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HomeMy WebLinkAboutMinutes 05-20-2021 Virtual Business meeting 1 APPROVED 9/2121 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS VIRTUAL BUDGET WORK SESSION May 20, 2021 7:00 p.m. The Orange County Board of Commissioners met for a Virtual Budget Work Session on Thursday, May 20, 2021 at 7:00 p.m. COUNTY COMMISSIONERS PRESENT: Vice Chair Jamezetta Bedford, and Commissioners Amy Fowler, Sally Greene, and Jean Hamilton COUNTY COMMISSIONERS ABSENT: Chair Price, Commissioner Dorosin, and Commissioner McKee COUNTY ATTORNEYS PRESENT: None. COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified appropriately below) Vice Chair Bedford called the meeting to order at 7:02 p.m. A roll call was called; Vice Chair Bedford, Commissioner Fowler, Commissioner Greene, and Commissioner Hamilton were present; Chair Price, Commissioner Dorosin, and Commissioner McKee were absent. Due to current public health concerns, the Board of Commissioners is conducting a Virtual Budget Work Session on May 20, 2021 utilizing Zoom. Members of the Board of Commissioners will be participating in the meeting remotely. As in prior meetings, members of the public will be able to view and listen to the meeting via live streaming video at orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). Vice Chair Bedford welcomed all attendees, and briefly went over the agenda for the meeting. 1. FY 2021-22 Fire District Tax Rates, Pgs. 259-264 ■ Damascus Fire District and Southern Triangle Fire Service District, Pg. 260 ■ Efland Fire District, Pg. 260 ■ Little River Fire District, Pg. 261 ■ Orange Rural Fire District, Pg. 263 ■ White Cross Fire District, Pg. 263 BACKGROUND: During tonight's work session, Commissioners will have the opportunity to dialogue with six (6) fire districts, who requested tax rate increases for FY 2021-22. As in the past, fire districts requesting tax rate increases present their needs for a tax increase to the Commissioners at a work session. Staff has invited representatives from these districts to tonight's virtual work session to answer any questions and/or provide additional information to the Board regarding their increase. 2 Attachment A provides information regarding tax rate requests from all twelve (12) fire districts and/or fire service districts in Orange County for FY 2021-22, the amount of funds one cent on the tax rate generates, fund balance information, as well as information detailing the reasons for the requested tax rate increases. Information regarding all fire districts is located in the Fire District section of the FY 2021-22 Manager Recommended Budget beginning on page 259. Attachment B reflects historical Fire District tax rates dating back to FY 2004-05. The Fire Districts requesting tax rate increases in FY 2021-22 are as follows: • Damascus Fire District and Southern Triangle Fire Service District (Page 260) — increasing from a revenue neutral tax rate of 10.10 cents to 10.80 cents per $100 valuation. The rate increase will be used to hire additional part-time staff, and to keep up with the growth demands of serving these two districts. This tax rate is consistent with the Chatham County tax rate. • Efland Fire District (Page 260) — increasing from a revenue neutral tax rate of 6.28 cents to 7.28 cents per$100 valuation. This rate increase will be used to expand current part-time staff from two to three hours during the day, and cover additional debt service payments on a fire engine. • Little River Fire District (Page 261) — increasing from a revenue neutral tax rate of 5.39 cents to 6.39 cents per$100 valuation. This rate increase will be used for debt service payments on a new fire engine, and additional operating costs associated with the new Station 2. The district is also requesting $80,000 from their available fund balance to be used as a down payment on the new fire engine. • Orange Rural Fire District (Page 263) — increasing from a revenue neutral tax rate of 8.79 cents to 9.49 cents per $100 valuation. This rate increase will be used for debt service payments for their new Station. The district is also requesting $50,000 from their available fund balance to cover the replacement cost of fire suppression equipment. • White Cross Fire District (Page 263) — increasing from a revenue neutral tax rate of 11.34 cents to 12.34 cents per $100 valuation. This rate increase will be used to cover increased part-time personnel costs associated with increased hours, as well as debt service payments on a replacement fire engine. Travis Myren introduced the item. John Strowd, Chief of the Northern Chatham Volunteer Fire Department, introduced himself. He said the department serves the Damascus Fire District and Southern Triangle Fire Service District. Kevin Brooks, Chief of Efland Fire Department, introduced himself. Brad Allison, Chief of Caldwell Fire Department, introduced himself. Jeff Cabe, Chief of Orange Rural Fire Department, introduced himself. Phillip Nasseri, Chief of White Cross Fire Department, introduced himself. Tony Blake, President of White Cross Board of Directors introduced himself. Steve Summit, President of Orange Rural Fire Department Board, introduced himself. Travis Myren made the following PowerPoint presentation: 3 Slide #1 ORANGE COUNTY NORTH CAROLINA Budget Work Session #2 County Fire Districts Public Safety General Government Support Services May 20,2021 Virtual Meeting Slide #2 County F1m Tax DIstrict Map rrpvao2,az a«ee,e,«,aea F o�dd:lE.px�surea I«nauo14536,266w« Fv202D31 l e.eexx