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Home My WebLink About2020-662-E Economic Dev-Town of Chapel Hill Article 46 outreach- 1 - MEMORANDUM OF UNDERSTANDING BETWEEN ORANGE COUNTY AND THE TOWN OF CHAPEL HILL Funding for Joint Economic Development Programs Article 46 Collaborative Outreach WHEREAS, North Carolina law authorizes counties to enter into agreements with third parties to provide services under mutually agreed upon terms and conditions; and WHEREAS, the Town of Chapel Hill (“Town“) wishes to provide services or engage in economic development activities as designated herein, and Orange County (“County”) and its residents and businesses would benefit from those services or activities. NOW THEREFORE, the County and Town agree, through this Memorandum of Understanding (“MOU”), to the following terms and conditions: 1. County authorizes the Town to request Collaborative Outreach funding from Article 46 for fiscal year 2020-2021 up to the amount of Thirty Nine Thousand Eight Hundred Sixteen Dollars and Two Cents ($39,816.02). The services or activities that qualify under this funding category shall consist of and be limited to economic development programs that aid in job creation, drive economic growth, support existing businesses, recruit new businesses, and in the promotion of other activities such as innovation and entrepreneurial growth, agri- tourism and agriculture in Orange County. No other services or activities are authorized by this MOU. The funding amount will be calculated annually based on a formula that adds the total population of Chapel Hill, Carrboro, Hillsborough and the portion of Mebane located within Orange County, and allocates each towns’ percentage of the total population to the total amount of Collaborative Outreach funding budgeted in a given year ($60,000.00 for FY 2020-21). Collaborative Outreach funds that are not requested by the Town within the given fiscal year will automatically roll over to the next year and be available for the Town to request at a later date. 2. The Town shall make a request to the County, in writing, to access these funds. The request shall include details pertaining to the amount of funding sought, a description of the services or activities the funding would support, the expected outcomes, any additional partners in the services or activities, and what resources the Town is providing to the services or activities. The Town shall also express any additional role they expect the County to play as it relates to the identified services or activities, and to acknowledge use of the Collaborative Outreach funding as a joint partnership between the Town and the County. 3. That by entering into this MOU, the County assumes no liability for, and the Town fully releases County from liability for damages to its property or injury to its employees, agents, DocuSign Envelope ID: 321F741D-B28A-4B79-9F6D-61CA7CB2C2FF - 2 - or officials caused by the acts or failures to act of its employees, agents, or officials related to the activities authorized herein. Additionally, to the extent authorized by law, the Town shall indemnify and hold harmless County, its officials, employees, and agents from any damage of any type or destruction of real or personal property and for bodily injury or death to any persons resulting from the negligent acts or failures to act of the Town or its agents, contractors, employees, or officials in any way related to the services or activities authorized herein. 3. The County shall not be obligated to provide work, supplies, staffing, or other items or things to the Town for the performance of its services or activities, unless otherwise outlined in the request as referenced under point 2. No partnership, joint venture, or other relationship is formed by entry into this MOU. 4. This MOU shall be effective from July 1, 2020 through and including June 30, 2021. The Town shall provide the County with a written report prior to the June 30, 2021 MOU expiration, indicating the results of the expected outcomes including any new economic development gains in jobs added or revenues received as a result of the actual services or activities supported by these funds. The MOU may be renewed annually upon mutual written agreement of both parties, and, subject to the availability of Article 46 funds earmarked by the Board of County Commissioners specifically for the Collaborative Outreach. Wherefore the Parties hereto have set their hands and seals this 17th day of August, 2020. ________________________________ _________________________________ Orange County Manager Town of Chapel Hill DocuSign Envelope ID: 321F741D-B28A-4B79-9F6D-61CA7CB2C2FF 11/18/202011/24/2020 TOWN OF CHAPEL HILL ROUTING FORM Vendor/Contractor Name: Document Name/Title: Department: Contact Person: Return To: Department: Date Received Initials Purchasing & Contracts Mgr (Distribution and Mailing) Date Forwarded Department Head (Review & Approve) Purchasing & Contracts Manager Finance Officer (Per Budget Act) Legal Review Deputy/Town Manager (If Required) Town Clerk (Attest, Date and Notarize) Form Revised 12/2017 Please do not remove form if revisions to document are necessary Deadline for Signing:G/L Account Number(s): Notes/Explanation Special Distribution Instructions Vendor Mailing Address/Telephone Contract Dollar Amount(s): Phone Number: Vendor # Bid # (If applicable) Contract #From Munis Contract Entry 10076 Orange County Economic Development Laura Selmer Laura Selmer Economic Development Revenue MOU for economic development funds. Annual allocation for FY21 up to $39,058.83. This MOU is being routed through Docusign, per County procedure. $39,058.83 x2742 11452 