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HomeMy WebLinkAboutAgenda 10-07-2021; 7 - Boards and Commissions Appointment Process Discussion 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 7, 2021 Action Agenda Item No. 7 SUBJECT: Boards and Commissions Appointment Process Discussion DEPARTMENT: Board of Commissioners ATTACHMENT(S): INFORMATION CONTACT: A. DRAFT Boards and Commissions Clerk's Office, 919-245-2130 Appointment Information Guide (spreadsheet) B. DRAFT Proposed Example Agenda Packet for Appointment Discussions C. Advisory Boards and Commissions Annual Report and Work Plan Template 2021 PURPOSE: To discuss the boards and commissions appointment process and supplementary materials for appointment discussions. BACKGROUND: Members of the Board have expressed interest in reviewing the boards and commissions appointment process, including the format in which the supplementary appointment information is presented. Staff hopes to learn the Board's opinions of the current process and materials, hear feedback on the Draft Proposed Example Agenda Packet for Appointment Discussions, and receive direction on the following questions related to boards and commissions: 1. Does the Board wish to be sent applications received for a board after agenda publication? 2. Does the Board wish to continue receiving appointment recommendations from boards and commissions? What role do recommendations play? 3. Does the Board want to schedule a formal review of the Orange County Board of County Commissioners Advisory Board Policy? 4. Would the Board like to continue with Annual Report and Work Plan presentations from advisory boards and commissions as in previous years, or see changes? FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this discussion. RECOMMENDATION(S): The Manager recommends that the Board discuss the board and commissions appointment process and provide direction to staff. Attachment A DRAFT Boards and Commissions Appointment Information Guide 2 Description Board Composition Requirements Special Appointment Requirements Recommendation Term Length and Limits Policy Document required? Advisory Boards&Commissions This Committee works to maintain the rights of residents living in Applicants must complete mandatory training and adult care homes including assisted living facilities,continuing care be designated by the Office of the State retirement communities,and family care homes.The members of Ombudsman prior to appointment by the Board. Adult Care Home Community Advisory Adult Care Home Community Advisory Committee this committee promote community involvement and cooperation 10 At-Large members Applicants are first appointed to a one year term, Yes Up to 3 two-year terms Committee Policies&Procedures with these facilities to ensure quality care of residents.All members and if recommended again,are eligible for 3 two are appointed by the Board of County Commissioners. year terms. 12 total members including: •7 over the age of 60; This board suggests policy and makes recommendations to the •1 member must reside in the Town of Board of Commissioners and the Department on Aging while acting Chapel Hill; as the liaison between the older citizens of the County and the •1 member must reside in the Town of None outside of Orange County Board of County Advisory Board on Aging Policies and Advisory Board on Aging County government.It is charged with promoting needed services, Carrboro; Commissioners Advisory Board Policy No Up to 2 three-year terms Procedures programs and funding that impacts the older citizens.All members •1 member must reside in the Town of are appointed by the Board of County Commissioners. Hillsborough; •2 members must reside in unincorporated areas of the county This board prioritizes affordable housing needs and assesses project proposals.The board also publicizes the County's housing objectives,monitors the progress of local housing programs, None outside of Orange County Board of County Affordable Housing Advisory Board Affordable Housing Advisory Board explores new funding opportunities,and works to increase the 15 At-Large members Commissioners Advisory Board Policy No Up to 2 three-year terms Policies and Procedures community's awareness of,understanding of,commitment to,and involvement in producing attractive affordable housing.All members are appointed by the Board of County Commissioners. Up to 2 three-year terms;however, Chapter 48,Section 48-5(b)(2)of the This board promotes the economic and cultural importance of 15 total members including: Orange County Code of Ordinances agriculture in the county,and encourages voluntary preservation •8 At-Large members; None outside of Orange County Board of County No allows members representing the 7 Agricultural Preservation Board Policies Agricultural Preservation Board and protection of farmland for future production.All members are •1 member from each of the 7 Commissioners Advisory Board Policy Voluntary Agricultural Districts to be and Procedures appointed by the Board of County Commissioners. Voluntary Agricultural Districts appointed as many times as the Board permits to ensure representation. 13 total members including: •1 member representing the Town of Carrboro; •1 member representing the Town of This board is charged to advise the Board of County Commissioners Chapel Hill; on matters of concern regarding animal issues and animal services •1 member representing the Town of in Orange County.The Animal Services Advisory Board works with Hillsborough; The Towns will pass resolutions requesting the Animal Services Director to ensure best-in-class quality animal •3 At-Large members; Yes,requires appointment of applicant to their seats.Otherwise, Animal Services Advisory Board Policies Animal Services Advisory Board services,and maintains contact with the stakeholder groups from •2 Veterinarians,1 must be the Resolution for Town Up to 2 three-year terms none outside of Orange County Board of County and Procedures which its members are appointed.The board also provides a venue Veterinarian that serves on the Board of seats only in which stakeholder concerns about animals,animal policies and Health; Commissioners Advisory Board Policy issues,and animal services programming may be voiced, •3 members with