tx•r>«xitt ORANGE COUNTY Slide #3 Fire District Recommendations FY1o21d2 R F N142 RxI ate oM'erence CetlerCww H T,63� �� R� 0,00 M1spelM 1307 130] Ono New Hope 1G,12 10,12 0,00 •Giorgi on 0,27 o,00 Soup 0,N Boo coo ORANGE COUNTY Slide #4 Fire District Recommendations Rx--.dxd Fire Ulstrid Tax Patesend Rxnnnaxa e Ow�oxrN'i[Eu O�UNTY 4 Slide #5 Fire District Recommendations • District Requests—page 259-264 • DamascuOScufllerr ianple —0.70 cent Inceaae C,,W,d M R—m,Neutral Rate —Service P—Wee by N..ChaMam —AddRlon&PartT Slats • Efland Fire District —1 00 cent Increase Compares b Revenue Neutral Rate —Equip New Fire Tlwk —EiC-d Part Tlme SUKHeun ORANGE COUNTY Slide #6 Fire District Recommendations • District Requests—page 259-264 • Little River Fire District —1.00 cent In,—C,,W,d b R—m,Neutral Rate —Acquire New P.Eeglne —C..pWe and Furnish New Station C3 •Orange Rural Fire District —0 TO cent Increase Compared M Revenue R--Rate —5-1,Gmund on station R4 —Gentry Elgh—(16)Members In Tremh Reuue —AeeW."Part Time SMf! ORANGECOUNTY Slide #7 Fire District Recommendations • District Requests—page 259-264 •White Cross Fire District —1.W cent Inceaae Cumparetl b Re�erwe Neutral Rate — reasee PadTMe Pereomel —eeM 5—ke an Replace—M Engine OIIA ECOUNTY Brad Allison thanked the Board of County Commissioners (BOCC) for its consideration of the requested increases. 2. Discussion of County Departments' FY2021-22 Recommended Budgets within the Public Safety, General Government, and Support Services Functional Leadership Teams (including Operations, Capital, and Fee Schedule Changes): Public Safety ■ Courts, Pg. 133 ■ Criminal Justice Resources, Pg. 134 ■ Emergency Services, Pg. 237 5 ■ Sheriff, Pg. 384 ■ Non-Departmental, Pg. 339 General Government ■ Board of County Commissioners, Pg. 84 ■ Board of Elections, Pg. 88 ■ County Attorney, Pg. 120 ■ County Manager, Pg. 123 ■ Register of Deeds, Pg. 380 ■ Tax Administration, Pg. 417 ■ Non-Departmental, Pg. 326 Support Services ■ Asset Management Services, Pg. 74 • Community Relations, Pg. 110 ■ Finance and Administrative Services, Pg. 253 ■ Human Resources, including Employee Pay & Benefits, Pg. 294 and Appendix A, Pg. 424 ■ Information Technologies, Pg. 306 ■ Non-Departmental, Pg. 342 BACKGROUND: The County Manager presented the FY 2021-22 Recommended Operating Budget on May 4, 2021. Since then, the Board has conducted one public hearing to receive residents' comments regarding the proposed funding plan. On May 13, 2021, the Board discussed recommended FY 2021-22 budgets for Durham Technical Community College— Orange County campus, Chapel Hill-Carrboro City Schools Board of Education and Orange County Schools Board of Education, as well as reviewed and discussed recommended FY 2021-22 funding for Outside Agencies. Tonight's work session offers the Board an opportunity to review and discuss the recommended budgets directly with County departments within the structure of Functional Leadership Teams, including operations, capital, and department fee schedule change recommendations. Functional Leadership Teams: The following Functional Leadership Teams are scheduled to attend tonight's work session: Public Safety: • Courts • Criminal Justice Resources • Emergency Services • Sheriff General Government: • Board of County Commissioners • Board of Elections • County Attorney • County Manager • Register of Deeds • Tax Administration 6 Support Services: • Asset Management Services • Community Relations • Finance and Administrative Services • Human Resources, including Employee Pay and Benefits ➢ Employee Pay and Benefits - staff has provided information relating to FY 2021-22 employee pay and benefits in Appendix A of the Manager's Recommended Budget. The information provided includes background information on employee pay and benefits over recent years and information on specific pay and benefits plan elements. Key components of the recommended employee pay and benefits plan include: o No wage increase for FY 2021-22. o Resumption of the Merit Pay Program on employees' base salaries at the dollar values in effect in FY 2019-20. Merit Pay increases, if any, will be applied to employees' base salaries on the first full pay period in January 2022. o Continue the $27.50 per pay period County contribution to non-law enforcement employees' supplemental retirement accounts and the County matching employees' contributions up to $63.00 semi-monthly (for a maximum annual County contribution of$1,512) for all general (non-sworn law enforcement officer) employees; continue the mandated Law Enforcement Officer contribution of 5.0% of salary, and continue the County's required contribution to the Local Governmental Employees' Retirement System (LGERS) for all permanent employees. For FY 2021-22, the Law Enforcement Officers (LEOs) rate increases from 10.90 to 12.10 percent of reported compensation, and all other employees rate increases from 10.15 to 11.35 percent of reported compensation. o Continue to participate in the North Carolina Health Insurance Pool (NCHIP), and continue medical and prescription third party administrators with Blue Cross Blue Shield of North Carolina (BCBSNC) and Prime Therapeutics, a division of BCBSNC, respectively. No increase to health and dental appropriations. No increase to employee premium equivalent for health, dental, or vision insurance. No increase for health coverage premium equivalent for pre-65 retirees enrolled in the County's group plans, and no increase for post-65 (Medicare eligible) retirees. o Increase the Living wage to $15.40 per