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Home My WebLink AboutAgenda - 12-03-2001-8iORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRAOT Meeting Date: December 3, 2001 Action Agan a Item No. - SUBJECT: Adoption of Unifcim Fee Schedule for Register of Deeds antl Creation of Automation Enhancement and Preservation Funtl Per House Bill 10]3 DEPARTMENT: Register of Deeds antl BUtlget PUBLIC HEARING (Y/N) No' ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Wifoim Fee Schedule for Joyce Peareon, 245.26]6 Reglater of Deeds Donna Dean, 245-2151 Albchmenl2. Automation Enhancement and Preservation Fund Cepifel Pmjecl TELEPHONE NUMBERS: Ortllnence Hillsborough 732181 Chapel HIII B68d501 Durham 688•]331 Nsbane 336-22]-2031 PURPOSE: To atlopt a Uniform Fee Schedule (effective Jenuery 1, 2002) for Register of Deetls as mentlemtl by Nonh Carolina General Statute 161-00 (a) antl to create an Automation Enhancement and Preservation Funtl as mandated by Nodh Camlina General Statute 161- 11.3. BACKGROUND: North Carolina General Statutes 105 antl 161 auNOrize Registers of Deetl [o collect fees for trensactiona they conduct. With the recent atloption of the State budget, the General Assembly eppmved Session Lew 2001-390, House BIII 10]3. TM1IS BIII mandates increases In wme fees that General StaWte 181-10(al authorizes. The effective tlate of me new fees is January 1, 2002. Attachment 1 of this abatred outlines the fee changes authorized by House Bill 1073. Over the last taw years, the State has enceuraged mun0es to automate their deeds and vkal recortls systems inGUding new as well as old receNa. Many mumles have fountl [his [o be a ms0y initiative-periiculady the conversion of oltl paper remMS to eledmnic images. Another notable element of House Bill 1073 is that it creates a new staWtory requirement (G.S. 181- 11.3) that mandates counties to set aside ten percent of all GS-161 relatetl fees in a "non- reverting Automation Enhancement and Preservation Funff" Allowable expentlkures from [hls new Funtl inclutle computer antl imaging technclagy for the Register of Deetls office. The monies that accumulate in the Automation Enhancement antl Preservation Funtl would be n addkionel revenue source for the Countys long range Capital Investment Plen (CIP) to o0set some of [he mst associated with recoN wnversion antl malnfenance. Butlget Staff wlll work wdh the Register of Deetls over Ne next few months b estimate future years revenues for this fund. FINANCIAL IMPACT: Curtent year budgeted revenues $1,184,5]8. Tha General Assembly ditl not raVfy House therefore, the Curtent year Register of Deeds revenues were 2001 and not on those outlinetl in House BIII 1073. I[ Is Impcdant k note that about 5] percent of the kkl ExciseJRevenue Stamps that are sktutortly sal by G.S. 105. those revenues. a for the Register of Oeeda total Bill 10]3 until August 20, 2001; based an kea in place on July 1, butlgetetl revenues comes from House BIII 1073 does not affect The remaining 43 percent klls antler G.B. 161-10. Based. on. average monthly transactions, akff aelimetea that the fee incl9eses will generate approximately $124,000 in atltlitronal unbudgetetl revenue far the last elx months of the atrrent flacel year (from Jenuery 1 through June 30, 2002). IX this told, the Butlgef ~ce estimaks that approximately $25,000 woultl transfer to the new Automation Enhancement end Preservation Fund. (This sesames that the level of aCivity for the last six months of the year Is censtskM wlih the first six months.) The remaining $99,000 woultl remain in the County's