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HomeMy WebLinkAbout2020-852-E Arts Commission-NC Youth Tap Ensemble NCCARES grantNC CARES for the Arts Grant 2020  Award Coversheet  Grantee Name    Authorizing Official   Award  Date    December 7, 2020  Stipulations   ☐ Grantee must provide documentation of $_______ in expenses incurred between  September 1‐December 31, 2020 and included in original application Expense  Worksheet by Friday, January 15, 2021.  Documentation must be emailed to Katie  Murray at kmurray@orangecountync.gov.    ☒The Grant Recipient must enter all events, exhibits, and performances (virtual or in‐ person) open to the public and related to this grant award on the Orange County Arts  Commission website at www.artsorange.org/events.   Report due date No report required  Staff Contact    Katie Murray, Director  (919)245‐2335 | kmurray@orangecountync.gov   North Carolina Youth Tap Ensemble Caroline Vance, Artistic Director 5,000 DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861 December 2020  ORANGE COUNTY ARTS COMMISSION 2020-21 NC CARES GRANT AGREEMENT THIS AGREEMENT, entered into this day of , 2020, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commis s ion " ) an d NC Youth Tap Ensemble (" G r ant Recip ien t" ). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the NC CARES for Arts to provide economic relief to Orange County arts organizations impacted by the COVID-19 pandemic. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with CARES Act funds from the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the NC CARES for Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1.Approved Grant Project. Grant funds ae provided under this Agreement for Operations Support described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2.Grant Award. Grant funds in an amount not to exceed ($ ) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. 3.Contingency. This grant is contingent on North Carolina Arts Council NC CARES for Arts funding to the Arts Commission. Final decisions on funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4.Responsibilities of the Grant Recipient 7 December five thousand dollars 5,000 DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861 December 2020  A. Implementation. T hese grant funds are to be used to reimburse eligible expenses that were incurred between March 1, 2020 through December 31, 2020. Grantees have to submit documentation of expenses incurred prior to November, 2020 in order to receive funds. If applicable, Grantee will also need to submit documentation for approved eligible expenses taking place between November 1 – December 31, 2020. If Grantees do not submit proper documentation, they will not be eligible for reimbursement under the Agreement. B. Non–assignment. The grant cannot be assigned or transferred to a different organization without prior written approval of the Arts Commission. C. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. D. Use of Funds. The grants shall be utilized solely for the purpose described in the attached Exhibit A. (debts ARE an allowable expense per the state guidelines). E. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report the date of which shall be provided by the Arts Commission Director.. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5.Responsibilities of the Arts Commission A.Payment. The Arts Commission shall release the grant funds in the amount of $ to the Grant Recipient. 6.Publicity A.Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 5,000 DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861   December 2020  credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply):   i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.”   ii. North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.”   B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage.   7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds.   8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees.   9. Termination   A. In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement:   (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement.   (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861   December 2020  (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy.   B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) d ays? from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity.   10. Miscellaneous.   A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns.   B. Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement.   C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861 December 2020  initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient Date For and on behalf of Orange County Government Bonnie Hammersley, County Manager Date Caroline Vance, Artistic Director DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861 12/10/2020 12/13/2020 December 2020  ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address: City State: Zip: Department: Amount: Purpose: Budget Code(s): Vendor # (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date Approved by Board Yes No Agenda Date: This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:________ North Carolina Youth Tap Ensemble Caroline Vance, Artistic Director 9194529961 300 Wesley Dr Chapel Hill NC 27516 Cnty Mngr 5,000 NC Cares Grant 37601020 683011 66912 4 12-7-2020 DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861 12/8/2020 12/10/2020 12/10/2020 12/13/2020 Orange County Arts Commission Powered by Submittable Name of organization or business North Carol i na Youth Tap Ensembl e by Caroline Vance in NC CARES for the Arts Grant Program 300 Wesley Drive Chapel Hill, North Carolina 27516 United States 919-818-7234 ncrtf@ncyte.org 10/27/2020 id. 18022733 Original application 10/27/2020 ORGANIZATION/BUSINESS INFORMATION n/a Date organization was formed 09/01/1983 Authorizing Official Caroline Vance, Artistic Director Authorizing Official - phone number 9194529961 Authorizing Official - email info@ncyte.org Grant Manager - name (if different from Authorizing Official) n/a Grant Manager - phone (if different from Authorizing Official) n/a Grant Manager - email (if different from Authorizing Official) n/a Is your organization physically located in Orange County, NC? Yes Organization street or PO Box address 300 W esley Driv e DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861 Organization City Chapel Hill Organization State North Carolina Organization Zip Code 27516 