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Agenda - 10-05-2021; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 5, 2021 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: September 2, 2021 Virtual Business Meeting Attachment 2: September 9, 2021 Virtual Budget Work Session FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 VIRTUAL BUSINESS MEETING 5 September 2, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Business Meeting on 9 Thursday, September 2, 2021 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler, Jean Hamilton, Sally Greene, and Earl McKee 13 COUNTY COMMISSIONERS ABSENT: None. 14 COUNTY ATTORNEYS PRESENT: John Roberts 15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 17 appropriately below) 18 19 Chair Price called the meeting to order at 7:00 p.m. 20 21 A roll call was called; all members were present. 22 23 Chair Price welcomed everyone back from the summer break. She commented that the Delta 24 variant of COVID-19 is making life difficult and confusing for many with new protocols, and that 25 the Pfizer vaccine has been approved by the Federal Drug Administration. She said that the 26 budget has not yet been passed by the General Assembly, and bills are being passed that may 27 either help or have an adverse impact on counties. She continued with updates regarding 28 Hurricane Ida and noted the loss of 13 service members who were helping people leave 29 Afghanistan. She said there may be Afghan nationals coming to the United States over time, 30 and encouraged the public to welcome them. 31 32 Due to current public health concerns, the Board of Commissioners is conducting a Virtual 33 Business Meeting on Thursday, September 2, 2021. Members of the Board of Commissioners 34 participated in the meeting remotely. As in prior meetings, members of the public were able to 35 view and listen to the meeting via live streaming video at 36 http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on 37 channels 1301 or 97.6 (Spectrum Cable). 38 39 In this new virtual process, there are two methods for public comment. 40 • Written submittals by email 41 • Speaking during the virtual meeting 42 43 Detailed public comment instructions for each method are provided at the bottom of this 44 agenda. (Pre-registration is required.) 45 46 1. Additions or Changes to the Agenda 47 48 Commissioner Price made a motion, seconded by Commissioner Fowler, to postpone 49 item 7-a, the Update on the 2021 Appeals Process, until the September 14 meeting due to 50 availability of the Tax Administrator. 2 1 Roll call ensued 2 3 VOTE: UNANIMOUS 4 5 Chair Price dispensed with reading the public charge. 6 7 Public Charge: The Board of Commissioners pledges its respect to all present. The Board asks 8 those attending this meeting to conduct themselves in a respectful, courteous manner toward 9 each other, county staff and the commissioners. At any time should a member of the Board or 10 the public fail to observe this charge, the Chair will take steps to restore order and decorum. 11 Should it become impossible to restore order and continue the meeting, the Chair will recess 12 the meeting until such time that a genuine commitment to this public charge is observed. The 13 BOCC asks that all electronic devices such as cell phones, pagers, and computers should 14 please be turned off or set to silent/vibrate. Please be kind to everyone. 15 16 Arts Moment— No Arts Moment was available for this meeting. 17 18 2. Public Comments 19 20 a. Matters not on the Printed Agenda 21 Christian Kenna voiced his opposition to the standing face covering mandate within 22 indoor public settings, including private businesses. He said he believes the decision to institute 23 the mandate was not made based on medical evidence and fact. He said Commissioner Price 24 told him the Commissioners consulted with the Orange County Health Director and the Mayors 25 of Chapel Hill, Carrboro, and Hillsborough in making the decision. He said the medical director 26 is an advisor and should not be in a position to make decisions that elected officials are 27 accountable for making themselves. He said the decision was made by 6 commissioners and 3 28 mayors who are all Democrats, and said the decision making process was not one of due 29 diligence, but rather groupthink. He said he would like to see the Commissioners seek the input 30 of others in the community, and is here to give his perspective. He said wearing a mask has 31 become a political issue across America. He said he hoped the Commissioners would have 32 sought out medical studies that show masks provide measurable evidence in reducing the 33 transmission of disease rather than blindly following the political legions. He said there has 34 been no medical study that has proven that masks meaningfully reduced the spread of COVID, 35 so why impose such a requirement. He said the mask is a symbol of county government doing 36 something that everyone can see. He said there has not been a COVID death in Orange 37 County since May 14 when the Governor lifted the statewide restrictions and mask mandate. He 38 said the County's current average case county is 459 per 100,000, which is less than half a 39 percent occurrence rate. He said Orange County also has the highest vaccination rate in the 40 entire state at 80%. He said the Commissioners should commend and reward residents for this 41 accomplishment and not impose mask mandates like other counties that have far less 42 vaccination rates success. He said it is important to realize that Covid is here to stay and 43 thinking must shift to it being like the annual flue. He said it is not realistic to endure facemasks 44 and gathering limits with no foreseeable end date. He said Orange County residents need real 45 leadership from Commissioners, not simply falling in line with what all the other counties are 46 doing. He said the Commissioner should immediately end the mask mandate for all. 47 48 3 1 b. Matters on the Printed Agenda 2 (These matters will be considered when the Board addresses that item on the agenda 3 below.) 4 5 3. Announcements, Petitions and Comments by Board Members 6 Commissioner Hamilton said she is glad to be back and encouraged residents to take 7 COVID-19 seriously and follow guidelines of the health directives. She said hospitals are filling 8 up with COVID patients, which affects others seeking health care. 9 Commissioner Fowler said she attended the Triangle Area Rural Planning Organization 10 (TARPO) meeting on August 12, and the NCDOT is planning to suspend the prioritization 6.0 11 process, due to over programming, and will move onto the 2024-2033 plan. She said the US 12 Congress infrastructure bill may provide benefits in terms of roads, bridges, public transit, etc. 13 She said there is a surplus in fund balance, due to lack of travel, in the amount of$30,000 in 14 local funds. She said there was a request to put $3-4,000 towards a plotter, which was 15 approved. She said she attended a behavioral health task force meeting on August 19, and the 16 Crisis Diversion Subcommittee reported it is entering phase 2 of planning facility design work. 17 She said they also heard from Alliance about its realignment from Cardinal, and there is a 18 timeline they are following to get providers onboard. She said they heard a presentation from 19 UNC School of Public Health on the burden of excess alcohol use in Orange County, which is 20 one of the few studies at a county level in the entire nation. She said this issue costs Orange 21 County $11.8 million per year in lost productivity, health care, criminal justice, etc. 22 Commissioner Greene welcomed back her colleagues. She said the Broadband 23 Taskforce is on the cusp of putting out an RFP to get potential partners in the mission to get 24 broadband to rural Orange County. 25 Chair Price said Commissioner Greene received an Outstanding County Commissioner 26 Award. 27 Commissioner Bedford said she attended the Durham-Chapel Hill-Carrboro Metropolitan 28 Planning Organization (DCHCMPO) meeting, and there are plans for 2050 to be done with more 29 analysis and scenarios to include bike/ped projects and what that would look like. She said she 30 attended the school collaboration meeting this week, and the joint meeting with the Board and 31 the schools will be September 23. She encouraged the Commissioners to send any agenda 32 items to Chair Price. She said Orange County has been approved to move to Alliance MCO, 33 with December 15 as the target date for the transition, and there will be more news to come. 34 She said Travis Myren, Deputy County Manager, is the contact person and is managing all of 35 that work. 36 Commissioner McKee said the Broadband Task Force has been busy, and the RFP is 37 ready to go out. He said Commissioner Greene's leadership on this has been exemplary and 38 has really helped move this work along. He said this is a long process, but hopefully it will get 39 moving along with responses from providers. He made a petition, to the extent possible, that 40 the Board of County Commissioners (BOCC) receive a report on performance of students and 41 grade levels at the joint meeting with the schools. He said he heard a report on the radio that 42 only 47% of students are scoring proficient in multiple areas now, which is not a pretty picture. 43 He petitioned the Board to schedule an item for an upcoming work session on creating a policy 44 to require any entity funded through the BOCC to set aside a time slot in their formal standing 45 meetings to receive public comment. He said he is concerned that those who are allocating and 46 spending public money should be willing to set aside a time slot for anyone to come to their 47 meetings for public discourse. He said there should be a time for people to speak their minds 48 because the County is spending their money. 49 Chair Price said there is an information item on the BOCC Elections Advisory Group 50 (BEAG) that will be discussed on October 5. She said the public is welcome to make comments 4 1 at this meeting. She said she received a request from Chapel Hill to form a new library task 2 force, as there is an MOU, which has expired. She said another meeting regarding the 3 Buckhorn area is in the planning stage, and should be held in October. She said was requested 4 to have a joint task force to look at school capital needs, and both schools boards have agreed. 5 She said another topic that came out of the school collaboration meeting is the need for picnic 6 tables and other items due to students eating outside at school. She said there are plans to get 7 tents and shelters, and currently some children are bringing blankets to picnic. She said 8 anyone who is willing to help should contact the school systems. 9 10 4. Proclamations/ Resolutions/ Special Presentations 11 12 a. Discussion and Appointment for the Vacant Position on the Orange County Board 13 of Commissioners 14 The Board discussed nominees for the vacant position, heard comments from nominees, 15 and made an appointment. 16 17 BACKGROUND: 18 At the June 15, 2021 Business Meeting, the Board of County Commissioners addressed the 19 issue of filling the vacancy for the District 1 seat on the board, which occurred on July 31, 2021. 20 State statute requires that the Board consult the political party with which the departing 21 commissioner is affiliated. The Board decided on the following course of action for filling the 22 vacancy. 23 • The application form for nomination was designed and produced by the Clerk to the 24 Board, Laura Jensen, in coordination with the Chair of the BOCC, Ren6e Price. 25 • Questions to be included in the application were received from members of the BOCC 26 by June 22, 2021. The Orange County Democratic Party was also invited to submit 27 questions. 28 • Applications for the vacancy were submitted to the Clerk to the Board by Monday, July 29 19, 2021, at 5:00 pm. Any individual wanting to be considered for the vacancy had to 30 submit an application. 31 • The Clerk's Office forwarded all applications to the Orange County Democratic Party and 32 BOCC for review. In addition, the applications were provided to the Board of Elections to 33 verify the eligibility of each candidate. 34 • The Orange County Democratic Party had until August 16, 2021 to review the 35 applications and provide three nominations to the Clerk to the Board and the Chair of the 36 BOCC. 37 • The BOCC agreed to consider the nominations and vote by ballot on an individual to fill 38 the vacancy at the September 2, 2021 BOCC meeting. The BOCC also agreed to give 39 each nominee two minutes to address the BOCC at the meeting. 40 41 According to State statute, a decision on the next county commissioner must be made within 42 sixty days of the vacancy. Otherwise, the Clerk of Superior Court shall make the appointment. 43 Thus, the BOCC has a deadline to make a decision by September 29, 2021. 44 45 The Clerk to the Orange County Board of Commissioners received applications from the 46 following individuals for the anticipated commissioner vacancy by the published deadline of 5:00 47 pm on Monday, July 19, 2021. The Director of Elections, Rachel Raper, confirmed that all of the 48 applicants are registered Democrats and reside in District 1, making them eligible for 49 appointment to the vacant seat. 50 0 Marilyn Carter 5 1 • Rani Dasi 2 • Penny Rich 3 • Anna Richards 4 5 The applications from each applicant are attached. An August 19, 2021 letter from the Orange 6 County Democratic Party is also attached. 7 The person chosen by the Board of Commissioners will take the Oath of Office shortly after the 8 September 2, 2021 Business meeting and begin service on the Board of Commissioners in 9 advance of the Board's work session on September 9, 2021. The selected individual will serve 10 until December 5, 2022. A primary and general election will occur in 2022 to elect an individual 11 to serve the remaining two years of the unexpired term through 2024. 