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Home My WebLink About2020-655-E Solid Waste-Draper Aden Associates retaining wall repair TO: Mr. Bruce Woody Orange County Solid Waste FROM: C. Tyrus Clayton, Jr., PE Principal DATE: August 18, 2020 SUBJECT: Orange County Regional Landfills Bid and Construction Administration Services Metal & White Goods Retaining Wall Repair Proposal for Engineering Services Draper Aden Proposal No. R00592-204N Lump Sum Fee = $8,550 At your request, Draper Aden Associates (DAA) is pleased to offer this proposal for Bid and Construction Administration Services for the Metal & White Goods Retaining Wall Repair located at the Orange County Regional Landfill Facility on Eubanks Road in Chapel Hill, NC. This proposal outlines our understanding of the project scope, tasks to be completed, assumptions underlying our fee proposal, and fees for the project. PROJECT DESCRIPTION: The project consists of implementing the design depicted on the drawings by DDA entitled Metal & White Goods Retaining Wall Repair, dated 01/23/2018. SCOPE OF SERVICES Rebar Location: In discussions with the several of the potential bidders, they indicated the rebar in the existing wall would need to be located by others. The location of the rebar mat would need to be provided prior to construction proceeding. DAA will locate the rebar by utilizing a ground penetrating radar (GPR) instrument operating at 1,000 MHz. GPR traverses will be conducted laterally across the wall to identify and mark vertically oriented rebar, and GPR traverses will be collected vertically to identify and mark horizontally oriented rebar. The GPR traverses in both orientations will be spaced approximately one (1) foot apart. The Deliverable will include a brief letter report describing our methods and findings, with photographs depicting the rebar locations marked on the walls. Contract Documents: DAA will prepare a project manual, contract documents, and final construction drawings to be informally solicited by the County for bids. The County will be responsible for cost of advertising and bidding the project. DAA will assist the County in DocuSign Envelope ID: 4A9AED1B-5955-4498-A946-1B30431E81C4 Bruce Woody August 18, 2020 Page 2 of 4 identifying possible bidders and soliciting the project for bid. Deliverables will include a project manual and final construction drawings. Bid Administration: DAA will assist the County in soliciting the project for bid, assist in conducting a bid opening, evaluate the bids received, and make a recommendation of award to the County. Upon Award of the Bid by the Town, DAA will prepare and assist in proper execution of the contract documents, respond to contractors’ questions, provide input for addenda (if required), and provide technical support through the contracting process. We will assist the County in obtaining and reviewing construction contract documentation and other preliminary actions through issuance of formal Notice-to-Proceed. Construction Administration: During construction, we will assist the County in administration of the construction agreement between the County and Contractor. We will provide services to include the following: • participation in a pre-construction meeting and other periodic project meetings (typically weekly while site work is ongoing) to review construction progress • review of shop drawings for site-related materials and maintenance of a shop drawing log • interpretations in writing or in the form of supplemental drawings necessary for performance of the work • review of contractor payment applications and recommendations for payment • preparation of change orders and construction change directives • conduct inspections and punch lists as part of final project close-out • request and assemble final written guarantees, affidavits and other contract closeout documents from the Contractor prior to approval of final payment to the Contractor • serve as agent of the County as described in the contract documents This proposal is based on an estimated 2 week period of construction activities that require daily oversight. Inspections are assumed to be part time and limited to a maximum 4 hours onsite per day average. Due to the nature of the services under this task, it will be billed on a time and material basis. FEES: The actual cost of providing the services described above will be based either upon a lump sum amount or upon time expended and materials (T&M) consumed. The County will not be invoiced for T&M items below for time not expended or material not utilized. Invoices are issued monthly and are due upon receipt. Standard DAA billing rates shall be used for billing purposes. 1. Rebar Location ................................................................................... $2,600 2. Contract Documents ......................................................................... $ 950 3. Bid Award ............................................................................................. $1,500 DocuSign Envelope ID: 4A9AED1B-5955-4498-A946-1B30431E81C4 Bruce Woody August 18, 2020 Page 3 of 4 4. Construction Administration .......................................................... $3,500 (T&M) TOTAL .................................................................................. $8,550 DELIVERABLES: The project deliverables will consist of: • Contract and Solicitation Documents • Site Visit Reports from site inspections during construction • Final Closeout Documents EXCLUSIONS: Deliverables do not include digital source files used in preparing the deliverables described above (for example, MS Word, MS Excel, AutoCad files). TERMS AND CONDITIONS: The proposed services will be provided in accordance with the conditions presented herein and an existing agreement between Draper Aden Associates and Orange County Solid Waste Management. Sincerely, C. Tyrus Clayton, PE Principal/ Regional Growth Leader cc: Cheryl Young (OCSWM) Chris Herndon, PE (DAA) Chris Printz, PG (DAA) DocuSign Envelope ID: 4A9AED1B-5955-4498-A946-1B30431E81C4 Bruce Woody August 18, 2020 Page 4 of 4 Orange County Solid Waste Bid and Construction Administration Services Metal & White Goods Retaining Wall Repair Draper Aden Associates Proposal No. R00592-204N AUTHORIZATION TO PROCEED ______________________________________ ________________ Orange County Solid Waste Management Date THIS INSTRUMENT HAS BEEN PRE-AUDITED IN THE MANNER REQUIRED BY THE LOCAL GOVERNMENT BUDGET AND FISCAL CONTROL ACT: ______________________________________ ________________ Office of the Chief Financial Officer Date THIS SCOPE OF WORK IS SUBMITTED PURSUANT TO THE TERMS OF THE AGREEMENT DATED FEBRUARY 22, 2017 BETWEEN DRAPER ADEN ASSOCIATES AND ORANGE COUNTY. __________________________________ _______________ C. Tyrus Clayton, Jr., PE Date Principal Draper Aden Associates DocuSign Envelope ID: 4A9AED1B-5955-4498-A946-1B30431E81C4 9/16/2020 9/16/2020 9/17/2020