experience with considered,and referred as appropriate. animal welfare and advocacy; •1 member certified animal handler/trainer/technician; •1 member owner/manager of for- profit pet service business 3 Description Board Composition Requirements Special Appointment Requirements Recommendation Term Length and Limits Policy Document required? This Commission recommends strategies to promote the artistic and cultural growth of Orange County,advises the Board of 15 total members including: Commissioners on matters involving the arts,and acts as the •14 At-Large members; None outside of Orange County Board of County Orange County Arts Commission Board Arts Commission granting panel for funding programs available to individual artists •1 member student representative from Commissioners Advisory Board Policy No Up to 2 three-year terms Policies and Procedures and non-profit groups sponsoring arts projects in Orange County. UNC that serves a one year term All members are appointed by the Board of County Commissioners. •1 from Orange County/Hillsborough Chamber of Commerce; •1 from Chapel Hill/Carrboro Chamber of Commerce; •1 from Alliance for Historic Hillsborough; •1from UNC—Chapel Hill; •2 from Orange County Lodging Assoc. (hotel under 100&over 100 rooms); •1 Town of Chapel Hill Council member; The Visitors Bureau is charged with developing and coordinating •1 Town of Hillsborough Board of visitor services in Orange County. It also implements marketing Commissioner; None outside of Orange County Board of County Chapel Hill Orange County Visitors Chapel Hill/Orange County Visitor's Bureau programs that will enhance the economic activity and quality of life •1 Town of Carrboro Board of Yes Up to 2 three-year terms in the community.All members are appointed by the Board of Aldermen; Commissioners Advisory Board Policy Bureau Policies and Procedures County Commissioners. •1 from North Carolina H.S.Athletic Association; •1 from Economic Development Commission—Orange County; •1 County Commissioner; •1 Orange County Arts Commission Board Liaison; •1 Economic Development Staff person—Town of Chapel Hill(ex-officio); •1 Economic Development Staff person —Town of Carrboro(ex-officio); 15 total members including: •1 member with expertise in Air Quality; This Commission advises the Board of Commissioners on matters •1 member with expertise in Biological affecting the environment with particular emphasis on protection. Sciences; It educates public and local officials on environmental issues and •1 member with expertise in None outside of Orange County Board of County Orange County Commission for the Commission for the Environment performs special studies and projects.It also recommends Engineering No Up to 2 three-year terms Commissioners Advisory Board Policy Environment Policies and Procedures environmental initiatives and study changes in environmental •1 member with expertise in Land science and local and federal regulations.All members are Resources appointed by the Board of County Commissioners. •1 member with expertise in Water Resources •10 At-Large Members 10 total members including: This Board works cohesively with the County's Economic •1 representing Agriculture; •1 Entrepreneur; Majority of,but not all,members shall be residents Development staff and other economic development partners to .1 representing UNC-Chapel Hill; of Orange County.Otherwise,none outside of Economic Development Advisory Board Economic Development Advisory Board position Orange County as a competitive location for business No Up to 2 three-year terms opportunities.All members are appointed by the Board of County •1 representing Tourism; Orange County Board of County Commissioners Policies and Procedures Commissioners. •1 representing Non-Profit Sector; Advisory Board Policy. •Others representing Core Business Community Page 2 of 8 4 Description Board Composition Requirements Special Appointment Requirements Recommendation Term Length and Limits Policy Document required? This Commission is charged with undertaking an inventory of Appointees must have demonstrated interest, properties of historical,prehistorical,architectural,and/or cultural experiences,or education in history,architecture, Historic Preservation Commission significance.It recommends areas to be designated or removed as 7 At-Large members landscape architecture,archaeology or related No Up to 2 three-year terms Orange County Historic Preservation "historic districts"and reviews and acts upon proposals for fields. Otherwise,none outside of Orange County Commission Policies and Procedures alterations,demolition,new construction,etc.All members are Board of County Commissioners Advisory Board appointed by the Board of County Commissioners. Policy. This Commission is charged to study and make recommendations concerning problems related to human relationships,anticipate and 12 total members including: •9 At-Large members; seek solutions to problems as they arise,make recommendations •1 representing the Town of Carrboro; Yes,requires designed to promote goodwill and harmony among groups in the None outside of Orange County Board of County Human Relations Commission Policies Human Relations Commission County,monitor complaints involving discrimination,address and •1 representing the Town of Chapel Hill; Commissioners Advisory Board Policy Resolution for Town Up to 2 three-year terms and Procedures attempt to remedy harm created through discrimination,bias, •1 representing the Town of seats onlyHillsborough; hatred,and civil inequality,and promote harmonious relations within the county. This Committee works to maintain the rights of residents living in Applicants must complete mandatory training and Nursing Homes.The members of this committee promote be designated by the Office of the State Nursing Home Community Advisory Committee community involvement and provides public education on long- 10 At-Large members Ombudsman priorto appointment bythe Board. Yes Up to 3 two-year terms Nursing Home Community Advisory term care issues.All members are appointed by the Board of Applicants are first appointed to a one year term, Committee Policies and Procedures County Commissioners. and if recommended again,are eligible for 3 two year terms. .si LULdi r remuery inuu mg: •3 members