HomeMy WebLinkAboutMinutes 05-27-2021 Virtual Business meeting 1
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MINUTES
ORANGE COUNTY
BOARD OF COMMISSIONERS
VIRTUAL BUDGET WORK SESSION
May 27, 2021
7:00 p.m.
The Orange County Board of Commissioners met for a Virtual Budget Work Session on
Thursday, May 27, 2021 at 7:00 p.m.
COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford,
and Commissioners Mark Dorosin (arrived at 7:02 p.m.), Amy Fowler, Sally Greene, Jean
Hamilton, and Earl McKee
COUNTY COMMISSIONERS ABSENT:
COUNTY ATTORNEYS PRESENT: John Roberts
COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
appropriately below)
Chair Price called the meeting to order at 7:00 p.m.
A roll call was called; all members were present, except Commissioner Dorosin.
Due to current public health concerns, the Board of Commissioners is conducting a Virtual
Budget Work Session on May 27, 2021 utilizing Zoom. Members of the Board of
Commissioners will be participating in the meeting remotely. As in prior meetings, members of
the public will be able to view and listen to the meeting via live streaming video at
orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or
97.6 (Spectrum Cable).
1. Discussion of County Departments' FY2021-22 Recommended Budgets within the
Human Services and Community Services Functional Leadership Teams:
Human Services
■ Aging, Pg. 50
■ Cardinal Innovations, Pg.105
■ Child Support Services, Pg. 107
■ Health Department, Pg. 265
■ Housing and Community Development, Pg. 278
■ Human Rights and Relations, Pg. 301
■ Library Services, Pg. 311
■ Social Services, Pg. 388
■ Non-Departmental, Pg. 328
Community Services
■ Animal Services, Pg. 63
■ Cooperative Extension, Pg. 113
■ Department of Environment, Agriculture, and Parks & Recreation, Pg. 139
■ Economic Development, Pg. 154, including Article 46 Sales Tax Fund, Pg. 72
■ Orange County Transportation Services, Pg. 345
■ Planning and Inspections, Pg. 363
2
■ Solid Waste, Pg. 404
■ Sportsplex, Pg. 414
■ Non-Departmental, Pg. 319
BACKGROUND:
The County Manager presented the FY 2021-22 Recommended Operating Budget on May 4,
2021. Since then, the Board has conducted one public hearing to receive residents' comments
regarding the proposed funding plan. On May 13, 2021, the Board discussed recommended
FY 2021-22 budgets for Durham Technical Community College— Orange County campus,
Chapel Hill-Carrboro City Schools Board of Education and Orange County Schools Board of
Education, as well as reviewed and discussed recommended FY 2021-22 funding for Outside
Agencies. On May 20, 2021, the Board discussed recommended FY 2021-22 budgets for the
Fire Districts, as well as the Public Safety, General Government, and Support Services
Functional Leadership Teams.
Tonight's work session offers the Board an opportunity to review and discuss the recommended
budgets directly with County departments, Cardinal Innovations and Sportsplex, within the
remaining Functional Leadership Teams, including operations, capital, and department fee
schedule change recommendations.
Functional Leadership Teams:
The following Functional Leadership Teams are scheduled to attend tonight's work session:
Human Services:
• Aging
• Cardinal Innovations
• Child Support Services
• Health Department
• Housing and Community Development
• Human Rights and Relations
• Library Services
• Social Services
Community Services:
• Animal Services
• Cooperative Extension
• Department of Environment, Agriculture, and Parks & Recreation
• Economic Development, including Article 46 Sales Tax
• Orange County Transportation Services
• Planning and Inspections
• Solid Waste
• Sportsplex
3
Travis Myren made the following PowerPoint presentation:
Slide #1
�r—r—
ORANGE COUNTY
NORTH CAROLINA
Budget Work Session 93
Human Services
Community Services
May 27,2021
Virtual Meeting
Travis Myren said all department heads are present in case questions arise that he is
unable to answer. He resumed the PowerPoint presentation:
Slide #2
Human Services
• Aging—page 50
•Total Expenditure Budgel-$2,554,192
-Nel Caurily frets lncreasebyy103,828hom Baee 9idgef
• Recommended Budget Changes
-a118.zza:ler�eeen,nc.�rxxr sen:crwxrn Proprem-1APA Puneee
—814,805n mme ntemporery pereomeltluab continuetl llmRetirnsmin
person pmPmmmmming
—ES,SOOincreeaennet Countpcoe[ebyatljud-e ng ,mft aeemore
Gen[er,oneetby SS,SOO temperaryPereonnelmducnon hx cm8a
ORA 11V
Travis Myren said the net County cost increase is offset by American Rescue Plan Act
(ARPA) funds. He resumed the PowerPoint presentation:
Commissioner Dorosin arrived at 7:03 p.m.
Slide #3
Human Services
• Aging—page 50
Senior lunch Program Meals Served
xssra
xawo
Mow
ORANGE COUNTY
S NORTI[fMOLINh
4
Slide #4
Human Services
• Aging-page 50
Senior Center Attendance
rla�a
�o<
wuoo
ORANGE COUNTY
� norzn I uxounA
Travis Myren said the Senior Center was closed for the majority of the current fiscal
year, due to the pandemic, which accounts for the decline in attendance. He resumed the
PowerPoint presentation:
Slide #5
Human Services
• Aging-page 50
Number of V`Wts per ind'M-1 perVear
ORANGE COUNTY
5 .41RT1[C.ARCII.I'V:�
Travis Myren said the unduplicated attendees visit the Senior Center about once a
week, and staff expects that to continue into the next fiscal year. He resumed the PowerPoint
presentation:
Slide #6
Human Services
• Cardinal Innovations -page 105
rrm~ a ffl 16NTNd
d Om�pa Ca.q 533.32o 25
T—P,1. $27600 20
_M1apH'in Trainrq(imream_rG�-ope 5150D0
IL Nwa Camnuntly 5163,00� 1�❑
ree]m�Wose 52YJ.a90• 2r8:
cause Wow _
w❑Lniiims M'm
C DeIX dPs>C*.aVr M2,82< 21]
mtl 5emces 55600 D1 D.-
apt of SIvAD 37
nrnind.taaw R Olf�ce 5158,576 51
mn oeperoreM sl�,zeo
ng:Raple RerauSlna see.11o
T07AL-ALL 8MICE8 i1,dB8,971 t
mvn.•rmmuc".-..rm.ox s..ymss reean nw.ramry mason
toms �^
ORANGE COUNTY
e Th]ICfI t uxo>_mn
5
Travis Myren said the slide says Cardinal Innovations, but this is the Maintenance of
Effort (MOE). He said the County is required to spend at least $1.355 million on behavioral
health services. He said these funds are completely controlled by the County, and the County
has discretion to move the money around, as long as the total expenditure is maintained. He
said the orange bars indicate funding that is going directly into County departments. He
resumed the PowerPoint presentation:
Slide #7
Human Services
• Cardinal Innovations—page 1o6
FundingwCw My DeprlmenWDMN
oepar.,en ery ra Deavpaen .
Gnminel J.,mw R�wnw Olfw Caw Assa�nvt Soe.afa S 9p.373
Gnminai rusaw Rwomw M — Mama W.h dawnN lbmh
Cnmirreld�w R—erre oll— D.A.0 N'dialry f ,z5,Op0,
Fbanh D�— ci—1 Syriawpkrr-Imaprnrd erha .l nrnei S IMAC
Naenh De.ervrvm E Rwo —f.. Mzoo.
Fbusirg ara Cpn.anb f�ebcrnat Papd ReM1pag _S, BB iiO
Social Sernr� Trarma•xused TherapG { 6UX..
Saner S.— C-1l 1,Famiiw,n P1.0re&rrcws i 2200�
s«idr m,� �mr�rr<Ra�de 1, h,
TOTAL a 180A1e
ORANGE COUNTY
Commissioner Dorosin asked if$25,000 covers the whole contract for a Detention
Center Psychiatrist.
Travis Myren said yes, the psychiatrist is there around 8 hours a week.
Commissioner Fowler asked if Travis Myren could clarify why the slide says Cardinal
Innovations, if the funds go directly to the providers.
Travis Myren said the Maintenance of Effort funds are required as part of the transition
to the managed care format. He said for the providers listed in white on Slide #6, the funding
passes through Cardinal Innovations to the provider, because Cardinal Innovations has an
existing contractual relationship with those providers. He resumed the PowerPoint
presentation:
Slide #8
Human Services
• Child Support Services—page 107
• Total Expenditure Budget•$1,143,154
—T.W Revenua.f($1,743,454)
—NN Gaaarel Fund CoM,lbvtw—{E6aD,2901
• Recommended Budget Changes
—Sz eoared.ne.n�n.f�unry...r:a eyrepec�g..roa.eaale9el a.«inars,rah
0.5 FTE St ffAtb—y
—$3,714inmea i—n C.unty...M...nvem M-(2)long b—b.F.—y
pow%'— regal.,,pert lima
—$12,910inomeeeir telerghar.eWennee duct.rem.mn —ARPA Punded
—$140,3M inc—in raven..b...d.n S+am eetiru�
ORANGE COUNTY
Travis Myren said Child Support Services is a General Fund Contributor, which means
that the Department is collecting more revenue than it costs. He said the two temporary
positions, which are recommended to become part time, were really continued year after year
for a limited number of hours, and so would just be converted.