hour for all permanent and temporary employees, effective October 1, 2021. o Continue the additional eight hours of annual leave to be awarded at an employee's anniversary date, prorated for part time employees. o Continue the six-week paid parental leave policy. • Information Technologies County Manager Bonnie Hammersley said the theme of the FY21-22 budget is social safety net for the most vulnerable residents. She said there are 26 departments, and the budget prioritizes the most vulnerable. She said residents still expect all services regardless, and this budget continues those services at the same, or minimally reduced, levels. She said there have not been many requests for additional resources, and it is important to recognize that there are limited resources. She said staff aims to serve the residents to the best of their ability. She said long-range financial plan requests are tracked and prioritized, and requests will be in future budgets. She thanked the BOCC for its support. Travis Myren reviewed changes to the recommended budget document, which are intended to be a quick reference guide for readers. Travis Myren made the following PowerPoint presentation: Slide #1 Public Safety • Courts—page 133 —Increase of$313 for the Wage Adjustment for Student Community Support Liaison • Partnership with County,Orange and Cnatham County Schools, and Department of Juvenile Justice ORANGE COUNTY Slide #2 Public Safety • Criminal Justice Resource Department—page 134 •Total Recommended Expenditure Budget-$793,077 -O&4by$451.3Min ABCDa Rene . • Re ommended BudgetChanges -E�mptram 5�p•mnrtsysiapammnama•Eern —WOE)WOE)fitechnicel e¢cetrnentfa Jei Psychiatry CoiNect—Maitl3nnce Df E(fat fiaMing —£s.l4sincre�mr,arym cpa.etinp=aata —E3e,]5l incmeeefior halftima(0.5 FTEtPdminiehaove Aeeieakentl Grant Compisicepwikai—Pmerken Fexua PNnActtARPA] -LadRearoy council Grr[-4T ya.r�55o oao ORANGE COUNTY Commissioner Bedford requested information about the Local Reentry Council. Cait Fenhagen, Criminal Justice Resource Director, said the grant is a one-year grant to renew for 2 additional years. She said they are finishing their last year, and she has submitted an RFP for an additional three years. She said the Department of Public Safety funds it.She said the grant funds two positions: a reentry case manager, who works directly with people returning from incarceration; and a coordinator, who conducts reentry meetings. She said the grant also provides funding to support people reentering society. She said there has been a lot of COVID-19 related releases, and this grant has helped. Commissioner Greene said the group does important work, and congratulated Cait Fenhagen on receiving continued funding. Travis Myren resumed the PowerPoint presentation: 8 Slide #3 Public Safety Criminal Justice Resource Department—page 134 • Restoratlon Legal Counsel Program —Raaim�,reaah seepenma narere uraneee —SuspsnslwgRnrN hem Fable to CowplYweh Tra}pc FlnnarM Court Fen —FreeLepel Serviceatn Retlucev Elimine4ea Traffir Feeor Fre —E�uncaon Rdiefb Pvga C•hniel RecoN —MRse TwlW 9�vlca Figlbia en tqd cued Menehind R•Ams1u1 R•rterMen R•Mflrt• u ORANGE COUNTY Slide #4 Public Safety Criminal Justice Resource Department—page 134 —Pretrial Services Performance vretrial5ervects RefermEserd succesful cemvletian Pate O ANC E COUNTY Slide #5 Public Safety • Criminal Justice Resource Department—page 134 •Street Outreach,Harm Reduction and Oefleclilon(SOHl —p_-phehreen fJRnenalNuehg GrmnNynevelc- -SM"In Cctobw2020 w4h Emsrpsng3 lubonsQmnt—Cwene Vw ——ag,ceeemenegemeM,tlivereim,peer euppvt —'250,000 rnnud but. —Gu,t..loin DcE:her2021—EaplonnPfundrq p—er•r4—MM Kill •Program Performance —lcnmiw�•le.an�a —26ndIWAusls aecurMpwnw.snth 7lB uslnp FiCVi —31 idldtluele emeretl heneitionel hamig —OOlndlwbusls FmlNdsupplln,kwdlrcnspartall—Vimm —24id'rriduele received COVIf1•ecciie —96MlridurlsEN4ctsA frymq//enlwtemNtlnwlwmMd rs ORANfGE COUNTY Slide #6 Public Safety • Court Stakeholder Reform Work and COVID Measures Wgst.te Screening TCoIYLlecieion '�^'•'-"��'�°""`^•'e Tree • Opilon or pretrial release Imm the magistrate w. • Non-appearance policy—no '"' " ""` •' automatic onde'rar arrest issued • Judgapncall 2417 rn ORA�GI COUNTY 9 Slide #7 Public Safety • Detention Center Populatior Detention Center Population Point In Tlme son 0 xoeyo u„m.co urm„gem a•m oa ru rc.n s ���GEca�OU�'f Slide #8 Public Safety • Pretrial Bookings by Month Pretrial eookl np try Month s ORAxri llEcaC�; Cait Fenhagen thanked the County Manager, Deputy County Manager, and the Commissioners for their support. She said it has been a difficult year for her staff and the population they serve. Commissioner Bedford asked if the ABC Board had adopted its budget. Cait Fenhagen said no, but a decision will be made soon. She said she requested an increase, and the Criminal Justice Resource Center provided a lot of data to the ABC Board. Travis Myren said the recommended budget shows flat revenue from the ABC Board. He said the agency requested an increase in addition to last year's budget, but the ABC Board has not yet made decision. Commissioner Bedford asked if the Criminal Justice Resource Center will be moving soon. Cait Fenhagen said the department is not going to have to move, despite renovations. Commissioner Bedford asked if Cait Fenhagen could share about a $700,000 grant. Cait Fenhagen said this is a grant from the North Carolina Department of Health and Human Services (NCDHHS) supporting justice-involved individuals during the COVID-19 pandemic. She said one position will focus on harm reduction deflection from law enforcement, which will be housed in her office. She said the second position will focus on reentry navigation from incarceration for those with substance abuse issues, which will work in her office as well as directly in the jail. She said this work is already being done, but there is not a dedicated position, and the grant will provide for it, as well as 2.5 positions at Freedom House. She said these positions will allow for a really warm hand off from jail to treatment. She said people with substance abuse issues often have prior involvement with law enforcement, and not eligible for pre-arrest diversion. She said these positions will allow for more intensive case management, which is a great opportunity with the support of the DA's office. 