representing Orange County(Commissioner,staff,and At- Large) •3 members representing Hillsborough (Commissioner,staff,and At-Large) •3 members representing Carrboro (Council Member,staff,At-Large) •3 members representing Chapel Hill (Council Member,staff,At-Large) •3 members representing CHCCS(Board member,staff,student) Council does not currently have bylaws The Climate Council works to share successful approaches and •3 members representing OCS(Board and is not currently listed as one of the *Orange County Climate Council identify both joint and individual opportunities to reduce member,staff,student) None No Up to 2 three-year terms boards to which the Orange County greenhouse gas emissions and protect County residents. •2 members representing UNC(staff Board of County Commissioners and student) Advisory Board Policy applies •2 members representing OWASA (Board member and staff) •2 members representing CH-Carrboro NAACP(adult and youth representatives) •2 members representing Northern Orange NAACP(adult and youth representatives) •1 member from Orange/Chatham Sierra Club •1 member from NC Cooperative Page 3 of 8 5 Description Board Composition Requirements Special Appointment Requirements Recommendation Term Length and Limits Policy Document required? 12 total members including: •1 member from each of the County's 7 This council consults with and advises the Department of townships; Environment,Agriculture,Parks and Recreation,and the Board of •1 member residing within the Town of Orange County Parks and Recreation Council County Commissioners on matters affecting park planning, Chapel Hill None outside of Orange County Board of County No Up to 2 three-year terms Parks and Recreation Council Policies development and operation;recreation facilities,policies and •1 member residing within the Town of Commissioners Advisory Board Policy and Procedures programs;and public trails and open space.All members are Carrboro; appointed by the Board of County Commissioners. •1 member residing within the Town of Hillsborough •2 At-Large members This board studies Orange County and surrounding areas to determine objectives in the development of the County.It prepares 12 total members including; and recommends plans to achieve that development,including the •1 member from each of the County's 7 None outside of Orange County Board of County Orange County Planning Board suggesting of policies,ordinances,and procedure.It reviews townships; Commissioners Advisory Board Policy No Up to 2 three-year terms Planning Board Policies and Procedures development applications and makes recommendations to the •5 At-Large members Board of Commissioners.All members are appointed by the Board of County Commissioners. This Board advises the Orange County Board of County Commissioners and provides information and comments on major The 7 At-Large members much have expertise or transportation issues.Specifically,the OUT Board provides the specific interest in as many of the following areas Board of County Commissioners with recommendations regarding as possible: the overall planning and programming of transportation Bicycle transportation improvements in the County,including identification and 14 total members including: Pedestrian access and safety Orange Unified Transportation Board prioritization of the County's roadway and transit needs along with •1 member from each of the County's 7 Public Transit No Up to 2 three-year terms Orange Unified Transportation Board associated costs and specific sources of funding;provision of townships Environmental issues Policies and Procedures recommendations to the Board regarding Federal and State •7 At-Large members Economic Development legislation affecting transportation in Orange County;and Planning exploration and suggestion of recommendations on innovative Public Health techniques and methods to improve the efficiency and capacity of Otherwise,none outside of Orange County Board existing and future transportation systems.All members are of County Commissioners Advisory Board Policy. appointed by the Board of County Commissioners. Decision Making(Quasi-Judicial)Boards 18 total members including: •1 member representing the Town of Carrboro •1 member representing the Town of The charge of the Animal Services Hearing Panel Pool is to hear Chapel Hill appeals concerning violations of the Orange County Code of •1 member representing the Town of Ordinances,Chapter 4("Animal Control Ordinance"),as provided in Hillsborough the Orange County Code of Ordinances,Section 4-53 Appeals and •1 member representing the Public Yes,requires At-Large members must have some relevant Animal Services Hearing Panel Pool Animal Services Hearing Panel Pool also potentially dangerous dog appeals as prescribed by N.C.Gen. Health field knowledge of animal behavior. Resolution for Town Up to 2 three-year terms Policies and Procedures Stat.§67-4.1(c). It is the responsibility of pool members to conduct •1 member representing the Public seats only fair and impartial hearings for these appeals and they will receive Safety field training in both law and proper procedure from the Office of the •3 At-Large members County Attorney prior to participating in a hearing. •3 At-Large members from unincorporated areas of the County •1 veterinarian •3 members of the Animal Services Advisory Board The Board of Equalization and Review hears appeals from residents concerning various property tax issues,including valuation and exemption appeals.The Board of Equalization and Review is NC General Statutes Chapter 105 Article Board of Equalization and Review charged with ensuring that all taxable property is appraised and 3 At-Large members and 7 alternates None No Up to 2 three-year terms 21 assessed according to the standards required by the North Carolina General Statutes.All members are appointed by the Board of County Commissioners. 