12 13 Chair Price reviewed the background information for this item, and invited applicants to 14 give their two-minute remarks. 15 Marilyn Carter greeted the Commissioners, and said she is honored to be considered for 16 the open District 1 position on the Board. She said Orange County is one of the best run 17 counties in North Carolina, but there is still work to do. She said she is running for 18 Commissioner because there is work to do to create a more equitable Orange County now, in 19 the face of a pandemic, and over the long term. She said citizens and community leaders in 20 District 1, and across the County, have attested to her professional skills, life experiences, and 21 track record of getting things done. She said she is honored to receive the highest level of 22 support from Orange County Democratic party. She said since vacancy was announced, she 23 has met with community leaders, elected officials, and citizens to gather ideas for building a 24 better Orange County. She attended advisory board councils and task force meetings to 25 immerse herself in operations of the county government. She said she has reviewed the county 26 budget, ethics guidelines and Commissioner duties, as well as a 2-day, phase 1, racial equity 27 institute training. She said she has worked to prepare for this position and is ready to work for 28 the citizens as next commissioner. 29 Rani Dasi said while advocating for education as the foundation for heathy communities, 30 she has come to more fully appreciate how important county government is to meeting basic 31 needs, like access to healthcare, housing, employment, and other factors that contribute to 32 community wellness and education. She said the pandemic has exposed resource disparities. 33 She said as the community looks towards recovery, there is an opportunity to build on federal 34 and state funding to cover core needs for residents. She said she wants to work with 35 Commissioners to deepen collaboration across local municipalities, businesses and other 36 stakeholders creating specific plans and prioritizing action in areas such as economic 37 development, broadband, climate action, health resources, education, etc. She said she is a 38 Carrboro resident and parent of 4, and understands what it means to residents and families 39 when they lack resources. She said leadership requires considering different experiences that 40 represent the diversity of Orange County residents, as well as the ability to understand finances 41 and balance realities of funding constraints with short and long term County needs. She said 42 she has 20+ years of financial leadership experience, and looks forwards to working hard at 43 learning and being a part of the process forward. She said her 10 year old indicated his 44 support, and will help her be a better Commissioner. 45 Penny Rich said the Board should appoint the most experienced and qualified person to 46 fill the seat vacated by Mark Dorosin, and she is that person. She said the voters of Orange 47 County agree, as she is the only applicant that ran as a candidate for that seat, receiving 12,496 48 votes. She asked the Commissioners not to silence the voters and tell them that their vote does 49 not count. She encouraged the BOCC to believe in the democratic process and be leaders who 50 believe that voting is the most important action that residents in Orange County can take. She 6 1 said the voters spoke and the Commissioners need to make their decision by listening to the 2 voters of Orange County. 3 Anna Richards greeted the Commissioners. She said since submitting her application, 4 she has heard the perspectives of Orange County residents and has attempted to educate 5 herself further about the challenges facing the community. She said the process solidified her 6 desire to serve as Commissioner. She said she is an advocate, working to advance 7 opportunities and protect the rights of all people. She said in that role it has been clear for 8 some time that community efforts alone only go so far, thus she has sought to build coalitions 9 and collaborations with a broad range of civic and governmental organizations. She said she 10 has come to appreciate more that Commissioners have a stated duty to provide safety and 11 welfare for all County residents. She said the pandemic has laid bare the disparities across 12 systems, affecting people, the challenges are many, and solutions will require a collaborative 13 approach with creativity, perspective, experience, curiosity, passion, and empathy. She said 14 her education, professional experience, and heart for the community prepare her for the 15 opportunity. She said it would be her distinct honor to serve with the BOCC. 16 The Commissioners began the balloting process via Zoom polling. 17 Laura Jensen read the results, which indicated a unanimous vote for Anna Richards to 18 be appointed to the vacant position on the BOCC. 19 Chair Price congratulated Commissioner-appointee Richards, and said that it was a hard 20 decision to make. She said the Commissioners received emails, talked to community members, 21 and all applicants were considered to be the best choice by various people in the community. 22 She said she hopes all applicants will stay active in the community. 23 Commissioner Greene congratulated Commissioner-appointee Richards. She said this is 24 not the ideal process for filling a vacancy on the Board. She said ideally, there would have 25 been a special election, which is expensive and has drawbacks. She said, regardless, this is 26 the process in place and the Commissioners have followed it and worked through it. She said 27 the votes for former Commissioner Rich were not disregarded, and this was a statutory process, 28 as opposed to an election, but she understands any frustration. She said she believes Anna 29 Richards will be a very strong Commissioner. 30 John Roberts said remote meeting laws require Commissioners to be visible any time 31 they are taking action, and unfortunately, the balloting process that had to be conducted due to 32 a technical glitch made Commissioners not visible to everyone else. He asked if the 33 Commissioners would each confirm their votes. 34 All Commissioners held up a sheet of paper with visible votes, indicating a unanimous 35 vote for Anna Richards. 36 Commissioner McKee thanked all applicants, and said he thought any of them would 37 have made a good Commissioner. 38 Chair Price invited Commissioner-appointee Richards to turn on her camera if she 39 wished. She said there is a Work Session on September 9 and Commissioner-appointee 40 Richards can work with Clerk to be sworn in and get her meeting packet for that meeting. 41 Commissioner Fowler said all 4 applicants were strong, smart, and engaged leaders, 42 and this was a difficult decision. She acknowledged and appreciated the public service of 43 Penny Rich and Rani Dasi and the strong leadership of Marilyn Carter in the local Democratic 44 Party. She said she looks forward to working with Commissioner-appointee Richards, who, 45 despite a successful career, remains engaged for the betterment of the community. 46 Commissioner Hamilton echoed Commissioner Fowler's comments, and said Orange 47 County is lucky to have so much talent and people willing to serve. She said she is sure all 48 candidates will continue to be engaged in the community. 7 1 Chair Price said it was a tough choice between intelligent and committed women, and 2 this appointment leaves Earl McKee as the only male on the Board for probably the first time in 3 its history. 4 Anna Richards said she appreciates the other applicants in this process, and it is her 5 intention to engage with them because they are strong leaders in the community and do 6 represent voices in the community, to which she wants to be sensitive. She said she wants to 7 hear from them and hopes they will be open to collaborating and working with her. She said she 8 is beyond humbled for the opportunity to serve, and is her intention to get on the learning curve. 9 She said she appreciates staff for meeting with her. She said she will do the best she can to 10 represent the needs of District 1 and Orange County. 11 12 b. Presentation Regarding The Beacon 13 The Board received a presentation on The Beacon Public Art Festival, scheduled to 14 occur in the downtown communities of Chapel Hill, Carrboro and Hillsborough July 15 through 15 August 15, 2022. 16 17 BACKGROUND: 18 The Beacon is a new, biennial, large-scale arts festival to be presented in partnership with 19 fourteen community organizations. Its purpose is three-fold: 20 • To showcase high-quality, three-dimensional art in accessible locations throughout the 21 downtowns of Chapel Hill, Carrboro, and Hillsborough while financially supporting the 22 participating artists. 23 • To generate foot traffic, visitation, and patronage throughout our downtown communities 24 following the negative impact of the COVID-19 pandemic, and during a traditionally low- 25 traffic time of year, while showcasing our community hospitality. 26 • To provide the public with an accessible, barrier-free activity that encourages interaction 27 with art, where they are directly responsible for selecting a winner. 28 29 Event partners include: 30 • Orange County Arts Commission (OCAC): Lead planning agency 31 • Chapel Hill Downtown Partnership: Funding/marketing partner 32 • Chapel Hill/Orange County Visitors Bureau: Funding/marketing partner 33 • Greater Chapel Hill Chamber of Commerce: Funding/marketing partner 34 • Hillsborough Arts Council: Community Partner 35 • Hillsborough Chamber of Commerce: Marketing partner 36 • Orange County Department of Economic Development: Funding partner 37 • Town of Carrboro (Tourism Bureau and Town Arts Committee): Funding/marketing 38 partner 39 • Town of Chapel Hill (Department of Community Arts and Culture and Town Arts 40 Commission): Funding/planning partner 41 • Town of Hillsborough (Tourism Board, Public Spaces Manager): Funding/planning 42 partner 43 • UNC-Chapel Hill (UNC Arts Everywhere): Community Partner 44 45 Art on the Hill is inspired by similar events including Art Prize in Grand Rapids, Michigan, and 46 Art Fields in Lake City, South Carolina. However, several factors will make Art on the Hill unique 47 to Orange County and the only event of its kind in North Carolina. Like the events inspiring Art 48 on the Hill, the festival will be an economic boon for our communities and bring attention to 49 Orange County through a showcase of large-scale, fascinating works of public art. Further, our 8 1 festival will prioritize the support of participating artists, creating an environment where artists 2 are compensated and made to feel celebrated. 3 4 Artists will apply to participate and be juried by a panel of professional visual artists. Accepted 5 artists will be provided compensation to support their travel costs. In addition, artists will be 6 housed with partner hotels, making the experience as affordable and welcoming as possible. 7 8 During the event, the public will seek out the locations of the installations, voting on their favorite 9 pieces through an online portal. The piece with the most votes will receive a People's Choice 10 Award. A professional jury panel will also evaluate entries and award prizes. The prize for the 11 People's Choice Award and juror's 1 st place award be the same amount, prioritizing the input of 12 the public. Jury members include Larry Wheeler, retired director of the NC Museum of Art, and 13 Stacey Kirby, Art Prize 2016 First Place Winner. 14 15 Chair Price reviewed the background information for this item. 16 Katie Murray, Arts Commission Director, made the following PowerPoint Presentation: 17 18 Slide #1 FE8ITP9L OF 19 >: 20 21 Katie Murray said this event will be the first of its kind for Orange County and the state. 22 She resumed the PowerPoint presentation: 23 24 Slide #2 THE BEACON FESTIVAL CF PUBLIC ART JULY 15-AUGLIST IS,20 DOWNTOWN CHAPEL HILL I CARRRORO GOAL1 7o showcase Norge-scale,high-quality works of artrn traditional and unexpected locations throughout aur downtowns whine fonancially supporting participating a rtists. 25 26 27 9 1 Slide #3 BEACONTHE HILLSBOROUGHFESTIVAL OF PUBLIC APT PV"S-AUGUST 15.2022 GOAL 2 To generate foot traffic,visitation,and patronage to our downtown communities during a traditionally low-traffic time of year while showcasing our community hospitality and pride. 2 3 Katie Murray said a study conducted by the tourism board showed that one of the 4 challenges in the local community is showing a sense of hospitality. She said this event will be 5 an opportunity to show off the county's hospitality. She resumed the PowerPoint presentation: 6 7 Slide #4 t GOAL 3 To provide a free,accessible festival and engage the public through interaction with art,where they are directly responsible for selecting a winner. g 9 10 Slide #5 EVENT CONCEPT 1. Three dimensional artists will apply to participate,be I juried by a panel of experts,and receive a stipend for participation 2. Outdoor locations will be matched with accepted be 3. During the festival,the pubic will seek out the work and vote on their favorite through an online portal a. Cash prizes will be given forjurled winners and People's Choice 11 12 13 10 1 Slide #6 _ N . INART PRIZE Grand Rapids,Aril • Nineteen days,biennial • 500,400attencfees;1,440works • Top Prize:$200k each forjuriedl People's Choice winner Economic Impact:$33M OTHER INSPIRING EVENTS • Arc Fields:Lake Park,Sc(event revitalized small community) • Splash:EllizabethCity,NC(celebratedartists,welcomingthem arms-erpenwlrh corrmuni tyhospi6ality} 2 3 4 Slide #7 THE BEACON FESTIVAL OF PUBLIC APT PARfiNER ORGANIZATIONS Orange County Arts Commission(lead plan ningagency) • Chapel HIII Chamber of CommercefCarrborc Business Alliance Chapel HIII Downtown Partnership 3 Chapel HIII/Orange County Visitors Bureau j Hillsborough Arts Council • Hillsborough Chamber of Commerce -� ? Orange County Economic Development - Town ofCarrboro • Town or Chapel Hill • Town of Hillsborough + UNC Arts Everywhere AND... • Arts Access i 6 7 Slide #8 FESTIVAL JURORS • Larry Wheeler:retired director of NC Museum of Art • Stacey Kirby:2016 ArtPrize First Place Winner More,TBA ARTISTS JURY PANEL Tlnka jordy.chair + 8 11 I Slide #9 a . TIMELINE WINTER 2020: Partnersconflrmed JULY2021: Committee meetingsstart NOV,2021: Budget Flnalfaed4NEA,ABPA,NCAA C1 EC.2021: Call for Artists MARCH 2022: Artlstsnotfffed THE BEACON:JULY 15-AUGUST 15,BIENNIAL Frlday,july 15,2022: Kick-off Ceremony }uly 15-August 15,2 02 2: PublicVoting Saturday,August 20,2022: Closing Awards Ceremony 2 1" 3 4 Slide #10 • . J 5 'No, 6 7 Commissioner Greene said this festival sounds great. She said it has been in the works 8 for a long time, and she is confident Katie Murray will be able to pull off. She said she is a little 9 worried if COVID will still be around, and is also concerned about the weather with it being hot 10 in the summer. She suggested fans and water stations. 