HomeMy WebLinkAboutAgenda - 09-02-2021; 8-f - Fiscal Year 2021-22 Budget Amendment #1 1
ORD-2021-021
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 2, 2021
Action Agenda
Item No. 8-f
SUBJECT: Fiscal Year 2021-22 Budget Amendment #1
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Rebecca Crawford, (919) 245-2152
Summary Gary Donaldson, (919) 245-2453
Attachment 2. Orange Rural Fire
Department Fund Balance
Letter of Request
Attachment 3. Chapel Hill-Carrboro City
Schools 2016 Approved
Bond Status
Attachment 4. Chapel Hill-Carrboro City
Schools High School
Project Status
PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year
2021-22.
BACKGROUND:
Note: The term "Deferred Revenues" used in several of the items listed below are also known
as unearned revenue or prepayments, and refers to revenue received in FY 2020-21 in advance
of FY 2021-22. Deferred revenue is reserved and accounted for on the County's balance sheet
as a liability to avoid expenditure in FY 2020-21. At the start of FY 2021-22, the deferred revenue
is then recognized on the income statement as revenue.
Department on Aging
1. The Department on Aging requests to amend its budget with the following items:
• The Department on Aging has received notification of a $5,000 grant award from the
North Carolina Department of Environmental Quality (NCDEQ) CARES Act funding
through the Triangle J Council of Governments to advance weatherization, energy
efficiency, urgent repair and beneficial electrification gains in the region and across
North Carolina. The grant period ends September 30, 2021. These grant funds will be
used to create a central resource to monitor all Handy Helpers projects in the
community.
• At its November 5, 2020 meeting, the Board of County Commissioners (BOCC)
approved the receipt of $118,837 in Families First and CARES funds from the Triangle
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J Council of Governments to meet additional need for food and supplies related to the
department's Nutrition Lunch Program. At its June 15, 2021 meeting, the BOCC
approved the receipt of an additional $149,527 for the same purpose. However, by June
30, 2021, services totaling only $110,391 had been performed. This budget
amendment provides for re-budgeting for the receipt of the remaining amount of
$157,973 for food and supplies for the department's Nutrition Lunch Program.
• At its November 5, 2020 meeting, the Board of County Commissioners (BOCC)
approved the receipt of$55,385 in Title III B CARES funds from the Triangle J Council
of Governments to support virtual programming and other supplies in the Senior
Centers related to the COVID-19 pandemic response. At its December 15, 2020
meeting, the BOCC approved the receipt of an additional $6,823 for the same purpose,
specifically assisting Handy Helpers construct ramps within the community. However,
by June 30, 2021, services totaling only $49,535 had been performed. This budget
amendment provides for re-budgeting for the receipt of the remaining amount of
$12,673 supplies for the Senior Centers related to the COVID-19 pandemic response.
• The Department on Aging has deferred revenue for the following programs:
o Senior Health Insurance and Information Program (SHIIP) — As of June 30,
2021, the department has $11,863 in deferred revenue; for use in FY 2021-22,
related to the SHIIP grant.
This budget amendment provides for the re-appropriation of these funds and
creates the following Department on Aging Grant Project Ordinance:
SHIIP Grant ($11,863) — Project #71151
Revenues for this project:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
SHIIP Deferred Revenue $0 $11,863 $11,863
Total Project Funding $0 $11,863 $11,863
Appropriated for this project:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
SHIIP Personnel $0 $10,084 $10,084
SHIIP Department Supplies $0 $1,779 $1,779
Total Costs $0 $11,863 $11,863
o Medicare Improvements for Patients and Providers Act (MIPPA) — As of
June 30, 2021, the department has $11,792 in deferred revenue, for use in FY
2021-22, related to the MIPPA grant.
This budget amendment provides for the re-appropriation of these funds and
creates the following Department on Aging Grant Project Ordinance:
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MIPPA Grant ($11,792) — Project #71152
Revenues for this project:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
MIPPA Deferred Revenue $0 $11,792 $11,792
Total Project Funding $0 $11,792 $11,792
Appropriated for this project:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
MIPPA Personnel $0 $11,792 $11,792
Total Costs $0 $11,792 $11,792
o Volunteer Income Tax Assistance (VITA) — As of June 30, 2021, the
department has $2,888 in deferred revenue, for use in FY 2021-22, related to
the VITA grant.