6 Description Board Composition Requirements Special Appointment Requirements Recommendation Term Length and Limits Policy Document required? The Board of Adjustments hears and decides on variance applications,appeals submitted related to official Orange County Board of Adjustment decisions/determinations made by the Planning Director,reviews 6 At-Large members and 1 alternate None No Up to 2 three-year terms Board of Adjustment Rules of Procedure and takes action on Class B Special Use Permit applications,as well as matters required to pass by the Unified Development Ordinance. All members are appointed by the Board of County Commissioners. Statutorily Required Boards The ABC Board has the authority to buy,sell,transport and possess alcoholic beverages for the operation of its stores. This board also 5 At-Large members and 1 County Orange County Alcoholic Beverage The Board of County Commissioners must Alcoholic Beverage Control Board adopts rules for the ABC system and has the authority to hire and Commissioner who serves as a non- No Up to 2 three-year terms Control Board Policy and Procedure dismiss employees.All members are appointed by the Board of voting member designate the Chair of this board. Manual County Commissioners. 11 total members including: •1 County Commissioner •1 Licensed Physician •1 Licensed Dentist Board of Health This Board makes public health policy and is charged with •1 Licensed Optometrist None No Up to 3 three-year terms Orange County Board of Health Policy protecting and promoting public health in Orange County. •1 Licensed Veterinarian and Procedures Manual •1 Licensed Pharmacist •1 Registered Nurse •1 Professional Engineer •3 At-Large members 5 total members including: The board is charged with selecting the Director of Social Services •2 members appointed by BOCC (including one commissioner) Board of Social Services and advising the County and municipalities ways to improve the •2 members appointed by Social The Board of County Commissioners only appoints No Up to 2 three-year terms NC General Statutes Chapter 108A social conditions of the community.It consults with the Director of two members to this board. Social Services to solve problems and to plan the budget. Services Commission •1 member appointed by the Board of Social Services 3 total members including: •1 member appointed by the BOCC This commission reviews the list of potential jurors and prepares •1 member appointed by the Senior The Board of County Commissioners only appoints Jury Commission No Up to 3 two-year terms NC General Statutes Chapter 9 the jury list. Resident Superior Court Judge one member to this commission. •1 member appointed by the Clerk of Superior Court Authority Boards The goal of the Orange County Housing Authority board is to provide decent,safe,and sanitary housing for the low and moderate income families in the County.At least one member of Orange County Housing Authority Board the Board shall be a Section 8 voucher holder.Other board 7 At-Large members Members serve 5 year terms and may serve up to Bylaws of the Orange County Housing No Up to 2 five-year terms two consecutive terms Authority members may represent the following areas of interest:real estate, development,affordable housing,municipal law,and banking.All members are appointed by the Board of County Commissioners. Inter-Governmental Boards/Partnerships This board brings together members,families,stakeholders,and Appointments to this board are made by providers to collectively identify challenges and priorities,share the County Commissioners of Alamance, best practices,and create positive change in their area.It is Caswell,Chatham,Orange,and Person Central Community Board/Central Region Community Advisory Council designed to receive the feedback and data from the local Counties. None known ? Up to 2 three-year terms Unable to obtain prior to this meeting communities in order to establish goals that will benefit the community.NOTE:Participation on this board will cease when I do not currently have the full Orange County transitions to Alliance as its LME/MCO. information on board composition Page 5 of 8 7 Description Board Composition Requirements Special Appointment Requirements Recommendation Term Length and Limits Policy Document required? 15 total members including: •4 members appointed by the Governor •4 members appointed by Durham County Board of Commissioners The Board of County Commissioners only appoints Durham Technical Community College Board of This board governs the Durham Technical Community College. '4 members appointed by Durham two members to this board,including one County No Up to 2 four-year terms Board of Trustee Bvlaws Trustees Public Schools Board of Education • Commissioner 2 members appointed by Orange County Board of Commissioners •1 ex-officio member who shall be the College's Student Senate President 9 total members including: This board establishes operating policies on a range of issues •5 members appointed by the ChapelHill Town Council including billing,budgeting,personnel,purchasing,rates, The Board of County Commissioners only appoints Orange Water and Sewer Authority Board of Directors •2 members appointed by Carrboro No Up to 2 three-year terms OWASA Bylaws reimbursement agreements,and water and sewer extensions.It two members to this board. also reviews and approves general system development. Board of Aldermen •2 members appointed by Orange County Board of Commissioners 24 members total appointed as evenly as possible by the Boards of Commissioners The Board of County Commissioners currently has 3 This board is a partnership of public and private resources that of Alamance,Montgomery,Moore, appointments on this board.Members must and Randolph Counties. provides workforce development solutions for individuals and Orange, represent one of the following fields:local business businesses.It helps businesses locate,screen,select and train At least 51%of members must represent organizations;local education agencies;vocational Workforce Development Board-Regional Partnership workers and assist job seekers access the resources they need to education institutions,community-based No Up to 2 three-year terms Workforce Development Board Bylaws find employment.This board consults with current or relocating local business organizations and businessorganizations,and higher educational institutions; businesses and economic developers to deliver customized trade associations.No less than 20%of members shall and private and proprietary schools;state or local workforce development solutions. represent organized labor and labor organizations and other interested organizations. community