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Home My WebLink About2020-661-E Arts Commission-Hillsborough Elementary PTA arts grant DocuSign Envelope ID:A686328E-C3D0-4B83-AC3C-DD49A9CD49F0 [ 1 G ORANCE COUNTY ARTS COMMISSION GRASSROOTS ARTS PROGRAM / ARTIST PROJECT GRANT 2020-21 Grantee Name Hillsborough Elementary School I Authorizing Official Meaghun Darab President Project Title Cultural Arts Program at Hillsborc Award $1,100 Grant Category ❑✓ Grassroots Arts Program ❑Artist Project Grant Program Funding Source ❑✓ North Carolina Arts Council ❑Orange County Date July 1, 2020 End Date June 30, 2021 OCAC Report Due Monday,July 12, 2021 Stipulations ❑✓Grantee must spend $1,100 on the hiring of multicultural artists specified in the grant application. []Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials for the funded program. Recipients of operations-related grants must include the OCAC logo with link to www.artsorange.org on grantee's website. Download logos on the OCAC website at https://artsorange.org/grants/grantee-resources ❑✓Grantee must properly credit the Orange County Arts Commission and the N.C.Arts Council using the proper logos and N.C. Arts Council credit line on all publicity materials for funded program. Recipients of operations-related grants must include the OCAC logo with link to www.artsorange.org and N.C.Arts Council logo, credit line, and link to www.ncarts.org on grantee's website. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee-resources ❑x The Grant Recipient must enter all events, exhibits, and performances (virtual or in- person) open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition,the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred)to their main webpage. Staff Contact Katie Murray, Director (919)245-2335 1 kmurrav@orangecountync.gov DocuSign Envelope ID:A686328E-C3D0-4B83-AC3C-DD49A9CD49F0 � M P N10�� North ► �r a 'Na + Carolina Arts ORANGE COUNTY ARTS COMMISSION `� 4 #� Council o A r1 G c v u 7 Y 2020-21 GRANT AGREEMENT ' ■m,` do!' Fifty years ARTS COMMISSION ■■ * ■■ M nfleodership THIS AGREEMENT, entered into this 12 day of October, 2020, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Hillsborough Elementary School PT)("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand one hundred dollars ($ $1,1 00) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID:A686328E-C3D0-4B83-AC3C-DD49A9CD49F0 A. Implementation. The Project implementation shall take place between July 1, 2020 and June 30, 2021. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Proj ect. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2021. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $ $1,100 to the Grant Recipient. 6. Publicity A. Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID:A686328E-C3D0-4B83-AC3C-DD49A9CD49F0 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. =County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission." ii. Y1 North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources." B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsoran eg org_(Orange County Arts Commission logo preferred)to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID:A686328E-C3D0-4B83-AC3C-DD49A9CD49F0 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at htW://www.oran_eg counl nc. ov�/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either parry initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID:A686328E-C3D0-4B83-AC3C-DD49A9CD49F0 initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient DocuSigned by: 12/1/2020 3FEE..... � Meaghun Darab President Date For and on behalf of Orange County Government Fi ocuSigned by: 'Wn,(t, A�MKItrsbt 12/4/2020 063�99 onme ammersley, County Manager Date 5 Revised July 2018 DocuSign Envelope ID:A686328E-C3D0-4B83-AC3C-DD49A9CD49F0 ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor endor Name:Hibl.-ugh Ele,Party/V/� endor Contact Person:Mea91-Da1ab Contact Phone:919-732-6137 Party/Vendor Address: 402 N.Nash St City Hl�sbomugh State: NC Zip:2727a Department: COUNTYMGR/Arts Commission Amount: $1,100 Purpose:2020-21 Arts Grants Budget Code(s): 37601020-683000 Vendor# 32113 (N/A if new vendor)Vendor is a BOCC consultant?Yes❑ No❑ Contract Type: (Check one)New® Renewal ❑Amendment ❑ Effective Date 11-30-2020 Approved by Board Yes❑No❑ Agenda Date: This agreement is approved as to jLQAW content: Department Director's Signature Ilraxx.1S nm, Date: 11/30/2020 0A3E81B12B364B4... Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards,specifications,and requirements: DocuSigned`by: '11 Office of the Risk Management Officer g-USA, r,017n.t,{f0 Date: 12/1/2020 7FDCF9176800498... Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Docuftned by: Office of the Chief Financial Officer 0., . Date: 12/3/2020 7D4E5181ACC1409... Leval Services This agreement is approved as to le al form and sufficiency: ocuSWed by: Office of the County Attorney Date: 12/4/2020 4035CB8304CMA9... Clerk to the Board Received for record retention: All Docusign contracts must be copied to Donna Lloyd upon completion @ Dolloydgoran eg countync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: 6 Revised July 2018 DocuSign Envelope ID:A686328E-C3D0-4B83-AC3C-DD49A9CD49F0 Orange County Arts Commission Powered by Submittable [� School/Organization PTA North Carolina Congress - 11/13/2020 Name Hillsborough Elementary School id. 18211480 by Meaghun Darab 2020/21 Grassroots Arts Program Grant Application for Schools 402 N. Nash St. Hillsborough, North Carolina 27278 United States 919-732-6137 president@hesdolphinspta.com Original application 11/13/2020 APPLICANT Please tell us about your organization. INFORMATION Mailing Address of 402 N. Nash St. School Hillsborough, NC 27278 Select one: Orange County Public Schools If you are requesting No funds for teaching artists, performing artists, or artists-in- residence, are you utilizing The ArtsCenter's 2020-21 Artist Roster? Applicant Type: PTA/PTO Organization's EIN 561984024 Authorizing Official's PTA North Carolina Congress - Hillsborough Elementary School Name Authorizing Official's President Title Authorizing Official's 248-672-1129 Phone Authorizing Official's President@hesdolphinspta.com Email Free and Reduced 11.8 Lunch Percentage DocuSign Envelope ID:A686328E-C3D0-4B83-AC3C-DD49A9CD49F0 Organizational Financial Statements HES_PTA_Budget_2019-2020.pdf HES_PTA_Budget_2020-2021.pdf PROJECT/PROGRAMTell us about your project or program INFORMATION Title of Grant Cultural Arts Program at Hillsborough Elementary School Request Grant Amount $1100 Requested Is the person in No charge of this program or project different from the Authorizing Official? Project/Program The Cultural Arts Program at HES seeks to introduce and expose our Summary students to a wide variety of global traditions, heritages, and backgrounds. Through various offerings, we will encourage a deeper understanding and appreciation of our global citizenry, as well as, promote a belief that the cultural arts are important to the well-being and ongoing commitment to inclusivity of our community. Project Date (no later March 2021 than June 30, 2021) Project Goals Our goal is to provide cultural enrichment to every grade level at HES, kindergarten through the fifth grade. By making cultural enrichment a priority at HES, the students each year, have been exposed to a different program through their elementary school career. This yearly reinforcement shows the students that understanding the differences amongst us all is an ongoing education. Cirruculum and Through our program, students will engage with the history and Enrichment customs of the world's people and cultivate a richer knowledge of themselves and others. The Hillsborough Elementary School Cultural Arts Program also supports the school's overall mission of "Ensuring Student Success by Inspiring Hearts and Minds" by enriching students' educational experiences and encouraging connections between the arts and academics. Audience Description Hillsborough Elementary serves Orange County students in grades K-5. Our school population consists of a diverse student body from varying socio-economic, racial, ethnic, and religious backgrounds. Currently, our population is approximately 77%white, 11% Black, 3% Hispanic, 2%Asian, <1% Pacific Islander, <1% Native American, and 7% identifying as more than one race. 47%of the student population identifies as female, while 53% identify as male. 14%of students are from low-income families. DocuSign Envelope ID:A686328E-C3D0-4B83-AC3C-DD49A9CD49F0 Artist Description With this grant there will be different artists spread across K - 5th grade. Artists we have selected include Ms. Willa Brigham and Ms. Donna Washington. Ms. Willa Brigham brings her program to our kindergarten classes titled, "Happy Healthy Habits." Ms. Washington's program focuses on choices, respect and fostering positive relationships Other artists we plan to schedule are artists that we have partnered with in the past. The artist's programs have included poetry, cultural understanding of community across America, and a program on how music can tell much about world cultures. Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total 2200 amount you will pay the multicultural artists with the funds you receive from this grant? How will you The measure of our success will ultimately be the level of evaluate the success engagement attained by the implementation of our program. Our of the program? hope is to spark a curiosity in students' minds, that will fuel a desire to learn, grow, and experience the cultural arts. Interest and participation in our program events will show that students are pleased with our content and in turn, are internalizing the concepts to which they are being exposed. We hope to build upon our successes by increasing the scope of our programming to include a well- rounded representation of the world and those who live in it. We will also look to our parents, guardians, and student supporters to determine if we are fulfilling the expectations of those within our school community. P ROJ ECT/P ROG RAM Please fill out the charts below with your project's expenses and BUDGET income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. Project Expense 3d1 b4d22-95e3-41 b4-be45-b5ffad73f4e1.xlsx Project Income af4745f9-c7fe-49e5-9c6b-35d2282312ba.xlsx Resumes of artists/administrators OCArts Grant 2020 Artist Resumes.docx DocuSign Envelope ID:A686328E-C3D0-4B83-AC3C-DD49A9CD49F0 Work Samples OCArts_Grant 2020_Work_Sampies.docx Video Sample: External Link