HomeMy WebLinkAboutAgenda - 12-01-2003
Orange County
Board of Commissioners
Agenda
Regular Meeting
1Vlonday, December 1, 2003
7:30 p.m.
F. Gordon Battle Courtroom
Hillsborough, NC 27278
Note: Background Material
on all abstracts
available in the
Clerk's Oftice
Compliance with the "Americans with Disabilities Act" -Interpreter sereices and/or special sound
equipment are available on request. Call the County Clerk's Office ai 732-8181, extension 2130. If you
are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the
County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045.
BOARD ORGANIZATION (7:30-7:40}
a. Election of Chair and Vice-Chair
b. Designation of Voting Delegate for all NCACC and NACo meetings for Calendar Year December 1,
2003-2004
<4PPOINTMENTS (7:40-7:~0)
a. Manager
b. Clerk to the Board
c. County Attorney
1. ADDITIONS OR CHANGES TO THE AGENDA (7:50-7:55)
PUBLIC CHARGE
The Board of Con~misaioners pledges to the citizens of Orange County its respect. The Bocard casks its citizens to
conduct themselves in a respectful, courteous manner; both with the Board and with fellow citizens. At carry time
should carry member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending
person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the
Chair will recess the meeting until such time that a genuine commitment to this public charge is observed
2. PLTBLIC~ C01~~Il~IENTS (7:~5-8:0~)
(~~4Te would appreciate you signing the pad ahead of time so that you are not overlooked.}
a. Matters not on the Printed Agenda
b. Matters on the Printed Agenda.
(These matters will be considered when the Board addresses that item on the agenda below.)
3. BOARD COMMENTS (8:05-8:20)
4. COUNTY 1~L4NAGER'S REPORT (8:20-8:25)
November 26, 2003
x:13 PM
5. RESOLUTIONS OR PROCLAA~IATIONS (8:25-8:40}
a. Resolution of Approval and Acceptance of Grant - Agricultural Consei~ration Easement with Carl
and Elizabeth Walters
The Board will consider a resolution to approve the acceptance by Orange County of a farmland preservation
consen~ation easement from Carl and Elizabeth Walters, and acceptance of a grant form the federal Farm and
Ranchland Protection Program and authorize the Chair and the Clerk to sign, subject to final review by staff
and county attorney, with a closing and recordation of the document expected to occur by December 15,
2003; and authorize the County to accept the $338,150 grant award for the V4Talters easement; and approve
the attached Conservation Easements Capital Project Ordinance.
b. Resolution for Purchase of Conservation Easement -Mark and Lori Volpe
The Board will consider a resolution approving the purchase of a conservation easement in land owned by
I~1ark and Lori ~-'olpe (Cheeks Township) to provide an Eno River buffer and other conservation values and
authorize the Chair and the Clerk to sign, subject to final review by staff and the county attorney; and
approve the attached Conservation Easements Capital Project Ordinance.
c. Acknowledgement of Completion of Clock Restoration and Approval of Commemorative Plaque to
be Placed in the Historic Courthouse
The Board u~•ill consider a resolution commending the efforts of the Hillsborough Town Clock Restoration
Committee and others; and authorize a plaque to be located in a location mutually acceptable to the County
and Court officials and the Clock Committee.
6. SPECI4L PRESENTATIONS
PUBLIC HEARINGS
S. ITENTS FOR DECISION--CONSENT AGENDA (8:40-8:50)
a. Muiutes
The Board will consider corrections and/or approval of the minutes as submitted by the Clerk to the Board as
listed.
- August 28, 2003 BOCC Joint Meeting with the Board of Health and the APS Board of Directors
- September 30, 2003 BOCC -Assembly of Governments (AOG) Meeting
- October 15, 2003 BOCC - JPA Meeting
- October 23, 2003 BOCC Public Hearing on the Potential Impact of a Possible School Merger
b. Appointments -None
c. Property Tax Refunds
The Board «~=ill consider adoption of a refund resolution related to eight (8) requests for property tax refunds
in accordance with N.C. General Statute 105-381.
d. Property Value Changes
The Board will consider approving value changes made in property values after the 2003 Board of
Equalization and Review has adjourned.
e. Applications for Property Tax Exemption
The Board will consider three (3) "untimely" applications for granting exempt status from ad valorem
taxation for the 2003 tax year.
f. Bud6et Amendment #6
November 26, 2003
x:13 PM
The Board will consider approval of budget ordinance amendments for fiscal year 2003-04.
g. Indirect Cost Allocation Plan Contract
The Board will consider a contract with MAXIMUS, INC. for the preparation of the County's Indirect Cost
Allocation Plan and authorize the Chair to sign.
h. Roof and Hy AC Replacements foi• Fiscal Year 2443-04
The Board will consider approving capital project ordinances for roof and HV"AC (heating, ventilation, and
air conditioning) replacements at County facilities for fiscal year 2003-04.
i. Orange CountylHillsborou~h C"ourtesy Review Agreement
The Board will consider a revised courtesy review agreement ~~~ith the Town of Hillsborough.
j. Examination of Bonds
The Board will examine bonds for officials pursuant to G.S. 109-5 and to consider maintaining the bonds at
their present levels.
k. Proposed By-Laws Re~~ision -Human Services Transportation Advisory Board
The Board twill review and consider approving proposed revisions to the by-laws of Orange County Human
Services Transportation Advisory Board.