This budget amendment provides for the re-appropriation of these funds and
creates the following Department on Aging Grant Project Ordinance:
VITA Grant ($2,888) — Project #71153
Revenues for thisproject:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
VITA Deferred Revenue $0 $2,888 $2,888
Total Project Funding $0 $2,888 $2,888
Appropriated for this project:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
VITA Personnel $0 $2,166 $2,166
VITA Department Supplies $0 $722 $722
Total Costs $0 $2,888 $2,888
o Operation Fan — As of June 30, 2021, the department has $622 in deferred
revenue, for use in FY 2021-22, related to the Operation Fan grant.
This budget amendment reduces the General Fund appropriation for Operation
Fan by $2,500, provides for the re-appropriation of deferred revenue, and
creates the following Department on Aging Grant Project Ordinance:
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Operation Fan Grant ($622) — Project #71154
Revenues for this project:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
Operation Fan Deferred Revenue $0 $622 $622
Total Project Funding $0 $622 $622
Appropriated for this project:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
Operation Fan Department $0 $622 $622
Supplies
Total Costs $0 $622 $622
o Respite Caregivers CARES—As of June 30, 2021, the department has $27,771
in deferred revenue, for use in FY 2021-22 remaining in the General Fund,
related to the Respite Caregivers CARES grant.
o Mobility Management Grant — As of June 30, 2021, the department has
$17,171 in deferred revenue, for use in FY 2021-22 remaining in the General
Fund, related to the Mobility Management grant.
This budget amendment provides for the receipt of these deferred revenues for
use in FY 21-22.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Planning and Inspections Department
2. The Planning and Inspections Department requests to amend its budget with the following
items:
• At its March 24, 2020 meeting, the Board of County Commissioners (BOCC) approved
a consultant contract, not to exceed $287,218, to update the 2017 Orange County
Transit Plan analyzing revenues and expenditures through 2040. At its April 21, 2020
meeting, the BOCC approved for the budgeting of these reimbursement funds from the
Article 43 Transit Tax proceeds. However, by June 30, 2021, services totaling only
$144,263 had been performed, so encumbrances totaling $142,955 were closed out at
fiscal year-end. This budget amendment provides for re-budgeting for the receipt of
the remaining amount of $142,955 on the consultant contract to be received as 100%
reimbursement funds from Article 43 Transit Tax proceeds.
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• The Planning and Inspections Department has deferred revenue for the following
programs:
o Building Inspections — As of June 30, 2021, the department has $122,973 in
deferred revenue, for use in FY 2021-22, related to Building Inspections.
o Erosion Control — As of June 30, 2021, the department has $52,866 in deferred
revenue, for use in FY 2021-22, related to Erosion Control.
This budget amendment provides for the receipt of these deferred revenues for use in
FY 21-22.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement
of environmental laws, regulations, policies, and decisions. Fair treatment means
that no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and
commercial operations or policies.
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting
and volunteering by eliminating disparities in participation and barriers to
participation.
ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility
Goal impact is applicable to this item:
• CLEAN OR AVOIDED TRANSPORTATION
Implement programs that monitor and improve local and regional air quality by 1)
promoting public transportation options, 2) decreasing dependence on single-
occupancy vehicles, and 3) otherwise minimizing the need for travel.
Orange County Transportation Services
3. At its December 15, 2020 meeting, the Board of County Commissioners (BOCC) approved
the budgeting of $448,396 from the North Carolina Department of Transportation through
Durham-Chapel Hill-Carrboro Metropolitan Planning Organization 5307 CARES Act for a
federal pass-through multi-year grant to replace the current camera system and cover
eligible salary reimbursement for existing personnel. However, by June 30, 2021, salary
reimbursement and contract services totaling only $352,034 had been performed. This
budget amendment provides for re-budgeting for the receipt of the remaining amount of
$96,362 for contract services and IT equipment.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goals applicable
to this item:
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Health Department
4. The Health Department requests to amend its budget with the following items:
• Community Health Grant-The Health Department has received $150,000 in grant
funding from the State Office of Rural Health to be used for providing Diabetes Self-
Management Education and Medical Nutrition Therapy to income eligible clients. This
grant funds 1.125 FTE's and technology that will allow the Health Department and
partner agencies to purchase tablets and hotspots to lend to clients for use in telehealth
appointments.