6
Commissioner Hamilton asked if the department's revenue comes from a particular
source.
Erika Bryant, Child Support Services Director, said the department is 66.67% federally
funded, and receives that much reimbursement, which accounts for the extra coming in.
Commissioner Hamilton asked if there is a formula it is based on.
Erika Bryant said it is 67% roughly. She said the department sends in the
reimbursements that are allowable and receives the reimbursement at that rate. She said the
department receives a state estimate each year, based on the amount the department is
allowed to spend, and it went up significantly this year.
Commissioner Dorosin asked if the halftime attorney position is a full time position that
would be divided into two duties.
Travis Myren said yes, half of the time will be in the County Attorney's office, to account
for Annette Moore becoming the full time Human Rights and Relations Director, and the other
half would be dedicated to child support.
Commissioner Dorosin asked if all of the departments in the Human Services category
were exempt from the 5% cut in the operating budget.
Travis Myren said he thinks that is true.
Bonnie Hammersley said the Department on Aging and the Library were required to cut
5%. She said Travis Myren would note which departments had to cut or not, as they come up
in the presentation. She clarified that mandated safety net services were not required the 5%
reduction.
Chair Price asked about the decrease in operations between the department requested
amount and the Manager's recommended budget.
Erika Bryant said the contracted attorney was previously part of the operations, so there
is a decrease with that position going away.
Travis Myren resumed the PowerPoint presentation:
Slide #9
Human Services
• Child Support Services—page 107
New Child Support Orders T.W Child 5upp-t Col leded
EsUhlkhed
.muao-sraam
=mmm
a.suaw
ate
sawn
• F.dsrel.evrer lnvbedudrg lrendaniebrirdihidusls rem'mry oblic assiarw�IFadc•Id.Cesh BsreFls)
Court acvnti�rrere olmiietl dmg—d—
ORANGECOUNTY
Slide #10
Human Services
• Health Department—page 265
Total Expenditure E u dget-$10,7M,71 d
—535,000 increase in nea County Goad comperedi.Bsea Budget
• Recommended Budget Changes
—Exempt ham 64v opa*ellorn nducoan
—y433,47e for Regianel P—Wm SuppodTesm for Inie.s.n Prevsnaon
EducaAloe—Offset by Swe rm~
—37001ncnaseforcoaracted0wool Hyglo"
R—ge oA—m.resd Community HeeBh services Diivio
•CamWw Heaah Pmmoz and Educakm Min Famlly SvcaefeAlllente,
home vlslhng,and can meimgement
ORANGE COUNTY
1 u ivaan c umo>_mrw
Commissioner McKee exited the meeting at 7:14 p.m.
Slide #11
Human Services
• Health Department—page 265
- Recommended Budget Changes
—$11,000 net s..ings mdscondxm Wwb—ber Tm t—i Progmm that
dupk.%%mgdred want-Mr+apec11-
-335,ODOlncr m for Er FWumotsldeagehcy Oudgo4"InHoMhOpermant—
ARPA Funded
ORANGE COUNTY
11 NONTf[GLrt()L[Nw
Travis Myren said the Wastewater Treatment Program will be discontinued. He said this
program previously required an inspection every 5 years, which duplicated other required
inspections. He said this change will result in operating savings for the County, and also saves
residents an additional fee.
Chair Price asked if another department was doing the Wastewater Treatment Program
previously.
Travis Myren said Environmental Health was doing the inspections, and it was on top of
what the regular inspections required.
Chair Price clarified that the duplication was not caused by two entities doing the same
work without knowledge, rather that the inspections were being done too often.
Travis Myren answered yes.
Quintana Stewart, Health Director, said the program has been around for the past 20
years or so, and staff found that by following the manufacturer's maintenance schedule for
those systems, it can reduce a cost burden for residents. She said 90-97% of the systems that
were inspected were in compliance and working. She said the other inspection was an
additional effort to maintain safety and public health measures, but really is not necessary.
Travis Myren resumed the PowerPoint presentation:
8
Slide #12
Human Services
• Health Department—page 265
Dental Health Services Dlvlswn
Dentai Care Patrerrt V'.hs
4�1
w'mx18 w•LFt wYJMS nms tf wwlFll ww1hlB n»uu wwto-t•
ORANGE COUNTY
Travis Myren said the Dental Clinic was only seeing emergency cases during COVID,
which accounts for the decrease. He resumed the PowerPoint presentation:
Slide #13
Human Services
• Health Department—page 265
• Dental Health Services DIvlsion
Dental Revenue by Source
lip
ORANGE COUNTY
15 Fh]RT]1 L:AR[)1.[Nn
Slide #14
Human Services
• Health Department—page 265
• Environmental Health DWislnn
DI asa
01420 17
6
026211 owd 431
ort-zze a rz•
ORANGE COUNTY
NORTf 1 GAC,LINA
Travis Myren said there are fees charged for permitting and performing the other duties
of Environmental Health, and cost recovery is tracked. He said about 40% of the costs of the
division are consistently recovered. He resumed the PowerPoint presentation:
9
Commissioner McKee rejoined the meeting at 7:19 p.m.
Slide #15
Human Services
• Health Department—page 265
New F—d FMb&fimentP.—IB Issued
war
ORANGE COUNTY
15 NORTI[CAROiINA
Travis Myren said there was a drop in new food establishments, which includes any
venue that sells food, such as a food truck, restaurant, or caterer. He said while the level of
activity was down in normal jobs, all staff were reassigned to the testing and vaccination effort.
He resumed the PowerPoint presentation:
Slide #16
Human Services
• Health Department—page 265
—ae�wrmarrraawa�,mreMalere—arr�realnr�xoer3a
Renew Tina Tor New Res�urvM Plane
ewM
e 0 ANNGE�COUNTY
Travis Myren said Quintana Stewart implemented a change when she started as the
Health Director, which resulted in a big reduction in the number of days it takes to review new
restaurant plans. He resumed the PowerPoint presentation:
10
Slide #17
Human Services
• Health Department—page 223
• Personal Health Services Division
1�201&19 320
FY201920 385
0M21 Pr j d. 313
021-22 Hmd 2A3
ORANGE COLNYTY
1 NORiIf CMOLINA
Slide #18
Human Services
• Health Department—page 265
• Postnatal Care
-%orhame vieits made wMn two weeke of d4—y
-M.F QUO'21
-Nana mws euepended during FY2020-21 dueto COVID
-S0%wdC;.d far PY2021.22
• Medical Services for Uninsured.Un den nsu red,and Medicaid
E I igi ble Clients
- Numbsrc4u.klh*0hvWs
-17301n FY2019-20
1sc0pmJsslk In FY2D20-21
-1800hudge1ed-n FY2021-22
CF.i.fdClF CDI IJT
to . aiii c..ul LLv:1
Commissioner McKee referred to slide #16, and asked if there is a review time for septic
and well environmental inspections.
Travis Myren said that information is in one of the budget tables, and he would send it to
Commissioner McKee.
Quintana Stewart said the review time for the septic and well environmental inspections
was a performance measure set last year, or the year before, with a goal to respond within 14
days. She said staff is still working on this, and have some outstanding applications that are
not meeting that goal.
Commissioner McKee said he understands that the pandemic has not helped, but
wanted to ask because he has heard from a couple of people who thought the process was
taking longer than necessary.
Commissioner Fowler said page 271 of the Recommended Budget Document says 70%
of applications had a response within the first 14 days.
Chair Price said the table also shows that the percentage will remain at 70%, which is a
concern for her. She asked if efforts are being made to improve that number.
Quintana Stewart said the goal is always 100%, but the projection is set at a realistic
level. She said when the measure was first set, Victoria Hudson was brand new as the division
director, and there was staff turnover, as well as retirements. She said staff will strive towards
the goal of 100%, but 70% is a realistic projection.
