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Agenda - 09-02-2021; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 2, 2021 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: May 18, 2021 Virtual Business Meeting Attachment 2: May 20, 2021 Virtual Budget Work Session Attachment 3: May 27, 2021 Virtual Budget Work Session Attachment 4: June 1, 2021 Virtual Business Meeting Attachment 5: June 3, 2021 Virtual Budget Public Hearing and Work Session Attachment 6: June 8, 2021 Virtual Budget Work Session Attachment 7: June 15, 2021 Virtual Business Meeting Attachment 8: June 28, 2021 Virtual Special Meeting FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 VIRTUAL BUSINESS MEETING 5 May 18, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Business Meeting on Tuesday, 9 May 18, 2021 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Mark Dorosin (arrived at 7:03 p.m.), Amy Fowler, Sally Greene, Jean 13 Hamilton, and Earl McKee 14 COUNTY COMMISSIONERS ABSENT: None 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. 21 22 A roll call was called; all members were present, except Commissioner Dorosin. 23 24 Due to current public health concerns, the Board of Commissioners is conducting a Virtual 25 Business Meeting on Tuesday, May 4, 2021. Members of the Board of Commissioners 26 participated in the meeting remotely. As in prior meetings, members of the public were able to 27 view and listen to the meeting via live streaming video at 28 http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on 29 channels 1301 or 97.6 (Spectrum Cable). 30 31 In this new virtual process, there are two methods for public comment. 32 • Written submittals by email 33 • Speaking during the virtual meeting 34 35 Detailed public comment instructions for each method are provided at the bottom of the 36 agenda. (Pre-registration is required.) 37 38 1. Additions or Changes to the Agenda 39 No changes. 40 41 Chair Price dispensed with reading the public charge. 42 43 Public Charge: The Board of Commissioners pledges its respect to all present. The Board asks 44 those attending this meeting to conduct themselves in a respectful, courteous manner toward 45 each other, county staff and the commissioners. At any time should a member of the Board or 46 the public fail to observe this charge, the Chair will take steps to restore order and decorum. 47 Should it become impossible to restore order and continue the meeting, the Chair will recess 48 the meeting until such time that a genuine commitment to this public charge is observed. The 49 BOCC asks that all electronic devices such as cell phones, pagers, and computers should 50 please be turned off or set to silent/vibrate. Please be kind to everyone. 2 1 2 Arts Moment— No Arts Moment was available for this meeting. 3 4 2. Public Comments 5 a. Matters not on the Printed Agenda 6 None. 7 8 b. Matters on the Printed Agenda 9 (These matters will be considered when the Board addresses that item on the agenda 10 below.) 11 12 3. Announcements, Petitions and Comments by Board Members 13 Commissioner Bedford said she had no comments. 14 Commissioner Hamilton said she will pull consent item 8-m, the report on school facility 15 needs over the next 10 years. She said the schools have to submit this report to North Carolina 16 Department of Public Instruction (DPI). She said she wants to pull this item because the needs 17 total nearly $500 million over 10 years, and she thinks Commissioners need a plan to address 18 facility needs. She petitioned the Commissioners to set up a work group comprised of County 19 Commissioners, staff, schools board members and staff to create a long-term plan to address 20 these long neglected needs of school facilities. 21 Commissioner McKee said he enthusiastically supports Commissioner Hamilton's 22 petition as well. 23 24 Commissioner Dorosin arrived at 7:03 p.m. 25 26 Commissioner Fowler petitioned the Board of County Commissioners (BOCC) to discuss 27 resuming in person local government meetings. She said she would like the Board and staff to 28 consider continuing to run work session meetings virtually, if there are no public hearings. She 29 said when meetings in person start, of which she is in favor, she would like to create a policy 30 and protocol for Commissioners and the public to participate virtually as needed, allowing for 31 greater flexibility and more resident access, more participation, less fuel, and saving of time. 32 She said Covid has offered some useful adaptations, which she would like to consider using, 33 post pandemic. 34 Chair Price said this petition will be discussed at Chair/Vice Chair review, and reminded 35 the BOCC that the state legislature controls how local governments can meet. 36 Commissioner McKee referred to the second line of the public charge, which states: 37 `those attending this meeting to conduct themselves in a respectful, courteous manner toward 38 each other, county staff and the commissioners." He said he attended an information session 39 yesterday about the Buckhorn Area Plan, and was disheartened by comments made toward and 40 about professional staff. He said he considers elected officials to be open game, but does not 41 find derogatory comments made to, or about, professional staff to be acceptable. He said he 42 hopes people would take heed to this, and be more amenable going forward. He referred to 43 Commissioner Fowler's comment about public meetings, and believes public business should 44 be conducted in the public house. He petitioned for the last two public meetings of the year to 45 be held in person at Whitted, which is large enough to accommodate social distancing. 46 Commissioner Greene extended condolences to Chair Price for the loss of her father. 47 Commissioner Dorosin also expressed sympathies to Chair Price. 48 Chair Price said the Elections Advisory Group requested an extension to produce their 49 report, from July 31St until August 151h. She said it seems reasonable since the BOCC will not 50 be meeting during this time. 51 There was consensus amongst Commissioners to grant this extension. 3 1 2 4. Proclamations/ Resolutions/ Special Presentations 3 NONE 4 5 5. Public Hearings 6 a. Amendment to the Code of Ordinances — Minimum Housing Standards Ordinance 7 The Board conducted a public hearing on an amendment to the Code of Ordinances to bring the 8 Minimum Housing Standards Ordinance (the "Ordinance") into compliance with Chapter 160D of 9 the North Carolina General Statutes. 10 11 BACKGROUND: 12 In 2019 Chapter 160D of the North Carolina General Statutes was signed into law. In addition 13 to combining the land use laws applicable to cities and counties into a single chapter, 160D 14 modified the law as it relates to minimum housing ordinances. Soon thereafter staff with the 15 Town of Hillsborough indicated an interest in having the Ordinance enforced within Town limits. 16 These two things prompted a review of the Ordinance during which it was discovered to be in 17 need of updating due to the fact it has not been updated since its original adoption in 1984. 18 Some of the more substantive changes to the Ordinance include: 19 20 • Section 20-32, adds several definitions and removes the requirement that the 21 enforcement officer be a certified code enforcement official due to the fact that this 22 requirement, at least for the last 15 —20 years, has not been met by the County and 23 enforcement consisted of various staff in the Housing Department. 24 • Section 20-34, adds structural and sanitary maintenance standards; 25 • Section 20-36, adds minimum heating standards; 26 • Section 20-39, adds minimum standards to basements used as living areas; 27 • Section 20-44, clarifies the inspection authority of the public officer; 28 • Section 20-45, clarifies the enforcement authority of public officer to order repair, 29 vacation, and demolition of a property only upon governing board approval, authorizes 30 liens upon property for such costs, and authorizes judicial enforcement action (for 31 demolition and structural conditions the public officer is now required to consult with a 32 County code enforcement official); 33 Section 20-48, authorizes civil citations and removes the criminal penalty for violations. 34 35 The Ordinance is currently enforceable within the County's jurisdiction and the amendments will 36 be effective upon adoption. Senior staff with the Town of Hillsborough indicate a desire to adopt 37 the Ordinance for future enforcement within Town limits. 38 39 John Roberts said the authority for minimum housing codes is found in the new Chapter 40 160D of the North Carolina General Statutes. He said once 160D was amended, some 41 circumstances arose with the Town of Hillsborough asking the County to enforce its minimum 42 housing code within the Town's jurisdiction. He said, upon review, it was obvious some 43 changes needed to be made. He said the majority of changes come from the statute itself, 44 which allows for additional enforcement authority than in the current code, which has not been 45 amended since it was created in 1984. He said once changes were made, he submitted them 46 to the Planning Department, Housing Department, and Human Rights and Relations 47 Department for comments. He said all of the departments had comments, and the Planning 48 Department questioned why a Certified Code Enforcement Official is listed as the only type of 49 enforcement officer that could be appointed by the Board. He said he did not have an answer to 50 that, as it is not required by state law. He said he spoke to the former Housing director, who 4 1 believed it was not utilized, and the ordinance was not followed in that manner. He said the 2 most recent enforcement officer wasn't a certified code official. 3 John Roberts reviewed the changes, as follows: 4 Section 20-32, adds several definitions and removes the requirement that the 5 enforcement officer be a certified code enforcement official. This change is offset by requiring 6 the enforcement officer to consult with a certified code enforcement official if minimum housing 7 issue involves a structural defect or if condemnation or demolition is being considered. Section 8 20-34, adds structural and sanitary maintenance standards from 160D, which were not 9 previously included. Section 20-36, adds minimum heating standards. Section 20-39, adds 10 minimum standards to basements used as living areas and differentiates cellars which by 11 definition have no adequate lights or ventilation. Basements are described as partially exposed 12 to an outside wall and has adequate light and ventilation. Section 20-44, clarifies the inspection 13 authority of the public officer. Section 20-45, clarifies the enforcement authority of public officer 14 to order repair, vacation, and demolition of a property only upon governing board approval, 15 authorizes liens upon property for such costs, and authorizes judicial enforcement action (for 16 demolition and structural conditions the public officer is now required to consult with a County 17 code enforcement official). Section 20-48, authorizes civil citations and removes the criminal 18 penalty for violations of the Ordinance. John Roberts said there are a couple of reasons for this 19 including the General Assembly has been looking at removing criminal penalties from all local 20 ordinance misdemeanors. He said these charges are very low on priority list for the District 21 Attorney's office. Another reason is because there are responsibilities in the Ordinance for 22 tenants to keep up certain requirements, so could be held accountable in addition to landlord. 23 The Ordinance is currently only enforceable in Orange County's jurisdiction, so if the Board 24 approves these changes, the County will work with the Town of Hillsborough so it can adopt in 25 its jurisdiction, and address the possible violations they are seeing. 26 Commissioner Dorosin asked if the enforcement of the ordinance is complaint driven. 27 He said there will not be a coordinated inspections department. 28 John Roberts said that is correct. He said the only way for regular inspections to take 29 place is for the County to declare an area to be blighted. He said this is a change the General 30 Assembly made before 160-D, when it removed the authority for regular inspection from 31 counties. 32 Commissioner Dorosin asked which department would receive the complaints. 33 John Roberts said the Housing Director did not feel the Housing Department was 34 appropriate, and the Planning Department does not have sufficient staff at this time. He said 35 the Human Rights and Relations Director said her investigator could do this. He said he will 36 work with County Manager on the appropriate location. 37 Commissioner Dorosin asked if this information would be put on the website for the 38 public to see, so there would be a way for them to report issues. 39 John Roberts said yes. He said there have not been many enforcement actions, and a 40 lot more publication and public notice is needed. 41 Commissioner Dorosin said a lot of people think only towns have minimum housing 42 standards, and that unincorporated areas are not subject to this kind of code enforcement. He 43 said it is critical to make it a viable and working Ordinance, and he is encouraged that 44 Hillsborough wants to engage the County to have these standards in their jurisdiction. He said 45 Hillsborough has been limited around housing, due to the size and resources of the Town, and 46 can begin more collaboration on housing issues in general. 47 Commissioner Greene said she is concerned to hear that the Planning Department does 48 not have capacity. She asked if the inspection function is part of that department. 49 John Roberts said yes, and clarified that Certified Code Enforcement Officials are hard 50 to come by, and this Ordinance has never been the Planning Department's responsibility. He 51 said the old ordinance required that Code Enforcement Official, but was never used, so the 5 1 Planning Department never prepared, or was even aware, that this requirement was in this 2 Ordinance. He said this requirement is not listed in the Unified Development Ordinance (UDO). 3 Commissioner Greene asked if there is a plan for how the Human Rights and Relations 4 Department will carry out the function. 5 John Roberts said the statute does not require a Certified Code Enforcement Official. He 6 said the Human Rights Civil Rights investigator investigates civil rights violations, and a little 7 more training would be needed for them to do minimum housing inspections for the majority of 8 the types of violations that are found. He said the Department can consult with a certified code 9 enforcement official, if necessary, and it would cost more to hire a Certified Code Enforcement 10 Official than for the Civil Rights investigator to do it. 11 Commissioner Greene asked if there is a reason why a person in the Planning 12 Department, who is not a Certified Code Enforcement Official, could do the investigations. She 13 said this seems to do more with structure than Civil Rights related violations. She asked if 14 Michael Harvey has responsibilities for inspection. 15 Bonnie Hammersley said it has not been determined where the position will be, and it is 16 under evaluation. She said John Roberts named the three departments where there is 17 potential. She said all three departments are a potential good fit, and she is waiting for this to 18 be passed. She said she will keep the BOCC updated. 19 Commissioner Hamilton asked if there is a common theme in the majority of the 20 violations are. 21 John Roberts said rodent infestations or other pests; garbage inside the dwelling; 22 maintaining clean and sanitary conditions; hot water access; adequate water closet; adequate 23 heating when temperature is below 55 degrees; etc. 24 Commissioner Hamilton asked if there is a reason someone who is not a Certified Code 25 Enforcement Official could cover the majority. 26 John Roberts said the reason is most violations will not be structural defects, but rather 27 would be viewable, like working toilet, proper seals, etc. 28 Commissioner Fowler asked if this ordinance only applied to rental dwellings. 29 John Roberts said yes. 30 Commissioner Fowler clarified that homeowners could live however they choose. 31 John Roberts said there are policy reasons these standards have not been applied to 32 homeowners, including owners may choose not to make certain repairs. He said in cases 33 where an owner cannot afford a repair, there are Community Development Block Grant (CDBG) 34 funds available. 35 Chair Price asked if public health had been considered to house this function, who does 36 inspections regarding sewer and public water. She said this seems to be an issue of public 37 health or fair housing. She asked if anything done in NC when children are involved, even if 38 owner occupied. 39 John Roberts said the Health Department is certainly an option to be discussed. He said 40 when children are involved, it would be a Department of Social Services (DSS) issue and Child 41 Protective Services would get involved. 42 43 Commissioner McKee exited meeting at 7:29 p.m. 44 45 A motion was made by Commissioner Bedford, seconded by Commissioner Hamilton, to 46 open the public hearing. 47 48 Roll call ensued. Commissioner McKee was not present, but vote was recorded as yes. 49 50 VOTE: UNANIMOUS 51 6 1 PUBLIC COMMENTS: 2 None. 3 4 A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, to 5 close the public hearing. 6 7 Commissioner McKee returned to the meeting at 7:30 p.m. 8 9 Roll call ensued 10 11 VOTE: UNANIMOUS 12 13 A motion was made by Commissioner Bedford, seconded by Commissioner Hamilton, to 14 accept additional written comments to the Board of County Commissioners via e-mail to 15 ocbocc@orangecountync.gov or by delivery to the office of the Orange County Clerk at 300 16 West Tryon Street, Hillsborough, NC 27278 until 9:00 a.m. on Thursday, May 20, 2021; and 17 schedule a final vote on the Ordinance at the Board's June 1, 2021 Business meeting. No 18 additional public comments shall be received on this item at the June 1, 2021 Business 19 meeting. 20 21 Roll call ensued. 22 23 VOTE: UNANIMOUS 24 25 6. Regular Agenda 26 a. Unified Development Ordinance Text Amendments — "1601)" Legislation 27 28 The Board considered a decision on County-initiated amendments to the Unified Development 29 Ordinance to conform County regulations to a new chapter, 160D, of the North Carolina General 30 Statutes. As a result, amendments to Appendix F of the Comprehensive Plan and to the 31 Planning Board's and Board of Adjustment's Rules of Procedure are also necessary. 32 33 The public hearing for this item was on May 4, 2021 and no additional public comments shall be 34 received on this item at the May 18, 2021 Business meeting. 35 36 BACKGROUND: 37 Background information is available in the May 4 public hearing materials available at 38 http://server3.co.orange.nc.us:8088/WebLink/0/doc/64351/Pagel.aspx and a video of the 39 hearing is available at.http://orangecountync.gov/967/Meeting-Videos 40 41 During the public hearing one resident spoke regarding the proposal to conform mailed 42 notification timelines to statutory language. Currently, language in the UDO requires that mailed 43 notifications for Comprehensive Plan Future Land Use Map amendments (Section 2.3.5) and 44 Zoning Atlas amendments must be mailed a minimum of 15 days (but not more than 25 days) 45 prior to both the Planning Board meeting and to the public hearing (two separate notices are 46 sent) (Section 2.8.7). Staff had suggested mirroring the statutory language of a minimum of 10 47 days but not more than 25 days (NCGS 160D-602(a)). Residents have also sent written 48 comments to the Board of County Commissioners; these comments are viewable on the Google 49 Group archive page: https://groups.google.com/q/ocbocc. No written comments were delivered 50 to the Planning Department offices prior to the May 6, 2021 9:00 a.m. deadline. 51 7 1 Additionally, there was discussion over the proposal by staff to add the "option to mailed notice 2 for large-scale zoning map amendments" (NCGS 160D-602(b) to the UDO (Section 2.8.7(D)(1)). 3 Staff has prepared information (Attachment 4) to help inform discussions on both of these 4 issues. 5 6 Planning Board Recommendation: The Planning Board reviewed this item at its April 7, 2021 7 regular meeting and voted unanimously to recommend approval of the amendments. 8 Materials and links related to the Planning Board's review were part of the May 4 public hearing 9 materials. 10 11 Board of Adjustment Review of Rules of Procedure: The Board of Adjustment (BOA) began 12 review of the revisions to its Rules of Procedure (ROP) at its April 12, 2021 meeting and will 13 continue review at a subsequent meeting. Materials for these meetings are available at: 14 http://orangecountync.gov/AgendaCenter/Board-of-Adjustment-24. As a quasi-judicial board, 15 the BOA has amendment authority over its ROP. 16 17 Planning Director's Recommendation: The Planning Director recommends approval of the: 18 1. Statement of Approval and Consistency indicating the text amendments are 19 reasonable and in the public interest as contained in Attachment 1. 20 2. Amendments to the Unified Development Ordinance (UDO) and 2030 21 Comprehensive Plan as contained in Attachment 2. 22 3. Amendments to the Planning Board's Rules of Procedure as contained in 23 Attachment 3. 24 25 Perdita Holtz, Planner, said this item is to further consider the UDO Amendments 26 needed to conform to a new chapter of the state statute, 160-D. She said a Public Hearing on 27 the amendments was held on May 4, 2021, where discussion focused on revisions to public 28 notice requirements. She said, as a result of the discussion, staff prepared attachment 4 of the 29 agenda abstract. She said depending on the type of review, Orange County's review process 30 includes neighborhood information meetings (not required by state statutes); notices mailed to 31 residents who lives within 1000 feet of a subject property; as well as signs for the neighborhood 32 information meetings; and mailing notices of planning board meetings (not required by state 33 statutes). She said State statute only requires mailed notices for public hearings to abutting 34 property owners. She said there is no staff recommendation to scale back the mailed notices to 35 state required minimums. She said in Orange County, at least two mailed notices are sent out. 36 She said the current proposed revision is to reduce the minimum of 15 days notice to 10 days, 37 in keeping with the statutory language. 38 Perdita Holtz said the second topic is the alternative notice to mailed notice for large- 39 scale map amendments. She said at the public hearing, some Commissioners wanted to 40 include parameters on when the alternative option may be used. She said staff suggested two: 41 first, add language that would allow alternative notices only on County initiated amendments; or 42 second, only if mailing has already occurred earlier in a project process, which would include 43 things like public outreach meetings, neighborhood information meetings, or the planning board 44 meeting. She said the Manager recommends the Board approve the Statement of Consistency, 45 the UDO plan amendments, and the amendments to the Planning Board's Rules of Procedure. 46 Commissioner Bedford said she is willing to let go of newspaper ads versus mailings, 47 and the BOCC can go back and change it if it is not working. She said she does not think the 48 15 days should go down to 10 days, due to possible mail delays. She asked if there is a 49 process reason for this, other than being aligned with state statute. 50 51 Commissioner Dorosin exited the meeting at 7:38 p.m. 8 1 Perdita Holtz said changing this would not mean the practice would change, just that the 2 UDO would have the 10 days minimum to be in keeping with State statute. She said the 3 Attorney's office made this request, and that is why Planning Staff has proposed it. 4 Commissioner Bedford asked if there is an issue of being better than state statute, or if it 5 is important legally to mirror the statute. 6 James Bryan, County Attorney's Office, said he recommends the ordinance follow state 7 statute as much as possible, in order to avoid confusion. He said, by practice, staff has always 8 done as much as possible. He said the Ordinance does not currently provide any leeway, and 9 there may be a holiday break, the newspaper does not get printed, staff is sick, etc. He said 10 changing it to 10 days, would allow for these circumstance. He said if it is in the ordinance, staff 11 will have to abide by it. He said Staff does things in practice that are not in ordinance, and 12 changing from 10 to15 days is not going to make a major difference. 13 Commissioner Hamilton referred to section 1.3.1, and asked for clarification on the 14 meaning of"hear and decide applications, appealing those decisions, appealed to the BOCU. 15 16 Commissioner Dorosin returned to the meeting at 7:42 p.m. 17 18 Perdita Holtz said there are certain decisions that get appealed to BOCC (ex. storm 19 water decisions before appealed to state). She said there are only a few appeals in the UDO 20 that are made to BOCC versus the Board of Adjustment (BOA) or Superior Court. 21 Commissioner Hamilton said it is difficult wording. 22 Perdita Holtz said staff could look at this. 23 Commissioner Hamilton said she is concerned about clarity. She said she agrees with 24 the simplification of special permit versus conditional district. She asked where is the 25 conditional district responsibility of the BOCC to decide, in this section. She asked if it is part of 26 the application for amendment. 27 Perdita Holtz said it is part of the zoning map to rezone to a conditional district. 28 Commissioner Hamilton asked about duties of the Planning Board. She referred to 29 160D/301 on planning boards, which says, "facilitate and coordinate citizen engagement and 30 participation in the planning process". 31 Perdita Holtz said she has not looked at that part of the statute in a while. 32 Commissioner Hamilton said this clearly addressed the Planning Board's duties 33 regarding public engagement, 34 Perdita Holtz said this could be put in if deemed necessary. She said one reason staff 35 did not include it is because the Planning Board is a volunteer board of residents. She said 36 some jurisdictions do not have staff, and thus these Planning Boards do more and members are 37 compensated. She said this language reflects what happens in Orange County versus other 38 jurisdictions in the state. 39 Commissioner Hamilton said the scope of the statement seems broad for a volunteer 40 board, but something that signifies part of their role is to welcome citizen comments would be 41 helpful. She referred to another wording change regarding day care centers in residences, 42 which she also found to be unclear. 43 Perdita Holtz said this new language is a simple correction that should have been made 44 in 2019, but was missed. She said the official name is now "center in a residence". 45 46 Commissioner Dorosin left the meeting at 7:48 p.m. 47 48 Commissioner Hamilton asked for addition to include definition, as a "center" could be 49 anything. 50 Perdita Holtz said the definition is in Article 10. 51 Commissioner Hamilton said the language does not serve well. 9 1 Perdita Holtz said it came from State language. 2 Commissioner Hamilton said she agrees with Commissioner Bedford, and does not want 3 to change the notice from 15 to 10 days. She said she wants to signal to residents that they 4 have been heard regarding adequate notice. 5 Commissioner Hamilton referred to section 2.712, which discusses giving notice about 6 special permits within reasonable time. She said this is vague, and needs specification. She 7 said the previous 5 days may not have been enough, but she would like more specificity. 8 9 Commissioner Dorosin rejoined the meeting at 7:51 p.m. 10 11 James Bryan said this is notice of something that is already done, rather than telling the 12 public something will be done. He said residents go to the Board of Adjustment with special use 13 permits, and have already had notices leading up, then the quasi-judicial hearing, then the 14 Board of Adjustment makes a decision of yes or no. He said usually parties are in the room, 15 and within 5 days, staff will mail a letter about what happened at the hearing. He said this is 16 usually unnecessary because of everyone being in the room. He said the Board's action only 17 takes effect when reduced in writing and signed by the chair. He said this normally did not 18 happen within 5 days because a lot can happen at hearings. He said there has to be a finding 19 of fact, which is dependent on testimony and witnesses, and staff often has to wait for minutes 20 before sending the notice. He said that document starts clock for appealing the decision with 21 Superior Court. He said 5 days is a quick turnover and it confuses some people who think 30 22 days starts from vote or notice, but is actually from the date the ordinance is signed by the chair. 23 He said the Board of Adjustment makes Quasi-judicial decisions, and the current chair agrees 24 this is confusing for the public, and wanted to streamline it. 25 Commissioner Hamilton said she can understand that 5 days is not enough time, with all 26 of the steps that need to be taken, but finds the wording "reasonable time" adds more 27 confusion. She said there should be some timeline so people do not argue about defining 28 reasonableness. 29 James Bryan said it is required by statute that the Board of Adjustment has to do it and 30 the Board chair has to sign it. He said some meetings span over several nights or several 31 months, while others are very simple. 32 Commissioner Hamilton clarified that the letter is sent after the decision is made, so it 33 seems there could be a timeframe since everything has been done up to that point. 34 Chair Price said if the issue is the word "reasonable", it is part of general legalese and 35 asked an attorney on the call to comment about that. 36 Commissioner Dorosin said he thinks "reasonable" is ambiguous. He suggested 37 removing the option for a copy of the decision to be provided before it becomes effective. He 38 said if clock only starts running after the decision is effective, then he would go with 10 days 39 instead of 5. 40 Chair Price asked if the term "reasonable" is from the state statute. 41 42 Commissioner Dorosin exited the meeting at 7:59 p.m. 43 44 James Bryan said staff has used this wording to reflect the state statute. He said the 45 state statute requires the decision to be reduced to writing, given to all parties, be noticed in the 46 newspaper. He said Orange County gives notice, which is different from the written order. He 47 said the statute says the Ordinance has to be given to everyone, but does not clarify a 48 timeframe, so he and Planning staff suggested "reasonable". He said since the statute does not 49 have a timeframe, someone would have to go into superior court and file a writ of mandamus. 50 He said this change puts the onus on the County to at least be reasonable. He said he does 10 1 not want to put a finite time, as lack of compliance would be violating the ordinance with an 2 unspecified remedy. 3 4 Commissioner Dorosin rejoined the meeting at 8:01 p.m. 5 6 Perdita Holtz said all the language, including "reasonable", is from the statute. 7 Commissioner Fowler referred to page 42, and asked if all "residents" should be 8 replaced with "domiciled in" and indicated where it needs to be changed. 9 Perdita Holtz said that should be changed. 10 Commissioner Fowler referred to section 2.8 on page 70 of the PDF, regarding third 11 party down zoning, and asked for clarification about this. 12 Perdita Holtz said downzoning by a third party requires the written consent of the 13 property owner. 14 Commissioner Fowler said to check spellings of"insure" and "ensure" to allow for 15 consistency. She said she does not feel strongly about the date change, but it would be nice if 16 the practice was closer to 15 days for mailed notices, even if the Ordinance allows for 10. 17 Chair Price asked if center in residence is terminology that the state uses, and it has 18 certain regulations depending on the definition. 19 Perdita Holtz said that is correct. 20 Chair Price asked if the Planning Board can set its own rules, put them in writing, and be 21 more definitive and detailed than state statute. 22 Perdita Holtz said the Planning Board cannot set its own rules, and any policies have to 23 be in the board-specific policies approved by the BOCC. 24 Chair Price asked if a set of procedures could be made stating the Planning Department 25 will hold neighborhood information meetings etc. 26 Perdita Holtz said yes, there can be policies that are not required by statute. 27 Commissioner Greene thanked Perdita Holtz for her work and holding small discussions 28 with Commissioners to provide information and answer questions. 29 30 A motion was made by Commissioner Dorosin, seconded by Commissioner Greene, to 31 approve the Statement of Consistency, UDO and Comprehensive Plan Amendments, and the 32 Amendments to the Rules of Procedure for the Planning Board. 33 34 Commissioner Bedford asked if the previously discussed wording changes are going to 35 be included. 36 Perdita Holtz said any changes need to be included in the motion. 37 38 Commissioner Dorosin amended the motion to include changing any instances of 39 "residents" to "domiciled in" and make corrections with regard to the usage of"insure" and 40 "ensure". 41 Commissioner Greene seconded the amended motion. 42 Chair Price called each Commissioner by name (roll call). 43 44 VOTE: Ayes, 6 (Commissioners Bedford, Dorosin, Fowler, Greene, McKee, Price); Nays, 45 1 (Commissioner Hamilton) 46 47 Chair Price asked if Commissioner Hamilton wanted to make any comments about her 48 nay vote. 49 Commissioner Hamilton said she would like the 15 days to inform residents to be 50 changed to 25 days. 51 11 1 b. Approval of a Resolution Authorizing the Submittal of a Request to the Secretary 2 of the Department of Health and Human Services to Disengage from Cardinal 3 Innovations Healthcare and Realign with Alliance Health 4 5 The Board voted to approve a resolution authorizing submittal of the request to the Secretary of 6 the Department of Health and Human Services to disengage from Cardinal Innovations 7 Healthcare and realign with Alliance Health to administer Medicaid and uninsured behavioral 8 health and intellectual/developmental disability services for Orange County residents. 9 10 BACKGROUND: 11 North Carolina General Statutes and the North Carolina Administrative Code authorize and 12 prescribe the process through which a County may seek permission to disengage from one 13 Local Management Entity/Managed Care Organization (LME/MCO) and realign with another. 14 The final decision making authority rests with the Secretary of the North Carolina Department of 15 Health and Human Services (DHHS). 16 17 The Board of Commissioners and County staff have completed all of the formal measures that 18 will be included as supporting documentation in the request to the Secretary of DHHS: 19 20 • The Board approved the County's Intent to Disengage on November 5, 2020. 21 • Formal notice of the Intent to Disengage was transmitted to the Secretary of the North 22 Carolina Department of Health and Human Services, the Co-Chairs of the Joint 23 Legislative Oversight Committee on Health and Human Services, and the affected 24 counties on November 16, 2020. 25 • The Board of Commissioners approved a Disengagement Plan on February 16, 2021. 26 This Plan created a Realignment Committee consisting of County officials and agencies, 27 Alliance Health and Cardinal Innovations Healthcare representatives, and other 28 appropriate stakeholders. 29 • The County also opened a sixty (60) calendar day public comment period and posted 30 those comments for an additional thirty days following the public comment period. 31 Public comments can be reviewed at http://orangecountync.gov/2684/LMEMCO-Public- 32 Comments In addition to the comments posted, the County received a letter of support 33 from the Orange County National Alliance on Mental Illness. 34 • The Alliance Health Board of Directors approved a resolution for Orange County to 35 realign with Alliance Health on March 4, 2021. 36 • The Board of Commissioners approved a Continuity of Services Plan on April 6, 2021. 37 This Plan outlines how the management of Medicaid and uninsured behavioral health 38 and intellectual/developmental disability services will transition from Cardinal Innovations 39 Healthcare to Alliance Health. 40 • A formal notice to providers was distributed to the forty-one (41) providers that serve 41 Orange County on May 4, 2021 to insure each provider is aware of the realignment 42 process. This notice also invited comments and questions. 43 44 In addition to these formal efforts, the County and Alliance Health have conducted informal 45 information and outreach activities: 46 47 Frequently Asked Questions (FAQ) documents for members and providers were created 48 and distributed. The FAQ's are posted on the County's website 49 http://orangecountync.gov/2634/LMEMCO-Disengagement 12 1 Alliance Health has made attempts to contact all Orange County providers that currently 2 contract with Cardinal Innovations Healthcare directly. Alliance was able to successfully 3 connect with 19 of these providers to date and Alliance has engaged in conversations to 4 learn more about the services and arrangements that these providers have with 5 Cardinal. Alliance provided information on the realignment process to these providers 6 and agreed to further engagement as the realignment process moves forward into the 7 implementation phase. 8 The Alliance Provider Network leadership specifically reached out directly to Freedom 9 House Recovery Center, Club Nova, and OE Enterprises based on their longstanding 10 history of providing services within Orange County, their unique service array, and their 11 experienced understanding of local systems and community need. 12 Alliance Health coordinated a meeting with the local parent advocacy group, Parent 13 Advocates for Adult Children with Intellectual and/or Developmental Disabilities, on April 14 26. 15 The County and Alliance Health has communicated with the State and Local Consumer 16 and Family Advisory Committee (CFAC) and has begun drafting a charter for an Alliance 17 Health CFAC. 18 The County hosted a Virtual Town Hall meeting on May 12, 2021. Approximately sixty 19 individuals attended the event to ask questions and submit comments. The attendees 20 represented providers, members, parents, and advocates as well as staff from the 21 County, Alliance Health, the Department of Health and Human Services, and Cardinal 22 Innovations. A summary of those questions and comments will be distributed to the 23 Board prior to the meeting. 24 Timeline 25 The remaining timeline for realignment process is expected to proceed as follows: 26 27 • May 18, 2021 — Board of Commissioner consideration of a Resolution Authorizing 28 Submittal of the Request to Disengage to the Secretary of the Department of Health and 29 Human Services. 30 • May 20, 2021 — Pending Board approval, submittal of the formal Request to Disengage 31 to the Secretary with the required documentation. A decision by the Secretary is 32 required within 90 days. 33 • August 17, 2021 —Anticipated approval by the Secretary 34 • Following Secretary Approval —Transition and implementation phase 35 • January 1, 2022 — Proposed effective date of transition 36 37 Travis Myren made the following PowerPoint presentation: 38 39 13 1 SLIDE #1 ORANGE COUNTY NORTH CAROLINA LME-MCO Disengagement and Realignment Request May 18,2021 Virtual Meeting 2 3 SLIDE #2 LME-MCds in North Carolina • Administer Mental and Behavioral Health Services • Each LME-MCO has Service Area or Catchment 0 GRANGE WLI 5 6 SLIDE #3 Purpose Authorize Submission al Orange Countys Request to Disengage from Cardinal f inovations Health Cara and to Realign with Affiance Health to Serve as the County's Local Management EntityManaged Care Organization(LMEMfCO)to Administer Medicaid and Uninsured Behavioral Health andfnteffectuaVDevelopmentalDisability Services for Orange County Residents 7 �rE 8 9 SLIDE #4 Context and Timung • Medicaid Transformation - s�eaza roans Eflecuve Jvly 1.2021 ��.��o•�mm�e m a����mum.� .���eve.��. Talloretl Plsie E1lecrlve July 1.2022 w�a�ei o s�re�gore a�e�.�tNn�Me uze oismrer.vmreuni em ¢s unry'wruaam v�,ecoz m aey�we iaar rwrr�r wmrarn-c.�,00,�ro�xm ism u�,nws mr reiaree Ae�nemo,naeo, 10 ORANFillUr r.�wi�r.,ueaunn 11 12 14 1 Travis Myren said this is coming at a critical time for Medicaid. He resumed the 2 PowerPoint presentation: 3 4 SLIDE #5 Disengagement Request 1. Intent to Disengage — Board of Commisaioner Approval Novamher5.2020 — Fomral Written Notice of Intent to Oiaergage to Sec relary and Affected Coutnfies • Novsmta16,2020 — IrItIal Staxaeelder Meeting Decsrrter4,2020 2. Disengagement Plan — Board of Commissioner Approval February 16,2021 — Created Realignment C—ittlee ['nnvened n inerch 202 i • Repnsmtolws hom Pravldsrs,C.Ov.All—.Hwwh,Cord4W Innovators + RerieoedCmtnuity uF6avicas Paan end DWcahActiaihee ORANGE COUNTY 5 5 NOR]][URALONA 6 7 SLIDE #6 Disengagement Request 3. Sixty Day Public Comment Period — Opened 4n February 17.2021 — Closed or April 19,2021 — Comments Posted on Wehslte—Apr]19,2021 — Tar unique Comments Received Sia Wa»dsn Four alembere ar Panama Concemaabout Tranaifion and Care Coordlna5an — Letter Ewa Orange County National Ariance on Mernal dinars ORANGE COUNTY 8 e rt1nRn l CA-11 A 9 10 Travis Myren said there were ten unique comments, and two comments from the same 11 organization. Travis Myren said this is coming at a critical time for Medicaid. He resumed the 12 PowerPoint presentation: 13 14 SLIDE #7 Disengagement Request 4.AllianceMealthApproaal — Board of pireotcrs Approved Resolution Supporting Realignment • March A.2021 5.Continuity of Services Plan Board of Corwin elaner Approval F.b'_p10,2021 Transition Activlltes • MOIMVThMffi41W Aligrmerd of C.—itity Services • Community and M*mber EagegameM + ProviderTranabon ORANGE COUNTY 15 7 1-1-r CAROLINA 15 1 SLIDE #8 Disengagement Request 4,Written Notice to Providers — Notice Dislribuled to FortyUl Providers May 4,2421 — Mr.—Health DE t Contact with Midi...Pid — — Alliance Heaf6h Direct Outreach to Freedom House,CIA Nova,OE Enterprises 5.Cansumerand Famiy Advisory Committee(CFAC) — Counly Cuheach to Current and Former CFAC Members — Ailan-Hearth Odlreanh wnhen Repo_In-a Gvemhed hY CFAG Veil — Panlagatian M VIrtiW Town Hall ORANGE COUNTY 2 a Norcntuao>_m.A 3 4 SLIDE #9 Disengagement Request S.Public Outreach Alliance Health Meeting with Parent Advacales for Adult Chill with Intellectual an&b Cevelotc,-tal 0-blliRles • Apri26,2421 Newsletter,We6sife,Socrat Media Communteationa at Each Step • Ninalaen{t 9IT�lC mmunicetione Alliance Health Direct Ouheach to Freedom House,Club Nova.OE Enterprises — Updates to the Orange Cawty Behavioral H-M Task Force I.Ipdates In the Orange Cowly Justice Advisory Committee — Virtual Town Hall Sley I.aI-.P..