• Delta Dental Grant-The Health Department has received $5,330 in in grant funding
from Delta Dental to purchase take-home cavity prevention kits for children patients
and small equipment for use in the mobile dental clinic.
• Granville-Vance Health Department- The Health Department has received $25,592
through a sub award from Granville-Vance Public Health to be used to supplement the
salary and benefits of one Human Services Program Manager to implement the North
Carolina Integrated Care for Kids Model (NC InCK). The goal of NC InCK is to provide
efficient, optimal physical and behavioral healthcare for children ages birth to 21 who
receive services through North Carolina's Medicaid or CHIP program.
This budget amendment provides for the receipt of these funds and creates the following
NC InCK Grant Project Ordinance:
NC InCK Grant ($25,592) — Project #71126
Revenues for this project:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
Grant Revenue $0 $25,592 $25,592
Total Project Funding $0 $25,592 $25,592
Appropriated for this project:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
Personnel $0 $25,592 $25,592
Total Costs $0 $25,592 $25,592
• Family Success Alliance Donations —As of June 30, 2021, the department has $500
in deferred revenue, for use in FY2021-22, related to the Family Success Alliance
program. This budget amendment provides for the receipt of these deferred revenues
for use in FY 21-22.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
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origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Department of Environment, Agriculture, Parks and Recreation
5. The Department of Environment, Agriculture, Parks and Recreation (DEAPR) has deferred
revenue for the following programs:
• NC Matching Grant — As of June 30, 2021, the department has $11,075 in deferred
revenue, for use in FY 2021-22, related to the Soil and Water division's NC Matching
Grant. Matching funds are used for office and educational supplies, staff training and
certification costs and award sponsorship.
• Little River Park Donations —As of June 30, 2021, the department had received Little
River Park donations of $45,936. These funds have been earmarked as deferred
revenue, for use in FY 2021-22. This budget amendment provides for the re-
appropriation of these funds and creates the following Little River Park Donations Grant
Project Ordinance:
Little River Park Donations Grant ($45,936) — Project #20012
Revenues for this project:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
Deferred Revenue $0 $45,936 $45,936
Total Project Funding $0 $45,936 $45,936
Appropriated for this project:
Current FY 2021-22 FY 2021-22 FY 2021-22
Amendment Revised
Little River Park Donations Grant $0 $45,936 $45,936
Total Costs $0 $45,936 $45,936
This budget amendment provides for the receipt of these deferred revenues for use in FY
21-22.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Child Support Services
6. The Department of Child Support Services has need for contract legal services pending
the employment of a full time attorney to cover the primary attorney responsibilities for the
department and to ensure a smooth transition of legal services to the department with the
onboarding of the newly hired staff attorney. This amendment seeks to increase the budget
for IV-D Refunds, federal funding through annual performance incentive awards, based on
historic actuals to more accurately reflect the average revenue, increasing IV-D Refunds
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budget by $39,000 to $88,437. $10,000 of these funds are to be used for contract legal
services in FY 2021-22.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Series 2021 Financing — General Obligation Bonds
7. The County closed on the sale of Series 2021 General Obligation Bonds for Affordable
Housing on July 8, 2021. This budget amendment provides for the Cost of Issuance and
Underwriter's Discount related to the Series 2021 General Obligation Bonds financing
package of $181,094 in the General Fund to be included in the overall Debt Service
budgeted expenditures, and provides for the receipt of the financing proceeds to cover the
cost of these expenditures in the General Fund.
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals associated
with this item.