Travis Myren resumed the PowerPoint presentation:
11
Slide #19
Human Services
• Housing and Community Development —page 278
• Total expenditure budget-$7,141,164
-Nat County coat limmsea of$674,544-ARPA Funded
• Recommended Budget Changes
—Emmptfrom 5%operefirnsreduction
—81 00,000 Laeef Voucherhnding bmnsfanedto Housing Sm6illim ation Program
—Transfer adminiehabm coats in Housing Rehabilitkon O'nienn,HOME Program,
end Housing Choice Voucher(HGV)OiN eion to General Fund
» Pmlot"funded NMh baxifers In from me General Fund
» No incmasen General Fund coneibub—
ORANGE COUNTY
19 N FErl I CATOLINA
Travis Myren said this department was exempt from the 5% reduction. He said moving
the administrative costs to the general fund makes it easier to track exactly how much general
fund money is going toward the administration of each of those programs. He resumed the
PowerPoint presentation:
Slide #20
Human Services
• Housing and Community Development —page 278
• Recommended Budget Changes
— $16p,C001ncrwsetonpNnlsh Coney cwddbnloelo l,JrgfA Reptr and Slnye
Femiy Rehebin5on Pmgreme
x$120,000 ARPA Funded
»$4C,CXGen"F-dfwmMchingfunde
—$77 nde Amm Co oy—bEumm to the Patneranp to End H—eleem 4ue
m firent finding
ORANGE COUNTY
2r• Ak]PT][GGDLINA
Slide #21
Human Services
• Housing and Community Development —page 278
• Recommended BudgetChanges
— $020,3671ncrease-ARPA Funds
•$35.229to axdend Emergency Housig AEeietence Caordina[arthmmgh
FY2021.22
»3691,128 to Md12ewaling 4emperarypcallwnta c9minwlhe Emrrgenq
Housig Assistance Pmgam n FY2021-22
—595,090applicabonof HCVhrdbdarceta eliminate G—.lFundtr—forte
the 4GV Pmgram
» Is mcobetlbp bvdgeEagadminlsballoa coflsa Genera Fnld
ORANGE COUNTY
21 --IGACIL[N.i
12
Commissioner Dorosin asked if all the ARPA funds are going to administration, as
opposed to the cost of emergency housing assistance.
Travis Myren said the budget spends $3.2 million of the $28 million total that is allocated
to the County, and Housing has a large request in for direct payments from the ARPA funds as
well. He said there will be a discussion about the direct ARPA payments at the Work Session
on June 3, 2021, and a potential decision on June 15, 2021 about how the balance of those
funds are allocated.
Commissioner Dorosin asked if the balance of the funds would be included in this
budget, or if it would have to be a budget amendment.
Travis Myren said the balance would be part of a budget amendment. He said staff is
working through all of the Community Development Block Grant (CDBG) funds, which are not
exhausted at this point, and have money in the fund to cover the next several months. He said
if the Board of County Commissioners (BOCC) wants to recharge the fund, it would have to be
used from the other ARPA funds going through the department request process.
Commissioner Dorosin asked if the 12 temporary positions are currently being utilized to
allocate the funds that are there, as opposed to frontloading the positions in expectation for
future funds.
Travis Myren said there are 8 people working currently and 4 vacancies, but the
positions are currently needed. He resumed the PowerPoint presentation:
Slide #22
Human Services
• Housing and Community Development -page 278
H—i ng Choice Vouchers R rider tease
aefvnem
max. rvm«. �>e rvmw: .nxe-u rvn..w � �nwa �x
ORANGE COUNTY
2 NOICf3[GRDL[NA
Slide #23
Human Services
• Housing and Community Development -page 278
Urgent Repair Units
rqd to hm .h.eep..eaeewuxr.e5p%W
mnvsu rvmas mnvsu rvnse mmau nxoau rvn¢w rva.c.inm rvem�x
Si[ge Family Housing Rehe bilitation Units
uewrt
13
Travis Myren said there are fewer Rehabilitation projects than Urgent Repair projects,
because they are much bigger and more complex projects. He resumed the PowerPoint
presentation:
Slide #24
Emergency Housing Assistance
EallM2a1 aee0e0..—In L-@r —V lo[eI—a(a—epprcp—.J
Sdk of EY19.2ai SS2k a-letrle imW a Vmn psat Hearn
Anrll 2ll2➢_ S10M Verger M GCH sL d Raft Suppkttem Pram p.RSPl
June2a2a• S2 MIn Carly CARE5(R01"
SkkUom Social Justice Fod{part dc.Ma ENnim D'ne—Prvgem)
SS2kV Z`VmnO cc Ra NGg".'FenA+
5lak from G.*—local hrida
July-Gar Nni S�k a—alE appmpeldon+
3175 milim m Gouq CAAES(Rd 21.Tmm wmnbufiv d CARES ERd I and 2),
31aLa:Larder M LR3P apprnprleaon+
3154r ORFfud Own NC DINS
Jur,-Eo2M 335k ranbmow Ifug,
S2a5k 1emanr®Cfapel WICARES fends am&W bma
S�5k Clapel HII D aMC—C—
M—h M21_ S9D,[ C9HGZV Ums iavanrg 3MWR 3MM Ca—and HlksV-01
Total of l6,666AWD erthellle of the program
ORANGE COUNTY
24 N M I CAR LINA
Slide #25
Emergency Housing Assistance
— Amount of Assistance by Month—All Sources
Where we are now:ERA Funds thru March'21
s,.;,— ■
szmo.aw •o a.m•a..,R. 'lnin"p=^r
.rn���1o•.Mur uc�,�.��r.�o,.a-xmr
6LW=
ram-�.+narw.re �p.,e:
5],nm.mo �,�Fonv ""�e•...maonlry
SsooAon xa.vnmiasrneirmv�sn..•leu,m
so
In Apr May Iwi IW Aug Sap at Na.OM Ian 11 dear
2CA CCHCD
ORANGE COUNTY
25 N P71I CA LINA
Slide #26
Emergency Housing Assistance
— Income and Demographics of Households5eived
EHA by Income Level ERA by Race7Ethnichy
•,r. Unique NousehAllds
a 1 per
r.
ORANGE COUNTY
26 N PTI I CAR LINA
14
Travis Myren said the households served reflects the disporportionality of the pandemic.
He resumed the PowerPoint presentation:
Slide #27
Emergency Housing Assistance
— Amcunt of Assistance by Location and Purpose
ENA by Jurisdiction ENA by Purpose
w..r
tiW
r O ANGE�COOUN Y
Commissioner Dorosin asked if there are conditions imposed on landlords when rent is
covered with these funds, or any incentivizing to forgive past due rent.
Erika Brandt, Interim Housing Director, said the statewide Hope program, which the
department administered in the fall, had a lot of strings attached for receiving funding, including
not evicting tenants for three months after the last payment. She said these conditions
discouraged landlord participation, so her Department opted not to have too many strings
attached for these funds. She said staff is in contact with the landlords negotiating over the
amounts that will be paid, so often late fees will be waived and the funds can be used to the
maximum extent, allowing multiple months of future rent can be covered, which is effective at
keeping people housed.
Commissioner Dorosin said it would be good to have a bulleted summary of efforts and
successes, because there can be some public pressure applied that would encourage landlords
to be more cooperative.
Chair Price asked if evictions will be tracked once the moratorium is lifted.
Travis Myren said tracking would come through the Eviction Diversion Program (EDP)
as part of Human Rights and Relations Department. He said EDP and Emergency Housing
work together, and any legal work is done in the Human Rights and Relations Department.
Chair Price asked if staff is looking into how to continue to supplement payments for
people who have not been able to secure gainful employment after the emergency declaration
is lifted.
Travis Myren said ARPA funds will be available for emergency housing assistance. He
said as part of the process for allocating those funds, one of the recommendations will be to put
additional funds/years for emergency housing assistance because the need is not going to go
away.
Chair Price agreed, and said landlords are going to want any money owed to them.
Bonnie Hammersley said once moratoriums are lifted, the real work is going to start.
She said staff will work in tandem with the emergency housing assistance to make sure people
are taken care of. She said the Housing Helpline does record calls and what the calls are for.
She said if there is a summons, it immediately goes to EDP, but if the call is just about funds
the Housing Department will handle it. She said staff anticipates more work will come after the
lifting of some of the restrictions, and having ARPA funds will help with that.
Chair Price said there may be an increase in home repair needs too.
15
Bonnie Hammersley said staff put more money into a repair program through the
outside agency process, which is also a part of a coalition of groups that receives requests from
homeowners and triage. She said staff anticipates that need growing as well because of the
lack of funds homeowners have.
Chair Price asked if that will come from ARPA funds as well.
Bonnie Hammersley said the outside agency funding was provided through ARPA funds
this year, but there is a budget amendment every month during the year, so if there is a need
for changes it can be addressed at that time.