• ilem0ers.Parem.Ponders.S6uPirpmC t*All—neeah,Gndi Inncraaare,oepwrenl d IIeMn ard Hwran se>,ms ,�� semmerr nel�I dee IAwar.Mat 17ORANGE COUNTY 5 9 --NA 6 7 Commissioner McKee exited the meeting at 8:18 p.m. 8 9 SLIDE #10 Disengagement Request • Additional CDmmitrnerts — Provlder and Services StablIlly. — Care Coordination Stability, — Ona .at on the Alta Health Board of Drrocfors, — Pank9pa4on on the AN—County Commisslonens Advisory Committee, — Access to the Aillance RaWth ChYd Crkis Feral — Participafiun on Ile All—Health Consumer Family and Advisory Cemmlttee, — Parheaalian an Alliance Provider Advisory Cemmlttea, Establishment of Lamm unity Directors"acting in Orange County, — Provider invitations to AXPr-ser Meetirefs and I.eaming CaPaborativcs. A dedireted Hmapiud and Court Meisen.,amt — Cullaburalion with the County to lmate space for grow or Individual meetings, ORANGE COUNTY to ro nrlunl c<uol.mA 11 12 16 1 SLIDE #11 Schedule for Consideration and Approval .t�lmnm •f1OCCA Wa - .Pmet�,��,e1r�Plerr. ' - '-.•• •Ab.ra.n mtRd CNeMer C'^Pe efOi... •Cwewrrrt,AdvmcaMe,S W Adwuws,�ec •PmerPWic Cmmmememn Website •AWn6nwn of]0 CNwder Gyp EOCC•BOCCApprovelmi Cie nultye lSmiwi .Aop. RPraxel mrCmMlnWq o15ervlcCPbn -- •ARpovNLY Hr R—hghfCO Bawd •wme�Nuticem cmurtiee in Curets Seevicelo-ea +W~f..b Pr.lOers 2 3 4 SLIDE #12 Tentative Schedule •ImPeclaod Rblie Canerwnts •CwraYeCandi..aY of 5arncw Plan •emr�tieaseean Am�sireo-YeCmm process �. -� _ _ '•CoralgwY�AMnInBMC�wrmaArw •OlhSN9ng CapAOEan RNC +Fi.—Aenniel S.bViffiaAyuloleeng R MGO •Cwrgli arihas Pm,. Requirements +How D gv Slaee'�MCUhntS syfalm •Mow C�wn�gxr�alwlll Allect'Serv+cw •�erefionel Impwwml Realigrtn�eM •4PwNww Trtnsleon P�ilod l'arfwmla.rswrd PrWd— - -- •Prbria Teiamtl Ren lmplemervlation{/I1i2023) 5 6 7 SLIDE #13 Discussion and Questions n ORANGECOUNTY 8 x 9 10 Commissioner McKee rejoined the meeting at 8:22 p.m. 11 12 Chair Price asked if some pro and con comments could be identified. 13 Travis Myren said concerns largely centered on provider concerns for continued funding 14 for services currently funded by Cardinal. He said Alliance has committed to replicate funded 15 services to the extent possible. He said concerns were raised about member's care 16 coordination teams, who work very closely with members. He said there was discussion about 17 how to stabilize care coordination teams, and work with members through the transition in the 18 event of change. 17 1 Commissioner Dorosin asked if the Department of Health and Human Services (DHHS) 2 Secretary has complete discretion as to whether or not to approve this, or if the application is 3 scored against an objective standard. 4 Travis Myren said the County has to demonstrate need, and everything required has 5 been satisfied. He said there are some considerations the Secretary may take into account, 6 including disruptions to service array in the state, but those are subjective not objective. 7 Commissioner Dorosin asked if the DHHS secretary can communicate with County 8 about those subjective things, should questions arise. 9 Travis Myren said staff will continue to operate in open dialogue with DHHS. 10 Commissioner Dorosin said he is excited to see this move forward. He said there was a 11 lot of concern that Cardinal Innovations would pull money from Club Nova if this moved forward, 12 but the Board stood firm against that. He said he is appreciative of all the effort. 13 Commissioner Fowler asked to return to slide #10, and asked if the location of the child 14 crisis center could be identified. 15 Travis Myren said it is in Fuquay. 16 Commissioner Bedford said she thinks that facility will not be done until summer. 17 Commissioner Fowler said Alliance has offered a seat on its Board to a Commissioner, 18 and asked if the same practice had occurred with Cardinal. 19 Travis Myren said no, and clarified the bolded items, including that item, will be new 20 offerings from Alliance. 21 Chair Price said a Commissioner could have served on Cardinal's Board, but no one 22 applied. 23 24 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 25 approve the Resolution Authorizing the Submittal of a Request to the Secretary of the 26 Department of Health and Human Services to Disengage from Cardinal Innovations Healthcare 27 and Realign with Alliance Health and also authorize the County Manager to take all necessary 28 steps to submit supporting documentation as required by North Carolina General Statutes and 29 North Carolina Administrative Code. 30 31 Commissioner Dorosin exited the meeting at 8:28 p.m. 32 33 Commissioner Bedford said she very much supports this motion. She said she shared 34 an Alliance quarterly meeting a couple weeks ago, and found them welcoming, appropriate, and 35 doing good work for the board. She said she was pleased with how directly questions were 36 answered, and no unreasonable promises made. 37 38 Commissioner Dorosin rejoined the meeting at 8:29 p.m. 39 40 Roll call ensued. 41 42 VOTE: UNANMIOUS 43 44 7. Reports 45 46 a. Review of COVID-19 Long Term Recovery Plan 47 The Board reviewed and provided input on the County's COVID-19 Long Term Recovery 48 Plan. 49 50 18 1 BACKGROUND: 2 In 2020, the County and its municipal partners allocated a total of$175,000 in CARES Act 3 funding to retain a consultant to support long term recovery planning and to draft a final report 4 with detailed recommendations, implementation approaches, and performance indicators. The 5 planning effort involved several community organizations and representatives (Attachment 2) to 6 quantify and characterize the impact of the pandemic in their respective focus areas, generate 7 ideas and recommendations, establish recovery priorities using a social justice and racial equity 8 perspective, and review of the final draft documents. 9 10 Public engagement efforts during the planning process sought to engage all community 11 members and included deliberate measures to improve representation from communities of 12 color. The County convened focus groups and translated engagement materials into four 13 languages to increase representation from communities most severely impacted by the 14 pandemic. Feedback from these groups was shared with local governments, elevated, and 15 referenced throughout the planning process to help shape the strategies and initiatives in the 16 plan. 17 18 The guiding vision of the Plan is to leverage recovery from the COVID-19 pandemic to 19 strengthen and transform Orange County by improving economic sustainability, providing 20 resources, and achieving social and racial equity. The recommendations in the Plan are 21 organized into seven Recovery Support Functions focused on the local economy, the health 22 system, human services, housing, natural and cultural resources, community planning, and 23 public information. The majority of the Plan provides detailed recommendations in each of those 24 Recovery Support functions in terms of what needs to take place, who should be involved, when 25 these activities would need to occur, and how progress will be measured. 26 27 The plan appendices provide additional information to help enact the plan or explain its 28 development and include: a summary of input from key stakeholders throughout the planning 29 process; a map of how community input was integrated in the plan; and information about 30 funding sources available to help implement the plan. 31 32 Staff on the project management team are presenting the same information to Chapel Hill, 33 Carrboro, and Hillsborough. Feedback from each of the elected bodies will be coordinated and 34 synthesized as the stakeholders enter the implementation phase of the project. A copy of 35 supplemental questions submitted by the Chapel Hill Town Council is attached for additional 36 information and context. 37 38 19 1 Travis Myren made the following PowerPoint Presentation: 2 SLIDE #1 Orange County Recoveryand Tronsformat[on,Planning Project Ga 3 4 5 SLIDE #2 OverviewProject Agenda Stokeholder Engagement Plan Overvivw Next Steps y 6 7 8 Travis Myren said this will be a report on the final draft plan of the Long-Term Recovery 9 Plan, and from here on, staff will gather input from governing bodies, and the project 10 management team will put comments together, synthesize and draft final document. He 11 resumed the PowerPoint presentation: 12 13 SLIDE #3 What Was the Purpose of the Project? G� le� Analyze Train Plan -Understand#'Fnpacliuf •Tralnv�y,rrulu pl,ane -0-art.aaah,,iroredes COVIQ-19oneao Y, ror*profite}dcehdde on andlnfthfl iodhre oornn1"1)'heatth,hw 1np, b.0pr-f1k for rnmmriiy-triormed andY 6[ci leNiae5. reYnbC emmnfLrAer reaavery- eCmmon reaeral program. 14 :zo. 15 20 1 SLIDE #4 How Was the Project Organized? a Q IMF I T1r■ Phrase 1 Phase 2 Phase 3 Phase 4 De Y 2 3 4 SLIDE #5 Who is Involved in Recovery Planning? LldiAduals and argamAtons partiripatitg in the planning effort are experts and prafesaiaanls across sewn seams,with mer 30 different t} of puhhc and non-profit. ergttniwtinns in each group- Experts—d peafessklaoJS ucrass Meese seniors--. ...wW a+■puAIIC .cmwrr mem f.�.... ■apuaei cry Lamu 10 Q O O 6 7 8 SLIDE #6 How Did the Public Inform the Plan? CO—nxxlt al fNn][be puLac here tw1kded m ilre Man iEk:CwK R-0 PnDurARFIN AMd be)Nd gUlde N rsaoens rn]rorargecaun[o andmueurllal gn,tromene tnfindaeihzylsu stls essenchil.co understand tlreywllr-s ncpiinr7Ra,m that recm..eap slzIaWh—can Erol.;diatNbute mailable ream¢xea m[n'and meet thu p,MUe AMLO WMttr� � itr,M MNk r«„: tblle Garnreaar F T 'r7W of Bea&Q EVr"4Ys FknNr® W'eFdb r t 21 1 SLIDE #7 • How Was Racial Equity Integrated into the Plan? CamrR�rvlly Faa der Mo-sling:we..�held Iry gurrvnr lrvpwf Iron pomm�rvlll.rs,al €OIPP. Pu 6Fie eng ogemenl molerfoFs—trarasloted lnta Spa nlsh.Mond orin- [:hin—.11*Ma,and Karon. iasgeled—I-F eh was condu€ted is encourage cam—Ri-&eolor a parlleFpal►Ih plGn revlow ar'I nys and nn—lings. I ood=k1a =ammunlll�sof-Q[r —prlwIQ9d In pr-poafflpto Ihv 1 elevoled COVI©-1Fimp—bthey faced. iho plc nninq p--.was eoordinclodwi l h Ihn eMorls nl Oreng r Caunly's Governrment Alfloncean Race and Equity. 3 4 SLIDE #8 How is the Plan Organized? QWding Vision Gaols Shofegles 5 ,. 6 7 SLIDE #9 What is the Plan's Guiding Vision? Leverage recovery IIthe COVID-iLq pandemic to strengthen and transform Orange County by hnproving economic sustainability,providing resources, 1 1 achieving social I racial equity. 8 9 22 1 SLIDE #10 What are the Goals of the Plan? The plan is based on five recorery goals,identified through commuuity input and the gaps —ledInr the Impact Assess t- Address fundamentalds of aO residents; Create safe,stable,wid a?Fordable hoes ig soluti-ons; Pivinole a d}ztatnic,equitable,and sustainable ecanomie recovery; ail Strrnlnline access to rnmmu t%,based rewurcres;and Cotabat the negatia•e effects of soc-sol.&I[Ancing to promote eonuzranity healing. 3 4 SLIDE #11 Strategies & Initiatives: Economic Pr¢vepn Iu1W¢P ror wraall bw.aaace. tSo:-.L dL..+llu>•oail aupuaruo kxal Lvslmusa,.Lau fwding Is aea51ah1. Cm+1r 0,ability m eaicklf-cen.xrt r,I d Z 1x 1[nodme�ta myport IF—diaefRrx:pnnx and ¢Hurn. • [W3ah cnnnnniaaron ckmneL•Ykem rrmornr.d+Is,.menY smnxtitian<naz wr➢m mond inrrn Fminaran in ura¢ge c • Prwid:kchnicalm�apuKaad Eu-•a,w:m.i..nnt�iu Ynnll rv:ioeer a�ner.,inrhdiasr:rmrrrn�afhar rme�¢,� IderAN aadaddr Pgulakwy b5 lett la ee¢nomlerrtdyety. - Earni¢ea.ndancrm6arxrr.No rterin;nr. ..-�•ndin&ton113ruinneandymni3a rnnarces crsnrnrnd,.on-,5nbr)r 6usm_.._,c�w,,r:nw shoe harnere - 7&nvfi'nnG adtlreap¢Gm'aninintnniriur'>;-rn tnnnnle+:+rnknmd vprreatinm+.iocW�¢bmt.y;nd acie�;. = i_yy'"v oyara�ao�regvluwrc rn desernru,e xhsle.empoan'pahev chanpc dumld"ainum parcNoiwiu. DO-Ivcd ML9arvrr+ra 9rmrlh wed+msvNag.ly apmJrsq. • tkaxkp m➢v3nrati•'ernerkr+inq!L.te;.na-�.ne nnv hurinnsandanbanred bml menn,�c?o th_rnnnp'. - ]acwasv tha rw,]m¢ce of Mo mn¢ar:4x•incLscvs. Rmidr?uylnt Yn for orb and rnlertainmant innntre'nF9noLx Caur . - gusisasluYvd uuduvu¢dlag uwra.emrsiul xo¢amsaquahama-ecduf oa�nmvmlp. Sh+trepHYm and-wndth.tvxgl weaki.c • IdeaalYy awtdmWap rarpmrd¢aaWng progrvmslar nasWnowm nvrarhe needs aClom]urgpUivrs. 6 7 SLIDE #12 Strategies & Initiatives. Housing Incenhr @ the devosopmrntd c6aOgbaa•gnO 9¢c+Rbl•hpwMng E+aluat.t,rP.mzr.a dmeity. hmmncN`-r7c^nee.m am lacivw irn?ate no-¢;,ne.. - 4an5nvr lnincmaxfhrnum9xrufauMidixd hxmYina;unib e:nilable l�,ra➢r erd pmmae hrneJenlend7md - L;erk+ax inaclmw-nande+�aluevrnppomrnTin mpn.rrh. nsnnE dr+.lapinoonC[nrdakl.kmi�nz N—b-1r.emp-WY qna preserve Ihr naltoldmlllhl ng ea-reg h¢urIng • le.•aAdeare>,�.�„�.nier�m�hencamapmrMaYhmnch.wirh la¢d,�aa«ricnaeana ere rnre¢.aixrhi nna adap�ad U.nulhlvfwidingm myy}n rmaly++pshi;.�evnrh anuta�a,arL raL.hal Jn¢ut sffu"bla hawlu`a,umu. Inwrem flexible[vain,to.mini rlh—m reduce nehdr honxd,lecemrm an,d UwrahahWurl¢rrr °ar madlhramo-o:nrnaae rh.asvllahiftt�.,atf.LAAIa Ludg mmpllam vib ilw y rnak'ns°rich IRreI M6l ALL Ennui*talnlnudFen OF and eeeamllned atc,n,Ib h�uelho evpparl pxngamttf..sttWIhCp emergenty nauslRg tieeulGu'ice- Lepao2mpa,:lnm ppunrhs u¢paioanrsiln.¢.nt enlun¢us dray adilrnsa ldcn¢ned g,�.l¢b.—gpV—and - LnusLwa auA svaumllm rhagamx-,un ufam,mg yhvuslgq asshY.anm,nuirslu¢dlvwcnn,sad cunidLu:ad enm' pmUnrnf. euu-A¢na$_...d I—— Ca¢m addrvuloe.avelvlag gaps ae rho h...a—s+rarm Panner hhealthilk- 15—Cnndi rd bm&.,an a auclnl&M in athrnhh. 9 23 1 SLIDE #13 r.r Strategies 8 Initiatives: Health Corifsue monllerinp lesling rn.d e.odltdknp{i7ylp.l s. {onun ua:opnn:Ss equaablaand umsslWu,rdrr3eud vaalaex farl�4l'®-aa iw lrw ur mhunu7 msv Prv.id.vansysna�nanresdn¢and,ar.:iaannn cin-efrnn•anam loca ve5iwu¢mn:heco F'orbu per-mer�Tlpsxxle a+roesdooaSlwdrvrms.•.n dhv�p mcaprrnerulrn rwninasw.i3.aum gmvuntnn,.nanitoru�g, andaeva z PlvdneSr ttanomlt Iv¢—,¢d buaki r WHINg heu.pte,sY[Irma. • Enrvmra¢e lPcal errminre,e to Panms'.n@{asnlina.PP.OSPERto ncvire ass"aeancr•+irh imvnnivS'+�'lv7waaafagr• Arwar ris aeadurv•Y;nsrnuJowm mnducr¢gap uullsugE puhL:and prn'a;a laulthgva,manes l:aahl�aud 3uMUnrw a'xrv�:rnra Pnnidr,a • iuppara grainL uE wa maury'sDui,luvn s}rwuduquphhuakhrnrfoq[wdHwtlretti de•vlupnian[pl:upvaux expanann Marrheaul,andas�asv.snriehiin'ernEesdaos 111A.—k ueo-pcaand pablle aunda m h b luds[-a§�eh rho ue pmlona xnh oraacoxwdng ircvn CUl'fG-rq avald da'akwp.L he Fi,o se bonier pcc.ss bnw 1 wM'bnhpvloral'+< Ph-1-1 {gnunm Ptfonsmlrnprevu aoeaampru9dmdpmamerhu ueaofasan--.al and hslanwa7F alth[uygr:wnulaa. • Conrinne+Horfsmimnrn+r!asres[oo anG dex?i¢mnrn n;irnncr•a`nifr en�p�xmcea. `advam mdgam:haa[Tactsaf[vru]W,lamn an baraurso-rt.,nh pgpuY9ous • [rnpra+2 elmEalhwhhcereevd avPPaatfm first re:pnnrkn and meth cel react No•.i'x[s .adarelp hlrlgrd a xyaMTlz haa.s cEnpmlhar. • irnpw•�exexxm queJir;heelthrarr[arh'slariml�nmpuaii.-ed wmrnmiia•> • .lypaar so adrwn'cammlar[w addaass ilu auyve v,ar�at6marlov➢a vaduwan•ud maume,n�a rlrL aaprw,riiuma frari aR nca mmmmdFiee. 3 4 SLIDE #14 Strategies & Initiatives: Human Services RgmeM f"h ep>p,erfsmaies mol provide nviuun.�wages ar Increase quefry el'r±e • pt••rlo®ry'rtemxto mnneN people Mjv$oppprtvnfinirt the tartrtT�� • Postioarna gap suaysls ao dcwrnhw nx�polly.chav�saaovndnunlmum Wages¢ud subsodixad unpkyaruu, opPorrnumrs, tib^eml lnry e-..-e[x h ronam\mry re[e4rr a[ • StreamGweandexpeM fmdaae-mm iorrbna>pee PsraLMh and adnartiw a nwtr h dau3vu daub---cdnou-gmnrni W lmpmra NILCk%,arsass Ga tvmmnrtYynsanna� = 5uywneowdmuean ban.•aen aapinwvti,mnnq•_und murndpil.nensponadon 4mm�as brseewsap addleomil. ]nemnra agalubls uwss eo hlph-qua0q•ceW laswrvlw andbaaaffiund,aspulu➢ysn:oralanar. F:e'e•:"!n'-Jerlin4•rl••._ .:'.e•. eril d�S. Ejtah&11 putillrpmvsupar[naasblps p.10.I—orao-os afmrschogLwcak¢nd><.d snmrnar"I,•u•=re • PaY.nerndlh lPPa]arboubYa Pso•ideadSliovalux+vmn and auYrmch airned a[allnietivgm;taiv79y and intpnnin¢ a4homa Inunl�anssnnaonu. • Par.¢en•sh aehuahYopro+ik emasugyoa:for rtudrnb••-ilh disebai[xa andshe¢faudlirs: = Eruk}r.Yiasos5abk auclenolopy snppan.pmpram au pxn�iraum lor-msimmpumr anal padphesilaanamis by eaPendirry;the edsdn�Cleagel HHllnyloP l•:ardin¢Prv¢mm. • Pawirk teeho.obg-treminyon,<Inan[plariomem thewmmuviry 6 7 SLIDE #15 Strategies& Initiatives, Natural 8 Cultural Resources Pravoro Iha dpnlera8an d naruee arwreurcaa - Coordlsu:uplaunlug Nim•sm-av'wrsrandhan':I:a.ncrt':ralr.u-llias geGlic spars grid ivne.Lal-l:a anp.iui�n of pnbk ma nz = Slomaor.andsrm�ass ln&raex mrpum[agm CUkfG-aa on>ha nalEma7mNramnn^.. ' {xPand Prn¢ranaeducatin¢ae:iarnbabout theiraokes mrardsMvaMrel aeeauaccs avd the vatum]m.imumem. N.Ade tullurel end retire than upp.4..W—b[ell-idenh. U.M.ailhl[—w;adlxha si—filapandcsgx. Fvnoa agyatunit—eaae.ndana�--armsarpartsaeana andjnnatlip°sans too-,dj laaMn pminam fnw and safe..Mv caifwmp[. Su vt anLprvmpM canrnunny-criren ma1ti0-1art:yrajr?x and pn>aarrts 1b.—A,carmnunFtghaaEn¢. ram -avd rvilm¢ee Suppol rulnkmwt iota agrl[ullure Woe- - Pm-u mrhualogxaasnlrtgfor agn:til[urd pcoducusmpramow sha'aulasoon afa-mnxn,aav aodahumaGxn dicbiwfion mpdah • Swgmban w-uuonuc vidumudauv&aepdevltarul suaucers andmduca reLsnm on ganz oud ed�s. • ]nsrati,in:expansion Mnntainabk kcal ioodsnrma co vrP•idr:up,an Eaa famx�esesprre�inYkwin-esvris.' 9 24 1 SLIDE #16 Shotegies&Initiatives:Community Planning&Capacity Building Pmmpl.cre.alr ch—g—ft b-.W wdwl�rion.IFp,k Le.rre¢e 5nSvwharn,hebne-tam•eaarv'Dlarmn Muyda,e e7,ea`meurlam eexm tk�a+uuar. Wid callci6waNwpra9mme6.tw.«n govrinm..aandih..cw w—ky. • GeaNnk an act•e.aluuieermn'•'oek'v_'cm-inYnFvury,Y"�des•elwtay�etwn�Vaern is D"aar,ia amuy, ktimkwhL.ead¢mic3nm,udo¢smmppvan s:udo¢,:c¢an,¢muunv�nwvr�n'Emtkav,uervse. 3 4 SLIDE #17 a.fegies 8 InHiatives:InlergoVOrnmenial Affairs 8 Public InfarMatiOn �e�prov-:r.. - _ ..r�nnn nnrwnt�mD r..enc nn.--ine�po�.n:nmrnn lw¢nd—line:nFmnatiou Cwdiaaekc-impmR�rs.ue¢Cuevtabeel>�ernartem�ehnKa Lbvab?�:_I��r¢,lu-.x:r•.nlxl.Wwfut�tiisiur�rJt�uvuwrs•.0 i0uea mn,se¢s ue enqubsuu Can:ient M-111 Ist nsn'.n'.nn.:y,,+paint,'nieV!:'i'ally'ne.•;Onabi�peD¢laaoex[o mfinellmpLe is edep[ad lU • 6u96amdlvrt of irtiemDm�nshnri¢y,D kr?a im¢rnvern�eaoip'pion.mn¢�mdimplm¢eniebm¢Wumm&xtLe xlwm ca 1�eh�iniegaitd eurtii¢ni1M1'af nptta�in¢s OlensM wpee[<.Uypmi3eaitcel ee[aipesern3n lom7 porefpmm[e • !°m1L.iu.7 m,,,r.a3t l0ui11¢LAI¢�WmLL1'ulu uwBlulamug4llcl'SLLppnaen'Ine. 5 6 SLIDE #18 What Else is in the Plan? 49!024* sip 8 9 25 1 SLIDE #19 The Role of Elected Officials Elected officials have au essential pole in impletnenuug and socializing the Lang-Term Recover:and Tra-fa—aRon Plan,including the fadcuring actions • die ie+inR Use pkw. • PmOdsngtuput—deudaresng[Irepla • Supportingergun¢.tiansiRee rySupport F".utioosJlnple mti gtheplan. • Cannnnagto teptesvnt camrnuutlyneeds and elevate the eaucetnsofthe m tlnpacted populatiems es the plw is rnrisad and naintnmaalaa a]ring dacnmont. • � i 2 3 SLIDE #20 Thank You! 4 5 6 Commissioner Bedford said she read the agenda item, but did not read the whole plan, 7 and is not prepared for a thorough discussion tonight. She said a work session may be helpful 8 in the fall. 9 Travis Myren welcomed the Commissioners to send individual comments to him directly, 10 after they have been able to fully review the plan. 11 Commissioner Dorosin said he would like to hear more about how the needs are 12 prioritized within the broader categories. He said there were COVID impacts that affected 13 everyone, and broadly affected the provision of County services. He said there were disparities 14 prior to COVID, however, and that gap has only widened during the past year. He said there 15 may be more specifics in the whole plan, which he did not see. He said only a portion of federal 16 money coming in to the schools has to be directed to prioritize low wealth students, and the 17 larger percentage can be spent on COVID-related things. He said he would like the proportions 18 to be higher for those who are most disproportionately affected. He said he would like to 19 explore how to ensure more resources are going towards addressing the worsening disparities, 20 and noted it will take more resources to lift those folks back up. 21 Travis Myren said there is no recommended percentage for allocation, but there are 22 specific initiatives directed toward disparities that were exacerbated. He gave an example of a 26 1 specific initiative designed for businesses owned by people of color. He said he can go through 2 the list to identify the priorities, and let Commissioners respond with additional ideas. 3 Commissioner Dorosin said it would be helpful to include these details in communication 4 with public, and how the goals will be achieved. 5 Commissioner Greene said she has not read the detailed plan either, but has concerns 6 about prioritizing. She said this overview sounds fabulous, but the COVID crisis has required 7 recalibration for what county government should be doing. She said she is worried this plan is 8 biting off a lot, and if there is no coordination of expectations, things may not get accomplished. 9 She said she would like to see something included about the local food system, and what the 10 Food Council is doing. She said the Food Council has a think tank of black farmers, with whom 11 they are working, to get input on how they can be most successful. 12 Commissioner Fowler said the plan includes a lot of things the County already does. 13 She said she would like to see a focus on economic development, especially for people who 14 have not been prioritized, and avoid "trickle down" theory. She said she really wants to think 15 differently and outside the box. She cited an example of surgical suites in Chile, where it was 16 found that if janitorial staff was paid a higher wage, they worked more quickly at cleaning the 17 rooms after a surgery. 18 Commissioner Hamilton echoed the previous comments. She said she also has not 19 read the detailed plan, but she wants to know the measurable outcomes, and ways to track how 20 the plan is working. She said it is also important for the budget to reflect priorities. She said 21 she wants to consider how to map this initiative onto the budget and County priorities. 22 Travis Myren said there are some measures in the plan, but those will continue to be 23 refined. 24 Chair Price said she also has not read through the full plan. She said the plan gives a 25 good foundation of past steps and where to go. She said she thinks there will be a new normal 26 coming out of pandemic, and this can help the County make some necessary changes. She 27 said in the beginning there were some issues about diversity in the planning process, and steps 28 were made to make amends on that. She said going forward, instead of only seeking input she 29 would want to have people of different backgrounds participating in posing questions and 30 making suggestions, as opposed to seeking their input. She said a lot of organizations are 31 listed, but very few have people of color. She said as teams are being created, she would like 32 to move outside of just executive directors, and get other people in the organization to achieve 33 the most well rounded thought process. 34 35 8. Consent Agenda 36 37 • Removal of Any Items from Consent Agenda 38 Commissioner Hamilton removed Item 8-m from the consent agenda 39 40 • Approval of Remaining Consent Agenda 41 42 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 43 approve the remaining consent agenda. 44 45 Roll call ensued. 46 47 VOTE: UNANMIOUS 48 49 • Discussion and Approval of the Items Removed from the Consent Agenda 50 Commissioner Hamilton said this item is the report that the schools have to submit to the 51 NC Department of Public Instruction, highlighting facility needs for the next ten years. She said 27 1 the Chapel Hill Carrboro City Schools (CHCCS) cost summary over 10 years is $371.8 million, 2 and Orange County Schools (OCS) is $107.7 million. She said this represents the poor 3 conditions of older schools, and that it will take significant resources to repair them. She said, 4 in light of COVID, the need for good air quality is even more important, and the physical plan for 5 the schools is very important. She said the Board needs to have a plan to address older school 6 facilities, and pay attention to what money is spent on, since there is limited debt capacity. She 7 said she wants the public to know the Commissioners take this seriously. 8 Commissioner Fowler asked if there is a reason the numbers are different between the 9 Manager's recommended budget and the CIP. She said CHCCS has 9 schools, which are all 10 50 years or older and already in need, versus 10 years out. 11 Bonnie Hammersley said the numbers in the CIP were provided to the County by 12 schools. She said the schools might not think it will happen in 10 years, or do not think they will 13 need it, but those are the numbers given by the schools. 14 15 Commissioner Dorosin exited the meeting at 9:02 p.m. 16 17 Commissioner Fowler asked, given huge needs, if CHCCS can spend their large fund 18 balance on capital needs. 19 Bonnie Hammersley said yes, and this would be a good use. She said fund balance 20 starts out as recurring but becomes one time as it accumulates, because it does not accumulate 21 at the rate of ongoing revenue, so this would be a permissible use. 22 23 Commissioner Dorosin rejoined the meeting at 9:03 p.m. 24 25 Commissioner Dorosin exited the meeting at 9:03 p.m. 26 27 Commissioner McKee said he believes Guilford County did a 10-year study a few years 28 ago with a consultant about countywide school needs. He said he will find information to bring 29 back for the next meeting, as this might be a good example to follow. 30 31 Commissioner Dorosin rejoined the meeting at 9:04 p.m. 32 33 Commissioner Greene asked if clarification could be provided as to whether the CIP 34 includes allocations for future years for the schools. 35 Bonnie Hammersley said the 2016 bond was $120 million for schools, as well as the $3 36 million deferred for 4 years from the bond proceeds. She said knowing there was a need, and a 37 gap to bridge because of debt policy, $30 million was added for the next 3 years to continue to 38 work on deferred maintenance for schools and is part of the plan. She said the list of needs has 39 continued to grow, but the County has continued to provide funding, albeit not enough because 40 numbers are significant, but funding has been provided. She said over $150 million in new 41 monies have gone towards schools since 2016. She said it is a process of chipping away at 42 the need. 43 Commissioner Greene said there was money identified in the County's plan a couple of 44 years ago for repairs at Phillips Middle School, but the repair was not done by the schools. She 45 said the County and the schools need to come together to agree on plan and stick to it. 46 Chair Price said this idea of working together has come up in the past, and the process 47 did not go very far. She said this current plan is now inching towards progress. 48 Commissioner Bedford said when funding is approved on July 1, borrowing does not 49 happen until the next April. She said the flooding at Phillips Middle School happened in 50 September or so. She said perhaps the school should have prioritized the project earlier. She 51 said CHCCS plans to spend over$1 million to revisit architectural studies done in 2013, in 28 1 preparation for the bond. She said costs just accelerate faster than any budget can keep up 2 with. She said she is concerned to hear CHCCS talking about focusing on a couple of projects, 3 as she believes Commissioners intended $30 million to address a wider number of emergency 4 projects: HVAC, leaking windows, etc. She said she would like the County to clarify with 5 CHCCS on the intent of these funds. She said OCS projects are addressing those types of 6 things. She said she questions when does a school just wear out and need to start over. She 7 said it may be valuable to have a work group start again to look at these issues. 8 Bonnie Hammersley clarified that once the budget passes on July 1, the County does a 9 reimbursement resolution, which gives schools the money that was budgeted for them in 10 advance of the borrowing, so there is no delay. She said the County reimburses itself with the 11 borrowing. She said the County wants schools to move forward with projects, and the $30 12 million was specified for deferred maintenance, not to increase capacity. She said OCS took off 13 running with it. She said staff will work with schools to help them understand what those funds 14 are for. 15 Commissioner Dorosin asked if the Phillips repair actually did have to be delayed. 16 Bonnie Hammersley said the County put in money so CHCCS could bid in advance. 17 She said the County does not want to be a barrier for schools to move forward with projects, 18 and will work with both districts to ensure funds are available. 19 20 A motion was made by Commissioner Bedford, seconded by Commissioner Dorosin, to 21 approve item 8-m. 22 23 Roll call ensued. 24 25 VOTE: UNANMIOUS 26 27 a. Minutes 28 The Board approved minutes for the April 20, 2021 and April 22, 2021 Board of County 29 Commissioners meetings. 30 b. Approval of a Resolution on Renaming Braxton Bragg Court to Hydrangea Court 31 The Board approved a resolution, which is incorporated by reference, regarding the petition to 32 rename Braxton Bragg Court to Hydrangea Court, and authorize the Address Administrator to 33 submit the resolution to the North Carolina Board of Transportation for approval. 34 c. Approval of a Resolution on Renaming Joseph Johnston Court to Water Oak Court 35 The Board approved a resolution, which is incorporated by reference, regarding the petition to 36 rename Joseph Johnston Court to Water Oak Court, and authorize the Address Administrator to 37 submit the resolution to the North Carolina Board of Transportation for approval. 38 d. Affordable Housing General Obligation Bond Sale — $2,500,000 39 The Board adopted the attached General Obligation (GO) bond resolution for the following 40 purposes: 41 1) Formally authorizes the sale of$2,500,000 in affordable housing bonds; 42 2) Formally pledges the County's taxing power to provide for payment on the bonds; 43 3)Approves the proposed form of the bonds; 44 4)Approves the form of the draft official statement for use in offering bonds to investors; 45 5) States the County's agreement to comply with the relevant provisions of federal tax 46 law and the federal rules for continuing disclosure to the securities markets; and 47 6)Authorizes County staff to complete the process of issuing the bonds and authorizing 48 the final principal payment schedule. 49 e. Adoption of the Final Financing Resolution Authorizing the Issuance of Installment 50 Purchase Financing for Various Capital Investment Plan Projects and To Refinance 51 Existing County Obligations 29 1 The Board adopted the preliminary and final financing resolutions authorizing the issuance of 2 approximately $45,000,000 in installment financing to finance capital investment projects and 3 equipment for the fiscal year, and to refinance existing County obligations. The financing will 4 also include amounts to pay transaction costs. 5 f. Designation of Inflatable Boat as Surplus Property and Approval of Transfer to Eno 6 Fire Department 7 The Board: 8 1)Approved the designation of a 2019 Inmar inflatable rubber boat (vessel I.D. 9 IMG4SA62G819) and accompanying 40 HP Evinrude jet prop (05560749) as surplus 10 property; and 11 2)Approved a resolution authorizing staff to complete the transfer of ownership to Eno 12 Fire Department. 13 g. Change in BOCC Meeting Schedule for 2021 14 The Board changed the Board of Commissioners' meeting calendar for 2021. 15 h. Schools Adequate Public Facilities Ordinance —Approval and Certification of 2021 16 Report 17 The Board approved and certified the 2021 Schools Adequate Public Facilities Ordinance 18 Technical Advisory Committee (SAPFOTAC) Report Contract Approval for Interior Renovations 19 at Multiple Facilities. 20 i. Contract Approval for Interior Renovations at Multiple Facilities 21 The Board: 22 1)Approved a construction contract with C.T. Wilson Construction Company, Inc. for the 23 renovations to the Orange County Justice Facility First Floor, Criminal Justice Resource 24 Department, Court Street Annex Second Floor, Richard E. Whitted Health Department 25 Waiting Room and Window Replacements for the Second and Third Floor Connectors 26 between A and B Buildings, and 27 2)Authorized the County Manager to execute the Agreement and to execute any 28 subsequent amendments for contingent and unforeseen requirements up to the 29 approved budget amount on behalf of the Board, upon final County Attorney review. 30 j. Renewal of Lease for 115 E. King Street 31 The Board reviewed an amendment to the lease for 115 E. King Street to house the Public 32 Defender's Office, extending its terms for another three years, and authorized the Manager to 33 sign upon final review by the County Attorney. 34 k. Extension of Little River Regional Park Interlocal Agreement 35 The Board adopted a six-month extension of the existing interlocal agreement between Orange 36 County and Durham County for the operation of Little River Regional Park and Natural Area. 37 The current agreement term was previously set by extension to June 30, 2021. 38 I. Bike Month Proclamation 39 The Board approved of a proclamation recognizing May 2021 as Bike Month. 40 m. Acceptance of Chapel Hill-Carrboro City Schools and Orange County Schools 41 Department of Public Instruction (DPI) Facility Needs Survey Reports 42 The Board accepted Chapel Hill-Carrboro City Schools and Orange County Schools 43 Department of Public Instruction (DPI) Facility Needs Survey Reports prior to the Districts' 44 submission of the reports to the State Board of Education. 45 n. Advisory Boards and Commissions —Appointments 46 The Board approved the Advisory Boards and Commissions appointments as reviewed and 47 discussed during the May 11, 2021 Work Session. 48 49 9. County Manager's Report 50 30 1 Bonnie Hammersley said there will be another Budget Work Session on Thursday May 2 20th, talking about the 6 fire districts requesting a fire tax increase, public safety, general 3 government, and support services. 4 Commissioner Dorosin asked if proposed amendments to the budget should be sent in 5 now. 6 Bonnie Hammersley said yes, the Board can send in amendments until June 3rd. She 7 said there are 2 amendments so far, one on the Capital Budget and one on the Operating 8 Budget. 9 Commissioner Dorosin asked if Commissioners can see all amendments. 10 Bonnie Hammersley said yes, all amendments will be on website. 11 Commissioner Dorosin asked for Commissioners to send proposals to the entire Board 12 as well. 13 Bonnie Hammersley said that has been process in past. She said if anyone forgets to 14 copy all of the Commissioners, she will send it to everyone. 15 16 10. County Attorney's Report 17 18 John Roberts said the crossover deadline was last week, and most filing of bills stopped 19 in the General Assembly. He said almost 500 bills met crossover, but that does not mean only 20 500 have gone forward. He said some can be considered later, and can be revived from not 21 meeting crossover. by including language in a bill that did. 22 23 11. *Appointments 24 25 a. Animal Services Hearing Panel Pool —Appointment Discussion 26 The Board discussed an appointment to the Animal Services Hearing Panel Pool. 27 28 BACKGROUND: The following appointment information is for Board consideration: 29 30 Appointment of two Animal Services Advisory Board members to serve as Chairs to the 31 Animal Services Hearing Panel Pool (both terms expiring 03/31/2022): 32 NAME SPECIAL REPRESENTATIVE EXPIRATION DATE Dr. Sunita Driehu s Veterinarian 06/30/2022 Dr. Bryan Stuart Town of Hillsborough 06/30/2021 Dawn Roberts Non-Municipality 06/30/2023 Lucia Welborne Animal Welfare/Animal 06/30/2021 Advocacy Lori Gershon Animal Welfare/Animal 06/30/2023 Advocacy Meggie Romick Animal Welfare/Animal 06/30/2023 Advocacy Allan Polak Certified Animal 06/30/2022 Handler/Trainer/Technician Susan Spinks Owner/Manager Retail Pet 06/30/2023 Services 33 34 NOTE —The following vacancies remain: 35 31 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 03/31/2024 Vacant since 03/31/2021 Unincorporated Count Veterinarian 03/31/2024 Vacant since 03/31/2021 1 2 Chair Price said the two members that the BOCC recommended at the work session 3 indicated they are not available to serve on the Animal Services Hearing Panel Pool at this time. 4 Tara May said two volunteers have come forward to serve: Susan Spinks and Allan 5 Polak. 6 7 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 8 appoint Susan Spinks and Allan Polak as Chairs to the Animal Services Hearing Panel Pool. 9 10 Chair Price called each Commissioner by name (roll call). 11 12 VOTE: UNANMIOUS 13 14 12. Information Items 15 16 May 4, 2021 BOCC Meeting Follow-up Actions List 17 Memorandum — Blackwood Farm Park— Phase 2 Status Report 18 19 Commissioner Dorosin clarified the meeting calendar for the week of May 26, 2021. 20 Laura Jensen informed the Board that they will be staying on the same Zoom call for the 21 Closed Session. 22 23 13. Closed Session 24 25 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 26 enter into closed session at 9:20 p.m. "pursuant to G.S. § 143-318.11(a)(3) "to consult with an 27 attorney retained by the Board in order to preserve the attorney-client privilege between the 28 attorney and the Board", and to approve Closed Session minutes. 29 30 Roll call ensued 31 32 VOTE: UNANMIOUS 33 34 A motion was made by Commissioner McKee, seconded by Commissioner Bedford, to 35 reconvene into regular session at 9:58 p.m. 36 37 Roll call ensued 38 39 VOTE: UNANMIOUS 40 41 A motion was made by Commissioner McKee, seconded by Commissioner Dorosin, to 42 adjourn the meeting at 9:58 p.m. 43 44 Roll call ensued 32 1 2 VOTE: UNANMIOUS 3 4 5 Renee Price, Chair 6 7 8 Tara May 9 Deputy Clerk to the Board 10 11 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 2 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 VIRTUAL BUDGET WORK SESSION 5 May 20, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Budget Work Session on 9 Thursday, May 20, 2021 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Vice Chair Jamezetta Bedford, and 12 Commissioners Amy Fowler, Sally Greene, and Jean Hamilton 13 COUNTY COMMISSIONERS ABSENT: Chair Price, Commissioner Dorosin, and 14 Commissioner McKee 15 COUNTY ATTORNEYS PRESENT: None. 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Vice Chair Bedford called the meeting to order at 7:02 p.m. 21 22 A roll call was called; Vice Chair Bedford, Commissioner Fowler, Commissioner Greene, and 23 Commissioner Hamilton were present; Chair Price, Commissioner Dorosin, and Commissioner 24 McKee were absent. 25 26 Due to current public health concerns, the Board of Commissioners is conducting a Virtual 27 Budget Work Session on May 20, 2021 utilizing Zoom. Members of the Board of Commissioners 28 will be participating in the meeting remotely. As in prior meetings, members of the public will be 29 able to view and listen to the meeting via live streaming video at 30 orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 31 97.6 (Spectrum Cable). 32 33 Vice Chair Bedford welcomed all attendees, and briefly went over the agenda for the 34 meeting. 35 36 1. FY 2021-22 Fire District Tax Rates, Pgs. 259-264 37 ■ Damascus Fire District and Southern Triangle Fire Service District, Pg. 260 38 ■ Efland Fire District, Pg. 260 39 ■ Little River Fire District, Pg. 261 40 ■ Orange Rural Fire District, Pg. 263 41 ■ White Cross Fire District, Pg. 263 42 43 BACKGROUND: 44 During tonight's work session, Commissioners will have the opportunity to dialogue with six (6) 45 fire districts, who requested tax rate increases for FY 2021-22. As in the past, fire districts 46 requesting tax rate increases present their needs for a tax increase to the Commissioners at a 47 work session. Staff has invited representatives from these districts to tonight's virtual work 48 session to answer any questions and/or provide additional information to the Board regarding 49 their increase. 50 2 1 Attachment A provides information regarding tax rate requests from all twelve (12) fire districts 2 and/or fire service districts in Orange County for FY 2021-22, the amount of funds one cent on 3 the tax rate generates, fund balance information, as well as information detailing the reasons for 4 the requested tax rate increases. Information regarding all fire districts is located in the Fire 5 District section of the FY 2021-22 Manager Recommended Budget beginning on page 259. 6 7 Attachment B reflects historical Fire District tax rates dating back to FY 2004-05. 8 9 The Fire Districts requesting tax rate increases in FY 2021-22 are as follows: 10 11 Damascus Fire District and Southern Triangle Fire Service District (Page 260) — 12 increasing from a revenue neutral tax rate of 10.10 cents to 10.80 cents per $100 13 valuation. The rate increase will be used to hire additional part-time staff, and to keep 14 up with the growth demands of serving these two districts. This tax rate is consistent 15 with the Chatham County tax rate. 16 Efland Fire District (Page 260)— increasing from a revenue neutral tax rate of 6.28 17 cents to 7.28 cents per$100 valuation. This rate increase will be used to expand 18 current part-time staff from two to three hours during the day, and cover additional debt 19 service payments on a fire engine. 20 Little River Fire District (Page 261) — increasing from a revenue neutral tax rate of 5.39 21 cents to 6.39 cents per$100 valuation. This rate increase will be used for debt service 22 payments on a new fire engine, and additional operating costs associated with the new 23 Station 2. The district is also requesting $80,000 from their available fund balance to be 24 used as a down payment on the new fire engine. 25 Orange Rural Fire District (Page 263)— increasing from a revenue neutral tax rate of 26 8.79 cents to 9.49 cents per$100 valuation. This rate increase will be used for debt 27 service payments for their new Station. The district is also requesting $50,000 from their 28 available fund balance to cover the replacement cost of fire suppression equipment. 29 White Cross Fire District (Page 263) — increasing from a revenue neutral tax rate of 30 11.34 cents to 12.34 cents per$100 valuation. This rate increase will be used to cover 31 increased part-time personnel costs associated with increased hours, as well as debt 32 service payments on a replacement fire engine. 33 34 Travis Myren introduced the item. 35 John Strowd, Chief of the Northern Chatham Volunteer Fire Department, introduced 36 himself. He said the department serves the Damascus Fire District and Southern Triangle Fire 37 Service District. 38 Kevin Brooks, Chief of Efland Fire Department, introduced himself. 39 Brad Allison, Chief of Caldwell Fire Department, introduced himself. 40 Jeff Cabe, Chief of Orange Rural Fire Department, introduced himself. 