10 Commissioner Bedford asked if the number of years the grant will cover could be identified. Cait Fenhagen said it is a two-year grant. Commissioner Greene said in two years the County will have opioid settlement money to assist. Travis Myren resumed the PowerPoint presentation: Slide #9 Public Safety • Emergency Services—page 237 • Total expend ltu re budget-$12,833,788 —Tolel County Co.&Imreee.d by$80,098hom eee.B dget • Recommended Budget Changes —Eaamptaom fiva pemertf5%topereh neredrefirn —513,1BBIncrsaaaer nM Cauny coalsduaw dswy afCompnhnwraEmsrpercy Operation.plan wea arppoded by a coetehenng egreementxeh Towne end dcubl.cwrtingt—frem 1 loaf fiecel year —Sa,laSraraeeincreeee it Fire fA�e1W fees ORANGECOUN Y I r NORT]1 GRC11[NA Slide #10 Public Safety • Emergency Services—page 237 Recommended Budget Changes —Now 1AFl.MW posAonw.-Taanof Hlllshorxgh—N.Cw VCast —$218,8p1 Incrsasaln mt Crony emu wrTemporery staff.Dwltwna,and Hohdsy w EM —$143,835 rsduceon In rat Cdawy cogs mmovingo ems cost of mmdswd idolmeaan[echndggy uP9retlaa ORANGE COUNTY I£ h%]RT][CARCIL[NA Slide #11 Public Safety • Emergency Services—page 477-480 • Recommended Fee changes —Fw lnspoemns by sgNw footaya veto aoluswwn1 —Adtlluons to Mt of 1—M ojmWQ pi~i mc, ad for swreps,usa and rnMllnp of den"r—mewdels orlxallwe —Ixnsswln faas}armuloplavltanlloro o}fellun wabfsln apwpsrparcM,to accoww forinerencee of narcompferce —Addbons to RagmdConmcIron parmllsw boOrxcount fe llmn spew mplan rawew,codere.eerr:n end comlweon,permitting end iepectiae. ORANGE COUNTY 19 NORT]1 CA-1 11 Slide #12 Public Safety • EMS Revenue-Collected by Tax Administration Emergency Med iw I Services Charges ss aaom oam� caws msoawo ao aroassswsmvr�nsrur ORANGE COUNTY 2C• NORTI[CAkDL1NA Slide #13 Public Safety • Emergency Services—page 200 —Emergency Medical Services Performance Measures EMS Cells far Sere A—ge Wheeh Rolrmg Time lams all um u uom ORANGE COUNTY 21 hlC]R]][C- Commissioner Greene asked if there is a reason for the increase in the Average Wheels Rolling Time in FY19. Kim Woodward, Emergency Medical Services (EMS) Operations Manager, said there was an intervention in 2017, 2018, and 2019. She said EMS staff pushed to have the best time in the state, and the standard is 1 minute 30 seconds. She said staff has started checking in once en route, which is an actual wheels rolling time, as opposed to talking on the radio in the station. Commissioner Hamilton asked if the meaning of"EMS Calls for Service" could be clarified. Kim Woodward said these calls include every time the wheels roll on an ambulance, and the call originates from 911. She said this could be an actual call for service, a call for standby, and move-ups, to aid in low coverage in one area of the county. She said this also includes calls for mutual aid in another county. Commissioner Hamilton asked if the "Average Wheels Rolling Time" is the time between when EMS receives the call from 911 to the time they start moving the ambulance. Kim Woodward said yes. Travis Myren resumed the PowerPoint presentation: 12 Slide #14 Public Safety • Emergency Services—page 200 —Emergency Medical Services Response Time Average Responserlme z ORANGUoUN7 Commissioner Hamilton asked if the average response time in the County could be identified. Kim Woodward said it is currently right at 10 minutes and 12 seconds. Commissioner Hamilton asked if EMS uses a map to determine if the response time is affected by distance versus the time to roll. Kim Woodward said EMS uses software to provide a heat map of geography and demand, including where the calls are expected to drop, and how long will it take to respond. She said north of Highway 70 the units are pulled south for calls, and the northern response times are extended. She said she is very grateful for their first responders. Commissioner Hamilton asked if the EMS ever looks at median or mode rather than average response time. Kim Woodward said staff looked at them in fractiles in the past. She said fractiles are a way for EMS systems to determine how long it takes to get to the scene in 90% of incidents. Commissioner Hamilton asked if she could see the median response time. Kim Woodward said yes. Kirby Saunders, EMS Director, said EMS requested a study of all EMS locations in the Capital Improvement Plan (CIP). Travis Myren said that it is included in the recommended CIP. Commissioner Bedford asked if there is an update on the two new community paramedics. She said these hires seemed fortuitous, given Covid. Kim Woodward said the community paramedics are doing vaccinations for homebound individuals. She said the demand for homebound services will increase. Commissioner Bedford said it is good there was a way to vaccinate these individuals. Kim Woodward said