Travis Myren resumed the PowerPoint presentation:
Slide #28
Human Services
• Human Rights and Relations—page 301
•Total Expenditure Budgel•$702,628
—Incre .f$224806cm M,13ase Budget
• Recommended Budget Changes
—a1e7,Dde lncrwslacwlnu.Ewcllon olwrslon Lsgalssrvlcn Pmgramtlrcugn
F7021-22—ARPA Funded
IAFFE9aRft
I A Fre socimworxer
—E15,00 to conlnus sdEwlowN Lmgusps Accwa3srvlcs3 stansA wlm CARES
hwking—ARPA Fulled
ORANGE COUNTY
2E —31GR()LINA
Slide #29
Human Services
• Human Rights and Relations—page 301
• Recommended BudgetOnanges
-ARPA 0to Puna Mw GDYa•wsNntAl4MCatWRaclelEgrlysummsrpmynm—
ARPA Fu ndetl
•Cesimedm sere 20 stsdams aid 4lewras
•NAlrg[a mape�le{mrLOParG.ePe'�•0 mns
• 324,BIO GWvt[mmerrsenon
azfer mrpa®um
• 32.7W WaeAralems.res
—63,70DnducEcn:•o}Fc.spsraEngs�rws
ORANGE COUNTY
2 —11—.—
Travis Myren said Human Rights and Relations was not exempt from the 5% operating
budget cut, accounting for the decrease in office operating expenses. He resumed the
PowerPoint presentation:
16
Slide #30
Human Services
• Human Rights and Relations —page 301
Number of Fair Housing Fair H—AM Cases initiated
[amplaln[s
ORANGE COUNTY
30 N M I ur L1NA
Travis Myren said the number of complaints does not necessarily equate to more cases
initiated, but the latter did increase.
Commissioner Dorosin asked if the 5% reduction is based on total budget.
Travis Myren said no, the total budget includes personnel and operating, and the 5% is
only applied to operating budget.
Chair Price asked if there is a way to compensate for the decrease in the office
operating expenses, perhaps by working with another department.
Bonnie Hammersley said departments were asked to reduce things they could live
without, because the reductions need to be sustainable, and staff should not anticipate having
the funds returned next year. She said in many departments technology has advanced, so
there was not as much need for postage, as an example. She said all of the departments cuts
only resulted in a gain of about a half million dollars, because it only included operating
expenses, not personnel. She said the majority of costs in all departments is personnel, so if
there are any hardships going forward, she will work with department directors to help find what
they need.
Annette Moore, Human Rights and Relations Director, said she would rather cut
operating costs than personnel. She said she is satisfied with the EDP and the expeditor, so
the department will be fine.
Travis Myren resumed the PowerPoint presentation:
Slide #31
Human Services
• Human Rights and Relations —page 301
Number aF Limited English Proficiency Outreach Activities
ORANGE COUNTY
31 NO ]I GR LINA
17
Travis Myren said this Department has been instrumental in providing language services
throughout the pandemic response and with the long-term recovery planning effort, which
accounts for the increase in in outreach activities for this year. He resumed the PowerPoint
presentation:
Slide #32
Human Services
• Human Rights and Relations—page 301
• Evlctkan Diversion Program Outcomes
FY202D-24 Pr*ctAd „116, �02�1 Pm}Med 76
FY2021-22Budget 75 FY2021-22Budget 100
F12121'I Pr*OW BD
FY20i21-22Bu.%et 80
ORANGE COUNTY
32 N FM I GR LINA
Travis Myren said the EDP is a new program, so these results only cover one year, but
are very promising and having a real impact on individuals facing eviction.
Chair Price asked if the departments will be tracking any evictions or threats of
evictions.
Annette Moore said the department is currently doing that and will continue to do so.
Commissioner Dorosin said he hopes the department will also track foreclosures.
Annette Moore said the Department is doing that as well, and working with the Clerk of
Courts to work with homeowners if they have foreclosures.
Travis Myren resumed the PowerPoint presentation:
Slide #33
Human Services
• Library Services—page 311
• Total expenditure budget-$2,372,124
Net Reduce—of S 117,029in net County coe[scompe dto 6a- Bodget
• Recommended BudgetCbanges
-E61,34Trsducban.+bmoorory vultnnNan6 ooe.aling aasnkydwsnlnp
Aervice hours at Ne Man Library from88 hays per reek to 54 boom per week
+CbfYJOn$l..dAyi
Redeag3 howl NIondep•Thursday
• Cben a11G00 pld i�slead d 900 AN
G[ e[TGPMWmdd BGGPM
-53,t 3Blncrwwnexpinsnrpfyctranlc<alle<71-
•a:r-:�
ORANGECOUNTY
Travis Myren said the Library was not exempt from the 5% cut.
Commissioner McKee asked if there is an update on the Southern Branch Library.
Bonnie Hammersley said design estimates are coming in, and she is scheduling a
meeting with Carrboro Town Manager, David Anders, so she does not have the numbers yet,
18
but will bring those. She said the timing for the project is good, and there are some design
development estimates in and they are doing some value engineering.
Commissioner Dorosin asked if there would be reductions to the Chapel Hill Library,
since reductions are being made to Orange County Library.
Travis Myren said a similar reduction is not currently recommended.
Commissioner Dorosin said as an amendment to the budget, he requested that be
decreased by at least 5%, depending on how much it is.
Bonnie Hammersley said she would add that to the list.
Commissioner Greene said she understands the cuts to the libraries, but would like for
staff to keep tabs on the community's response to the reduction in hours, and hopes it will only
be a temporary change.
Lucinda Munger, Library Services Director, said when the schedule was first proposed
for the main library in 2009-10, requests from residents were tracked and the operating hours
were re-evaluated. She said there have been a lot of comments from residents wanting the
library open. She said hours will be re-evaluated at the beginning of the next budget cycle.
Commissioner Greene said a member of the Chapel Hill Town petitioned to reconvene
the committee to discuss funding for the Chapel Hill Library, because he/she does not think it is
receiving enough. She said maybe that conversation will start up again and Commissioner
Dorosin could be on the committee.
Chair Price asked about the schedule difference between the slide and the
Recommended Budget Document, where the first says the library will be closed Sundays, and
the latter says Monday.
Lucinda Munger said staff meetings were held after the budget document was created,
and in order to have the library open 54 hours a week, it was suggested to cut a few hours off
throughout the week and close on Sunday, because that was the shortest day the library would
be open. She said when the main library first opened it was closed on Sundays, so staff
followed that original template.
Chair Price said she is concerned about being closed on Sundays, because that is a day
that many people have off. She asked if Library staff has kept track over the years on the
number who visit at different days and time.
Lucinda Munger said staff needed to cut 14 hours, which is not easy to cut.
Chair Price asked why the library had to cut hours.
Lucinda Munger said because of the budget.
Bonnie Hammersley said in order to balance the budget, she had to look at a couple of
discretionary departments. She said Sunday is the shortest day the library is open and Lucinda
Munger offered there could be a technical amendment if that is what the recommended budget
is. She said she hopes it is not forever, and staff will evaluate what the public says in regards
to the hours. She said opening a library is not a permissible use of ARPA, so staff had to find
some areas to reduce hours. She said this is the number of hours the library was open in the
past, and staff would look at the hours to make sure they are meeting the most usage.
Chair Price said she is still concerned, because she views the library as an extension of
the whole education process.
Bonnie Hammersley said staff will monitor the situation and make sure the needs of the
most people are being met going forward.
Chair Price said she can recall going to the libraries and not being able to find parking
on the weekends, because they are so well used.
Travis Myren resumed the PowerPoint presentation:
19
Slide #34
Human Services
• Library Services—page 311
• Recommended Budget Changes
-f11D,1 B3 semgs 6y<bslnBM1b DcugN 6nnch bcen7ol NS AfcDcupN9chocl
one cenechenh.g Crean eemceem tin cyhr.ry
-St04,6191ncrrawlnh�6utl9N-VlnsfNma stattng and ncnksnBhcun
fiom 44 b 54 hoae per week W mekh Men 6raah
-NN sevinpeof$85,364tluem reeuctimn�rrlpasypersonnel antl operating
coeM
-Entlof grant for Oaheach tLreean
ORANGE COUNTY
3J NORT31 CA]eCll.[N:i
Commissioner Fowler asked if Carrboro will contribute to the operational costs when the
new library is built.
Travis Myren said the project is currently in the County's CIP as a County expense.
Bonnie Hammersley said it has not been the practice for the Towns to contribute to the
operations, but can be talked about. She said Hillsborough does not contribute money to the
main branch operations.
Chair Price said she agrees with reducing the contribution to Chapel Hill by 5%, since
that is being done for Orange County's library.