41 Phillip Nasseri, Chief of White Cross Fire Department, introduced himself. 42 Tony Blake, President of White Cross Board of Directors introduced himself. 43 Steve Summit, President of Orange Rural Fire Department Board, introduced himself. 44 Travis Myren made the following PowerPoint presentation: 45 46 47 48 49 50 51 Slide #1 3 ORANGE COUNTY NORTH CAROLINA Budget Work Session #2 County Fire Districts Public Safety General Government Support Services May 20,2021 Virtual Meeting 1 2 3 Slide #2 C...ty Fl.r e DIWI t Map • 6zF Ta.o�ae�e3. • Toxl�r2ar6ax R.Ram�wneeE Fro f]Ie4ict Fxpandkirta x Irwau M463$,266we, FVxD20.x1 exq' mor �x 4 5 6 Slide #3 Fire District Recommendations FYM.22 FY NI2 Rev. Rxe Ed Oilcoo �'YJa�Grow xeutre;Tea RBC'i,$3� O, CM1aFaIH 136] i36T EE$ Rirer 6.� B.3x EE$ 6:EE �prageFlN E.N 9.5. Scan Ca^g. 9W 6.EE 16cttl 11.X Q7 OP WECOUNTY �, ll 9 Slide #4 Fire District Recommendations Reewrene.ded Fire[Yis HdT-Wteaend Revenue ORANGE COl1NTY 10 11 12 13 Slide #5 4 Fire District Recommendations District Requests—page 259-264 • Damascus/ScullhernTriangle —0.70 cent lnereaaa Compared to Revenue Neuha9 Rete —Service Pro,A,d by Ne Chatham —Additlorri Parti Starr • Efland Fire District —1.00 aenl Increase compared to Revenue Neutral Rate —Equip N—Fre Truck —FVaml Nd11SIeRReurs PRANCE COUNTY 2 3 Slide #6 Fire District Recommendations District Requests—page 259-264 • Little River Fire District 1.w-Increase Compared le Reverwe Neuhal Rate —Aaqulre New Flre F I lne —Complete and Fumioh New Station 42 •Orange Rural Fire District —0.70 awl.Increase compared to Revenue Neutral Rate —Break armmd on Station 99 —Cedlfy Flghleen t18)Memlarrs In Trench Rescue —Aftit rat Partlr n SUIT aRANMO 4 ENTY . d�a�rua�vNw 5 6 Slide #7 Fire District Recommendations District Requests—page 259-264 •White Dross Fire District —1.00 cent increase C.Mp d to Reverse 1 e 1,al Rate eased PTime Personnel — DIM Service m Replacement Ergine PRANCE COUNTY 7 r.,oanruaovNw 8 9 Brad Allison thanked the Board of County Commissioners (BOCC)for its consideration 10 of the requested increases. 11 12 2. Discussion of County Departments' FY2021-22 Recommended Budgets within the 13 Public Safety, General Government, and Support Services Functional Leadership 14 Teams (including Operations, Capital, and Fee Schedule Changes): 15 16 Public Safety 17 ■ Courts, Pg. 133 18 ■ Criminal Justice Resources, Pg. 134 19 ■ Emergency Services, Pg. 237 20 ■ Sheriff, Pg. 384 21 0 Non-Departmental, Pg. 339 5 1 2 General Government 3 ■ Board of County Commissioners, Pg. 84 4 ■ Board of Elections, Pg. 88 5 ■ County Attorney, Pg. 120 6 ■ County Manager, Pg. 123 7 ■ Register of Deeds, Pg. 380 8 ■ Tax Administration, Pg. 417 9 ■ Non-Departmental, Pg. 326 10 11 Support Services 12 ■ Asset Management Services, Pg. 74 13 ■ Community Relations, Pg. 110 14 ■ Finance and Administrative Services, Pg. 253 15 ■ Human Resources, including Employee Pay & Benefits, Pg. 294 and Appendix A, Pg. 16 424 17 ■ Information Technologies, Pg. 306 18 ■ Non-Departmental, Pg. 342 19 20 BACKGROUND: 21 The County Manager presented the FY 2021-22 Recommended Operating Budget on May 4, 22 2021. Since then, the Board has conducted one public hearing to receive residents' comments 23 regarding the proposed funding plan. On May 13, 2021, the Board discussed recommended FY 24 2021-22 budgets for Durham Technical Community College— Orange County campus, Chapel 25 Hill-Carrboro City Schools Board of Education and Orange County Schools Board of Education, 26 as well as reviewed and discussed recommended FY 2021-22 funding for Outside Agencies. 27 28 Tonight's work session offers the Board an opportunity to review and discuss the recommended 29 budgets directly with County departments within the structure of Functional Leadership Teams, 30 including operations, capital, and department fee schedule change recommendations. 31 32 Functional Leadership Teams: 33 The following Functional Leadership Teams are scheduled to attend tonight's work session: 34 35 Public Safety: 36 • Courts 37 • Criminal Justice Resources 38 • Emergency Services 39 • Sheriff 40 41 General Government: 42 • Board of County Commissioners 43 • Board of Elections 44 • County Attorney 45 • County Manager 46 • Register of Deeds 47 • Tax Administration 48 49 Support Services: 50 • Asset Management Services 6 1 • Community Relations 2 • Finance and Administrative Services 3 • Human Resources, including Employee Pay and Benefits 4 ➢ Employee Pay and Benefits - staff has provided information relating to FY 2021-22 5 employee pay and benefits in Appendix A of the Manager's Recommended Budget. 6 The information provided includes background information on employee pay and 7 benefits over recent years and information on specific pay and benefits plan 8 elements. Key components of the recommended employee pay and benefits plan 9 include: 10 o No wage increase for FY 2021-22. 11 o Resumption of the Merit Pay Program on employees' base salaries at the dollar 12 values in effect in FY 2019-20. Merit Pay increases, if any, will be applied to 13 employees' base salaries on the first full pay period in January 2022. 14 o Continue the $27.50 per pay period County contribution to non-law enforcement 15 employees' supplemental retirement accounts and the County matching 16 employees' contributions up to $63.00 semi-monthly (for a maximum annual 17 County contribution of$1,512) for all general (non-sworn law enforcement officer) 18 employees; continue the mandated Law Enforcement Officer contribution of 5.0% 19 of salary, and continue the County's required contribution to the Local 20 Governmental Employees' Retirement System (LGERS) for all permanent 21 employees. For FY 2021-22, the Law Enforcement Officers (LEOs) rate 22 increases from 10.90 to 12.10 percent of reported compensation, and all other 23 employees rate increases from 10.15 to 11.35 percent of reported compensation. 24 o Continue to participate in the North Carolina Health Insurance Pool (NCHIP), and 25 continue medical and prescription third party administrators with Blue Cross Blue 26 Shield of North Carolina (BCBSNC) and Prime Therapeutics, a division of 27 BCBSNC, respectively. No increase to health and dental appropriations. No 28 increase to employee premium equivalent for health, dental, or vision insurance. 29 No increase for health coverage premium equivalent for pre-65 retirees enrolled 30 in the County's group plans, and no increase for post-65 (Medicare eligible) 31 retirees. 32 o Increase the Living wage to $15.40 per hour for all permanent and temporary 33 employees, effective October 1, 2021. 34 o Continue the additional eight hours of annual leave to be awarded at an 35 employee's anniversary date, prorated for part time employees. 36 o Continue the six-week paid parental leave policy. 37 Information Technologies 38 39 County Manager Bonnie Hammersley said the theme of the FY21-22 budget is social 40 safety net for the most vulnerable residents. She said there are 26 departments, and the 41 budget prioritizes the most vulnerable. She said residents still expect all services regardless, 42 and this budget continues those services at the same, or minimally reduced, levels. She said 43 there have not been many requests for additional resources, and it is important to recognize 44 that there are limited resources. She said staff aims to serve the residents to the best of their 45 ability. She said long-range financial plan requests are tracked and prioritized, and requests will 46 be in future budgets. She thanked the BOCC for its support. 47 Travis Myren reviewed changes to the recommended budget document, which are 48 intended to be a quick reference guide for readers. 49 50 Travis Myren made the following PowerPoint presentation: 51 7 1 Slide #1 Public Safety • Courts—page 133 —Increase of$313 for the Wage Adjustment for Student Community Support Liaison • Partnership wllh County,Orange and Chatham County Schools, and Department of Juvenile Justice > 2 ORANGE C'O IZY e wonnt unovnn 3 4 Slide #2 Public Safety • Criminal Justice Resource Department—page 134 •Total Recommended Expenditure Budget-$793 077 -0Me9by$461,3Min A9C11 s JRevmuee • Recommended Eiudgetcnanges —Emmptfram fine pemeMiS%1^pemMne redu¢fim —$10,000yachniceI edPnenern fm Jai Paychi Aiy C,i—I—hlan4veenca of Ef m0E]1weing —SS,1d5increeae fmrvendn operating¢-oats —b38.751 incmasefcr helflime[OS FTEl0.tlminiAeaiearientl GrarA Campfaceposmen—Ameritaro Reitue PNn AU( Ati4Ai1FA) —Lad ReedryC until Caant—d^year�$I50 OOh �_ ORANGE COUNTY 5 6 7 Commissioner Bedford requested information about the Local Reentry Council. 8 Cait Fenhagen, Criminal Justice Resource Director, said the grant is a one-year grant to 9 renew for 2 additional years. She said they are finishing their last year, and she has submitted 10 an RFP for an additional three years. She said the Department of Public Safety funds it. She 11 said the grant funds two positions: a reentry case manager, who works directly with people 12 returning from incarceration; and a coordinator, who conducts reentry meetings. She said the 13 grant also provides funding to support people reentering society. She said there has been a lot 14 of COVID-19 related releases, and this grant has helped. 15 Commissioner Greene said the group does important work, and congratulated Cait 16 Fenhagen on receiving continued funding. 17 Travis Myren resumed the PowerPoint presentation: 18 19 8 1 Slide #3 Public Safety • Criminal Justice Resource Department-page 134 • Re_storetlon Legal Counsel Program -aeeiaenmean seePenaeaumere�tlw.ee —SuaPrnslveRawl}wm Fa tP CwrtplYeRh TrekFlnn Court Pm —Free LePet Serriceate Reduce w Elimimlea Tnf&FeeerF —E�wction Referrn Rrga Crer�rtl RewN —Msaes T"Od SwlceE plMry aen rgtl ra�uuel ReferceM ene Suonaiul Ru[orNon R•RtlRm a ORANGE CIX.It•PfY' 2 li µoRn�raxauRs 3 4 Slide #4 Public Safety • Criminal Justice Resource Department-page 134 -PrellialServilPerlormanue Pn:hial5ervoces Refermketd SrRcessTul Camplelien Rale 5 n ORASttESO TY 6 7 Slide #5 Public Safety Criminal Justice Resource Department-page 134 •Street Outreach.,Ham Retluctlon and Deflectlon iSOHPAD) —P.M h,PbeMaeeURnend Ho mgerd Carmrri[y navelepment —SGNM In PctaLr2e20�wth EmsrgsncYSalu6ansGrznt—Ctwno Vna —Hmrciq.ceeemwePemeaR direreiw,peereuppwt —9259,W]ennuel eutgN —S'iren[endein lJctr�er2a21—EapWnnHfundiq peMerelq—ABPA 0191RM •Program Performance —ifiniitllritlwele mrxtl —78rdIWRusls a�cwWysrnw.snthw 749 usIna HCY7 —91 i�tliuitluele eMeretltreneitivnelM1weirp —90indlw.iuolx pmuiaasupolln,M6d,PRnxM ImAl6ex+1l Pstp -aa:blw�ele re�e«edcovtore�e:se -96rrtllWduels dRfirctsd lmn Yx RnlanmxrtlnvAlnmmt `y— O RrW,tEaUr 8 9 10 Slide #6 Public Safety Court Stakeholder Reform Work and COVID Measures • Mag Mnue Screening TaoUDec cm •.rrw•e..�.�+e.e�.W� Tree • Optlon lot prerrlal release from the rnagisirate •, • Nonappearance pollcy-na automatic order for arrest issued • Judge cn ca 1124,0 .— •.• es 14 OM NG COUTMN 11 Rnc uaounn 9 1 Slide #7 Public Safety • Detention Center Population Det-ti-C N,pppplatio, Palm In Tlme ORANGE COY 2 t5 rtnxm3 r wm 3 4 Slide #8 Public Safety Pretrial Bookings by Month rremai BpuV w MMw,th LUNGE COUNTY 5 ,F 6 7 Cait Fenhagen thanked the County Manager, Deputy County Manager, and the 8 Commissioners for their support. She said it has been a difficult year for her staff and the 9 population they serve. 10 Commissioner Bedford asked if the ABC Board had adopted its budget. 11 Cait Fenhagen said no, but a decision will be made soon. She said she requested an 12 increase, and the Criminal Justice Resource Center provided a lot of data to the ABC Board. 13 Travis Myren said the recommended budget shows flat revenue from the ABC Board. 14 He said the agency requested an increase in addition to last year's budget, but the ABC Board 15 has not yet made decision. 16 Commissioner Bedford asked if the Criminal Justice Resource Center will be moving 17 soon. 18 Cait Fenhagen said the department is not going to have to move, despite renovations. 19 Commissioner Bedford asked if Cait Fenhagen could share about a $700,000 grant. 20 Cait Fenhagen said this is a grant from the North Carolina Department of Health and 21 Human Services (NCDHHS) supporting justice-involved individuals during the COVID-19 22 pandemic. She said one position will focus on harm reduction deflection from law enforcement, 23 which will be housed in her office. She said the second position will focus on reentry navigation 24 from incarceration for those with substance abuse issues, which will work in her office as well as 25 directly in the jail. She said this work is already being done, but there is not a dedicated 26 position, and the grant will provide for it, as well as 2.5 positions at Freedom House. She said 27 these positions will allow for a really warm hand off from jail to treatment. She said people with 28 substance abuse issues often have prior involvement with law enforcement, and not eligible for 29 pre-arrest diversion. She said these positions will allow for more intensive case management, 30 which is a great opportunity with the support of the DA's office. 10 1 Commissioner Bedford asked if the number of years the grant will cover could be 2 identified. 3 Cait Fenhagen said it is a two-year grant. 4 Commissioner Greene said in two years the County will have opioid settlement money to 5 assist. 6 Travis Myren resumed the PowerPoint presentation: 7 8 Slide #9 Public Safety • Emergency Services–page 237 Total expendltu re budget-$12,833,788 -Tomt Cawdy Cram.Imreaaed by$20.089from@ee.Sedge[ Recommended Budget Changes –Emmpemam fine pemereis°.4)operemneredicrion -$13,113elncrwaaw nN Cmunry cowduem da4ry ofCompnhanvreEmsrgeasy d..bIneplana 1was segipadadbya coetehefing agreement aeih Tameend doabmcoudngfrem leaf fi—1 year -$9,185reverareirereeee o@ Fire A1,�sIW fees mss., ORANGE COUNTY 9 t 1 t.oera t r�nrruNA 10 11 Slide #10 Public Safety • Emergency Services–page 237 • Recommended Budget Changes -Naw 1.0 Flrs hraraUal poallonm warn 7arsn WHlllabero4eh-Ha County Cvsf $218,9011nnaaaa1n rat Cotnty ca farTempnnry amff,Qwlnma,and Hddey n EMS – idonneti$f— radvotlaalnnat Cowdycwlsnmarineoru dm•sast o}mrWaesd tion tachndogyeppades ORANGE COUNTY 12 IE —.111-.A 13 14 Slide #11 Public Safety • Emergency Services–page 477-480 • Recommended Fee Changes -Fn tnspeceanshy sq,—lootaga ntw adJwement –Addlaons 7o aslof Ancotlsop.,"pamMs r V—d larsmmge,usra W ooedll;t dengerow—Af ..1I.Ml- -I—. mulnplavlmmloea of fellum m cigaln a pmparpaeme,to eccoerA Mr inehaeoee of nencampFs –Addleons to Ree—d CoeWl tion pannhe m bNtsracoaunt for Cm apaM.on phn reesew,code research ad cemperison,pe hnga W mpectm ORANGE COUNTY 15 14 IwOATI l CAROLINA 16 11 I Slide #12 Public Safety • EMS Revenue-Collected by Tax Administration Emergency Med iu I Services Charges eam� umaaoo uam� sl.smmo — sinmamo mmeo-unmseorc�u e�m ORANGE COUNTY 2 21- 3 03 4 Slide #13 Public Safety • Emergency Services—page 200 —Emergency Medical Services Performance Measures EMSC.1I,fur Se6i Av %p Whee1,R.MZTime uom esr nv ORANGE COUNTY 5 21 tit HT]1 GIE6L[NA 6 7 Commissioner Greene asked if there is a reason for the increase in the Average Wheels 8 Rolling Time in FY19. 9 Kim Woodward, Emergency Medical Services (EMS) Operations Manager, said there 10 was an intervention in 2017, 2018, and 2019. She said EMS staff pushed to have the best time 11 in the state, and the standard is 1 minute 30 seconds. She said staff has started checking in 12 once en route, which is an actual wheels rolling time, as opposed to talking on the radio in the 13 station. 14 Commissioner Hamilton asked if the meaning of"EMS Calls for Service" could be 15 clarified. 16 Kim Woodward said these calls include every time the wheels roll on an ambulance, and 17 the call originates from 911. She said this could be an actual call for service, a call for standby, 18 and move-ups, to aid in low coverage in one area of the county. She said this also includes 19 calls for mutual aid in another county. 20 Commissioner Hamilton asked if the "Average Wheels Rolling Time" is the time between 21 when EMS receives the call from 911 to the time they start moving the ambulance. 22 Kim Woodward said yes. 23 Travis Myren resumed the PowerPoint presentation: 24 25 26 27 12 1 Slide #14 Public Safety • Emergency Services—page 200 —Emergency Medical Services Response Time Average ResponseTl me ORANGE COUNTY 2 22 NOKEI[UR!11.IN9 3 4 Commissioner Hamilton asked if the average response time in the County could be 5 identified. 6 Kim Woodward said it is currently right at 10 minutes and 12 seconds. 7 Commissioner Hamilton asked if EMS uses a map to determine if the response time is 8 affected by distance versus the time to roll. 9 Kim Woodward said EMS uses software to provide a heat map of geography and 10 demand, including where the calls are expected to drop, and how long will it take to respond. 11 She said north of Highway 70 the units are pulled south for calls, and the northern response 12 times are extended. She said she is very grateful for their first responders. 13 Commissioner Hamilton asked if the EMS ever looks at median or mode rather than 14 average response time. 15 Kim Woodward said staff looked at them in fractiles in the past. She said fractiles are a 16 way for EMS systems to determine how long it takes to get to the scene in 90% of incidents. 17 Commissioner Hamilton asked if she could see the median response time. 18 Kim Woodward said yes. 19 Kirby Saunders, EMS Director, said EMS requested a study of all EMS locations in the 20 Capital Improvement Plan (CIP). 21 Travis Myren said that it is included in the recommended CIP. 22 Commissioner Bedford asked if there is an update on the two new community 23 paramedics. She said these hires seemed fortuitous, given Covid. 24 Kim Woodward said the community paramedics are doing vaccinations for homebound 25 individuals. She said the demand for homebound services will increase. 26 Commissioner Bedford said it is good there was a way to vaccinate these individuals. 27 Kim Woodward said trust is building for the homebound services community, which is 28 wonderful. 29 Commissioner Bedford said the Commissioners appreciate the efforts all staff has made 30 to continue providing many services, and for vaccinating individuals. 31 Commissioner Bedford asked if the current location of the 911 Center could be 32 identified. 33 Travis Myren said it is at Meadowlands. 34 Commissioner Bedford asked if the odor issues at the morgue have been fixed. 35 Kirby Saunders yes, and they hope to break ground on a new building soon. He 36 thanked everyone involved for his or her support. He said the Emergency Operations Center is 37 still active, which was activated in January 2020. 38 Commissioner Bedford asked if staff can take vacation before hurricane season starts. 39 Kirby Saunders said he is encouraging everyone to take time off. 40 Travis Myren resumed the PowerPoint presentation: 13 1 Slide #15 Public Safety 911 Calls Calls Processed Call Ta king Efficiency x5 W aG !G%of Galh m lOSr<o�r sex of Wh rniv.sree,d� 20DV90 m w� Fsmao W)$1 iffiRF �4n'NRM 4Us F0w00 K}1 SJ1 9IAai — waoo- A— ORANGECOUNTY NORIA CAROLINA 2 3 4 Slide #16 Public Safety • Sheriff—page 384 • Total expenditure budget-$15,121,943 —N�ac<Fc�tycmatlR�.aaagmsese.asam,��a®aaavda®t • Recommended Budget Changes —$234,791 Increeseror VVwI*Malntenence ConV=c largelyoffaelbyreductanIn M.t.Pad;net incrFrase i®$25.000 —$23,6631ncreeae.Holiday Ray —$490,DN ravmo ed 1ooln Federal Innmu Revenue ORANGE COUNTY 21 NY RTI I CAI LINA 5 6 7 Slide #17 Public Safety Sheriff—page 384 —Calls for service Sheriff's Office Calla for Service m czars ossa csnm — sow save ORANGE COUNTY 15 NORTI I CAROL[NA 8 9 14 1 Slide #18 Public Safety • Sheriff—page 384 —Average Scene Time and Response Time Sheriff`s Office Average Scene-Time Sheriff's Office Average Response in Minutes Time in Mlnutes f600 i — i...b. r.�*— n�vav rtmiam AmeIi rrnli.v nurass nm[o-m �rh ORANGE COUNTY 26 NIORn I CkR01.1 NA 2 3 4 Travis Myren said he would get the median scene and response times for the Sheriff's 5 department. 6 Sheriff Blackwood said the scene time can be lengthy, and his staff was present at one 7 scene for two days. He said numerous units are sometimes needed, all of which have different 8 scene times. He said the average will be skewed based on individual circumstances. 9 Commissioner Bedford asked if that type of lengthy scene time includes a response to a 10 friend she had that was missing a couple of years ago. 11 Sheriff Blackwood said yes, and that call involved many departments. 12 Sheriff Blackwood said once a supervisor receives a call, the clock starts ticking. He 13 said supervisors are urged to clear that call so the clock will not keep tracking. He said 14 supervisors have gotten better about clearing those calls out, which improves average response 15 time. 16 Commissioner Bedford asked if there are plans for the training that needs to occur 17 before moving into the new detention center. 18 Sheriff Blackwood said there is a transition team working on that. He said staff will be 19 going to another facility that uses similar programming to Orange County. He said staff will do 20 dry runs in the new facility when it is open. He invited the Commissioners to visit this new 21 facility. 22 Commissioner Bedford said the County Manager's Office will organize a visit. 23 Commissioner Fowler asked if there is a reason the cost of the maintaining sheriff 24 department vehicles is moving from Orange County Transportation to the Sheriff's Department. 25 Travis Myren said the cost of the contract for the vehicles will move to the Sheriff's 26 Department. He said the cost used to be in the motor pool budget, and included staff and 27 operations. He said the contract is covering this, and will now be in the Sheriff's Department 28 budget. 29 Commissioner Fowler clarified that the move is due to the fact that the service is now 30 provided by a contract instead of staff. 31 Travis Myren said yes. 32 Sheriff Blackwood thanked the BOCC for its support, and praised the leadership from 33 the County Manager's Office and Paul Laughton in the Finance Department. He said Paul 34 Laughton made the budget process easier for staff. 35 Travis Myren resumed the PowerPoint presentation: 36 37 15 1 Slide #19 General Government • Board of County Commissioners—page 84 • Total expenditure budget-$803,484 -Oecreasear$90,4Z3f—Base Budget Recommended Budget Changes -$66,191 dscreaseln Mt CoWy calls Eyollminat+g 1.O FTE Assdlant Deputy Clerk through etaft rmignmerrt —$34,2$2decnas,In Mt CO%Oy Casts 4yndWMS v u$opwatrgaccaua4s— eneeded five percerd(5%)operating coat reduction by$18,730 -Sacar Jwtice Fund($197,696)aod Cammisswned CoMIngency($1 D,XD) m Weds Recwrareded Budget ORANGE COUNTY 27 MIOW 11 CAPOLINA 2 3 4 Commissioner Fowler asked if more information could be provided about the Social 5 Justice Fund and the Commissioners' Contingency funds. 6 Travis Myren said the Social Justice Fund is used to fund a variety of different activities. 7 He said this past year it was used for emergency housing needs. 8 Bonnie Hammersley said in prior years it was used for childcare needs, and has been 9 primarily used for social services and housing needs. She said the purpose of the fund was to 10 give the Board of County Commissioners the ability to respond to social justice needs in the 11 community. 12 Bonnie Hammersley said the Commissioners' Contingency funds are used as needed. 13 She said in next year's budget, it could be used for travel and training needs. She said these 14 funds have gone unspent in many years. 15 Travis Myren resumed the PowerPoint presentation: 16 17 Slide #20 General Government • Board of(Elections—page 88 • Total expenditure budget-$933,217 - NatC—nay cnetincmaeeof$10,593cwnpamdta Hale Budget Recommended Budget Changes -598,8691ncrerasepersannaliPN YJarkon)and dparsllaes dtiemthreo elea5oos in FY2021-22 —Offset by$76,686mrevwansloadminlstermunlclpwetecoans —$11.390 deem In not Cow*y ccau due to rawer absenui LallW mallings and e.Mng paper stack ORANGE COUNTY 2B M-1k 71t _ROLtN.A 18 19 20 21 22 23 24 16 1 Slide #21 General Government • Board of Elections-:page 88 Voter ReBwtratiam Processed Aha ntee Ba*ots Processed 4ow — ?S%9 ORANGE COUNTY 2 20 ")Rn I Gkkol.l IN,:1 3 4 Commissioner Bedford asked if the third election does not happen, would the money be 5 repurposed or go to fund balance. 6 Travis Myren said yes it would be. 7 Rachel Raper, Elections Director, thanked the BOCC for its support. 8 Commissioner Bedford praised the Board of Elections for conducting a safe election 9 during a pandemic. She said turnout seemed good. 10 Rachel Raper said the absentee voting set records. She said total voter turnout was 11 76%, which was not record setting. 12 Commissioner Bedford said there were so many unknowns, and having a safe election 13 was a goal. 14 Commissioner Bedford asked if it will be a March or a May primary next year. 15 Rachel Raper said the Executive Director of the State Board of Elections requested that 16 all elections, including municipal and the March 8th primary, be moved to May 3, 2022. She said 17 the General Assembly has not taken action on that. She said municipalities in Orange County 18 do not elect by district, they elect at-large, and the census data delay does not affect Orange 19 County municipalities the way it does elsewhere. 20 Commissioner Bedford asked if a November election is expected in Orange County. 21 Rachel Raper said yes. 22 Travis Myren resumed the PowerPoint presentation: 23 24 Slide #22 General Government • County Attorney—page 120 Total expenditure budget-$644;260 - Qecruaseoif$29,541Cmr4wedta Bea.Budget Recommended BudgetChanges -$56,097 increase is net County trim to add a 1.0 FTE SteffAtlon ey a Half of W4 poaalom coal is*Wgetud In the Coway AIX r y/s Of Ke the c*wr W ie Ludg.L-din Chid Suppoaa -W.628d*crw ckolanducMno10.6FTES�r$4a9AMc y s Cr meehiltime Humen Righ2end Reletica.f4earar -$3,(}60 decreeee i IrIJgetion expenses to meeting fwe percent(5%)reduction in operation. 3o ORARNGE_COUNNTY 25 17 1 Slide #23 General Government • County Attorney—page 120 Percentage of Legal Reviews£arnpleted Wltmn 10 Busfness Days asx oar wrr wz rr�m r�m.uaa�neoa.,r ORANGE COUNTY NVRPI CAROLINA 2 3 4 Slide #24 General Government • County Manager —page 123 Total expenditure budget-$3,222,686 - Qecreaseitaet Cculycoetsof$110,018camperedta Base Budget • Recommended BudgetCnanges –$6.989raductmniroperatingaecourrtsmMmfingactusiespenchmr –$1.03,275 redrefi-in Ria&Um age-ent Program >, L11®,OOPncnas•In+waronc�Anaru�mi&'Yo1 a $159,215 decreaseta refisctrecentactuals $60,0006rerom In Wdksn Cempsnralloe–TransfNto Entorpraa Fted far b dptaeeuraeyaad aeeo Wa[Wy -;1701ncrrasr h Cauntq sarma of Faod Cauncll Irirdgst -$16,711 reducbm in Puts Commission net coat based an reduced Occupmncprax collscllwn ORANGE COUNTY 5 Nh777RI CAROLINA 6 7 Slide #25 General Government • County Manager page 123 Rtsk Management - Bondeand lasoasrce-8°k premiumncreeea Bunds and Insurance sramxa rarcm.– Safi:rvY 6iai31G }Immo�-SST r<� Li%51�•g.4bi-�ti�l� Z YNe900 - 65[e9W — — Rola — �.drb00f SSIeOtl. — So - rYa41].lo rvn]1u nnLFl] r!I➢_�.6 nv'.o--T rYDli.v rY n1Fv' Tolam rv> 1 fid- ORANGE COUNTY 33 NOIMi CAROLINA 8 9 18 1 Slide #26 General Government • County Manager—page 123 Rtsk Management Workers Compensation s*oneao- ® 55W.wa- 6+Wma — FansIDt �� Yar4a5a swab sssamo ummo- ©RANGE COUNTY u MOR71 f C_R0MINA 2 3 4 Commissioner Bedford said she would have expected a reduction in injuries, with so 5 many working from home. 6 Travis Myren said those who get hurt tend to work out of the office. 7 Bonnie Hammersley said the risk management position was created in the 2014-15 8 budget, and the attention to work place safety has been a focus ever sine. She said the County 9 has seen a benefit by having this dedicated position. 10 Commissioner Hamilton asked about occupancy tax collections. She said there is a 11 better outlook for the economy, and wondered if collections will be higher. 12 Travis Myren said the formula looks back a year, so it is based on collections from a time 13 during the economic downturn. 14 Commissioner Hamilton said it is likely the reduction in revenues will not actually occur. 15 She asked if increased collections would go to fund balance 16 Travis Myren said it would go to the Visitor's Bureau fund balance. 17 Commissioner Hamilton said the increased revenue would go to the Visitor's Center 18 Fund balance, but the shortfall would be covered by ARPA monies. 19 Travis Myren said the Arts Commission is budgeted in the Visitor's Center fund. He said 20 an overages or excess would remain in the Visitor's Bureau fund. He resumed the PowerPoint 21 presentation: 22 23 Slide #27 General Government • Register of Deeds—page 380 Total expendlture budget-$1,045.440 -Net County costs increased by$150.463 - Ramalnsa 4 s14'o+wral Fwtd Cw4rlbWw-81,054,550 Recommended Budget Cha ngas -$7,250reduc„knincffxeoperatirtgewpes s -$157,713 decrease in budgeted RegBs eref Deeds fees I ErcM Stamp,Manage Llc"”.passpert..t<-1 aw tcaaps<lsd wapacts rfCCVrO•te ORANGE COUNTY 35 K� I UR LLNn 24 25 Slide #28 19 General Government Register of Deeds—page 380 Re rlue Stamps/Exc6seTex CokB I c1 by Fiscal Year sm ovsa5se — 3e ORANGE�COUNTY 1 2 3 Mark Chilton, Register of Deeds, said the numbers are driven by large property 4 transactions. He said staff cannot predict how much they will see. He thanked the County 5 Manager's Office for its assistance. 6 Travis Myren resumed the PowerPoint presentation: 7 8 Slide #29 General Government • Tax Administration—page 417 • Total expenditure budget-$3,870,338 —Net Courtly coal decnese—F$91,31 Sconspeiedto Base Budget • Recommended Budget Changes –$23,104 mducran n Ml Cv Ay costs lh-Sh ndwltl Inapararagexpen- -$31,2B9m~lncrnn+tn lax ccllactloachargesamd collaulwit"s(luato budgaUngto acmft ncmed owrpasi me f3)ya –Analyw W rwalu.m,p+acus W ba sondwc5sdn FY2021-22;may raga c—ftig eevr—in County M—gr's OFIl budget ORANGE COUNTY 9 3? NORT3I GR LINA 10 11 Slide #30 General Government Sales Tax Golledions s FV2020-21 proje[aans.V 2 mdim—FMI9 2(mk- -021 BlIgIt ed;ans-021_22&tlgelg-412%)—a LYZe'11.21 Atlge1 S.I.Tax C.4-C.- ,.W .4-C-,.Wd Renee Cafeckad ft—Aa Ault—d Saks rce4aORANGE COUNTY 12 gs norm lraRnuNA 13 14 20 1 Slide #31 General Government • Tax Administration—Tax Base History Property Tax Base-Assesvecl Value inm4m4� ka;n0.a4m1 W6tML® - 5—WG— — imm4mq® - ik�lm 1- rxx r-rder-xi:rvx_nxilRnainmtanm.ervm.- e.v.s-rm.e-x}z Cni NTT 30 2 3 4 Slide #32 General Government • Tax Administration—Tax Base History Percentage Change In Assessed Value alas maa ss son xsar � inr e.asr e.c>a i. i Pvxca 'rncn nrnv wmex rnv rrmcnn.,. nye nrnn ti� nnn nnna n�x �� ORANGE COUNTAD 11011J]It AN I I I 'I 5 6 7 Commissioner Fowler asked for more information about the length of time between 8 revaluation cycles. 9 Travis Myren said the County tries to do a revaluation every four years. 10 Commissioner Fowler asked if there is a reason for a four-year cycle. 11 Travis Myren said a shorter time between revaluations accounts for rapidly changing 12 property values. 13 Nancy Freeman, Tax Administrator, said a previous board approved a resolution to 14 adopt four-year cycles for revaluations. She said it was included during a decision to delay a 15 revaluation in 2017. 16 Bonnie Hammersley concurred. 17 Bonnie Hammersley said this year, unlike in the Great Recession, counties were not 18 given the option of opting out of a revaluation. 19 Travis Myren resumed the PowerPoint presentation: 20 21 22 23 21 1 Slide #33 General Government • Assessed Home Value by Tax Jurisdiction — Based on 2020 Revaluatlon Jeakdlmlon Medtan}tomo Wl- Maas Noma Value Caro— $251.900 $421611 Chapel H111 $444.900 $509.216 Xillsho—gh $256.300 $275.377 Mebane 224,100 226.874 Unincorporated CCC $281,046 $325,921 ORANGE COUNTY 2 ai NOR'i][CARDLENA 3 4 5 Slide #34 General Government Tax Administration-Tax Rate History Cawrly7ea Rete History I VI amm ORANGE COUNTY 6 as nnxm uaw-rung 7 8 Commissioner Bedford said the Board appreciates Nancy Freeman's efforts to work with 9 property owners in the Northside and Pine Knolls neighborhoods and the Jackson Center to 10 take a deeper look at property tax valuations. 11 Nancy Freeman thanked the Board for its support, and her staff for their efforts. 12 Travis Myren resumed the PowerPoint presentation: 13 14 Slide #35 General Government • Non-Departmental—page 326 No hudgetchanges ORANGE COUNfTY 15 •3 Nf]aT]1 GMJL[NA 16 22 1 Slide #36 Support Services Asset Management Services—page 74 • Total expendlture budget-$5,160,735 —Decrease n net Caudty coatsoF$240.302 ccipaream®a®e euc9t<t • Recommended Budget Changes —$24,762raducmn n Tampormy Pa+sonnel and Oparaling Accounts —$%J?og rwuaa lnerrasa for nM al Norr—Card�us s New EACiwuses USDAand NC Forestry —S15,868 decrease in rent expenses as Parke Opsratrms arta Na hem Carrrpus —5104,261 deecease in atility and apereti gcoats —510,672 reduction in cleaning contiacle and opecatrng accounts ORANGE COUNTY 2 .4 PY Ril l CSROLINA 3 4 Slide #37 Support Services • Asset Management Services—page 74 Facility Operating Casts per Square Flint 95m — S+m doss Gam aem ism aim ORANGE COUNTY . NOR]'][CkR LINA 5 6 7 Commissioner Hamilton said the decrease in utility and operating costs seems to be 8 based on the recent experience of decreased operations, due to the COVID-19 pandemic. She 9 asked if the County will still have decreases if the economy gets back to normal. She asked if 10 there is a chance the costs will go back up. 11 Travis Myren said the County is going through an analysis of what a return to work looks 12 like. He said he does not anticipate offices being as densely populated as they have been in 13 the past. He said there will be a survey to determine staff preferences, productivity and 14 efficiency and flexibility during the COVID-19 pandemic. He said he expects a hybrid work 15 model to continue. 16 Commissioner Hamilton said at a recent meeting at the Chamber of Commerce there 17 are many companies trying to determine if they will return to the office or continue working in a 18 hybrid fashion. 19 Travis Myren said personal mileage will also decrease due to a ongoing hybrid work 20 environment moving forward. 21 Commissioner Bedford thanked Steve Arndt, Asset Management Services (AMS) 22 Director, and his staff for their efforts to keep staff and public safe during the pandemic. She 23 said there was a lot of work to be done so the public could have some interaction and 24 employees could stay safe. 23 1 Steve Arndt said his staff did not miss a beat, and his office was continually working 2 during the pandemic. 3 Commissioner Bedford noted the extra cleaning staff had to do, as well as the internet 4 lines occasionally getting cut at Southern Human Services, and a water main leak at the Whitted 5 Building. She said accidents happen and AMS has to respond to everything. 6 Steve Arndt thanked the Commissioners and the County Manager's Office for their 7 support. 8 Travis Myren resumed the PowerPoint presentation: 9 10 Slide #38 Support Services • Community Relations—page 110 •Total expenditure hudget-$282,M0 -❑ecrmaseml$&KU—p—d.Beam Budgmr • Fiecammencled Budget Changes -Efl,fleDr•Bucrmnn ed>'Mldnq a+d pmVnp supylln imdiVW—h R—h d by Cammuuiwtion Medoc v n®-u nm.m ...mnu,•>:n,.,., �� ORANGE COUNTY 11 -[. NORTif CAROL{[ah 12 13 Slide #39 Support Services • Finance and Administrative Services—page 253 • Total expendlWre budget.$1,513,8[19 dmcnamsemt$15,337cumparedm Bmse Budget • Recommended Budget Changes -$3,337 dee—aT"—y P—mal -Ei4,D00dKmwlnvaAaw oymdingxcaunb ORANGE COUNTY 14 rnJB,]r l.4RLlLlNA 15 16 Slide #40 Support Services — SMART Goal Genal l:Redmce Imrokesnar paid xitlier 3a daysm kss than[9G a mmmtbby end mf Rxal yeas. 1x Wb a x� - 6oad Genal:mt lis[-.e Wal:FlfA =g.�8 a •�41�5=�&&ia",g9;�i p.opresa: � ytreo,®,a Aa,�acaa+mM•Ikm�n�a�nm,m.�.d•rl�.�awla.anlana,r,mmugwd.e� �rta,a.rmt:.o®,u.irra. ORANGE COUNTY 17 t8 N3R'1]f UROL{Wel 24 1 2 Slide #41 Support Services • Human Resources—page 294 • Total expenditure budget-$991.567 -c-er53e,211 naaroa edm Base Rodget • Recommended BudgetChanges -E12,9134 reductan Ly ermnsling Temporary PerronnN -E25,227mductioninvenousoperatinge peneeeccw ORANGE COUNTY :5 N !M I GkA LINA 3 4 5 Slide #42 Support Services • Human Resources—page 294 Annual Turnover Rate Average N umber of Days to Screen and Refer Candidates ORANGE COUNTY 6 ire M1 !U]I UA LINA 7 8 Slide #43 Support Services • Employee Pay and Benefits—page 424 • Austerity Measures -HIAng Foom -No General Wage Adjustment -Suspend Canhrenu,Tmining,andh e' • Mandated Cost Increases —No increase in Heaah Insurance —E650,0D)increase in 1.2%in—in employer rean—ent cormibulim —E29,UDOIIwg waga+rcnosrtn El5AQperncurm 0cEohar2021 s, ORAaNGE_.kCOUhNJT) 9 10 11 Commissioner Bedford thanked Brenda Bartholomew for her assistance in hiring the 12 new Clerk to the Board. 13 Travis Myren resumed the PowerPoint presentation: 25 1 Slide #44 Support Services • Information Technologies—page 306 • Total expendlium budget-$3795,024 - reas Qeceof$113,58bcompered to Base Budget co Remmended Budget Changes -$143.071svroys>r+soNrra•�4<mnpxfsbassd on mAiyoar <onr<xlingslratagy $35,3751ncrsas•hr CwNyxlds ImpMmaNatian ar iaam Mcgc+msly-ABPA Punded > ORANGE COUNTY INA3 4 Slide #45 Budget Work Session #2 FY2021-22 Recommended Budget • Questions? ORANGF COUNTY 5 --1 t GAG11[NA 6 7 Commissioner Bedford asked if the County was still hiring a Chief Information Security 8 Officer. 9 Bonnie Hammersley said staff went through the process of recruiting and making an 10 offer to an individual prior to the pandemic, but the applicant turned it down. She said staff is 11 now looking at a hybrid model with a contract and a person in IT to manage cyber security. She 12 said it is challenging to hire a Chief Information Security Officer. 13 Todd McGee, Community Relations Director, said NBC News may feature the Orange 14 County Public Health Department on the news tomorrow night to highlight the County's efforts in 15 vaccinating the overall population, and the Health Department's success in vaccinating minority 16 populations. He encouraged everyone to watch the program. 17 Commissioner Bedford said Todd McGee went from handling Census information to 18 pandemic related information. She said she saves his texts to share with residents. 19 Todd McGee said he is glad to help the Health Department get out the information. 20 Commissioner Hamilton thanked Travis Myren for his presentation. She said it was 21 clear and easy to understand. 22 Commissioner Fowler echoed Commissioner Hamilton's comments. She said it felt less 23 like a budget, and more like a plan. She said she liked how each section included the 24 organizational framework, and she would like to see something similar from the schools. 25 Travis Myren said there is also a table that highlights position changes. 26 Commissioner Bedford asked if the page number for the position changes could be 27 identified. 26 1 Paul Laughton said there is a FTE chart in the budget summaries, which shows changes 2 over the last several years. He said it starts on page 44 of the recommended budget document. 3 Commissioner Bedford asked if Paul Laughton would walk her through how a school 4 capital budget works, prior to his retirement. She invited other commissioners to attend. 5 Commissioner Fowler referred to page 46, and said there was zero requested for the 6 Food Council, but 1 FTE. She said it was the same with Economic Development: zero 7 requested, but 3 recommended. 8 Travis Myren asked if that was the transfer of economic development positions. 9 Commissioner Fowler asked if the Food Council was grant funded 10 Kirk Vaughn said it was included in error from a previous year. He said the Food 11 Council has been moved to a multi-year fund. 12 Paul Laughton said the Food Council positions are funded outside of the General Fund. 13 He said it could be grant projects, housing and community development, etc. He said anything 14 outside of the General Fund is put on page 46. 15 Travis Myren said the Economic Development fund staff was budgeted in the General 16 Fund, but the budget recommends they be moved to the Article 46 Fund. He said there should 17 be an even number of FTEs removed from the General Fund and added to All Other Funds. 18 Bonnie Hammersley reminded the Board of its next meeting on May 27, 2021 to discuss 19 Human Services. 20 Paul Laughton said the meeting will feature Community Services and Human Services. 21 22 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 23 adjourn the meeting at 9:02 p.m. 24 25 Roll call ensued 26 27 VOTE: UNANMIOUS 28 29 30 Renee Price, Chair 31 32 Laura Jensen 33 Clerk to the Board 34 35 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 3 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 VIRTUAL BUDGET WORK SESSION 5 May 27, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Budget Work Session on 9 Thursday, May 27, 2021 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Mark Dorosin (arrived at 7:02 p.m.), Amy Fowler, Sally Greene, Jean 13 Hamilton, and Earl McKee 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. 21 22 A roll call was called; all members were present, except Commissioner Dorosin. 23 24 Due to current public health concerns, the Board of Commissioners is conducting a Virtual 25 Budget Work Session on May 27, 2021 utilizing Zoom. Members of the Board of Commissioners 26 will be participating in the meeting remotely. As in prior meetings, members of the public will be 27 able to view and listen to the meeting via live streaming video at 28 orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 29 97.6 (Spectrum Cable). 30 31 1. Discussion of County Departments' FY2021-22 Recommended Budgets within the 32 Human Services and Community Services Functional Leadership Teams: 33 34 Human Services 35 ■ Aging, Pg. 50 36 ■ Cardinal Innovations, Pg.105 37 ■ Child Support Services, Pg. 107 38 ■ Health Department, Pg. 265 39 ■ Housing and Community Development, Pg. 278 40 ■ Human Rights and Relations, Pg. 301 41 ■ Library Services, Pg. 311 42 ■ Social Services, Pg. 388 43 ■ Non-Departmental, Pg. 328 44 Community Services 45 ■ Animal Services, Pg. 63 46 ■ Cooperative Extension, Pg. 113 47 ■ Department of Environment, Agriculture, and Parks & Recreation, Pg. 139 48 ■ Economic Development, Pg. 154, including Article 46 Sales Tax Fund, Pg. 72 49 ■ Orange County Transportation Services, Pg. 345 50 ■ Planning and Inspections, Pg. 363 51 ■ Solid Waste, Pg. 404 2 1 ■ Sportsplex, Pg. 414 2 ■ Non-Departmental, Pg. 319 3 4 BACKGROUND: 5 The County Manager presented the FY 2021-22 Recommended Operating Budget on May 4, 6 2021. Since then, the Board has conducted one public hearing to receive residents' comments 7 regarding the proposed funding plan. On May 13, 2021, the Board discussed recommended FY 8 2021-22 budgets for Durham Technical Community College— Orange County campus, Chapel 9 Hill-Carrboro City Schools Board of Education and Orange County Schools Board of Education, 10 as well as reviewed and discussed recommended FY 2021-22 funding for Outside Agencies. 