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Home My WebLink AboutAgenda - 12-03-2001EXPANDED FACESHEET ORANGE COUNTY BOARD OF COMMISSIONERS December 3, 2001 Regular Meeting Monday, December 3, 2001 7:30 p. m. F. Gordon Battle Courtroom 106 E. Margaret Lane Hillsborough, N.C. 27278 COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES ACT" -interpreter services and/or special sound equipment are available with prior notice. If you need this assistance, call the County Clerk's office at 732-8181, ext. 2130. If you are disabled and need assistance, contact the ADA Coordinator at extension 2300 or TDQtt 644-3045. ESTIMATED TIMES LISTED AFTER EACH ITEM -these are approximate times. Citizens are encouraged to be at the meeting at 7:30. The Board usually considers items in the order listed and proceeds at a steady pace. As a courtesy to others, speakers are asked to limit their comments to three minutes. BACKGROUND INFORMATION ON AGENDA ITEMS - is available in the Clerk's office and complete copies of agenda material are located at the Orange County Library in Hillsborough and the Chapel Hill Library in Chapel Hill. Board Oraanization (7:30-7:40) a. Election of Chair b. Election of Vice Chair c. Desianation of Votina Deleaate for all NCACC and NACo Meetinas for Calendar Year Dec. 1. 2001-2002 Appointments (7:40-7:50) a. Manaaer b. Clerk to the Board c. County Attorney 1. ADDITIONS OR CHANGES TO THE AGENDA (7:50-7:55) PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, court~us manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. 2. CITIZEN & AUDIENCE COMMENTS (7:55-8:05) a. Matters not on the Printed Aaenda b. Matters on the Printed Aaenda (These matters will be considered as the Board addresses the items on the agenda below.) 3. BOARD COMMENTS (8:05-8:15) 4. COUNTY MANAGER'S REPORT (8:15-8:20) 5. RESOLUTIONS/PROCLAMATIONS (8:20-8:30) a. Proposed General Uses of Greene Tract The Board will consider a resolution providing direction to the Greene Tract Work Group regarding the disposition of the remaining 109 acres of the Greene Tract and affirming the Boards desired general uses of the property. 6. SPECIAL PRESENTATIONS (8:30-8:40) a. Status of Emeraencv Assistance Funds for Low-income Families The Board will hear a report and consider appropriating $30,000 in additional County funds to help address the emergency needs of low-income families. 7. PUBLIC HEARINGS 8. ITEMS FOR DECISION -CONSENT AGENDA (8:40-8:50) a. Prooertv Tax Refunds The Board will consider three requests for property tax refunds. b. Property Value Chanaes The Board will consider approving value changes made in property after the 2001 Board of Equalization and Review adjourned. c. Late Applications for Property Homestead Exemption The Board will consider two late applications for granting homestead exemptions for the 2001 tax year. d. Budaet Amendment #2 The Board will consider a budget ordinance for fiscal year 2001-2002. e. Examination of Bonds The Board will examine bonds for officials pursuant to G.S. 109.5. f. Governmental Accountina Standards Board (GASBI Statement 34 Implementation The Board will consider hiring the County's auditing firm, Cherry, Bekaert & Holland to assist County staff with accounting work required for the implementation of GASB statement 34. g Chanae Oranae County Arts Commission Staff Position from Permanent Part Time to Permanent Full Time The Board will consider increasing the hours of the Orange County Arts Coordinator from permanent part time (30 hours per week) to permanent full time (40 hours per week). h. Release of State Economic Develooment Fundina to Trianale J Council of Governments The Board will consider authorizing the release of funds appropriated to Triangle J Council of Governments by the General Assembly. i. Adootion of Uniform Fee Schedule for Reaister of Deeds and Creation of Automation Enhancement and Preservation Fund per House Bill 1073 The Board will consider adopting a uniform fee schedule (effective Jan. 1, 2002) for the Register of Deeds mandated by N.C. General Statute 161-10(a), and to create an automation enhancement and preservation fund mandated by N.C. General Statute 161-11.3. L Extension of Contract for Professional Services Associated with Reaister of Deeds Project The Board will consider extending a contract with Lee Software Development for additional tasks associated with the Register of Deeds automation project. k. Approval of Financina Arranaement for Oranae Rural Fire Department to Purchase a Reolacement Fire Truck The Board will consider a request from the Orange Rural Fire Department to enter into a financing arrangement to purchase a fire truck. I. Resolution to Aoolv and Enter into an Aareement with N.C. Deoartment of Transoortation for Community Transportation Proaram (CTPI Grant Funds The Board will consider authorizing an annual resolution statement for the community transportation program and approve an agreement with the N.C. Department of Transportation for fiscal year 2002-2003 for submission to the state. m. Oranae Public Transportation Aareement Renewals with Participatina Aaencies The Board will consider approval of Orange Public Transportation (OPT) vehicle leases and driver assignment agreements with participating agencies. n. Bid Award: 2001 GMC Box Truck for Oranae County Recvclina Proaram The Board will consider awarding a bid to the Volvo and GMC Truck Center of Charlotte, in the amount of $31,649, fora 2001 GMC box truck for use by the County's recycling program. o. Roaers Road Main Water Line Proiect Chanae Orders The Board will consider approving three change orders to the Rogers Road main water line project identified by the Orange Water and Sewer Authority staff. Q Minutes The Board will consider approval and/or correction of minutes from the following meetings: May 1, 2001 regular meeting; June 5, 2001 regular meeting; June 7, 2001 budget public hearing; June 12, 2001 budget work session; June 14, 2001 budget work session; and, June 18, 2001 budget work session. g Reappointment of Four Members to the Commission for the Environment The Board will consider reappointing four members to the Commission for the Environment. r. Reaooointment to Commission for Women The Board will consider reappointing one member to the Commission for Women. s. Reappointment to Hillsborouah Board of Adiustment The Board will consider reappointing one member to the Hillsborough Board of Adjustment. t. Reappointments to Human Relations Commission The Board will consider reappointing two members to the Human Relations Commission. u. Aooointment to Human Services Advisory Commission The Board will consider appointing one member to the Human Services Advisory Commission. 9. ITEMS FOR DECISION -REGULAR AGENDA a. Library Services Task Force Report and Recommendations (8:50-9:05) The Board will receive the final report and recommendations from the Library Services Task Force. b. Oranae County Transoortation Priority List for 2004 (9:05-9:25) The Board will consider Orange County's transportation priority projects for the 2004-2010 Transportation Improvement Program. c. Water and Sewer Manaaement. Plannina and Boundary Aareement (9:25-9:40) The Board will consider adopting the Water and Sewer Management, Planning and Boundary Agreement following final review by parties to the agreement. d. County Limited Enalish Proficiency Policy and Action Plan (9:40-9:55) The Board will consider adopting a policy to eliminate or reduce the maximum extent possible limited English proficiency as a barrier to accessing County government services. e. Auuointment to Solid Waste Advisory Board (9:55-10:10) The Board will consider one appointment to the Solid Waste Advisory Board. 10. REPORTS 11. APPOINTMENTS 12. MINUTES 13. CLOSED SESSION (10:10) To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS § 143-318.11(a)(5) 14. ADJOURNMENT