General Funtl k oRSet expenditures in [he Register of Deetls office. This atldR'wnel revenue would bong the total budgeted Regiekr of Deetls General Funtl revenue k $1,283,579. RECOMMENDATION(S): The Manager recemmends that the Board of County Commissioners atlopt a Unikrm Fee Schetlule (eRective January 1, 2002) far Regiakr of Deetls es mantlatetl by North Carolina General Statute 18140 (a) and b creak an Aukmatlon Enhancement antl Presevetlon Funtl as mantlatetl by North Carolina General Stalule 151- 11.3. ANaPbment 1. Register of Geetla Foes (AS Mantlatetl by Geneal Statute G.S. 161-10(a) ER fiva Janwry 1. 2W2 Desai 'o n CurrenlFw Naw Fen (Errective 1101102) InsWmenls in Genemi Ise Page $6.CO $12.00 2ntl Pe B en0 BII etltlnbnel s w $2.00 $3.00 Pmbaee - $2.C0 $2.00 AtltllWnal (muniinatrumem $10.00 $10.00 Gems or rmstana MO es rae Pa a irn.og glz.go l zna Page ana ag aaanlwal ea az.ao $a m i Pmbelo sz.ao sz.oo naanional man:ir~wmem Seo.oO $1o.go ' SensfacWMCenctllaebn No tea No fee Plad 1st Pae E2f.00 $21.00 Earn aaaifional page Szr.ag $z1.gg Certlfletl Co or tat $3.00 $5.00 HIgMV Ma s 1el Pege $S.CO $21 W Eacn atltlitional No he $5.00 Cerfifietl Co sr 1st pegs) SA.W 85.00 Marna eLlc®neq 1 License $40.00 $50.00 Cprrxtians $5.00 $10.00 CerSfim Co SS.CO $10.1q Oeleyea Mam rs $500 $YO.CO oPplicae sm.oo sm.oo Nofa OeM $5.00 $10.00 venfieauw of commission $vag $3.IW VHal Rewme glM ana GeatM1 CMR~ed wq of a bIrIM1 ortleaeM1 ceninwee $3.00 $10.00 Gal Mnna licatiorm alo.oo s2a.oo nmenamenfe (preparalmn $a.gg geo.og N.C. VRaI HewN gngnamenls $].50 $].50 Nccess to Viral aewms Computer NMwnrk sz.gg 5e ng Legnimagona cw s].oo Islo.oo smea 57.og I$1g.og 3 ~.,me Ntachment 1. Register of Deetls Fees (PS Mentleted by General Statute G.3. 161-10(a) Elfsclrve Januaryl,3WY Oesca tlon Current Fea New Few iERe[live 110L03) umra.m cama..ua was ucc FiNUreFill onl 1-z $15.00 $30.00 3-t0 aBea $15.00 $15.00 Ov¢r 10 pa0es $15.00 $95 plus $2.00 for eacM1 atlailunal wge wer 10 uaaarerea co b . Rleta ta~xza° w $zm $z.DD s $o zs $0.25 mall $3W $3 f10 Coplae ivla male $1.00 51.00 CORigOa Coplu tat age $5.00 $s.Do earn aoalapnel 0 $voD $z.DD wnbmietl CppiOe $2.OD $5.00 Filing a NonSbntlartl Document $zsoD in etlaaipn tp an Omar appllwble Regkter of Ocetls Nc fee few nnox ufx Attachment 2. Automation Enhancement antl Preservation Fund Capital Protect Ortlinance Be if oNained by the Orenge County Boak of County Commissioners that pursuant to Section 13.2 of Chapter 159 of [he General StaW[es of North Carolina, the icllawing capital project is hereby atloptetl. Section 1. The project authodzetl provides funds to automate the deeds end vRal recoMe systems in the Register of Oaetls Office. Aamandaletl by Nodh Carolina General Statute 161-118, ten pemenl of all Generel StaWle 187 related fees collected by the Register of Deeds fnanca this project. Section 2. The officers of the County are hereby directetl to proceetl with the protect within the budge[ confainetl herein. Section S. The following revenue is anticipatetl to wmplete this project: Throaeh FY 2000-01 FY 2001-02 Through PY 2001-02 Sales Tax $0 0 $0 eo~a lama ap $o ao mvace 2isoemenr So sa o c~mc lama. o $o ao Peax $D 525000 $25000 oamr 5o n o xmal Fuoam o 5u ooo $xs aoo Section 4. The following amount is appropdatetl for this project: 1ba~'iY .Ida~hY 27gD01 FY2fg1-0L ym{p Ia[V73- ~ q0 ~ ~ ~ ~ l]2~mtim ~ $J .%1 ~para0dl~ T 9J S26AU S75 "~ ~ Sectlon 5. This oNinance, odginaly atlopted December 3, 2001 shall remain in effect from January 1, 2002 until June 30, 2002. Adoptetl this 3'° day of December 2001.