based organizations. Governmental Boards(Carrboro,Chapel Hill, Hillsborough,Mebane) 9 total members including; The Board of County Commissioners appoints two This board hears and decides citizen appeals from any order, •7 members appointed by the Board of members to the board including one from the Article 3,Part 2 Town of Carrboro Land Carrboro Board of Adjustment decision,requirement,or interpretation made by the Zoning Aldermen; Carrboro Extraterritorial Jurisdiction and one from Yes Up to 2 three-year terms Use Ordinance Administrator. It also hears and decides on applications. •2 members appointed by the Board of the Northern Transition Area County Commissioners The Committee will review zoning amendment requests,special/ conditional use permit applications for developments within the Northern Transition Area of Carrboro make recommendations to the Carrboro Board of Adjustment or Carrboro Board of Aldermen; 5 total members including: •2 members appointed by the Board of The Board of County Commissioners appoints three Carrboro Northern Transition Area Advisory Committee inventory areas if cultural,archaeological,historical significance; Article 3,Section 15-27 Town of areas of open space,rural character,scenic qualities,biological Aldermen; members to this committee,who must all live in No Up to 2 three-year terms•3 members appointed by the Board of the Northern Transition Area Carrboro Land Use Ordinance values;areas of agricultural uses;and make recommendations based on the above studies for additional policies,goals,etc.that County Commissioners will preserve and enhance the special character of this area,and relate to its growth. This board studies and makes recommendations to the Carrboro 11 total members including: The Board of County Commissioners appoints two Board of Aldermen for proposed and actual developments in •9 members appointed by Board of members to the committee including one from the Article 3,Part 1 Town of Carrboro Land Carrboro Planning Board Carrboro. It also develops and recommends policies,ordinances, Aldermen; Northern Transition Area and one from the Yes Up to 2 three-year terms Use Ordinance and administrative procedures,and performs any other duties •2 members appointed by the Board of Carrboro Extraterritorial Jurisdiction assigned by the Board of Aldermen. County Commissioners Page 6 of 8 8 Description Board Composition Requirements Special Appointment Requirements Recommendation Term Length and Limits Policy Document required? This board hears and decides appeals from any decision or 10 members,3 alternates total including:The Board of County Commissioners appoints three determination by the Town Manager,Council,or the Planning •8 members,2 alternates appointed by members to this board including one from the Joint Board in granting or denying site plan approval,or of the Chapel Hill Town Council; Appendix A Article 8 Section 8.3 Chapel Chapel Hill Board of Adjustment Appearance Commission in granting or denying sin Ian approval •2 members,1 alternate appointed b Planning Area,and two who reside in either the No Up to 2 three-year terms Hill Code of Ordinances pP g g y g g p Pp pp y Joint Planning Area or the Chapel Hill or of the Historic District Commission or Appearance Commission in Board of County Commissioners Extraterritorial Jurisdiction granting or denying a Certificate of Appropriateness. The Library Board of Trustees is responsible for recommending long- term plans,policies,and programs of library service throughout the 9 total members including: community. It advises the Mayor and Council on library matters, •8 appointed by Chapel Hill Town The Board of County Commissioners appoints one Chapter 2,Article 9 Chapel Hill Code of Chapel Hill Library Advisory Board develops plans for library facilities,and recommends operating Council; No Up to 2 four-year terms member to this board Ordinances policies of the library.The Trustees are also responsible for the •1 appointed by Board of County monitoring of non-budgeted gifts and donations received by the Commissioners library. The basic function of the Commission is to promote recreation for the citizens of Chapel Hill.The Commission serves as the recreation policy advisory body for the Department of Parks and Recreation 9 total members including: •8 members appointed by Chapel Hill Chapel Hill Parks,Greenways,and Recreation and the Town.It consults with and advises the Council on matters Town Council; No Up to 2 three-year terms The Board of County Commissioners appoints one Chapter 12,Article 2 Chapel Hill Code of Commission affecting the overall recreational policies of the Town,the •1 member appointed by Board of member to this commission Ordinances acquisition and use of lands and properties related to the total County Commissioners community recreation program,and its long-range projected programs for recreation,parks,and playgrounds. The board develops a comprehensive plan for the orderly growth 10 total members including: The Board of County Commissioners appoints two and development of Chapel Hill.It reviews all plans for buildings, •8 appointed by Chapel Hill Town members to this commission who must reside in Appendix A Article 8 Section 8.2 Chapel Chapel Hill Planning Commission projects and facilities to be located within the Town's jurisdiction.It Council; the Joint Planning Area or the Chapel Hill No Up to 2 three-year terms Hill Code of Ordinances also formulates and recommends the adoption and amendment of •2 members appointed by the Board of Extraterritorial Jurisdiction ordinances. County Commissioners 5 members and 2 alternates total including: •2 members and 1 alternate appointed The Board of County Commissioners appoints two Hillsborough Board of Adjustment This board reviews non-residential building projects,variance by Town of Hillsborough Board members and an alternate who live in the No Up to 2 three-year terms Section 2 Hillsborough LIDO requests and appeals. •2 members and 1 alternate appointed Extraterritorial Jurisdiction. by the Board of County Commissioners •1 member appointed by the Hillsborough Planning Board The board acquires and maintains information in order to 10 total members including: understand past trends,prepare and amend the comprehensive •7 members