Organization website www.ncyte.org Organization Tax ID 562279516 Applicant Race/Ethnicity W hite, not Hispanic Legal Status:501(c)3 or 501(c)6 Nonprofit Organization IRS Determination Letter IRS_letter.pdf Total operating budget (current fiscal year) 50711 Are 25% or more of your annual expenses related to the visual, performing or literary arts? Yes NARRATIVE n/a W hat is the mission of your organization? The North Carolina Youth Tap Ensemble's (NCYTE) preserv es the rich history of tap dance and promotes innov ation in percussiv e arts by prov iding local training and master-artist residencies for young dancers who share this American art form through educational and public performances and community outreach programs. DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861 Provide a brief description of your pre-pandemic core arts-related programming or offerings. NCYTE's primary programming consists of 3 areas: Educational Performances, Community Shows and Outreach, and the North Carolina Rhythm Tap Festiv al. NCYTE dancers are aged 8-18, and trained under the artistic direction of Gene Medler and Caroline Vance. The dancers rehearse ev ery Saturday from 1-4pm, using a teach and be taught model, in which older dancers teach the younger dancers. These dancers come from all ov er North Carolina. In a normal year, NCYTE dancers trav el and perform at ov er 30 education shows at schools and community performances throughout the United States. These shows consist of a 45-50 minute performance followed by a Q&A session focused on educating communities on the rich history of tap dance. Many of the children they perform for liv e in rural areas and hav e nev er been exposed to tap dancing as an artform. As part of their community outreach and shows, NCYTE performs at local festiv als, libraries and community centers, and hav e taught master classes to children and adults all ov er the U.S. Along with performances and outreach, NCYTE dancers v olunteer and help organize the North Carolina Rhythm Tap Festiv al, which is a rhythm tap festiv al that is held ev ery year at the Ballet School of Chapel Hill. Professional artists from around the world teach master classes at this three-day festiv al. The goal of the festiv al is to connect dancers in the southeastern US with tap's leading innov ators. The festiv al draws ov er 300 v isitors to Chapel Hill ev ery year. North Carolina’s “stay at home” order (Executive Order 117) had a profound impact on the arts sector. Describe the specific steps your organization took to comply with Executive Order 117. The Executiv e Order forced schools and performing v enues throughout the country to close. NCYTE's annual Carolina Theatre show, sev eral community performances, and the North Carolina Rhythm Tap Festiv al were all cancelled. Although in-person ev ents were cancelled, NCYTE was able to piv ot and launch an online Rhythm Tap Festiv al that 180 people attended. Our v irtual festiv al included 6 teaching artists, more than 35 classes for dancers at v arying lev els, and an adv anced tap dancing residency. W e also held our weekly rehearsals through Zoom, Facebook liv e, and Instagram liv e so our dancers could continue to grow, build community, and learn from each other. Please explain the impact of your organization on the Orange County community in a typical year. In a typical year, NCYTE brings ov er 300 v isitors to Chapel Hill for our 3-day Rhythm Tap Festiv al. W e also perform at at Orange County schools including Rashkis Elementary and Phillips Middle School ev ery year. Two years ago, the ensemble performed at 10 Chapel Hill/Carrboro City schools and held a community performance at the Carrboro Artscenter. Throughout the year, NCYTE brings professional tap dance artists, including Michelle Dorrance and Elizabeth Burke, to Orange County to offer Master Classes to the community. COVID-19 IMPACT DATA This data is for the OCAC's informational purposes only and may or may not be applicable to your organization depending on your structure. DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861 Number of Staff Eliminated March 15 - October 15 0 Number of Staff Positions Furloughed/Hours Reduced March 15 - October 15 0 Number of Public Events Cancelled March 15 - October 15 10 Total Lost Attendance, March 15-October 15 2500 Number of Artists paid March- September, 2019 12 Number of Artists paid March- September, 2020 6 FINANCIAL INFORMATION n/a 2018-19 (2019) Actual FY Income 98050 2018-19 (2019) Actual FY Expense 70701 2019-20 (2020) Actual Income (year to date) 45201 2019-20 (2020) Actual Expense (year to date) 46207 2020-21 (2021) Budgeted Income 50711 2020-21 (2021) Budgeted Expense 50711 DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861 Tax forms: Upload your annual tax filings for last three years (such as IRS- 990, IRS-1055, IRS- 1040, plus any relevant schedules or forms for self- employed) n/a Upload Year-to-Date Profit and Loss or financial statement n/a Upload Year-to-Date Balance Sheet Balance_Sheet_YTD.pdf ELIGIBLE EXPENSES n/a Incurred Expenses 1870a14a-7e85-4b21-b373-2300b8736ada.xlsx CARES Funding Already Received ce229282-266d-4444-ab05-c8c3227d4813.xlsx Non-CARES Funding Recieved a236a5bc-ee63-4790-b582-237f21f94868.xlsx ACKNOW LEDGMENT Please read the following statements below and click to agree to each statement. By submitting this application, I acknowledge I have read and understood the guidelines for the NC CARES for the Arts Grant Program. I make the following representations and acknowledge agreement to the following terms and conditions: I am the duly authorized representativ e of the entity named abov e and can bind the entity to the terms of this Agreement. If funds are prov ided by NC CARES, the funds will be used for the purposes set forth abov e. I bear full responsibility for any and all tax consequences of receiv ing grant funds. The representations made by the applicant in this Application are material terms of the Agreement, as is compliance with the Grant Program. The State may cancel this Agreement at any time upon discov ery that any of the information set forth abov e is inaccurate, that these terms hav e been v iolated, or any prov ision of the Grant Program has been v iolated. If funded, the applicant will prov ide documentation as ev idence for future expenses. Documents such as receipts, bill/inv oices, monthly financial statements, and payroll ledgers. DocuSign Envelope ID: B782BEF8-92DF-49A0-BFA8-69C536CAB861