HomeMy WebLinkAboutAgenda - 11-20-2003-1ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 20, 2003
Action Agenda
Item No. 1
SUBJECT: Pre-K/Childcare Facility Considerations
DEPARTMENT: County Commissioners PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
6/12/03 BOCC Chair Memo w/Table of
Estimated Square Footage/Cost
5/16/03 OCPYC Document on Space
Requirements for High Quality
Child Care Centers
Tables - OCS/CHCCS Pre-K
Classroom Analysis
INFORMATION CONTACT:
Margaret Brown, Chair
Donna Dean, 245-2151
Rod Visser, 245-2308
Durham 688-7331
Mebane 336-227-2031
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
PURPOSE: To receive information from the Orange County Partnership for Young Children
(OCPYC) regarding characteristics of quality childcare centers and discuss options regarding
facilities for pre-kindergarten and childcare services.
BACKGROUND: On a number of occasions in recent years, the Board of Commissioners has
discussed how space in the two school systems is being used for pre-K and childcare services.
This November 20 work session will provide the BOCC with an opportunity to review the most
recent information from bath school systems on that subject and to discuss in more detail a
proposal from the Chair regarding the possible development of standalone pre-K/childcare
facilities.
Points that the Board may wish to explore may include, but are not necessarily limited to, the
following:
• What are the differences between pre-K and daycare?
• What are the requirements and implications of the "More at Four" program?
•:• What is involved in the continuum of early childcare and education?
4• What are the Schools Adequate Public Facilities Ordinance (SAPFO) implications of
these programs?
• Haw is space within the Orange County Schools and Chapel Hill-Carrboro City Schools
being used now for pre-K and childcare services?
Michelle Rivest, Executive Director of the Partnership for Young Children, will present
information for the Board's consideration and respond to Commissioner questions on this topic.
FINANCIAL IMPACT: As outlined in the attachments to this abstract.
RECOMMENDATION(S): The Manager recommends that the Board discuss the information
regarding pre-kindergarten and childcare facilities, and provide appropriate direction to staff.
,:~
MARGARE/W. BROWN. CHAIR ORANGE COUNTY BOARD OF COMMISSIONERS
ALICE M. CORDON VICE CNAIR POST OFFICE BOX 8181
MOSES CAREY JR
STEPHEN H. HALKIOTl9 200 SOUTH CAMERON STREET
BARRY JACO85
HILLSBOROUGH, NORTH CAROLINA 27278
Memorandum
TO: County Commissioners
From: Margaret Brown, Chair
RE: Pre-K Facility
Date: .Tune 12, 2003
I have attached a cost estimate for aPre-K facility for your consideration. The proposal
would potentially locate two facilities for approximately 100 children each, in northern
Orange with the second in the southern portion of the County. Costs per facility are
estimated to range from approximately $8.36,000 to approximately $928,000, which
equates to approximately $8,.360 to $9,280 per child
Further discussion is necessary at a future work session with Michele Rivest and other
representatives knowledgeable about early childhood learning.
WWW.GO.ORANGE.NC.US
3
PROTECTING AND PRESERVING - PEOPLES RESOURCES QUAL/TV OF L/FE
ORANGE COUNTY, NORTH CAROL/NA -YOU COUNT!
(919) 245-2 f30 • FAX (9l9) 644-0246
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A high quality center that meets the voluntary enhanced s~andards of the 1~ivision of Child
Development must meet the folflawing criteria for classroom and playground space;
Oga2naaan 1:30 square feet per child inside and 100 square feet per child outside,
d~lataona ~> 35 square feet per child inside and 100 square feet per child for 50 % of the
currently enrolled children,
According to the Pb-visao® aef C;hu-aP Peeve-®Pumaemmt, this square footage should be based on the
number of children that are present at the center at any one time, regardless of whether they are
in the classroom or on the playground Even if the center has a schedule that staggers the times
that different classrooms use the playground, the square footage requirements far need to be met
for ALL of the children present, inside or outside.
Classroom size must be built for l II children maximum for children ages three to five yeazs.
