HomeMy WebLinkAbout2020-840-E Arts Commission-Hillsborough Arts Council NCCARES grantNC CARES for the Arts Grant 2020
Award Coversheet
Grantee Name
Authorizing Official
Award
Date
December 7, 2020
Stipulations ☐ Grantee must provide documentation of $_______ in expenses incurred between
September 1‐December 31, 2020 and included in original application Expense
Worksheet by Friday, January 15, 2021. Documentation must be emailed to Katie
Murray at kmurray@orangecountync.gov.
☒The Grant Recipient must enter all events, exhibits, and performances (virtual or in‐
person) open to the public and related to this grant award on the Orange County Arts
Commission website at www.artsorange.org/events.
Report due date No report required
Staff Contact Katie Murray, Director
(919)245‐2335 | kmurray@orangecountync.gov
Hillsborough Arts Council
Torey Mishoe, Executive Director
10,000
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December 2020
ORANGE COUNTY ARTS COMMISSION
2020-21 NC CARES GRANT AGREEMENT
THIS AGREEMENT, entered into this day of , 2020, by and between
Orange County ("County"), by and through the Orange County Arts Commission ("Arts
Commis s ion " ) and Hillsborough Arts Council ("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the NC CARES for Arts to provide
economic relief to Orange County arts organizations impacted by the COVID-19 pandemic.
WHEREAS, the annual Arts Grants Program is supported by Arts Commission with
CARES Act funds from the North Carolina Arts Council, a division of the Department of Natural
and Cultural Resources, a state agency.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
NC CARES for Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1.Approved Grant Project. Grant funds ae provided under this Agreement for Operations
Support described in the Grant Recipient’s Grant Application, attached hereto and
incorporated herein as Exhibit A.
2.Grant Award. Grant funds in an amount not to exceed
($ ) have been awarded by the Arts Commission to the Grant Recipient for the
approved Project.
3.Contingency. This grant is contingent on North Carolina Arts Council NC CARES for
Arts funding to the Arts Commission. Final decisions on funds to the North Carolina
Arts Council are subject to approval by the North Carolina General Assembly.
4.Responsibilities of the Grant Recipient
7 December
ten thousand dollars
10,000
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A. Implementation. T hese grant funds are to be used to reimburse eligible expenses
that were incurred between March 1, 2020 through December 31, 2020. Grantees
have to submit documentation of expenses incurred prior to November, 2020 in
order to receive funds. If applicable, Grantee will also need to submit
documentation for approved eligible expenses taking place between November 1 –
December 31, 2020. If Grantees do not submit proper documentation, they will not
be eligible for reimbursement under the Agreement.
B. Non–assignment. The grant cannot be assigned or transferred to a different
organization without prior written approval of the Arts Commission.
C. Records. Grant Recipient must maintain records and other evidence pertaining to
costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
D. Use of Funds. The grants shall be utilized solely for the purpose described in
the attached Exhibit A. (debts ARE an allowable expense per the state guidelines).
E. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
the date of which shall be provided by the Arts Commission Director.. The Final
Report shall be in the format required by the North Carolina Arts Council. Failure
to submit the Final Report or late submission of the Final Report, for any reason,
shall be grounds for denial and/or cancellation of grant funds for the Project and
future grant proposals.
5.Responsibilities of the Arts Commission
A.Payment. The Arts Commission shall release the grant funds in the amount of
$ to the Grant Recipient.
6.Publicity
A.Acknowledgement. Credit must be given to the Orange County Arts
Commission and/or the North Carolina Arts Council using the proper logo(s)
and credit line in brochures, news releases, programs, and all other printed and
online publications. Copies of such printed materials must accompany the
evaluation report. Official Orange County Arts Commission and North Carolina
Arts Council logos may be downloaded at www.artsorange.org/grantee-resources
and may not be altered in any way. When no printed information is used, verbal
10,000
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December 2020
credit shall be given. In addition, all print and promotional material must include
the following credit line and logo(s) (check all that apply):
i. County Funds Only. Orange County Arts Commission logo required.
Credit line required for audio projects: “This program is supported by the
Orange County Arts Commission.”
ii. North Carolina Arts Council Funding. The Orange County Arts
Commission and the North Carolina Arts Council logos are required. Credit
line: “This program is supported by the N.C. Arts Council, a division of the
Department of Natural and Cultural Resources.”
B. The Grant Recipient must enter all events, exhibits, and performances open to the
public and related to this grant award on the Orange County Arts Commission
website at www.artsorange.org/events. In addition, the Grant Recipient must
add a link to www.artsorange.org (Orange County Arts Commission logo
preferred) to their main webpage.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees.