trust is building for the homebound services community, which is wonderful. Commissioner Bedford said the Commissioners appreciate the efforts all staff has made to continue providing many services, and for vaccinating individuals. Commissioner Bedford asked if the current location of the 911 Center could be identified. Travis Myren said it is at Meadowlands. Commissioner Bedford asked if the odor issues at the morgue have been fixed. Kirby Saunders yes, and they hope to break ground on a new building soon. He thanked everyone involved for his or her support. He said the Emergency Operations Center is still active, which was activated in January 2020. Commissioner Bedford asked if staff can take vacation before hurricane season starts. Kirby Saunders said he is encouraging everyone to take time off. Travis Myren resumed the PowerPoint presentation: 13 Slide #15 Public Safety • 911 Calls Calls Processed Call Taking Efficiency a0000 iPK NCx4e JPinc�dr 9H6 e/Cem rn 1P 5reend, s00000 ea.. — �1�H4 .rwame,.cs rococo M ea, srnac n ORANGE COUNTY t] NOOFM[CAROLINA Slide #16 Public Safety • Sheriff—page 384 • Total expendlture budget.$15,121,943 — Net CourRy Coat lncreeeeof$658,454 over Beee&dget Recommended Budget Changes —$234.701 Increase for VNKre Malntenance Can"41;largely offw oy ndadlon In Mom.Pad;net increase ie$25,DOD —323,663Increesein NPIId4y Pey —$40D,000 revenue nduulonln Federal Innuto Revenue ORANGE COUNTY ze N'OFrrCRN Slide #17 Public Safety • Sheriff—page 384 — Cal Is for Service 5heriff's Office Cells for Service rz+m mars w+m lsml sma ORANGE COUNTY 25 N'OFrrCRN 14 Slide #18 Public Safety • Sheriff-page 384 — Average Scene Time and Response Time Sheffl%Office Average SceneTime Sheriffs Office Average Response In Minutes TI me in M I nutes SRLP ORANGE COUNTY 25 13OR7][CAROL[NA Travis Myren said he would get the median scene and response times for the Sheriff's department. Sheriff Blackwood said the scene time can be lengthy, and his staff was present at one scene for two days. He said numerous units are sometimes needed, all of which have different scene times. He said the average will be skewed based on individual circumstances. Commissioner Bedford asked if that type of lengthy scene time includes a response to a friend she had that was missing a couple of years ago. Sheriff Blackwood said yes, and that call involved many departments. Sheriff Blackwood said once a supervisor receives a call, the clock starts ticking. He said supervisors are urged to clear that call so the clock will not keep tracking. He said supervisors have gotten better about clearing those calls out, which improves average response time. Commissioner Bedford asked if there are plans for the training that needs to occur before moving into the new detention center. Sheriff Blackwood said there is a transition team working on that. He said staff will be going to another facility that uses similar programming to Orange County. He said staff will do dry runs in the new facility when it is open. He invited the Commissioners to visit this new facility. Commissioner Bedford said the County Manager's Office will organize a visit. Commissioner Fowler asked if there is a reason the cost of the maintaining sheriff department vehicles is moving from Orange County Transportation to the Sheriff's Department. Travis Myren said the cost of the contract for the vehicles will move to the Sheriff's Department. He said the cost used to be in the motor pool budget, and included staff and operations. He said the contract is covering this, and will now be in the Sheriff's Department budget. Commissioner Fowler clarified that the move is due to the fact that the service is now provided by a contract instead of staff. Travis Myren said yes. Sheriff Blackwood thanked the BOCC for its support, and praised the leadership from the County Manager's Office and Paul Laughton in the Finance Department. He said Paul Laughton made the budget process easier for staff. Travis Myren resumed the PowerPoint presentation: 15 Slide #19 General Government • Board of County Commissioners—page 84 • Total expenditure budget-$803,434 -a—.(r W,423fi—B—Budget • Recommended BudgetChanges -$60,1 D1 decrease In Mt Cowrly coals 6y ellminatny 1.0 FTE Asswent Depwy Clerk Brough staff rsaTpnmsat -$34,232decreaaeln Mt Co%wq coats 6ynduc+gvanausoperat.gaccouns- exceeded five percent(5%)operedg coat reducfirn by Ti 18,7W -$"so Juallee Fund 3187.006)and Commiseaned CodMingeney f31 D,00DI ucluded n Rec.--dad Budget ORANGE COUNTY 27. WIM[CAROLINA Commissioner Fowler asked if more information could be provided about the Social Justice Fund and the Commissioners' Contingency funds. Travis Myren said the Social Justice Fund is used to fund a variety of different activities. He said this past year it was used for emergency housing needs. Bonnie Hammersley said in prior years it was used for childcare needs, and has been primarily used for social services and housing needs. She said the purpose of the fund was to give the Board of County Commissioners the ability to respond to social justice needs in the community. Bonnie Hammersley said the Commissioners' Contingency funds are used as needed. She said in next year's budget, it could be used for travel and training needs. She said these funds have gone unspent in many years. Travis Myren resumed the PowerPoint presentation: Slide #20 General Government • Board of Elections —page 88 r Total expendlture budget-$933,217 - Nei County coat ncresa—f$10,593oompsrnd to Base Budget Recommended Budget Changes - $DB,6%Inerm4aPersomel(Pon