $416,183
has been spent or encumbered towards this project. The remaining $72,760 will be
appropriated from the Visitors Bureau's fund balance to complete the project in FY 2021-
22. After this appropriation, the Fund will have an estimated fund balance of $277,443 or
19% of the FY 2021-22 expenditure budget.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Non-Departmental - Coronavirus Relief Funding (CRF) - Round 2
8. In FY 2020-21, Orange County received its Round 2 State-wide per capita share of the
Coronavirus Relief Funding (CRF) in the amount of $2,881,614. As of June 30, 2021, the
County has spent or allocated to the municipalities a total of $2,684,925. This budget
amendment provides for the receipt of the $196,689 in deferred revenue for use of the
remaining funds in FY 2021-22.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Board of County Commissioners
9. The Clerk to the Board of Commissioners has the following budgetary change:
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• BOCC Chair Renee Price will be required to travel while representing Orange
County in FY 2021-22, and the Clerk requests that $2,501 be transferred from the
Board of County Commissioners Contingency in order to pay for this travel.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these items other than as noted otherwise above.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2021-22 and increases
the General Fund by$676,340, increases the Grants Fund by$17,600, increases the Fire Districts
Fund by $15,000; increases the Community Development Fund by $1,467,534, increases the
Visitors Bureau Fund by $72,760, increases the County Capital Fund by $1,035,373, and
increases the DSS Client Enhancement Fund by $104,670.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for Fiscal Year 2021-22.
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Year-To-Date Budget Summary
Fiscal Year 2021-22
Community Visitors DSS Client
Fire Districts Development Bureau County Enhancement
Fund Budget Summary General Fund Grants Fund Fund Fund Fund Capital Fund
Original Budget $240,762,361 $552,076 $7,242,735 $948,056 $1,432,667 $0 $0
Additional Revenue Received Through
Budget Amendment#2(October 19,2021)
Grant Funds $1,908,809 $116,293 $1,783,076 $13,119 $1,072,716 $388,404
Non Grant Funds $567,921
Fund Balance for Anticipated Appropriations(i.e.
Encumbrances)
Fund Balance Appropriated to Cover Anticipated
and Unanticipated Expenditures $551,786) $31,750 $72,760
Total Amended Budget $242,687,305 $668,369 $7,274,485 $2,731,132 $1,518,546 $1,072,716 $388,404
Dollar Change in 2021-22 Approved Budget $1,924,944 $116,293 $31,750 $1,783,076 $85,879 $1,072,716 $388,404
%Change in 2021-22 Approved Budget 0.80% 21.06% 0.44% 188.08% 5.99% 0.00% 0.00%
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent
Positions(includes Permanent and Time
Limited) 947.980 5.000 0.000 11.500 7.000 0.000 0.000
Changes to Full Time Equivalent Positions 3.125
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2021-22 1 951.1051 5.0001 0.0001 11.5001 7.0001 0.0001 0.000
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WHITE CROSS VOLUNTEER FIRE DEPARTMENT
Phone:919-942-1194
Fax 919-942-9733
E-mail:Operations@whitecrossfire.com
White Cross Fire Department
5722 Old Greensboro Hwy
Chapel Hill,NC 27516
Dear Ms,Crawford
This letter is to request the sum of fifteen thousand dollars($15,000.0)from the White Cross Fire
Department unappropriated balance.These funds will be used to replace our Commercial Washer/Dryer
system that is+20 years old and currently inoperable and beyond repair. We also plan to use these funds
to replace 2 sets of turnout gear that have been obsoleted.
This request is in continued support of the mission scope outlined in the Fire Protection And Emergency
Services Agreement with Orange County,
Sincerely,
i
Tony Blake
President, White Cross Fire Department