Chapel Hill-Carrboro City Schools Capital Projects
8. The Chapel Hill-Carrboro City Schools (CHCCS) Board of Education has requested to
close two (2) School Capital Projects that have ended or been held in contingency, and
repurpose those available CHCCS funds of $2,373,024 to support completing the
construction of the Chapel Hill High School addition. This budget amendment provides for
the repurposing of available funds, and amends the following School Capital Project
Ordinances:
Major Facility Renovations— (-$1,733,892) - Project# 53053
Revenues for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
Alternative Financing $1,724,900 $1,724.900 $0
From General Fund $8,992 $8,992 $0
Total Project Funding $1,733,892 $1,733,892 $0
Appropriated for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
Contingency $1,733,892 $1,733,892 $0
Total Costs $1,733,892 $1,733,892 $0
Lincoln Center Conversion — (-$639,132) - Project# 53040
Revenues for thisproject:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
2016 Bonds $1,436,000 $639,132 $796,868
Total Project Funding $1,436,000 $639,132 $796,868
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Appropriated for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
Construction $1,436,000 ($639,132) $796,868
Total Costs $1,426,000 $639,132 $796,868
Chapel Hill High School Project — ($2,373,024) — Project #53001
Revenues for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
2016 Bonds $68,000,000 $639,132 $68,639,132
Alternative Financing $0 $1,724,900 $1,724,900
From General Fund $0 $8.992 $8,992
Total Project Funding $68,000,000 $2,373,024 $70,373,024
Appropriated for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
Construction $68,000,000 $2,373,024 $70,373,024
Total Costs $68,000,000 $2,373,024 $70,373,024
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Chapel Hill Carrboro City Schools Quarterly Bond Project Update
Chapel Hill Carrboro City Schools (CHCCS) has provided a quarterly update of the 2016
Bond Issuance Projects and its Major Facility Renovations capital projects (see
Attachments 3 and 4.)
Attachment 3 provides project status for CHCCS $72.1 million 2016 Bond Authorization.
Attachment 4 provides CHCCS project estimates for the Chapel Hill High School project.
County Manager's Office
9. Funding for a performance evaluation of the Planning and Inspections Department (a
contract was awarded to MGT of America Consulting, LLC) was approved in FY 2020-
2021, but was unable to be expended in that same fiscal year. This budget amendment
provides for the transfer of $20,833 from the Facility Master Plan — Hillsborough Capital
Project to the County Manager's Office to cover the cost of the contract, and amends the
following capital project ordinance:
Facility Master Plan - Hillsborough — (-$20,833) - Project# 10078
Revenues for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
Transfer from General Fund $300,000 $20,833 $279,167
Total Project Funding $300,000 $20,833 $279,167
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Appropriated for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
Facility Master Plan $300,000 $20,833 $279,167
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Animal Services
10.The Animal Services Department has received a restitution payment owed due to cost of
care for animals taken in to possession in 2019. This $8,200 will be used to fund additional
animal related supplies.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Department of Social Services
11.The Department of Social Services has received the following revenues:
• Special Child Incentive: The department has received $37,139 for the number of
adoptions completed by Social Services in the prior year. These funds are to be
used to promote the adoption program and enhance agency adoption services. This
amendment authorizes these expenditures in the DSS Client Fund, outside of the
General Fund.
• Cardinal Innovations: The department has received notification from Cardinal
Innovations of funds totaling $217,760 for a broad set of services designed to
support children in custody of the County. This sub-capitated payment arrangement
includes Cardinal Innovations paying Social Services a per-member, per-month rate
for each child in the custody of the County for whom Cardinal received Foster
Children capitation payments from the North Carolina Department of Health and
Human Services during the previous month. This amount is for April through July
2021. This amendment authorizes these expenditures in the DSS Client Fund,
outside of the General Fund.
• Toy Chest: The department has received $28,385 in donations for the annual toy
drive. This amendment authorizes the receipt of these donations in the DSS Client
Fund outside of the General Fund.
• NC InCK: The department has been approved to become a partner with Duke and
UNC, as well as Alamance, Durham, Granville, and Vance counties in NC Integrated
Care for Kids (NC InCK). The NC InCK model is a child-centered service delivery
and state payment model aimed at improving the quality of care and reducing
expenditures for children insured by Medicaid or NC Health Choice. NC InCK will
provide the department$81,800 to fund 1.000 FTE Social Work Supervisor III, which
will aim to integrate services for children, including physical and behavior health,
food, housing, early care, and education. This amendment authorizes the 1.000
time-limited FTE through December 2026 and the receipt of the funds.
• Home Community Care Block Grant (HCCBG): The department has received
$13,657 in additional Home Community Care Block Grant funds from Triangle J
COG for COVID relief. These funds will be used to provide in-home aid services for
adult/disabled clients in order to keep them living independently in their homes.