11 On May 20, 2021, the Board discussed recommended FY 2021-22 budgets for the Fire Districts, 12 as well as the Public Safety, General Government, and Support Services Functional Leadership 13 Teams. 14 15 Tonight's work session offers the Board an opportunity to review and discuss the recommended 16 budgets directly with County departments, Cardinal Innovations and Sportsplex, within the 17 remaining Functional Leadership Teams, including operations, capital, and department fee 18 schedule change recommendations. 19 20 Functional Leadership Teams: 21 The following Functional Leadership Teams are scheduled to attend tonight's work session: 22 23 Human Services: 24 • Aging 25 • Cardinal Innovations 26 • Child Support Services 27 • Health Department 28 • Housing and Community Development 29 • Human Rights and Relations 30 • Library Services 31 • Social Services 32 33 Community Services: 34 • Animal Services 35 • Cooperative Extension 36 • Department of Environment, Agriculture, and Parks & Recreation 37 • Economic Development, including Article 46 Sales Tax 38 • Orange County Transportation Services 39 • Planning and Inspections 40 • Solid Waste 41 • Sportsplex 42 43 44 45 46 47 48 49 Travis Myren made the following PowerPoint presentation: 50 3 1 Slide#1 OKA.NGE COUNTY NORTH CAROLINA Budget Work Session #3 Human Services Community Services May 27,2021 Virtual Meeting 2 3 4 Travis Myren said all department heads are present in case questions arise that he is 5 unable to answer. He resumed the PowerPoint presentation: 6 7 Slide #2 Human Services • Aging—page 50 •7ot2l ExpendRum Budget, $2,554,192 -NeaCauMy Caetslncmaseby Etu3.42ahmm Beee a pet • Re mmended Budget Changes -ana,zzeKaBeeerun�yrm.san.n,��nP.mt$m..-enva wnaea —Enet dacreasentempmrary peremneltluem cmnnuatl limiladmremin p_®am.Pnpmgremming —Ss.`�nincremem nat County mats b3'adjuadeg eveaiix�Mure el Peaamue fen[er,m%ext b�$E,i00tenpwaypersmnndreduction lucneRa ORANGE COUNTY 8 tr,xn�a.,�xmn 9 10 Travis Myren said the net County cost increase is offset by American Rescue Plan Act 11 (ARPA) funds. He resumed the PowerPoint presentation: 12 13 Commissioner Dorosin arrived at 7:03 p.m. 14 15 Slide #3 Human Services • Aging—page 50 Senior L—h Program Meets Served aul�t 1,6 9 ORANGE�T TY 17 4 1 Slide #4 Human Services • Aging-page 50 s.,iu C..terAlterd— a..s< �r ..o-.. w.i+ ..a.. e.v nos. ..s... ..� �,... ORANGE COUNTY 2 J NVR3]1 CAROLINA 3 4 Travis Myren said the Senior Center was closed for the majority of the current fiscal 5 year, due to the pandemic, which accounts for the decline in attendance. He resumed the 6 PowerPoint presentation: 7 8 Slide #5 Human Services • Aging-page 50 NumberofV"aiCs perMdiridual per Year oa�. ORANGECOUNTY 9 n :Y7RTi r CARr.LINA 10 11 Travis Myren said the unduplicated attendees visit the Senior Center about once a week, 12 and staff expects that to continue into the next fiscal year. He resumed the PowerPoint 13 presentation: 14 15 Slide #6 Human Services • Cardinal Innovations -page 105 Rlneun! . x.rraw ao��1.,-�.n. s33.34a zs-. Tl�aepr krARW $27M z hNaeI FIR r.V 9dre Wld m 515a0a0 11 wa Rw.cmrmm.g 81a3 o90 _ Iz___ reedw.Fbusa 5+30698' 418 nlbus SIB060 dpi ) '935192 11 _d dAslsn..y 9202,924, _ 137. ced paw ...558,6&9 _... -.0�. af6bdrlSelriiss. 1127.x0 .d A.AlceP_ tt ,5'I8 5. OpWrodLr 'fiktiA.z a.. _ RInIN - ffU rA1-RLL SERMICES 51,75l,l7A I" .nvra mm.uceum.sw. s..4 Iq.n rwlheamf ORANGE COUNTY 16 ® 1:11.111 C.1R011NA 5 1 Travis Myren said the slide says Cardinal Innovations, but this is the Maintenance of 2 Effort (MOE). He said the County is required to spend at least $1.355 million on behavioral 3 health services. He said these funds are completely controlled by the County, and the County 4 has discretion to move the money around, as long as the total expenditure is maintained. He 5 said the orange bars indicate funding that is going directly into County departments. He 6 resumed the PowerPoint presentation: 7 8 Slide #7 Human Services • Cardinal Innovations—page 1o6 FundPVt.C..V Np.rb— DKO �d•.e rwlm o•.ngpue Crvni�J.�w Rewmca fllhw C�.AasezvnHt Somalx 4 x.315 I, In i. cg Resaerca Ofii[x —1 l—h nlwsan V Youth 5 4,236. Cmmitwi Ar?Sm Rewurw inti'. D.—C—P.s,—, S 25,600 Health rlrMranl 01-1&'..'N.'-InlEq.9PimelalHaatli S 108,000 IUaAh OepMmanl FJFuw 5 M.No Wusig ant Cunm.nr,�rebrynal. Rapdr 111 5 M19,rt0 &unmserus awed Aserapa S MOO Social 8—. Cw ha In F—I. in RaAecW Snw.ces S 22000 6x Se � f q ICM1 q[enn Fo4erCae 5 55f10 TOTAL i 180A48 x ORrAGuU9NTY 9 10 11 Commissioner Dorosin asked if$25,000 covers the whole contract for a Detention 12 Center Psychiatrist. 13 Travis Myren said yes, the psychiatrist is there around 8 hours a week. 14 Commissioner Fowler asked if Travis Myren could clarify why the slide says Cardinal 15 Innovations, if the funds go directly to the providers. 16 Travis Myren said the Maintenance of Effort funds are required as part of the transition 17 to the managed care format. He said for the providers listed in white on Slide #6, the funding 18 passes through Cardinal Innovations to the provider, because Cardinal Innovations has an 19 existing contractual relationship with those providers. He resumed the PowerPoint presentation: 20 21 Slide #8 Human Services • Child Support Services—page 107 • Total Expenditure Budget-$1,143,184 —TaW Rave—F(51,749,454) —NIGnyml Fund CwMbtnw—iEBe0.290p • Recommended Budget Changes —$2,999 reduction n net County eo."repl-gcame dlegel eeuvice m n.5 FTE6 ffAn y —$3,794 inWin aCorry:olsa-nmdwbog rn taW—y P..E pad u —s12910increasen tellxph—plaeeee dueto remolexnrk—i AFHnded —$140,3a5 inoraasein revenue b•eed on stem eetinMa ORANGE COUNTY 22 a niitRnlrlwrwn 23 24 Travis Myren said Child Support Services is a General Fund Contributor, which means 25 that the Department is collecting more revenue than it costs. He said the two temporary 26 positions, which are recommended to become part time, were really continued year after year 27 for a limited number of hours, and so would just be converted. 6 1 Commissioner Hamilton asked if the department's revenue comes from a particular 2 source. 3 Erika Bryant, Child Support Services Director, said the department is 66.67% federally 4 funded, and receives that much reimbursement, which accounts for the extra coming in. 5 Commissioner Hamilton asked if there is a formula it is based on. 6 Erika Bryant said it is 67% roughly. She said the department sends in the 7 reimbursements that are allowable and receives the reimbursement at that rate. She said the 8 department receives a state estimate each year, based on the amount the department is 9 allowed to spend, and it went up significantly this year. 10 Commissioner Dorosin asked if the halftime attorney position is a full time position that 11 would be divided into two duties. 12 Travis Myren said yes, half of the time will be in the County Attorney's office, to account 13 for Annette Moore becoming the full time Human Rights and Relations Director, and the other 14 half would be dedicated to child support. 15 Commissioner Dorosin asked if all of the departments in the Human Services category 16 were exempt from the 5% cut in the operating budget. 17 Travis Myren said he thinks that is true. 18 Bonnie Hammersley said the Department on Aging and the Library were required to cut 19 5%. She said Travis Myren would note which departments had to cut or not, as they come up in 20 the presentation. She clarified that mandated safety net services were not required the 5% 21 reduction. 22 Chair Price asked about the decrease in operations between the department requested 23 amount and the Manager's recommended budget. 24 Erika Bryant said the contracted attorney was previously part of the operations, so there 25 is a decrease with that position going away. 26 Travis Myren resumed the PowerPoint presentation: 27 28 Slide #9 Human Services • Child Support Services—page 107 New Child Support Orders Total Child Support[.R tled Established ae — 9gs5mnm es�m* ffi x� Federalwwxr in.lase dunrvw mcPor nNhiduais aceomno odik.asslsRrse llA fcaid.task 13 of l • fiouM1 eeaMies rrere.rleilatl Mn9f Mamc ORANGE COUNTY 29 s wsniuxuLn,t 30 31 7 1 Slide #10 Human Services • Health Department—page 265 • Total Expenditure Budgel-$10.731.714 -$as,goamureaseo—CeuntyCn: rnp—dweaaeeutg. • Recummended Budget Changes -E—P4 from ,P 6% —S433,a7afor Regional Prwmwbm Support Team rar Infection Prevention Edr Im—Cff"t by Sfete—aan —$700Incnass for cwNractodDa lal Hyglerrsl —Reorgenirmoon m creeps Community Heath.Services Diaiaion Combir Hwah Pmmollonend Educeban wah Femlly Success Alllence, Mmevlslrsog,and care mmmgement ORANGE COUNTY 2 tp rnrcn r Ctenurvn 3 4 Commissioner McKee exited the meeting at 7:14 p.m. 5 6 Slide #11 Human Services Health Department—page 265 • Recommended Budget Changes —TM OWnetsavingamd onbh Wastr der Treatmmd Pmgmmthat dUpkalss rsgulrsd WasiewMa mp"lim —$6 OX Incrwae for El Futuro aasldsage-y budgMedln Hsarth OapeMwn!— ARPA P-elad ORANGE COUNTY 7 n nnxnir-Kn LINA 8 9 Travis Myren said the Wastewater Treatment Program will be discontinued. He said this 10 program previously required an inspection every 5 years, which duplicated other required 11 inspections. He said this change will result in operating savings for the County, and also saves 12 residents an additional fee. 13 Chair Price asked if another department was doing the Wastewater Treatment Program 14 previously. 15 Travis Myren said Environmental Health was doing the inspections, and it was on top of 16 what the regular inspections required. 17 Chair Price clarified that the duplication was not caused by two entities doing the same 18 work without knowledge, rather that the inspections were being done too often. 19 Travis Myren answered yes. 20 Quintana Stewart, Health Director, said the program has been around for the past 20 21 years or so, and staff found that by following the manufacturer's maintenance schedule for 22 those systems, it can reduce a cost burden for residents. She said 90-97% of the systems that 23 were inspected were in compliance and working. She said the other inspection was an 24 additional effort to maintain safety and public health measures, but really is not necessary. 25 Travis Myren resumed the PowerPoint presentation: 26 27 8 1 Slide #12 Human Services • Health Department—page 265 • Dental Health Servlcea Division oentat Care Pat—' t Visits rm naxa.v .raw• rasnis Hansa n>Qezr �e>xe. nmvau wmxsw ed� ORANGE COUNTY 2 I? 1%3R[i•I CARDLENA 3 4 Travis Myren said the Dental Clinic was only seeing emergency cases during COVID, 5 which accounts for the decrease. He resumed the PowerPoint presentation: 6 7 Slide #13 Human Services • Health Department—page 265 • Dental Health Services Dlvlsbn Dermal Revenue by Source ORANGE COUNTY 8 NORT][GRCVL[NA 9 10 Slide #14 Human Services • Health Department—page 265 E nw ronmental Health Dtvlslon v Dials � -Y2019 M 37 6 02621 Pr*,h. .31 PI1 BuW 22m ORANGE COUNTY 11 14 NOMn r GRDLFNA 12 13 Travis Myren said there are fees charged for permitting and performing the other duties 14 of Environmental Health, and cost recovery is tracked. He said about 40% of the costs of the 15 division are consistently recovered. He resumed the PowerPoint presentation: 9 1 Commissioner McKee rejoined the meeting at 7:19 p.m. 2 3 Slide #15 Hyman Services • Health Department—page 265 New Fwd RtablkhmeMPefmlB Issued ORANGE COUNTY 4 15 ht llf+--1kI INi 5 6 Travis Myren said there was a drop in new food establishments, which includes any 7 venue that sells food, such as a food truck, restaurant, or caterer. He said while the level of 8 activity was down in normal jobs, all staff were reassigned to the testing and vaccination effort. 9 He resumed the PowerPoint presentation: 10 11 Slide #16 Human Services • Health Department—page 265 -ae�wnm ,orrmwarnmreIc�-arr�+wR �Frza,a,s R.M.Tlme for few R-Pim, ORANGE COUNTY 12 16 P,!MIU Im 13 14 Travis Myren said Quintana Stewart implemented a change when she started as the 15 Health Director, which resulted in a big reduction in the number of days it takes to review new 16 restaurant plans. He resumed the PowerPoint presentation: 17 18 10 1 Slide #17 Human Services • Health Department—page 223 Personal Health Services Droslon FY2m 619 320 Fr2019 20 30.5 FIMC,21 Pra,actim 316 M021;22 9u01H 243% ORANGE COUNTY 2 11 tiY1R]r CARCDL[NA 3 4 Slide #18 Human Services • Health Department—page 265 • Postnatal Care -%erammemfined,3wid &dew y 90%.FY2020r21 Home rini'm e..pended dunng FY2020-21 duets COVI El 58%budy&104for"2021.22 Med IcaI Services for U nInsured,U ndermau red,and Med"td E I igible Clients - Numqr of<+r+clhwnh was -1730in FY2019-20 1"0PMI"1*d1n FY202D•21 -1a00budge d"a1FY2021-22 ORANGE COUNTY 5 11 N &T]f-NA 6 7 Commissioner McKee referred to slide #16, and asked if there is a review time for septic 8 and well environmental inspections. 9 Travis Myren said that information is in one of the budget tables, and he would send it to 10 Commissioner McKee. 11 Quintana Stewart said the review time for the septic and well environmental inspections 12 was a performance measure set last year, or the year before, with a goal to respond within 14 13 days. She said staff is still working on this, and have some outstanding applications that are not 14 meeting that goal. 15 Commissioner McKee said he understands that the pandemic has not helped, but 16 wanted to ask because he has heard from a couple of people who thought the process was 17 taking longer than necessary. 18 Commissioner Fowler said page 271 of the Recommended Budget Document says 70% 19 of applications had a response within the first 14 days. 20 Chair Price said the table also shows that the percentage will remain at 70%, which is a 21 concern for her. She asked if efforts are being made to improve that number. 22 Quintana Stewart said the goal is always 100%, but the projection is set at a realistic 23 level. She said when the measure was first set, Victoria Hudson was brand new as the division 24 director, and there was staff turnover, as well as retirements. She said staff will strive towards 25 the goal of 100%, but 70% is a realistic projection. 26 Travis Myren resumed the PowerPoint presentation: 11 1 Slide #19 Human Services • Housing and Community Development page 278 • Total expenditure budget-$7,141,164 -N.Cauntyca91ncreaeeof$674,544-ARPAPunded • Recommended Budget Changes -Emmptiram 5%operafrons raduc�n -$1.00,000 Lord Vaucherfurbding"neferredta Housing Stabfation Program -Tmnefes adminiatraave costs in Housing Rehabildetion Diwsion,HOME Progmm, and Ho. VCh.iceVoucher(HCV)Divkko to General Fuad » Prwlausly fundedw4h Van fem In from 0w renefa1 Fund »No incrs_xaein General Fund codbibihm ORANGE COUNTY 2 1. NORT3[CARdi Nh 3 4 Travis Myren said this department was exempt from the 5% reduction. He said moving 5 the administrative costs to the general fund makes it easier to track exactly how much general 6 fund money is going toward the administration of each of those programs. He resumed the 7 PowerPoint presentation: 8 9 Slide #20 Human Services • Housing and Community Development -page 278 • Recommended Budget Changes $104,006 incrswato oplenish CxOy conidb m to Ngsn Rspa+and Vng4 Famiy Rehab-f�kn Pmgmma »$120,060ARPAFundad $40,464 G4n"Fwd fpr meiching funds -$77n hrxflcnn Cowmy s Wbutwn to 1ho PM—Wwip k End H—elasansasdus to gram fording ORANGE COUNTY O ]n hY]RTIfCAROLINA 11 12 Slide #21 Human Services Housing and Community Development -page 278 r Recommended Budget Changes 0420,3671ncrsma o ABPA Funds »$35,229taexEend Emasgeacp HwWena.7Aeaialanc®Caordinetarhr qh FY2021.22 »$041,128 to fw4124WIng tsmF-ryq�lo to—amus the E—gancy Haasig Aseie[eace Pmgremn FY2021-22 -Sg-+`0&O applineleon of HG4'hrd beGrceM eliminate Geeaeiel Fwnd travesferin the HCV Pmgnm » lasusneGOsd bD'budgsdeg adminlsoalloR ewu:n Cwnsrs Fwad ORANGE COUNTY 13 21 [GRC11[NA 14 12 1 Commissioner Dorosin asked if all the ARPA funds are going to administration, as 2 opposed to the cost of emergency housing assistance. 3 Travis Myren said the budget spends $3.2 million of the $28 million total that is allocated 4 to the County, and Housing has a large request in for direct payments from the ARPA funds as 5 well. He said there will be a discussion about the direct ARPA payments at the Work Session 6 on June 3, 2021, and a potential decision on June 15, 2021 about how the balance of those 7 funds are allocated. 8 Commissioner Dorosin asked if the balance of the funds would be included in this 9 budget, or if it would have to be a budget amendment. 10 Travis Myren said the balance would be part of a budget amendment. He said staff is 11 working through all of the Community Development Block Grant (CDBG)funds, which are not 12 exhausted at this point, and have money in the fund to cover the next several months. He said 13 if the Board of County Commissioners (BOCC) wants to recharge the fund, it would have to be 14 used from the other ARPA funds going through the department request process. 15 Commissioner Dorosin asked if the 12 temporary positions are currently being utilized to 16 allocate the funds that are there, as opposed to frontloading the positions in expectation for 17 future funds. 18 Travis Myren said there are 8 people working currently and 4 vacancies, but the 19 positions are currently needed. He resumed the PowerPoint presentation: 20 21 Slide #22 Human Services Housing and Community Development—page 278 Rousing Choice Vouchers under Leese ORANGE COUNTY 22 za ruaancurtoiaVn 23 24 Slide #23 Human Services Housing and Community Development —page 278 Urgent Repair Units Pgen to M1vnN.M,ndnp.,a[cwwbYlY'',wti Nei m Rm+snau-cs rnm.0 rrnv.v rtmo-u rrmma[v,Q e.in sly a Family Moueing Rehabilitation Umts 25 nm&Ys �me¢aww you-m emrt 26 13 1 Travis Myren said there are fewer Rehabilitation projects than Urgent Repair projects, 2 because they are much bigger and more complex projects. He resumed the PowerPoint 3 presentation: 4 5 Slide #24 Emergency Housing Assistance Fall M211• Beed .M 323k1n 0-9e C.y b w L[ IarOwil a 1.mnatlml SMR enwip-M, SKk—n iee lraw ova Rmn pa3 yE ) au 2020_ VGA dat•Hel 11—ocH s1.a Reit supple-M wNram IUtSpl 96ne229L S..n Ce.iiy CN .Ta 1}I 3Xkfrom S—)Ju t.Fund Iwrt d cr Ai Eon.DPrpo'um) 331k tra.Rom MCC r NigeSan Fwd• VIM—Gmrbva 1—t trsdi July_.[Mc 20m� 32dk-1 EHAapprWumn• 3175rA.m C.M GAREGIrfd 2t.Tum o bllb—d CMES6Rd t eM 2l� 3100k tr—rer at LR Pappromaiana S 16A ORFturrds from NC DHHG a Fen2D21: SGSkOur".m¢alfoods- S2aRremywrg Lkrapel lin GAREB iun.and M[d Nr� 3MMC pel till CGBG arld CDBGCVNrl& M.,h 421 390N CC CCBGCV funis!e Wting 390D,.SWM CanDoro ayd HlMbarou�4 Total or 35.565,000—the IVe of me program "r" -'- ORANGE COUNTY 6 h%1RT11 C43 LINA 7 8 Slide #25 Emergency Housing Assistance - Amount of Assistance by Month-All Sources Where we are now:ENA Funds thru March'21 szsao.mo Maremu�a.�.aree �� �oom�,a.�r7m�ixsmreme TNvd>rhNpv[.+tee �•a�„•.v`�Rn��yn.•�� 41.sao;wp �_ �""ro'ru�•w.m .uaxcus,ir�ex r.vA-�+A� SLOD'J;ODD -r",.r„�ir,a� ryyrrmm.�,in,y NwsM"tls e.[evn:.na-neesa:eas 3axl.ocD SD Ian ac6 star Rnr May 1.IW Rue sm[5ct mm nx Ia r srA irar QC:HCD ORANGE COUNTY h RTI I C%fi LINA 9 10 1 1 Slide #26 Emergency Housing Assistance - Income and Demographics of Households Served ERA by Income Lewd ERA by Rac@lEthnicfty .r=. Unique Households o e� ORANGE COUNTY .,_ noon I uRouNA 12 13 14 1 Travis Myren said the households served reflects the disporportionality of the pandemic. 2 He resumed the PowerPoint presentation: 3 4 Slide #27 Emergency Housing Assistance — Amount of Assistance by Location and Purpose EHA by Jurisdiction EHA by Purpose w.w °S;s; ^..,t NGF.COUNT) rr 5 6 7 Commissioner Dorosin asked if there are conditions imposed on landlords when rent is 8 covered with these funds, or any incentivizing to forgive past due rent. 9 Erika Brandt, Interim Housing Director, said the statewide Hope program, which the 10 department administered in the fall, had a lot of strings attached for receiving funding, including 11 not evicting tenants for three months after the last payment. She said these conditions 12 discouraged landlord participation, so her Department opted not to have too many strings 13 attached for these funds. She said staff is in contact with the landlords negotiating over the 14 amounts that will be paid, so often late fees will be waived and the funds can be used to the 15 maximum extent, allowing multiple months of future rent can be covered, which is effective at 16 keeping people housed. 17 Commissioner Dorosin said it would be good to have a bulleted summary of efforts and 18 successes, because there can be some public pressure applied that would encourage landlords 19 to be more cooperative. 20 Chair Price asked if evictions will be tracked once the moratorium is lifted. 21 Travis Myren said tracking would come through the Eviction Diversion Program (EDP) 22 as part of Human Rights and Relations Department. He said EDP and Emergency Housing 23 work together, and any legal work is done in the Human Rights and Relations Department. 24 Chair Price asked if staff is looking into how to continue to supplement payments for 25 people who have not been able to secure gainful employment after the emergency declaration 26 is lifted. 27 Travis Myren said ARPA funds will be available for emergency housing assistance. He 28 said as part of the process for allocating those funds, one of the recommendations will be to put 29 additional funds/years for emergency housing assistance because the need is not going to go 30 away. 31 Chair Price agreed, and said landlords are going to want any money owed to them. 32 Bonnie Hammersley said once moratoriums are lifted, the real work is going to start. 33 She said staff will work in tandem with the emergency housing assistance to make sure people 34 are taken care of. She said the Housing Helpline does record calls and what the calls are for. 35 She said if there is a summons, it immediately goes to EDP, but if the call is just about funds the 36 Housing Department will handle it. She said staff anticipates more work will come after the 37 lifting of some of the restrictions, and having ARPA funds will help with that. 38 Chair Price said there may be an increase in home repair needs too. 15 1 Bonnie Hammersley said staff put more money into a repair program through the outside 2 agency process, which is also a part of a coalition of groups that receives requests from 3 homeowners and triage. She said staff anticipates that need growing as well because of the 4 lack of funds homeowners have. 5 Chair Price asked if that will come from ARPA funds as well. 6 Bonnie Hammersley said the outside agency funding was provided through ARPA funds 7 this year, but there is a budget amendment every month during the year, so if there is a need for 8 changes it can be addressed at that time. 9 Travis Myren resumed the PowerPoint presentation: 10 11 Slide #28 Human Services • Human Rights and Relations—page 301 Total Ex n&ure Budget-$702.638 -I:xraase of$226,88Ecompved t.R.Budget • Recommended Budget Changes 5187, rwa•wcoMlnu•EvcAan f71wlsla+LpalSwlm R.agmmtlwuglr FY2021-22--22-ABPA Funded d RE'icia Anuner I 0 FTf Satid'Na+ke+ -$15.090tc-11"eadd4lMd CARES I.mding-ARPA F-OW ORAS I�OUNTf 12 £ 13 14 Slide #29 Human Services • Human Rights and Relations—page 301 • Recommended Budget Changes - ARPA Oto lund++sw GovsmmentArancs fu Raclol Eq ly summvA+c9ram- ARPA Fu r PosPgtlN sme NsnitleMs aM 4teaztce3 u'glnBWmmpe-ea'Ie�NOPerls•cPA'e9n9 msls • e2d fOsaucrt m�nseoon - 519,e'Vdlaufer mupelsaLan • S2.]tl0 WaraO]eWmas -E3,70Dreduceana MRc•mgrcel�•xpsrnas ORANGE COUNTY 15 o ,�arr1�1�IA 16 17 Travis Myren said Human Rights and Relations was not exempt from the 5% operating 18 budget cut, accounting for the decrease in office operating expenses. He resumed the 19 PowerPoint presentation: 20 21 22 23 24 25 26 27 28 29 16 1 Slide #30 Human Services Human Rights and Relations—page 301 Number of Fair Housing Fair Housing Cases initiated Complaints n ORANGE COUNTY 2 30 N !MI GLI&?LINA 3 4 Travis Myren said the number of complaints does not necessarily equate to more cases 5 initiated, but the latter did increase. 6 Commissioner Dorosin asked if the 5% reduction is based on total budget. 7 Travis Myren said no, the total budget includes personnel and operating, and the 5% is 8 only applied to operating budget. 9 Chair Price asked if there is a way to compensate for the decrease in the office 10 operating expenses, perhaps by working with another department. 11 Bonnie Hammersley said departments were asked to reduce things they could live 12 without, because the reductions need to be sustainable, and staff should not anticipate having 13 the funds returned next year. She said in many departments technology has advanced, so 14 there was not as much need for postage, as an example. She said all of the departments cuts 15 only resulted in a gain of about a half million dollars, because it only included operating 16 expenses, not personnel. She said the majority of costs in all departments is personnel, so if 17 there are any hardships going forward, she will work with department directors to help find what 18 they need. 19 Annette Moore, Human Rights and Relations Director, said she would rather cut 20 operating costs than personnel. She said she is satisfied with the EDP and the expeditor, so 21 the department will be fine. 22 Travis Myren resumed the PowerPoint presentation: 23 24 Slide #31 Human Services • Human Rights and Relations —page 301 Numberof Limited English Proficiency outreach Activities d ao m ORANGE COUNTY 25 51 N IUII CkR-LINA 26 17 1 Travis Myren said this Department has been instrumental in providing language services 2 throughout the pandemic response and with the long-term recovery planning effort, which 3 accounts for the increase in in outreach activities for this year. He resumed the PowerPoint 4 presentation: 5 6 Slide #32 Human Services • Human Rights and Relations —page 301 • Evictbon Dlversmn Program Outcomes FY2020-21 Protected e'116 Ff2020�21 Pr*cbM 76 FY2021-22Budgei 75 FY2021-22Budga 100 F'r2020°21 Prcy`cted ,60 FY2021-22 Budget 60 IY ORANGE COUNTY 3. NUR'T]I-INA 7 8 9 Travis Myren said the EDP is a new program, so these results only cover one year, but 10 are very promising and having a real impact on individuals facing eviction. 11 Chair Price asked if the departments will be tracking any evictions or threats of evictions. 12 Annette Moore said the department is currently doing that and will continue to do so. 13 Commissioner Dorosin said he hopes the department will also track foreclosures. 14 Annette Moore said the Department is doing that as well, and working with the Clerk of 15 Courts to work with homeowners if they have foreclosures. 16 Travis Myren resumed the PowerPoint presentation: 17 18 Slide #33 Human Services • Library Services—page 311 • Total expenditure hudget-$2.372.124 - Net Reduolion of$117.96Bm net CourRy costs camperedto Base Badge[ • Recommended BudgetChanges -561,347 rtduclionilgMnWdery puaannMend oPuadngcosu bydK+axlnp -k.1 ..M qhs Main Lbrery frau Ba hays per—.&to 54 hours per week x GIO..d On$+Indnyi x Reduc+g2 ho tdan*.Thum* • Cbm s[1d:00 AN iwlaetl of 890 AH • �e1100PMin.ddBa9FM -50,1961ncrsvaMnsxpanspfa nNctranlcwlbcllon ORANGE COUNT 2100 21 Travis Myren said the Library was not exempt from the 5% cut. 22 Commissioner McKee asked if there is an update on the Southern Branch Library. 23 Bonnie Hammersley said design estimates are coming in, and she is scheduling a 24 meeting with Carrboro Town Manager, David Anders, so she does not have the numbers yet, 25 but will bring those. She said the timing for the project is good, and there are some design 26 development estimates in and they are doing some value engineering. 18 1 Commissioner Dorosin asked if there would be reductions to the Chapel Hill Library, 2 since reductions are being made to Orange County Library. 3 Travis Myren said a similar reduction is not currently recommended. 4 Commissioner Dorosin said as an amendment to the budget, he requested that be 5 decreased by at least 5%, depending on how much it is. 6 Bonnie Hammersley said she would add that to the list. 7 Commissioner Greene said she understands the cuts to the libraries, but would like for 8 staff to keep tabs on the community's response to the reduction in hours, and hopes it will only 9 be a temporary change. 10 Lucinda Munger, Library Services Director, said when the schedule was first proposed 11 for the main library in 2009-10, requests from residents were tracked and the operating hours 12 were re-evaluated. She said there have been a lot of comments from residents wanting the 13 library open. She said hours will be re-evaluated at the beginning of the next budget cycle. 14 Commissioner Greene said a member of the Chapel Hill Town petitioned to reconvene 15 the committee to discuss funding for the Chapel Hill Library, because he/she does not think it is 16 receiving enough. She said maybe that conversation will start up again and Commissioner 17 Dorosin could be on the committee. 18 Chair Price asked about the schedule difference between the slide and the 19 Recommended Budget Document, where the first says the library will be closed Sundays, and 20 the latter says Monday. 21 Lucinda Munger said staff meetings were held after the budget document was created, 22 and in order to have the library open 54 hours a week, it was suggested to cut a few hours off 23 throughout the week and close on Sunday, because that was the shortest day the library would 24 be open. She said when the main library first opened it was closed on Sundays, so staff 25 followed that original template. 26 Chair Price said she is concerned about being closed on Sundays, because that is a day 27 that many people have off. She asked if Library staff has kept track over the years on the 28 number who visit at different days and time. 29 Lucinda Munger said staff needed to cut 14 hours, which is not easy to cut. 30 Chair Price asked why the library had to cut hours. 31 Lucinda Munger said because of the budget. 32 Bonnie Hammersley said in order to balance the budget, she had to look at a couple of 33 discretionary departments. She said Sunday is the shortest day the library is open and Lucinda 34 Munger offered there could be a technical amendment if that is what the recommended budget 35 is. She said she hopes it is not forever, and staff will evaluate what the public says in regards to 36 the hours. She said opening a library is not a permissible use of ARPA, so staff had to find 37 some areas to reduce hours. She said this is the number of hours the library was open in the 38 past, and staff would look at the hours to make sure they are meeting the most usage. 39 Chair Price said she is still concerned, because she views the library as an extension of 40 the whole education process. 41 Bonnie Hammersley said staff will monitor the situation and make sure the needs of the 42 most people are being met going forward. 43 Chair Price said she can recall going to the libraries and not being able to find parking 44 on the weekends, because they are so well used. 45 Travis Myren resumed the PowerPoint presentation: 46 47 19 1 Slide #34 Human Services • Library Services—page 311 • Recommended Budget Changes -$1TDJ 63 savys bycksingPkDougwrb—ch IIffl the?&DougaSchmi ad con®o&fe63Ca .eerceebU cytrs -$1f1enma 4,6191nln CYb*+1'budgN- h lmnsf—V sWfr+y and oenesh;tours i 10,9 m Sd hausC week to nuicMam Burch -#le9 savingsaf S86.36-0duem redXbcnnVenqaeryyersannN and operaEng eweh -Endar�Nrarcemaann�mreen ORA GE.COUNTY 2 3 4 Commissioner Fowler asked if Carrboro will contribute to the operational costs when the 5 new library is built. 6 Travis Myren said the project is currently in the County's CIP as a County expense. 7 Bonnie Hammersley said it has not been the practice for the Towns to contribute to the 8 operations, but can be talked about. She said Hillsborough does not contribute money to the 9 main branch operations. 10 Chair Price said she agrees with reducing the contribution to Chapel Hill by 5%, since 11 that is being done for Orange County's library. 12 Travis Myren resumed the PowerPoint presentation: 13 14 Slide #35 Human Services Mein Ubrv"rcubti Phy--$.land 1341.1[olle[tlaaia .0 soem amw.n �asee Hans-u wmsn nrna-ra naae.ss wu�m nawnna w ORANGE COUNTY 15 35 NQRT lGM1 CLNA 16 17 Travis Myren said circulation of the collections decreased this year because of library 18 closures during the pandemic. He resumed the PowerPoint presentation: 19 20 20 1 Slide #36 Human Services Visits Iv Main lihmry ff— W ORANGE COUNTY 2 1n Naltnt ran�mA 3 4 Travis Myren said the visits plummeted during the pandemic. He resumed the 5 PowerPoint presentation: 6 7 Slide #37 Human Services Visits to Carrboroti4mry Resources 30.N� •.YvayY W7W rvmeft� rfmsx5 nmSM nmtni s�ml]l wwxsY9 ttmfTw �t�t1 OwORANG COUNTY 8 1r I.nen1 tiaaailNA 9 10 Slide #38 Human Services —Social Services—page 388 •Total expenditure budget-521,300,368 -rawn.t CovAycastlncrsaasar64fi,6d6samPmstllo Gess eutl7N • Recommended Budget Chargee -f2e,efi4 ascrwuln lsmPdsry PsrunnN -$6,021 ns1 dscrsaas In County casts aw to sdtus nts In rA*W—nus -322,e60 ell...-launrasss..r miscWrmiatnruamrlm rrcln IM ands duMg dr Mca1 Mer -S7761ncrsmsn ExcMngsdNA'saubidsrgncy ensrd •Er Em",ClW—I am ort 4b•14,2U2 MndW d11ARPA ORANGE COUNTY 11 58 Pk?0.]l[1'.{11DLINA 12 13 14 21 1 Slide #39 Human Services —Social Services—page 388 Recommended Budget Changes -$44.532 Incnaae m up-se and rwsaw fx—gyaasdlannprogrmn . Wenar,ye a.c urey— -$i0,13e Incraea n nal Caunry crufsamAutaLle Irl • 599,498 nal decrease in Sale.rerenue aswums e Si9,3W aerreeaeN eYpert9eS ltt IM SE[CPo Feaily flNartly -b124,d12 dscadaeln larCardycwtsn WarkialcslmrtrmNnaad Oppafuni5ee Ad*—.gh a reargm&.Jon ofprog.m bolo is -5423,DOOIncrsaxsada INsAash Caw.cd{IFClauadeapncywrard x EINeIFCcorvL'ed[ urt$250.ODUnlnd@d IMABPA -;Omo— ORANGECOUNTY 2 1. N9eT1[GIU]L4NA 3 4 Slide #40 Human Services —Social Services—page 388 = Recommended Budget Changes -$3,M0rs dguplral WInyfar Cefi 113-Offset by ravraww tla ease BudgN -521,204 decraaaa In rat Camey-4"ua to Stals satlmeas farAdap4lm Ass,em.Idsanesln7 desedan p.1.1.4—*.b end AdeA Day Can reim.ent(increaargb. dcalco ) ce ORANGECOUNTY 5 6 7 Chair Price referred to slide #39, and asked if the cost was picked up for Workforce 8 Investment Opportunity Act (WIOA). 9 Travis Myren said two different areas of the budget were merged together so that the 10 decrease does not result in any sort of programmatic impacts. 11 Nancy Coston, Department of Social Services (DSS) Director, said Travis Myren is 12 correct. She said there was a decrease in the grant after the budget was approved last year, so 13 the department consolidated and reduced the staffing that was connected to the grant, without 14 changing the County's cost. She said some of the operations of the Youth, Adult, and 15 Dislocated programs were merged to one grant instead of it coming from 3 places. 16 Chair Price said she just wants to insure there is no decrease in services. 17 Nancy Coston said there was a little decrease in services at one point because of the 18 cut of the WIOA grant. She said she may ask to make that up in other programs. 19 Chair Price asked if this would be eligible for ARPA. 20 Nancy Coston said yes, and DSS is considering this request for subsidized employment. 21 She said it has worked well, especially in the private sector, so it is a big opportunity if ARPA 22 funds can go to it. 23 Travis Myren resumed the PowerPoint presentation: 24 25 26 27 22 1 Slide #41 Human Services Social Services—page 388 Hous W,b Receiving Favd&Nut,hW.Service. ManthlyAve W �I ORANGE COUNTY 2 -NA 3 4 Slide #42 Human Services —Social Services—page 388 FN5 Appli-inn,Processed in IS Days 95%State final ORANGE COUNTY 5 dP W�JHT11•A.ui it[NA 6 7 Travis Myren noted that FNS stands for Food Nutrition Services. He resumed the 8 PowerPoint presentation: 9 10 Slide #43 Human Services —Social Services—page 388 MedicaJd Redpients Munth[y Avenge ®aa- euon - etum - - enm +mo :a `n�Rn E�COUNNATY 11 12 13 14 15 16 23 1 Slide #44 Human Services —Social Services—page 388 Medicaid Applicetirms Processed WhIrinYme Standard, 90%State Gaal ORANGE COUNTY 2 as noent uxrunn 3 4 Slide #45 Human Services —Social Services—page 388 •Children and ramlly Services Xoa,ehol&As ,e dforAbcr,e Children in 055 lepi Custody and N.W.& ONGRAECOUNTY 5 � ar�tu�,ttNw 6 7 Slide #46 Human Services —Social.Services—page 388 r Economlc Services Work P-tidpenta Gained Ernplaynent ORANGE COUNTY 8 16 -all L UROL[NA 9 10 24 1 Slide #47 Human Services —Social Services—page 388 work F tApplication,P,..—d in 45 Wp of Receipt 95%GoaP ORANGE COUNTY 2 ., wormrumo,e�. 3 4 Slide #48 Human Services —Soda!Services—page 388 Subsidy A—pe.Number of Children Sewed per Month by Child Care 5Jh6idy ORANGE COUNTY 5 ,6 .rxntuaa,lTM.. 6 7 Travis Myren said DSS expects the request for subsidies to go back up as people 8 reenter the work force in the next fiscal year, after being down this current year. He resumed 9 the PowerPoint presentation: 10 11 Slide #49 Human Services —Social Services—page 388 of 5obddy Application,Preoescedin 30 Calendar Days 95%State Gaal ORANGE COUNTY 12 <9 13 14 25 1 Slide #50 Human Services —Community Centers—page 328 • No Change from FY202OL21 -Fo Rrae Cammumry Laver TmI 56837, -Ce0ar Cigre CorcmunM Cm[er TNd 591,311 -EflaM CFieets Cmmmweft Cer�rTalel 569,351 mrd+ ORANGE COUNTY 2 i0 13JRll[CA1lGiSNA 3 4 Chair Price asked if programming is going on at the Community Centers. 5 Travis Myren said yes, at varying levels. 6 Bonnie Hammersley said the community centers are working on programming and 7 reopening plans. 8 Chair Price asked if these funds will cover personnel costs. 9 Bonnie Hammersley said yes, as well as other costs. 10 Chair Price said these buildings are County owned, and asked if the County does 11 maintenance. 12 Travis Myren said yes, the County maintains the facilities. 13 Bonnie Hammersley said the County also pays for the utilities at the facilities. 14 Chair Price clarified that the money in the budget covers staff and direct programming 15 costs, however they choose to spend it. 16 Travis Myren said yes. He resumed the PowerPoint presentation: 17 18 Slide #51 Community Services Animal Services—page 63 • Total expenditure budget.$2„278,561 -$2,-085reductienn neYCaunty soeh can•paredb Baea 0udget - Recommended Budget Changes $4761nfar salId Weser("$ -$7,500reductiann nal County cash due to fewer apayheuterdsye -$3,000netinemaeen Cu tycoela w Loww adcyranNaf&1@,7601 u Oecreaeein medkd euppfae,micm¢hippng,und veccinabane($96750) -$7 006incnut County eoatstm tutl a Veterinary Healllo('are Irr9am ::,RANGE COUNTY 19 5 nK�Rn i uux INA 20 21 Travis Myren said this department was subject to the 5% reduction in operations. He 22 said Dr. Strong, the new Director, will begin in June, and has a background in veterinary care 23 and veterinary health education. He said the Veterinary Health Care program will be well-led. 24 He resumed the PowerPoint presentation: 25 26 26 1 Slide #52 Community Services • Animal Services—page 63 • Recornmended SudgetCnanges s4.63$dsefsassA n61 County costs as wtnuo,from ft Town of Carrboro far Animal Can=t Ser ices eraeasad -E910rsducPann nstCwNy cPalsdusIPaarinps frpm r•mPNwr#%-n.rsap•, ,q*nne,mmp ,,and unit a—ns ORANGE COUNTY K NORTI I CAROLINA 2 3 4 Slide #53 Community Services • Animal Services—page 63 subsidized Spay a nd Neuters :saa. 53 ORANGE (CAROLINA 5 6 7 Slide #54 Community Services • Animal Services—pane 63 Animal Shelter Admissians �i s ORANGE COUNTY ss �m t cAR INA 8 9 10 27 1 Slide #55 Community Services • Animal Services—page 63 Lire Release Rates e.�ew ass air a ORANGE COUNTY 2 55 NOIX33[L4ROI.IN.� 3 4 Slide #56 Community Services • Animal Services—page 63 A.b W Canta4 Services Respo aua ;E OrRANG"'nc COUNTY 5 6 7 Slide #57 Community Services • Animal Services—page 63 Cruelly&M.Went Im t4ptiu ORANGE COUNTY gii hY1RTl f UN3]l.lN.0. 9 10 28 1 Slide #58 Community Services • Cooperative -Extension --page 113 • Total expenditure budget-$486.414 -572.191 increesein Piet County Caetscaatparedto Base Budget Recommended Budget Changes Transfer 0.gAeultura Economic D7wNopment poeltan from the Economic DevelopmsntDsparamintto Cooperaalva Exterm+on x 574,504 offsat tnfArticle 48^_•_e Tax Reverxre >, $24,934otfsstby North Camllna54ata —$2,313reduction i,operating expearseeto meet 5%operetions reductim GRANGE COUNTY sa Hann t cILlaaLttvn 2 3 4 Travis Myren said this department was subject to the 5% operations reduction. He 5 resumed the PowerPoint presentation: 6 7 Slide #59 Community Services • Department of Environment, Agriculture, Parks and Recreation —page 139 • Total expenditure budget-$3,,937,319 -$70,094reductionirnetGrneNycmlmcomparedto Beae Budget • Recommended BudgetChanges —$3,179 reduction in various effceoperatmg acc—te —$113,707reductmin temporary pens m l and operating costeduem clossrecf Blackvrood Faun Park duig ceneiuction —$48.371 increaseirne4Ceurdy coslBdueto prgecteddecreeeain recreation fee and rental revenue —$491 increase for motile phone ecpercee,partially offse[4ysavingsm Soiland WalerConssrvaMn telspho"expon"s ORANGE COUNTY i_ td6Rnt CAROLINA 8 9 10 Travis Myren noted this Department reduced its operating budget by more than the 11 required 5%. He resumed the PowerPoint presentation: 12 13 29 1 Slide #60 Community Services • Department of Environment, Agriculture, Parks and Recreation —page 139 Healthy Lifestyle Enrollments fpm 4686— Pxmd.�Llar-.,,nor .nrawnumwli•�'� 3ppp etr14¢rPsgpnnis ]AN' tAm ■ ORANGE COUNTY eo NORII i C_A1 IJJNA 2 3 4 Travis Myren said the recreation staff adapted quickly in creating virtual programming. 5 He resumed the PowerPoint presentation: 6 7 Slide #61 Community Services • Department of Environment,Agriculture, Parks and Recreation—page 139 Recreation Program Cost Recovery wxv ORANGE COUNTY 61 NIOMI CAROLINA 8 9 10 Slide #62 Community Services • Department of Environment,Agriculture, Parks and Recreation—page 139 New Acres Protected through Property Acquisition or tanservatlan Easement r�i e.d.s ORANGE COUNTY c[ K+)RT1I CIWILINA 11 12 30 1 Commissioner Bedford said she saw a virtual preschool session, and asked if enrollment 2 will continue for next fiscal year. 3 David Stancil, Department of Environment, Agriculture, Parks and Recreation (DEAPR) 4 Director, said the numbers have not changed yet, and the program has been very successful. 5 He said he anticipates it being part of the offerings going forward. 6 Commissioner Bedford said it would have been a tremendous help for her when her 7 children were young. 8 David Stancil said this program was a direct result of community outreach and hearing 9 the needs of the community. 10 Commissioner Bedford said a lot of people went outside during the pandemic for 11 physical and mental health, and she thanked employees who maintained the parks during this 12 time. 13 Travis Myren resumed the PowerPoint presentation: 14 15 Slide #63 Community Services 5portsplex—page 414 Total Expenditure Budget $3,688.809 -No IN tC—yCassa Protected FY2020.21 Pandemic Impacts -FY2D2U21 CC41D1gimpx1an revenue 51.1 reA—pr*dted -ARPA M1 ding well M rSque l W to otfs*ftwnut OMftW�575D,W D • Reccmmended Budget Changes -5168,1f{2 reduction In revenussaed ecpsrses komresidvalimpac[aSpardsaeic +No increase um ne[Ca4aaty costa 16 .,-. na:,r�._F r ri,rtr, 17 18 Commissioner Dorosin asked if programs or services, which were budgeted for the 19 current fiscal year but did not come to fruition because of the pandemic, are identified in the 20 Recommend Budget Document. 