appointed by Town of The Board of County Commissioners appoints 3 Hillsborough Planning Board plan for the development of the area,and prepare and recommend Hillsborough Board members who live in the Extraterritorial No Up to 2 three-year terms Section 2 Hillsborough UDO ordinances promoting orderly development. •3 members appointed by the Board of Jurisdiction. County Commissioners 7 total members including: •5 members appointed by City of The Mebane Board of Adjustment hears and decides appeals of Mebane The Board of County Commissioners appoints one Mebane Board of Adjustment decisions by the Mebane Zoning Enforcement Officer.It grants •1 member appointed by the Alamance member who resides in the Mebane Extraterritorial No Up to 2 three-year terms Article 2 Mebane UDO special use permits and variances. County Board of Commissioners Jurisdiction •1 member appointed by the Orange County Board of Commissioners Page 7 of 8 9 Description Board Composition Requirements Special Appointment Requirements Recommendation Term Length and Limits Policy Document required? 9 total members including: The Mebane Planning Board reviews plans and makes •6 members appointed by City of recommendations to the Mebane City Council for proposed and Mebane The Board of County Commissioners appoints one Mebane Planning Board actual developments in Mebane.It also develops and recommends •2 members appointed by the member who resides in the Mebane Extraterritorial No Up to 2 four-year terms Article 2 Mebane UDO polices,ordinances,and administrative procedures regarding land Alamance County Board of Jurisdiction use and development. Commissioners •1 member appointed by the Orange County Board of Commissioners Time-Limited Boards This board was created to study alternative methods/districts to BOCC Elections Advisory Group elect the Board of County Commissioners and make a 15 At-Large members None No time-limited N/A recommendation to the Board of County Commissioners.This is a time-limited Board,expected to sunset in October 2021. 12 total members including: •5 At-Large members; This board was created to discuss broadband solutions to improve •2 County Commissioners; Due to the technical nature of this board the Board the quality of high speed internet services to Orange County •1 representative of Durham Tech; of County Commissioners prefers applicants to •1 representative of NC Department of have a background or relevant experience in Current terms all set to expire Orange County Broadband Task Force residents,and recommend a plan to the Board of Orange County No N/A Information Technology; telecommunication networks,public infrastructure January 31,2022 Commissioners to expand reliable high-speed internet services to •1 representative of OCS; projects,customer service or residency in a all county residents and businesses. •1 representative of CHCCS; underserved area of the county. •1 member designated by Orange -County Manager NOTE:Italics denote a term length NOTE:In addition to the linked Policy and/or term limit required by Document,all boards and commissions statute or policy other than Orange under the Advisory Boards and County Board of Commissioners Commissions section(with the exception Advisory Board Policy of the Climate Council)also operate underthe Orange County Board of Commissioners Advisory Board Policy Page 8 of 8 Attachment B 10 EXAMPLE ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 11, 2021 Action Agenda Item No. SUBJECT: Affordable Housing Advisory Board — Appointment Discussion DEPARTMENT: Board of Commissioners ATTACHMENT(S): Member Roster INFORMATION CONTACT: Recommendation Clerk's Office, 919-245-2130 Application for Person Recommended Applicant Interest List Applications of Persons on the Interest List PURPOSE: To consider an appointment to the Affordable Housing Advisory Board. BACKGROUND: The Affordable Housing Advisory Board prioritizes affordable housing needs and assesses project proposals. The board also publicizes the County's housing objectives, monitors the progress of local housing programs, explores new funding opportunities, and works to increase the community's awareness of, understanding of, commitment to, and involvement in producing attractive affordable housing. All 15 At-Large members are appointed by the Board of County Commissioners. The following applicant is recommended by the Affordable Housing Advisory Board for Board consideration: NAME POSITION TYPE OF TERM DESCRIPTION APPOINTMENT EXPIRATION TERM DATE Jane Doe At-Large First Full Term 06/30/2024 Reappointment NOTE: Jane Doe does not currently serve on any other boards or commissions. 11 If the individual listed above is appointed, the following vacancy remains: POSITION TERM VACANCY INFORMATION DESCRIPTION EXPIRATION DATE At-Large 06/30/2022 Vacant since 08/10/2021 FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends that the Board discuss an appointment to the Arts Commission. EXAMPLE 12 Board and Commission Members And Vacant Positions Affordable Housing Advisory Board Meeting Times: 6:00 pm Second Tuesday Contact Person:Erika Brandt Meeting Place: Contact Phone: 919-245-4331 Positions: 15 Length:3 years Terms: 2 Description: All members are appointed by the Board of County Commissioners.The Board will prioritize affordable housing needs, assess and monitor project proposals and local housing programs.It will publicize County housing objectives and assist the implementation of recommended strategies in the FY 2001 CAHTF(Commissioners'Affordable Housing Task Force)Report. The Board will also explore new funding opportunities,assist in the investigation of County residential segregation patterns, and assist with other housing-related items as identified by the Board of County Commissioners. Keith Cook 1 Chair First Appointed: 06/06/2017 Gender Identity: Male Township: Cedar Grove Current Appointment: 09/17/2019 Ethnic Background: African American Resid/Spec Req: At-Large Expiration: 09/30/2022 Age Range: Special Repr: Number of Terms: 2 Ms Saru Salvi 2 First Appointed: 05/18/2021 Gender Identity: Female Township: Hillsborough Current Appointment: 05/18/2021 Ethnic Background: African American Resid/Spec Req: At-Large Expiration: 09/30/2023 Age Range: 60+ Special Repr: Number of Terms: Olivia Fisher 3 First Appointed: 03/10/2020 Gender Identity: Female Township: Bingham Current Appointment: 05/18/2021 Ethnic Background: White Resid/Spec Req: At-Large Expiration: 06/30/2024 Age Range: 18-34 Special Repr: Number of Terms: 1 Adejuwon Ojebuoboh 4 First Appointed: 09/17/2019 Gender Identity: Male Township: Chapel Hill Current Appointment: 09/17/2019 Ethnic Background: African American Resid/Spec Req: At-Large Expiration: 06/30/2022 Age Range: 18-34 Special Repr: Number of Terms: 1 Mae McLendon 5 First Appointed: 06/06/2017 Gender Identity: Female Township: Chapel Hill Current Appointment:. 