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SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Housing and Community Development
12.The Department of Housing and Community Development has received the following
revenues:
• Technical Amendment Emergency Voucher Program- The department has
received $241,540 from the Department of Housing and Urban Development to
provide emergency housing vouchers between July 2021 and June 2022. The FY
2021-22 budget only anticipated $148,404 for this program, so this amendment
increases the award by $93,136 to the full amount. These funds will be received in
the Housing Choice Voucher Fund, outside of the General Fund.
• Deferred Revenue Housing Voucher Program — In FY 2020 and FY 2021, the
department received funds from Housing and Urban Development (HUD) to provide
additional services during Covid. The department requests to defer $33,357 to FY
2022 to continue to provide these services. This amendment defers this revenue in
the Housing Choice Voucher Fund, outside the general fund.
• Contribution from Hillsborough — The department has received $20,000 from the
Town of Hillsborough to provide emergency housing assistance to the residents of
the town. This amendment provides receipt of these funds in the Community
Development Fund, outside of the General Fund.
• Contribution from Chapel Hill — The department has received $65,542 from the
Town of Chapel Hill to provide emergency housing assistance to the residents of the
town. This amendment provides receipt of these funds in the Community
Development Fund, outside of the General Fund.
• Continuum of Care Coordinated Entry Grant—The department has received notice
of the second year of funding through the Housing and Urban Development
Continuum of Care Coordinated Entry Grant. This $130,000 annual grant will support
2.000 FTE Coordinated Entry Specialists through October 2022. These funds will be
appropriated in the Community Development Fund, outside of the General Fund.
• Technical Amendment Continuum of Care Planning Grant — This amendment
creates a project ordinance for the Continuum of Care Planning grant in the
Community Development Fund, outside of the General Fund, and transfers $21,107
from the Partnership to End Homelessness budget to the newly created grant.
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Continuum of Care Planning Grant— ($21,107) - Project # 47476
Revenues for thisproject:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
CoC Grant Funds $0 $21,107 $21,107
Total Project-Funding $0 $21,107 $21,107
Appropriated for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
Continuum of Care Planning $0 $21,107 $21,107
Grant
Total Costs $0 $21,107 $21,107
• Urgent Repair Program — Department has received notification of$100,000 in grant
funds from the North Carolina Housing Finance Agency (NCHFA) to be used toward
the Urgent Repair Program. The required County match of $40,000 is being
transferred from available funds within the same Community Development Fund. This
budget amendment provides for the receipt and appropriation of these additional
funds, and establishes the following 2021 NCHFA Urgent Repair Grant Project
Ordinance:
2021 NCHFA Urgent Repair Grant— ($140,000) - Project#47453
Revenues for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
NCHFA Grant Funds $0 $100,000 $100,000
Orange County Match $0 $40,000 $40,000
Total Project Funding $0 $140,000 $140,000
Appropriated for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
2021 NCHFA Urgent Repair $0 $140,000 $140,000
Grant
Total Costs $0 $140,000 $140,000
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
13
Library Services
13.The Department of Library Services has received the following revenues:
• LSTA Capital Grant — The department has received $37,343 from the State Library
to purchase Contactless Checkout Kiosks. These funds will be used in addition to the
funding provided to department in the IT Governance Council Capital Project to
purchase these devices. These funds will be appropriated in the County Capital Fund,
outside of the General Fund.
• SLNC Adapts Grant — The department has received $25,000 from the State Library
to provide additional chrome books and WiFi hotspots for checkout. This amendment
provides recognition of this awards and authorizes its use.
• Friends of the Library — The department has received $2,034 from the Orange
County Friends of the Library to cover the costs of departmental programing and
incentive prizes. This amendment recognizes the receipt of this donation.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
County Manager— Arts Commission
14.The Arts Commission has deferred the following revenues:
• State Arts Grant - The Orange County Arts Commission has received $1,555 in
returned grant funds from its State Arts Grant award in FY 2019-20, which it was not
able to spend in FY 2020-21. These returned grants were from schools unable to fulfill
programs due to COVID-19. Funds are to be re-granted to top scoring Grassroots
applicants who are 501 c3 arts organizations. These funds are deferred from FY 2020-
21 to FY 2021-22 in the Visitors Bureau fund outside of the General Fund.