9. ITE111TS FOR DECISION--REGULAR AGENDA
a. Approval of Equipment and Vehicle Purchases for Fiscal Year 2003-04 (8:50-9:15)
The Board «~•ill consider approving equipment and vehicle purchases for County departments, excluding
Information Systems and Solid Waste, for fiscal year 2003-04 and authorizing the Finance Director to
finance the purchase of four ambulances through an outstanding private placement loan proposal from CCB,
previously approve by the Board for purchase of Landfill equipment and authorize the Finance Director and
County Attorney to execute the documents necessary to complete the funding.
b. Building Capacity for Public Health Preparedness acid Response in Orange County Health
Department (9:15-9:30)
The Board will consider building the capacity of the Orange County Health Department to Carty out its
responsibilities in public health preparedness and emergency response as part of the overall Orange County
emergency response through acceptance of funds available and establishing t~~-•o public health preparedness
positions; and accept the additional allocation of funds from the North Carolina Division of Public Health in
the amount of $69,199; and accept the $0,000 grant award from the US Department of Health and Human
Services Public Health Service for development of a Medical Reserve Corps in Orange County, and
authorize a permanent full-time public health nurse position to fultill the duties as the Public Health
Preparedness Coordinator effective December 1, 2003, and authorize a permanet full-time public health
educator as the Volunteer Coordinator effective December 1, 2003 to fultill the duties associated with
creating a Medical Reserve Corps in Otange County, subject to the continuation of grant funds.
c. Proposed Task Force to Review Humane Society of the United States (HSUS} Final Report and
Current Status of Orange County Animal Shelter Operations (9:30-9:4~)
The Board will consider moving forward with a representative and timely process in the review of
recommendations contained in the final report from the Humane Society of the United States {HSUS) and
consider approval of Proposed Task Force to Review the HSUS Report and Current Status of Shelter
Operations, with modifications as may be desired; and approval of the Central Grouping of Major Issues for
Orienting the Work of the Task Force, with modifications as may be desired for the following suggested
timeline.
December 9, 2003 BOCC Appoints Task Force members
March 16, 2004 Task Force Issues Report
April 1, 2004 BOCC ~?Vork Session on Report
November 26, 2003
x:13 PM
No later than August 31, 2004 BOCC t~TOrk Session on Animal Shelter Facility
d. Building Inspection Division -Report and Proposed Action {9:45-10:05)
The Board will receive an update on building inspection activity and to consider establishing three new Code
Compliance Officer (Building Inspector} positions effective January 1, 2004 with a time limited ending date
of t«~o years from the date of initial hire and one new Plans Examiner position in the Planning and
Inspections Department to address inspections and plans review workload, effective January 1, 2004; and
authorize $175,00 appropriation from the County's General Fund fund balance.
e. Homestead Road and High School Road Safety Task Force (10:05-10:20}
The Board will consider creating an intergovernmental and community task force to address traffic,
pedestrian, and bicycle safety in the area of Homestead Road and High School Road; and appoint associated
members. In addition, fon~ard this item to the other local governments for their representatives.
f. Appointments (10:20-10:30)
(1) Adult Care Home Commwiity Advisory Committee (ACHCAC)
The Board will consider making an appointment to the Adult Care Home Community Advisory
Committee.
(2) Arts Commission
The Board ~~~ill consider one appointment to the Arts Commission.
(3) Orange County Board of Adjustment
The Board will consider two appointments to the Orange County Board of Adjustment.
(4) Commission for the Environment
The Board will consider making an appointment to the Commission for the Environment (CFE).
(5) Human Relations Commission
The Board will consider an appointment to the Human Relations Commission (HRC).
(6) biformation TecluioloW Advisory Committee
The Board will consider an appointment to the Information Technology Advisory Committee (IT
Committee).
(7) Recreation and Parks Advisory Council
The Board will consider two appointments to the Recreation and Parks Advisory Council (RPAC).
($) Commission for Women
The Board will consider appointments to the Commission for Women (CFW).
10. REPORTS
11. CLOSED SESSION
12. ADJOURNII~TENT
Note: Access the cagendcc through the County's weU site, wwiv. co. orange. nc. us
November 26, 2003
x:13 PM