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Home My WebLink About2020-844-E Arts Commission-ISLA NCCARES grantNC CARES for the Arts Grant 2020 Award Coversheet Grantee Name Authorizing Official Award Date December 7, 2020 Stipulations ☐ Grantee must provide documentation of $_______ in expenses incurred between September 1‐December 31, 2020 and included in original application Expense Worksheet by Friday, January 15, 2021. Documentation must be emailed to Katie Murray at kmurray@orangecountync.gov. ☒The Grant Recipient must enter all events, exhibits, and performances (virtual or in‐ person) open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. Report due date No report required Staff Contact Katie Murray, Director (919)245‐2335 | kmurray@orangecountync.gov Immersion for Spanish Language Acquisition Jenice Remirez, Executive Director 5,000 DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A December 2020 ORANGE COUNTY ARTS COMMISSION 2020-21 NC CARES GRANT AGREEMENT THIS AGREEMENT, entered into this day of , 2020, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commis s ion " ) and Immersion for Spanish Language Aquisition ("Grant Recipient").WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the NC CARES for Arts to provide economic relief to Orange County arts organizations impacted by the COVID-19 pandemic. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with CARES Act funds from the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the NC CARES for Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1.Approved Grant Project. Grant funds ae provided under this Agreement for Operations Support described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2.Grant Award. Grant funds in an amount not to exceed ($ ) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. 3.Contingency. This grant is contingent on North Carolina Arts Council NC CARES for Arts funding to the Arts Commission. Final decisions on funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4.Responsibilities of the Grant Recipient 7 December five thousand dollars 5,000 DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A December 2020 A. Implementation. T hese grant funds are to be used to reimburse eligible expenses that were incurred between March 1, 2020 through December 31, 2020. Grantees have to submit documentation of expenses incurred prior to November, 2020 in order to receive funds. If applicable, Grantee will also need to submit documentation for approved eligible expenses taking place between November 1 – December 31, 2020. If Grantees do not submit proper documentation, they will not be eligible for reimbursement under the Agreement. B. Non–assignment. The grant cannot be assigned or transferred to a different organization without prior written approval of the Arts Commission. C. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. D. Use of Funds. The grants shall be utilized solely for the purpose described in the attached Exhibit A. (debts ARE an allowable expense per the state guidelines). E. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report the date of which shall be provided by the Arts Commission Director.. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5.Responsibilities of the Arts Commission A.Payment. The Arts Commission shall release the grant funds in the amount of $ to the Grant Recipient. 6.Publicity A.Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 5,000 DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A December 2020 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii. North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A December 2020 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) d ays? from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A December 2020 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient Date For and on behalf of Orange County Government Bonnie Hammersley, County Manager Date Jenice Remirez, Executive Director DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A 12/8/2020 12/8/2020 December 2020 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address: City State: Zip: Department: Amount: Purpose: Budget Code(s): Vendor # (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date Approved by Board Yes No Agenda Date: This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:________ Immersion for Spanish Language Acquisition Jenice Remirez, Executive Director 9196442507 PO Box 16278 Chapel Hill NC 27516 Cnty Mngr 5,000 NC Cares Grant 37601020 683011 64935 4 12-7-2020 DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A 12/8/2020 12/8/2020 12/8/2020 12/8/2020 Orange County Arts Commission Powered by Submittable Name of organization or business Immersion for Spanish Language Acquisition by Jenice Ramirez in NC CARES for the Arts Grant Program P.O Box 16278 Chapel Hill, North Carolina 27516 NC United States 9106442507 jenice@laislaschool.org 10/31/2020 id. 18071896 Original application 10/31/2020 ORGANIZATION/BUSINESS INFORMATION n/a Date organization was formed 09/18/2012 Authorizing Official Jenice Ramirez Executive