Travis Myren resumed the PowerPoint presentation:
Slide #35
Human Services
Main LihfaryCimlahon
Physlul andl Di�lsl falleNona
Jwon
a gJra
anrrxe
snw
r.mrcu naan rrm-a nmusv Rmirao �Joni.w R
ORANGE COUNTY
35 'kl'II:.Iprrl.l V:
Travis Myren said circulation of the collections decreased this year because of library
closures during the pandemic. He resumed the PowerPoint presentation:
20
Slide #36
Human Services
Visih to Ma in library
hrtiudw
ORANGE COUNTY
Travis Myren said the visits plummeted during the pandemic. He resumed the
PowerPoint presentation:
Slide #37
Human Services
Visas to Carrboro Library Resources
.A�9x
� a4Ns
aAAM
l;rot
Mmltr1� Mmltr15 MmlSa6 Mmtr1i Mini>a wm!&19 wm19x w�1 n�`mi[tltl
ORANGE COUNTY
aT ThJR[}[CARIX]NA
Slide #38
Human Services
Social Services—page 388
Total expenditure budget-$21,300.368
-TotOMt CoOycastlncnaascr646,646compwdto Bafa Budysl
• Recommended Budget Changes
-320,EE4 dscruasln lnmporuypufOnnM
-$6,e71 nH actsaw In Cauntg casts dw to a4us~%In Stow m—wo
-dudng 6ollxmloalo unrwssrll miscwasowlnromadonTwrwlogyrwsds
dullny urs 6ace1 yser
-$7741ncrsa -E.".CIW.cutsdaaesncy—d
x ErNe ExchrgaCYah cortrecteman(y16,252�NndedwllttxillPII
ORANGE COUNTY
36 Tk]R"f][CAaOL1NA
21
Slide #39
Human Services
—Social Services—page 388
- Recommended Budget Changes
-E4d,5321ncramsa axp--dneverucansegyasahunc.PraV—
Ho[Barge b.-1y-
-$70.10e Incrsasa in not Caunq coals Wl*wtabls to
. 599,4U net dacraew in 6s rewnua aaauras
S�,9ga Eevmee In eaperees MrlM SecmA Famty flw,vtx
-$124.012 dscrpss In mt CowMy coals m Warkfarca Imemmew and
OppDd-itiee Actffmugh a reargerce6an atprogmm budgets
-$12$.000 Incnass wow IAv}sAh Cowue pWC]oup.ds agencyexard
a E�eIFCcmaeclarrount$250,000W0dadW@h ARPA
ORANGE COUNTY
so moan r uaoi2Hw
Slide #40
Human Services
—Social Services—page 388
Recommended Budget Changes
$3,D0DwwtMaapl1a1 outlay 1cr Caf1113-DBsatlay rwswus m Me Bass
Budge
—$21,2B40acrsassln Mt Couay coalsdurlo3KNs asllmaws}arAtlapllm
Asslswxe{docwaslnq basedon pwlncud nun*v)end AdA Day Caw
reimb--d(lncreae:rq mead m coeh)
ORANGE COUNTY
.c »oan c urtnr.iun
Chair Price referred to slide #39, and asked if the cost was picked up for Workforce
Investment Opportunity Act (WIOA).
Travis Myren said two different areas of the budget were merged together so that the
decrease does not result in any sort of programmatic impacts.
Nancy Coston, Department of Social Services (DSS) Director, said Travis Myren is
correct. She said there was a decrease in the grant after the budget was approved last year,
so the department consolidated and reduced the staffing that was connected to the grant,
without changing the County's cost. She said some of the operations of the Youth, Adult, and
Dislocated programs were merged to one grant instead of it coming from 3 places.
Chair Price said she just wants to insure there is no decrease in services.
Nancy Coston said there was a little decrease in services at one point because of the
cut of the WIOA grant. She said she may ask to make that up in other programs.
Chair Price asked if this would be eligible for ARPA.
Nancy Coston said yes, and DSS is considering this request for subsidized employment.
She said it has worked well, especially in the private sector, so it is a big opportunity if ARPA
funds can go to it.
Travis Myren resumed the PowerPoint presentation:
22
Slide #41
Human Services
—Social Services—page 388
Households Receiving Food&Nutrition Services
M—thly Average
5�e
rvaus rvrmsw rvaus rvasee rvmur rvmr-u rvman rvrmaw rrea�a�n
ORANGE COUNTY
41 NORnF£CAROL1Na
Slide #42
Human Services
—Social Services--page 388
FINS Applications Processed in 25 Days
95%State Gaal
ORANGE COUNTY
Travis Myren noted that FNS stands for Food Nutrition Services. He resumed the
PowerPoint presentation:
Slide #43
Human Services
—Social Services—page 388
Medicaid Recipients
Monthly Average
i4ow igns e�,wo
ORANGE COUNrY
e5�
rrm>a� nmara nm�a rrmo-n nmw nary n��o nmo»rrq��
3
23
Slide #44
Human Services
—Social Services—page 388
Med Ica A Applications Processed W-,thin-rime Standards
90%Stara Gael
�a:r1
ORANGE COUNTY
G6 NORTI[C.ARCIL[NA
Slide #45
Human Services
—Social Services—page 388
Children and Family Servlces
HoasehaldsAssessed For Abuse Children-,.USS legal Custody
and Neglect
ORANGE COUNTY
=5 TkM'rF3 CA[m[]NA
Slide #46
Human Services
—Social Services—page 388
Economlc Services
Work P-tidp—t,
Gained EmpWnatnt.
ORANGE COUNTY
or Narzrt£CMOL]NA.
24
Slide #47
Human Services
—Social Services—page 388
Work First Applicati—Processed in 45 DW9 of Receipt
95%Goa1
ORANGE COUMY
Slide #48
Human Services
—Social Services—page 388
Subsidy
Average Number of Children Served per Month M Child Care
li.MMy
�.a.
ORANGE COUNTY
Travis Myren said DSS expects the request for subsidies to go back up as people
reenter the work force in the next fiscal year, after being down this current year. He resumed
the PowerPoint presentation:
Slide #49
Human Services
—Social Services—page 388
%of Subsidy Appli[atians Processed in 30 Calendar Uays
95%State C-1
ORANGE COUNTY
[s nvrcr c cnxnunn
25
Slide #50
Human Services
—Community Centers—page 328
• No Change from FY2020.21
-Q_Rwd Cw.n 0 Cater T.1 $89377
-CeGarf9ava Coirnuntty Cater To s
7 591,SIT
-Erma avec�.n�rm camr in ffi,3s1
ORANGE COUNTY
i[ r]RT][C.ARCIL[N.1
Chair Price asked if programming is going on at the Community Centers.
Travis Myren said yes, at varying levels.
Bonnie Hammersley said the community centers are working on programming and
reopening plans.
Chair Price asked if these funds will cover personnel costs.
Bonnie Hammersley said yes, as well as other costs.
Chair Price said these buildings are County owned, and asked if the County does
maintenance.
Travis Myren said yes, the County maintains the facilities.
Bonnie Hammersley said the County also pays for the utilities at the facilities.
Chair Price clarified that the money in the budget covers staff and direct programming
costs, however they choose to spend it.
Travis Myren said yes. He resumed the PowerPoint presentation:
Slide #51
Community Services
• Animal services—page 63
• Total expend ltu re budget-$2,278,561
-$2,465 reductions net C.rrtyc.et.compardto Baea Bdget
• Recommended budget Changes
$4761ncraasafar UlldWes4a fees
-$7,S00mduc5vnsnet County a..h duet.fewerep%*.uterdaye
-$3,000na[inc i.Curdy cuts
•Lowae ed.pw Naa($18,780j
»Cecreesein madcd suppfee,micnxhppng,and vaccinations[$1B,750�
-S7,OOBincre�e s net C.urRy M.fW a Veterinary H..&Coe Ird81.
--'-
ORANGECOUNTY
i 1 M1tRT][CRRCI1.INi
Travis Myren said this department was subject to the 5% reduction in operations. He
said Dr. Strong, the new Director, will begin in June, and has a background in veterinary care
and veterinary health education. He said the Veterinary Health Care program will be well-led.
He resumed the PowerPoint presentation:
26
Slide #52
Community Services
• Animal Services—page 63
Recommended Budget Changes
-V,M ascr►ass.nsl County costa as nwnus ftm me Town of Carrl oro fo
Animal Control Serdcee wmaead
-$al0 rsduchon m+ t Co%Wy coals du•fo a Ingo from rsmots wok-mkags,
equpmemrepai,end unifcrma
ORANGE COUNTY
raoarr r ux LIINA
Slide #53
Community Services
• Animal Services—page 63
Subsidized Spay a nd Neuters
>mwiwa uxw�.
ORANGE COUNTY
s laorcren�r
Slide #54
Community Services
• Animal Services—page 63
AWr lSheker Admissions
�n.
�ssc
ORANGE COUNTY
54 N f CU IKA
27
Slide #55
Community Services
• Animal Services-page 63
Live Release Rates
w��se�—ace '.• y�
ORANGE00VM
55 NOan!£CAROfJNA
Slide #56
Community Services
• Animal Services—page 63
Animal Contvl Services Respac
4�
rvnea�s rvnese•rvn.us rvnes.e rvma•.rvner-��rvneae•rvmeuo �
ORANGE COUNTY
se Narzn c umoi•nA
Slide #57
Community Services
• Animal Services—page 63
Cruelly&Reject Imesligatiacr.