Workers)and operatlons due to three elect—in FY2021-22 -Offset by376,686-reverweloadminlstermunlclpalelections -E11,390decremelnrrt CowMy coaisduelo fawn a6seaW 6allol mallingaand eusfing paper.tack ORANGE COUNTY 26 WFM[CAROLINA 16 Slide #21 General Government • Board of Elections—page 88 Voter Registr fans Processed Absentee 0aUts Processed ® alms asom ® mom ORANGE COUNTY 29 N P73I CAROLINA Commissioner Bedford asked if the third election does not happen, would the money be repurposed or go to fund balance. Travis Myren said yes it would be. Rachel Raper, Elections Director, thanked the BOCC for its support. Commissioner Bedford praised the Board of Elections for conducting a safe election during a pandemic. She said turnout seemed good. Rachel Raper said the absentee voting set records. She said total voter turnout was 76%, which was not record setting. Commissioner Bedford said there were so many unknowns, and having a safe election was a goal. Commissioner Bedford asked if it will be a March or a May primary next year. Rachel Raper said the Executive Director of the State Board of Elections requested that all elections, including municipal and the March 81" primary, be moved to May 3, 2022. She said the General Assembly has not taken action on that. She said municipalities in Orange County do not elect by district, they elect at-large, and the census data delay does not affect Orange County municipalities the way it does elsewhere. Commissioner Bedford asked if a November election is expected in Orange County. Rachel Raper said yes. Travis Myren resumed the PowerPoint presentation: Slide #22 General Government • County Attorney—page 120 • Total expendlture budget-W4,260 - rbecrea f$29.541 Ccroparedta Baee Budget Recommended BudgetChanges -$58,987 increase n net County costa to adds 1.0 FTE tinffAtmreey w HelfofuWpo3oloncowls bWgetsd In lho CowMy Adormys Me the olMr half ie hudget din Chid Support -$84,928decmmcknloreducmnarp,6F'rESw.or34o fAiomy r Cr beehltime Human Riglrn and Relefirns Dieotur -$3,W0 decreeee n Iiligatian expenses io meefng fire percent(5%)reduction in nperetiona ORANGE COUNTY 3g NOWrl I CAROLINA 17 Slide #23 General Government • County Attorney—page 120 Percentage of Legal Reviews Corn pleted WlthEn 10 BusIness Days uoe wir wrr oK . raa rtaa.xx ewwx ORANGE COUNTY NOFM[CAROLINA Slide #24 General Government • County Manager —page 123 Total expenditure budget-63,M,686 - ClecressennetCDunycaets M$llo.vlacomperedto E3ase Budget Recommended BudgetChanges -li6,N@mductionnopma ingeccountsmflec5ngactualexpendWma -$1 G3,225 reduction in Risk ktwmgalnerd Program >o ane,oaoalr..a:.In.lavanc.pra+IrualslBiS) n $159,225decreeseb—flec[recert-ti.la u 3BO,OfgdNeraaa�ln Wr}rkan Co*Ipanralloe-hansfNlo EnNrpra�Fuld far bW pat accuracy aid accousialwy -51761ncraaru.I Caunq�alaw o}Faod Council budpat -$16.711 reduction in Arta Cummiaaon net cuff[haled on reduced_ occupmcyTW callKlIons ORANGE COUNTY NOFM[CAROLINA Slide #25 General Government • County Manager —page 123 • Risk Management - BouudeuuuW lrusuuuuuce-a9S premiumncreeee Bonds and Insurance }eymm• }i9i916 56[e900 SSreLaO }r�mu 58[[{L00 rip r r'l Dlxa] nLlsu nxtt+}] rtm_'}.6 rtauWl n'nxxv nLluss Fxl9:[ 'iEx ��x ORANGE COUNTY 33 NOFM[CAROLINA 18 Slide #26 General Government • County Manager—page 123 • Rlsk Management Workers Compensation s+mme srsasss `-•%RNO Sd9[Sid Sd95.i96 So4ate BaMplo }�mo ie Rnnse r,n,s. n v R,vs,e r„e.s,. rv�aa.v Rn.� r.nn,e wn. -4. ORANGE COUNTY 34 NCIR73[CRRDLINA Commissioner Bedford said she would have expected a reduction in injuries, with so many working from home. Travis Myren said those who get hurt tend to work out of the office. Bonnie Hammersley said the risk management position was created in the 2014-15 budget, and the attention to work place safety has been a focus ever sine. She said the County has seen a benefit by having this dedicated position. Commissioner Hamilton asked about occupancy tax collections. She said there is a better outlook for the economy, and wondered if collections will be higher. Travis Myren said the formula looks back a year, so it is based on collections from a time during the economic downturn. Commissioner Hamilton said it is likely the reduction in revenues will not actually occur. She asked if increased collections would go to fund balance Travis Myren said it would go to the Visitor's Bureau fund balance. Commissioner Hamilton said the increased revenue would go to the Visitor's Center Fund balance, but the shortfall would be covered by ARPA monies. Travis Myren said the Arts Commission is budgeted in the Visitor's Center fund. He said an overages or excess would remain in the Visitor's Bureau fund. He resumed the PowerPoint presentation: Slide #27 General Government • Register of Deeds—page 380 Total expenditure budget-$1,045,440 —NaiC�untycoetsincnaasedby515a,asa — Ramalns a NM Gsearal FwW CoMrlbutur.$1.09560 Recommended Budget Changes —57,25Prsduc6ann office opere�gexpensee —T.157.713 decrease in budgeted Regisberor deeds fees[Ewise St—W.Menage Llcsnsa,paaaycn,ax.]7ua to axpKlad ea,yacq o}CQYID•19 ORANGE COUNTY 35 WFM r CAROLINA 19 Slide #28 General Government • Register of Deeds—page 380 Revume 9tamWEneiseTax Wkc[ed by FiscelYear s=am� mo aa.+,a ¢�ma 9teiRan au+e�te xa s..ws, seam umwe as nma�H n>n«. ..m.�•. ..m.e.. nm..-�. ..mm.