In addition, the s4as¢e -raau-dlu~m c®d~ require a certain number of bathrooms and sinks depending
on the number of children and adults present. Ibis cannot be counted in the square footage
requirements of the NC P~ivision of Child Development. The building codes require one
bathroom per 15 children, and one sink per 25 children. T7ae bathrooms must be handicap
accessible, which adds on an additional 5 by 5 foot turn around space (25 square feat) to the
square footage of the bathroom, Adult bathroom requirements are more complicated, but a basic
rule is that if the center is less than 2500 square feet, one unisex and handicap accessible
bathroom is required
Finally, the saneiBafln®n d'uvusfia~n ®f t-¢¢ cnaaveflq Hasa-tPa aHega~a~aeaaff has regulations regarduag
l~tchen sgace and appliances.
Also, space for offices, parent conferences, a staff lounge, resource rooms, and a common area
(inside playground) should be included in a space and cost estimate.
Saffi -e Baeildan Pte ufirenaeaets f®r a CenEer for 100 clnaldren
Indoor lays ace 3,000 s uaze feet
Outdoor lays ace 10,000 squaze feet
Classrooms 6 classrooms
Bathrooms 7 bathroom stalls
Sinks 4 sinks
Bathroom oars footage Each bathroom add 25 s care feet
Adult bathrooms At least one for 2500 s uaze feet
Common indoor layground/
Kitchens ace and a fiances
Staff offices and lounge
Meetings ace
Prym Jones -Sanitation Requirements Pre-K.doc Page 2
Sanitation Requirements for a Proposed Pre-K Child Care Center
Facility will be licensed for 100 children and will prepare meals on-site using multi-use
eating and drinking utensils.
These requirements are based on 15A North Carolina Administrative Code 18A .2800,
"Rules Governing the Sanitation of Child Care Centers".
Floors
The finish material for floors of all food preparation, food storage, utensil-washing areas,
toilet rooms, and laundry rooms shall be nonabsorbent, easily cleanable material such as
sealed concrete, terrazzo, quarry file, commercial grade linoleum or vinyl composition tile.
Cazpe[ing used as a floor covering in sleep and play areas shall be of closely woven
construction and easily cleanable. Floors in all rooms shall be free df identified lead
poisoning hazards,
Walls and Ceilines
The walls and ceilings, including doors and windows, of all rooms shall have a finish
material which is nonabsorbent and easily cleanable. An example of an approved finish
material would be a washable water-based latex enamel paint. In food prepazation azeas,
fiberglass reinforced polyester panels (FRP) installed as a wall finish is a good choice. Walls
and ceilings of all rooms and areas shall be free of identified lead poisoning hazazds,
Lislrtin~ and Thermal Environmental
All rooms shall be lighted by natural or aztificial means. Lighting shall be capable of
illumination to at least 50 foot-candles at work surfaces such as food prepazation or diaper
changing areas. At least 10 foot-candles of illumination, at 30-inches above the floor, shall be
provided in all other areas, including storage rooms. Completely shielded or shatterproof
bulbs shall be used in food prepazation, food storage, and serving areas and in al] rooms used
by children, All rooms used by children shall be heated, cooled, and ventilated to maintain a
temperature between 65° and 85°F. Ventilation may be in the form bf operable windows
which are screened or by mechanical ventilation to the outside air,
Communicable Diseases and Conditions
Each child care center shall include a designated area for a child who becomes ill. When in
use, such area shall be equipped with a bed, cot or mat and a vomitus receptacle. If the area is
not a separate room, it shall be separated from space used by other children by a partition,
'am Jones -Sanitation Requirements Pre-K.doc Page 3
screen or other means approved by the Environmental Health Specialist, This designated area
shall be proximate to a toilet and lavatory..