ORANGE COUNTY
i] NORT][CA�f 1NA
28
Slide #58
Community Services
• Cooperative Extension —page 113
Total expenditure budget.W6,414
-$72,191 incnaasein Net County Caatscornperedto base Budget
• Recommended Budget Changes
—hansfKRgriculhwEsanan~cOwMopmantpaslEanhomlh*Ewnamc
Dswlopmsnt aspere++snt to Coops+allw ENs.n.an
a $74,504offaetbyArticle 46 Selee Tax Revenue
a $24.934 offast by Norm Cavallne Slats
—E2,313 raduotion n oparatng a.parse.to meet 5%operationereducfi-
ORANGE COUNTY
i& 14OFM I CAROLINA
Travis Myren said this department was subject to the 5% operations reduction. He
resumed the PowerPoint presentation:
Slide #59
Community Services
• Department of Environment, Agriculture, Parks and
Recreation —page 139
• Total expenditure budget.$3,937,319
-W0.084raducbann net County coatscomparedto Base Budget
• Recommended BudgetChanges
—53,179 reduction in various office opafatng accage
—5113,707redw6min temporary peraomel and operadg cosmduam closureof
Blackwood Farm Park ding cond—fion
—$46.371 increaser net County—!leduato pmjecteddecrsaeon mcreation fee
and rsnW rswnua
—$431 increase for mobile phone expense.,partially offsetbysavingsr Scud
NYtlsr Canssrvaoan tel►phonssxpsruss
ORANGE COUNTY
3_ MY7 Irl I CAR LIN,
Travis Myren noted this Department reduced its operating budget by more than the
required 5%. He resumed the PowerPoint presentation:
29
Slide #60
Community Services
• Department of Environment, Agriculture, Parks and
Recreation —page 139
Healthy Lifestyle E nrollments
,gym
yam —csm
eam —
,�,a.r iam rmer
,am -
anw em�mrau
Ism
k OGO
mo-vv� aeW�n
eo WRTE CRrmi.i
Travis Myren said the recreation staff adapted quickly in creating virtual programming.
He resumed the PowerPoint presentation:
Slide #61
Community Services
• Department of Environment,Agriculture, Parks and
Recreation—page 139
Recreation Progam Cast Recovery
ORANGE COUNTY
61 WO ]I CAR LINA
Slide #62
Community Services
• Department of Environment,Agriculture, Parks and
Recreation—page 139
New Acres Protected through Property Acquisition or
Conservation Easement
v,eew.
ORANGE COUNTY
82 NO ]I CAR LINA
30
Commissioner Bedford said she saw a virtual preschool session, and asked if
enrollment will continue for next fiscal year.
David Stancil, Department of Environment, Agriculture, Parks and Recreation (DEAPR)
Director, said the numbers have not changed yet, and the program has been very successful.
He said he anticipates it being part of the offerings going forward.
Commissioner Bedford said it would have been a tremendous help for her when her
children were young.
David Stancil said this program was a direct result of community outreach and hearing
the needs of the community.
Commissioner Bedford said a lot of people went outside during the pandemic for
physical and mental health, and she thanked employees who maintained the parks during this
time.
Travis Myren resumed the PowerPoint presentation:
Slide #63
Community Services
• 5portsplex-page 414
Total Expenditure Budget $3,68Q809
-No Net Cwpy Coam
• Projected FY2020-21 Pandemic Impacts
-F NX21 C7 19imp —revenue81.1 mion pr*e d
-ARPRh+Mlnpwlll W rsquralsdlooffaslnwnuaaeorMM-S78D,DOD
• Recommended Budget Changes
-alpa,lez�e.e�lnr.enadwe��eerem.ee�dd.rp.tarcrtirdar:
•rvo n��eetcd.ry poem
ORANGE COUNTY
e, 1t�1 aecrLmn
Commissioner Dorosin asked if programs or services, which were budgeted for the
current fiscal year but did not come to fruition because of the pandemic, are identified in the
Recommend Budget Document.
Travis Myren said staff would provide that comparison.
Commissioner Dorosin said he has been giving budgeting a lot of thought, and the
actual versus the expected would be helpful to know, in order to adjust the budget accordingly.
Travis Myren said he can provide that information. He resumed the PowerPoint
presentation:
Slide #64
Community Services
• Economic Development—page 154
• Total expendlture budget-$614.832
-Trener dGArtcle096eree Tmrund-pege]3
• Recommended Budget Changes
-Transrsrdspertmsnaasland apsrabigsgps.uss{5414,16811aArtiw 48
3aIwTaK FwM uslng w axlslst+g rand 6slsnca
-AddS112,17Dro pay for edlna cros for suppoeaar—swho Ospere w
-TrensfwAgdculhod Ecano Dwoopmmtpaslnonn Caop"Im Emd n
ORANGE COUNTY
% NORT][GRCIL[NA
31
Commissioner McKee asked if the net amount of transferring the economic
development position could be identified.
Travis Myren said the net savings is $25,000, picked up from North Carolina State.
Commissioner McKee asked if the use of the Article 46 sales tax fund balance is
assumed to be one time.
Bonnie Hammersley said this happened last year, and she is recommending continuing
it going forward, similar to the Visitor's Bureau use of the occupancy tax. She said because of
physical challenges, and because primary focus of the department is economic development,
she is recommending the County support the operation with Article 46.
Commissioner McKee said he does not have an issue with that.
Commissioner Hamilton said the resolution regarding the 50-50 split of the Article 46
Sales Tax fund between education and economic development ends in April 2022, and after
that it can be used however the County wants. She said she will suggest that the Board takes a
look at determining how the money should be spent, to ensure it is being done efficiently and by
their priorities. She said using it for economic development makes sense given challenges of
this year, but she would like to look into using the money for other purposes in future years if
needed, such as to address aging public school facilities.
Commissioner Fowler asked if this amount is coming out of the reserve balance, or is it
what is left.
Paul Laughton said this amount is what remains after using $418,158 for personnel.
Commissioner McKee said in 2010 and 2011 there was a lot of discussion about uses of
Article 46 money. He said the use of half for economic development has brought in
infrastructure and good paying jobs. He said the Board must be careful about starting a
conversation about directing it away from economic development, given results and the
promises to the taxpayers and voters. He said the guaranteed way to strangle progress made,
as well as that on the horizon, is to transfer the funds away. He said a lot of this money is
committed for debt service. He said the people in this department are doing an excellent job of
vetting and recruiting companies, taking inquiries and following up. He encouraged the Board
to be careful when talking about redirecting.
Chair Price said there will not be any redirection for this year, but the Board can have a
conversation.
Commissioner McKee said he had a long conversation with constituents that are very
concerned that the BOCC may be moving away from commercial development.
Commissioner Bedford asked for a chart on how these investments are paying off in
increasing commercial economic development revenues.
Travis Myren said he will work with Economic Development staff on that.
Chair Price said she wonders if there is enough in economic development. She said
she would like to see a comparison before and after the economic development department
was created. She said she would also like to see results of loan and grant programs, and how
small businesses have been able to be created and sustained.
Travis Myren said staff would pull together the outcome information.
Commissioner McKee said the Recommended Budget Document shows 1,095 new
jobs, and other factual information. He agreed it would be interesting to get that info on the
return on investment.
Bonnie Hammersley said staff can provide that information. She said the Economic
Development staff tracks everything they do, and every interaction they have had with any
potential prospect, which has increased significantly over the past seven years since she has
been with the County. She said Orange County is recognized as a place where there is interest
from prospects. She said that information does not show as much as return on investment, but
it puts Orange County on the map as a place where they may be interest from prospects.
32
Chair Price said tourism is also a part of that, with conferences.
Commissioner Bedford said she would like to see this information sooner rather than
later, to help make decisions about the budget.
Commissioner McKee asked for wages of the companies that are coming to the County.
Chair Price shared that Laurie Paolicelli, Visitor's Bureau Executive Director, has been
lauded for efforts in tourism and marketing statewide and nationally
Travis Myren resumed the PowerPoint presentation:
Slide #65
Community Services
Economic Development—page 154
lidsstriel ead cwnmerdel lneuiries ResPensestp stale site Seledien
Prepesa1,
RIM
OR
Slide #66
Community Services
Economic Development—page 154
•GranVutWVty History
Smell Business Grans Aid-k—Eizterpraes G.,ft
„r
ec CRAer�i cE�C�OUNT(
Travis Myren said there is nearly $1 million allocated to support small business and
agricultural enterprises in the County. He resumed the PowerPoint presentation:
Slide #67
Emergency Small Business Assistance
• Three Rounds of Assistance
cmm�en M,� iwd crercana.aa r2ca.o5o raw c,msnarY s3zaoo
Pypioeons Renrca ?35 pPolyliars Rewiwtl +18 hLpIwIQ6Rewired i5
wre Axeraed �_ Gm�Axerxd 5] Gums Awerxd u
xw v men Sox 4wnetl eyxnman sBti %mmedbrnomen 47.n
reEeY Poreanm 115% '^ YP-'�^a1 5 x r�^m 91M
cdw Ww
^xeegsmm�m � Wvnietl brrN.varend iss MuiW�rarend t.51s
mh
e, OriRAaar II ON rY
33
Slide #68
Community Services
• Article 46 Sales Tax—page 72
•Total protected Collections-$4,040,575
12 iiwresse ftmF M2 21 eudgsr
• 50%or$2,020,288 Allocated to Schools and DIstrltuted by Average
Daily Membership(ADM)
-Chapel H*Cel U—City Schools-$1.211,971
a Seudeeraccesetntechnology
-O.rye Cwrrty School•-$808.317
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Slide #69
Community Services
• Article 46 Sales Tax—page 73
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I TOTAL IP,eAJ,996
Chair Price asked if the $15,000 would go to the City of Mebane for Planning.