21 Travis Myren said staff would provide that comparison. 22 Commissioner Dorosin said he has been giving budgeting a lot of thought, and the 23 actual versus the expected would be helpful to know, in order to adjust the budget accordingly. 24 Travis Myren said he can provide that information. He resumed the PowerPoint 25 presentation: 26 27 Slide #64 Community Services Economic Development—page 154 • Total expenditure budget-$614,832 -Trenarexredtp Article 465abea7 fund'.-page73 • Recommended Budget changes TalWad FIufnlpfrfprtaflfnd alame ryf%yfMfS{;41a,1661bRrt+c448 SalgTax FI usln7 fnlsbrg NnE belancf -AdElb1'12.1707p pery tl4r+tdlrf:7coxls}or supLtxlasrNEff lolht Dfryfrtrwnl _TmnsfvAgrlculh�Ecand OmOopnfntpaslbono Ca"""m Exlf n ORANGECOUNTY 28 64 --11 LAdt0- 31 1 Commissioner McKee asked if the net amount of transferring the economic development 2 position could be identified. 3 Travis Myren said the net savings is $25,000, picked up from North Carolina State. 4 Commissioner McKee asked if the use of the Article 46 sales tax fund balance is 5 assumed to be one time. 6 Bonnie Hammersley said this happened last year, and she is recommending continuing 7 it going forward, similar to the Visitor's Bureau use of the occupancy tax. She said because of 8 physical challenges, and because primary focus of the department is economic development, 9 she is recommending the County support the operation with Article 46. 10 Commissioner McKee said he does not have an issue with that. 11 Commissioner Hamilton said the resolution regarding the 50-50 split of the Article 46 12 Sales Tax fund between education and economic development ends in April 2022, and after 13 that it can be used however the County wants. She said she will suggest that the Board takes a 14 look at determining how the money should be spent, to ensure it is being done efficiently and by 15 their priorities. She said using it for economic development makes sense given challenges of 16 this year, but she would like to look into using the money for other purposes in future years if 17 needed, such as to address aging public school facilities. 18 Commissioner Fowler asked if this amount is coming out of the reserve balance, or is it 19 what is left. 20 Paul Laughton said this amount is what remains after using $418,158 for personnel. 21 Commissioner McKee said in 2010 and 2011 there was a lot of discussion about uses of 22 Article 46 money. He said the use of half for economic development has brought in 23 infrastructure and good paying jobs. He said the Board must be careful about starting a 24 conversation about directing it away from economic development, given results and the 25 promises to the taxpayers and voters. He said the guaranteed way to strangle progress made, 26 as well as that on the horizon, is to transfer the funds away. He said a lot of this money is 27 committed for debt service. He said the people in this department are doing an excellent job of 28 vetting and recruiting companies, taking inquiries and following up. He encouraged the Board 29 to be careful when talking about redirecting. 30 Chair Price said there will not be any redirection for this year, but the Board can have a 31 conversation. 32 Commissioner McKee said he had a long conversation with constituents that are very 33 concerned that the BOCC may be moving away from commercial development. 34 Commissioner Bedford asked for a chart on how these investments are paying off in 35 increasing commercial economic development revenues. 36 Travis Myren said he will work with Economic Development staff on that. 37 Chair Price said she wonders if there is enough in economic development. She said she 38 would like to see a comparison before and after the economic development department was 39 created. She said she would also like to see results of loan and grant programs, and how small 40 businesses have been able to be created and sustained. 41 Travis Myren said staff would pull together the outcome information. 42 Commissioner McKee said the Recommended Budget Document shows 1,095 new 43 jobs, and other factual information. He agreed it would be interesting to get that info on the 44 return on investment. 45 Bonnie Hammersley said staff can provide that information. She said the Economic 46 Development staff tracks everything they do, and every interaction they have had with any 47 potential prospect, which has increased significantly over the past seven years since she has 48 been with the County. She said Orange County is recognized as a place where there is interest 49 from prospects. She said that information does not show as much as return on investment, but 50 it puts Orange County on the map as a place where they may be interest from prospects. 51 Chair Price said tourism is also a part of that, with conferences. 32 1 Commissioner Bedford said she would like to see this information sooner rather than 2 later, to help make decisions about the budget. 3 Commissioner McKee asked for wages of the companies that are coming to the County. 4 Chair Price shared that Laurie Paolicelli, Visitor's Bureau Executive Director, has been 5 lauded for efforts in tourism and marketing statewide and nationally 6 Travis Myren resumed the PowerPoint presentation: 7 8 Slide #65 Community Services Economic Development—page 154 hdrstrial and Ceaamerd.1Mquiries R-p—tuStateSiteSdedi— Proposals firm W M ORANGECOUr noun f uwvN.i 10 11 Slide #66 Community Services • Economic Development—page 154 •G—tA.Wtty AW ry Smell BLW...Gronts AZA-ft—ErrterpO—G..b ILMAIAUILIL 12 OKANGECOUNTY ac NnmrruxnuNw 13 14 Travis Myren said there is nearly $1 million allocated to support small business and 15 agricultural enterprises in the County. He resumed the PowerPoint presentation: 16 17 Slide #67 Emergency Small Business Assistance Three Rounds of Assistance T® TOW GraN oypicrens RereseE ZJS d msRwimatl i8 dppicaumrs Rea+mtl TS p x ev v 50' b wne0 Or rmmeo iB0. M o'•nw rn rmmxn 4711 'O'•���SOrc O11.SY. xwrca ttD�rcN Ire xarc�sno91% x a•rntl brxm'ai of � %umW by�warenN 135Y � Monctl[b�wmran rt 20.SM robe J 18 nA1']IXTl[URALIN.i 19 20 21 Slide #68 33 Community Services • Article 46 sales Tax—page 72 •Total projected oolleetlons•$4,648,575 -12%ncreeesfrom Ftl2g2o-215u�e1 • 56%or$2,029,298 Allocated to Schools and DIstrlbuted by Average Daily Membership(ADM1 -Q-1 Hil-Cair6Pry City 5O-4-$1.211,@71 a St deelacceestoteehnology -Ofarsge County 50w1d-5898.317 x TddF..logy upgrades dldtrl.F.Ide Cx 11. COUNTY 1 ad n.,x9u._.ur.n.ia.a 2 3 4 Slide #69 Community Services • Article 46 Sales Tax—page 73 Dettw:ncem k,akeaumne iSW*8 Aduel D.Sem.0. F Ml-22 ..d eaaPasdrem s5oow ... Peo"dae[veeteeecn od— mounds m rans0—m—P"dosis InnvMPn terra-teurt: 5735M Sm:eae Fy N: 21 APiwArel o— VIM $meas Fw1 21 Hes:ress r:m.;trnn[f 61!p,l%IP 5ameaa FYRff1p29 .res @si2a� i ee PeYmeimmF@mt.a gP:aNel Su:mn:l SddOn rem. I :e errt Prd: Pe meas FY3tt10.E9�� 1 RaigeF P:ine:z�l� Ps F1N,MD .anreas-21 arkwu w rsdpm r n � en n anng cvc nlnndsere:�. aq.re.wn.c.aa,•aa Parvrvldo saA000 wMle,rysmi,>u-cwmai mu•.�c m.wm m[s Kwacar-npnin:;trairve Udire s,0000 Sameas M02,21 ',r..aa�.rw mwras:er.m Eeow x.wl�Fnmias 9C Frm Py:p-MdA4wwnw Fr p,/te Mrrin H]Y11-?4 6 7 Chair Price asked if the $15,000 would go to the City of Mebane for Planning. 8 Travis Myren said no, it would be used for any follow up engineering studies for the 9 Buckhorn Area, or additional work the Board wanted done as a result of community 10 engagement. 11 Chair Price asked if the determination for additional work would be made within 3-6 12 months. 13 Travis Myren said there will be follow up discussion to the study at the June 1 st 14 Business Meeting. He resumed the PowerPoint presentation: 15 16 Slide #70 Community Services • Visitors Bureau Fund—page 154 •Total Expenditure Budget•$1,363,739 -0... my T. ff dtd expensed • Projected FY2020.21 00VID•19 Impacts -Revervuadedredeey7l a,Des pdaiddmd -ARPAI-dingbM .$000,0001x$760,000.111 bAncwn rd dIn b.V Trd 10 bnekrwry pwidlpn • Recommended Budget Changes -E2a3,205 Ron Mod- E16D,000 ro1srsd Tdwam Recovery Plen iiudh-rm-APPA furvdetl ^+rn ORANGE COUNTY 17 7p InO&n r-.A 18 34 1 Slide #71 Community Services Chapel Hill Orange County Visitors Bureau—page 154 Ocsul Tax Rewrnua History 9iw0ssv Etmmo 6kinsm N.+»� ms Si+oa�+6?da•+• 91466➢49 — 9bT6W ORANGE COUNTY 2 T1 aaaa][CARDLENA 3 4 Commissioner Greene asked if there is progress on the new building. 5 Laurie Paolicelli, Visitor Bureau Director, said construction will begin on June 7, 2021 so 6 everything should be done in the fall. 7 Travis Myren resumed the PowerPoint presentation: 8 9 Slide #72 Community Services • Orange County Transportation Services—page 345 •Total expendlture budget•$3,021.232 -yzlz,sis c�.e.aeis�eo.xy eo:mt-0mc9+ea m eabeeyei • Recommended Budget Changes -3B3,4B1 revw lncrwaan vp•remg 9renp -yZbB,159 redcurnin persnnnelend opeaeYingeapa•sea}o oH.zeteoel of vehicle mminweccontras ra5hwiM•whlcln ORANGE COUNTY to w,an cAamU 11 12 Slide #73 Community Services • Orange County Transportation Services—page 345 OUT Division Fan and Hon-Fan Revenue s+zoo.aoo woo mo u�.•,xRn ORANGE COUNTY 13 is nvanuueoun: 14 15 Commissioner Greene asked if there has ever been a discussion about going fare-free. 16 Theo Letman, Orange County Transportation Services Director, said a fare study was 17 done with a consultant firm, which came back with the recommendation not to go fare free 18 because of the amount of ridership and expenditures associated with it. He said some options 35 1 going forward include a fare card reader system to make the process easier. He said going fare 2 free would result in a substantial increase in the general fund monies. 3 Commissioner Greene said she would like to know more about that because the bar 4 chart shows that fares only covers 1%, and she wonders how much is the 1%. 5 Travis Myren said he will look at that. He said the fare study was done within the past 6 couple of years, so is not very old. 7 Theo Letman said the study is a year old, and noted that Covid has impacted revenues. 8 Commissioner Hamilton said the demand will change with no fare versus fare, so it 9 would cost more under a no fare system because of increased ridership. 10 Commissioner Greene said that is true, but if the long-term goal is to get more people 11 out of cars, it should be looked at further. 12 Chair Price asked if the routes and services represented in the fare total could be 13 identified. 14 Theo Letman said it is from the fixed routes, as well as the on demand program. He 15 said it is not as significant due to loss of state funding for the ROAP program. 16 Chair Price asked what the fares are generally. 17 Theo Letman said there is a $3 copay, $12.75 for on demand service, and $2 for regular 18 bus service. 19 Chair Price said if the County wants to expand bus service, she believes people may be 20 willing to pay if the busses were reliable and frequent. She said restricted service does not 21 entice people to use the bus service and pay that money. She said she would like to look at the 22 possibility of a smaller fare, or if people use the service for work, that businesses could pay for 23 bus passes for employees to use. She said she would like to explore ways to get people to 24 want to use the bus. She asked if there has been any feedback on the mobility on demand 25 program. 26 Theo Letman said so far, so good. He said staff has played with the fares, and ridership 27 picked up greatly when it became fare free, but it is not really sustainable right now to open the 28 program full throttle. He said people are expressing interest in being able to get a ride from 29 their homes after hours and on weekends. 30 Travis Myren resumed the PowerPoint presentation: 31 32 Slide #74 Community Services Orange County Transportation Services—page 345 0CP7 Ridership ORANGE COUNTY 33 34 35 Travis Myren noted that ridership dropped off during the pandemic. He resumed the 36 PowerPoint presentation: 37 38 39 Slide #75 36 Community Services • Planning and Inspections—page 363 Total expenditure budget•$3,205,537 -$19,492decreasein net county costeeomparedte Base Budget RiKommended Budget Changes –$1,2e1 nel lncrsassforrequIrk cullflcamnsmdllcst sfor staff –$71),334 net increase in Inspectoms reverate –$7,600 increase foraddAonal credit card chargee for dee payment–AICPA Furkmd –$41.981 decrease in Erosion Control reverrse–large lxojecte pay coca but activity occurs over mere then one focal year ORANGE COUNTY F. h Wn I Ck�LINA 1 2 3 Travis Myren indicated this department was subject to the operations reduction of 5%. 4 He resumed the PowerPoint presentation: 5 6 Slide #76 Community Services • Planning and Inspections —page 363 1 nspeWons Revenue largcT96%CasrAarovsry In F?21,2 avn•aro 9fa1k.(96 Syyypy 5t1a3999 9tY5au StraLma Stimlm 9999_ 91M_ 6aYeCe• SSP® irasnoo s� 9- — nedr.v ORANGE COUNTY 76 NOR-nI CiR011NA 7 8 9 Chair Price asked why inspections and general planning operations are increasing, while 10 erosion control is decreasing. 11 Paul Laughton, Deputy Financial Services Director, said the increase for inspections is 12 due to the increase in credit card usage. He said staff is using ARPA funds to cover increase in 13 inspections. He said the increase for Planning is due to additional required certifications and 14 licenses for staff. 15 Travis Myren resumed the PowerPoint presentation: 16 17 37 1 Slide #77 Community Services Planning and Inspections-page 363 Erasion Cartrol Revenue Trope a a��8 sG!ac f Fe c o w r p m sYiI.2F 5rH5Hro $9r1L10 S+mP® Sl6.9Ca fiWst ga%.1� wive ssnaoe - rsa� s� — s>m ORANGE COUNTY 2 ?7 la[DRRi CARMWA 3 4 Slide #78 Community Services • Planning and Inspections-page 363 Nurnber of StMing Permits#csued �I m ORANGE COUNTY 5 -� ht]aTlf GkA01[NA 6 7 Slide #79 Community Services • Planning and Inspections-page 363 Zoning Compliance Permit Processing Rcam-.+nofAmm.Mrluerf snt/�S Rosiness ibvs ManAesidencY Pora�M!�.nV.�+349.sfness oop - re-gx=e.q ss-=xeu4rc ORANGE COUNTY 8 is nx�rcn r unoL+NA 9 10 11 38 1 Slide #80 Community Services • Planning and Inspections—page 363 rkw 6rspes60-per uay ORANGE COUNTY 2 30 A KTJ l CAROLINA 3 4 Slide #81 Community Services • Solid Waste-page 404 Total Expenditure Budget-$11,163,576 –SoW4fee[e Fund Appropriated Fund Selance-$76.178 • Recommended Budget Changes –Fund Eakwe iaduclle In aacn pomw »Will be sized to bnng General Fund in break even poeiWn for FY2020-21 –E4e,7301ncraaaa}arnaw GcMan Racyclac Prc�am –$60,0DOIncraasa by Vm Mrring WoOm CotMansation Gaal to 4nterpi-fund –$82.086increasen*pin reaefor C—din mW Cemoatioo LandfA –$6134,452 natredwitim in npenaea by in[emelamg urban Recycling contract x Cnae+g$FTE;wrg axafingagrebmaM ORANGE COUNTY 5 31 NOK17l CAROLINA 6 7 Slide #82 Community Services • Solid waste-page 404 • Maintain Current Solid Waste Program Fee 0$142 and$94.72 for Mebane Residents SoOd Waste Revenue Sources ORANGE COUNTY Ai t:AK)•]I CARbL[NA 8 9 10 Commissioner Bedford asked if the "R&R fund" could be explained. 11 Travis Myren said it stands for Replacement and Renewal. 12 Gary Donaldson, Chief Financial Officer, said it accounts for the capital funds. 13 Commissioner Bedford asked if more trucks would need to be purchased with the 14 increase in FTEs. 39 1 Robert Williams, Solid Waste Director, said there was a rebalancing within the 2 department, and the vehicles were already available. 3 Gary Donaldson clarified that R&R stands for Renewal and Replacement. 4 Commissioner Bedford asked if this fund pays for just vehicles, or all kinds of capital. 5 Gary Donaldson said it accounts for more than just vehicles. 6 Travis Myren concluded the PowerPoint presentation: 7 8 Slide #83 FY2019-20 Recommended Budget Ctuestions? 9 a, 4KAAn E SQUZ 'f 10 11 Chair Price asked the Commissioners to weigh in on the process of Outside Agency 12 Funding. She said in the past, there has been an agreement among Commissioners to leave 13 the funding as the Manager recommended. She asked if the Commissioners had opinions on 14 continuing that tradition. 15 Commissioner McKee said he would be comfortable leaving it as is. He said there used 16 to be a back and forth between Commissioners, and the Manager's process is a more 17 professional way to go about it. 18 Chair Price reminded everyone that the Manager has teams of people, in addition to 19 herself, that review the Outside Agency applications 20 Bonnie Hammersley said the advisory boards and some directors review applications. 21 She said department directors, who administer contracts, guide the process. 22 Commissioner Hamilton said she does not want to go back to the process described by 23 Chair Price and Commissioner McKee, but is thinking of changes in the sense of needing a 24 longer view of what revenues are coming in, and what is being spent. She said there are big 25 items that need to be funded, and if funding decisions are made that cannot be sustained, those 26 big items cannot be addressed, and it ties hands and causes less flexibility. She said she does 27 not want to micromanage, but rather set major guidelines about where to prioritize spending, 28 and leave the details to the experts. She said she definitely wants to have a longer view, so 29 priorities are being funded in environments of uncertainty and with limited funds. 30 Bonnie Hammersley said there is a 10-year long-range financial plan for expectations, 31 implemented with the assistance of a third party consultant. She said County staff uses the 32 plan extensively, and with any recommendations she makes in the budget, she tries to mirror 33 the priorities of the seven Commissioners. She said the amendments process is available for 34 the Commissioners to make changes from what is in the recommended budget. She said the 35 County has a strong fiscal management team, and three rating agencies and a local 36 government commission on fiscal management have recognized the County and how well the 37 County accounts for every penny that is spent. She welcomed the Commissioners to sit down 38 with staff to go over that, because if the Board is not hearing what it needs from staff, she wants 39 to make sure it does. She said the pandemic was an unprecedented event, and has put 40 everyone a little behind the eight ball in regards to projections because there are many 41 uncertainties. She said there are over$40 million in requests for ARPA funds, with only $28 40 1 million available to the County. She said this demonstrates the needs of the County. She said 2 she never intends to bring forward a recommendation that is only looking at a year-to-year 3 basis. She said she wants to assure Commissioners that staff budgets with a multiyear 4 perspective, and it is important for the residents of Orange County to know that. 5 Gary Donaldson added that the County just went through analysis by all three rating 6 agencies, which affirmed the County's AAA rating. He said one of the things the agencies 7 pointed to is the County's long term forecasting, both on the operations and debt models. He 8 said he will share the write ups that the agencies did. 9 Commissioner Hamilton said she is not questioning County staff, but wants to have the 10 information so she is not making amendments that are not helpful. 11 Travis Myren said it has been a while since there was a good comprehensive 12 presentation on this, and he would work with Gary Donaldson to prepare one. 13 Commissioner Bedford said this budget has an element of uncertainty that is not usually 14 there. She said she would like to have regular updates on how the budget is going with 15 revenues and expenses. 16 Bonnie Hammersley said that is a common report provided on a quarterly basis, which 17 will continue. 18 Commissioner Bedford asked if all of the outside agencies have contracts with County 19 departments. 20 Bonnie Hammersley said all outside agencies have contracts, with performance 21 measures that have to be reported on a quarterly basis, in order to receive funding. She said 22 there was a reduction in expenditures towards outside agencies because of the pandemic, and 23 because some agencies were not doing the work and could not report. She said a change this 24 year is that Department Directors, who work with the agencies, will administer the contracts; 25 whereas, in the past, that was done by the Finance Department. She said the total number of 26 outside agencies went from 62 to 55 because of the expertise of the Department Directors, who 27 are able to advise whether or not the function of the outside agency is needed. She said 28 outside agencies are an extremely important part of the operations of the County, and 29 supplement the services the County offers. She said there has been a shift back to funding 30 what the County wants the agencies to do on behalf of the county. She said this whole process 31 has evolved over time, and safety net services are the priority at this time, due to the pandemic. 32 Commissioner Bedford said the process provides a lot of financial accountability. 33 Commissioner Bedford asked if the membership dues are part of Clerk's office budget. 34 Bonnie Hammersley said yes. 35 Commissioner Bedford said she is satisfied with the process. She asked if there is an 36 idea of when the County may be able to restore a 2% salary raise. 37 Bonnie Hammersley said she has to manage expectations, and cannot announce this 38 information publicly until a recommended budget comes to the Commissioners. She said the 39 budget can change up until the very last moment. She said there was a perfect storm for this 40 year's budget, because last year the decision was made to put in $7 million in one-time funds, 41 rather than raise the tax rate a little over a penny and a half. She said when one-time funds are 42 used, those funds will be needed again the next year. She said her plan to repay the 2016 43 bond was a phased tax increase over time, and there was not a big increase all at once. She 44 said a bigger increase will have to happen this year because a smaller one was put off last year. 45 Commissioner Fowler asked if there is a reason why some outside agencies that applied 46 in the past, but not this year, are still listed with $0 recommended. 47 Bonnie Hammersley said they stayed in the list if they received money in the past year to 48 show comparison from the previous year, even if they did not request for the next year. 49 Commissioner Fowler asked if there is a process to meet new needs within 50 Departments, if they arise. 41 1 Bonnie Hammersley said Department Directors work closely with the community, so in 2 most cases Department Directors will inform an agency of the funding opportunity. 3 Commissioner Fowler referred to CIP years 6-10, and asked if the schools needs are 4 included. She said the schools are projecting much higher numbers than those that are within 5 the CIP. 6 Bonnie Hammersley said the CIP includes whatever numbers the schools provide to the 7 County. 8 Commissioner Fowler asked where the Chapel Hill Library is listed in the Recommended 9 Budget Document. 10 Paul Laughton said it is in the non-departmental section, on page 337 of the document. 11 Commissioner Fowler asked if Commissioners budget is included in the Clerk's budget. 12 Paul Laughton said yes, and the Commissioners are a separate line in personnel 13 services. 14 Commissioner Dorosin said the process for outside agencies is better, and having 15 systematized and objective standards is better and fairer. He said Chapel Hill is proposing a 3- 16 cent tax increase, and asked if Hillsborough and Carrboro are proposing anything similar. He 17 said he is concerned about the amount of tax increase being proposed, even with the very tight 18 budget. He said he is worried about putting a tax increase on residents. He said given the 19 federal money coming in, could short-term cuts be made now to reduce the needed tax 20 increase, knowing budget amendments could be made in coming months. 21 Bonnie Hammersley said the primary source of revenue (73.7°/x) is property tax. She 22 said 77% of that is residential, and 12% is sales tax. She said there is no way to get more 23 property tax revenue without raising taxes. She said sales tax revenue accounts for$24 million 24 of a $279 million budget, which is the challenge. She said staff knows there is no raise again 25 this year, but her priorities are to protect employee positions and also serve the residents. She 26 said when the economy goes south, people come to local government for assistance. She said 27 the budget team initially said the increase would have to be 4.15 cents, but was able to lower it 28 by putting in more one-time money. She said she hopes the recovery of the economy will be 29 good and that maybe a tax increase will not be needed next year. She said she understands 30 what Commissioner Dorosin is saying, and staff will pull together and discuss his concerns. 31 She explained that a penny tax increase is $2 million, which is a lot of money to try to cut out, 32 especially when the money is spread out across departments. 33 Commissioner Dorosin said he understands the money would have to come from a lot of 34 different parts to come up with the $2 million. He said he would like to explore using ARPA 35 funds more effectively to avoid a tax increase. 36 Bonnie Hammersley said ARPA funding has permissible uses, and it can only be used 37 accordingly, or the County will have to repay the money to the federal government. She said 38 there are many things on the Departments' lists of needs that are not permissible uses for 39 ARPA funding. She said she understands the Commissioners position and the challenge the 40 Board faces. 41 Commissioner Bedford said some of the request for ARPA funding must be new. She 42 asked if there could be $2 million of normal expenses to substitute in ARPA funds instead of a 1 43 cent tax increase. 44 Bonnie Hammersley said staff has already gone through and scrubbed the budget with 45 everything that is permissible, and the recommended budget accounts for that work. She said 46 the ARPA money can also be used for revenue replacement, but that amount will not be known 47 under the year-end. 48 Gary Donaldson said the budget uses some ARPA funds to get it to break even, 49 including for the Sportsplex and Visitor's Bureau. He said the ARPA funds cannot be used to 50 substitute a tax rate for general fund. 42 1 Bonnie Hammersley said the federal government has given so much time to pay it, 2 because it takes time to determine lost revenues. 3 Gary Donaldson said there is a formula to determine if revenues are lost revenues. 4 Commissioner McKee clarified that the County is receiving $14 million in ARPA funds for 5 this year. 6 Gary Donaldson said that is correct, $14.1 million this year and $14.1 million 12 months 7 from now. 8 Commissioner McKee said it will be a tight fit, and it is very specific as to what these 9 funds can be spent on. He said he applauds Commissioner Dorosin for his concerns about tax 10 increase, but does not see a way to get around it this time. 11 Chair Price asked if any grants will come in throughout the year, and how they are 12 accounted for. 13 Bonnie Hammersley said many grants are not put in the budget, and will come up in 14 budget amendments monthly. She said if a grant is put in the budget, but is not actually 15 received, it leaves a hole in the budget. 16 Commissioner Bedford said as grants come in, it allows for less fund balance to be 17 spent. She said $1 million was recently moved out of reserves to maintain the 16% target. She 18 asked if receiving ARPA funds will increase the amount of money that has to be put in the fund 19 balance. 20 Gary Donaldson said the $14 million will be posted to a Covid relief fund that is set up, 21 and will not be within the general fund. 22 Bonnie Hammersley reminded everyone the next Business Meeting is June 1, and the 23 Budget Public Hearing is June 3. She asked for amendments to be sent by the morning of June 24 2, so they can be posted 24 hours before public hearing as a courtesy to residents. She said 25 staff will follow the same procedure for the hearing as past years: she will present; each 26 Commissioner will represent and explain their own amendment(s); and then the public will be 27 allowed to speak. She said the Deputy Manager sent an email today about the ARPA funds, 28 which will be discussed at the budget work session. 29 30 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 31 adjourn the meeting at 10:02 p.m. 32 33 Roll call ensued 34 35 VOTE: UNANMIOUS 36 37 38 Renee Price, Chair 39 40 Tara May 41 Deputy Clerk to the Board 42 43 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 4 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 VIRTUAL BUSINESS MEETING 5 June 1, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Business Meeting on Tuesday, 9 June 1, 2021 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Mark Dorosin, Amy Fowler, Jean Hamilton, Sally Greene, and Earl 13 McKee 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. 21 22 A roll call was conducted; all members were present. 23 24 Due to current public health concerns, the Board of Commissioners (BOCC) is conducting a 25 Virtual Business Meeting on Tuesday, June 1, 2021. Members of the Board of Commissioners 26 participated in the meeting remotely. As in prior meetings, members of the public were able to 27 view and listen to the meeting via live streaming video at 28 http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on 29 channels 1301 or 97.6 (Spectrum Cable). 30 31 In this new virtual process, there are two methods for public comment. 32 • Written submittals by email 33 • Speaking during the virtual meeting 34 35 Detailed public comment instructions for each method are provided at the bottom of this 36 agenda. (Pre-registration is required.) 37 38 1. Additions or Changes to the Agenda 39 40 There were no changes to the agenda. Chair Price dispensed with reading the public 41 charge. 42 43 Public Charge: 44 The Board of Commissioners pledges its respect to all present. The Board asks those attending 45 this meeting to conduct themselves in a respectful, courteous manner toward each other, county 46 staff and the commissioners. At any time should a member of the Board or the public fail to 47 observe this charge, the Chair will take steps to restore order and decorum. Should it become 48 impossible to restore order and continue the meeting, the Chair will recess the meeting until 49 such time that a genuine commitment to this public charge is observed. The BOCC asks that all 2 1 electronic devices such as cell phones, pagers, and computers should please be turned off or 2 set to silent/vibrate. Please be kind to everyone. 3 4 Arts Moment— No Arts Moment was available for this meeting. 5 6 2. Public Comments 7 8 a. Matters not on the Printed Agenda 9 None 10 11 b. Matters on the Printed Agenda 12 (These matters will be considered when the Board addresses that item on the agenda 13 below.) 14 15 3. Announcements, Petitions and Comments by Board Members 16 Commissioner Hamilton said she submitted budget amendments for the CIP to delay the 17 Buckhorn Area Plan to year 2, and to use American Rescue Plan Act (ARPA) funds to provide 18 $3 million to schools. She said the impact of the COVID-19 pandemic is not one that teachers 19 and students will get over quickly. She cited a New York Times Magazine article discussing the 20 impact of the pandemic on high school students. 21 Commissioner Hamilton said it was the 100t" anniversary of the Tulsa Massacre on May 22 31 st. 23 Commissioner Greene said she had no comments. 24 Commissioner Fowler said she also made an amendment to the budget to direct part of 25 the climate tax to the schools. She said she will justify the rationale for that amendment at a 26 future work session. 27 Commissioner Fowler said May 31 was Memorial Day, and she remembered those who 28 died to give the nation its freedom. She said it is a time to try to work together and remember 29 those who died to provide the possibility of working towards democracy. 30 Commissioner Dorosin referenced the discussions at the General Assembly on the state 31 budget. He said the House and Senate leadership are indicating that there will not be a budget 32 at all. He said it is important to remember how much the County is constrained by what the 33 State does, and everyone should keep pressure on legislators. He said the model of pushing 34 costs on local governments is frustrating and worrying. 35 Commissioner Bedford said Cardinal Innovations said it is merging with Vaya Health, 36 under Vaya's leadership. She said Vaya's CEO indicated that things will continue as normal. 37 Commissioner McKee said he spoke at a Memorial Day event on May 31. He said 38 Commissioner Fowler's comments were spot on and the day is about honoring others. 39 Chair Price said the Memorial Day event was well attended, and Commissioner McKee 40 did a spectacular job. She said anyone can purchase a brick at the Veteran's memorial to 41 honor someone. 42 Chair Price said Orange County's COVID-19 numbers are good, and the emergency 43 declaration will continue until the end of June. 44 Chair Price said June 1St is the beginning of hurricane season. 45 Chair Price said in regards to the revaluation, she is working with staff and there will be 46 something added to the budget amendments to try to remedy the situation for historical 47 communities. 48 Chair Price referred to the ARPA funds, and said it would be good to see where all the 49 funds are going to be spent, and the plan for the next two years. She said she would like to 50 know how much of the $28 million will be used in the first year. She said the National 3 1 Association of Counties (NACo) has a description of what the funds may be used for on its 2 website. She said ARPA funds can be applied to small business grants. 3 4 Chair Price said June is Pride Month, and she would like to honor that at the June 15th 5 business meeting. 6 Commissioner Bedford said the Board was also going to discuss the possibility of 7 extending the deadlines for revaluation appeals. 8 Chair Price said she hopes the Board can discuss that at June 15,,and possibly extend 9 until September or December. 10 Bonnie Hammersley said the deadline extension is scheduled for June 15th. She said 11 there will be a presentation on ARPA funds at the June 3 work session, with a few approaches 12 for how to go forward with that funding. 13 14 4. Proclamations/ Resolutions/ Special Presentations 15 16 a. Proclamation Designating June 11, 2021 as South Orange Rescue Squad (SORS) 17 Day 18 The Board considered approving a proclamation recognizing South Orange Rescue 19 Squad's 50th Anniversary and designating June 11, 2021 as South Orange Rescue Squad Day 20 in Orange County. 21 22 BACKGROUND: 23 In 1968, the Orange County Rescue Squad in Hillsborough was formed and emergency medical 24 services and ambulance transport began in Hillsborough. Early in 1971, members of the 25 business community in Carrboro and Chapel Hill and volunteers from the Carrboro Fire 26 Department met to address the issue of supplying emergency medical services and ambulance 27 transport for the rest of the County. As a result of that meeting, and with a gift of an ambulance 28 from Orange County Rescue Squad, the South Orange Rescue Squad was formed on June 11, 29 1971. Funds were donated, a building was built on land donated by Mr. Edward Yaggy, and the 30 organization began and continues to provide emergency medical services to the Orange County 31 community. In 1991, the Squad began to provide rescue services, and in 1992 began providing 32 technical rescue services to the residents of Orange County and surrounding areas. 33 34 Since its founding, the South Orange Rescue Squad has provided countless hours of training 35 for thousands of volunteers and residents and has engaged in countless hours of specialized 36 training and continuing education to enhance life-saving skills. 37 38 On June 11, 2021, the South Orange Rescue Squad will be celebrating its 50th anniversary. A 39 proclamation recognizing the Squad on its 50th anniversary, as well as designating June 11, 40 2021 as South Orange Rescue Squad Day in Orange County, is attached for Board 41 consideration. 42 43 Kirby Saunders, Emergency Services Director, thanked Fred Stipe, SORS Board of 44 Directors Chair, for the support SORS has given over the last 50 years. He said South Orange 45 Rescue Squad shows its commitment everyday through training, EMS services, and 46 augmenting emergency services everyday. He said SORS provides technical rescue services, 47 and is currently helping search for a missing hiker in Carteret County. He said SORS includes 48 some of the most professional and dedicated individuals he has ever worked with. He thanked 49 the squad for all of the support they provide, and congratulated the rescue squad on its 50th 50 anniversary. 4 1 Fred Stipe said he appreciates Kirby Saunders' partnership. He said on behalf of the 2 rescue squad and the board of directors, he thanked the Commissioners for their support. He 3 said the technical rescue team is getting prepared for possible deployment during hurricane 4 season. He said it is an honor to work with a great team of emergency responders in Orange 5 County, including 911, fire services, and the Sheriff's department. He said he is very proud of 6 the partnership, and extremely proud of the 501h anniversary. He said the rescue squad will 7 have a celebration in 2022, and the Board of County Commissioners (BOCC) will be invited. 8 Commissioner McKee read the proclamation: 9 10 ORANGE COUNTY BOARD OF COMMISSIONERS 11 PROCLAMATION 12 South Orange Rescue Squad Day—June 11, 2021 13 14 WHEREAS, Emergency Medical Services (EMS) is a vital public service; and 15 16 WHEREAS, Technical Rescue, including high-angle, swiftwater, and land search are vital public 17 services; and 18 19 WHEREAS, CPR and Community Education are vital public services, and 20 21 WHEREAS, South Orange Rescue Squad is made up entirely of volunteers who provide these 22 vital public services to the residents of Orange County with no compensation to themselves; and 23 24 WHEREAS, before the founding of South Orange Rescue Squad, transportation from southern 25 Orange County to a hospital was provided by the Chapel Hill Funeral Home; and 26 27 WHEREAS, members of the Carrboro Fire Department and residents of Carrboro and Chapel 28 Hill joined together to form the South Orange Rescue Squad in 1971; and 29 30 WHEREAS, the people of Chapel Hill and Carrboro donated the money to build South Orange 31 Rescue Squad's station which was completed in 1974; and 32 33 WHEREAS, the volunteers of South Orange Rescue Squad have been serving the Orange 34 County public and the University of North Carolina at Chapel Hill by providing EMS since the 35 first week of June 1971; and 36 37 WHEREAS, the volunteers of South Orange Rescue Squad began providing rescue services to 38 the residents of Orange County and surrounding areas in 1991 and technical rescue services in 39 1992; and 40 41 WHEREAS, South Orange Rescue Squad has trained more than two thousand volunteers over 42 the past 50 years, many of whom have dedicated their careers to public safety and providing 43 medical care to the residents of North Carolina; and 44 45 WHEREAS, since 1971 the volunteers of South Orange Rescue Squad have engaged in 46 countless hours of specialized training and continuing education to enhance their life-saving 47 skills; and 48 49 WHEREAS, since 2006 South Orange Rescue Squad has trained more than 10,000 Orange 50 County residents by providing free CPR classes; and 51 5 1 WHEREAS, South Orange Rescue Squad contributes its volunteer EMTs and its ambulances to 2 respond to the needs of the residents of Orange County through regular scheduling in the 911 3 System, as well as providing surge coverage and additional resources when needed; and 4 5 WHEREAS, it is appropriate to recognize and appreciate the value and accomplishments of the 6 50 years of service of South Orange Rescue Squad; 7 8 NOW THEREFORE BE IT RESOLVED that we, the Orange County Board of Commissioners, 9 do hereby proclaim June 11, 2021 as South Orange Rescue Squad Day in recognition of the 10 Squad's 501h anniversary of service to the Orange County community. 11 12 This the 1st day of June, 2021. 13 14 15 16 Renee Price, Chair 17 Orange County Board of Commissioners 18 19 20 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 21 approve and authorize the Chair to sign the proclamation. 22 23 Roll call ensued 24 25 VOTE: UNANIMOUS 26 27 Commissioner McKee said, as a former volunteer fireman, this rescue squad is very 28 valuable to the community. 29 Chair Price said it is invaluable. 30 Commissioner Fowler thanked the rescue squad for its dedication. She said in rural 31 areas, people are dependent on volunteer organizations. 32 33 b. Resolution Supporting Juneteenth 2021 34 The Board considered voting to approve a resolution affirming the Board of 35 Commissioners' support of previous Board action to make Juneteenth a paid County holiday in 36 this the inaugural year of observing Juneteenth on June 19, 2021. 37 38 BACKGROUND: 39 On June 19, 1865, more than two years after the signing of the emancipation proclamation, 40 Union Major General Gordon Granger went to Galveston, Texas to deliver the news to enslaved 41 people that they were free. The first Juneteenth in 1866 in Texas was celebrated in Texas was a 42 community event where people gathered together for prayer, food, song and dance. Since 43 then, Texas families have emigrated to other parts of the United States and the historic and 44 cultural tradition of Juneteenth has followed them. Today, Juneteenth is a holiday in at least 38 45 states. In 2007, the North Carolina enacted legislation that enables Juneteenth National 46 Freedom Day to become a state holiday when it or a substantially similar holiday is nationally 47 recognized. Last year Orange County and the Towns of Carrboro, Chapel Hill and Hillsborough 48 gave recognition to Juneteenth as holiday. 49 50 Juneteenth, while a time of celebration, it is also a time of reflection. Ira Berlin, in his book, "The 51 Long Emancipation: The Demise of Slavery in the United States" finds slavery did not just 6 1 happen over the course of the Civil War but was "a near century process." Emancipation was 2 not a gift bestowed upon Black Americans by Lincoln or the Republican Party; it was something 3 Black Americans fought for from the time they came to this country enslaved more than 400 4 years ago until today. In fighting for their freedom, Black Americans have shaped what it means 5 to be a citizen in this "imperfect" country we call home. Through judicial decisions and 6 legislation, Black Americans have redefined the words, "[We] the people." 