11 Commissioner Hamilton thanked Katie Murray for her presentation, and said this idea 12 reminds her of her hometown, which had an Arts Festival every year. She said the information 13 on the festival in Michigan was interesting, and she would like to understand the full benefits 14 and full costs of this event for the Orange County community. 15 Commissioner Bedford asked if the festival could pair with musical events or other 16 events. 17 Katie Murray said there will be all sorts of associated events going on, including a kickoff 18 and closing event. She said the event will take advantage of the things that are already 19 happening in the community. 20 Commissioner Bedford said this would be a great opportunity for students who need 21 service hours. 12 1 Chair Price said she thinks this is a great idea, and wants to spread the word about the 2 economic impacts statewide. She said it will have a rippling effect, bringing money, happiness 3 and joy, which everyone will need after the pandemic. She said it will also bring communities 4 together. 5 Katie Murray thanked the Commissioners for the comments, and said she believes the 6 heat will be beneficial in driving people into businesses to cool off. She said there will also be 7 spritzers and fans as merchandise for the event. 8 Chair Price said there are misters at festivals in Las Vegas, which could be an option for 9 certain areas of the festival. 10 11 5. Public Hearings 12 13 a. NCDOT Public Transportation Division/Public Transportation — 5311 Community 14 Transportation Program Grant Application for FY 2023 15 The Board conducted a public hearing on the proposed NCDOT 5311 Community 16 Transportation Program grant application; approved submittal of the 5311 Grant application for 17 FY 2023 in the total amount of$187,568, with a local match total of$28,135 to be provided 18 when necessary; approved and authorized the Chair to sign the 5311 Program Resolution, 19 Local Share Certification, Anticipated DBE/DWE Vendor Awards; DBE Certification Form; EEO 20 Questionnaire Form; and the Title VI Program Report; reviewed the 2021 Certification and 21 Assurances Signature Pages and authorized the Chair and the County Attorney to review and 22 sign the FY22 Certifications and Assurances when available; and reviewed and approved the 23 Grant Designee Certification Form Resolution authorizing the Transportation Services Director 24 to serve as the designee. 25 26 BACKGROUND: 27 Each year, the NCDOT Public Transportation Division accepts requests for administrative needs 28 for county-operated community transportation programs. OCPT is eligible to make application 29 for administrative funding. NCDOT has awarded OCPT $159,433 in grant funds, a detailed 30 breakdown is outlined in the table below: 31 32 5311 Grant Application: FY23 Total $ 187,568 Federal $ 159,433 Local $ 28,135 33 34 Theo Letman, Transportation Director, reviewed the background information for the item. 35 He said this is an annual request for approval to apply for the rural transportation administrative 36 grant program. He said the Community Transportation Program (CTP) is administered by the 37 state and requires a local match. He said it provides administrative support for community 38 operated Community transportation programs. He said the County typically uses these funds 39 for administrative and staff salaries, as well as other administrative supplies that reduces cost to 40 the County for services provided in rural areas. He said the grant provides Orange County 41 access to funds for transportation infrastructure that promotes economic self-sufficiency to a 42 wide range of residents and locations. He said in the past year, this funding undergirded the 43 rural transportation services in Orange County. He said a public hearing is required for the grant 44 to give the public the opportunity to speak and to share comments relative to the grant. 13 1 Chair Price said there is no one signed up to speak, but the Commissioners must still 2 open and close the public hearing. 3 4 A motion was made by Commissioner Bedford, seconded by Commissioner Hamilton, to 5 open the public hearing on the proposed grant application. 6 7 Roll call ensued 8 9 VOTE: UNANIMOUS 10 11 A motion was made by Commissioner Greene, seconded by Commissioner McKee, to 12 close the public hearing. 13 14 Roll call ensued 15 16 VOTE: UNANIMOUS 17 18 A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, to 19 approve submittal of the 5311 Grant application for FY 2023 in the total amount of$187,568, 20 with a local match total of$28,135 to be provided when necessary; approve and authorize the 21 Chair to sign the 5311 Program Resolution, Local Share Certification, Anticipated DBE/DWE 22 Vendor Awards, DBE Certification Form, EEO Questionnaire Form, and the Title VI Program 23 Report; and approve the Grant Designee Certification Form Resolution authorizing the 24 Transportation Services Director to serve as the designee. 25 26 Roll call ensued 27 28 VOTE: UNANIMOUS 29 30 6. Regular Agenda 31 32 a. Change in BOCC Meeting Schedule for 2021 33 The Board considered changes to the Board of Commissioners' meeting calendar for 34 2021. 35 36 BACKGROUND: 37 Pursuant to North Carolina General Statute 153A-40, the Board of County Commissioners must 38 fix the time and place of its meetings or provide a notice of any change in the Meeting Schedule. 39 40 There is one proposed Meeting Calendar change for 2021, as it relates to Board of 41 Commissioners' meetings currently scheduled to occur in-person in 2021. Due to current public 42 health concerns, it is proposed that the Board of Commissioners conduct Virtual Board 43 Meetings during the months of September and October 2021. 44 45 Members of the Board of Commissioners would be participating in the meetings remotely. As in 46 prior meetings, members of the public would be able to view and listen to the meeting via online 47 streaming video or on Spectrum Cable TV. The meetings would be streamed in real-time on the 48 County's website for public viewing/listening, real-time broadcast on Spectrum Cable, and 49 video-recorded for future television broadcast and reference on the County's website. 50 14 1 September 2021 Virtual Meetings 2 September 9 BOCC Virtual Work Session — 7:00 pm 3 September 14 BOCC Virtual Business Meeting — 7:00 pm 4 September 23 BOCC Joint Virtual Meeting with Schools— 7:00 pm 5 6 October 2021 Virtual Meetings 7 October 5 BOCC Virtual Business Meeting — 7:OOpm 8 October 7 BOCC Virtual Joint Meeting with Fire Departments and Work Session — 7:00 pm 9 October 19 BOCC Virtual Business Meeting — 7:OOpm 10 11 Chair Price reminded the Commissioners that the Board planned back in June to have 12 tonight's meeting in person, but that did not happen due to the delta variant. She said this item 13 is for the Board to consider a revised schedule again. Chair Price asked if the Clerk to the 14 Board had any comments on this item. 15 Laura Jensen said staff will make sure the Board's decision is properly noticed. 16 Commissioner McKee said his petition is that the Board go into, and remain in, open 17 session besides the September 2 and September 9 meetings. He said Commissioners and 18 staff can fit comfortably and safely in the boardroom at the Whitted Building, and described how 19 this is possible. He said elected officials should meet in public when discussing public matters, 20 and while virtual meetings work, they do not have the same access as in person meetings. He 21 said children are back in school safely, and the BOCC should be able to do the same. 22 Commissioner Bedford agreed with Commissioner McKee about the quality of the 23 meeting being better in person when the public can be present. She said children under age 24 12, who cannot be vaccinated, are still at risk and, given breakthrough cases and heightening 25 restrictions elsewhere, she thinks continuing virtual meetings for the time being is more 26 appropriate. She said 6 week check-ins seem appropriate. She said she does not feel safe not 27 knowing which members of the public are and are not vaccinated. 28 Commissioner Hamilton said she understands and sees both sides of this issue. She 29 said her mother lives in a facility, and it just went into lock down due to a positive test for Covid. 30 She said she would like to think through a middle position, especially regarding the issue of how 31 to accommodate the public in the space. She said she would also like to determine agreed 32 upon criteria to trigger meeting in public again: what figures does the Board want to see, etc. 33 Chair Price agreed the Commissioners and staff could fit in the room safely, but does not 34 know how logistics of bringing in the public would work. She said she wants to take the delta 35 variant seriously, as it is so transmissible, and no one knows what the next variant may look 36 like. She said she is willing to meet virtually for the next 3 meetings, and understands the 37 Clerk's concern of wanting to have advanced notice. She said the County is taking this one-day 38 at a time, in many ways. 39 Commissioner McKee said he does not want to jeopardize anyone else's health either. 40 He said his only intent is to get public business back into public meetings. He said this should 41 be a thought out plan. He asked if staff would work with the Health Director and Asset Manager 42 on how the room can be configured to achieve the goal of safely returning to in person 43 meetings, so that the plan will be in place when the time comes. 44 45 A motion was made by Commissioner Bedford, seconded by Commissioner McKee, to 46 amend the Board of Commissioners' meeting calendar for 2021 and conduct all meetings 47 scheduled for September and October 2021 virtually. 48 49 Roll call ensued 50 15 1 VOTE: UNANIMOUS 2 3 Commissioner Fowler agreed with Commissioner Hamilton that there should be a 4 process and rules and said everyone should be wearing masks for the meetings. She said in 5 June and July everyone thought the Board was good to go back in person, but the delta variant 6 has changed that. She said she supports continuing some virtual aspect for the public going 7 forward, as it creates more access for some people. 8 Commissioner Greene suggested the Board start with a work session in person to start 9 the process and see how to set the room up, since public comments are not accepted at work 10 sessions. 11 12 7. Reports 13 14 a. Update on 2021 Appeals Process 15 The Board received a report on the progress of the 2021 Appeals Process. 16 17 BACKGROUND: 18 2021 is a Revaluation year, and in March 2021, the Notices of Revaluation were mailed to 19 property owners. Property owners have the right to appeal their value each year, and it is 20 especially important in a revaluation year when values are adjusted to current fair market value 21 per NC General Statute 105-286 to equalize and redistribute the County's tax base. 22 23 Soon after the Notices were mailed, community leaders in the area brought inconsistencies in 24 the valuation of properties within neighborhoods, including Chapel Hill's Northside 25 Neighborhood Conservation District and other conservation districts in the Chapel Hill area, to 26 the attention of the Tax Assessor and the Board. 27 28 Community leaders also expressed concerns that the established appeal period did not allow 29 enough time for property owners to appeal, citing the need to provide assistance for property 30 owners not familiar with the process and the constraints of the current pandemic. By resolution 31 approved on June 15, 2021, the Board of Commissioners directed the Tax Assessor to extend 32 the Board of Equalization and Review's adjournment date from June 30 to September 1, 2021. 33 This action extended the formal appeals period until September 1, 2021. 34 35 Many of the properties located in the Northside Neighborhood Conservation District submitted 36 value appeals. After reviewing these properties, and considering information provided by 37 leaders of the Jackson Community Center about the neighborhood conservation districts, the 38 Tax Assessor approached the Board of Equalization and Review (BOER) to exercise its power 39 and duties as noted in NC General Statute 105-322(g)(1)(b,c,d) and request the Tax Office 40 review the remaining properties in the Northside neighborhoods that were not appealed, and 41 make any necessary corrections to these properties and their values to be consistent with the 42 actions taken on properties within the Northside neighborhoods that were appealed. The BOER 43 requested the additional review at its July 28, 2021 meeting. 44 The BOER will adjourn as of September 1, 2021 and continue to hold post-adjournment 45 hearings to complete review of the appeals submitted through the adjournment date, and 46 according to the 30-day appeal period provided in decision notices. 