Solid Wastes
Solid wastes including food waste and other putrescible material, shall be kept in durable,
rust-resistant, nonabsorbent, water-tight, easily cleanable containers such as standards
garbage cans which shall be covered with tight-fitting lids when filled or not in continuous
use. Facilities shall be provided for the washing and storage of all garbage containers and
mops and for disposal of mop water, Facilities shall include a combination faucet; hot and
cold water supply lines, threaded nozzle, and curbed impervious pad sloped to drain into an
approved sanitary sewage system, The recommended minimum size of the basin is 3 ft, x 3 ft.
with a 4-inch curb, Where containerized systems [dumpsters] are used for garbage storage,
facilities shall be provided for the cleaning of such containers. A contract far off-site
cleaning shall constitute compliance with this requirement,
Wastewater
All wastewater shall be disposed of in a public [municipal] wastewater system or by an
approved properly operating on-site sewage system.
Toilets
All toilet fixtures shall be easily cleanable and in good repair. Fixtures shall be child-sized,
properly adapted adult toilets or potty chairs for young toddlers. If' potty chairs are used, they
shall be located in a toilet room equipped with a spray rinse toilet or utility sink,
Lavatories
All lavatories shall be equipped with hot and cold conning water through mixing faucets
except that automatic mixing faucets or pre-mixing devices may be provided. Soap and
disposable towels shall be provided at each handwash lavatory. Lavatories shall be mounted
at an appropriate height to accommodate the children or otherwise made accessible,
Diaper Chanting Facilities
Infants and toddlers shall be diapered at areas designated exclusively for diapering, Diaper
changing surfaces must be smooth, nonabsorbent, and easily cleanable, Each diaper changing
station shall include a handwash lavatory for caregivers.
Storage
Individual cubicles, lockers, or coat hooks shall be provided for storage of coats, hats or
'sm Jones -Sanitation Requirements Pre-K.doc Page 4
similar items, Coat hooks not in individual cubicles shall be spaced at least 12 inches apart
horizontally. Medications shall be stored in a sepazate locked cabinet or other container,
Rooms or' spaces shall be provided for the storage of equipment, furniture, toys, clothes, cots,
mats and other supplies. Shelving units or' other approved storage shall be provided for
orderly storage of all supplies and equipment. Al] corrosive agents, insecticides, herbicides,
bleaches, detergents, and any other toxic materials shall be stored in a locked room or
cabinet.
Furniture and Tovs
Toys, furniture, cribs, or other items accessible to children shall be free of peeling, flaking, or
chalking paint. Furniture and toys provided by the child care center shall be of easily
cleanable construction and be kept clean.
Water Supply
Running water under pressure shall be provided in sufficient quantities to meet the needs of
cooking, cleaning, drinking, toilets and outside uses while maintaining a minimum water
pressure as prescribed by the North Carolina Plumbing Code, No crass-connections with an
unapproved water source shall exist. Water heating equipment sufficient tp meet the
maximum expected requirements of the center shall be provided. Capacity and recovery rates
of the water heating equipment shall be based on the hot water demand of sinks, dishwashing
machines, laundry equipment, mop basin, and food service and cleaning needs. Hot water
supplied to those areas accessible to children, including lavatories serving diaper changing
stations, shall be no less than 90°F and shall not exceed 110°F, Hot water at a minimum
temperature of 130°F shall be supplied at the point-of-use when hat water is not used for
sanitizing. When hot water is used for sanitizing, a minimum temperature of 140°F shall be
provided at point-of-use,
Food Service Equipment
For manual utensil washing, a 3-compaztment utensil sink which complies with National
Sanitation Foundation (NSF) standards shall be provided, The 3-compartment sink shall have
drainboards which are at least 24-inches in length. A separate food preparation sink with
drainboazds shall be provided for the washing and processing of foods where plan review
shows that the volume and prepazation frequency requires such facilities, A commercial
exhaust hood is required when foods are fried on-site, The hood must conform to the North
Carolina Building Code. A separate lavatory for handwashing is required in food prepazation
and food service areas. Refrigeration equipment which complies with NSF standazds shall be
provided in such number and of such capacity to assure the maintenance of food products at
required temperatures. Hot food holding equipment shall be provided in such number to
assure the maintenance of cooked foods at proper temperatures, If a dishwashing machine is
used in addition to the 3-compartment sink, the machine shall conform to NSF standards and
be equipped with clean and soiled drainboards. Adequate food storage facilities such as free-
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