7 8 This year there will be online and in person community celebrations of Juneteenth, June 18 — 9 20, by the Towns of Carrboro and Chapel Hill, the Chapel Hill-Carrboro City Schools system, 10 the Chapel Hill-Carrboro NAACP, the Marion Cheek Jackson Center and others. Juneteenth 11 will be celebrated with Black community and cultural events through arts performances, history 12 exhibits, music and activities. Staff recommends the community attend these events to learn 13 more about Juneteenth and the history of the Black community. 14 15 "The attached resolution regarding Juneteenth echoes many of the declarations and sentiments 16 expressed by the Black, Indigenous and People of Color Elected Officials group in their 17 statement commemorating Juneteenth, and thereby affirms the Board's support for this 18 nationwide holiday. 19 20 Annette Moore explained the history of Juneteenth, and read some of the background 21 information from the agenda abstract. She said early Juneteenth celebrations featured giving 22 newly freed people information about voting. She discussed some of the Juneteenth events 23 that will be celebrated this year, as noted in the abstract. She said this resolution will affirm the 24 decision made last year to support Juneteenth as a paid county holiday. 25 Chair Price said there will be an art exhibit on June 18-20 called, "Say Their Names". 26 She said it will highlight murders, lynchings, and atrocities that have occurred over the last 400 27 years. She said even though Juneteenth is a day of celebration, it is important to highlight the 28 fact that there is still work to do. 29 Chair Price read the last two paragraphs of the resolution: 30 31 ORANGE COUNTY BOARD OF COMMISSIONERS 32 Resolution Supporting Juneteenth 2021 33 34 WHEREAS, Juneteenth is a celebration of the date, June 19, 1865, when people who were 35 enslaved in Texas were informed that the US government had officially outlawed the brutal 36 practice of slavery, three years prior with the issuance of the Emancipation Proclamation; and 37 38 WHEREAS, the Emancipation Proclamation issued on January 1, 1863 declared that the people 39 who were enslaved in Confederate-controlled areas were officially free people (state action was 40 used to abolish slavery in areas controlled by Union forces with the exceptions of Kentucky and 41 Delaware where slavery was finally ended by the Thirteenth Amendment in December 1865); 42 and 43 44 WHEREAS, isolated from both Union and Confederate forces during the Civil War, Texas had 45 become a refuge for those who wished to continue the practice of holding human beings as 46 property; and 47 48 WHEREAS, since the capture of New Orleans in 1862, people who held human beings as 49 property in Mississippi, Louisiana and other points east had been migrating to Texas to escape 50 the Union Army's reach and more than 150,000 people held in bondage had been moved to 51 Texas; and the White people of Texas actively worked to ensure that the people held in 7 1 bondage, who should have been freed in 1863, did not hear of the freedom granted by the 2 Emancipation Proclamation; and 3 4 WHEREAS, although the Emancipation Proclamation was issued on January 1, 1863, there 5 were still a total of 250,000 people held as human chattel in Texas when U.S. Army General 6 Gordon Granger arrived in Galveston, Texas and on June 19, 1865 —Juneteenth — proclaimed 7 the war had ended and so had the captivity of people who had been enslaved; and 8 9 WHEREAS, the following is the text of the official recorded version of the order: 10 "The people of Texas are informed that, in accordance with a proclamation from the Executive 11 of the United States, all slaves are free. This involves an absolute equality of personal rights 12 and rights of property between former masters and slaves, and the connection heretofore 13 existing between them becomes that between employer and hired labor. The freedmen are 14 advised to remain quietly at their present homes and work for wages. They are informed that 15 they will not be allowed to collect at military posts and that they will not be supported in idleness 16 either there or elsewhere."; and 17 18 WHEREAS, although news of emancipation came at different times during that Texas summer 19 and autumn 1865, African Americans in Texas started to celebrate the freedom of enslaved 20 persons on June 19 (Juneteenth) as their day of celebration; and 21 22 WHEREAS, beginning in 1866, they held parades, barbecues, and gave speeches in 23 remembrance of their liberation. The oldest of the surviving formerly enslaved people were often 24 given a place of honor and Black Texans initially used these gatherings to attempt to locate 25 family members from whom they had been separated and soon these events became staging 26 areas for family reunions and an opportunity to uplift each other as they moved through hostile 27 environments; and 28 29 WHEREAS, by 1900, Juneteenth had unofficially become Texas Emancipation Day and was 30 sponsored by black churches and civic organizations; and 31 32 WHEREAS, with the migration of African Americans from Texas to the West Coast, especially 33 during World War ll, Juneteenth grew in the emerging black communities of Los Angeles, San 34 Diego, and Oakland in California; Portland, Oregon; and Seattle, Washington; and 35 36 WHEREAS, activists in the 1980s began to advocate for wider recognition of the Juneteenth 37 Holiday; and 38 39 WHEREAS, Texas became the first state to make Juneteenth a state holiday; and 40 41 WHEREAS, by June 2020, 47 states and the District of Columbia had established either full or 42 partial recognition of the holiday— only Hawaii, North Dakota, and South Dakota have not; and 43 44 WHEREAS, Juneteenth is the oldest nationally celebrated commemoration of the ending of 45 slavery in the United States; and 46 47 WHEREAS, Juneteenth has been declared a paid holiday by the governing bodies of Orange 48 County, Town of Chapel Hill, the Town of Carrboro, the Town of Hillsborough, the Orange 49 County Schools District and the Chapel Hill Carrboro City Schools District; and 50 8 1 WHEREAS, the Thirteenth Amendment to the United States Constitution, which was passed by 2 Congress on January 31, 1865, and ratified by the required 27 of the then 36 states on 3 December 6, 1865, and proclaimed on December 18, 1865, abolished slavery and involuntary 4 servitude, except as punishment for a crime; and 5 6 WHEREAS, we recognize that while the Emancipation Proclamation and the 13th amendment 7 may have officially ended the legal practice of enslaving human beings in the United States of 8 America, one hundred and fifty six years later, there is still progress which must be made to 9 dismantle the insidious systems and practices which continue to harm Black people and deny 10 them access to the rights and resources to which they are entitled; 11 12 NOW THEREFORE BE IT RESOLVED, that we, the Orange County Board of Commissioners, 13 join with Black, Indigenous and People of Color Elected Officials in honoring the perseverance 14 and hope that inspired African Americans to celebrate freedom, to look for lost relatives, and to 15 thrive in a hostile and white supremacist environment, recognize Juneteenth as an important 16 date in American history. 17 18 BE IT FURTHER RESOLVED that we honor the legacy of Juneteenth by building a more 19 equitable future for our children, our children's children, and their children and we will continue 20 to advocate and work to that end. 21 22 This the 1st day of June, 2021. 23 24 25 26 Renee Price, Chair 27 Orange County Board of Commissioners 28 29 A motion was made by Chair Price, seconded by Commissioner Hamilton, to approve 30 and authorize the Chair to sign the resolution. 31 32 Roll call ensued 33 34 VOTE: UNANIMOUS 35 36 Chair Price said much of the language in the resolution comes from the statement that 37 the BIPOC elected officials have recorded, and will be read on Juneteenth. 38 39 5. Public Hearings 40 None. 41 42 43 6. Regular Agenda 44 45 a. Opioid Litigation Memorandum of Agreement 46 The Board considered adopting a Memorandum of Agreement with the State of North 47 Carolina regarding the disbursement of settlement funds related to the national opioid litigation 48 and authorizing the Chair to sign. 49 50 BACKGROUND: 9 1 In 2018 the Board of Commissioners authorized Orange County's participation in national 2 litigation related to the nationwide opioid epidemic. At that time the County entered an 3 agreement with the McHugh Fuller Law Group, PLLC to represent the County's interests in the 4 national litigation. 5 6 The national litigation has resulted in the potential for a $26 billion settlement with the four 7 largest corporate defendants. Should such a settlement occur, the attorneys representing the 8 local governments, including McHugh Fuller, could have an attorney payment fund of up to $1.6 9 billion. Under a settlement of this type, North Carolina could receive up to $850 million in 10 potential settlement funds over approximately 20 years. 11 12 For more than a year, the North Carolina Association of County Commissioners, the North 13 Carolina Department of Justice, and a committee consisting of five county commissioners, five 14 county managers, and five county attorneys have worked on the terms of an agreement 15 regarding the disbursement of potential settlement funds among the state and the counties 16 should a settlement of the national litigation occur. 17 18 The result of this work is the attached MOA that recognizes the critical role of North Carolina 19 counties in delivering human and social services to county residents. It directs substantial 20 resources to local governments on the front lines of the opioid epidemic while ensuring that 21 these resources are used in an effective way to address the epidemic. 22 23 Should the national litigation settle as discussed herein, the settlement funds will be distributed 24 among local governments according to the National Multidistrict Litigation Opioid Allocation 25 Class Model, which is a formula developed by the national litigation attorneys, including 26 McHugh Fuller. The formula allocates funds in proportion to where the opioid crisis is the most 27 severe. The model accounts for the number of pills dispensed, number of opioid overdose 28 deaths, and number of people suffering from opioid use disorder. A county's allocation 29 percentage will not change over the term of the MOA. 30 31 Pursuant to the terms of the MOA, opioid settlement funds received in North Carolina from the 32 national settlement will be allocated as follows: 33 • 80% will go to Local Governments listed in the MOA to address the opioid epidemic, 34 • 15% will go to the State of North Carolina, 35 • 5% will be used for a County Incentive Fund for any county (and any municipality in that 36 county slated to receive settlement funds) in which the county itself and every 37 municipality of a certain size signs the MOA. 38 39 These funds may only be used for opioid remediation activities. 40 41 The MOA prescribes collaborative strategic planning and stakeholder involvement required for 42 certain activities. Counties are required to hold annual meetings with municipalities within their 43 borders to encourage collaboration and plan for permissible expenditures in the upcoming year. 44 Local governments are also encouraged to engage in a strategic planning process to access 45 additional expenditure options. 46 47 The MOA also establishes a Coordination Group composed of local government 48 representatives, state government representatives, and others with relevant expertise that will 49 meet periodically to help coordinate and guide Local Governments with their work under the 50 MOA. The Coordination Group includes twelve total representatives as follows: 10 1 • Five local government representatives including one county commissioner, one county 2 manager, one county attorney, one local health director, and one municipal manager; 3 • Four appointees of the Secretary of the Department of Health and Human Services; 4 • One appointee of the Attorney General; 5 • Two appointees of the legislature including one from the UNC School of Government 6 and one from the North Carolina Institute of Medicine. 7 8 The MOA requires local governments to deposit opioid settlement funds received in a special 9 restricted revenue fund to account separately for the monies. The local government must 10 include in its budget or pass a resolution authorizing the expenditure of opioid settlement funds, 11 indicating the specific strategy it chose from one of the two options outlined in the MOA. 12 13 Under Option A, a local government may fund one or more strategies from a shorter list of 14 evidence-based, high-impact strategies to address the epidemic, including many strategies 15 already deployed at the county level. The Option A strategies include: 16 • evidence-based addiction treatment 17 • recovery support services 18 • recovery housing 19 • employment-related services 20 • early intervention programs 21 • naloxone distribution 22 • post-overdose response teams 23 • syringe service programs 24 • criminal justice diversion programs 25 • addiction treatment for incarcerated persons 26 • reentry programs 27 28 Under Option B, a local government may fund one or more strategies from a longer list of 29 strategies after engaging in a collaborative strategic planning process involving a diverse array 30 of stakeholders at the local level (as detailed in Exhibit C to the MOA). The longer list of Option 31 B strategies—the full range of strategies that will be allowed under a national settlement or 32 bankruptcy resolution — involve multiple strategies failing into these broad categories: 33 Provide treatment for Opioid Use Disorder (OUD) 34 Support people in treatment and recovery and provide connections to care 35 Address the needs of criminal-justice-involved persons with OUD 36 Address the needs of pregnant or parenting women and their families 37 Prevent over-prescribing of opioids and misuse of opioids 38 Prevent overdose deaths and other harms (harm reduction) 39 40 Local governments have annual financial and impact reporting and audit requirements under the 41 MOA to ensure opioid settlement funds are spent consistent with permissible purposes: 42 43 Certain reports and resolutions from the local government's governing body will be 44 available for public access on a statewide opioid settlement dashboard. 45 For every fiscal year in which a local government receives, holds, or spends opioid 46 settlement funds, the local government must submit annual financial and impact reports 47 specifying the activities and amounts it has funded. 48 The local government must maintain records of opioid settlement fund expenditures and 49 related documents for at least five years. 11 1 The State Auditor and Department of Justice shall have access to persons and records 2 related to the MOA and expenditures of Opioid Settlement Fund to verify accounts and 3 data affecting fees for performance. 4 The Local Government manager is the point of contact for questions that arise under the 5 MOA. 6 7 The County may secure additional funds from the 5% county incentive fund if each municipality 8 in Orange County also adopts the MOA. 9 10 John Roberts reviewed the background information for the item. 11 Commissioner Greene thanked John Roberts for giving a good summary of the item. 12 She said the goal has been to avoid what happened with the tobacco settlement money. She 13 said it is wonderful that all have realized that local governments are the front line workers, they 14 understand how to deal with it, and they should be entrusted with the money. She said this 15 money cannot be used for other causes without penalty. She said Option A is for high impact, 16 and are simpler to use. She said many items on option A and B are things that Orange County 17 is already doing. She said Orange County is a leader, and likewise North Carolina is a leader 18 and a model for how to do this and how to get the money in the right hands. 19 Commissioner Dorosin asked if there is a timeline by which local governments have to 20 select which option they want to pursue. 21 Commissioner Greene said areas in Option A are things can be done quickly, and 22 without reporting. She said areas under Option B have a process. 23 Commissioner Dorosin asked if options A and B are mutually exclusive. 24 Commissioner Greene said no. 25 Commissioner Bedford thanked Commissioner Greene and John Roberts for the work 26 they have done and time they have put in. 27 Commissioner Greene thanked the staff for their help. 28 Commissioner Dorosin asked if the lessons learned from the tobacco settlement could 29 be explained, and what this settlement is trying to avoid. 30 John Roberts said the State was the recipient of the tobacco settlement, and did not give 31 local governments control over the use and distribution of those funds. He said that the State 32 used the funds for things that were not related to tobacco. 33 Commissioner Greene said 80% of the money will go straight to the counties, 5% is 34 called incentive money, which counties will receive if all local municipalities sign up to 35 participate. She asked if there is a plan in place to get Chapel Hill, Hillsborough, and Carrboro 36 to sign up. 37 John Roberts said it is only required for municipalities with populations over 30,000, but 38 he would talk to all of them for their approval. 39 Chair Price asked if there is a time limit for getting approval. 40 John Roberts said not specifically. He said North Caroline Association of County 41 Commissioners (NCACC)just gave guidance. 42 Commissioner Greene said the case has not actually settled yet. 43 Chair Price asked if the municipalities have been involved. 44 Commissioner Greene said in the work she did, they were not part of the agreement that 45 was negotiated. 46 Chair Price thanked Commissioner Greene and John Roberts for their work on the 47 agreement. 48 Commissioner Fowler asked if there could be clarification on the timeline of the 49 settlement and the agreement. 50 Commissioner Greene said the idea was to get ahead of the settlement, so the minute it 51 settles, the agreement will be in place. 12 1 Commissioner Fowler asked if the BOCC needs to approve the agreement by a certain 2 time. 3 Commissioner Greene suggested this evening. 4 5 A motion was made by Commissioner Greene, seconded by Commissioner Bedford, to 6 adopt the Memorandum of Agreement and authorize the Chair to sign. 7 8 Roll call ensued 9 10 VOTE: UNANMIOUS 11 12 7. Reports 13 14 a. Buckhorn Area Study 15 The Board received a report on the Buckhorn Area Study public outreach, convey any 16 additional direction to staff, and discuss the need and timing of a Board response to the City of 17 Mebane. 18 19 BACKGROUND: 20 As suggested by the Board of County Commissioners (BOCC) in late 2018, staff was to 21 research the development potential of existing designated economic development zones, as 22 well as other viable sites. A prior engineering analysis of strengths, weaknesses, opportunities, 23 and threats (SWOT analysis) by Timmons Group of the economic development districts 24 bolstered the need for additional study. Orange County's Planning and Economic Development 25 departments worked together with their Mebane counterparts on the Buckhorn Area Study. As 26 such, both jurisdictions funded the Study to help inform future land use and potential utility 27 service that could be mutually beneficial. 28 29 At its April 20, 2021 Business meeting, the BOCC received a report and detailed presentation 30 from staff that addressed: 31 • Orange County Comprehensive Planning and context history as it relates to Planning 32 collaboration with City of Mebane and Economic Development Zones; 33 • Overview of the current Countywide framework for development; 34 • Overview of water and sewer installations in the areas identified for Economic 35 Development; 36 • Buckhorn Economic Development District (EDD); 37 • Areas from the Buckhorn Area Study with known developer Interest (A-B) - No known 38 interest in areas C, D, and E; 39 • Moving forward in coordination with the City of Mebane on Areas A and B; and 40 • Public outreach. 41 42 Key outcomes from the April Board meeting included direction to staff to proceed in scheduling 43 and holding an outreach meeting and to report back at the Board's June 1, 2021 meeting. 44 Following is a link to the agenda materials from the April 20, 2021 BOCC meeting: 45 http://server3.co.orange.nc.us:8088/WebLink/0/doc/64229/Pagel.aspx 46 The video for the meeting is available for viewing at http://orangecountync.gov/967/Meeting- 47 Videos 48 49 May 17, 2021 VIRTUAL PUBLIC OUTREACH MEETING: A Public Outreach Meeting was held 50 on Monday May 17, 2021 from 6:00-8:OOPM. The meeting was advertised via direct mail to 13 1 owners of property located within Outreach Focus Areas "A" and "B", as well as those within 2 1,000-feet of these areas. The mailed notification letter, which included a map, is provided as 3 Attachment 1. Approximately 70 people attended, 21 people provided comments and/or 4 questions. At the end of the meeting, all people who had hands raised by the 8:00 end time 5 were able to speak at least once, and a few spoke more than once. Instructions were provided 6 at the beginning of the meeting, as well as the end, directing the public to send any additional 7 comments or questions to BuckhornStudy@orangecountync.gov. Comments and/or questions 8 received at that address by 11:59 PM on Sunday, May 23, 2021 are provided in Attachment 2. 9 In response, staff has developed a Frequently Asked Questions (FAQ) document provided as 10 Attachment 3. 11 12 The purpose of the outreach meeting was to: 13 • Continue engagement with the community as a follow-up to previous Buckhorn Area 14 Study meetings; 15 • Communicate that Areas "A" and "B" are to be the focus for outreach and planning 16 coordination between Orange County and the City of Mebane; 17 • Provide additional context for Outreach Focus Areas "A" and "B"; and 18 • Collect public comments and common questions to guide the development of a 19 Frequently Asked Questions (FAQ) document for public and BOCC information. 20 21 Consistent themes and questions from the meeting emerged during the Q&A portion of the 22 meeting, and are being documented as part of the FAQ document. Some of the key topics that 23 were raised in questions and comments include the following: 24 • Concerns with the tributaries feeding into Seven Mile Creek and Eno River 25 • A sense of lost trust in Orange County and the Planning Department 26 • The absence of"social impacts" as a facet of the study 27 • The challenges around holding public meetings over Zoom, especially for those with 28 poor broadband connectivity, as opposed to holding in-person meetings 29 • The absence of a comprehensive Traffic Impact Analysis (TIA) for the West Ten Road 30 and Buckhorn Road areas (as opposed to project-specific TIAs) 31 • The presence of Gravelly Hill Middle School in an area that could become surrounded by 32 `big box' industrial or warehousing sites and the associated air quality concerns 33 • The potential for economic development to displace multiple groups of people, some of 34 whom have had land passed down through family for a century 35 36 DRAFT BUCKHORN AREA STUDY— SUMMARY OF ORANGE COUNTY MEETINGS AND 37 AGENDA ITEMS*: 38 • November 10, 2020—Joint City of Mebane and Orange County-hosted Virtual Open 39 House (Public Comments Taken) 40 • November 23, 2020 — BOCC Information Item 41 • February 16, 2021 — BOCC Report Item (Public Comments Taken) 42 • March 9, 2021 — BOCC Work Session with City of Mebane Council 43 • April 20, 2021 — BOCC Regular Item** (Public Comments Taken) 44 • May 17, 2021 — Orange County-hosted Virtual Public Outreach Meeting (Public 45 Comments Taken) 46 47 *The City of Mebane Planning Board and Council also conducted meetings between November 48 2020 —January 2021, which included opportunity for public comments and a formal public 49 hearing. 14 1 **An outcome of the April 20 BOCC meeting was the renaming of the Buckhorn Area Plan to the 2 "Buckhorn Area Study" to better reflect County intent and process, as well as Study content. 3 4 STAFF IDEAS FOR CONTINUED PUBLIC ENGAGEMENT AND COORDINATION: Orange 5 County Planning staff collects a variety of data on municipal development. Upon BOCC 6 request, staff has the ability to prepare and maintain a new webpage that could be used as a 7 central repository for western Orange County development trends, outreach information, and 8 process documents for proposed developments in the area. This could include tools and 9 information, such as: 10 • A link to the Mebane Development Map website that shows developments that are 11 proposed, approved or under construction in Mebane's incorporated area 12 • An Orange County-maintained map with parcels annexed into Mebane accompanied by 13 a table of total annexed acres over the past few years 14 • Materials associated with the Buckhorn Area Study process to date 15 • Links to relevant Mebane Planning Board and City Council documents as a part of the 16 development, annexation and rezoning processes that are in western Orange County 17 18 Any changes to the County's Comprehensive Plan Future Land Use Map (FLUM) or Zoning 19 require Orange County public hearing, advertised consistent with County ordinance, and County 20 Commissioner adoption. Development proposals submitted to Orange County are processed 21 consistent with the County's ordinance and development standards, different from those 22 submitted to the City of Mebane, which are processed consistent with its ordinances and 23 standards. 24 25 Orange County Planning staff will continue to actively participate in Technical Review 26 Committee (TRC) Meetings in Mebane when action is proposed in Orange County and provide 27 memos in accordance with Orange County Plans. In direct response to public comments, the 28 Draft Buckhorn Area Plan Study includes a section on "Development Standards" that discusses 29 Lighting, Trails, Buffers, and Traffic as areas for review and ongoing coordination between 30 Orange County and City of Mebane staffs. Additionally, the Orange County BOCC may resume 31 its annual meetings with Mebane City Council. As summarized previously, the Mebane City 32 Council joined the Orange County BOCC at its work session on March 9, 2021. 33 34 CONSISTENCY OF AREAS 'A"and `B"WITH EXISTING COUNTY PLANS AND 35 AGREEMENTS: Attachment 4 shows the relationship between Areas "A" and "B" and the Future 36 Land Use Map (FLUM) included in the adopted Orange County 2030 Comprehensive Plan. As 37 indicated, Area "A" is located within an area currently identified on the FLUM as Economic 38 Development Transition future land use. Land in these areas have been specifically targeted 39 for non-residential land uses including light industrial, distribution, office, service/retail uses, and 40 flex space since 1981 with compatible zoning on the property since 1994. The study included 41 Area A to show its strength in economic development viability due to its location north of and 42 adjacent to the interstate. In addition, this study accented its viability with partial supporting 43 infrastructure, wherein the existing investment could be leveraged. 44 45 Attachment 4 also shows that Area "B" is located within an area currently identified on the FLUM 46 as Rural Residential future land use. Land in these areas have been specifically targeted for 47 low intensity and low-density residential development. Upon the direction of the BOCC, County 48 Planning staff could initiate a process to implement non-residential development in Area "B" 49 through proposed changes to the FLUM and Orange County Zoning, which would require 50 additional process consisting of public outreach, a Planning Board recommendation, a formal 51 Public Hearing, and adoption by the BOCC. However, such a process could be somewhat 15 1 misleading in the event that future development in Area B requires public water and/or sewer 2 utilities owned by the City of Mebane, which as a matter of policy will likely require a voluntary 3 annexation petition for utility connection. In cases of annexation, the development proposal 4 would be submitted to the municipality (City of Mebane) for processing consistent with its plan, 5 ordinances and standards rather than Orange County's plan, ordinances and standards. For 6 this reason, Planning staff is suggesting additional public engagement and coordination, as 7 outlined herein, rather than amendments to the County's FLUM and Zoning. This focused 8 public engagement and coordination on Area B could help inform the City of Mebane on any 9 future changes it may consider to its Comprehensive Land Development Plan, which currently 10 excludes the majority of Area B. 11 12 ORANGE COUNTY RESPONSE TO CITY OF MEBANE: The City of Mebane may be 13 anticipating comments from Orange County with regard to any feedback it may have on the 14 Buckhorn Area Study (a.k.a. Draft Buckhorn Area Plan to the City of Mebane), next steps, or 15 closure. Tonight's meeting may be the last opportunity the Board has to discuss a letter of 16 response and offer staff direction prior to the Board's summer meeting break. 17 18 Craig Benedict, Planning Director, reviewed the various outreach meetings, comments, 19 and meetings with Commissioners. He said staff has put information gleaned from those 20 interactions into a summary for the Board. 21 Tom Altieri, Comprehensive Planning Supervisor, read the background information for 22 the item. 23 Tom Altieri showed the Future Land Use Map (FLUM) for areas A and B: 16 Outreach Focus Areas A and B- Future Land Use Attachment 4 gym' >� T , 0 ■ k •4 or - ..� � 4 Q Outreach Focus Areas m i wesx - 10 Year Transition nn 20 Year Transition ` • h �—�_M— Rural Residential -Agricultural Residential • -City Limits .r ETJ t Q 1 -Commercial-Industrial Transition � Economic Development Transition !or Streams _Water Bodies Q Water Supply Watersheds Critical Areas __ n ii=soa r2ec usrrr cam''" ®rKr Q Water Supply Watersheds a o "ft. -Resource Protection Areas • 1 2 3 Tom Altieri resumed reading the background information for the item. 4 Chair Price referred to the area to the west of Gravelly Hill Middle School, and asked if 5 the age for that subdivision is known. 6 Craig Benedict said the Preston Loop subdivision was approved in 1994. He said there 7 is no suggestion to change the land use for that subdivision. He said the Board could direct to 8 leave this subdivision out of economic development, and leave it as residential. He said 9 Mebane took this area out of its land development plan, and has no interest in doing any 10 planning here. 11 Commissioner Dorosin asked if staff could provide clarification on the issue of 12 annexation, using Area B as an example. He asked at what point does the land come under 13 Mebane's control, and if there are any geographical limits to what can be annexed. 14 Tom Altieri said the annexation process has to follow state statutes. He said as part of a 15 voluntary annexation petition, a request is submitted to be zoned under the municipality's 16 zoning ordinance, and a statement of consistency that it is addressed under Mebane's 17 development or comprehensive plan. He said Mebane recently amended its comprehensive 18 plan, as it annexed the Medline facility. He said this was the beginning of the study, and 19 Mebane wanted to insure that it could it be found in compliance with state statutes. He said 20 there are several regulations and standards in the state statutes that set forth the process by 21 which properties can be annexed. He said annexation can be contiguous, adjacent to 22 incorporated areas, or the satellite process, which is what occurred with the Medline 17 1 annexation. He said there are standards that a municipality cannot satellite annex any property 2 that is closer to another municipality. 3 Craig Benedict said Mebane would have the ability to annex in Area B, if an applicant 4 came forward. He said Mebane does not have any satellite limits, except for if the satellite is 5 closer to another jurisdiction. 6 John Roberts said there are a number of rules that apply to annexation. He said 7 involuntary annexation is still permissible, but is not usually practiced these days. He said 8 annexation is primarily voluntary now. 9 Commissioner Dorosin asked if a landowner wanted to be annexed, and Mebane 10 approved it, the County would have no say in it. He asked if it is correct that the County has no 11 legal authority to prevent it. 12 John Roberts said that is correct. He said if it was the first time Mebane was annexing 13 into the County, it would need approval from the County. 14 Commissioner Dorosin clarified that the only restriction is that it has to be within 3 miles 15 of the primary corporate limits, and closer to Mebane than any other city. He said looking at the 16 map, the city limits for Mebane are scattered throughout the focus areas. 17 Chair Price asked if there has to be a way to connect water and sewer to an annexed 18 area. 19 Craig Benedict said it is the decision of the municipality if it wants to annex. He said the 20 state statute says that the municipality has to decide if it can provide public services to an area. 21 Commissioner Dorosin asked if Mebane has a vision for the growth of its corporate 22 limits. 23 Tom Altieri said the City of Mebane does not have a definitive line of its future 24 incorporated area. He said there is no way to determine what areas might be annexed and 25 what might not. 26 Commissioner Greene said when the Board met with the Mebane City Council it seemed 27 like there was a possibility that the Council may want to come to an agreement with the County 28 for what their future limits will look like. 29 Commissioner Dorosin clarified that the City Council did not define it, however. 30 Chair Price asked if there is a timeline for responding to the City of Mebane. She said 31 she is focused on responding to the residents of Orange County, but the Planning Department 32 is focused on responding to the City of Mebane. 33 Craig Benedict said it is a two-step process. He said the County staff could go back out 34 to the residents and discuss the frequently asked questions. He said Mebane has requested 35 that the County tell the City what it wants. He said the desire is to determine the areas where 36 the City and the Council are on the same page. He said the timeframe is just to be reasonable, 37 and not take years to move forward. 38 Chair Price asked if more clarification could be provided on additional outreach. She 39 asked if it will just be answering frequently asked questions, or will it be incorporating more 40 public comments. She said when COVID-19 pandemic restrictions end, staff could go out and 41 have more face-to-face interactions. 42 Commissioner Hamilton said it is really important to go out into the community, not just 43 in Area B, but also in Area A. She said many of the residents in Area A are elderly, African- 44 American, and are not aware of what is going on. She said these residents need to know how it 45 will affect their property, and not everyone has Internet access. She said she found the 46 frequently asked questions section to be very helpful. 47 Commissioner Hamilton asked if clarification could be provided on not developing south 48 of West Ten Road. She asked if more information could be provided about traffic impacts on 49 West Ten Road. 50 Craig Benedict said development historically focused on the two sides of the interstate, 51 which was good for anti-sprawl and encouraged focused growth. He said an engineering study 18 1 found that all of those areas by the interstate are not ready for development. He said some of 2 those areas were encumbered by stream buffers. He said the study looked into which 3 properties were prime areas, and if there were prime areas adjacent. He said the study looked 4 at the good EDD areas and any viable areas in addition to that area. 5 Craig Benedict said that in the 1994 economic development design manual, West Ten 6 Road was identified as a minor arterial road, knowing there was going to be a lot of traffic, due 7 to the land use designation. He said staff worked with the Department of Transportation DOT to 8 insure the traffic capacity of west ten would be developed to manage the growth around it. 9 Craig Benedict said the Board could direct staff to take another look at a comprehensive 10 traffic impact analysis. 11 Tom Altieri said County staff completed an access management plan, which was 12 adopted by the BOCC in April 2019. He said staff worked with a consultant on a land use 13 analysis, build out projections, and recommendations for roadway improvements. He said this 14 included modernization, wider lanes, sidewalks, etc. He said a meeting was held at Gravelly Hill 15 Middle School at that time. 16 Chair Price asked about the area on the map that is lavender colored, north of West Ten 17 Road. She asked if this area is built out. 18 Craig Benedict said the large Medline project took 176 acres west of Gravelly Hill Middle 19 School, and to the east is the soccer park and a future expansion. He said to the west of 20 Medline is the Buckhorn flea market, which is undeveloped (138 acres), but there is strong 21 interest. He said there is an additional 40-50 acres west of Petro. 22 Chair Price said she is still looking for justification for area B. 23 Commissioner Fowler noted a letter from resident John Dempsey, and the potential 24 impact on Sevenmile Creek if area B is developed. She asked if farming or tilling in the area 25 would have a different impact, to which staff gave a basic and vague answer. She asked if staff 26 knows if Medline has impacted Sevenmile Creek. 27 Craig Benedict said once a development is proposed it must meet State guidelines and 28 Orange County guidelines. He said staff ensures that the water run off is the same pre and post 29 development. He said any nutrients that leave the site are within the limits allowed by the State. 30 He said the County has little control over what occurs agriculturally, as it is exempt from many 31 standards. He said he spoke with the North Carolina Department of Environment and Natural 32 Resource (NCDENR) who were encouraged that the higher intensity development was located 33 as far away as possible from Sevenmile Creek. He said the County's watershed protection 34 program is one of the best, and increasing the size of the critical area protects the creek. 35 Commissioner McKee responded to Commissioner Fowler's questions about the impact 36 of farming. He said, as a farmer, he can till as close to a stream as he wants. He said he built 37 ponds for that reason on his property. He said in his experience working on the 540 project, the 38 oversight from NCDENR, and from local counties, run off from a construction site could not 39 possibly be equal to full-tilling farms. 40 Chair Price said it was time to move on to the public comments. She reminded the public 41 commenters to refrain from ad hominem attacks against anyone, to stick to the issues, and to 42 respect staff members. 43 44 PUBLIC COMMENTS: 45 Patty O'Connor said a plan is a detailed proposal to do something, and a study is a 46 detailed investigation. She said she does not see any details. She said traffic on West Ten is 47 already significantly impacted by the presence of Medline and population growth. She said she 48 would like to see a real estate study to know what her home will be worth surrounded by 49 industry. She said she would also like to see an environmental study, and the impact of 50 impervious surfaces. She said she is concerned about the environmental welfare of the area. 51 She said it is the job of the Planning Department to investigate these details, and the BOCC 19 1 should want to hear from the public. She said Mebane is very interested in annexing, and it will 2 be willy-nilly and hodge podge, leading to a potpourri of mediocrity. She urged the BOCC to 3 use its influence with Mebane to get a plan that makes sense. 4 Fiona Johann said she came to hear the questions the Commissioners had for the 5 Planning Department. She said the joint area plan is something she would like the 6 Commissioners to consider. She said people who live in the County, and not in Mebane, need 7 representation. She said she is interested in a home value study, and how development will 8 impact the values of the homes. She said marketing and publicity matters, and this study is a 9 massive marketing map. She encouraged more community input sessions, because looking at 10 a map is one thing, while talking with the community is another. She said the Internet is not 11 great in the study area, and that cannot be the only way we communicate. She said Mebane 12 has stated over and over that it is interested in working with the County, and the BOCC should 13 invest in this partnership. 14 Kaye Brown said she has owned a horse farm adjacent to Area E for 35 years. She said 15 she did not learn of the plan until the Planning Department sought the City of Mebane's 16 approval. She applauded the County and the Planning Department for slowing down and 17 communicating with the residents. She urged the County to invite comment at the start of 18 projects, and not just at the end. She citizen advisory councils give input at the start of projects, 19 and will reduce resistance. She said better engagement will lead to trusted partnerships. 20 John Dempsey showed a map and discussed the impact of development on water 21 sources in the area. He said the Water and Sewer Management, Planning, and Boundary 22 Agreement (WASMPBA) creates a rural buffer between Hillsborough and Mebane. He said 23 misplaced and unregulated industrial and commercial activity in watershed can lead to 24 environmental costs that bankrupt cities. He said zoning should not be based on potential 25 profit, but potential costs should be considered as well. 26 Matt Cartmill thanked the Planning Department for listening to the public, and proposing 27 the new website as a clearinghouse of information. He said it is important to allow the 28 information to flow in both directions, with the public hearing from the County, and the County 29 hearing from the public as early as possible. He said the public been told by the Planning 30 Department that a large percentage of the land area in Orange County is protected by County 31 policies. He said the Buckhorn Area Study laid bare a critical flaw in that agreement, which is 32 the exclusion of the City of Mebane. He said there is nothing to keep the City from annexing 33 Orange County piece by piece. He said staff indicates this is no one's intention, but this does 34 not give him confidence for the future. He said if urban sprawl is unchecked, rural areas will 35 disappear and natural and green spaces will disappear, and Orange County will become like 36 Los Angeles. 