47 48 Current data on appeals (through August 24, 2021): 49 • 2,004 appeals total — 1,682 informal and 322 formal 16 1 • 1,802 have been completed, including all but 3 of the informal appeals which are 2 commercial properties 3 • 58 appeals have been submitted since the original appeals deadline of June 30 4 • 191 total appeals from Northside area - 183 informal and 8 formal 5 6 As Decision Notices continue to be mailed for the ongoing appeals, the appellants are provided 7 a 30-day window from the date of the decision notice to appeal at the formal level to the BOER, 8 and are not held to the date of adjournment if the 30-day window reaches beyond the 9 September 1 deadline. Post-adjournment hearings are expected to continue through December. 10 11 This item was postponed until the September 14, 2021 Business Meeting. 12 13 8. Consent Agenda 14 15 Commissioner Bedford noted a change to the May 20, 2021 meeting minutes. 16 17 A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, to 18 approve the consent agenda. 19 20 Roll call ensued. 21 22 VOTE: UNANMIOUS 23 24 • Removal of Any Items from Consent Agenda 25 • Approval of Remaining Consent Agenda 26 • Discussion and Approval of the Items Removed from the Consent Agenda 27 28 a. Minutes 29 The Board approved the draft minutes for the May 18, 2021, May 20, 2021, May 27, 2021, June 30 1, 2021, June 3, 2021, June 8, 2021, June 15, 2021, and June 28, 2021 Commissioner 31 Meetings. 32 b. Motor Vehicle Property Tax Releases/Refunds 33 The Board adopted a resolution, which is incorporated by reference, to release motor vehicle 34 property tax values for thirteen (13) taxpayers with a total of fourteen (14) bills that will result in 35 a reduction of revenue. 36 c. Property Tax Releases/Refunds 37 The Board adopted a resolution, which is incorporated by reference, to release property tax 38 values for twenty-eight (28) taxpayers with a total of thirty-five (35) bills that will result in a 39 reduction of revenue. 40 d. Tax Collector's Annual Settlement for Fiscal Year 2020-21 41 The Board received the tax collector's annual settlement on current and delinquent taxes, 42 approved by resolution the accounting thereof, and upon acceptance of the reports, issued the 43 Order to Collect for Fiscal Year 2021-2022. 44 e. Resolution Confirming Orange County's Agreement to Adopt the General Records 45 Retention and Disposition Schedule for Local Government Agencies 46 The Board adopted a resolution, which is incorporated by reference, confirming Orange 47 County's adoption and enforcement of the redesigned General Records Retention and 48 Disposition Schedule for Local Government Agencies ("General Schedule"); authorized the 49 Chair to sign the resolution and execute the necessary documents on behalf of the Board; 50 authorized the County Manager and Clerk to the Board to execute the necessary documents as 17 1 required by the NC Department of Natural and Cultural Resources; following review by the 2 County Attorney, authorized the County Manager to approve any subsequent amendments to 3 the General Schedule; and following review by the County Attorney, authorized the County 4 Manager to approve any Department or Program-specific records retention schedules. 5 f. Fiscal Year 2021-22 Budget Amendment#1 6 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 7 2021-22 for the Department on Aging; Planning and Inspections Department; Orange County 8 Transportation Services; Health Department; Department of Environment, Agriculture, Parks 9 and Recreation; Child Support Services; Series 2021 Financing — General Obligation Bonds; 10 Chapel Hill Carrboro City Schools Capital Projects; County Manager's Office; Animal Services; 11 Department of Social Services; Housing and Community Development; Library Services; 12 County Manager—Arts Commission; Criminal Justice Resource Department; and Orange Rural 13 Fire Department. 14 g. Approval of Financing Arrangements for White Cross Fire Department to Purchase 15 Fire Truck and Associated Equipment 16 The Board approved White Cross Volunteer Fire Department (WCFD) entering into a financing 17 arrangement to purchase a replacement fire engine truck and associated equipment and 18 authorized the Board of Commissioners' Chair to sign the appropriate documents related to the 19 financing arrangements. 20 h. Approval of Boards and Commissions Assignments 21 The Board approved assignments for members of the Board of Commissioners on Boards and 22 Commissions with current vacancies. 23 i. 401 Valley Forge Road Annexation 24 The Board approved the submittal of a petition for voluntary annexation to the Town of 25 Hillsborough for 12.866 acres of land, buildings and other improvements owned by Orange 26 County and located at 401 Valley Forge Road, Hillsborough, NC; and upon review by the 27 County Attorney, authorized the Chair to sign the petition and related documents. 28 j. North Carolina Forest Service Lease of a Portion of the Orange County Bonnie B. 29 Davis Environmental and Agricultural Center (EAC) 30 The Board adopted and authorized the Chair to sign a resolution, which is incorporated by 31 reference, approving the lease of a portion of the Orange County Bonnie B. Davis 32 Environmental and Agricultural Center to the North Carolina Forest Service; and reviewed and 33 authorized the Manager to sign the lease upon final review by the County Attorney. 34 k. Northern Campus Water and Sewer—Transfer of Ownership to Town of Hillsborough 35 The Board approved transferring the ownership of the recently constructed water and sewer 36 utility infrastructure associated with the construction of the Northern Campus Project to the 37 Town of Hillsborough. 38 I. Revision of a 1986 Memorandum of Understanding between the Town of Chapel Hill 39 and Orange County for the County to Provide Enforcement of Chapel Hill's Soil 40 Erosion and Sedimentation Control Regulations 41 The Board considered revisions to an existing Memorandum of Understanding (MOU) between 42 the Town of Chapel Hill and Orange County regarding the provision of Erosion Control services 43 by Orange County to the Town of Chapel Hill; and approved and authorized the Chair to sign 44 the resolution regarding the proposed MOU revisions and authorize the County Manager to sign 45 the revised MOU on behalf of the County. 46 m. Designation of Inflatable Boat as Surplus Property and Approval of Transfer to 47 Orange Rural Fire Department 48 The Board approved the designation of a 2015 Inmar inflatable rubber boat (vessel I.D. 49 IMG3SA45J415) and accompanying 20 HP Suzuki (02002F-513562)jet prop as surplus 18 1 property; and approved and authorized the Chair to sign a resolution approving and authorizing 2 staff to transfer the surplus property to Orange Rural Fire Department. 3 n. Appointment of Corey Root to the Central Piedmont Community Action, Inc. Board of 4 Directors 5 The Board approved and authorized the Chair to sign a resolution authorizing the appointment 6 of Corey Root to the Central Piedmont Community Action, Inc. (CPCA) Board of Directors. 7 o. Quarterly Report (2021 Q2) for Orange County's CDBG-CV Grant 8 The Board reviewed the quarterly report and authorized the Chair to sign the report for 9 submission to the NC Department of Commerce. 10 11 9. County Manager's Report 12 Bonnie Hammersley highlighted three information items: the first is the BOCC Elections 13 Advisory Group report, which she wanted to give the Board and public a chance to read. She 14 said this is scheduled for discussion on October 5. She said staff will try to do the same with 15 information on Broadband, as it develops. She said Nancy Freeman, Tax Administrator, will be 16 available on September 14 to share the developments on the Tax Appeals process. She said 17 there is also an update on the Buckhorn Outreach Plan and what was done over the summer. 18 She said staff will try to keep Board apprised of developments in small group updates. 19 Chair Price said she would like to meet some of the new Directors and people who have 20 taken over for retirees. 21 Bonnie Hammersley said Rebecca Crawford, formerly Quintana Stewart's assistant in 22 the Health Department, has taken over Paul Laughton's position following his retirement. She 23 said she will also introduce the Board to the new Animal Services Director, Dr. Sandra Strong, 24 at the September 14th meeting. 25 26 10. County Attorney's Report 27 John Roberts said he usually does legislative updates by email, but wanted to point out 28 a couple because they will directly affect BOCC meetings, and even affected the meeting 29 tonight. He said the 24-hour waiting period after public hearings, which has caused the Board 30 to not be able to make some decisions on the night of a public hearing, was amended and no 31 longer applies. He said going forward there will not have to be a delay. He said the Governor 32 signed a bill today that has been several years in the making, which makes it harder for 33 counties to adopt ordinances with misdemeanors as part of the enforcement provisions and flat 34 out prohibits misdemeanors and certain types of ordinances such as land use ordinances, 35 zoning subdivisions, etc. 36 37 19 1 11. *Appointments 2 3 12. Information Items 4 • June 15, 2021 BOCC Meeting Follow-up Actions List 5 • Tax Collector's Report— Numerical Analysis 6 • Tax Collector's Report— Measure of Enforced Collections 7 • Tax Assessor's Report— Releases/Refunds under$100 8 • Memorandum Regarding Outreach Status as Follow-up to the Buckhorn Area Study 9 • Memorandum Regarding Orange County/Durham County DCHC MPO — Durham City 10 Governance Study Interlocal Agreement (ILA) 11 • Memorandum — LME/MCO Realignment Status 12 • Transmittal of the Final Report from the BOCC Elections Advisory Group (BEAG) on the 13 Process for Electing County Commissioners in Orange County 14 15 Commissioner Greene said the dedication of the Schley Grange Hall on the national 16 historic register will take place on September 12th from 2:00-4:00 p.m. She said this is a 17 significant event for that community and the County. 18 19 13. Closed Session 20 21 A motion was made by Commissioner McKee and second by Commissioner Fowler to 22 enter into closed session at 8:39 p.m. "pursuant to G.S. § 143-318.11(a)(3) "to consult with an 23 attorney retained by the Board in order to preserve the attorney-client privilege between the 24 attorney and the Board" and to approve closed session minutes. 25 26 Roll call ensued. 27 28 VOTE: UNANIMOUS 29 30 Resume regular session 31 32 A motion was made by Commissioner McKee and seconded by Commissioner Hamilton 33 to enter into regular session at 9:18 p.m. 34 35 14. Adjournment 36 37 A motion was made by Commissioner Greene and seconded by Commissioner Bedford 38 to adjourn the meeting at 9:18 p.m. 39 40 Roll call ensued 41 42 VOTE: UNANMIOUS 43 44 Renee Price, Chair 45 46 Tara May 47 Deputy Clerk to the Board 48 49 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 2 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 WORK SESSION 5 September 9, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Work Session on Thursday, 9 September 9, 2021 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, and Anna Richards 13 COUNTY COMMISSIONERS ABSENT: Earl McKee 14 COUNTY ATTORNEYS PRESENT: John Roberts 15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 17 appropriately below) 18 19 Chair Price called the Board of County Commissioners meeting to order at 7:00 p.m. 20 21 Due to current public health concerns, the Board of Commissioners is conducting a 22 Virtual Work Session on September 9, 2021 utilizing Zoom. Members of the Board of 23 Commissioners will be participating in the meeting remotely. As in prior meetings, members of 24 the public will be able to view and listen to the meeting via live streaming video at 25 orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 26 97.6 (Spectrum Cable). 27 28 A roll call of the County Commissioners was called; all members except Commissioner 29 McKee were present. 30 Chair Price welcomed Commissioner Richards to the Board. 31 32 33 1. Options to Expand Affordable Housing Incentives and Opportunities 34 The Board received a presentation on options to expand affordable housing incentives 35 and opportunities in Orange County. 36 37 BACKGROUND: 38 Staff from the County Attorney's Office, Housing and Community Development Department, and 39 Planning and Inspections Department were requested to explore opportunities to incentivize 40 affordable housing in Orange County, with a focus on modifications to the Orange County 41 Unified Development Ordinance (UDO). Staff met to discuss opportunities as they relate to 42 regulations contained in the UDO, but also examined other options including housing policy and 43 programs. 44 45 At the February 16, 2021 BOCC Business Meeting, the County Attorney's Office drafted an 46 information item (Attachment A) related to this request. The information item included an 47 affordable housing report examining regulations contained in the UDO and a proposed list of 48 items to incentivize affordable housing related to the UDO. At that meeting, Board members 49 requested the item be brought back at a later date to review and discuss further. The Board 50 further requested all options and opportunities to incentivize affordable housing be considered. 51 2 1 As a result of the Board's request, staff have compiled a revised list of twenty-two action items 2 to expand affordable housing incentives and opportunities in Orange County. This list includes 3 items related to land use, planning, and zoning regulations, which were in the list presented at 4 the February 16 BOCC meeting. In addition, the revised list includes proposed action items 5 related to housing programs and policies. Proposed action items, including brief descriptions, 6 timeframes, and complexity, are contained in Attachment B. 7 8 John Roberts introduced the item. He said he was asked to investigate increasing the 9 County's affordable housing through land use designation. He said he worked with the 10 Planning, Zoning, and Housing departments on the topic. 