� ..nm.m..mm..»a�. ORANGE COUNTY se NORTI c uRnzlNw Mark Chilton, Register of Deeds, said the numbers are driven by large property transactions. He said staff cannot predict how much they will see. He thanked the County Manager's Office for its assistance. Travis Myren resumed the PowerPoint presentation: Slide #29 General Government • Tax Administration—page 417 • Total expenditure budget-$3,870,336 —Nei County...td creeea&r 61,415comp..d.Bove Budgjet • Recommended Budget Changes $23,104n&u b-a t C.0y curls Ihrdgh ndud—In a".Mgulp— —E91,2BBrnsnw lncnrownla><cellsclltrnchargssivld callsclloe rsssdu�la 6udgMlnyta acwah ncsrvsd awrpast yn�(3]ysaa —Analyaa of rnaluaban process la br canducllydn FY2021.22;msy ngpw� consuffng eervices in County Managers Office budget ORANGE COUNTY s� Narzn c umo>_1nA Slide #30 General Government • Sales Tax Collections r "2020-21 prga .0 K.2 mitim own FY2o1921 wletlior, R 21�2&1W Mx perc 11]X]Ircreese ft—�1 Ndg% Sales Tax CaReWmm Swmaeo. Samame ixrwam Smmame imm¢� Smmamo 85Sw0.eaa algw— asooaaaa h,-kd-Ranee Cakmdit—Al ALd—d Saks . a tap vuae as I�ugy l ORANGE COUNTY 9B NORT][CAIlaL1NA 20 Slide #31 General Government Tax Administration—Tax Base History Property Tax Base-Assessed Value smmgmq® pi,ngsfgmq aWaa0.M- au��am s.-- rmtrnmtmmtrnv rtnmmvtmunmsnmenmrznnegnnegn mq�� ORANGE COUNTY 39 WQFM[CAROLINA. Slide #32 General Government • Tax Administration—Tax Base History Percentage Change in Assessed Value xiax maoz ssnn rsaL 1laY 1.iSY tA9l [btr 1 L nlmq IYm[a rtIDgt nmlx rtnm IYnL rtnv nmle rtIDlx nm[q nm[q rtnm Rql �� ORANGE COUNTY AD MIFF]r CARM.M., Commissioner Fowler asked for more information about the length of time between revaluation cycles. Travis Myren said the County tries to do a revaluation every four years. Commissioner Fowler asked if there is a reason for a four-year cycle. Travis Myren said a shorter time between revaluations accounts for rapidly changing property values. Nancy Freeman, Tax Administrator, said a previous board approved a resolution to adopt four-year cycles for revaluations. She said it was included during a decision to delay a revaluation to 2017. Bonnie Hammersley concurred. Bonnie Hammersley said this year, unlike in the Great Recession, counties were not given the option of opting out of a revaluation. Travis Myren resumed the PowerPoint presentation: 21 Slide #33 General Government • Assessed Home Value by Tax Jurisdiction — Based on 2020 Reval uatlon ORNFFMW Madlen Hama Ydue Mean Horne Value Carrg— $251.900 $421.011 Chapel Mill $444.900 $509216 Hlllaorouga $258,300 $275,377 Mebene 224.100 220.874 llninnorporaled OC $201.040 $325.921 ORANGE COUNTY :1 NORT]1 Gn01[NA Slide #34 General Government • Tax Administration-Tax Rate History r—My7ex RMe HiA ry x�.rruexen veers rn w..q. 71 ORANGE COUNTY �3 PlORT][CARCIL[N.� Commissioner Bedford said the Board appreciates Nancy Freeman's efforts to work with property owners in the Northside and Pine Knolls neighborhoods and the Jackson Center to take a deeper look at property tax valuations. Nancy Freeman thanked the Board for its support, and her staff for their efforts. Travis Myren resumed the PowerPoint presentation: Slide #35 General Government • Non-Departmental—page 326 e NooudgetChanges ORANGE COUNTY JS NOR3][GI�LINA 22 Slide #36 Support Services • Asset Management Services—page 74 • Total expenditure budget-$5,160,735 -Decrease in net County coats of$240,362 cunparedm Bees Budget • Recommended Budget Changes -$24,762 rsduc7cnm Temporary PsrsannM end OpemingAccounts -$B4,aN rweeae lncn► for rem rM Ncnlwm Campus a Now EAChouessllEDAand NC Forestry -T.15.898 decrease in rent expenses as Parke Opmaii-A-to NmMere l:ampue -$104.261 decrease in utility and operadg costs -510,672reduc6ann cleaning contracts and operating accounts ORANGE COUNTY =i h PTI I CARCILINA Slide #37 Support Services • Asset Management Services—page 74 Facility Operating Costs per Square Foot s.o um aim s ORANGE COUNTY =5 NOR71 I CARCILIN.i Commissioner Hamilton said the decrease in utility and operating costs seems to be based on the recent experience of decreased operations, due to the COVID-19 pandemic. She asked if the County will still have decreases if the economy gets back to normal. She asked if there is a chance the costs will go back up. Travis Myren said the County is going through an analysis of what a return to work looks like. He said he does not anticipate offices being as densely populated as they have been in the past. He said there will be a survey to determine staff preferences, productivity and efficiency and flexibility during the COVID-19 pandemic. He said he expects a hybrid work model to continue. Commissioner Hamilton said at a recent meeting at the Chamber of Commerce there are many companies trying to determine if they will return to the office or continue working in a hybrid fashion. Travis Myren said personal mileage will also decrease due to a ongoing hybrid work environment moving forward. Commissioner Bedford thanked Steve Arndt, Asset Management Services (AMS) Director, and his staff for their efforts to keep staff and public safe during the pandemic. She said there was a lot of work to be done so the public could have some interaction and employees could stay safe. 23 Steve Arndt said his staff did not miss a beat, and his office was continually working during the pandemic. Commissioner Bedford noted the extra cleaning staff had to do, as well as the internet lines occasionally getting cut at Southern Human Services, and a water main leak at the Whitted Building. She said accidents happen and AMS has to respond to everything. Steve Arndt thanked the Commissioners and the County Manager's Office for their support. Travis Myren resumed the PowerPoint presentation: Slide #38 Support Services • Community Relations—page 115 •Total expenditure budge}-$202,930 -Gecreaee o1S8,90Gcomperedio eeea Budget • Recommended Budget Changes -$0,900r•ducbonn edrrlldngand pWIq suppllea lodrviduah Reeched by Communication Media "'°•" "'°.