10/06/2020 Ethnic Background: African American Resid/Spec Req: At-Large Expiration: 06/30/2023 Age Range: Special Repr: Number of Terms: 2 Mr. Tim Woody 6 First Appointed: 05/18/2021 Gender Identity: Male Township: Hillsborough Current Appointment: 05/18/2021 Ethnic Background: White Resid/Spec Req: At-Large Expiration: 06/30/2024 Age Range: Special Repr: Number of Terms: 1 Thursday,September 23,2021 Page 1 13 Board and Commission Members And Vacant Positions Affordable Housing Advisory Board Meeting Times: 6:00 pm Second Tuesday Contact Person:Erika Brandt Meeting Place: Contact Phone: 919-245-4331 Positions: 15 Length:3 years Terms: 2 Mr. James Eichel 7 First Appointed: 09/17/2019 Gender Identity: Male Township: Chapel Hill Current Appointment: 09/17/2019 Ethnic Background: White Resid/Spec Req: At-Large Expiration: 09/30/2022 Age Range: Special Repr: Number of Terms: 1 Allison Mahaley 8 First Appointed: 06/06/2017 Gender Identity: Female Township: Hillsborough Current Appointment: 10/06/2020 Ethnic Background: White Resid/Spec Req: At-Large Expiration: 06/30/2023 Age Range: Special Repr: Number of Terms: 2 Arthur Sprinczeles 9 First Appointed: 09/20/2018 Gender Identity: Male Township: Hillsborough Current Appointment: 05/18/2021 Ethnic Background: White Resid/Spec Req: At-Large Expiration: 06/30/2024 Age Range: Special Repr: Number of Terms: 2 VACANT 10 First Appointed: Gender Identity: Township: Current Appointment: Ethnic Background: Resid/Spec Req: At-Large Expiration: 06/30/2022 Age Range: Special Repr: Number of Terms: Paul Voss 11 First Appointed: 06/15/2021 Gender Identity: Male Township: Cheeks Current Appointment: 06/15/2021 Ethnic Background: White Resid/Spec Req: At-Large Expiration: 06/30/2023 Age Range: 60+ Special Repr: Number of Terms: VACANT 12 First Appointed: Gender Identity: Township: Current Appointment: Ethnic Background: Resid/Spec Req: At-Large Expiration: 06/30/2024 Age Range: Special Repr: Number of Terms: Thursday,September 23,2021 Page 2 14 Board and Commission Members And Vacant Positions Affordable Housing Advisory Board Meeting Times: 6:00 pm Second Tuesday Contact Person:Erika Brandt Meeting Place: Contact Phone: 919-245-4331 Positions: 15 Length:3 years Terms: 2 Holly Meschko 13 First Appointed: 10/06/2020 Gender Identity: Female Township: Hillsborough Current Appointment: 10/06/2020 Ethnic Background: White Resid/Spec Req: At-Large Expiration: 06/30/2022 Age Range: 60+ Special Repr: Number of Terms: Jenn Sykes 14 First Appointed: 06/06/2017 Gender Identity: Female Township: Hillsborough Current Appointment: 10/06/2020 Ethnic Background: Hispanic Resid/Spec Req: At-Large Expiration: 06/30/2023 Age Range: 35-59 Special Repr: Number of Terms: 2 Mr. Dion Graham 15 First Appointed: 06/15/2021 Gender Identity: Male Township: Chapel Hill Current Appointment: 06/15/2021 Ethnic Background: African American Resid/Spec Req: At-Large Expiration: 09/30/2021 Age Range: 35-59 Special Repr: Number of Terms: Thursday,September 23,2021 Page 3 EXAMPLE 15 Orange County, NC Boards & Commissions Submit Date: Sep 23, 2021 Application Form Profile Jane Doe First Name Middle Initial Last Name janedoe@gmail.com Email Address 300 W. Tryon St. Home Address Suite or Apt Hillsborough NC 27278 City State Postal Code Home: (919) 555-5555 Primary Phone What Township do you live in? W Hillsborough Property Zone Hillsborough Town Limits Community Involvement None Which Boards would you like to apply for? Affordable Housing Advisory Board: Submitted Interests & Experiences Relevant Experience Board#1 Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt Lit labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum. Jane Doe 16 Reasons Want to Serve Board#1 Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum. Diversity of Viewpoints Board #1 Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum. Conflict of Interest Board #1 None Relevant Experience Board #2 Reasons Want to Serve Board#2 Diversity of Viewpoints Board #2 Conflict of Interest Board #2 Reasons Want to Serve Board#3 Relevant Experience Board #3 Diversity of Viewpoints Board #3 Conflict of Interest Board #3 Jane Doe 17 Past Service Demographics We ask your help in assuring diversity of membership by answering the following questions: Age Range PT 35-59 OC Ethnicity V Other OC Gender Identity rJ Female Ethics Guidelines Ethics Guidelines for Orange County Advisory Boards and Commissions I agree by my signature below that, if appointed, I pledge to comply with the following ethics guidelines for advisory boards and commissions as adopted by the Orange County Board of Commissioners. • Conflict of Interest 1. During advisory board meetings, a member shall immediately disclose any potential conflict of interest and request to be excused from voting when he or she has a conflict of interest. 2. During appeal proceedings, the applicant has the right to question the interest of any voting member. The advisory board chair should consult with the County Attorney or staff attorney on any potential conflict of interest in appeal matters. 3. In determining from existing facts and circumstances whether a conflict of interest exists the determining party shall consider the facts and circumstances as would an ordinary and reasonable person exercising prudence, discretion, intelligence, and due care. • Gifts 1. An advisory board member shall not directly or indirectly ask, accept, demand, exact, solicit, seek, assign, receive, or agree to receive any gift or honorarium for the advisory board member, or for another person, in return for being influenced in the discharge of the advisory board member's official responsibilities. 