11 John Roberts said affordable housing requires several things to work, and the County's 12 existing land use policies limit that. He said current policies and laws make it difficult to have 13 large-scale affordable housing. He said the County will need partnerships with towns and other 14 institutions to make it successful. 15 James Bryan, County Attorney's office, made the following PowerPoint presentation: 16 17 Slide #1 Affordable . • D■&Other ORANGECOUNTY 18 19 20 Slide #2 see !! i! ;t``y�ryIorf,/ f A working group was tasked with responding to a request from the l + +++ to explore options to incentivize affordable housing in Orange County including suggestions to change the Scope UDO. Affordable • The goal was to provide options to the Allow those at 0,.oMedian BOCC for their consideration. no more than r of that income on housing 21 22 3 1 Slide #3 The Basics A4 $ A• tart°"eta^' Reg°law`s" Market Factors CMoneta Relawtlms - G—t—G—d5 Alter the Pin— Supply v 6emarid ��� oirec .blas—P.or gale ker,Cheaper or partrrerwlth Hon-Prntlts ary4re Certain 2 s 3 4 Slide #4 Compiled a list of 33 available options included in the Incentives&Opportunities Chart. Reached out to stakeholders resulting in a Survey Summary. Framework Chart identifies the traditional incentives along with limitations and comparisons. Process Housing 201 gives a basic view of financing Reached Gut tG stakeholders t-aundryUstof0ptlons The Report summarizes this work and Rerornmendationsofthosewlth Impact identifies five recommendations,. 5 6 7 Slide #5 Regulatory Options ' By RiSht development '*'Th The review pro—ran add 1, time and uncertainty to prnpecL.. Fast Track Permitting Onethe[all aptinns f+fJ�f available le to all IcRal governments. of Density Bonus Agislation by special . legislation in 14'91. k 8 9 10 Slide #6 4 Stakeholder Response There is an opportunity fur success Expensive Demand&Capacity Slow Process Developers cite fees as Developers recognize a Any delay is due to costs Ineerporated Into market and have ability, requirements forpubnlic. housing prices but require public meetings rather thato funding_ staffing levels fi 1 2 Slide #7 Five Recommendations .r-:1 M $ :rte AmenddPA& -SfFieam®rfn- Updatethe Plans Additiona l Bonds Expand Density WSMPBA Sulbdlvlskans Bonus Alleve an exception for Consolidate the process Acknowledge what has Funds are critical to The Idea of a density Affordable Housing so that It Is clear, and has not worked, achleving substantlal bonus stlll has merit, within the Rum I Bul6er concise and c"in particularly the current impacts but perhaps a greater - _-- density bonus distinction is needed 3 4 Slide #8 Specific Strategies Changes to the tl GO Subdivisions density Bonus • Exempt, Minor& • Neuer used since MaM`or with 1991. multiple subcategories • Likely not • Distinctions disparate enough without a of a bonus difference Would need • Cumbersome and IN CGA to increase confusing incentive. 5 6 5 1 Slide #9 Plan Based Strategies L—Bt—app—h.s Comprehensive Plan Update JPA&WSMPBA • Adopted in 208 There is currently no calling for annual exception for review and a full mrdahie housing update by 2615. within the rural buffer. • Many new tools and Creating an allowance strategies since would Increase the 2008 Includin supplyY le land $ available to these ©evefopment projects Agreements. Would require • Will likely result in collabQrat'on with recommendations to partner jurisdictions update the UDD. 2 4 3 Slide #10 Ackrowledgemert Social Justice The politics of ge-o raphy can have dramatic Impacts on matters of diversity,equity,Inclusion and social justice. 4 5 6 Slide #11 14 40 plies11111 • AM. Vila 0 7 � /.�► 8 6 1 Commissioner Richards asked if the recommendations have been evaluated through a 2 social justice lens. 3 James Bryan said no. 4 Commissioner Richards referred to stakeholders, and asked if the partners were also 5 considered, or just the developers. 6 James Bryan said the previous Housing Director spoke with non-profit developers. 7 Commissioner Fowler asked if the Human Rights Commission (HRC) could review the 8 recommendations through a social justice lens. She also asked about the density bonus that 9 has never been used. She asked if the stakeholders were asked if there was a reason it is not 10 viable. 11 James Bryan said he has not spoken to any stakeholders, and Maria Dewees, Acting 12 Housing and Community Development Manager, will be able to speak more on stakeholders. 13 He said the formula is fairly complex, and he clarified the options for a density bonus. 14 Commissioner Fowler clarified that none of the options have appealed to developers. 15 James Bryan said yes. 16 Commissioner Fowler asked if there is a reason why, other than the math did not work 17 out. 18 James Bryan said he does not have a good answer to that question. 19 Maria Dewees said the stakeholders that were engaged were primarily affordable 20 housing developers. 21 Corey Root, Director of Housing and Community Development, said the density bonus 22 alone is not attractive for an affordable housing developer, but it could be combined with other 23 incentives. 24 Commissioner Greene said she submitted a memo to the Board about density bonuses, 25 saying that they do not work in areas where developers can make a profit without doing 26 affordable housing. She said Fairfax County, Virginia has had some success, as developers 27 could have unlimited housing density when a certain amount of affordable housing was 28 provided. She said Chapel Hill instituted mandatory incentives. She said the County does not 29 have a lot of land and there are other values at play. She said areas of Northern Virginia were 30 able to tap into local, state and federal subsidies. 31 Chair Price said she does not think the County is allowed to mandate any affordable 32 housing requirements on a developer, due to a bill in the General Assembly. 33 James Bryan said jurisdictions cannot have non-mandatory bonuses, except by special 34 legislation. 35 Chair Price said she thought the bill intended to put limits on what counties could require 36 of developers. 37 Chair Price said density is not always the answer to affordable housing, and it can also 38 lead to high cost condos. She said in the past, she mentioned asking Annette Moore, Human 39 Rights and Relations Director, to present videos on how zoning has been used in the past to 40 segregate communities. 41 Chair Price asked if the Planning Department needs more staff to reduce delays. 42 Craig Benedict, Planning Director, said the department makes every effort to streamline 43 work, including technological supports, and he continues to evaluate workloads and staffing 44 needs annually. He said he will let the Board know if additional staffing is needed. 45 John Roberts followed up on the bill that Chair Price mentioned. He said the bill (HB 46 821) is still moving through the General Assembly, and is currently in the house judiciary 47 committee. 48 Commissioner Bedford referred to page 15, and said the respondents were two non- 49 profit and two for profit developers. She said it has been the perception that development in 50 Orange County has been difficult for many years. 7 1 Commissioner Richards asked for clarification on policy limitations. She asked if they 2 are state limitations or local ones. She also asked about the length of the UDO and if that is 3 within the County's control to streamline. 4 John Roberts said the UDO is under the County's control, and the length is due to policy 5 considerations that the Board has had for many years. He said it could be streamlined but that 6 would take a great deal of work and clear direction from the Board of County Commissioners 7 (BOCC). 8 Commissioner Richards asked if the policies are from Orange County or the State. 9 John Roberts said some are state and some are local. He said some are the result of 10 working with municipal partners for years, such as the rural buffer. He said changes would 11 require a lot of coordination and work by staff and the town partners. 12 Commissioner Hamilton reminded the Board to consider its goals. She asked if there 13 are targets for affordable housing, and what can be done under existing constraints. She also 14 said the list of stakeholders should be expanded to hear more viewpoints. 15 Commissioner Greene said the question is what can the County do about affordable 16 housing that is under its jurisdictional control. She said she thought the County's role was to 17 support affordable housing within the municipalities. 18 Commissioner Bedford asked for clarification on how affordable housing is being 19 defined. 20 Chair Price said 30% Average Median Income. 21 James Bryan said depending on the method, one can define affordable housing how one 22 wants. He said some programs have definitions already decided. 23 Corey Root said it is usually defined at 80% and lower. She said 30% and below is a 24 very particular interest with people who have very low incomes. 25 Corey Root said there is cooperation in the community to address affordable housing, 26 and the affordable housing commission is very collaborative. 27 Chair Price said when the subject was brought up it was to determine how to help 28 people displaced by gentrification. She said some of the policies and zoning rules that Orange 29 County has locally drives up the cost of housing. She said the question is how does the BOCC 30 manage growth and development, while providing for people of all income levels to live here. 31 Commissioner Fowler asked if any of the five recommendations help make mobile home 32 developments easier. 33 James Bryan said it could. He said one is the rural buffer and water and sewer. He said 34 this would strike at density and getting services closer close. He said updating the 35 comprehensive plan would correct messages about priorities, and would allow obstacles and 36 opportunities to be more visible. He said it is likely that substantial changes to the 37 comprehensive plan will be needed. He said the density bonus could play into this, but it likely 38 will not as it does not work. He said the initial bonds money could be applied to anything, in his 39 understanding. 40 Commissioner Richards asked for clarification of the goal of the work session. 41 Bonnie Hammersley said staff would like direction from the Board on next steps, based 42 on information provided to the BOCC from the staff. She said staff takes notes during the 43 conversation. 44 Maria Dewees made the following PowerPoint presentation: 45 46 47 48 49 50 51 8 1 Slide #1 ORANGE COUNTY N©R.TH CARC)LIIVA Board of County Commissioners Work Session — September 9, 2021 Affordable Housing Incentives and Opportunities 2 3 4 Slide #2 Background ■ 5pringlSummer 2020 • Request to Orange County Attorney to report all available options to!ncentivize affordable housing.focusing an modifications to the Orange County Unifled Development Ordinance ■ Summer/Fall 2020 • Staff work group met to review and discuss all options available to Incentivize,support,and expand affordable housing in Orange County.Staffwork group included. • Attorney's CNrrce-.john Roberts and.lames Bryan • Housing and Community Development Dffpartment-Carey Root,Enka Brandt,and Marra Dewees • PlannIng and Inspectlons department-Craig Benedict,Ashley Moncada,and Molly Boyle ■ February 16,2021 BOCC Meeting • Attorney's Office presented seventeen planning related actionable incentives and opportunities. • HOCC requested further review at a later meeting and to present all options available_ • Following this meeting,staff reviewed,revised,and reordered the original list in order to incorporate housing related incentives and proposed Ilmefrarrres. ORANGE COUNTY rY.{:RI II CSR 11,01.1 NA 5 6 7 Slide #3 Purpose ■ To present options to expand affordable housing Incentives and opportunities in Orange County. Strategy ■ Review the varying complexities and potential timelines involved in various options Overview ■ Presentation of the existing housing need in Orange County ■ Planning Department's Action Items(related to the UDO) ■ Housing and Community Development Department's Action Items ■ Board Discussion _ ORANGE COUI FT p KCPRTL I<h ROLI NA 8 9 Slide #4 9 Unmet Housing Need * Despite combined efforts by federal, state and local governments, non-profit community partners, service providers, and housing developers to provide housing opportunities in Orange County, there remain unmet housing needs and opportunities for housing incentives and local policy action * The County has opportunities to expand affordable housing supply, preservation and resources for low and moderate income (LIVIII) households at risk of/ experiencing housing instability and homelessness. ORANGE COUNTY NC>R-rt I CA R-C)LI NA 3 4 Slide #5 Affordable Housing Continuum VCHCD 3Y m �MMM 3SWI � ml I X1,Marld b0ow 53 I A9 1_5ws 5* 53 WI-55BAO ""Iva j_ftadm.. Wft 6_@Mwwlhvy: 5AK%WkwwbM LM WW�� 4,Ml"hHrMWds Cw Mai Z I= WE pmltr 0 COUNTY NINDR-TH CAROLINA 5 6 7 8 9 10 11 Slide #6 10 Partners in Aff+dable Horsing GC H CD l.rPirr�Tn�� r•w!W-.rhibrnaµe�" v:�.A.�� P a.., .�r•ww.i��wi.r�liiw.e�vne'.�a�+'r.,-.�f•i. - ru:s.�@CWau+r�Ir.gr��Lie�Y�rrlYFrtw.�. nn-•rr�lw�+.ad`trr�n.w�s�nw�xba4M rrwcwwwa�+ wsr�5rsarr.vwwe� �Iti...a..liru Jia.r�rr.•�Irrwr•.r.r r W��4�(r.n +gym-.-+ew4airYe��m el�br'awla.�afi�ws4wsslbYYe4�w•4�w.w, - #v."�s�s 4w�iseeS�tYis..ww.s bsR.4e4wi as'';.warw,.ea.w,�.l..r� I+ c"o.:��ssaWi+.�M�r�nrwsaF?Yaiewe�n�4aswe.waeM�rew '., w.ro< 9'6. '-.�r:aaae A-ef..a.=slSAaaarr�.rfw4irls.rr_Yl�ia�ys rrr,7 Y.�.4g 3e m•awa:i.tssr rrea rw�irr!r�a.�arr�y}�1,�wj�4"�'ri4Wrl�i+rrtisr(rYi� �!lirir.