9. Termination
A. In the event of any of the circumstances set forth below (hereinafter referred to as
“default”), the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily comply with any provision of this Agreement, as determined
by the Arts Commission in its sole discretion.
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(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) d ays? from written
notice of default or allow the grant recipient the opportunity to cure the default.
This clause shall not be interpreted to limit the County’s or the Arts
Commission’s remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. Governing Law and Priority: Both parties agree that this
Agreement shall be governed by the laws of the State of North Carolina and
Orange County. Grant Recipient shall at all times remain in compliance with all
applicable local, state, and federal laws, rules, and regulations including but not
limited to all state and federal anti-discrimination laws, policies, rules, and
regulations and the Orange County Non-Discrimination Policy and Orange
County Living Wage Policy (each policy is incorporated herein by reference and
may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.).
Any violation of this requirement is a breach of this Agreement and Arts
Commission may immediately terminate this Agreement without further
obligation on the part of the Arts Commission. This paragraph is not intended to
limit and does not limit the definition of breach to discrimination. By executing
this Agreement the Grant Recipient certifies that they has not been identified, and
has not utilized the services of any agent or subcontractor identified, on the list
created by the State Treasurer pursuant to G.S. 147-86.58. By executing this
Agreement the Grant Recipient certifies that they has not been identified, and has
not utilized the services of any agent or subcontractor identified, on the list created
by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement
Grant Recipient affirms they are and shall remain in compliance with Article 2 of
Chapter 64 of the North Carolina General Statutes. In determining the basic
services to be provided, should any documents be referenced in or attached to
this Agreement, the terms herein shall have priority in any conflict between the
terms of referenced documents and the terms of this Agreement.
C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes
shall be resolved by nonbinding mediation. If such mediation fails either party
may initiate litigation to resolve the dispute. Should either party initiate litigation
to settle any dispute involving the terms of this Agreement such litigation shall be
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December 2020
initiated in the General Court of Justice of North Carolina seated in Orange
County, North Carolina.
D. Signatures. This Agreement together with any amendments or modifications may
be executed electronically. All electronic signatures affixed hereto evidence the
intent of the Parties to comply with Article 11A and Article 40 of North Carolina
General Statute Chapter 66.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalf of the Grant Recipient
Date
For and on behalf of Orange County Government
Bonnie Hammersley, County Manager Date
Torey Mishoe, Executive Director
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12/8/2020
12/8/2020
December 2020
ORANGE COUNTY—DEPARTMENT USE ONLY
______________________________________________________________________________
Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address:
City State: Zip: Department: Amount: Purpose: Budget Code(s):
Vendor # (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one)
New Renewal Amendment Effective Date Approved by Board Yes No Agenda Date:
This agreement is approved as to technical form and content and I as Department Director affirmatively state work on
this project has not been initiated prior to execution of the agreement:
Department Director’s Signature ________________________________________ Date: ________
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this
agreement have already begun or been completed please briefly describe the nature of the emergency condition that
was addressed:
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board __________________________________________Date:________
Hillsborough Arts Council Torey Mishoe, Executive Director 9196432500 102 N Churton St
Hillsborough NC 27278 Cnty Mngr 10,000 NC Cares Grant 37601020 683011
19946
4 12-7-2020
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12/8/2020
12/8/2020
12/8/2020
12/8/2020
Orange County Arts Commission Powered by Submittable
Name of organization
or business Hillsborough Arts Council
by Torey Mishoe in NC CARES for the Arts Grant
Program
102 N. Churton St.
Hillsborough, North Carolina
27278
NC
United States
9196432500
programs@hillsboroughartscouncil.org
10/30/2020
id. 18062995
Original application 10/30/2020
ORGANIZATION/BUSINESS
INFORMATION
n/a
Date organization
was formed
01/01/1987
Authorizing Official Torey Mishoe, Executive Director
Authorizing Official -
phone number
9196432500
Authorizing Official -
email
director@hillsboroughartscouncil.org
Grant Manager -
name (if different
from Authorizing
Official)
n/a
Grant Manager -
phone (if different
from Authorizing
Official)
n/a
Grant Manager -
email (if different
from Authorizing
Official)
director@hillsboroughartscouncil.org
Is your organization
physically located in
Orange County, NC?
Yes
Organization street
or PO Box address
102 N. Churton St.
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Organization City Hillsborough
Organization State North Carolina
Organization Zip
Code
27278
Organization website www.hillsboroughartscouncil.org
Organization Tax ID 562163979
Applicant
Race/Ethnicity
White, not Hispanic
Legal Status:501(c)3 or 501(c)6 Nonprofit Organization
IRS Determination Letter
Tax_Exemption_Letter_Hillsborough_Arts_Council.pdf
Total operating
budget (current fiscal
year)
171438
Are 25% or more of
your annual
expenses related to
the visual, performing
or literary arts?