2. This section shall not apply to gifts or awards authorized by Orange County Policies, Resolutions, or Ordinances. • Code of Ethics 1. Advisory board members should act with integrity and with independence from improper influence as they exercise the functions of their offices. Characteristics and behaviors that are consistent with this standard are: 1. Adhering firmly to a code of sound values. 2. Behaving consistently and with respect towards everyone with whom they interact. Jane Doe 18 3. Exhibiting trustworthiness. 4. Living as if they are on duty as appointed officials regardless of where they are or what they are doing. 5. Using their best independent judgment to pursue the common good as they see it, presenting their opinions to all in a reasonable, forthright, consistent manner. 6. Remaining incorruptible, self-governing, and not subject to improper influence, while at the same time being able to consider the opinions and ideas of others. 7. Disclosing contacts and information about issues that they receive outside of public meetings, and refraining from seeking or receiving information about quasi-judicial matters outside of the quasi-judicial proceedings themselves. 8. Treating other advisory boards and advisory board members and the public with respect, and honoring the opinions of others even when they disagree. 9. Being careful not to reach conclusions on issues until all sides have been heard. 10. Showing respect for their appointed office and not behaving in ways that reflect badly on the office, the advisory board, Orange County, or the Orange County Board of Commissioners. 11. Recognizing that they are part of a larger group and acting accordingly. 12. Recognizing that individual board members are not generally allowed to act on behalf of the board, but may only do so if the board specifically so authorizes, and that the board must take official action as a body. 13. Being faithful in the performance of the duties of their offices. 14. Acting as especially responsible residents whom others can trust and respect. 15. Faithfully attending and preparing for meetings. 16. Carefully analyzing all credible information that is properly submitted to them, and when applicable, being mindful of the need not to engage in communications outside the meeting in quasi-judicial matters. 17. Being willing to bear their fair share of the board's workload. 18. To the extent appropriate, they should be willing to put the board's interests ahead of their own and shall avoid the appearance of a conflict of interest and shall, under no circumstances, use their position on any board for personal gain or profit. 2. Members of the Planning Board, Board of Adjustment, Economic Development Commission, and Board of Equalization and Review shall upon initial appointment, and prior to December 31 annually thereafter, disclose: 1. Any interest he or she or his or her spouse or domestic partner has in real property situated in whole or in part in Orange County and the general description of that property. 2. Any legal, equitable, beneficial or contractual interest he or she or his or her spouse or domestic partner has in any business, firm or corporation, which is currently doing business with Orange County pursuant to contracts awarded by Orange County, or which is attempting, or has attempted in the past calendar year, to secure the award of a bid from Orange County or the approval of any Board or Agency of Orange County. 3. Failure to file a disclosure statement setting out the above required information shall result in immediate removal of the member from the applicable board. I agree with the Above Statement By checking this box I certify that this serves as an electronic version of my signature, for the sole purposes of this form. W I Agree Jane Doe EXAMPLE 19 Applicant Interest Listing by Board Name and by Applicant Name Contact Person: Erika Brandt Affordable Housing Advisory Board Contact Phone: 919-245-4331 Jane Doe Gender Identity: Female Date Applied: 09/23/2021 Ethnic Background: Other Township: Hillsborough Age Range: 35-59 Res.Eligibility: Hillsborough Town Limits Also Serves On: Ms Alice Mahood Gender Identity: Female Date Applied: 08/10/2020 Ethnic Background: White Township: Chapel Hill Age Range: Res.Eligibility: C.H.City Limits Also Serves On: Alcoholic Beverage Control Board Charity Mathews Gender Identity: Female Date Applied: 09/04/2019 Ethnic Background: White Township: Eno Age Range: Res.Eligibility: County Also Serves On: Mr. Jeff Scott Gender Identity: Male Date Applied: 04/19/2021 Ethnic Background: White Township: Hillsborough Age Range: 35-59 Res.Eligibility: County Also Serves On: Orange County Board of Adjustment(REQUIRES DISCLOSURE STATEMENT) Mr William Spang Gender Identity: Male Date Applied: 08/04/2020 Ethnic Background: White Township: Chapel Hill Age Range: 60+ Res.Eligibility: Chapel Hill ETJ Also Serves On: Dr. Diane Stoy Gender Identity: Female Date Applied: 02/04/2020 Ethnic Background: White Township: Chapel Hill Age Range: 60+ Res.Eligibility: C.H.City Limits Also Serves On: Thursday,September 23,2021 Page 1 of 2 20 Applicant Interest Listing by Board Name and by Applicant Name Contact Person: Erika Brandt Affordable Housing Advisory Board Contact Phone: 919-245-4331 Dr. Peggy Wilmoth Gender Identity: Female Date Applied: 01/03/2020 Ethnic Background: Other Township: Chapel Hill Age Range: 60+ Res.Eligibility: C.H.City Limits Also Serves On: Thursday,September 23,2021 Page 2 of 2 21 Attachment C NAME OF BOARD/COMMISSION Report Period ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various advisory boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Person to address the BOCC at work session- if applicable- and contact information: Primary County Staff Contact: How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Brief Statement of Board/Commission's Assigned Charge and Responsibilities. What are your Board/Commission's most important accomplishments? 22 List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? If your board/commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities/accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) Identify any activities this board/commission expects to carry out in 2021 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention?