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Home My WebLink About2020-845-E Arts Commission-Jane Austen Summer Program NCCARES grantNC CARES for the Arts Grant 2020 Award Coversheet Grantee Name Authorizing Official Award Date December 7, 2020 Stipulations ☐ Grantee must provide documentation of $_______ in expenses incurred between September 1‐December 31, 2020 and included in original application Expense Worksheet by Friday, January 15, 2021. Documentation must be emailed to Katie Murray at kmurray@orangecountync.gov. ☒The Grant Recipient must enter all events, exhibits, and performances (virtual or in‐ person) open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. Report due date No report required Staff Contact Katie Murray, Director (919)245‐2335 | kmurray@orangecountync.gov Jane Austen Summer Program Inger Brodey, President 3,000 DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 December 2020 ORANGE COUNTY ARTS COMMISSION 2020-21 NC CARES GRANT AGREEMENT THIS AGREEMENT, entered into this day of , 2020, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commis s ion " ) an d Jane Austen Summer Program (" G r ant Recip ien t" ). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the NC CARES for Arts to provide economic relief to Orange County arts organizations impacted by the COVID-19 pandemic. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with CARES Act funds from the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the NC CARES for Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1.Approved Grant Project. Grant funds ae provided under this Agreement for Operations Support described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2.Grant Award. Grant funds in an amount not to exceed ($ ) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. 3.Contingency. This grant is contingent on North Carolina Arts Council NC CARES for Arts funding to the Arts Commission. Final decisions on funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4.Responsibilities of the Grant Recipient 7 December three thousand dollars 3,000 DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 December 2020 A. Implementation. T hese grant funds are to be used to reimburse eligible expenses that were incurred between March 1, 2020 through December 31, 2020. Grantees have to submit documentation of expenses incurred prior to November, 2020 in order to receive funds. If applicable, Grantee will also need to submit documentation for approved eligible expenses taking place between November 1 – December 31, 2020. If Grantees do not submit proper documentation, they will not be eligible for reimbursement under the Agreement. B. Non–assignment. The grant cannot be assigned or transferred to a different organization without prior written approval of the Arts Commission. C. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. D. Use of Funds. The grants shall be utilized solely for the purpose described in the attached Exhibit A. (debts ARE an allowable expense per the state guidelines). E. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report the date of which shall be provided by the Arts Commission Director.. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5.Responsibilities of the Arts Commission A.Payment. The Arts Commission shall release the grant funds in the amount of $ to the Grant Recipient. 6.Publicity A.Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 3,000 DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 December 2020 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii. North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 December 2020 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) d ays? from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 December 2020 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient Date For and on behalf of Orange County Government Bonnie Hammersley, County Manager Date Inger Brodey, President DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 12/8/2020 12/8/2020 December 2020 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address: City State: Zip: Department: Amount: Purpose: Budget Code(s): Vendor # (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date Approved by Board Yes No Agenda Date: This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:________ Jane Austen Summer Program Inger Brodey, President 9199231414 716 Gimghoul Rd Chapel Hill NC 27514 Cnty Mngr 3,000 NC Cares Grant 37601020 683011 66909 4 12-7-2020 DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 12/8/2020 12/8/2020 12/8/2020 12/8/2020 Orange County Arts Commission Powered by Submittable Name of organization or business Jane Austen Summer Program by Inger Brodey in NC CARES for the Arts Grant Program 1806 Old Oxford Rd Chapel Hill, North Carolina 27514 United States 919-923-1414 info@janeaustensummer.org 10/30/2020 id. 18064216 Original application 10/30/2020 ORGANIZATION/BUSINESS INFORMATION n/a Date organization was formed 04/16/2016 Authorizing Official Inger Brodey, President Authorizing Official - phone number 9199231414 Authorizing Official - email info@janeaustensummer.org Grant Manager - name (if different from Authorizing Official) Ann Krill Grant Manager - phone (if different from Authorizing Official) (919) 923-8247 Grant Manager - email (if different from Authorizing Official) Ann_Krill@hotmail.com Is your organization physically located in Orange County, NC? Yes Organization street or PO Box address 716 Gimghoul Rd DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 Organization City Chapel Hill Organization State NC Organization Zip Code 27514 Organization website www.Janeaustensummer.org Organization Tax ID 812285200 Applicant Race/Ethnicity White, not Hispanic Legal Status:501(c)3 or 501(c)6 Nonprofit Organization IRS Determination Letter n/a Total operating budget (current fiscal year) 50000 Are 25% or more of your annual expenses related to the visual, performing or literary arts? Yes NARRATIVE n/a What is the mission of your organization? We were created to bring an appreciation