�•Yr.Lia«lir-�urri.wraryr +-I.•a�r._a� L.r4ri.4r+wiwn rr.rw.�.r 4 irr aliteYln�wn+r��'6+,+r� fsrrr.�rrr wrs r���.rrrarr� ���e,�r.sxva�rRr.•�r'rarrsr�rr,rmr� ►rh--rte wf-.+{4�1.+,brrtw�+.wn r..+F+.l num+.rt�w-�d+.-- r.w.�rnrrr.r�r a terra rr�.�o.y tri-r.+r-ryw++++..rte • �C12, t it "4.w rsrrar.rrr�rr.�.rr��r��r,.r. rrl� ORANGE COUNTY Rte+*•• Cv31.aw.a.a..s.. �.� ®wati NCIRTLLCAI-101.1[•dA 2 3 Slide #7 Unmet Housing feed ■ ;8,000 extremely low-income households (eaming >30% AMI) are cost burdened in Orange County ■ UPPly of affordable rental units for<30 ,SMI mush lower than the number of households; staff estimate gap of-3,800 affordable rental units ® Since most low-income households live in unsubsidized naturally occurring affordable housing (NOAH), preservation of these units has potential for significant impact. The County administers rehab and repair programs to preserve NOAH housing however, there is no countywide strategy to prevent NOAH housing units from being redeveloped into more expensive units. rworf renterhatisa'holdrcompared tonu.ol Kai haldsauupkrngmtsaffordable fur affordable rentelaant3bwIncemobr-acmt JHUDOf s h4ll ahold sarn;rg a31)14AMI JHUL1 GH S 2013-4171 1113-31517) t10M uru roma Eves sae rar 8[4C� t3�t nr ra soca Ar}5 seRi aMI 4osaadg+n L a14 Ad — L r aUkAYsF .0 Y., MAW1 R'v0 Y ,A. Y ORANGE COUNTY e ■.Irrr..,w.ti F. �sn�d.tla. lr w +r•+� '*r..•.n .•g..wN, �...R N-ORYLI CAROLINA 4 5 6 11 1 Slide #8 County Programs to Target Housing Deeds . .. . Ending Housing Indabillity and Hlomelessnes_-- Aftrsrdable Housing Band Urgent Repalr Prograrn BURP) Hausing Cholce Vouchers tHEY) The HOME Program Single-Family Rehabilitation Program{'SFR) The Housing Helpline--Coordinated Entry Supplemental Weatherlaatlon Program{SWPM Emergency 14ousing Asslstance{EHA) Rehab initiatives and cal laboration with OC The Eviction Dhts and Program{EDP 1-with NC Legal Ald and Home Preservation Coalition,Handy Helpers {Dept on Agingl an(IHope Renauatl,0rrs U{Hurr7arti Rlghls ncE Relatlons Rapid Re-Housing Housing Access Coordinatfan I Landlord Incentive Program The Street Outreach,Harm Reduction and de6fection {SUHRAD) program DMA(Displacement Wigation Assistance Programf for manufactured home residents The orange County Partnership to End Homelessness prouldes icoordlnatlon anti planning among servlce providers: 2 3 4 Ashley Moncado, Planning Department, continued the presentation: 5 6 Slide #9 Action Items to Expand Affordable Housing Incentives and Opportunities I.05s Complexity Intormodiate Greater Crim lexit rTiming; TMming: Timing. r 6 rrrnths 1 year Li 1 yr xistintg Funding Exist]ng Funding I Fundin,gl+keeded ExiskingStaff Capacity Existing Staff Cap acity Greater Staff Capacity Needed Internal Staff I nterna I Staff I Internal Staff MinimaIDepartment Coo rdination Marginal DeparkmentCoordination External Staff(Consultant) County Advisory4vards'Review StateCoordination 5ignifleant0eppartment Coordinatlon 6 CC Review and Approval Legislative Authority Town Coordinatlon CountyAdviw,ryBoards'Review State Coordinatlan 60CC Review and Approval LegislativeAuthorlty CountyAdviscry Boards'Review SOCC Revlew and App rovaI Town Advisory Uvards'Review Town Uoards'Review and Approval 7 8 9 12 1 Slide #10 Action Items to Expand Affordable Housing Incentives and Opportunities Planning and Inspections Department Existing Funding 1.5hor-lerm Less CDMplexity 1ARes4entlal DevelcpmentRevlew Process Analysis Erristhill;staff cVadtyf 1.2ClrarlgeCountyUUOText Amendrnentsi ase 1) 1,61arnal Prr}Cas3 81W Foordirlirtfan 1,3Expsvredevelopinganexpedited aWbrstreamlinedreview proosssfor affordable kmsi%projects County Advisory Bands' Review 't 18OCC Revlewand Approval .1CfraleCountyUDCt7ext Arrendrr►ents{Phase 3) State Coordination i.2 Modify Exist Re Density Bonus 2.3 Utilise Devekrpanent Agreemerrts Llgis9adVtr Authrriry Vigrdfdcatrt Depaa went Caardinadon 3.EGongrehensivereviewofthe zonirrgatlas fatten!#stuff Catpachy Nees 3,2 tnnavadve Wastewater Systems External Staff J{vnSultant) 33 Reduce watershed Proteclmom 3.4 Update the 21311SComprehenstvePlan Funding Needed 3.S Unifiett Developrrwnt LSrdinwwe Rewrite(Fr cus on Affordable Housing} Town C Dord inati Dn 3.6AmeWWA5fdPB&A Tnwn Advisury fivard%' Rauivw 3.7 Rural Buffer anti IFA Modlflc atrans Town 9aards' RFviaw and,4RPrwval 2 3 4 Slide #11 Action Items to Expand ,Affordable Housing Incentives and Opportunities Planning and Inspections Department ActMun ft.en Casufptfon 1]Res0entialDevelopment Assess the eoktins development review process including schedules.reviQw tiffnes,and fees to deterTnine if there are arq Revleev PfocessAnalysas esmces-sive.requlrenientsormeasures affecu%housing affordahlllty. 1.2OfangeCounty UnIled InivateUDotext amendment toaddress harrerstoaffordable housinglncludingnwNhfitcadonstominorsuNwislons,Inajw, Developmem Ordinance s0clivisions,and related development standards corhtained in Article 7.Starrdardstobe arnendedinrhrde.but are notlinrted to, (UD01 Lex«Amendments &neT*ional stand'ar4.duplemes,fl;aglut5,rvadwayaccess,private roadways,and recreation and open 5pace requirements,Maw (Phase 11-Processand also Include ar-mridments to streamllne fevIew process and alter approval authority.ThIs may allow nuwe subdAvIslon processes to Srandards occur vrrthadrnrstrawereview versw.Board reymw,which rerivirepublic hearings. 1.3 Exploredevelopingan Explore the opportunft tD implement a streamlined review process for affordable housIng projects.ThIs may trukute the expedited ar4djorstreamlined deve'lopmentofarv"affordablehryrrsingadvocate"with existingstaff,wtkbmayanasthe maiT&concactinassisting arid gu�l� expedited ndfooatreardable M1dr-profit or affordable housing develpper�sthroughthedeuebpwmevprotes+s.This additional guidanc�.rnayasssisttostreamline reviewgprcessfojeets ttkTeulewpr cess and address comeraswith ufmrtalndesInthe deve�pmeatfeviewpre�ssfor i)an-protrtsand developers housInviittwet any actual change to development regulatioaL ORANGE COUNTY K4DJZ-1-1 t C AI-X ?1-7haA 5 6 7 8 9 13 1 Slide #12 Action Items to Expand Affordable Housing Incentives and Opportunities Planning and Inspections Department j Actkmlitem DwWodcm 2.1 Grange County Unified, DevelaprrierttOrdinance Torxmtrarueeffrartswaddressbarrierstoallordablehousing,as.econdtextamendrneatua=kapnLavhe,presentEdtoaddress IuoolText Amendments reStrlaticraspertaining toefficiencyapmtrnents,accessorydymllingunits,altdhomeparks, I; 14 Slide #14 Action Items to Expand Affordable Housing Incentives and Opportunities Housing and Community Deveil'opment Department P3. C 'r'n e nt' 'P" d 1.4 C-DOmwd pamershipand co9rdinativP among d-eparti-Penu and with the turwris. 1.5 VorwroringCounty-furbded affordable developments lna.tC. 1.6 Gnatiaued I.ndIng of county programs,par-Wt&M homellessness and evIctlon preve(Wa and home rehahlrepalr 16 -.1 rrir -,r4 in the n hic-t��O ye,r 't;,� aFforrialt*?l-,,.)Li5jrg ly, W Aq a -P.,,-r r 2-5 create a naturally oLcu frig affordable houning/malirafactured Nousmaf pfeservatlan%fba 2-6 Nbk-,education,and outreach re County programs,conTiato-d engagerneavaAh Landlords and developers 3.Long-Term -Greatef Campl�ex4 3.8 Leverage pbbk Land for affordable housing development 33 EmpaT&d dowrb payrnentassistamv for Ipw and moderate iricome hc0sehold5 3.10 1342velop a nUssing mIddle housingstrategy ORANGE COUNTY KC>W1-1 I CIA ROIJ NA 2 3 4 Maria Dewees continued the presentation: 5 6 Slide #15 Action Items to Expand Affordable Housing Incentives and Opportunities Housing and Community Deveiopment Department I-$hvrl,TOTM—t 135$CorhPilftWiqy Actionftem Descriptlon 1.4 ContlnuEd partnerslwp d f-j coordInaton among OCHO staff continue to meet Y.-II&Town staffto iewlew ei4isting and fortwe JoInt effoits to promote am supmrt affordable housIng rlepartrmnts arbd with the ttitraughout the county. towns. 3.5 Monitortn@ Comntw- To maintain deed restrktimn5;,alfordability standardsetc thpre rheeds to be increa-sed staffcapacitw to monitor oMoing rundedaffofd&ble development projects thwt lbaff,received County funding. rleveknoments 3.6 Contlnued fufwkM of GCHCE)adnwwsters sewefall federal,state and kxal bousif4p programs to respond to resIdents'housing needs.Uany of these County prograny,partimarly pfograms are new or have recently s,,.aled u p and thave requIred addltlonal statfkC and resources.I For examM,The Landlord horrwlessrw5s and ervictiop ITKvntive Program,Rapid Re-Hou-km,nw Emergency Housing Assistance PrGsram.the Housing Hellpirw.the Street Outrex*, pri-vention and home HarwriReduction and Deneckm Program(50HkAD)l.Tbefe continues to be-a need to fund horne rehab and repair programs rRhablrepa�r ttKouENGW the County as WE4. ORANGE COUNTY K401Z-11711.I C-AR01-1 NA 7 8 9 15 1 Slide #16 Action items to Expand Affordable Housing Incentives and Opportunities Housing arra' Community De eilopment Department Action t#rrn IA.scrdp[ism Q 7.4 Pursue an affordable Pursue&n.Affordablle Hott&lngBorid In thenextwblebondyear.Grangeccuntyallocatedremaining$2-SmllllonIn2016Affordable housinghondilnthe next How"BOW Funds to affardathe Inot"developraent projects In 2020,leveragingtlie creation and pFeservatlonofmi viable bond year affordable housing units, a-S Create a naturally create a publlc-pnv ate fund to pfaviifelow cost fiuncIngfofacquIsI don and rehab 111taban of Naturally-occurringAfford&ble occurring affordablehoikung HotririgjNOAH IpropertieswithnGrange County.NGAHfuads emblesocally-fnlndeddevelopers ac"reNOAH propertles,make imwymodest upgrades,rentme thein from the speculative housing mart of and preserve their affordabiitW,Idegy,the fund would be presei ationf ndusi,re ilemibleinnature,a�rw:aks for preservation ofrental properties.mwb�ehoneandhonwownerfehabilitationaswell asflesible preservation fund fir,rd3For mobile home rrasident displacemewt,aW aff€rrdabae hrxrsing gap finanenog, 2.6 Public e6trtatlonand Thereisaneed toompanttpubicoutteachandengagement aroundCounty prograrnsand eaistingTerrnrcesin:placetosupport, outreachre County retain,andmaintain emisting affordable housing stock.The Housing Hellplline has COPPeCtOd tfKK*ands of Orange County re5idents pros ra rns,continued to lwusngservlcesaadreseurcesanrttheHvusingAccessCoordinatorhasIncreasedlandlordpa7ticlpawninCountyprograms. engagement with landlords H&&everthere Isnot suflcleiwtstaffeapacinfor thotougllconrmunityfoutrewhanderigagement- aaddevelopers rRANCC E COUNTY P+113R"I-11 ,*:A ROIJINIA 2 3 4 Slide #17 Action Items to Expand Affordable Housing Incentives and Opportunities Housinq and +Communit Development Department ent Avdam ltecn deterJplian a.AoW*elaWfortJw purposeofaffordablehousingdevekbcpartent. 3.8 Leverage pablic Land for b.t�oriateorsell underutlliaed nty�ownedparcels for the aevelopmentofaffordat�Ileha�,c .This acrtibmrtemwas previously affordable housing inldatedbVGrange County In2017and rasiltedInthe constructionoftwo affordable hrsrrsingvtrrtsan County owned parcels-Ttws develvprnant action iternrnaycontinue wOafocus ontherernainingm■eCounty awrredparcels and the Ure Tract.This strateggrw also invoke an RFP process and pubic engagement, 3-9Eupanddown pavrnent Provide additional kxal funds for a down payment assistance program in assist kywer-marth residents gain access to assista eeforkswaad homeownershipopportunitles.:4sslstancecanbeofferedinavarietyofforms,Indudingasagiantano-orlow-Inteiestamortpmg moderate income hcmiseholds loan or a deferred kin in which repayment is not due untU the resat sf the hone.Habitat for Humanity of Orange County currerntly provides second mortgage assistan.zetolow-inconletiomebuyers uSirq HOME Program Funds l evellop a strategy for fustering affor4able nissine-middLz h�Dusine developnwnt ii,aarange County,in,cfu f ng technical 3.10 Develop arnissing assistance/capacity building supP4rttodevekrpersseekiragto affowdabilermissingmiddfehQusing"slioe,xsessorVd lling middle housingstrategy units,duple-aes,trlpleraesand cottaygeoraertsy.Thisstrategyweuldcmpla ewproposedariendmentstothe nty'sUID0 targeting regulatory and land use abstaties to missing riddle houshlg types. 'ORANGE COUNTY N14C7RT1 I CAROLINA 5 6 7 Commissioner Richards asked if there is a reason the County owned parcel option was 8 in the long-term action items list. 9 Maria Dewees said staff was thinking of it in terms of cost and the resources needed to 10 acquire large parcels. 16 1 Commissioner Richards said she was referring to the nine parcels that were previously 2 identified. 3 Maria Dewees said those parcels are not suitable for development. 4 Ashley Moncado agreed, but said parts of the Greene Tract might be suitable. 5 Bonnie Hammersley said an analysis showed that they were not buildable parcels. She 6 said the County put out an RFP for anyone interested in the parcels, but no one was interested. 7 Commissioner Richards said there is a question in the community of why the County is 8 not using County-owned parcels. She asked if the better response to that question is the 9 County does not have any land that is appropriate. 10 Bonnie Hammersley said there are a few properties that will be available soon that might 11 be suitable, but at this moment there are none that are buildable. She said the potential 12 properties would take time to be ready for use. 13 Chair Price asked Craig Benedict if he could provide a map of where those parcels are 14 and an explanation of why some can or cannot be built upon. 15 Craig Benedict said yes. 16 Commissioner Fowler asked if there is a plan for the nine remaining parcels. She also 17 referred to the two parcels that were developed, and asked what was built on those lands. 18 Bonnie Hammersley said it was two single-family units, and the other nine parcels have 19 various limitations and features that make them unsuitable. 20 Commissioner Greene said when the Revere Road property is vacated it would be a 21 good site for affordable housing. 22 Commissioner Hamilton thanked staff for the presentation. 