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HomeMy WebLinkAboutAgenda - 12-03-2001-8gORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Mewling Date: Demmber 3, 2001 Action Agen~tla-q Item No. J SUBJECT: Change Orenga County Arts Commission SraR Position fmm Permanent Part Time W Permanent Full Time DEPARTMENT: Economic Development PUBLIC NEgRING: (Y/N) No ATTACNMENT(Sj: INFORMATION CONTACT: Ads Commission Coordirefor Major Job Dianne Reitl, ex[. 2326 Funcdone Arts Commission Strategic Plen Gosle TELEPHONE NUMBERS: Hillsborough ]32A181 Chapel Hill 888-0581 Durham 888-]331 PURPOSE: To consider inceasing the hours of the Orenge County Arts Commission CooNinatorfrom Permanent Part Time (30 hours par week) to Full Tims (60 hours per weekj. BACKGROUND: At its October i6, 2001 meeting, the Board of Commiasionere considered increasing the hours of the Arts Commission CmNinetor fmm part time to full time. Befom reaching a tlecisbn, the BoeM asked that Commissioners Brown antl Jambs meet with the Manager, the Economic Development Director and the Personnel Director [o better untlerstantl the overall function of the position and the basis Por making the posilbn full time. That meeting was heltl on November ]antl atldressetl several topics as nototl below. Major JobFUnctlons In follow up to the Commissmnere' request, atatt tlevelopetl the adachetl tlescription of the Arts CmNinalols "Major JOC Functions." It shows the ezisiing job reeponaibilities antl highligh[s.in boltl type the functions that would be added or enhenmd wiN an increase In hours from 38 to 40 per week. on B[relepic Plan The proposetl increase in houre relates directly to the grts Commission s Stretegic Plan which was tlevelopetl by the full Arts Commission at a planning retreat In the Summer of 2000. I[ will builtl on these sucrossful indiatives and enable the Arts Commission BoaN tc more effectively pursue its plan. With Its S[retegic Plan, the Arte Commission agreetl to pursue three major goals over the next three to five years: 1) Plan and implement wuntywitle;cooveretive arts advocacy antl planning, 2) Expand the local and [oudst market for the aria and cutture of Orange County, and 3) Inwba[e Orange County arts organ¢albns and artists. Tc implement ks strategic plan, the Arcs Commission inltiatetl severe) new protects, InGUding: • Spearheatling the New Hope GOmmunTyBMUSic Prolect,a paMership which uses local musk to teach [he NC StentleN Course of Study antl helps connect the school with the community. The project has receivetl footling support from[he North Carolina Arts Council antl the UNC School of Etlucation antl pro bono time from the UNC Curriculum in Folklore and the North Carolina Museum of Hls[ory. (Primarily relates to Gdel t) • Launching an online local arts tlireclory that Ilsi$ over 1,800 local artists antl arts organizations. The directory can be searched by artistic disdpline or keywoN search. (Primarily relates tc Goal2) • Starting an ads inwbation program that provitles targeted skills development The first organization aided wee the Orange.County Studio Tour. In ~heflrst year of eeeietenw (2000/01), [heir lour guitle publication Increased from 2,Op0 to 40,000. Naw in the sewntl year of assistance, the artists-have formed anon-profit artists guild, have moved to a lurietl wmpetRion. and have increased the number of artists participating from 24 to over 50. (Relates to Goals 2 antl 3). More Inkrnation on the Sirdteglc Plaginclutling the associatetl action plan, will be presented to the ecard of County Commissioners. at the Boartl's annual retreap as the Boartl tlesires. In fallow up to the Strategic Plan, the atltli[ional hours proposetl for the Arts CooNinator posl8on will be used for iha activities shown in bald type on the ahachetl functions list. Performance Indicators Over the peat three years, the tluties antl respansibili8es of the Orange County Arts Commission Ccortlinator have grown eignlflwMly from a largely atlminlahatlve role to a more proactive rok in support of local arts antl artists. These changes have letl [o Incressetl antl broadened support far the )oral ads community, as well as to greater community awareness about the arts. Several Indicators that tlemonstrale the increased support inclutle: 1998/1999 199912000 2000 001 State antl local grant footle $36,6T1 $39,696 $43,280 Number of grants applications 30 58 64 Newsletter diatnbuticn (annual) 8,000 22,500 140,000 Il was agreetl in the November ]meeting that tracking and pubiic¢ing such indicators will bean importan[componen[of[he tob responaibilRiee of the Arte Commission position. This will Inclutle publishing an Orange County °State of [he Arts" report. 3 The Arts COOMinator presently is vacant. WRh the final tletermination of the position hours, ataH will begin recmdment. wRh en enticipatetl hire tlate of Febmary 2002. Meanwhile, the Arta CooNinator position will continue [o be statfetl on a 20-hour per week Interim basis. FINANCIAL IMPACT: The estimatetl atltlhional annual wst of the increase in hours from 30 [c 40 hours par week is abou[$g,805. Funds are available in the 2001-2002 Arts Commission approved butlget to Nntl the increase in hours from 30 [0 40 hours per week beginning February 1, 2002 forihe remaintler of the Flscal year. RECOMMENDATION(S): The Manager recommentls that the BOartl approve the Increase in hours of the Orange County Arts Commission Cookinatorfrom Permanent Parf Time (30 hours per week) W Full Tima (40 hours per week) eRective Febmary 1, 20@. Arts Commission Coordinator MaJor Job Functions" 'Functions that would be atltlatl or enhencetl with en increase from 30 houre to 40 per week are shown in Eoltl. . Ortler of Importance Work Performed. Provide