Director Authorizing Official - phone number 9106442507 Authorizing Official - email jenice@laislaschool.org Grant Manager - name (if different from Authorizing Official) Casey Strange Grant Manager - phone (if different from Authorizing Official) 9192657692 Grant Manager - email (if different from Authorizing Official) casey@laislaschool.org Is your organization physically located in Orange County, NC? Yes DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A Organization street or PO Box address P.O Box 16278 Organization City Chapel Hill Organization State North Carolina Organization Zip Code 27516 Organization website www.laislaschool.org Organization Tax ID 455336885 Applicant Race/Ethnicity Hispanic/Latinx Legal Status:501(c)3 or 501(c)6 Nonprofit Organization IRS Determination Letter 501_c3_letter_ISLA.pdf Total operating budget (current fiscal year) 439078.68 Are 25% or more of your annual expenses related to the visual, performing or literary arts? Yes NARRATIVE n/a What is the mission of your organization? Builds community and leadership through educational Spanish language and cultural immersion programs. DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A Provide a brief description of your pre-pandemic core arts-related programming or offerings. ISLA core programming is centered around teaching Spanish through culture. We envision an equitable society strengthened by the power, value, and knowledge of Latin American cultures and languages. Pre- pandemic we served over 200 students and their families through our free Saturday Spanish immersion heritage language program. We offer up to 30 classes per year to children Prek-3- 18 years old. We focus on teaching through art, cultural performances, Latin American literature and more. ISLA’s curriculum aspires to help children and youth develop as multilingual, lifelong learners, who are open-minded and ready to seize opportunities for success in our fast-moving society. The goal of ISLA’s curriculum is to be student-centered and for students to reach a level of proficiency in their heritage language to equal average proficiency levels in Latin America for their age group all while learning about the beauty and diversity of Latin American cultures. The catalyst is knowledge. This curriculum is intersectional and is flexible in that it welcomes different contexts, a rightful presence for student input, multiple teaching styles, and methods. Pre-pandamic we offered community events such as “Hora de Español” a 45min event and local library and business for students to learn Spanish through culture and fun cultural art activities. At ISLA we believe that teaching students through culture allows us to bring in the history through songs, dance, art, literature from all over Latin America. We are able to teach the rich diversity that students, families, and community do not learn elsewhere. DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A North Carolina’s “stay at home” order (Executive Order 117) had a profound impact on the arts sector. Describe the specific steps your organization took to comply with Executive Order 117. North Carolina’s stay at home order impacted our organization and our families immensely. The latino community was one of the hardest hit communities with little to no assistance, lack of access to information, and even more so limited access to the needs of their children to succeed in the new virtual learning environment. ISLA immediately took action in asking families what their needs were, what their children’s needs were and we assisted in being the bridge and access to information they needed. We have reached over 50,000 people through our information weekly event since March. We have pivoted for all of our programs to be virtual beginning with launching our youtube channel where we have provided over 70 videos for children to explore culturally relevant themes in their heritage language and learn through a variety of artistic mediums. From March until June, we had 4 virtual family events including a virtual event with the Duke Nasher museum where students and families learned about art pieces from Latin America, a family cultural event where over 10 families shared songs, dances, history from their Latin American country, an interactive puppet show for our younger students from a puppeteer in Spain, and a virtual career day for our students to see how their culture and language impacts different career fields and individuals. In July and August administrative staff focused on adapting curriculum to online platforms as well as developing teacher trainings to assure that we could continue with our mission to provide top quality instruction to our families and students. In August, we began teacher training for over 20 teachers and assistants to teach over 185 students who had commited to virtual instruction with ISLA. ISLA officially launched October 10th with providing 30min of virtual instruction and offering weekly extracurricular activities that include a variety of art mediums as well as other interests of our students through this