Travis Myren said no, it would be used for any follow up engineering studies for the
Buckhorn Area, or additional work the Board wanted done as a result of community
engagement.
Chair Price asked if the determination for additional work would be made within 3-6
months.
Travis Myren said there will be follow up discussion to the study at the June 1st
Business Meeting. He resumed the PowerPoint presentation:
Slide #70
Community Services
• Visitors Bureau Fund—page 154
•Total Expenditure Eudget-61,308,7313
-Occup—yTev ol/sete expenses
• Projected FY2020-21 COVI❑-113 impacts
-Re•enusdecresesS713,068 pojec�d
-ARPAh+dIn96enww�SB00,000w;T5e,000w111 Wncom rd dw W-N h+d
to bnekewn poNlloe
• Recommended Budget Changes
-$243,205dec=lgnn,edo�nexpensn;ar6Mby$lZD,D001olndTouem
RecoveryPlen Md ti9e-ARPA Funded
ORANGE COUNTY
34
Slide #71
Community Services
• Chapel Hill Orange County Visitors Bureau—page 154
Oaul Tax Revenue History
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ORANGE COUNTY
]1 NORiIf CAROCINA
Commissioner Greene asked if there is progress on the new building.
Laurie Paolicelli, Visitor Bureau Director, said construction will begin on June 7, 2021 so
everything should be done in the fall.
Travis Myren resumed the PowerPoint presentation:
Slide #72
Community Services
• Orange County Transportation Services—page 345
•Total�l M budget.$3,321,232
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• Recommended Budget Cl
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ORANGE COUNTY
i2 l4leT]1 f"ARI11.[Ni
Slide #73
Community Services
• Orange County Transportation Services—page 345
011 Division Fare and Non-Fare Revenue
f1An.On
f120G.045
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ORANGE COUNTY
]] NORT]1 C.—INA
Commissioner Greene asked if there has ever been a discussion about going fare-free.
Theo Letman, Orange County Transportation Services Director, said a fare study was
done with a consultant firm, which came back with the recommendation not to go fare free
35
because of the amount of ridership and expenditures associated with it. He said some options
going forward include a fare card reader system to make the process easier. He said going
fare free would result in a substantial increase in the general fund monies.
Commissioner Greene said she would like to know more about that because the bar
chart shows that fares only covers 1%, and she wonders how much is the 1%.
Travis Myren said he will look at that. He said the fare study was done within the past
couple of years, so is not very old.
Theo Letman said the study is a year old, and noted that Covid has impacted revenues.
Commissioner Hamilton said the demand will change with no fare versus fare, so it
would cost more under a no fare system because of increased ridership.
Commissioner Greene said that is true, but if the long-term goal is to get more people
out of cars, it should be looked at further.
Chair Price asked if the routes and services represented in the fare total could be
identified.
Theo Letman said it is from the fixed routes, as well as the on demand program. He
said it is not as significant due to loss of state funding for the ROAP program.
Chair Price asked what the fares are generally.
Theo Letman said there is a $3 copay, $12.75 for on demand service, and $2 for regular
bus service.
Chair Price said if the County wants to expand bus service, she believes people may be
willing to pay if the busses were reliable and frequent. She said restricted service does not
entice people to use the bus service and pay that money. She said she would like to look at the
possibility of a smaller fare, or if people use the service for work, that businesses could pay for
bus passes for employees to use. She said she would like to explore ways to get people to
want to use the bus. She asked if there has been any feedback on the mobility on demand
program.
Theo Letman said so far, so good. He said staff has played with the fares, and ridership
picked up greatly when it became fare free, but it is not really sustainable right now to open the
program full throttle. He said people are expressing interest in being able to get a ride from
their homes after hours and on weekends.
Travis Myren resumed the PowerPoint presentation:
Slide #74
Community Services
Orange County Transportation Services—page 345
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n ❑RANGE COUNTY
Travis Myren noted that ridership dropped off during the pandemic. He resumed the
PowerPoint presentation:
36
Slide #75
Community Services
• Planning and Inspections—page 363
• Total expendlture budget.$3,205,537
-IN9,492decreasein net cotnty ccslacamparedm ease Budget
Recommended Budget Changes
-31,2el nsl lncrsaas for r"ulrsd coolAcawns and llcs sfar staff
-JWO,334netincn—ein Impacarnsrevsa5e
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-IW.,331 decrease in Enoeion Control re—s-large projacte pay cote but actruity
occurs over more then one fiscal year
ORANGE COUNTY
75 N FM I CAROLIN.
Travis Myren indicated this department was subject to the operations reduction of 5%.
He resumed the PowerPoint presentation:
Slide #76
Community Services
■ Planning and Inspections page 363
inapectiom Revenue
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ORANGE COUNTY
76 WORT]I CAROLINA
Chair Price asked why inspections and general planning operations are increasing,
while erosion control is decreasing.
Paul Laughton, Deputy Financial Services Director, said the increase for inspections is
due to the increase in credit card usage. He said staff is using ARPA funds to cover increase in
inspections. He said the increase for Planning is due to additional required certifications and
licenses for staff.
Travis Myren resumed the PowerPoint presentation:
37
Slide #77
Community Services
• Planning and Inspections —page 363
Erasion Cantro4 Revenue
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]T fraNT]I CAR LINA
Slide #78
Community Services
• Planning and Inspections—page 363
Number of Building Perfnilslssued
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ORANGE COUNTY
NOR-f]r CA-NA
Slide #79
Community Services
• Planning and Inspections—page 363
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ORANGE COUNTY
79 NO ]I CA LINA
38
Slide #80
Community Services
• Planning and Inspections-page 363
Field Inspec6ans Per Day
ORANGE COUNTY
so N P]Fl I CARCILINA
Slide #81
Community Services
• Solid Waste-page 404
• Total Expenditure Budget-$11,163,576
—!;.WVYssEs Fu.d Appmpn.t dFund Belence-$7B,179
• Recommended Budget Changes
Fvd Ealma naucllc In aacn DnlSlce
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—$594,452 netredection in expanses by in[er-alizing Lkhan Recycling—Arsd
w Crea"$FTE;w.yeuMInge*VmaA
ORANGE COUNTY
81 T P]FI I CAR LINA
Slide #82
Community Services
• Said waste-page 404
Malntaln Current5alld Waste Program Fee 0$142 and$94.72 for
Mebane Residents
5.1 id Waste Rerenae 5-
ORANGE COUNTY
82 N P]Fl ICA LINA
Commissioner Bedford asked if the "R&R fund" could be explained.
Travis Myren said it stands for Replacement and Renewal.
Gary Donaldson, Chief Financial Officer, said it accounts for the capital funds.
39
Commissioner Bedford asked if more trucks would need to be purchased with the
increase in FTEs.
Robert Williams, Solid Waste Director, said there was a rebalancing within the
department, and the vehicles were already available.
Gary Donaldson clarified that R&R stands for Renewal and Replacement.
Commissioner Bedford asked if this fund pays for just vehicles, or all kinds of capital.
Gary Donaldson said it accounts for more than just vehicles.
Travis Myren concluded the PowerPoint presentation:
Slide #83
FY2019-20 Recommended Budget
Questions?
ORAA�RISOON rr
Chair Price asked the Commissioners to weigh in on the process of Outside Agency
Funding. She said in the past, there has been an agreement among Commissioners to leave
the funding as the Manager recommended. She asked if the Commissioners had opinions on
continuing that tradition.
Commissioner McKee said he would be comfortable leaving it as is. He said there used
to be a back and forth between Commissioners, and the Manager's process is a more
professional way to go about it.
Chair Price reminded everyone that the Manager has teams of people, in addition to
herself, that review the Outside Agency applications
Bonnie Hammersley said the advisory boards and some directors review applications.
She said department directors, who administer contracts, guide the process.
Commissioner Hamilton said she does not want to go back to the process described by
Chair Price and Commissioner McKee, but is thinking of changes in the sense of needing a
longer view of what revenues are coming in, and what is being spent. She said there are big
items that need to be funded, and if funding decisions are made that cannot be sustained,
those big items cannot be addressed, and it ties hands and causes less flexibility. She said she
does not want to micromanage, but rather set major guidelines about where to prioritize
spending, and leave the details to the experts. She said she definitely wants to have a longer
view, so priorities are being funded in environments of uncertainty and with limited funds.