of Jane Austen's novels and novels by other women writers of her time to greater public attention. Our additional goals are to bring literary and other arts from her time period alive through hands-on craft workshops, actual balls and historical dance lessons, historically accurate food, theater and other art forms and to encourage NC teachers to improve literacy in older texts and build the next generation of readers and scholars. We have a special mission to train NC middle and high school teachers how to teach older novels and make them accessible to their students. Teachers report afterwards that they build on these ideas in their later teaching. As described below, we also have many additional activities and involve the local community in rare, successful, vibrant town-and-gown adventures in the literary and other arts. Provide a brief description of your pre-pandemic core arts-related programming or offerings. Jane Austen Summer Program is the umbrella organization for three Orange-county based groups: JASP the actual 4-day summer program; Jane Austen & Co, our public library outreach program; and JASP Plus, partnering with the National Humanities Council, where we have added training opportunities for teacher in middle and high school who want new techniques for teaching literature in the classroom. DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 The Jane Austen Summer Program (JASP) is a symposium-style event, usually held in June of each year, which offers programming that reflects the interests of its attendees. Key characteristics of our four-day event include the plenary format, Context Corners, break- out discussion groups, period refreshments, film screenings, rental costumes, hands-on workshops, pedagogy sessions, interdisciplinary content and approaches, emphasis on history and material culture, an open discussion session with the Co-Directors, original theatrical productions, a film and adaptation panel, and a Regency Ball (see walkthrough document), an art exhibit at the Ackland Art Museum, and a rare book exhibit at Wilson Library. Unlike more formal academic conferences or fan conventions, JASP unifies scholarly attention to Austen’s oeuvre with the enthusiasm and passion of her fans; it is truly a public humanities project, which is reflected in its attendees. A special attribute of the Jane Austen Summer Program is the blend of scholarly discourse and hands-on experiences within a social environment that brings together multiple audiences and ages. Attendance? In 2019, for example, our age range was 11-81. We have held JASP for 8 year and always sell out. We limit attendance to 120 participants each year due to space restrictions. Through our teacher scholarships, we have brought 22 NC teachers to JASP with the full tuition scholarship over the four years we have offered it and also supplemented a discounted price of tuition for 20 more teachers. In 2017, 25% were African-American; in that same year 50% of scholarship attendees had only an undergraduate education, while the other 50% had additional graduate school experience. Half of the winners were from rural communities. The community aspect of JASP allows both general readers, scholars, and teachers from within the state of North Carolina and readers across the country to meet, socialize, and bond within a centralized location. Participants come from across the US and the state of North Carolina. Outside of our usual summer symposium, we have also begun offering free public events, beginning in July 2019, with our series Jane Austen & Co. Jane Austen & Co. is a free public humanities series hosted by the Jane Austen Summer Program. Originally, our events took place at South Regional Library in Durham. Our original format featured short lectures on historical women writers and small group community book discussions. Through JA& Co we have expanded our creative writing contests to middle and high schoolers, as well as for adults. JASP Plus was planning to start its first 2-day set of events as an add-on for teachers who attend JASP, but this was cancelled. We planned it with our partner, National Humanities Center. DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 North Carolina’s “stay at home” order (Executive Order 117) had a profound impact on the arts sector. Describe the specific steps your organization took to comply with Executive Order 117. We had to cancel all our main events for the year, especially our 4- day summer program and all its ancillary events, which included a regency ball at the Century Center, an afternoon tea at the Carolina Inn, an art exhibit and tour at the Ackland Museum, and A rare book exhibit at Wilson library, as well as the 4-day conference itself at the Hampton Inn (janeaustensummer.org). We postponed our entire schedule hoping to hold it in 2021. We also had to cancel all the in-person public library book groups the we had planned (Jane Austen & Co: janeaustenandco.org). We are proud of the opportunities that we created instead. We created a webinar series called "Staying Home with Jane Austen," that has had 8 events so far. We have brought in top notch speakers and scholars via zoom on a variety of domestic and literary arts, as well as writers of adaptations. Each webinar has attracted between 400- 600 people to sign up from around the world. And about 50% of those signed up attend each live webinar. We record each one and provide it for free on the website. Attending these webinars is also free and open to the public, even though we do pay our speakers and there are various costs associated with putting the webinar on. We are already planning our next two series: "Winter holidays with Austen and Dickens," for which we would like to hire some of our regular musicians and actors, and then "Race in the Regency," paying attention to lesser-understood and neglected aspects of Austen's period. We have lined up some high profile speakers for this. All of our programs feature a public Q&A, allowing viewers to participate in real time. To increase viewer