pandemic our families have continued to feel a sense of isolation and defeat. Students are getting less and less social interaction and ISLA is providing them an opportunity to not only be immersed in their spanish Language but to also be immersed in the cultures of latin america. The 30 min model was such a success that our families have asked us to extend our classes on Saturdays to 45min for students to get more time with their teachers and their peers. As our families continue to struggle through this pandemic ISLA is committed to being the educational support and community they need. DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A Please explain the impact of your organization on the Orange County community in a typical year. We serve on average over 200 students at St. Thomas More Elementary School and over 80 families every Saturday in our now online Spanish immersion heritage language program. ISLA fills a critical and growing community need. Since our founding in 2012, we have expanded from one student program to four student programs, three community outreach projects, and 2 parent advocacy projects to better serve our youth and their families. We have focused our efforts in responding to needs presented by our youth leaders and have included a high school leadership and "growth coaching" group. ISLA is a program that has built a dedicated and caring community of students, families, teachers, and volunteers. With our variety of programs we bring a service that is not found in Orange County. We provide a space for our families to find resources and support in their preferred language, we provide opportunities for leadership growth within our community. In June through August a group of ISLA parents worked with other parents in the county to assure that Orange County Schools did not cut funding for their Spanish program and that the county knew that there were needs within the schools and the community that were not being met including language access. ISLA facilitated interpretation services for our parents not only at their school board meeting but at the county commissioners meeting as well. Our organization is committed to bringing positive change to the communities we serve and to shift power to our parents and students in our community. Our impact is much further than just cultural pride and language learning. We are a place of resources and support for our families and students. COVID-19 IMPACT DATA This data is for the OCAC's informational purposes only and may or may not be applicable to your organization depending on your structure. Number of Staff Eliminated March 15 - October 15 0 Number of Staff Positions Furloughed/Hours Reduced March 15 - October 15 1FT to PT Number of Public Events Cancelled March 15 - October 15 39 Total Lost Attendance, March 15-October 15 300 Number of Artists paid March- September, 2019 0 DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A Number of Artists paid March- September, 2020 2 FINANCIAL INFORMATION n/a 2018-19 (2019) Actual FY Income 327214.90 2018-19 (2019) Actual FY Expense 227180.44 2019-20 (2020) Actual Income (year to date) 515109.44 2019-20 (2020) Actual Expense (year to date) 527481.00 2020-21 (2021) Budgeted Income 439600.00 2020-21 (2021) Budgeted Expense 4390678.68 Tax forms: Upload your annual tax filings for last three years (such as IRS-990, IRS-1055, IRS- 1040, plus any relevant schedules or forms for self-employed) 990_2017_1.pdf 990_Form_2019_1.pdf 990_2018.pdf Upload Year-to-Date Profit and Loss or financial statement Year_to_Date_pL.pdf Upload Year-to-Date Balance Sheet n/a ELIGIBLE EXPENSES n/a Incurred Expenses 11ef37e7-205d-49af-b1d4-4a95a5756407.xlsx CARES Funding Already Received a93fcbef-22c4-4574-8e92-106ea2c3d14f.xlsx Non-CARES Funding Recieved 4680fdef-7205-4b82-8d71-405feab43bdc.xlsx DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A ACKNOWLEDGMENT Please read the following statements below and click to agree to each statement. By submitting this application, I acknowledge I have read and understood the guidelines for the NC CARES for the Arts Grant Program. I make the following representations and acknowledge agreement to the following terms and conditions: I am the duly authorized representative of the entity named above and can bind the entity to the terms of this Agreement. If funds are provided by NC CARES, the funds will be used for the purposes set forth above. I bear full responsibility for any and all tax consequences of receiving grant funds. The representations made by the applicant in this Application are material terms of the Agreement, as is compliance with the Grant Program. The State may cancel this Agreement at any time upon discovery that any of the information set forth above is inaccurate, that these terms have been violated, or any provision of the Grant Program has been violated. If funded, the applicant will provide documentation as evidence for future expenses. Documents such as receipts, bill/invoices, monthly financial statements, and payroll ledgers. DocuSign Envelope ID: 304AFFB7-BE23-4C41-880A-7079B417D58A