Bonnie Hammersley said there is a 10-year long-range financial plan for expectations,
implemented with the assistance of a third party consultant. She said County staff uses the
plan extensively, and with any recommendations she makes in the budget, she tries to mirror
the priorities of the seven Commissioners. She said the amendments process is available for
the Commissioners to make changes from what is in the recommended budget. She said the
County has a strong fiscal management team, and three rating agencies and a local
government commission on fiscal management have recognized the County and how well the
County accounts for every penny that is spent. She welcomed the Commissioners to sit down
with staff to go over that, because if the Board is not hearing what it needs from staff, she
wants to make sure it does. She said the pandemic was an unprecedented event, and has put
40
everyone a little behind the eight ball in regards to projections because there are many
uncertainties. She said there are over $40 million in requests for ARPA funds, with only $28
million available to the County. She said this demonstrates the needs of the County. She said
she never intends to bring forward a recommendation that is only looking at a year-to-year
basis. She said she wants to assure Commissioners that staff budgets with a multiyear
perspective, and it is important for the residents of Orange County to know that.
Gary Donaldson added that the County just went through analysis by all three rating
agencies, which affirmed the County's AAA rating. He said one of the things the agencies
pointed to is the County's long term forecasting, both on the operations and debt models. He
said he will share the write ups that the agencies did.
Commissioner Hamilton said she is not questioning County staff, but wants to have the
information so she is not making amendments that are not helpful.
Travis Myren said it has been a while since there was a good comprehensive
presentation on this, and he would work with Gary Donaldson to prepare one.
Commissioner Bedford said this budget has an element of uncertainty that is not usually
there. She said she would like to have regular updates on how the budget is going with
revenues and expenses.
Bonnie Hammersley said that is a common report provided on a quarterly basis, which
will continue.
Commissioner Bedford asked if all of the outside agencies have contracts with County
departments.
Bonnie Hammersley said all outside agencies have contracts, with performance
measures that have to be reported on a quarterly basis, in order to receive funding. She said
there was a reduction in expenditures towards outside agencies because of the pandemic, and
because some agencies were not doing the work and could not report. She said a change this
year is that Department Directors, who work with the agencies, will administer the contracts;
whereas, in the past, that was done by the Finance Department. She said the total number of
outside agencies went from 62 to 55 because of the expertise of the Department Directors, who
are able to advise whether or not the function of the outside agency is needed. She said
outside agencies are an extremely important part of the operations of the County, and
supplement the services the County offers. She said there has been a shift back to funding
what the County wants the agencies to do on behalf of the county. She said this whole process
has evolved over time, and safety net services are the priority at this time, due to the pandemic.
Commissioner Bedford said the process provides a lot of financial accountability.
Commissioner Bedford asked if the membership dues are part of Clerk's office budget.
Bonnie Hammersley said yes.
Commissioner Bedford said she is satisfied with the process. She asked if there is an
idea of when the County may be able to restore a 2% salary raise.
Bonnie Hammersley said she has to manage expectations, and cannot announce this
information publicly until a recommended budget comes to the Commissioners. She said the
budget can change up until the very last moment. She said there was a perfect storm for this
year's budget, because last year the decision was made to put in $7 million in one-time funds,
rather than raise the tax rate a little over a penny and a half. She said when one-time funds
are used, those funds will be needed again the next year. She said her plan to repay the 2016
bond was a phased tax increase over time, and there was not a big increase all at once. She
said a bigger increase will have to happen this year because a smaller one was put off last
year.
Commissioner Fowler asked if there is a reason why some outside agencies that applied
in the past, but not this year, are still listed with $0 recommended.
41
Bonnie Hammersley said they stayed in the list if they received money in the past year
to show comparison from the previous year, even if they did not request for the next year.
Commissioner Fowler asked if there is a process to meet new needs within
Departments, if they arise.
Bonnie Hammersley said Department Directors work closely with the community, so in
most cases Department Directors will inform an agency of the funding opportunity.
Commissioner Fowler referred to CIP years 6-10, and asked if the schools needs are
included. She said the schools are projecting much higher numbers than those that are within
the CIP.
Bonnie Hammersley said the CIP includes whatever numbers the schools provide to the
County.
Commissioner Fowler asked where the Chapel Hill Library is listed in the Recommended
Budget Document.
Paul Laughton said it is in the non-departmental section, on page 337 of the document.
Commissioner Fowler asked if Commissioners budget is included in the Clerk's budget.
Paul Laughton said yes, and the Commissioners are a separate line in personnel
services.
Commissioner Dorosin said the process for outside agencies is better, and having
systematized and objective standards is better and fairer. He said Chapel Hill is proposing a 3-
cent tax increase, and asked if Hillsborough and Carrboro are proposing anything similar. He
said he is concerned about the amount of tax increase being proposed, even with the very tight
budget. He said he is worried about putting a tax increase on residents. He said given the
federal money coming in, could short-term cuts be made now to reduce the needed tax
increase, knowing budget amendments could be made in coming months.
Bonnie Hammersley said the primary source of revenue (73.7%) is property tax. She
said 77% of that is residential, and 12% is sales tax. She said there is no way to get more
property tax revenue without raising taxes. She said sales tax revenue accounts for $24 million
of a $279 million budget, which is the challenge. She said staff knows there is no raise again
this year, but her priorities are to protect employee positions and also serve the residents. She
said when the economy goes south, people come to local government for assistance. She said
the budget team initially said the increase would have to be 4.15 cents, but was able to lower it
by putting in more one-time money. She said she hopes the recovery of the economy will be
good and that maybe a tax increase will not be needed next year. She said she understands
what Commissioner Dorosin is saying, and staff will pull together and discuss his concerns.
She explained that a penny tax increase is $2 million, which is a lot of money to try to cut out,
especially when the money is spread out across departments.
Commissioner Dorosin said he understands the money would have to come from a lot of
different parts to come up with the $2 million. He said he would like to explore using ARPA
funds more effectively to avoid a tax increase.
Bonnie Hammersley said ARPA funding has permissible uses, and it can only be used
accordingly, or the County will have to repay the money to the federal government. She said
there are many things on the Departments' lists of needs that are not permissible uses for
ARPA funding. She said she understands the Commissioners position and the challenge the
Board faces.
Commissioner Bedford said some of the request for ARPA funding must be new. She
asked if there could be $2 million of normal expenses to substitute in ARPA funds instead of a 1
cent tax increase.
Bonnie Hammersley said staff has already gone through and scrubbed the budget with
everything that is permissible, and the recommended budget accounts for that work. She said
42
the ARPA money can also be used for revenue replacement, but that amount will not be known
under the year-end.
Gary Donaldson said the budget uses some ARPA funds to get it to break even,
including for the Sportsplex and Visitor's Bureau. He said the ARPA funds cannot be used to
substitute a tax rate for general fund.
Bonnie Hammersley said the federal government has given so much time to pay it,
because it takes time to determine lost revenues.
Gary Donaldson said there is a formula to determine if revenues are lost revenues.
Commissioner McKee clarified that the County is receiving $14 million in ARPA funds for
this year.
Gary Donaldson said that is correct, $14.1 million this year and $14.1 million 12 months
from now.
Commissioner McKee said it will be a tight fit, and it is very specific as to what these
funds can be spent on. He said he applauds Commissioner Dorosin for his concerns about tax
increase, but does not see a way to get around it this time.
Chair Price asked if any grants will come in throughout the year, and how they are
accounted for.
Bonnie Hammersley said many grants are not put in the budget, and will come up in
budget amendments monthly. She said if a grant is put in the budget, but is not actually
received, it leaves a hole in the budget.
Commissioner Bedford said as grants come in, it allows for less fund balance to be
spent. She said $1 million was recently moved out of reserves to maintain the 16% target. She
asked if receiving ARPA funds will increase the amount of money that has to be put in the fund
balance.
Gary Donaldson said the $14 million will be posted to a Covid relief fund that is set up,
and will not be within the general fund.
Bonnie Hammersley reminded everyone the next Business Meeting is June 1, and the
Budget Public Hearing is June 3. She asked for amendments to be sent by the morning of
June 2, so they can be posted 24 hours before public hearing as a courtesy to residents. She
said staff will follow the same procedure for the hearing as past years: she will present; each
Commissioner will represent and explain their own amendment(s); and then the public will be
allowed to speak. She said the Deputy Manager sent an email today about the ARPA funds,
which will be discussed at the budget work session.
A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to
adjourn the meeting at 10:02 p.m.
Roll call ensued
VOTE: UNANMIOUS
Renee Price, Chair
Tara May
Deputy Clerk to the Board
Submitted for approval by Laura Jensen, Clerk to the Board.