•., ""�°'° „�'+• �� ORANGE COUNTY es worm c uaenllNn Slide #39 Support Services • Finance and Administrative Services—page 253 • Total expendltLM budget-$1,613.809 -lDeureaeeor815.337.a dm Base Budget • Recommended Budget Changes -$3,337 d•cr•es�nTrmpo.tra PuwnnN -$11,000dreca lnyedmop"In4Rc-3 ORANGE COUNTY 17 Slide #40 Support Services — SMART Goal Goal1:Reduce Imokneol paid xUn 30 d4—leas lban B a—1L,by and W 5ual year. 15A�K IdfCk Board Goals mt �� lc[ce Goal•WO am ......................c.LL.......v..................z .................. xmo 1@I eedo�°a m�ear•.,e.akwnmmrrmenedre a ce•rrc.inN or nw:asmwa wnn°�o amrmn•pw me im myaar�,mwoamneh¢a. ORANGE COUNTY t6 NORT][G3tC51[NA 24 Slide #41 Support Services • Human Resources—page 294 • Total expenditure budget-$991,607 —Decreaeeol838211 comperedta Base Budget • Recommended BudgetChanges —$12,084rkucacnby Nnwling Temporary Pv nnel —$25227mducticnnvenousoperatinga penseaccourkW ORANGE COUNTY :9 NOM I CA LINA Slide #42 Support Services • Human Resources—page 294 Annual Turnover Rate Average Number of Qays to 5creen and Refer[a nd ldates ORANGE COUNTY 50 NORT]I CAR LINA Slide #43 Support Services • Employee Pay and Benefits—page 424 • Austerity Measures —Hldng poems —No CrnvalVft6klJusument —Suspend Confarom*.Tralning.and Tmol • Mandated Cost Increases —No increaser Health Ineunance —8650.0D0 increase in 1.2%increase in employer rAn—r t conailarlion —$23,00011wg wage wmastta$15.0perhourm Octaber2021 _ ORANGE COUNTY 51 NO ]ICAR L[N: Commissioner Bedford thanked Brenda Bartholomew for her assistance in hiring the new Clerk to the Board. Travis Myren resumed the PowerPoint presentation: 25 Slide #44 Support Services • Information Technologies —page 306 • Total expend ltu re budget•$3,n5,024 —Qecreaeeof5118,99(fcompendto Bee.Brdget • Recommended Sudgetcnanges —$143,g21 sawgs.+solfaArmsalsma[s[anExcls6essd an n•Illyser [anvxting atrcugy —$3C,325Incrsaas for Coot wWds lmpbmw Amn of Zoom}wJ on ft—ARPA PUMed ORANGE COUNTY 5] CAP-1— Slide #45 Budget Work Session #2 FY2021-22 Recommended Budget • Questions? ORANGE COUNTY GAC)L[NA Commissioner Bedford asked if the County was still hiring a Chief Information Security Officer. Bonnie Hammersley said staff went through the process of recruiting and making an offer to an individual prior to the pandemic, but the applicant turned it down. She said staff is now looking at a hybrid model with a contract and a person in IT to manage cyber security. She said it is challenging to hire a Chief Information Security Officer. Todd McGee, Community Relations Director, said NBC News may feature the Orange County Public Health Department on the news tomorrow night to highlight the County's efforts in vaccinating the overall population, and the Health Department's success in vaccinating minority populations. He encouraged everyone to watch the program. Commissioner Bedford said Todd McGee went from handling Census information to pandemic related information. She said she saves his texts to share with residents. Todd McGee said he is glad to help the Health Department get out the information. Commissioner Hamilton thanked Travis Myren for his presentation. She said it was clear and easy to understand. Commissioner Fowler echoed Commissioner Hamilton's comments. She said it felt less like a budget, and more like a plan. She said she liked how each section included the organizational framework, and she would like to see something similar from the schools. Travis Myren said there is also a table that highlights position changes. Commissioner Bedford asked if the page number for the position changes could be identified. 26 Paul Laughton said there is a FTE chart in the budget summaries, which shows changes over the last several years. He said it starts on page 44 of the recommended budget document. Commissioner Bedford asked if Paul Laughton would walk her through how a school capital budget works, prior to his retirement. She invited other commissioners to attend. Commissioner Fowler referred to page 46, and said there was zero requested for the Food Council, but 1 FTE. She said it was the same with Economic Development: zero requested, but 3 recommended. Travis Myren asked if that was the transfer of economic development positions. Commissioner Fowler asked if the Food Council was grant funded Kirk Vaughn said it was included in error from a previous year. He said the Food Council has been moved to a multi-year fund. Paul Laughton said the Food Council positions are funded outside of the General Fund. He said it could be grant projects, housing and community development, etc. He said anything outside of the General Fund is put on page 46. Travis Myren said the Economic Development fund staff was budgeted in the General Fund, but the budget recommends they be moved to the Article 46 Fund. He said there should be an even number of FTEs removed from the General Fund and added to All Other Funds. Bonnie Hammersley reminded the Board of its next meeting on May 27, 2021 to discuss Human Services. Paul Laughton said the meeting will feature Community Services and Human Services. A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to adjourn the meeting at 9:02 p.m. Roll call ensued VOTE: UNANMIOUS Renee Price, Chair Laura Jensen Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board.