23 Commissioner Hamilton asked the Board to consider the size of homes that could be 24 considered for small parcels, such as tiny homes. She said she would like to know what can be 25 built on parcels, not what cannot. She said the BOCC should consider a variety of types of 26 affordable housing, because everyone's needs are different. 27 Chair Price said having more information would help the Board decide how to change 28 the UDO in order to accommodate a variety of housing options, like tiny homes. 29 Commissioner Greene said she is not in favor of expanding the rural buffer for affordable 30 housing. She said she has concerns it would be vulnerable to challenges by for-profit 31 developers. 32 Craig Benedict said staff would like to hear from the Board on the action items that are 33 appealing, so staff can bring them back for future action. 34 Commissioner Bedford agreed with Commissioner Greene. She said there may have 35 been decisions made in the past that might need to be re-weighed, given the affordable housing 36 needs. She said the Board may want to change priorities on various properties to help with 37 housing needs. 38 Commissioner Hamilton asked if a certain percentage of a project needs to be 39 subsidized for a non-profit developer to build 50 units. 40 Maria Dewees said it depends on the project and the development costs, and there are 41 many ways that a development could be subsidized, such as using County owned land. She 42 said a ballpark figure would really depend on the project, the land itself, etc. 43 Bonnie Hammersley said the County got 261 units for a County subsidy of the $5 million 44 bond, but there were many other subsidies involved beside the County's. 45 Chair Price said the Homestead Road development might be good to consider, as it is a 46 recent project. 47 Travis Myren suggested staff work with CASA to get an example of the costs and 48 percentage subsidy for Perry Place, which had 48 units. 49 Commissioner Hamilton said she wants the County to stay focused on goals. She said 50 there are a lot of needs, and it all takes money. She said she wants to be clear on the trade 51 offs, the benefits, and what kinds of partnerships are available. 17 1 Commissioner Hamilton said the subdivision issue needs further consideration and it 2 seems more complicated than it needs to be. She said she does not want to lose sight of the 3 reasons why some of these regulations were put into place, and she wants to be sure to include 4 the public in the conversation. 5 Commissioner Hamilton asked if the role of the Affordable Housing Advisory Committee 6 in the recommendations could be identified. 7 Chair Price asked staff what would be helpful for moving forward. 8 Bonnie Hammersley said it would help staff to know which options (short term, mid term, 9 long term) the Board prefers so staff could do further research. 10 Commissioner Greene echoed the request for more of an understanding of the role of 11 the Affordable Housing Advisory Committee. 12 Commissioner Greene said there is also the government affordable housing 13 collaborative, and this group is set up to work collaboratively and strategically. 14 Commissioner Richards asked if the target could be more clearly identified. She said 15 30% AMI (average median income) was mentioned, as well as 80% and 31-50%. She said she 16 does not want to focus strictly on the 30%, as there are teachers and government workers who 17 may be at 50% but still need help. 18 Chair Price said all kinds of affordable housing have been discussed. 19 Commissioner Richards referred to the municipal taxes for affordable housing, and 20 asked if the County can have a similar type of tax. 21 Bonnie Hammersley said it was not included as an option, but that is allowable. 22 Commissioner Richards asked how much a 1-cent tax would generate. 23 Bonnie Hammersley said 1-cent generates a little over$2 million. 24 Commissioner Richards said it seems like the towns are working together on housing, 25 and it would not be hard for the County to work with them. 26 Bonnie Hammersley concurred, and said County staff is working very closely with the 27 towns. 28 Commissioner Fowler asked if the greatest gap in housing could be identified. She said 29 she would like staff to give guidance on this, as the staff's presentation shows a need for 30 housing for 30% AMI. 31 Commissioner Hamilton said going greater than 30% AMI is fine, but the County should 32 know what that means for the number of units and households that can be served. She said 33 she would like to know what it looks like to go up to 60% of AMI. 34 Corey Root said developers like to have a mix of levels in a development, which is 35 considered best practice. She said in the past there were no units designated for 30% of AMI, 36 but this has been changing more recently. 37 38 18 1 The Board reviewed Slide #10 again: Action Items to Expand Affordabic Housing Incentives and Opportunities Planning and Inspections Department Existing FaunOng ,1.1 ReWential Development Revlew Process Analysis song 5taTf Woolty 1.2 Grange CountyUDGTemt Amendments I Muse 1) IlxR"M p("M and ICoorcmwwn 13Fxp1wedevelopinEanexpeditedand{orstreamlinedre-riewprwessfaua11fordalalehsrusirkyroierts County AdylisoFy Boards'Revil,ew ROCC Review and App awal 2.1 Grange County UDGText Afoendnwnts IPI►ase 2a State Coardfnation 2.2 roodifv,Ewsbrg DensiryBunt is 2.3 Utilize Devedopmen44reements LegMadweAwthaft 51grAfle rat Depwtment coordination "13RM.ce nsive review ofthe mningatlas a W 5tafl'1 Wacky N'otds WastewaterSysterns Extemral Staff t[ons�tantll atershed Pr armuca 3.d Update the 2008conprehen&*ePlan Funding Needed 15 Unified Deweloprnant Crrdinarre®Rewrite fFexus,on Affordable riominEl Town Co"mation 3.8dwnenst WA5UPBA Town A4dw wy BMTW 1R11A&W 3.7Rural Buffer arxblPAModllliauana Town&cards' R*YWwand Approva! 2 3 4 Craig Benedict gave an overview of what policy conflicts there are with the goals of 5 affordable housing and planning and zoning regulations. He said some of the long-term 6 complex areas take legislation, and staff can give further details about those items. He said the 7 comprehensive plan needs updating, which is a large process involving many boards. He said 8 density bonuses cannot be offered in protected watersheds, of which there are many in Orange 9 County. He said the Board should determine its priorities. 10 Commissioner Greene said she would like to quickly go one by one through the items on 11 the list. She asked if more information could be provided about action item 1.2 regarding UDO 12 text amendments. 13 Ashley Moncado said the first text amendment package will focus on subdivisions. She 14 said the other text amendment package will include home parks and buffer requirements, as 15 well as the size of accessory dwelling units. 16 Craig Benedict said the term "home parks" includes mobile home and tiny homes. 17 Craig Benedict said staff can pursue short term items now, and mid term in early 2022. 18 Commissioner Greene said she does not see any point in pursuing voluntary density 19 bonuses any more. 20 Commissioner Richards said the short-term action items seem like they are within reach. 21 She also supported moving away from the voluntary density bonus, and to consider what is 22 working in other places. 23 Commissioner Richards asked for clarification on amending the UDO and the impact on 24 revising the comprehensive plan. She said she thought those needed to be done at the same 25 time. 26 Craig Benedict said the comprehensive plan took five years and required working with 27 several departments and advisory boards. He said existing conditions must be reviewed, 28 trended, and evaluated to see if they cause problems. He said goals, objectives, and policies 29 come out of that in the form of the UDO. He said it is a long process and will likely involve a 30 consultant. 19 1 Craig Benedict said UDO changes should be base in the comprehensive plan, but some 2 UDO changes are achievable without starting anew with the comprehensive plan. 3 Commissioner Richards asked for clarification of the time periods of data used to create 4 the current comprehensive plan. 5 Craig Benedict said some of the trends were put together over several decades. He 6 said various departments are responsible for different elements of the plan, and there is much 7 better data available now than in 2008, when the last revision was done. 8 Chair Price said some of the older data was used to illustrate the immense growth in the 9 County over time. 10 The Board agreed by consensus to move forward on action items 1.1 and 1.3. 11 The Board reviewed the mid-term options. 12 Chair Price asked if there is consensus to discontinue the voluntary density bonus. 13 Commissioner Bedford said she agreed with the mid-term options, and wanted to give 14 staff flexibility to mix and match. 15 Commissioner Bedford supported the top three short-term action items, but also said to 16 empower staff to pursue the others too. She said the voluntary density bonuses seem 17 ineffective. 18 Chair Price said the Board would review the other short-term items not on Slide #10. 19 The Board decided by consensus to move forward on action items 2.1 and 2.3. 20 The Board also agreed by consensus to no longer pursue action item 2.2. 21 The Board reviewed the long-term options, and agreed by consensus to pursue 3.1 and 22 3.2. 23 The Board did not have consensus on action item 3.3. 24 Chair Price asked if staff could provide clarification of item 3.3. 25 Craig Benedict said the County has flexibility to reduce watershed protections since the 26 County exceeds State requirements in many areas. He said any reduction would be reviewed 27 by the State. 28 The Board did not have consensus to move forward on action item 3.3. 29 The Board agreed by consensus to move forward on action item 3.5. 30 Chair Price said action item 3.6 should be discussed among partners. 31 The Board did not have consensus to move forward with action items 3.6 and 3.7. 32 Commissioner Richards said it is difficult to make a decision on these items since the 33 Board does not have updated information in the form of a comprehensive plan. 34 Chair Price said for 3.3, the Board will wait and revisit it at a later time when staff can 35 come back with more information. She said 3.6 and 3.7 would require conversations with 36 partners. 37 Commissioner Hamilton said the existing comprehensive plan was prescient and 38 forward-looking. She said updating the plan would require understanding the tradeoffs and it 39 would impact several of the items in the long-term section. She said from her perspective, none 40 of these action items are completely off the table, but some may need to wait until the 41 comprehensive plan is completed. 42 Commissioner Greene agreed with Commissioner Hamilton. She said the long-term 43 goals require identifying the values that County residents have now. 44 Chair Price said the watershed protection item could have been worded a bit better, but 45 it is not seeking to back down on protecting the watershed. 46 Commissioner Greene said Orange County residents wanted to go beyond the State 47 requirements, and she expects many still do. 48 The Board reviewed the long-term items listed on Slide #10. Action items 3.1, 3.2, 3.4, 49 and 3.5 action items were agreed upon by consensus. Action items 3.3, 3.6, and 3.7 will not be 50 pursued at this time. 51 The Board reviewed the action items on Slide #14 20 Action Items to Expand Affordable Housing Incentives and Opportunities Am_s' 'g and CommunityD=veOpment Department 1.4 ComtirHwd partnership and coordination among departments and with the towns. 1.5 WorkffofingCaunrV-furbdedatfordabledevelDWeii7s 1.6 coalkwed fund I ng of County programs,partWla Fly tkomelemaness and ev I ctlon prevention wW twne fehabliepa I r 2A Rwsuean,affordable hou-sins bond in the next via ble bondw ear 10 nt t':,hp a .8 7Levefap pLbbk land for affordable hottsong z�evelopment �3 Empand down pWrrient assistance for km and moderate income K00-Aholds ORANGE COUNTY | 2 3 The Board agreed bvconsensus tnpursue the short-term items. 4 The Board agreed byconsensus onthe mid-term items. 5 Commissioner Fowler asked how 2.5would be addressed. 6 Bonnie Hammersley said it would be focused on in the budget process for the next fiscal 7 year. 8 The Board clarified that these items would bebrought back for further action bystaff. 4 The Board agreed byconsensus onaction items 3.8and 3.9. 10 Chair Price asked if action item 3.10 should be o mid-term item. |I Commissioner Greene said action item 3.10 seems it should involve a discussion with 12 the towns. 13 Corey Root said the item could be pushed up as a mid-term item, and she agreed to 14 discuss with the towns. |5 16 A motion was made by Commissioner Fowler, seconded by Commissioner Bedford, to 17 recess the meeting for 3minutes. \8 19 Roll call ensued 20 21 VOTE: UNANIMOUS 22 23 RECONVENE THE MEETING 24 25 Chair Price asked for omotion toreconvene the meeting. 26 27 A motion was made by Commissioner Fovv|ar, seconded by Commissioner Hamilton, to 20 reconvene at 9:17 p.m. 29 30 Roll call ensued. 21 1 2 VOTE: UNANIMOUS 3 4 5 2. Adult Care Home Community Advisory Committee —Appointment Discussion 6 The Board discussed an appointment to the Adult Care Home Community Advisory 7 Committee. 