Information on the Ans in Orange County b the Public Artists. and to Arta Oroan¢etigna • Crea[eantl publlah guitle to [he Counlye museums and cul[urel sites, performing arts venues, public art galleries, public antl cuttloor art, antl roial art galladas • WrRe antl publish quarterly newsletter (in partnership with iha Durham Realtl-Sun) with cirwla6on of 35,000 per Issue Create antl maintain webbasetl arts tlirec[ory that lists 1,6001oral artists and arts organizations • Develop antl maintain web site, which inclutles ads calentlar, ' information on grants antl other resources • Respond to requests for information on Orange County arts and artists Atlminister Arts Grants and Recognition Programs • Atlminis[er Spring Grants Prggam(funda prgvided by the North Carolina Arts Council Grassroo+s Ad program). For 2001.02, a total of $21,530 was Booted to 20 individuals and organizations; 31 applications were received, whh requests totaling over $50.000 • Atlminister FallGren[a Progrem (funtla providetl by Orenge COUnry) • Partlupate with Chatham. Durham, Ganville. and Pereon Counties in the annual Emerging AtllsLS Grant Progrem, which provitlea grants of up W $1,500 br pmieds pivoral to the atlvancement of an intlivitlual artiafa career Evaluate graniproposals antl monkor projectadivities • Partiupate in Congressional Ads Awards program gpen to high school stutlenis throughout the 4°' Congreeaional District Train grentlng panels antl facilitate Brent-making meetings • Seek additional Brent resources (from both foundations antl intlivitlual donors) to Increase funds available for re-granting • Track antl report annually on resources evelleble for the arts Facilitate Community Forums end Wgdcshgps . Organize meetings of potential grantees 5o explain the arts gable progams antl application proratlures • Give presentations to the public and community orgenieatiena on the arm in Omnge County • Partner with other Orange GOUnty antl community organizations In presenting woBShaps for artists antl arts oganizafions Suooort Arts Commission Board • Assist with strategic planning and annual goal-selling. • Conduct research and present information as directed • Provide staff support to boam committees Ass' t' [h D I p M of St C 't Arts Netw k • Spearheatl the New Hope Cgmmundy antl Music Project, which uses local music to teach the NC $tantlartl Course of Study antl connects the school with the wmmuniry; expantl rootlet fo include other schools • Faellita[e [he Orange Artr NeMrork, which brings together arts .antl culture organizations terjeint, longterm planning (participants Include the Arcs Center, the NC Writers' Network, the Hillsborough Arts Council, the Chapel Hill Publle Arts Commission, EI Pueblo. Lemboro Arts Group, antl Seetls of Sheba) • Oversee the Oange Louny Artists' Salon and Forum series • Meat end develop relationships with potential nelwark partner organizations such a% other county agencies and local businesses Organ ie and Oversee Soec'al Pmomms • As part of new arts incubation program, co-organlze the Orange Ccunly Open SNdlo Tour with local artists. creating antl publishing an annual mop and brochure, antl aiding the artists to form a self sustaining non profit organaation Research antl recommend another Orange County erta organization for targeted skills tlevelopment ea pert of Me arts incubation program • Plan fora public arts tlisplay system where appropriate • Plan antl make recommendations for [he purchase of pemranent art for countyownetl bulltllnB%. Including rocommendations regarding a standing commigee to overeee such purcM1ecea • Develop antl publish print and web resources to aitl artists who wish to enhance their business skills • Create an Orange County °Sta[e Mthe Arts"report, inGUtling general analysis, per capita governmental and private (undingltlevelepment, involvement of school systems, antl Ne Ilke • Supervise volunteers and boartl members wha work on special pra~ects ud et and Cenha a Ic • Supervise spending of vetloua tlepartmentel funtls • Supervise adminlskative assistant's office support In each of the above cetegodes • Communicate with and ovemee wntraded personnel such ae website technicians; printers, antl wtlters Strategic Plan Orange County Arta Commission Developetl at Planning getreat, Summer 2000 Aaolma wincer zoo] Goal l: Pkn and implementwuniywitle, wopemtive arts adroocy and planning. 1. Build strong mutes of communication between OGC, artists, antl arts/allure groups. 2. Crests centralirEd ar6 reswrws fo advocate for public and private funding, join( planning, resource tllstribufion antl sharing. 3. Create greater connections to and between artists, arts organiratlore, school systems, galleries, antl museums. Goal 2: FxWntlthe local antltourls[markm forth arts aM wlWre MOmnge County. 1. Promote OC argsts and arts inside and outside Orange County -make ourselvg, in part, a "Chamber of Commerce for the Arcs". 2. Sponsor programs to mnnea visiting ddzens/new residents/olher afiliates witlr Ne arts. 3. Organlxe]oint atlverdsing, "buy local arts'campalgn. Gwl 3: Incubate Orange Counh arts organvatipns and ardsm. 1. Contlnue Orange Arts Grznts, Grassroots Gmnfs, antl Emerging Amsi Gran[Pr~grams [o ad tlevelopmen[ of essential and new arts programs. 2. Incubate ar4 organizatlons (for time-limitetl pedod) [o crew a stmngeq selFSUSmining local arts lantlsrape. 3. Create showrare of OC artists for patenFial booking by businesses. 4. Oganize arts business and arcs marketing warkshops/opporlunMes. 5. Fadlitate development of arts in the Miaols (public, private, and charter). 6. Create annual award program for local achievemem In support of arts antl culture, far business, Intllvltlual artist and edwstnr.