engagement during these difficult times, we have also started a creative writing contest, offering books and mugs as rewards. The creative writing contest features categories for middle school, high school, and adult submissions. Prompts ask writers to imagine an Austen heroine’s daily life through themes such as dressing, crafting, and gaming. The winning submissions are posted to our website following the contest. Events have included Food, Family and Identity with Sonali Dev and Soniah Kamal; Crafting with Jane Austen; and an upcoming discussion with author Jo Baker. Viewers have come from places as far away as Australia and Israel. Our speakers have come from the US, UK, and Australia. Future events include Gardening with Jane Austen (November 5), Upstairs, Downstairs: A Discussion with Author Jo Baker (November 18), and holiday themed December programs, which are still being planned. Part of designing this new online program meant redesigning our online platform and social media presence. Thanks to this new redesign, participants can now register for events directly through our website and receive their Zoom link directly. This includes more refined email marketing and social media advertising. Because of the loss of conference revenue, however, we had to cancel several scheduled events and were unable to pay the directors fees that we planned. DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 Please explain the impact of your organization on the Orange County community in a typical year. Our four day summer program with all of its associated events (at the Hampton Inn Carrboro, Wilson Library, Ackland Museum, and Century Center/ Carolina Inn) usually attracts 120 participants, many of whom bring partners and family along with them. These guests come from around the country and a few from overseas. We purposely have most of our events within walking distance from shopping areas such as CarrMill Mall. Many local stores make special coupons or displays for our event, such as WomanCraft, FlyLeaf Bookstore, and Mulberry Silks, and they report increased foot traffic and sales during our events. WE also employ a live ensemble called the Syllabub and a dance caller, as well as 2-3 theatrical directors who have written or-inbal adaptations or plays. We also include approximately 10 actors to perform these pieces. We involved literary and art experts in or exhibits at Wilson Library and the Ackland Museum, also increasing foot traffic to the surrounding areas. We provide maps of local restaurants for lunch breaks, and hire local caterers for some of the meals. We also support the Hampton Inn by having most participants rent rooms there, as well as most of our meeting rooms. Our event definitely increases NC tourism in a normal year. We also have special teacher scholarships limited to NC teachers, so we bring 5-10 middle and high school teachers for free to learn how to incorporate literature into their classrooms, creating the next generation of readers. These teachers often come from disadvantaged school systems and poorer counties. Over the past 5 years or so, we've had teachers from 20 of the NC counties. We also involve lots of local people in the creative writing program that we began last year. The in-person workshop was cohosted by two famous authors in 2019 and we had the same plans for 2020. COVID-19 IMPACT DATA This data is for the OCAC's informational purposes only and may or may not be applicable to your organization depending on your structure. Number of Staff Eliminated March 15 - October 15 0 Number of Staff Positions Furloughed/Hours Reduced March 15 - October 15 2PT Number of Public Events Cancelled March 15 - October 15 4 Total Lost Attendance, March 15-October 15 200 DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 Number of Artists paid March- September, 2019 9 Number of Artists paid March- September, 2020 8 FINANCIAL INFORMATION n/a 2018-19 (2019) Actual FY Income 62381.29 2018-19 (2019) Actual FY Expense 46993.20 2019-20 (2020) Actual Income (year to date) 5549.09 2019-20 (2020) Actual Expense (year to date) 9367.47 2020-21 (2021) Budgeted Income 50000.00 2020-21 (2021) Budgeted Expense 47850.00 Tax forms: Upload your annual tax filings for last three years (such as IRS-990, IRS-1055, IRS- 1040, plus any relevant schedules or forms for self-employed) JASP_form_990-N_2016.pdf JASP_form_990-N_2017.pdf JASP_form_990-N_2018.pdf Upload Year-to-Date Profit and Loss or financial statement JASP_FY_2020_Profit_and_Loss.pdf Upload Year-to-Date Balance Sheet JASP_Balance_Sheet_09302020.pdf ELIGIBLE EXPENSES n/a Incurred Expenses ab9beb5a-4bc9-4ccb-9e24-5e2b3bd72b87.xlsx CARES Funding Already Received e53494d6-217a-4a9c-9398-c25611210719.xlsx DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0 Non-CARES Funding Recieved e78dfcd4-0bb9-4db9-ab81-fb681f5637bb.xlsx ACKNOWLEDGMENT Please read the following statements below and click to agree to each statement. By submitting this application, I acknowledge I have read and understood the guidelines for the NC CARES for the Arts Grant Program. I make the following representations and acknowledge agreement to the following terms and conditions: I am the duly authorized representative of the entity named above and can bind the entity to the terms of this Agreement. If funds are provided by NC CARES, the funds will be used for the purposes set forth above. I bear full responsibility for any and all tax consequences of receiving grant funds. The representations made by the applicant in this Application are material terms of the Agreement, as is compliance with the Grant Program. The State may cancel this Agreement at any time upon discovery that any of the information set forth above is inaccurate, that these terms have been violated, or any provision of the Grant Program has been violated. If funded, the applicant will provide documentation as evidence for future expenses. Documents such as receipts, bill/invoices, monthly financial statements, and payroll ledgers. DocuSign Envelope ID: 88C0949C-F7C6-47D4-8832-A8CDDEFA33A0