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Home My WebLink About2020-774-E Finance-OC Schools hotspot funding Orange County Schools Orange County Grant Agreement Page 1 of 5 Rev. 12/19 GRANT AGREEMENT BETWEEN ORANGE COUNTY AND ORANGE COUNTY SCHOOLS THIS AGREEMENT, made and entered into the 9th day of October 2020, (“Effective Date”) by and between the County of Orange, a political subdivision of the State of North Carolina, 405 Meadowlands Dr, Hillsborough, NC, 27278, ("County") and Orange County Board of Education, a not-for-profit corporation, located at 200 E. King St, Hillsborough, NC 27278 (“Provider”). WITNESSETH: WHEREAS; Orange County (the County) has been working with Orange County Schools (OCS) to meet the demand for hot spots to facilitate remote instructions; WHEREAS; OCS elected to open schools under the Governor’s Plan C, full remote instruction on August 17, 2020; WHEREAS; OCS identified the need for approximately 1,000 additional hot spots of which OCS will receive 200 hot spots from the State leaving a balance of 800 unfunded hotspots; WHEREAS; the Orange County Board of County Commissioners approved a Budget Amendment in the amount of $120,000 to fund 800 hotspots for OCS at a cost of $150 each at its October 6, 2020 Virtual Business Meeting; WHEREAS; this will allow OCS to fulfill its remote instruction requirement and meet outstanding student requests from OCS families; WHEREAS; the additional $120,000 County appropriation is being allocated from the County’s Round 2 CARES funding allocation; WHEREAS; the CARES permissible use under the U.S. Treasury Guidance restricts expenditures to COVID- 19 related purchases; WHEREAS; the County must report to the North Carolina Pandemic Recovery Office (NCPRO) key metrics and outcomes pertaining to CARES sub-recipient expenditures; WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance its availability to residents of the County, and said program addresses an important community human services need, as identified by the Board of Commissioners. NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth, the County and Orange County Schools agree as follows: 1. Term of the Agreement. The term of this Agreement shall be from October 9, 2020 to November 30, 2021. 2. Scope of Services. a. Provider will provide services to the residents of Orange County, as outlined within and any amendments or revisions thereto which is attached as Exhibit A, which is incorporated by reference. The Scope of Services and the Program Budgets may be different from the original application based on County appropriation; however, any revisions or amendments to this Agreement must be approved in writing by the County and attached to this Agreement. DocuSign Envelope ID: 97137E10-BFC1-456A-A3B4-23CC394F67ADDocuSign Envelope ID: 8C4FE384-9ACF-496D-96B0-A89473EAABB7 Orange County Schools Orange County Grant Agreement Page 2 of 5 Rev. 12/19 b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety program and procedures necessary to properly and fully complete the work set forth in the Scope of Services. 3. Funding. a. The County agrees to appropriate funds in the maximum sum of $120,000. b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not used for the purposes stated shall be returned to the County. Any changes in the use of funds must be authorized in writing by the County prior to any expenditure of the funds by the Provider. If the funds are expended not in accordance with the Scope of Services and Work Statement, at the discretion of the County the Provider may be required to repay the funds to the County. 4. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws, ordinances, orders and regulations of the federal, state or local governments, as well as their respective departments, commissions, boards, and officers, which are in effect at the time of execution of this Agreement or are adopted at any time following execution of this agreement. 5. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by Orange County the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Non-discrimination Policy. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. 6. Notice. The Parties hereto agree and understand that written notice, mailed or delivered, to the last known address shall constitute sufficient notice to the County and the Provider. All notices required and/or made pursuant to this Agreement to be given to the County and the Provides shall be in writing and mailed to the party addressed as follows: 7. Entire Agreement. This Agreement, including any referenced attachments, constitutes the entire Agreement between the parties and shall supersede, replace or nullify any and all prior Agreements of understandings; written or oral, relating to the matters set forth herein, and any such prior Agreements or understandings shall have no force or affect whatsoever on this Agreement. The County and Provider have read this Agreement and agree to be bound by all of its terms, and further agree that this Agreement constitutes the complete and exclusive statement of the Agreement between the County and Provider. 8. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. County: Finance & Administrative Services Orange County Post Office Box 8181 Hillsborough, NC 27278 Provider: Orange County Schools 200 E King St Hillsborough, NC 27278 DocuSign Envelope ID: 97137E10-BFC1-456A-A3B4-23CC394F67ADDocuSign Envelope ID: 8C4FE384-9ACF-496D-96B0-A89473EAABB7 Orange County Schools Orange County Grant Agreement Page 3 of 5 Rev. 12/19 IN WITNESS WHEREOF, the Orange County and the Provider have signed this Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Provider _____________________________ _______________________ Todd Jones, Chief Technology Officer Date _____________________________ _______________________ Rhonda Rath, Chief Financial Officer Date _____________________________ _______________________ Monique Felder, Superintendent Date For and on behalf of Orange County Government _______________________________ ________________________ Bonnie Hammersley, County Manager Date DocuSign Envelope ID: 97137E10-BFC1-456A-A3B4-23CC394F67AD 10/13/2020 10/21/2020 10/26/2020 11/12/2020 DocuSign Envelope ID: 8C4FE384-9ACF-496D-96B0-A89473EAABB7 Orange County Schools Orange County Grant Agreement Page 4 of 5 Rev. 12/19 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Department Party/Vendor Name: Orange County Schools Party/Vendor Contact Person: Dr. Monique Felder, Superintendent Contact Phone: 9197328126 Party/Vendor Address: 200 E King St City Hillsborough State: NC Zip: 27278 Department: Finance Amount: $120,000 Purpose: CARES funding allocation for hotspots Budget Code(s): 10895020- 8xxxxx-95023 Vendor # 178 (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date 10/09/2020 Approved by Board Yes No Agenda Date: 10/06/2020; 10/20/2020 This agreement is approved as to technical form and content: Department Director’s Signature ________________________________________ Date: ________ Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 97137E10-BFC1-456A-A3B4-23CC394F67AD 10/12/2020 10/12/2020 10/12/2020 10/13/2020 DocuSign Envelope ID: 8C4FE384-9ACF-496D-96B0-A89473EAABB7 Orange County Schools Orange County Grant Agreement Page 5 of 5 Rev. 12/19 Exhibit A Performance Metrics and Outcomes OCS will provide a descriptive summary of how the funds were used, including specific deliverables achieved, and progress against objectives and outcomes expected to be achieved by November 30, 2020 including key metrics below:  Demographics of the hotspots recipients;  Geo data for all hotspots including Verizon data;  Number of hotspots distributed to students receiving free or reduced lunch;  General support data including calls for service, average throughput and throughput adequacy. DocuSign Envelope ID: 97137E10-BFC1-456A-A3B4-23CC394F67ADDocuSign Envelope ID: 8C4FE384-9ACF-496D-96B0-A89473EAABB7