8 9 BACKGROUND: The following appointment information is for Board consideration: 10 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM MaryLou At-Large First Full Term 10/31/2023 Gelblum 11 12 NOTE - If the individual listed above is appointed, the following vacancies remain: 13 14 SPECIAL NOTATION: None of the other applicants have completed the mandatory pre- 15 appointment training, and are therefore not eligible for appointment at this time. 16 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 03/31/2022 Vacant since 12/09/2020 At-Large 06/30/2022 Vacant since 10/17/2020 At-Large 06/30/2022 Vacant since 05/12/2020 At-Large 10/31/2022 Vacant since 10/17/2020 At-Large 06/30/2022 Vacant since 10/31/2017 17 18 REMINDER: As of July 1, 2017, HB248 was passed in the North Carolina Legislature 19 regarding the training period for pending members of the "Adult Care Home Community 20 Advisory Committee and Nursing Home Community Advisory Committee". Applicants 21 will be selected from our county "Applicant Interest List" for a condensed training and if 22 the applicant successfully completes the training, they would be recommended for 23 appointment. Therefore, when an applicant is recommended for appointment, it would 24 initially be for a one-year preliminary term and their training will have already been 25 completed. 26 27 Chair Price reviewed the process for making appointments. She said the Board would 28 have the opportunity to discuss making changes to the process. 29 Tara May introduced the item. 30 Commissioner Bedford nominated MaryLou Gelblum for appointment to the Adult Care 31 Home Community Advisory Committee. 32 The Board agreed by consensus. 33 Commissioner Fowler asked for clarification on the appointment of a different member of 34 the committee. 35 Tara May clarified the expiration date for the member. 36 Tara May said there will be a future appointment consideration to this board when the 37 applicant completes his training. 38 22 1 2 3. Affordable Housing Advisory Board —Appointment Discussion 3 The Board discussed an appointment to the Arts Affordable Housing Advisory Board. 4 5 BACKGROUND: The following appointment information is for Board consideration: 6 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Dion Graham At-Large First Full Term 09/30/2024 7 8 NOTE— If the individual listed above is appointed, the following vacancy remains: 9 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 06/30/2022 Vacant since 08/10/2021 10 11 12 Tara May introduced the item. 13 Tara May said the Affordable Housing Advisory Board (AHAB) will make a future 14 recommendation for the second vacant at-large position. 15 Commissioner Greene suggested Diane Stoy for the second at-large vacancy. 16 Tara May said Diane Stoy was no longer interested. 17 Commissioner Fowler said she is interested in William Spang. She asked if the AHAB 18 gave a reason why it wants to wait on making a recommendation. 19 Commissioner Greene said that Alice Mahood looked like a good applicant. 20 Commissioner Bedford said Alice Mahood is on another board, and the Board of 21 Commissioners tries to not appoint the same people to multiple advisory boards or 22 commissions. 23 The Board agreed by consensus on Dion Graham. 24 The Board agreed to give the Affordable Housing Advisory Board a chance to make a 25 recommendation on the second position. 26 27 28 4. Animal Services Hearing Panel Pool —Appointments Discussion 29 The Board discussed appointments to the Animal Services Hearing Panel Pool. 30 31 BACKGROUND: The following appointment information is for Board consideration: 32 23 1 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATION APPOINTMENT DATE TERM Pam C. At-Large First Full Term 09/30/2024 Schwentner Unincorporated Count Cynthia J. Veterinarian First Full Term 03/31/2024 Stubbs 2 3 NOTE - If the individuals listed above are appointed, the following vacancies remain: 4 None 5 Tara May introduced the item. 6 7 The Board agreed by consensus on the recommended applicants. 8 9 10 5. Carrboro Board of Adjustment—Appointment Discussion 11 The Board discussed an appointment to the Carrboro Board of Adjustment. 12 13 BACKGROUND: The following appointment information is for Board consideration: 14 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM John Garret ETJ BOCC First Full Term 02/28/2023 Baker Appointee 15 16 NOTE - If the individual listed above is appointed, the following vacancy remains: 17 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE N. Transition Area 02/28/2022 Vacant since 03/05/2020 BOCC Appointee 18 19 Tara May introduced the item. 20 Chair Price said the BOCC needs to fill the N. Transition Area appointee. 21 The Board agreed by consensus to appoint John Garret Baker to the ETJ BOCC 22 Appointee position. 23 Commissioner Bedford suggested Erle Smith for the Northern Transition Area position. 24 She said he lives in the Carrboro city limits, but as the position has been vacant so long the 25 Board can fill the position with someone who does not meet the preferred qualifications. 26 Tara May said it is her understanding that the BOCC would pass a resolution and the 27 town would vote on it. 28 The Board agreed by consensus on Erle Smith. 29 30 31 24 1 6. Carrboro Northern Transition Area Advisory Committee —Appointment Discussion 2 The Board discussed an appointment to the Carrboro Northern Transition Area Advisory 3 Committee. 4 5 BACKGROUND: The following appointment information is for Board consideration: 6 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Anahid Vrana N. Transition Area Third Full Term 02/28/2024 BOCC Appointee 7 8 NOTE - If the individual listed above is appointed, the following vacancies remain: 9 None 10 11 Tara May introduced the item. 12 The Board agreed by consensus to appoint Anahid Vrana. 13 14 15 7. Chapel Hill Orange County Visitors Bureau —Appointment Discussion 16 The Board discussed an appointment to the Chapel Hill Orange County Visitors Bureau. 17 18 BACKGROUND: The following appointment information is for Board consideration: 19 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Sharon Hill Economic Partial Term 12/31/2023 Development Advisory Board 20 21 NOTE — If the individual listed above is appointed, the following vacancies remain: 22 None 23 24 Tara May introduced the item. 25 The Board agreed by consensus to appoint Sharon Hill to the Economic Development 26 Advisory Board. 27 28 29 8. Board of Health —Appointment Discussion 30 The Board discussed an appointment to the Board of Health. 31 32 BACKGROUND: The following appointment information is for Board consideration: 33 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Tony Whitaker Professional Engineer First Full Term 06/30/2024 34 35 NOTE - If the individual listed above is appointed, the following vacancies remain: 25 1 None 2 3 Tara May introduced the item. 4 The Board agreed by consensus to appoint Tony Whitaker to the Professional Engineer 5 position on the Board of Health. 6 7 8 9. Hillsborough Board of Adjustment—Appointment Discussion 9 The Board discussed an appointment to the Hillsborough Board of Adjustment. 10 11 BACKGROUND: The following appointment information is for Board consideration. 12 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Richard ETJ County First Full Term 09/30/2023 Chapple 13 14 NOTE - If the individuals listed above are appointed, the following vacancies remain: 15 None 16 17 Tara May introduced the item. 18 The Board agreed by consensus to appoint Richard Chapple to the ETJ County position 19 on the Hillsborough Board of Adjustment. 20 21 22 10. Historic Preservation Commission —Appointment Discussion 23 The Board discussed an appointment to the Historic Preservation Commission. 24 25 BACKGROUND: The following appointment information is for Board consideration. 26 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Cecelia Moore At-Large First Full Term 03/31/2024 27 28 NOTE— If the individual listed above is appointed, the following vacancies remain: 29 None 30 31 Tara May introduced the item. 32 The Board agreed by consensus to appoint Cecelia Moore to the Historic Preservation 33 Commission. 34 35 36 11. Jury Commission —Appointment Discussion 37 The Board discussed an appointment to the Jury Commission. 38 39 BACKGROUND: The following appointment information is for Board consideration: 40 NAME SPECIAL TYPE OF EXPIRATION 26 REPRESENTATIVE APPOINTMENT DATE TERM Bob Hall At-Large Tenth Full Term 06/30/2023 BOCC Appointee 1 2 NOTE - If the individuals listed above are appointed, the following vacancies remain: 3 None 4 5 Tara May introduced the item. She said the Jury Commission is not subject to the 6 Advisory Board Policy. She said appointees serve for 2-year terms, but there are no term limits. 7 Chair Price said Bob Hall is good on this commission and continuity was important for a 8 season. She suggested Phyllis Horton as the appointee. 9 Commissioner Bedford said she also thinks Horton would be good on the commission. 10 Commissioner Fowler said there is a typo in the agenda materials regarding term limits. 11 Commissioner Fowler said she would be open to appointing Horton. 12 Commissioner Hamilton also agreed on Horton. 13 14 The Board agreed by consensus to appoint Phyllis Horton to the Jury Commission. 15 16 17 12. Nursing Home Community Advisory Committee—Appointment Discussion 18 The Board discussed an appointment to the Nursing Home Community Advisory 19 Committee. 20 21 BACKGROUND: 22 The following appointment information is for Board consideration: 23 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Jacqulyn At-Large Partial Term 03/31/2022 Podger 24 NOTE - If the individual listed above is appointed, the following vacancies remain: 25 26 SPECIAL NOTATION: None of the other applicants have completed the mandatory pre- 27 appointment training, and are therefore not eligible for appointment at this time. 28 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 09/30/2020 Vacant since 11/06/2019 Nursing Home 06/30/2023 Vacant since 06/21/2017 Administration Nursing Home 06/30/2023 Vacant since 03/29/2019 Administration At-Large 03/31/2023 Vacant since 05/18/2020 At-Large 06/30/2023 Vacant since 02/25/2018 At-Large 03/31/2023 Vacant since 08/25/2021 At-Large 06/30/2022 Vacant since 08/25/2021 29 27 1 REMINDER: As of July 1, 2017, HB248 was passed in the North Carolina Legislature 2 regarding the training period for pending members of the "Adult Care Home Community 3 Advisory Committee and Nursing Home Community Advisory Committee". Applicants 4 will be selected from our county "Applicant Interest List" for a condensed training and if 5 the applicant successfully completes the training, they would be recommended for 6 appointment. Therefore, when an applicant is recommended for appointment, it would 7 initially be for a one year preliminary term and their training will have already been 8 completed. 9 10 Tara May introduced the item. 11 The Board agreed by consensus to appoint Jacqulyn Podger. 12 Tara May said there are two applicants in training for this board. 13 14 15 13. Orange Unified Transportation Board —Appointments Discussion 16 The Board discussed appointments to the Orange Unified Transportation Board. 17 18 BACKGROUND: 19 The following appointment information is for Board consideration: 20 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATION APPOINTMENT DATE TERM Amy Cole At-Large Second Full Term 09/30/2024 Todd Jones At-Large Second Full Term 09/30/2024 Julian (Randy) Bingham Township Second Full Term 09/30/2024 Marshall Jr. Roy Schonberg Chapel Hill Township Second Full Term 09/30/2024 To Be At-Large First Full Term 09/30/2024 Determined BOCC Appointment To Be Cedar Grove Partial Term 09/30/2023 Determined Township BOCC Appointment To Be Little River Township Partial Term 09/30/2023 Determined BOCC Appointment 21 22 NOTE - If the positions listed above are filled, the following vacancies remain: 23 None 24 25 Tara May introduced the item. 26 Chair Price recommended Michael Hughes for the At-large vacant position. 27 Commissioner Bedford agreed with Chair Price's suggestion. 28 The Board agreed by consensus on the recommendations, and to add Michael Hughes 29 to the board. 30 28 1 2 14. Orange County Parks and Recreation Council —Appointment Discussion 3 The Board discussed an appointment to the Orange County Parks and Recreation 4 Council. 5 6 BACKGROUND: 7 The following appointment information is for Board consideration: 8 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Kevin Mason Cedar Grove Township/At- First Full Term 03/31/2024 Large 9 10 NOTE - If the individual listed above is appointed, the following vacancies remain: 11 None 12 13 Tara May introduced the item. She said the council recommended Kevin Mason for his 14 experience and the diversity he would bring to the council. She said the other applicant already 15 serves on another board. 16 Tara May said Kevin Mason would be appointed as an at-large member since he does 17 not live in Cedar Grove. Tara May reviewed the advisory board policy, which allows for 18 appointing a member to a board if they do not live in the area required since the position was 19 vacant for more than 6 months. 20 Commissioner Bedford said the council is majority male, and suggested Natalie Ziemba 21 for the position. 22 The Board agreed by consensus to appoint Natalie Ziemba to the Orange County Parks 23 and Recreation Council. 24 25 15. Workforce Development Board —Appointment Discussion 26 The Board discussed an appointment to the Workforce Development Board. 27 28 BACKGROUND: 29 The following appointment information is for Board consideration: 30 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Sue Holaday Private Sector-- Second Full Term 06/30/2024 Business 31 32 NOTE - If the individual listed above is appointed, the following vacancies remain: 33 None 34 35 Tara May introduced the item. 36 The Board agreed by consensus to appoint Sue Holaday to the Workforce Development 37 Board. 38 Chair Price said this board sometimes meets out of the area and it can be difficult to 39 attend. She said this is why no commissioner currently volunteers to be on the board. 29 1 Bonnie Hammersley said the BOCC will next meet on Tuesday September 14, where 2 she will introduce the new Animal Services Director. 3 4 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 5 adjourn the meeting at 9:42 p.m. 6 7 Roll call ensued 8 9 VOTE: UNANMIOUS 10 11 12 Renee Price, Chair 13 14 15 Laura Jensen 16 Clerk to the Board 17 18 Submitted for approval by Laura Jensen, Clerk to the Board.