• Big Night in for the Arts Donations — As of June 30, 2021, the Arts Commission
was not able to spend $9,763 of the donations received during the Night for the Arts
event in FY 2020-21 . This amendment defers these revenues to be spent in FY 2021-
22. This will occur in the Visitors Bureau Fund, outside of the General Fund.
• Eno Mills Arts Incubator—As of June 30, 2021, the Eno Mills Arts Incubator Project
received $1,801 more in revenue than it spent. In order to reinvest those earnings in
the arts community, those revenues will be deferred into FY 2021-22. This will occur
in the Visitors Bureau Fund, outside of the General Fund.
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15.This budget amendment provides for the County's contribution of $77,500 related to the
upfit costs associated with the new Eno Arts Mill multipurpose arts space. The upfit
included installation of sinks, re-keying of locks, installation of doors, and a small
kitchenette for staff and tenants of the space. This project will be funded with available
Article 46 Sales Tax Fund reserves, outside of the General Fund. With this appropriation,
$697,668 remains in reserves.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Criminal Justice Resource Department
16.The Criminal Justice Resource Department has deferred the following revenues:
• Drug Treatment Court— As of June 2021, the department has $5,000 in deferred
ABC Board revenue, to be deferred to FY 2021-22. These funds will be used to
assist justice-involved individuals in the drug treatment court.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Orange Rural Fire Department
17.The Orange Rural Fire Department has requested a portion ($16,750) of the district's
available, unassigned fund balance for the purchase of a replacement air conditioning unit
for station one and a replacement water rescue boat that is leaking and unable to be
repaired. With this appropriation, approximately $158,826 remains in the district's
unassigned fund balance or 9.7% of budgeted expenditures. This budget amendment
provides for the appropriation of $16,750 from the district's fund balance for the above
stated purpose. (See Attachment 2.)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these items other than as noted otherwise above.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2021-22 and increases
15
the General Fund by $1,176,767, increases the Grants Fund by $98,693, increases the Fire
Districts Fund by $16,750; increases the Housing Choice Voucher Fund by $126,493, increases
the Community Development Fund by $315,542, increases the Visitors Bureau Fund by $13,119,
increases the County Capital Fund by $37,343, and increases the DSS Client Enhancement Fund
by $283,734.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for Fiscal Year 2021-22.
16
Year-To-Date Budget Summary
Fiscal Year 2021-22
Section 8 Community Visitors DSS Client
Fire Districts (Housing Development Bureau County Enhancement
Fund Budget Summary General Fund Grants Fund Fund Fund) Fund Fund Capital Fund
Original Budget $240,762,361 $552,076 $7,242,735 $4,501,584 $948,056 $1,432,667 $0 $0
Additional Revenue Received Through
Budget Amendment#1 (September 2, 2021)
Grant Funds $608,846 $98,693 $126,493 $315,542 $13,119 $37,343 $283,734
Non Grant Funds $567,921
Fund Balance for Anticipated Appropriations
(i.e. Encumbrances)
Fund Balance Appropriated to Cover
Anticipated and Unanticipated Expenditures $16,750
Total Amended Budget $241,939,128 $650,769 $7,259,485 $4,628,077 $1,263,598 $1,445,786 $37,343 $283,734
Dollar Change in 2021-22 Approved Budget $1,176,767 $98,693 $16,750 $126,493 $315,542 $13,119 $37,343 $283,734
% Change in 2021-22 Approved Budget 0.49% 17.88% 0.23% 2.81% 33.28% 0.92% 0.00% 0.00%
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent
Positions (includes Permanent and Time
Limited) 947.980 5.000 0.000 5.950 11.500 7.000 0.000 0.000
Changes to Full Time Equivalent Positions 2.125
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2021-22 1950.1051 5.0001 0.0001 5.9501 11.5001 7.0001 0.0001 0.000
M AA,h 17
Orange Rural Fire Department
PO Box 1511
Hillsborough, IAC 27278
August 11, 2021
Rebecca Crawford
Orange County Budget Office
PO Box 8181
Hillsborough; NC 27278
I
Dear Rebecca:
On behalf of the Orange Rural Fire Department Board of Directors, I would like to
request $16,750.00 from our fund balance.