Yes
NARRATIVE n/a
What is the mission
of your organization?
The mission of the Hillsborough Arts Council (HAC), a volunteer-
driven organization, is to enrich the community through the arts. HAC
achieves this by:
- fostering an appreciation of the arts
- engaging diverse audiences in events and programs
- connecting artists, organizations, and audiences.
Provide a brief
description of your
pre-pandemic core
arts-related
programming or
offerings.
For more than thirty years, the Hillsborough Arts Council (HAC) has
developed and provided arts events, programs, and educational
opportunities for the people of Hillsborough and surrounding
communities. HAC is committed to providing access to the arts for
educational enrichment, community development, and economic
prosperity.
HAC typically offers twelve arts programs and events annually. These
programs are as follows:
Last Fridays Art Walk: Art Walk featuring local galleries and artist
studios in historic downtown Hillsborough on the Last Friday of every
month (January-November).
Parlor Concerts: Classical, jazz, and folk set in historic homes in
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Hillsborough (January-April, dates vary).
Last Fridays: Concert Series: Music, crafts, performers, film, and
visual art on the Last Friday of every month (April-September).
Art in the Heart of Hillsborough Art Fair: A juried show and sale of
local arts and crafts in the spring of each year (April).
Paint it Orange: Plein Air Paint Out: Artists paint outside at any
location in Orange County for the annual plein air competition and
Wet Paint art sale (September).
River Park Concert: A one-day music festival featuring local and
regional musicians and food, drinks, and other vendors (October).
Handmade Parade: A parade featuring larger-than-life handmade
puppets, costumed marchers, and a variety of performers (October,
even years only).
Solstice Lantern Walk: A community celebration of the winter solstice
with a lantern processional along Riverwalk (December).
HAC Gallery and Gift Shop: A mix of local artisan goods, crafts, and
fine art available for sale in downtown Hillsborough (ongoing).
ArtCycle: The collection of art supplies donated by community
members for redistribution to schools and community centers
(ongoing).
Public Art: A program committed to bringing new public art projects
to Hillsborough and fostering an appreciation for art in public spaces
(ongoing).
Classic Film Society: Monthly film screenings accompanied by a
lecture from a scholar on the film or a related topic (ongoing).
In the response to restrictions on gatherings brought on by COVID-
19, HAC has implemented new programs that follow the mandated
crowd size put in place by local and state governments. These
include:
HAC Writer’s Series: An online series of interviews, readings, and
creative writing prompts from local authors to showcase the depth of
talented writers in Hillsborough and surrounding areas.
Mobile Community Stage: a towable platform stage used to host
musicians and performers for short sets throughout downtown and
surrounding neighborhoods. Events are designed for residents to
enjoy the arts in locations that ensure safe gathering sizes with
recommended social distancing.
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North Carolina’s
“stay at home” order
(Executive Order
117) had a profound
impact on the arts
sector. Describe the
specific steps your
organization took to
comply with
Executive Order 117.
Executive Order 117 had a direct and challenging impact on HAC.
The suspension of programming and events in the spring led to
financial losses from event revenue, vendor fees, donations, and
sale of goods. From the start, HAC followed the strict “stay at home”
guidelines laid out by the State of North Carolina including closure of
retail spaces and suspension of events that drew crowds larger than
a specified size. In the period from March to July, HAC canceled or
postponed eight events and closed the Gallery and Gift Shop. Staff
and volunteers were required to work from home with HAC office
space limited to one person at a time on a reservation-only basis to
avoid the risk of spreading COVID-19 among staff and volunteers.
Since March, HAC has conducted an ongoing review of each
program to determine the best course of action. Programs are
carefully assessed in terms of feasibility of a shift to online, volunteer
availability, level of risk to create and deliver the program, and other
factors. Volunteers and stakeholders were surveyed to assess their
comfort level and requirements for returning to in-person events
once permitted. The results of these surveys are helpful as HAC
works towards the creation of safe, online programming and
prepares a written plan with detailed procedures for phased
reopening or the possibility of a repeat closure. It is critical for the
ongoing operations of HAC that all of the necessary steps are in
place ahead of any future orders similar to Executive Order 117.
HAC programs have suffered from indefinite postponement as a
result of the “stay at home order” and safety risks involved in
gatherings with large numbers. HAC was fortunate to have a great
team of staff and volunteers to help the organization pivot quickly
into the “new normal” and take on some of the big COVID-related
issues. When feasible, programs were adapted to fit a scaled-back,
online platform, and new programs were developed. While there is
still no date for a return to regular programming, programs
developed to reach a socially-distanced audience are helping HAC to
continue to fulfill its mission of enriching our community through the
arts.