MOU- Article 46 Funding for Economic Development N/A DocuSign Envelope ID: 321F741D-B28A-4B79-9F6D-61CA7CB2C2FF 11/4/202011/4/2020 11/4/2020 11/4/2020 11/4/202011/4/2020 11/10/202011/10/2020 11/18/202011/18/2020 11/20/2020 11/20/2020 Revised 07/20 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Party/Vendor Name: Town of Chapel Hill Party/Vendor Contact Person: Maurice Jones Contact Phone: Party/Vendor Address: 405 Martin Luther King Jr. Blvd. City Chapel Hill State: NC Zip: 27514 Department: Economic Development Amount: $39,816.02 Purpose: Article 46 Collaborative Outreach (Wet signature copy originally started – See Attachment A for reference) Budget Code(s): 34600020-900046 Vendor # 15 (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date 8/17/20 Approved by Board Yes No Agenda Date: N/A This agreement is approved as to technical form and content and I as Department Director a ffirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: N/A Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 321F741D-B28A-4B79-9F6D-61CA7CB2C2FF 11/20/2020 11/20/2020 11/23/2020 11/23/2020 - 1 - MEMORANDUM OF UNDERSTANDING BETWEEN ORANGE COUNTY AND THE TOWN OF CHAPEL HILL Funding for Joint Economic Development Programs Article 46 Collaborative Outreach WHEREAS, North Carolina law authorizes counties to enter into agreements with third parties to provide services under mutually agreed upon terms and conditions; and WHEREAS, the Town of Chapel Hill (“Town“) wishes to provide services or engage in economic development activities as designated herein, and Orange County (“County”) and its residents and businesses would benefit from those services or activities. NOW THEREFORE, the County and Town agree, through this Memorandum of Understanding (“MOU”), to the following terms and conditions: 1. County authorizes the Town to request Collaborative Outreach funding from Article 46 for fiscal year 2020-2021 up to the amount of Thirty Nine Thousand Eight Hundred Sixteen Dollars and Two Cents ($39,816.02). The services or activities that qualify under this funding category shall consist of and be limited to economic development programs that aid in job creation, drive economic growth, support existing businesses, recruit new businesses, and in the promotion of other activities such as innovation and entrepreneurial growth, agri- tourism and agriculture in Orange County. No other services or activities are authorized by this MOU. The funding amount will be calculated annually based on a formula that adds the total population of Chapel Hill, Carrboro, Hillsborough and the portion of Mebane located within Orange County, and allocates each towns’ percentage of the total population to the total amount of Collaborative Outreach funding budgeted in a given year ($60,000.00 for FY 2020-21). Collaborative Outreach funds that are not requested by the Town within the given fiscal year will automatically roll over to the next year and be available for the Town to request at a later date. 2. The Town shall make a request to the County, in writing, to access these funds. The request shall include details pertaining to the amount of funding sought, a description of the services or activities the funding would support, the expected outcomes, any additional partners in the services or activities, and what resources the Town is providing to the services or activities. The Town shall also express any additional role they expect the County to play as it relates to the identified services or activities, and to acknowledge use of the Collaborative Outreach funding as a joint partnership between the Town and the County. 3. That by entering into this MOU, the County assumes no liability for, and the Town fully releases County from liability for damages to its property or injury to its employees, agents, DocuSign Envelope ID: 321F741D-B28A-4B79-9F6D-61CA7CB2C2FF - 2 - or officials caused by the acts or failures to act of its employees, agents, or officials related to the activities authorized herein. Additionally, to the extent authorized by law, the Town shall indemnify and hold harmless County, its officials, employees, and agents from any damage of any type or destruction of real or personal property and for bodily injury or death to any persons resulting from the negligent acts or failures to act of the Town or its agents, contractors, employees, or officials in any way related to the services or activities authorized herein. 3. The County shall not be obligated to provide work, supplies, staffing, or other items or things to the Town for the performance of its services or activities, unless otherwise outlined in the request as referenced under point 2. No partnership, joint venture, or other relationship is formed by entry into this MOU. 4. This MOU shall be effective from July 1, 2020 through and including June 30, 2021. The Town shall provide the County with a written report prior to the June 30, 2021 MOU expiration, indicating the results of the expected outcomes including any new economic development gains in jobs added or revenues received as a result of the actual services or activities supported by these funds. The MOU may be renewed annually upon mutual written agreement of both parties, and, subject to the availability of Article 46 funds earmarked by the Board of County Commissioners specifically for the Collaborative Outreach. Wherefore the Parties hereto have set their hands and seals this 17th day of August, 2020. ________________________________ _________________________________ Orange County Manager Town of Chapel Hill DocuSign Envelope ID: 321F741D-B28A-4B79-9F6D-61CA7CB2C2FF DocuSign Envelope ID: 321F741D-B28A-4B79-9F6D-61CA7CB2C2FF