At this time, we need to purchase a replacement air conditioning unit for station one.
The cost for this project is $12,950.00. We also need to purchase a replacement water 1
rescue boat. The boat that we have is unable to be repaired. The cost for this project is
$3,800.00.
These items were not budgeted for but very much needed by the department. If you
have any questions, please feel free to contact me at 919-732-7911.
1
1
T ank you
Steve Summey, President
i
i
i
I
206 S.Churton St. www.ORFD.net
Hillsborough,NC 27278 admin@orfd.net
(919)732-7911
Fax: (919)644-1338
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ATTACHMENT 3: Chapel Hill-Carrboro City Schools 2016 Bond Issuance Projects Update
Projected
Completion Date of Current Approved Actuals(as of
Project Project Status All Projects Budget June 30,2021) Available
Chapel Hill High School The construction work for all buildings is substantially complete and
we have a Conditional CO and waiting on City Zoning to sign off on Substantial
the site.They are currently reviewing a new utility survey that they Completion
require before full acceptance. scheduled for
Substantial completion:January 15th 1/15/2021 $ 68,000,000 $ 68,000,000 $
Project Cancelled. Requested transfer of the remaining funds for
Lincoln Center Conversion the completion of the Chapel Hill High School project.
No new status $ 1,436,000 $ 1,436,000 $
These Preliminary Planning Funds were provided to CHCCS as part
of the FY 2015-16 CIP to be"shovel'ready"for a project or projects;
Preliminary Planning Funds these funds would be reimbursed from approved Bond Referendum
funds $ 750,000 $ 750,000 $
Total Bonds Issued to Date
$ 70,186,000 $ 70,18e,000 $ -
Bonds Yet to Be Issued Scheduled Final Tranche of 2016 Bond Funds in FY 2021-22
$ 1,922,000
Grand Total of 2016 Bonds
$ 72,108,000
19
ATTACHMENT 4: Chapel Hill High School/Lincoln Center Projects (Major Facility Renovations Project in CIP)
Project Original Budget Revised Budget Actuals" Balance Remaining Notes
Chapel Hill High School 68,000,000 68,000,000 73,340,493 (5,340,493) Bond Funds
CHHS-Major Renovations -this amount not included in Combined Bond Project 600,900 598,478 598,478 - Older Facilities Funding
Totals Below
Total 68,600,900 68,598,478 73,938,971 (5,340,493)
Available Funds(Capital Reserve Funds):
Lincoln Center Conversion 1,436,000 1,436,000 796,868 639,132 Bond Funds
Major Facility Renovations 1,724,900 1,733,892 - 1,733,892 All in a Contingency account
Total 3,160,900 3,169,892 796,868 2,373,024
Grand Total-Major Facility Renovations 71,761,800 71,768,370 74,735,839 (2,967,469)
`Actuals as of Munis Report through 6/30/21
Total CHCCS Projected Expenditures and Revenues: Notes
Total Projected
Combined Bond Projects: Expenditures As estimated by CHCCS Finance
Chapel Hill High School Project $74,965,546
Lincoln Center Project(includes$750K in Preliminary Planning Exps) 1,546,868
Total 76,512,414
Total Projected
Revenues
Bond Funds-Chapel Hill High School(CHHS) 68,000,000
Bond Funds Used-Lincoln Center 796,868
Apply Unused Bond Funds from Lincoln Center towards the CHHS Project 639,132 FY 2021-22 Budget Amendment 1
Advanced Preliminary Planning Funds-Bond Funds 750,000
Final Tranche of 2016 Bond Funds in FY 2021-22 1,922,000
Total 2016 Bond Funds 72,108,000
Estimated Sales Tax Reimbursements 1,200,000
Additional Incentives and Reimbursements 488,062 Detail of reimbursements below
Contingency Funds-Major Facility Renovations Project towards CHHS Project 1,733,892 FY 2021-22 Budget Amendment 1
75,529,954
Projected Surplus/(Deficit) (982,460)
Deficit to be Covered with available School Capital Outlay Fund Balance-CHCCS 998,654
Projected Surplus/(Deficit) 16,194
reimbursement
reimbursement
u e Energy incentives
eim ursemen s I otal $488,062