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Please explain the
impact of your
organization on the
Orange County
community in a
typical year.
The mission of the Hillsborough Arts Council (HAC), a volunteer-
driven organization, is to enrich the community through the arts. HAC
achieves this by fostering an appreciation of the arts, engaging
diverse audiences in events and programs, and connecting artists
with audiences. HAC strives to fulfill its mission by directly serving a
wide and diverse audience of residents and artists in Hillsborough
and Northern Orange County. HAC collaborates with municipal and
community organizations to reach residents, tourists, and visitors,
and find innovative ways to bring programming to at-risk and isolated
communities.
HAC’s twelve ongoing and annual programs are all specifically
designed to promote creativity and involvement with arts in the
Hillsborough community. Among HAC’s programs there are
participatory events such as the Handmade Parade, Solstice Lantern
Walk, Art Walk, and concerts for different size audiences including
the Parlor and Garden Concerts, River Park Concert, and Last
Fridays Concerts. In addition, there are opportunities to view and
purchase artworks during Art Walk and Art in the Heart of
Hillsborough Art Fair. HAC also directly supports local artists through
sales at the Gallery and Gift Shop and through public arts projects.
HAC takes pride in being inclusive with outreach and educational
elements for all programs, working with schools and community
centers throughout the year to encourage creativity by local
residents and create opportunities to engage with the arts.
Prior to the COVID-19 pandemic, HAC served 30,000-35,000 people
annually through events and programs. This included about 50%
Hillsborough residents, 25% residents from other areas of Orange
County, and 25% non-Orange County residents. Racial,
socioeconomic, and gender demographics vary based on program.
HAC is committed to creating access to the arts for all without
exception.
COVID-19 IMPACT
DATA
This data is for the OCAC's informational purposes only and may or
may not be applicable to your organization depending on your
structure.
Number of Staff
Eliminated March 15
- October 15
0
Number of Staff
Positions
Furloughed/Hours
Reduced March 15 -
October 15
0
Number of Public
Events Cancelled
March 15 - October
15
7
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Total Lost
Attendance, March
15-October 15
12400
Number of Artists
paid March-
September, 2019
105
Number of Artists
paid March-
September, 2020
62
FINANCIAL
INFORMATION
n/a
2018-19 (2019)
Actual FY Income
190831
2018-19 (2019)
Actual FY Expense
156525
2019-20 (2020)
Actual Income (year
to date)
196637
2019-20 (2020)
Actual Expense (year
to date)
208057
2020-21 (2021)
Budgeted Income
171438
2020-21 (2021)
Budgeted Expense
141241
Tax forms: Upload your annual tax filings for last three years (such as IRS-990, IRS-1055, IRS-
1040, plus any relevant schedules or forms for self-employed)
HAC_FY1819_Form_990.pdf
990_FY_17-18.pdf
HAC_FY1617_Form_990.pdf
Upload Year-to-Date Profit and Loss or financial statement
HAC_PL_FYTD_Thru_Oct_27_2020.pdf
Upload Year-to-Date Balance Sheet
HAC_Balance_Sheet_Oct_30_2020.pdf
ELIGIBLE
EXPENSES
n/a
Incurred Expenses
836430d3-b731-454e-9384-2652f589e6b9.xlsx
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CARES Funding Already Received
48e95f3e-fe07-4a21-8eed-3508eef3b84f.xlsx
Non-CARES Funding Recieved
56111182-af5d-4b32-afe6-aaa34cd17c9e.xlsx
ACKNOWLEDGMENT Please read the following statements below and click to agree to each
statement.
By submitting this
application, I
acknowledge I have
read and understood
the guidelines for the
NC CARES for the
Arts Grant Program. I
make the following
representations and
acknowledge
agreement to the
following terms and
conditions:
I am the duly authorized representative of the entity named above
and can bind the entity to the terms of this Agreement.
If funds are provided by NC CARES, the funds will be used for the
purposes set forth above.
I bear full responsibility for any and all tax consequences of receiving
grant funds.
The representations made by the applicant in this Application are
material terms of the Agreement, as is compliance with the Grant
Program. The State may cancel this Agreement at any time upon
discovery that any of the information set forth above is inaccurate,
that these terms have been violated, or any provision of the Grant
Program has been violated.
If funded, the applicant will provide documentation as evidence for
future expenses. Documents such as receipts, bill/invoices, monthly
financial statements, and payroll ledgers.
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