37 Janine Zanin echoed the comments of Fiona Johann, noting that Mebane seems to want 38 to hear what Orange County has to say. She said the City of Mebane stopped the process to 39 give Orange County time to think about how this land should be used. She said it is important 40 to include the City of Mebane in County plans so there can be some limitations on the City's 41 future growth. She said Area B only scored 8 points on the study, and the study concluded that 42 a score from 13 to 16 was ideal for economic development. She said 4 points of area B's score 43 were due to its size as a big parcel. She said there many farms around area B, as well as a 44 creek running through it, wildlife, etc. She encouraged the BOCC to engage the community's 45 creativity on how to use this space. She said much of the land in areas A and B is owned by 46 non-profits, and encouraged the BOCC to talk to them. 47 Margo Lakin said Attachment 2 did not include her questions that she sent in to the 48 Planning Department, and wonders if the questions of others were left out. She asked if the 49 Commissioner for the Environment will be invited to weigh in with scientific information. She 50 expressed great concern about fully understanding environmental impacts including flora, 51 fauna, hydrology reports, an alternative water source for Hillsborough, etc. She said she lived 20 1 through the Flint water crisis, and it is imperative to answer these questions before 2 development. 3 Del Ward said Orange County is full of smart people and is continuing to grow. He said 4 area B seems like a great place for a new elementary school, not something the size of Medline. 5 He said area A sits within EDD, but Area B does not. He said there has been a loss of faith in 6 the community. He said at the May 17th meeting, someone asked if people in area A would be 7 displaced, and the Planning Department director responded that he had dinner with someone 8 21 years ago. He said that is not thoughtful community engagement, and public meetings must 9 continue. He said he is confused as to whether this is a plan or a study, and this all seems a bit 10 much. 11 Commissioner Hamilton said the name change was discussed at a previous meeting. 12 She said a plan is something that County commissioners agree on after there has been input 13 from the community and environmental agencies. She said she wants to know when the Board 14 will create a plan, and which areas will be targeted. She said the BOCC is in a process where 15 things are not being taken off the table. She said the BOCC needs to communicate what it 16 wants to Mebane. She said she would like more community input prior to determining a plan, as 17 well as a clear understanding of the costs and benefits for developing this area. 18 Commissioner Hamilton said the County should communicate to Mebane that it is going 19 to work on a timeline to make a clear plan on how the County wants to move forward. She said 20 it is important for this to be clear, so that the BOCC is not constantly picking at this, 21 understanding that things can always change. 22 Commissioner Greene said she understands how staff got to Areas B, C, and D, but she 23 cannot support changing anything for Area B. She said it would be better to stick with the 24 original EDD north of West Ten Road. 25 Commissioner Dorosin said whatever the plan looks like, at some point there is going to 26 be commercial development near to residential development. He said it would be helpful to talk 27 to Mebane about its goals for corporate development. He said he would push back against free 28 for all annexation. He said looking at the map, there are two large areas already annexed by 29 the City of Mebane, which are mostly north of area B. He said Mebane has already said it does 30 not want to go to C. He asked if the BOCC should encourage economic development from 31 areas to the east of the City, and similarly those other areas east of A are in consideration. He 32 said it would be helpful to determine areas where economic development should be 33 concentrated. He said areas on the map that are already purple would not require changes to 34 the County's land use map, and it may make more sense to have some contiguity in an 35 economic development area. He said there should be renewed focus on the existing EDD 36 areas, and if there are already services in the annexed areas, it makes sense to begin there. He 37 said there ought to be some reasonable expectation where economic development should be 38 concentrated. 39 Commissioner Bedford agreed with focusing on parcel A, including water and sewer 40 installation, and the area with the flea market. She said there might be a possibility for a school 41 site in Area B, but it will depend on growth and other potential sites. She referred to Area B, 42 and said she would prefer to keep the rural buffer and keep the agreement. She said Mebane 43 was invited to participate in the WASMPBA, and declined. She said she would like to continue 44 exploring this area with the community, as there might an opportunity to do mixed use with a 45 hotel and shops, businesses, restaurants, and residential. She said Mebane did listen when 46 the County said please do not put just residential there. She said she does not want to shut off 47 creative thinking. 48 Chair Price said Mebane was concerned about not having major residential in that area. 49 Commissioner Bedford said yes. 50 Chair Price said Mebane's water capacity will not allow major residential development. 21 1 Commissioner McKee said several different boards approved and reapproved a plan. 2 He said a bond was approved by the voters for economic development, which encompassed 3 economic development. He said refusing to explore other areas will create a gated community, 4 and the County will just sit where it is. He said there are several hundred acres, but every acre 5 is not developable. He said the majority of Orange County's taxes come from residential taxes, 6 and people cannot afford the taxes they are paying. He said if the BOCC does not explore 7 other options than residential, Orange County will become a gentrified bedroom community to 8 the Triangle. He said he is open to exploring areas A and B, and wants to look at projects as 9 they come forward in a reasonable manner. 10 Chair Price agreed with delaying development of Area B, look at other lavender areas 11 along 85/40, remove designation of Preston Loop, and work towards community engagement. 12 She said she would like to look more closely at Area A, and who is living there. She said it is 13 worth looking at developing area A, in conjunction with the community. 14 Commissioner Hamilton said she is going to Area A and meeting with someone who 15 lives there. She said folks want to develop. She said Orange County is a County that talks 16 about institutional racism, and back in the 1980s, marginalized communities may not have had a 17 voice when these plans were being made. She said it is vital that the BOCC hears from them, 18 and be sure that they get a fair price for their land and not be taken advantage of. She said she 19 would like to hold back one year for water and sewer, as the development possibilities are 20 driven by access to water and sewer. She said it is important to remember that there are 21 people who have not had a voice, and the BOCC has to be deliberate. She said she supports a 22 process to make sure that everyone gets heard. 23 Commissioner Fowler said she agreed with getting more input from people in Area A. 24 She said the BOCC hands are tied in Area B, unless it plans to change WASMPBA. She said 25 people should be aware that Mebane is looking at that area. She asked if anyone on the BOCC 26 has talked to Mebane. She said residents should be aware of the risk. 27 Commissioner Greene said in preferring to keep Area B out of commercial development, 28 she would hope Mebane could be persuaded to do the same. 29 Chair Price reviewed the direction from the Commissioners. She said in terms of Area 30 A, the BOCC could do a tour of the area, meet residents and talk to them about what could be 31 possible. She said in terms of Area B, there seems to be a general consensus to hold off 32 developing for now. She said the BOCC needs more detail on traffic, costs and benefits. She 33 said the BOCC needs to hear from Mebane on its plans, and determine its corporate 34 development goals. She said everyone seems to desire more community engagement, and 35 lastly the BOCC needs to propose a timeline to Mebane. 36 Craig Benedict said he took notes. He said he is hearing that in Areas A and B there 37 needs to be face-to-face outreach. 38 Chair Price said face-to-face outreach in area A, and a delay on area B for right now. 39 Craig Benedict said there have been ongoing conversations with this community, and 40 staff will continue these. 41 Chair Price said that was almost a generation ago. She said staff should walk the area 42 to see how people live. 43 Commissioner Dorosin said he does not think the County should retreat from the 44 economic development plan, as it does risk becoming a bedroom community. He said he would 45 like to redouble efforts to develop plans already in the land use plan. He said the County 46 desperately needs economic development. He said the County has been very limited in 47 accepting economic development and has ended up with nothing. He said the perfect cannot 48 be the enemy of the good, and high taxes put the squeeze on people who cannot pay. 49 Chair Price said she wanted to focus on the areas that are contiguous for development. 50 Commissioner Bedford echoed Commissioner Dorosin's comments. She emphasized 51 talking with Mebane and communities about potential school sites. She said the County is 22 1 monitoring traffic along West Ten Road, and wants to keep the Metropolitan Planning 2 Organizations (MPOs) informed. 3 Commissioner Greene supports more engagement in Area A. She said it is an old 4 community, to which the County needs to carefully listen. She also agreed with redoubling 5 areas north of West Ten Road that are already in the economic development plan. 6 Chair Price asked the County Manager if the BOCC can expect an update report in the 7 fall. 8 Bonnie Hammersley said staff will work on this, and has heard the BOCC's requests. 9 She said staff will send an email over the summer with the plans for future community 10 engagement and working with Mebane. 11 Chair Price said she would get moving on a plan for meeting up with the community in 12 Area A. 13 Chair Price thanked staff and said she thought the May 17'" meeting went well. 14 15 8. Consent Agenda 16 17 A motion was made by Commissioner Greene, seconded by Commissioner McKee, to 18 approve the consent agenda. 19 20 Roll call ensued. 21 22 VOTE: UNANMIOUS 23 24 • Removal of Any Items from Consent Agenda 25 • Approval of Remaining Consent Agenda 26 • Discussion and Approval of the Items Removed from the Consent Agenda 27 28 a. Minutes 29 The Board approved of the draft minutes for the April 27, 2021 and May 4, 2021 Board of 30 County Commissioners meetings. 31 b. Motor Vehicle Property Tax Releases/Refunds 32 The Board adopted a resolution, which is incorporated by reference, to release motor vehicle 33 property tax values for six taxpayers with a total of ten bills that will result in a reduction of 34 revenue. 35 c. Property Tax Releases/Refunds 36 The Board adopted a resolution, which is incorporated by reference, to release property tax 37 values for two taxpayers with a total of two bills that will result in a reduction of revenue. 38 d. Orange County ABC Board Travel Policy 39 The Board approved the Orange County Alcoholic Beverage Control (ABC) Board's adoption 40 and continued use of Orange County's travel policy. 41 e. Fiscal Year 2020-21 Budget Amendment#13 42 The Board approved budget, grant, and capital ordinance amendments for fiscal year 2020-21 43 for Orange County Schools; Board of Elections; Non-Major Funds Reconciliation; County 44 Capital Projects; Emergency Recovery Funds-ARPA Funds; Library Services; and 45 Miscellaneous. 46 f. Resolution Regarding a Lease Purchase Agreement between Orange County Schools 47 and Apple Financial Services to Provide iPads for Pre-K and Kindergarten Students 48 The Board adopted a resolution, which is incorporated by reference, approving a lease 49 purchase agreement between Orange County Schools (OCS) and Apple Financial Services for 50 the purchase of iPads in support of Pre-K and Kindergarten students. 23 1 g. Amendment to the Code of Ordinances— Minimum Housing Standards Ordinance 2 The Board adopted a resolution, which is incorporated by reference, amending the Code of 3 Ordinances to bring the Minimum Housing Standards Ordinance (the "Ordinance") into 4 compliance with Chapter 160D of the North Carolina General Statutes. 5 6 9. County Manager's Report 7 8 Projected June 3, 2021 Budget Public Hearing & Work Session 9 • Budget and CIP Public Hearing 10 • Discussion on County Departments' Requests for American Rescue Plan Act (ARPA) 11 Funds 12 • Options to Expand Affordable Housing Incentives and Opportunities 13 • Advisory Board Appointments (Multiple Boards) 14 15 Projected June 7, 2021 Closed Session Items 16 • County Manager's Evaluation 17 • County Attorney's Evaluation 18 • Clerk to the Board's Evaluation 19 20 Projected June 8, 2021 Budget Work Session Items 21 • Review and Consider Budget Amendments Proposed by Board Members and Staff 22 • Finalize Budget and Tax Rate Decisions on the FY 2021-22 Annual Operating Budget 23 and the FY 2021-26 Capital Investment Plan 24 • Resolution of Intent to Adopt FY 2021-2022 Budget 25 26 Bonnie Hammersley reminded the BOCC about the public hearing on June 3. She said 27 the Commissioners will all be given an opportunity to explain their amendments. She said all 28 amendments should be sent to staff by June 2, so the public can view them. She said the 29 public hearing will take place after the amendments are explained, then there will be discussion 30 of ARPA funds. She said on June 8, the Board will meet to discuss and vote on the 31 amendments, as well as the vote on the intent to adopt the budget. 32 33 10. County Attorney's Report 34 John Roberts said House bill 947 was unanimously approved last week in the General 35 Assembly to expand broadband access. He said $750 million of ARPA funding will be available 36 to the counties to match in various ways. He said the Governor proposed $1.2 billion for 37 broadband connectivity. 38 39 11. *Appointments 40 None 41 42 12. Information Items 43 44 • May 18, 2021 BOCC Meeting Follow-up Actions List 45 • Tax Collector's Report— Numerical Analysis 46 • Tax Collector's Report— Measure of Enforced Collections 47 • Tax Assessor's Report— Releases/Refunds under$100 48 49 13. Closed Session 50 None. 24 1 2 A motion was made by Commissioner Dorosin, seconded by Commissioner McKee, to 3 adjourn the meeting at 9:39 p.m. 4 5 Roll call ensued 6 7 VOTE: UNANMIOUS 8 9 10 Renee Price, Chair 11 12 13 Laura Jensen 14 Clerk to the Board 15 16 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 5 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 VIRTUAL BUDGET PUBLIC HEARING AND WORK SESSION 5 June 3, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Budget Public Hearing and 9 Work Session on Thursday, June 3, 2021 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Mark Dorosin (arrived at 7:02 p.m.), Amy Fowler, Jean Hamilton, Sally 13 Greene, and Earl McKee 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. 21 22 A roll call was called; all members were present, except Commissioner Dorosin. 23 24 Due to current public health concerns, the Board of Commissioners is conducting a Virtual 25 Budget Public Hearing and Work Session on Thursday, June 3, 2021. Members of the Board of 26 Commissioners participated in the meeting remotely. As in prior meetings, members of the 27 public were able to view and listen to the meeting via live streaming video at 28 http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on 29 channels 1301 or 97.6 (Spectrum Cable). 30 31 In this new virtual process, there are two methods for public comment. 32 • Written submittals by email 33 • Speaking during the virtual meeting 34 35 Detailed public comment instructions for each method are provided at the bottom of this 36 agenda. (Pre-registration is required.) 37 38 1. Opening Remarks 39 Chair Price welcomed everyone. She dispensed with reading the public charge. 40 41 Public Charge: 42 The Board of Commissioners pledges its respect to all present. The Board asks those attending 43 this meeting to conduct themselves in a respectful, courteous manner toward each other, county 44 staff and the commissioners. At any time should a member of the Board or the public fail to 45 observe this charge, the Chair will take steps to restore order and decorum. Should it become 46 impossible to restore order and continue the meeting, the Chair will recess the meeting until 47 such time that a genuine commitment to this public charge is observed. The BOCC asks that all 48 electronic devices such as cell phones, pagers, and computers should please be turned off or 49 set to silent/vibrate. Please be kind to everyone. 50 2 1 Chair Price said Commissioner Dorosin has announced his resignation, effective July 2 31, 2021. She reviewed the process for replacing Commissioner Dorosin in light of his 3 resignation. She said the Democratic Party will screen nominees, make recommendations to 4 the Board, and the Board can take the Party's recommendation, or choose someone else. She 5 said the Board will have 60 days after Commissioner Dorosin's last day to make an 6 appointment, and if this is not done, the Clerk of Superior Court will do so. She said the Board 7 will work with the Democratic Party on a timeline, and keep staff informed. 8 Commissioner Greene said the appointee has to be a resident of District 1. 9 10 Commissioner Dorosin arrived at 7:02 p.m. 11 12 Commissioner Dorosin said he has accepted a position as Associate Professor and 13 Director of Clinical Programs at Florida A&M University School of Law, and will be moving to 14 Orlando, Florida in August. He said his last day as County Commissioner will be July 31, 2021. 15 16 2. Presentation of the County Manager's Recommended FY 2021-22 Budget 17 Bonnie Hammersley made the following PowerPoint presentation: 18 19 Slide #1 f ORANGE COUNTY NORTH CAROLINA FY2021-22 COUNTY MANAGER RECOMMENDED BUDGET 20 21 22 Slide #2 ORANGE COUNTY FY2021-22 BUDGET BUDGET PRIORITIES • Prioritize funding ofthesocial safety net services • Redirectdiscretionaryspendingand apply one time emergency measures to blunt a tax increase • UsetheAmerican Rescue Pla n Act(ARPA)fundsto offset expenses • Balance the interests and needs ofthe County's most vulnerable residents ORANGE COUNTY 23 1w:fRT1[URnLRYA 24 25 26 27 28 29 Slide #3 3 ORANGE COUNTYFY2021-22 BUDGET K-shaped retove.y ORA NG UNTr 2 3 Bonnie Hammersley said the purple line represents those most impacted, who need the 4 County's safety net services. She resumed the PowerPoint presentation: 5 6 Slide #4 ORANGE COUNTYFY2021-22 REVENUE BUDGET ORANGE COUNT 7 nr,nn.nn,, n, 8 9 Bonnie Hammersley said this pie chart shows the types of revenue received by Orange 10 County. She said there was an expected decrease in sales tax for this year, due to the 11 pandemic, but there was actually an increase because North Carolina started collecting online 12 sales tax a couple of years ago. She said intergovernmental revenue is State and local money 13 that is dedicated to specific uses, the majority of which flows through child support, social 14 services, health, and housing, among others. She resumed the PowerPoint presentation: 15 16 Slide #5 ORANGE COUNTYFY2021-22 EXPENDITURE BUDGET = 17 ORA NGE�axCOUervHnY �7 men i M 18 19 Bonnie Hammersley said 48% of the County budget goes to education, including 20 education operating funds and debt service. She said Human Services is the next largest 4 1 portion of the budget, but includes the inter-governmental revenue as indicated on the last slide 2 She resumed the PowerPoint presentation: 3 4 Slide #6 ORANGE COUNTY FY2021-22 BUDGET FY 2021-22 REVENUE ASSUMPTIONS •Revaluation -rAtwluarmsnwluln ls,Hmrxml Preputty aawwawwcrtlwu -(j1VNW HdWiI RPt- ]HBp•r 4109 MRb•tltl VilW .Currem Rate• .B6)9 per8109 o1AeeeaseGYalue .4419e of One P.."2.146.581 •Property ray Rate Increase •Prppa�ryvttna�O.OLsntm aZHy prt Sl9eCI�tlgM •SalesTa� .tl2v6 nutlyeterytaorrtM1 esemnorrry rermxae tlue to vagina dieldfiution erW eergMPuM1lic Heedh YYfB1lNlgtl -LOW Heamplmyman4'Inmaaitl GtlnWml6pntlIM19 Rem R1APA HIImIIM Yb OHIIfl0Hilli •American Rewe Plain Act funds-$32M ORI AN�GIE�COUN TY 5 6 7 Slide #7 FY2021-22 RECOMMENDED BUDGET Debt Service Requirements for 2016 Bonds and CIP I[n oents) (In cents) jin cents) -127 1.27 60 AM_ "21121-22 1 278 3 00 NIA FY 2D22-23 a 1.15 .1A ..+xmzr w,erv„r.,.„w,,,w„uswroewa.mr.•wr�e ...RaN�,F rYIINTY 8 � r' 9 10 Bonnie Hammersley said the recommended tax increase is due to the $5 million bond 1 1 referendum in 2016. She said the recommended three-cent increase will generate $6.4 million 12 to cover the $6.6 million increase in annual debt service payments. She resumed the 13 PowerPoint presentation: 14 15 Slide #8 FY2021-22 RECOMMENDED BUDGET EDUCATION Chapel H 111 Carrboro city Schools ICHCCSI Orange Co.nty Schools IM) Average Daily Marnbarshlp4ADIVI) 7,299 19,747 919 1,075 32,110 ZO,461 5 r ORANCE COUNTY 16 —I�Lt 1 17 Bonnie Hammersley said there was an increase of students in Chapel Hill-Carrboro City 18 Schools (CHCCS) and a decrease in Orange County Schools (OCS). She resumed the 19 PowerPoint presentation: 5 1 2 Slide #9 FY2021-22 RECOMMENDED BUDGET EDUCATION 958045fi 73 $54 1.5 84.38r S. 336.V3],1]1 .52D0.88E 54.387 8D —jr— ORANGE COUNTY 3 M'3R]][CARO1[NA 4 5 Bonnie Hammersley said there was an increase for CHCCS, due to the increase in 6 students, and a decrease for OCS due to a decrease in students. She said the recommended 7 Per Pupil rate stayed the same for both districts. She resumed the PowerPoint presentation: 8 9 Slide #10 FY2021-22 RECOMMENDED BUDGET EDUCATION s75,e44 $17,303 $1,654,662 so $1,000.000 ® 5&203 ORANGE COUNTY 10 nx]Rn i weourvA 11 12 Slide #11 FY2021-22 RECOMMENDED BUDGET EDUCATION COLLEGEDURHAM TECH NI CAL COMMUNITY Remmmended current Experkle �14;i A-] Durham pircurilse- capital outlay $75,000 •1MfRdi9 CWFlPyptALtn 1C✓'rlprapiai in$NirY:$Q,n®fia and lnyr,an�.e,4:rPl!ax addlliunaA eperalinIIrelexpenses •xppmam iea'r RamJss SMalamhlPa IundedbyArLGe db SaVea far,'Ynclpelea an adNdona! (SO,000an FI"?021-22 fa✓tnelr&ack ip YW�kfMMaOva --jr— ORANGE COUNTY 13 M]HTl[CARb1[NA 14 Slide #12 6 FY2021-22 RECOMMENDED BUDGET OUTSIDE AGENCIES J A permissible use of the American Rescue Plan Act(ABPA)funds is support at nen-protltagencies. The outside agencies are 100%tun ded with ARPA. ease 51 $1,668,179 Supplemental 19 $259,774 Total $1,821.693 J The Rcard of County Commissieners estat111shed a target of 1.21/of general fund expenses to outside agancles,FY2021-22 allocates 1.44% tc outside agencies. ORANGE COUNTY 1 n�an uaovsrv.n 2 3 Bonnie Hammersley said agencies that received money last year, and are used within 4 County operations, are recommended to receive the same base amount. She said agencies 5 that provide social safety net services, which were most needed throughout the pandemic, are 6 recommended to receive supplemental one-time funding over the base, to help address needs 7 of County residents. She resumed the PowerPoint presentation: 8 9 Slide #13 FY2021-22 RECOMMENDED BUDGET FIRE DISTRICTS NEUTRAL 7AX TAX RATE TAX RATE RATE INCREASE C,dar Gtove S0.07153 R.119 30.07W l ORA fMISO—LINTY 11 12 Bonnie Hammersley said the fire districts in light blue are requesting fire tax rate 13 increases. She said State law requires any tax rate increase to be approved by the Board of 14 County Commissioners. She resumed the PowerPoint presentation: 15 16 7 1 Slide #14 FY2021-22 RECOMMENDED BUDGET EXPENDITURE REDUCTION INITIATIVES ❑Departments complied with a mandated 5%reduction In operations;seven (7)departments were exempt($ 500,000) 4 No across the board wage increase for County Employees—($1,200,000) O Maintain Travel and Training funds restrictions—($455,000) •Library Services—close McDcugle Branch and expand Cybrary hours, decrease hours at Hillsborough branch from fib hourstweek to 54 hourshveek (SW,083) ❑DEAPR—reduce seasonal staff at Blackwood Farm Park during construction, as well as other seasonal staff reductions(592,251) Z ORANGE COUNTY 2 h�]RTl r CAROLINA 3 4 Bonnie Hammersley said the seven departments that were exempt from the 5% 5 operations reduction work most directly and closely in the social safety net for County residents. 6 She resumed the PowerPoint presentation: 7 8 Slide #15 ORANGE COUNTYFY2021-22 BUDGET ORANGE COUNTY 9 l 11T[CAROLINA 10 11 Slide #16 ORANGE COUNTYFY2021-22 BUDGET xe.uor. e,w... •aa. ee.�u on u ,I0" p,avm.Nl Irem,ma.uo] =., Pe.9NPDA] C- OeWde Ellminert srrundlreb bb 4UO.OB1 Ile1i.9MA41 dFPb Beulbrd 0.yesler Peicw NVdebe for se.eXer m iM1e,ries Ina�lelln Ae neuen. ORANGE COUNTY 12 rnrtn r cARcxrnn 13 8 1 Bonnie Hammersley said the Commissioners will now describe the amendments they 2 submitted. She said there are some staff amendments, which Paul Laughton, Deputy Financial 3 Services Director, will review. 4 Chair Price requested for staff to prepare an example of what the three-cent tax increase 5 would look like for homes of different values, in order to better demonstrate what the actual 6 change would be. 7 Bonnie Hammersley said staff would do that before the end of the meeting. 8 Chair Price asked if American Rescue Plan Act (ARPA) funds could be used to cover the 9 $50,000 for Durham Tech's Back to Work Initiative. 10 Bonnie Hammersley and Gary Donaldson, Chief Financial Officer, said yes. 11 Commissioner Dorosin referred to Slide #13 about fire districts, and asked if the entire 12 requested tax rate increase is being recommended. 13 Bonnie Hammersley said yes. 14 Commissioner Dorosin clarified for the public that this is an additional tax increase on 15 top of the countywide increase for people who live in these districts. He said it would be helpful 16 to see how many people live in each district to demonstrate why the rates are so different. 17 Bonnie Hammersley said Commissioner Dorosin is correct, and noted that each district 18 generates different tax rates because of that. 19 Commissioner McKee said some fire departments cover larger areas, may have a main 20 station, and at least one substation. He said most departments have some paid staff and the 21 volunteer pool has decreased over time. He said the number of homes, area covered, facilities, 22 equipment, etc. creates the wide range of tax rates. 23 Commissioner Dorosin said that information is good for people to know generally. 24 Commissioner McKee agreed, because otherwise the tax rates look unequal. 25 Gary Donaldson answered Chair Price's question about the real example of how the 26 three-cent tax increase would affect homes of different values. He said a $225,000 would see 27 an increase of$67 on property tax bill from last year, and a $450,000 house would see an 28 increase of$135. 29 Chair Price said these examples are helpful for people to understand the potential 30 impact. 31 The Board of County Commissioners (BOCC) presented its budget amendments: 32 Commissioner Greene explained she was persuaded by the presentation from Durham 33 Tech, and believes the County could do a much more effective job supporting small businesses 34 in Orange County with funding for the Small Business Center. She requested the center be fully 35 funded with ARPA money. 36 Commissioner Dorosin asked if staff could clarify what it means for an amendment to 37 utilize ARPA money. 38 Bonnie Hammersley said the Deputy County Manager will present the ARPA 39 recommendations after the Public Hearing. She said FY 21-22 budget has $3.2 million of ARPA 40 money in it, which does not account for all of the ARPA funding the County will receive. She 41 said Commissioner Greene's recommendation is to use an additional $70,000 of ARPA money. 42 She said staff has prepared three approaches of how to spend the ARPA money, which will be 43 discussed later in the evening. 44 Chair Price added Orange County will receive a total of$28 million in ARPA funding and 45 will get half this year and half next year. She said the Manager's current recommended use of 46 $3.2 million, within the recommended budget, is coming out of a total of$14 million that will be 47 available for FY 21-22. 48 Commissioner Dorosin asked if that means there is $9 million that is unallocated from 49 which the Commissioners could ask for money to be pulled for an amendment. 50 Bonnie Hammersley said yes, and that Travis Myren will go over the different 51 approaches staff has worked on for using the ARPA money. She said the Commissioners will 9 1 make the final decision. She said the request from Department Directors was over$40 million, 2 and management prioritized funding for safety net services. 3 Chair Price clarified that the County can plan for the whole $28 million, but will only have 4 half to spend this year. 5 Bonnie Hammersley said all of the ARPA money does not have to be spent until 6 December 31, 2024. She said one of the reasons the deadline is so far out, is because the 7 funds can be used for revenue replacement, but staff will not know if that is needed until all of 8 the revenues are received at the end of each year. 9 Commissioner Dorosin asked if there is $14 million available for this fiscal year. 10 Bonnie Hammersley said yes. 11 Commissioner Dorosin said this recommended budget does not include all that money. 12 Bonnie Hammersley said correct, and she only found $3.2 million in permissible uses for 13 this budget. 14 Commissioner Dorosin said the amendments proposing the use of ARPA money would 15 not cut other recommended items in the budget and would not impact the tax rate increase. 16 Bonnie Hammersley said that is correct, but reiterated that these are one-time funds. 17 Commissioner Dorosin said he would have put in some other amendments if he had 18 understood that earlier. He said his understanding of the budget has always been if one wanted 19 to add something, it had to be offset with cuts elsewhere, unless the tax rate went up enough to 20 cover both. 21 Bonnie Hammersley said his approach is correct under normal circumstances, and 22 noted the availability of ARPA money has made things a little different this year. 23 Chair Price said there was no guidance on ARPA until late May, so it made it difficult to 24 plan far in advance. 25 Bonnie Hammersley said there will be even more guidance coming. 26 Commissioner Greene said the Treasury Department is in the process of receiving 27 public comment. She said this year is confusing to her as well. She said her first thought was 28 for the $70,000 for Durham Tech's Small Business Center to come out of Article 46, as ARPA is 29 only one time, and at least Article 46 is a recurring sales tax. She asked if there is a plan or 30 thoughts to keep positions funded with ARPA money going after one year. 31 Bonnie Hammersley said if it is approved, it would be annual. She said it may be 32 possible to use ARPA money, until there is no more at the end of 2024. She said hopefully 33 there is a recovery, and it would probably be put on Article 46 at that time. 34 Commissioner McKee said Commissioner Greene's question is exactly what he asked 35 Durham Tech president today, but he did not get an answer. 36 Chair Price said the Manager's thought makes sense, and hopefully after three years 37 there will be a recovery, and enough taxes are generated to continue to cover the position. 38 The Commissioners proceeded with explaining their amendments: 39 Commissioner Dorosin said almost all of the departments in the County were required to 40 cut operational expenditures by 5%. He said given the reduction in SROs, jail population, and 41 ongoing conversations about Criminal Justice resource division, it seems reasonable the 42 Sheriff's department should also do the 5% operational cut. 43 Commissioner Fowler asked if the Sheriff is present to comment. 44 Bonnie Hammersley said the Sheriff is not on the call, but will be present on June 8. 45 Chair Price said she would like to know the impact as well. She said the Sheriff provides 46 public safety, and needs may have increased in other ways, and she would like to know what 47 sacrifices would have to be made to achieve this cut. 48 Bonnie Hammersley said all departments will be available on June 8 for any questions. 49 Commissioner Dorosin said his amendment is in reference to the operational budget. 50 He said he believes the Sheriff's Office has realized a savings over the past year with SROs not 10 1 being assigned to schools. He said this reduction is consistent with conversations held last 2 summer, and looking at how policing is done in Orange County. 3 Commissioner McKee asked what criteria was used to identify which departments, like 4 the Sheriff's Office, would not have to comply with the reduction. 5 Bonnie Hammersley said social safety net departments were not required to cut. She 6 also said the Sheriff is an elected official, and she usually leaves it up to other elected officials 7 to make decisions on that budget. 8 Commissioner Bedford explained her amendment. She said her concern for funding for 9 the Piedmont Wildlife after school program is that students are already served by after school 10 programs at their schools, and instead of extra options for some students, she would like to 11 focus efforts for those who do not have any options at all, when prioritizing the ARPA funds. 12 She said the Board has talked about moving the focus to the earlier preschool years, and this is 13 going in the other direction and opens floodgates for other schools to request extra funding. 14 She said department requests do illustrate the need for ARPA dollars for the basics, and even 15 though it is only $9,000, every dollar should be used for emergency funding. 16 Commissioner Dorosin said the schools mentioned by the program serve the highest 17 number of non-white students, particularly Stanback and New Hope, which primarily serve 18 Latinx students. He said there may be a need for more resources in these schools. He said 19 some schools have a high percentage of low wealth students and need additional resources. 20 Chair Price added that not all children have access to, or want to be part of, the existing 21 after school programs at schools. She said if there is an audience in those schools for further 22 enrichment that they would not normally get, she is in favor of more options. She recalled the 23 Commissioners previously reached a general consensus that since the outside agencies went 24 through a vetting process, Commissioners would take the recommendation as is from the 25 County Manager. 26 27 Slide #17 RAN GE COU NTS'F'2X021- B UD ET .5rtirtlrtmlj sp— S n—t—ni An.0 rtMorrS 4arral PUM LEbr r1.d Otte p T.4.1 r.4.1 Pvm I 1 6Ff1h Qe ?1.720P-0{4 C_F'oic6ik_c'- Fes,. f i.xa rhi County. i (ii5p:M.WI Dwaein LyGpVMlrnGnia Lemulhuiion wing Chapwi 4]i IG.D3l I W Llhrmg4 rhrt Gama p manupp.M dhmFY 272142 LIbrar�5,mh's M hudgbr 1..gduaeo',moma is ihd FY NG3i-d2 Haw 21.7211P-0Ui Ccrtiey'ssim Eduateca u xJ,4d4A{9 aC the A—e.lrx.S (515G_725,u71 SA.9G],pOUA ARPA R.nihcm 10eacua Olen ACA IARP,6I ].DGD_G 7.Da d lvndt Ie hedir.ldod by ADW hehwee CHCIC$end0CS Ia ®up"M MPM-W wwo. emellanel.a dmenlelheaw lar whnalagy la aneum :NIM Ik'mA xlatr—g. ndlar Aw pmrnlmlhle*"s Thal pnc—c2e Ovde*'kwning and as m lho appvounity� gep ORANGE COUNTY 11Y RT7 I a_AROLIN,t 28 11 1 Commissioner Dorosin said his amendment is to reduce funding to the Chapel Hill 2 Library by the same percentage as the Orange County Library. He said given the dollar amount 3 the percentage cut would save, he suggested even doubling the percentage decrease. 4 Chair Price said she agrees with at least making the reduction equal with the Orange 5 County library cut. 6 Commissioner Hamilton recommended sharing the ARPA money with the schools. She 7 said the budget is focused on the most vulnerable, and providing a safety net, and schools do 8 this. She said the effects of pandemic will not be going away anytime soon. She said the 9 schools are receiving some direct federal money, but schools also provide social safety nets for 10 the most vulnerable students, and the County should share ARPA money for technology, Social 11 Emotional Learning, mental health, and other permissible school uses. She said this is an 12 investment in children today, and to hopefully diminish their future reliance on social safety nets. 13 She said she is aware that this is one time funding, and hopes it would be stretched out over the 14 time the County has the funds and will not be needed permanently. She said if the money is 15 needed in the future, she hopes the BOCC will find the funds past the time ARPA is available. 16 Commissioner Dorosin asked who is responsible for ensuring that money provided by 17 the County to another entity is used for something permissible under ARPA guidelines. 18 Bonnie Hammersley said the County can enter into an inter-local agreement with the 19 entity agreeing to comply with the regulations of the funding and report uses back to the County 20 to account for that. She said the language in Commissioner Hamilton's amendment is verbatim 21 from the permissible use guidance. 22 Commissioner Dorosin asked if ARPA money would be treated differently than the other 23 money in the budget that goes to the schools. 24 Bonnie Hammersley said yes, this money would be given outside of current expenses. 25 Commissioner Fowler asked if ARPA money could be used for expansion needs related 26 to mental health in the schools requested budget. 27 Bonnie Hammersley said yes. 28 Chair Price asked if this money is given to schools, would the language have to be 29 specific in the contract as to the actual items the money is used for. 30 Bonnie Hammersley said that would be ideal, and would be her recommendation. She 31 said there will be specifics as to what the money would be used for, like the Capital Budget for 32 the schools. 33 Commissioner Dorosin said he agrees with that, and would not want to approve it 34 without clear guidelines and reporting on results. 35 Commissioner Hamilton agreed having accountability and tracking is important. 36 Commissioner McKee asked for County staff or schools to provide an exact accounting 37 of all the federal funding received by schools to date. 38 Bonnie Hammersley said she would provide that information to all of the Commissioners. 39 40 12 | Slide #18 ORANGE COUNTY FK2021~22 BUDGET NMI, ammm, Ftm Fun ORANGE COUNTY wonT,cCAROLINA 3 4 Chair Price explained her amendment. She said there are residents struggling with 5 paying taxes related to the revaluation, and recommended using ARPA funds as a grant to h assist residents in paying their taxes, if their income is 30% AMI or lower. She said staff has 7 o|naody been working on how this could work. She said residents could apply tothe housing 8 department, and receive a check, which could be presented to the tax office. She said she iain A favor ofthe money going straight tothe tax department. )O Bonnie Hammersley said Gary Donaldson has been working with the Tax Administrator ll onthis, and invited him tomake comment. 12 Gary Donaldson said the Housing Department would do the intake, and go to tax 13 department for eligibility verification. He said the Finance Department would then EFT the 14 difference (the increased taxes the eligible pool felt as a result of the increase), then a check 15 would be given to the taxpayer (more transparent, and better for audit), and the taxpayer would ih pay the bill. Hasaid staff has spoken with other jurisdictions about the mechanics, and Durham 17 and Mecklenburg Counties have similar programs. 10 Commissioner Greene said this sounds good, and is an expanded version of her petition 19 from early May, thinking about relief as a payback for decisions made at the County level over 20 the decades to not invest in communities, like Northside for example, resulting in gentrification. 21 She said she is interested in exploring this broader solution, but it is o lot ofmoney, and this 22 could be setting a standard going into the indefinite future. She said the County needs to use 23 tax money very carefully so that, ironically, something like this proposal does not cause 24 everyone's tax rates togoupand then becomes unsustainable. She said she iaalittle 25 concerned that this is broader than needed, but is glad to hear that other jurisdictions have done 26 it. 27 Choir Price said when she first proposed it, it was not for that much, but Gory Donaldson 28 said the money would be there and any unused monies could stay in the fund and roll over to 29 the next year. She said staff ietrying to determine how much money is needed this year in 30 order to help people based on current revaluation. She said she hopes the County can change 13 1 the way properties are classified going forward, so this does not happen again. She said this is 2 to help get through this year, and the County will look at continuous gentrification. She said the 3 Board was looking at certain neighborhoods, but the issue may be countywide, where people 4 may be tax burdened even though they are not senior citizens. 5 Bonnie Hammersley added the County Attorney said the program must be countywide, 6 and not targeted to a specific neighborhood. 7 Commissioner Greene said she spoke with the County Attorney and he said the 8 parameters could be defined as narrowly as Commissioners wanted, so the requirements may 9 end up satisfying needs of those who need it most, without specifying a neighborhood or area 10 directly. 11 John Roberts said this could be set up in a way that there would be a narrow pool of 12 people who qualified, and could help the people the Commissioners want to help, in addition to 13 others in similar situations. 14 Commissioner Dorosin asked John Roberts if the narrow qualifications could not be 15 geographical, but other things like income. 16 John Roberts said yes. 17 Commissioner Greene said how long people have lived there could also be considered. 18 Chair Price said younger families also need to be able to move into these neighborhoods 19 and help sustain them. She said if the County only helps senior citizens, when they go, the 20 property could potentially be given to a developer, so a way to help these neighborhoods is 21 allow families of modest means to be able to live there as well. 22 Commissioner Greene said to that point, if one can afford to pay for the house at the 23 bigger price, one can probably afford the taxes. 24 Chair Price said she would not make that assumption, and the property could be 25 inherited, or one may just able to buy the property at the time, but possibly be unable to afford it 26 year after year, depending on the situation. 27 Commissioner McKee asked when the appeal process opens and closes. 28 Bonnie Hammersley said on June 15, the BOCC will be presented with an abstract to 29 consider extending the appeals process until the end of September. 30 Commissioner McKee asked if there is any aid in place for people who do not know how 31 to navigate the appeals process for the revaluation. 32 Bonnie Hammersley said the tax office staff is available, by all means necessary, to 33 residents. 34 Commissioner McKee approved of the support for residents and said if there are 35 successful appeals, it may alleviate some of the assistance needed. 36 Chair Price said the appeals go to the Board of Equalization and Review now. 37 Commissioner McKee said he understands that, but successful appeals would alleviate 38 the problems of some of the folks impacted by the revaluation. 39 Commissioner Dorosin asked if Chair Price's suggestion of 30% AMI was based 40 specifically on community need, or was just a placeholder. 41 Chair Price said that number was actually suggested by staff. 42 Gary Donaldson said 30% AMI is the percentage used by other jurisdictions as a 43 benchmark for severely cost-burdened. 44 Commissioner Dorosin said it would be good to reach out to the neighborhoods most 45 impacted to see if any would qualify for this benchmark so the program is not too restrictive and 46 therefore does not achieve its goal. 47 Gary Donaldson said after looking at some of the information provided to him by the Tax 48 Administrator, it seems like 30% would address the issue, at least for the Northside community. 49 Chair Price said some of her amendment is a result of meeting with EmPOWERment 50 and the Tax Office, and this is an attempt to alleviate what is happening in the County. 51 Slide #19 14 ORANGE COUNT'Y FY '021-22 BUDGET 21-MR07 SUf,emurdrnart ARF'A Fnedc k$ee Nrlgoed ORPAd'undr; 1 I53417 El N;13267436D.MPA FQm Genrxai Fund to 13.267 46E W; Emmencr P..-4.tr-r Fund. 9VIYde Find 31.220P-068 Sraf Amardmark LiHW FlAr App?paij�-oygit Fend S 153.417611.63i SWMD Wire F"Dielrin 903r-7tnq-.UIRR..tr Fry aD dM d3 dr8irt lSetnce.for a dwrI{aS�-enl m !heir n4 fire mrgrr 21-220P-OM WA-mardment Fhuanf Remola,EwIV.rcyHowno S IS,1.417011.001 S118.44400HUD Ch DIM Chain Vouch[*Program Cdrart 718.40100 Gears 'toucher Fu.br F f 21.22 ORANGE COUNTY NOFMI CARDLINA 1 2 3 Paul Laughton reviewed the three staff amendments. He said the Board approved $14.4 4 million, half of the ARPA funds, as part of budget amendment. He said staff thought it would be 5 beneficial to pay for everything out of where the funds are budgeted in the Emergency Recovery 6 Fund. He said $3.2 in general fund that would be paid for by ARPA would still be paid from 7 ARPA funds, but would move out of the general fund and would be paid straight out of the 8 emergency recovery fund. He said this would prevent a transfer into the general fund, and 9 would make the payments easier. He said the County will receive the other$14.4 million next 10 year, and has until 2024 to spend the funds, so this is a multiyear fund and it will be helpful to 11 have everything come out of the one fund for tracking. 12 Paul Laughton said, in the recommended document, he neglected to put in $80,000 as 13 part of funding for the Little River Fire District to be used as a down payment on a new fire 14 engine. He said this is a technical amendment to increase their appropriation from $352,019 to 15 $432,019. He said it is not related to the general fund, and the funds are available in the Little 16 River Fire District fund balance. 17 Commissioner McKee said the truck will be needed for the Fire District's new substation. 18 Paul Laughton said the County recently received an Emergency Housing Choice 19 Voucher program grant award for FY 21-22, July 1, 2021-June 30, 2022. He said housing will 20 start spending the money July 1. He said this fund is also outside of the general fund, and it is 21 better to do this amendment now so the department can spend the money over the summer, 22 instead of waiting for a budget amendment in the fall. 23 Commissioner Dorosin asked if everything on the Operating Amendments was 24 approved, what the net impact on the budget would be. 25 Paul Laughton said the largest part of the reduction uses ARPA funds, thus the revenue 26 would leave the general fund, but so would the expenses. He said this would not affect the tax 27 increase, because all of the amendments suggested used ARPA funding. He said the only true 28 reduction in the General Fund is $150,125 related to Commissioner Price's amendment on the 29 last page, which would only take recommended tax rate from 81.87% to 81.80%. 15 1 The presentation continued with Commissioner amendments related to the Capital 2 Investment Plan (CIP) Budget: 3 4 Slide #20 ORANGE COUNTYIFY20 1- BUDGET AenrndmWA 3pmwr )gpar4T1 W. 21-221—IP—W1 Gommesnoner Price ANIS Odd 8:4 D30 tar The RDA Improvemerte In $ _. Ire OW C.aurftuse sde"k and entrance 49,OW(IU 21-22CIP-M Ccrnmssrreler Prate Emergency PeOuce Me sWnaW for Me Ernwgwry $ services services swdy consutant mute almste (44,0100.013) Change funds GRAN .E COUNT't ^a ORI I I s.'.?.lig.11 INA 5 6 7 Chair Price said she does not want to take money from Emergency Services, if they 8 need the full requested amount for a study consultant, but if it is not needed she would like to 9 give $40,000 for ADA improvements at the Courthouse. She said she wants to make sure all 10 County buildings are accessible, and if the money needs to come from somewhere else, she 11 would recommend delaying, or taking money from, the Mountain to Sea (MTS) trail. 12 Paul Laughton said he has discussed this with Kirby Saunders, Emergency Services 13 Director, and there is a staff amendment to reduce the study from $250,000 to $150,000, so he 14 feels confident money can be allocated. 15 Commissioner Greene said she is glad to hear this, as she could not support taking 16 funding from MTS or the climate change fund. 17 18 16 1 Slide #21 0RAN G E COU NT 2 21-22 RUDGIET Award nem iitrmwr E1ap■r w Ammdmmt ARnvunt 21-22CIP-D23 Cormissloner Cliniale Tax Elrninale V2 Wthc ClnsM Charge WE8,332.5Q1 Fonar Funds Mlligalion Funds projected for FYMI-22 antl reallocale to sehools end coumy Chn-ole MPllgstlon propos. The o®aer hall to cont nue Mhroulllh Me went process for munlciralblas or mnWrotlm Iri appty for fondle. 21-22CIP-a%14 Comrnissioner Clampel Hid Trarbsfer W.3ft of 111 of the pc*rled $90.992.75 FQVAK Ganbaro Cjty Chmrale GhaM@a MAigMain Funtls sawls (Arr-ardmerd #21.22CI1P- ) W CHCCS for Chrro319 Miilllla5on prr eft 21-22CIF-W5 Cammisaloneir Grange God rW?y Transfer 39.64% OT IA of lha prapcled $ ForAsr SGhoals Crirrole Change WUMon Furls 53.193.50 (Ama dmeid #21-22CIP-OG3) 130OCS for Cllrnate Mlbgeboa propels 21-22CIP-D36 Gomrnlssloner Aaeet Transfer 112 ofthe prgecled Cheats $ FoWer Managemera C lw9e kli D2rbon Fun%(Amendm9nA #21-134.106.2 SeNces 22GIF 4M) Io county A99e4 Memagament SeNces lorGllmate Mbgsticr propels ORANGE COUNTY NORTI I CAROLINA 2 3 4 Commissioner Fowler read her amendment. She said the County currently has no funds 5 directed to County or school district climate-related projects. She said the sustainability 6 coordinator only has a $50,000 budget for all sustainability projects, which may or may not 7 directly impact climate. She said there are a large number of viable projects the County and 8 schools could do to address climate change, and simultaneously improve efficiency of county 9 and school operations. She said these projects would be proposed by the sustainability 10 coordinator, in collaboration with other County and school staff, and could allow conversion of 11 County and school vehicles to electric, installation of solar panels, creation of composting 12 projects, and more that would hopefully also bring efficiencies and reduce costs to County and 13 school budgets, like lowering electric bills or less gas or travel for trash trucks. She said she 14 sees this as a way to continue addressing climate change, but in a way that benefits the County 15 and school operational budgets. She said this past year, much of the climate funds were given 16 to Chapel Hill, which has its own taxing authority to address climate change, because it applied 17 for the County funds. She said she supports the projects the Town did but would like the 18 County and schools to carry out similar projects, and the sustainability coordinator only has 19 $50,000 for sustainability projects, while $500,000 was granted to other entities, including 20 municipalities with their own taxing authority. She said she would report out yearly on the use of 21 the funds to ensure they are being used for climate mitigation. She said there have been emails 22 from residents asserting that residents voted on the Climate Tax, however they did not, and it 23 actually came about during a budget amendment process. She said she is trying to improve 24 upon the climate tax by making it available to the two government entities for which Orange 25 County government is primarily responsible: K-12 school facilities and County facilities and 26 operations. 27 Commissioner Dorosin said it would be helpful to discuss Commissioner Greene's 28 amendment now, which is similar, on slide 23. 29 Commissioner Fowler said Commissioner Greene's amendment does not include any 30 funding to counties, just to schools, and continues the same vetting process. She said in her 17 1 own amendment, she wanted to make sure there was a reporting process to ensure fidelity to 2 the mission of climate mitigation, but did not want the schools to have to go through the same 3 vetting process because they are already at capacity with responsibilities, and she does not 4 think they should have to compete with other entities. She reiterated that some agencies 5 applying for the funding have their own taxing authority, so funds are being given away while the 6 County and schools are not getting anything to make operations more climate friendly. 7 Commissioner Dorosin clarified that under Commissioner Fowler's proposal, the schools 8 get the money and then have to report back to the County about how it was used, as opposed 9 to the current process where projects are vetted in advance before money is provided, so they 10 can be evaluated for the significance of the impact. 11 Commissioner Fowler said she envisions the sustainability coordinators from the County 12 and schools working together to achieve greater projects, and would trust them to report usage 13 and that the funds would be used for sustainability purposes. 14 Commissioner Dorosin said by having the vetting process up front, everything is 15 evaluated in advance, in an objective way, based on criteria designed to maximize the impact 16 on climate change. He said both of the schools got projects funded, and he does not believe 17 they were disadvantaged. He said climate change does not stop at jurisdictional lines, so he 18 does not mind that Towns receive money if the projects meet the objective criteria that were 19 determined to have a significant impact. 20 Commissioner Fowler said she would be open to the project review happening up front, 21 but does not like the County and schools having to compete with outside entities. 22 The Presentation skipped to slide #23 to review Commissioner Greene's amendment. 23 Commissioner Greene said her proposal is similar to Commissioner Fowler's but does 24 require upfront vetting. She said she likes this current process because entities can team up for 25 large proposals. She said the County has an interest in making sure all projects measure up 26 against same scoring criteria so that it is fair, and she feels strongly about vetting projects at the 27 beginning. She said her proposal does not give a percentage to school districts, but requires 28 them to apply competitively for projects that best support climate change mitigation according to 29 the County's criteria. 30 Chair Price said she understands both Commissioner Fowler's and Commissioner 31 Greene's points. 32 Commissioner Bedford asked Commissioner Greene if any of the money would be 33 allocated for County projects under her amendment. 34 Commissioner Greene said she would be open to County projects being able to apply. 35 She said the current process came about because the Commissioners wanted to get away from 36 County staff driving everything. She said she wants it to be competitive so that the money goes 37 to the best projects out there. 38 Chair Price said there was excitement when the funding opportunity opened up to the 39 community, but she also sees Commissioner Fowler's point about putting money to the 40 County's sustainability. 41 42 The presentation was returned to Slide #22. 43 44 45 46 47 48 49 50 51 Slide #22 18 0RAN GECOU NTYFY2 21-22 B UDGET 21-2 OP-HY mmi8*9rRxTikn Ar8Ser�r aalayft8xkhwnA*ka*EDD Fhne3SowS 1,235,444.40 Jddm- ircrnUw1(FY X21-22)toYew2(FYM-23) oprWarr ]RANGE COUNTY NORTH CAROLINA 1 2 3 Commissioner Hamilton said she is for economic development that includes a process 4 where County residents are heard from, and understand the impact; making sure to take into 5 consideration people from historically marginalized communities who have not been part of the 6 process. She said the County needs to have good conversations with Mebane. She said her 7 proposal is to delay for one year the funding of water and sewer extension, in order to take the 8 time to have a process where input can be gathered and people are educated, so there can be 9 economic development. She said she is concerned that funding without a clear plan will result 10 in a poor process. 11 Commissioner Dorosin said Commissioner Bedford has a similar amendment coming 12 up. 13 Commissioner Bedford said hers is very different. 14 Commissioner Dorosin said if work continues on the plan, and a plan is adopted in the 15 next few months, and money is not in the CIP then the plan cannot be carried out. He said if the 16 money remains in year 1 but the plan is not ready in time, the funds just sit there. 17 Bonnie Hammersley said yes, the funds can sit there unused. She said if the funds are 18 moved to year 2 but plan is ready sooner than planned, staff can bring a budget amendment to 19 move it back to year 1. 20 Commissioner Dorosin said he agrees with not doing anything until there is a plan, and 21 hopes there will be a plan soon, but does not think there's anything wrong with letting the funds 22 sit there. He said moving the funds to another year can make it seem like it is not going to 23 happen. 24 Commissioner Fowler asked if it stays in the budget, would Planning wait to proceed. 25 Bonnie Hammersley said staff cannot and would not go forward without BOCC approval. 26 Commissioner McKee said the process over the years has been that the money just sits 27 there until the Board authorizes it to be used. 28 29 30 31 32 Slide #23 19 ORANGE COUNTY FY2021-22 BUDGET 21-22UP-0013 CormissicrierCteene GinnareTax A10MIe la OT re CIIII'Mi'le GlIange WgSdtorl 4E2I5a,33250J Funds Funds proiecWdforil"Y2021-22 1D C%M kliligallon pre and D2 to M school With one haft,mnllnue M gad proce�ror muoicipalo,as gr nonprgfiI3 to apply fur funds.if nal EmqP pra)eclsi scare hghly enough to qualify or if for w7f reason ft funds areril e&augled,0*money rolls mw to I?*next years climate rrintigabon rued. Preomls mull be reared in the sarna way;and ft same way as hs past yesn,by the Corarr.--,;ion for the ErrhirciTwt and the flurimp ftlaticins Comisslon dfor equity concerns) 21-22CAP-039 Carrentl9siffier Beene Mud H11- Allonale the other half W M tm sbhool d1gluri 3 CutcrD Ott The disinas wuld propces prqqZ 269.33250 Sd,ioci[s and coapentively,rollowing M same process as M Orange County other grant process F nal enough profec�score S&WAS rpghly ep4x&h to quakfy orif for any reason 1he NnIs sfenl exhaa3b-d,ft money rolls over to uw PEM yearla oir-We rnpitgamcin fund PrgiaLis %wlcl beEcoredin the same iiimy 4and the same -mav as ths past yearl,by the Gornfni2Ei in ror the ErroruTrwK and The How Ftalfffivi,5 C4M99Icn Or equity concerns) ORANGE COUNTY NX)FtTJ I CAROLINA Slide #24 ,0 RAN G E COU NTY FY2 021-22 BUDGET NMI ENW. 21-22CIP-010 CixyrniasionerBedad tWer&Semr Rerriov-FY21-22ftMrigffl$115,811gondR22-23 S (ICIMOMM 1,111(105- fkrdng of 5945,990 for waJor and sqiwr fiDr 11-e Pic.pr*Xy Durkhorn Area ajud,y areas irl 8,[,,6and E 21 IP-011 Ccrm�z,Ncerl`el-d Dwha-Tecbni,4 Mm Ilia CAam TwhrnW GvTmA-d.y College- 5 0,W911M Ckir-nn"-fly OrangeCaunty Can ps Bulding Expansicin knFV (3419go 47G 22-23 to Yom 6 and 7 GWW Building Etiangian 21-22CIP-012 0-yorymigicrom McKee IT-BoDscilmnil Alacate S6 miliom in PRIA]units to design and S 506000000 andc'mene InlraArudurs irriplurnerri a broadband inlraziruduru inkeyin-diini io uNe unserved and underseft-ed hauq&ddq in Orange County conngralefil with the Treasury Oppairrilird guidance or allowable Uses,pedorryisixe,ands d ORANGE COUNTY NORTH CAROLINA 4 5 6 Commissioner Bedford explained her amendment. She said based on recent 7 discussions the Board has had, regarding delaying any development in these areas in the 8 Buckhorn Area, this money for water and sewer does not need to be reserved in this budget. 9 Commissioner McKee said Commissioner Dorosin's comments from the last amendment 10 are relevant here as well. He said this money not be spent until the Board approves moving into 11 Area B. He said he understands the general consensus was not to move into area B, but it was 12 not a decision. He said the money for this amendment, and the last, can just be left in the 13 budget as placeholders. 20 1 Commissioner Dorosin said it would be worth it for the areas mentioned to be separated. 2 He agrees with keeping B in the plan, because there were collectively more questions about 3 that area. He said there was general agreement about areas C, D, and E being taken out for 4 the time being. He asked if the savings of$1.06 million could be parsed out to show the 5 amount that would apply to each area. 6 Commissioner Bedford asked if the Planning Department staff could do that. 7 Bonnie Hammersley said yes. 8 Commissioner Hamilton said she understands the Manager's point that the money is 9 flexible, when it is left as a placeholder, but if it is allocated and not used for the reason listed in 10 the budget, the money does not get spent on other projects that are needed. 11 Commissioner Fowler said she agrees with Commissioner Dorosin's request to parse 12 the areas out, because removing C, D, and E from the CIP over the next five years would affect 13 the debt service. 14 Bonnie Hammersley said that is correct, depending on what that is. She said this is for 15 water and sewer, and it may just be there regardless. She said staff will look at it. 16 Chair Price said the Board barely spoke about C, D, and E. She said the Board was 17 interested in moving forward with A, and possibly considering B. 18 Paul Laughton reminded the Commissioners that the water and sewer projects are not 19 tax-supported debts. He said these projects are Article 46 funded, and thus are outside general 20 fund debt for both of these projects. 21 Commissioner Bedford explained her next amendment, and said she is more fiscally 22 conservative. She said she spoke with Durham Tech President, JB Buxton, and assured him 23 the Commissioners are looking at $3.08 million for first year planning and site development. 24 She said there may be a delay for a year or two thereafter. She said after seeing all of the 25 needs throughout the budget sessions, she feels it is not wise to spend the $25.6 million on this 26 project right now. She said ARPA funds are one time, and the needs that have arisen during 27 Covid may be pandemic related, but also may have always existed, and just been unmasked by 28 Covid. She said she also realizes that staff will not have a pay increase. She said when the 29 moratorium is lifted on evictions she expects there will be a landslide of needs. She said school 30 districts will also need more funding as they spend down their general fund balances. She said 31 Durham Tech is getting $10 million in its own ARPA funds. She said the County is struggling to 32 make its hypothetical car payment, and it seems unwise to borrow money to buy a boat. She 33 said she appreciates that this project is an investment in education. She said she recommends 34 pushing this project out to years six and seven in the plan, where it was originally before being 35 expedited last year, when some current debt will already be paid off, and more will be available 36 for operating dollars. 37 Chair Price said she understands Commissioner Bedford's points, but also views this 38 expansion as an investment. She said the topic has been on the table a long time, and there is 39 an increase in the demand for community college education. She said the expansion needs to 40 be done. She said the proposed site is ideally located near UNC Hospital's Hillsborough 41 campus and medical center, which provides an opportunity for partnership and training. She 42 said people that have lost jobs during the pandemic will need support to find new ones including 43 training. She said one way to get around homelessness and low incomes is to have a good job, 44 which requires training and education. She said Durham Tech is also an expansion of the K-12 45 system, as Commissioner Bedford mentioned, and students go to the middle college there and 46 receive high school diplomas and associate's degree at the same time, and go onto a four-year 47 college thereafter. She said ARPA funds cannot be used for capital improvements, and she 48 feels very strongly that this project should stay on track. 49 Commissioner Dorosin left the meeting at 9:03 p.m., and returned at 9:04 p.m. 50 21 1 Commissioner Hamilton asked if the amount by which the debt payment would be 2 lessened if this project were moved out to years six and seven of the CIP. 3 Commissioner Bedford said the principal payment would be $1.277 million without 4 interest. 5 Gary Donaldson said the debt service on $25 million issue is $1.5 million. He said over 6 the next couple of years in the CIP, there is about $1-$2 million rolling off, and in FY24, there is 7 about $2 or$3 million rolling off. He said staff will follow up with the precise numbers. 8 Commissioner Fowler said she shares some of the same concerns as Commissioner 9 Bedford. She asked if there is a way for the County to find funding for a diversion facility. She 10 said CIP does not truly reflect real school needs, because anything related to expansion does 11 not appear there. She said K-12 facilities are a County obligation. She said if the Board funds 12 this Durham Tech project, the County is not going to be able to make headway on any school 13 related projects within the next 10 years with this debt service. She said in an ideal world she 14 would love to build this building, but sees other things as obligations that the County has to 15 meet. She said there are other creative ways to address the needs of the students that will not 16 require building this right now. 17 Commissioner Dorosin said it would be a terrible mistake to move this project back five 18 years. He said this Board has talked consistently about its commitment to education, and it is 19 shortsighted and narrow to separate K-12 and post-secondary education in the County's 20 obligation to students. He said it is disingenuous to analogize the facility to a boat, as a luxury 21 item that is wanted, but not needed. He said the County does not have options for students 22 graduating high school who will not attend a four-year university, except telling them to go to 23 Durham or Alamance counties. He said there is also an obligation to adult learners who are 24 seeking vocational skills. He said this project is an economic development tool. He reminded 25 the Board about a letter received from CEO of the Hillsborough UNC Hospital that this new 26 facility has opportunities for important synergies for training students, but also growing health 27 care needs. He said it is problematic to distinguish the needs of K-12 and K-16 education and 28 discuss sacrificing one to fund the other. He said in his 10 years on the Board, one of the 29 persistent issues among Commissioners was the desire for parity for Durham Tech, and it was a 30 long fight to get the first facility here at all. He said there have been ongoing struggles, and 31 many feel Orange County has always gotten short end of the Durham-Tech stick. He said, over 32 the past five years, there has been a push for greater acknowledgement of needs in Orange 33 County and the Commissioners were instrumental in pushing through the scholarship program. 34 He said it would be a betrayal of the work already done to not build the building. He said 35 Durham contributes more money than Orange, and has a bigger student base, but Orange 36 County has worked hard to seek more resources for the residents of Orange County, and for 37 there to be more opportunities here. He said it is important to understand that Durham Tech 38 serves a part of population not served well as K-12 students. He said the traditional K-12 model 39 does not serve the folks seeking alternative education opportunities, vocational training, re- 40 education, GED, etc. He said the economic arguments Commissioner Bedford mentioned could 41 be laid out for any project in the CIP. 42 Commissioner McKee said moving the project back to years six and seven is not a push 43 back, it reestablishes its position in the plan to where it was before it changed last year. 44 Commissioner Greene said she is in agreement with Commissioner Dorosin for all of the 45 reasons he stated, including the email from UNC Hospital. She said if the project is pushed 46 back, money spent for planning in the last year will virtually be lost, because it will have to be 47 redone. She said a lot of the training proposed in this facility cannot be taught online, as it is 48 hands-on skills and trainings. She said this project fills a need in the County that is unique, and 49 she supports keeping the project where it is. 50 Chair Price said the building will not be used online for middle college and other classes. 51 She said it would be used more for laboratory work that would connect with hands on training 22 1 for the hospital, medical center, and other 21st century jobs that are very much needed. She 2 said it was shortsighted for the project to be so far back in the plan to begin with, and it 3 deserves to be prioritized. She said people will need a way to get education and skills in order 4 to get back on their feet after the pandemic, and a traditional four year college is simply out of 5 reach for many. She said community college is so essential, and it is a disservice to push it 6 back. 7 Commissioner Bedford said she agrees with everyone that the project is very valuable. 8 She said, financially, pushing the project out, and keeping the other cuts in the CIP from last 9 September, prevents a 2.43 cent tax increase on top of the other planned increases over the 10 next couple of years for debt service. She agreed with Commissioner Dorosin that the analogy 11 of a boat versus car was not right; and it is more like choosing between food and medicine. She 12 said if taxes are raised 2.43 cents on top of the other planned increases, it will push more 13 people out of the County. She said it is not fiscally sustainable to use one-time dollars for all of 14 these other operating expenses, so this project should not happen until year six of the CIP. She 15 said it is not her position to sub this out for any other schools project. 16 Chair Price said rather than people being tax burdened, or having to choose between 17 medicine and food, they would have the skills to get a job so they could buy both. 18 Commissioner Dorosin said he believes this project is a necessity and it is inconsistent 19 with Board's stated commitment to education to say it is not. He said this project is no different 20 than other school capital needs, distinguishing education levels does not make sense. He said 21 he appreciates the thought to be creative, but those options seem pie in the sky. He said it is a 22 mistake to underestimate opportunities for jobs, job training, and for critical medical field skills 23 that residents need. He said enhancing resources at Durham Tech should be part of post 24 pandemic recovery, and it is important for intergovernmental relationship with colleagues in 25 Durham to show Orange County has these commitments. He said delaying this project is a deal 26 breaker for him, and will not support the budget without it. 27 Commissioner McKee explained his amendment with Commissioner Greene. He said if 28 funds are not set aside to actually build infrastructure for broadband, the taskforce will have only 29 been an academic exercise. He said the amendment is for$5 million out of the first draw of 30 ARPA funds. He said he does not think it is feasible to ask for funding from the second 31 drawdown, but he will do so when that is possible. He said this amount will show commitment 32 to the community and service providers that this will move forward. 33 Commissioner Greene said the taskforce has been engaged and is very knowledgeable. 34 She said there is potential for federal grant money and, in theory, state money as well. She said 35 the group wants to ride the crest to put money together to fund this. She said the County needs 36 to have some money on the table to show serious commitment to funding broadband, and 37 understanding that the community is in desperate need of it. She said she wants to stress the 38 urgency of acting now, and the need to show a commitment by allocating dollars. 39 Commissioner McKee said the taskforce is ready to move forward with an RFP. He said 40 prior to doing so, there needs be a meeting with providers to show what the need is and 41 understand what the providers can give. He said broadband is directly mentioned in the ARPA 42 guidance, so there is no ambiguity about the appropriateness of using these funds for this need. 43 Commissioner Fowler said this is a very tangible thing ARPA money could achieve and 44 would be viable and useful. She asked if this amount is flexible. 45 Commissioner McKee said his original inclination was to direct the whole $28 million to 46 broadband, but he knows that is not feasible. He said the taskforce has discussed asking for up 47 to $10 million, but $5 million shows the County is serious, and there are other needs that are 48 just as important. He said a lot of things will stay online after the pandemic, and not having the 49 ability to engage in this format is a disservice to the community. He said $5 million is a 50 reasonable amount, but is not enough. He said other funding pools will have to be used to 51 address the rest. 23 1 Commissioner Greene agreed completely, and said $5 million is a respectable amount 2 to put on the table to get the infrastructure started. 3 Commissioner McKee said it is enough to get providers attention. 4 Chair Price reiterated Commissioner McKee's point that there is action at the State and 5 Federal level to help pay for broadband, and the County can marry some of the different 6 programs together to have a full blown well rounded system. 7 8 Slide #25 ,0 RAN G E COUNTY FY2021-22 BU DG ER ArrrervJanmllk mW [3epar4rrw AmendMW Amount 21-22CIp Enmergeicy Fteriice me"rni*9 forme Emerge,7cy 3 Sarmes Senweas sWily+ consumillant MOW-04d 21-22CIP-414 SMff Anmendment Solid Waste- Remove $58 ODO from Ye®r 2(FY 22,23) $ Proprietary funding In ties Solid Waste -1'8O Landril & i589.1330.1)0y On4mence Awn-Vaid a and Equipment Replacement prolKI Lora Compactor due to the rnmedmte need W replace Ora Compamr In FY 20-21 ORANGE COUNTY NOFM I C k ROLINA 9 10 11 Bonnie Hammersley said the Board will have further discussion on the amendments 12 during its June 8 meeting. 13 14 3. Public Comments 15 The Board held a public hearing to receive comments on the FY22 recommended 16 budget. 17 18 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 19 open the public hearing. 20 21 Roll call ensued 22 23 VOTE: UNANIMOUS 24 PUBLIC COMMENTS: 25 Beth Bronson read the following statement: 26 Good Evening Commissioners and thank you for this opportunity to speak tonight. My 27 comment is in regard to the recommended proposed CIP budget for the planning & inspections 28 and Economic Development departments. 29 Having been following proposed development projects, including the BAP (study), I feel 30 that there is a clear message that needs to be communicated — removing funds for the 24 1 Buckhorn EDD could be detrimental to the County's ability to take action as a stakeholder. At 2 the same time, currently proposed allocation seems inconsistent with the position the Board has 3 taken on how rural industrial development should proceed. Mebane was prepared to adopt land 4 use amendments as a result of this study as if it were a plan; while Orange Ccounty is prepared 5 to classify this as a technical study, leaving no plan in place. Yet it has been included in the 6 proposed 2021-2023 budget projections. Based on tonight's comments— I am again unsure if 7 this is a study or a plan. 8 1 am requesting that the county manager further clarify how funds are allocated for 9 Economic Development to working with Mebane in the development of the Buckhorn EDD, as 10 mentioned in Objectives for interdepartmental collaboration on page 367: "Evaluate our 11 Economic Development partnerships with City of Mebane, Town of Hillsborough and City of 12 Durham regarding land use development potential." It is worth making the comment that this is 13 an ambiguous and unmeasurable objective unless there is a binding Joint Planning Area aka, a 14 binding agreement in place. 15 1 am here to show my support for both budget amendments regarding the Buckhorn 16 EDD. Residents, not potential developers who do not yet exist, deserve adequate public 17 engagement to ensure funds are allocated in coordination with County's Financial and Social 18 Justice Impact commitments. As you continue discussions around EDDs, I encourage elected 19 officials to consider the impending changes of the UDO, specifically Chapter 160D and the 20 public engagement process amendments. Residents are clearly asking to understand the 21 county's plans to proceed with development goals within its rural jurisdiction. 22 It is clear that discussions around the Hillsborough EDD and Buckhorn EDD are 23 occurring separately, despite their close proximity. The public input session held two weeks ago 24 regarding the Buckhorn EDD expansion lacked clear instructions for participation and 25 represents a missed opportunity for additional public comment. Based on the responses to two 26 public outreach meetings, more engagement is needed prior to being presented to BOCC for 27 budget amendments 28 29 Kelly Allen read the following statement: 30 Thank you so much for allowing me to speak this evening. My name is Kelly Allen, I am 31 a resident of Hillsborough, and I'm a teacher at East Chapel Hill High School. I am very grateful 32 for your service to our community, and I can imagine that "making everyone happy" when 33 creating a budget for the county is an impossible job. With that in mind, I come to you this 34 evening asking that you consider how the amount of money that is allocated for Orange County 35 and Chapel Hill-Carrboro City Schools affects its employees and the community as a whole. 36 In 2017, the Hillsborough/Orange County Chamber of Commerce became the first living 37 wage certified chamber in North Carolina, and so it is clear that our community feels strongly 38 about the importance of employees earning a living wage. Board of County Commissioners, you 39 asked Chapel Hill-Carrboro City Schools to pay all employees a living wage. We did. Every 40 employee in the district, starting next year will earn a living wage, along with yearly increases for 41 inflation. This costs money that you need to provide, and so far you haven't. Put the county's 42 dollars where you say its values are. 43 This is going to help bus drivers, custodians, and cafeteria workers -the essential 44 workers that fed us, delivered food, and kept schools and buses clean and safe for students and 45 staff. Is zero dollars for them really your response to our community's heroes? This budgetary 46 investment is not only vital for the people earning this salary, for their physical, mental, and 47 emotional well-being, but it is also important for our local economy. Money earned in our 48 community by school employees will support local businesses and generate tax income for the 49 county when these same employees spend money in the community. If we feel that a living 50 wage is important for other people in our community, shouldn't school employees be afforded 51 this same basic living wage? 25 1 How can Orange County and Chapel Hill-Carrboro City Schools (CHCCS) afford to 2 increase the pay of its lowest paid employees? It would require the county to raise the budget 3 for schools. I urge you to strongly consider increasing the funds allocated for public schools in 4 Orange County to make this a reality. This increase will only strengthen the citizens and 5 businesses of our community. Thank you for your time and consideration. 6 7 Hope Hynes Love said she is an educator with CHCCS, and is here this evening to 8 express gratitude for the many ways local government has supported educators during this past 9 year, allowing schools to provide uninterrupted educational services for Orange County 10 Students. She said she is looking towards in-person instruction resuming, and urged the Board 11 to look at past history and once again shoulder the burden of covering the gap caused by the 12 State's per pupil spending. She asked the Board to restore the County's education allotment to 13 50% of the general fund, the same as 2018-2019 level. She said this change, along the third 14 wave of federal support, would make up for the nearly $1,000 decrease in per pupil spending 15 created by the General Assembly's pattern of reductions in school funding. She said the 16 County's help will strengthen the districts' resolve to lobby state representatives to increase 17 funding for all counties in the state, so that local boards and taxpayers are not faced, year after 18 year, with figuring out how to pay for the kinds of schools all students in North Carolina should 19 have access to. She thanked the Board and community for working together, and said she is 20 honored to be educating the next generation of leaders. 21 22 Sally Merryman read the following statement: 23 Good evening, my name is Sally Merryman. I am a 24-year veteran teacher in Chapel 24 Hill and the current president of the Chapel Hill-Carrboro Association of Educators. I am also a 25 homeowner in rural Orange County, and my husband and I are both informed voters. 26 I'm here tonight to urge you to increase the per pupil spending for both school systems 27 in Orange County and to raise the local district tax for Chapel Hill-Carrboro. 28 CHCCS has already used the earlier disbursements from the American Rescue Plan 29 Act. And now it's time for you, our elected county officials, to allocate the latest ARPA 30 installment of$28 million. Funding our schools is your biggest responsibility, yet you are 31 currently allocating less than 50% of the county budget to our public schools. We thank 32 Commissioner Hamilton for her proposed budget amendment to allocate $3 million to the 2 33 school districts. We fully support this amendment and still urge you to increase the county's 34 overall funding of public schools by at least 1% to return to previous funding levels. 35 If the county fails to allocate more money to our schools, CHCCS will be forced to make 36 potentially disastrous cuts in other areas in order to implement a fully virtual academy for the 37 2021-2022 school year for students who need to remain remote, additional counselors, mental 38 health professionals, and other mental health resources, and wage increases for classified staff 39 to bring everyone to a living wage. 40 Regarding wage increases for classified staff, the commission has directed county- 41 funded entities to provide a living wage to all employees. CHCCS is making commendable 42 progress in this area, yet the county hasn't provided additional funding to support them. It's 43 time that you do. 44 Finally, we have Project ADVANCE. Two of you on the commission, Dr. Fowler and Ms. 45 Bedford, have intimate knowledge of it from their longtime work on the CHCCS school board. 46 Years ago, our Association repeatedly expressed concerns about how it would be funded once 47 the grant from the state ran out. The staff who engaged in hours of professional development 48 on their own time over the course of several years are entitled to the compensation for that work 49 for the duration of their career in the district. Because this compensation is part of their salary, 50 as stated by the district in printed and online materials, it MUST be part of the continuation 51 budget. The local district tax has not been raised in years. Raise it this coming year so CHCCS 26 1 can keep its promise to its dedicated staff, and revise current taxation practices and institute 2 racially and economically equitable ones so that the burden of the tax increase doesn't fall on 3 the most vulnerable property owners in our community. 4 Thank you for your service to the people of our County. There is so much in our County 5 to be proud of. 6 7 Kim Piracci read the following statement: 8 Hello Commissioners. Some of you already know me as the current Chair of the 9 Commission for the environment. 10 There is an old saying I'm sure you've heard of: "If something's not broken, don't fix it." 11 That old saying can be applied to the distribution of the climate tax. Some of you would 12 like to funnel some of that to the schools for climate projects. I can hardly argue with that. We 13 could never do too much for our schools and our children. 14 Let's consider the method itself on how that money is spent. First, a group of really smart 15 people came up with a vetting process on how to decide who gets the grant money. Then, a 16 group of really smart people, most chosen by the BOCC, gets to weigh in on the projects. 17 They consider, is this project socially equitable? Do the grantees have a proven record 18 of success? How much impact will be made on climate change? Will this group be able to take 19 this money and hit the ground running with it? 20 Are the Commissioners aware that there are currently $300,000. In the county coffers 21 waiting to be spent on solar panels for the schools? This is money the school systems have not 22 been able to get together and spend on solar panels. 23 Then the elected commissioners, get to vote on who will get the money. Ultimately, it's 24 all your decision. 25 As the process stands now, if the school districts wanted to, they could write a grant for 26 all of the money, and potentially receive all of the money. It's true they might be competing with 27 non-profits and local governments, and that's the beauty part of this. The money never becomes 28 a boondoggle. It goes to the organization that can verify that they will do the best possible work 29 with it. 30 Every person in the county benefits when that climate money is spent as wisely as 31 possible. 32 In summary, if something's not broken, don't fix it. 33 34 Brian Link said he is the 2021 District Teacher of the Year for CHCCS. He said he is 35 here to address the amendment filed by Commissioner Hamilton. He said last month he shared 36 a series of four numbers of which he wanted the public to be aware, and asks the Board to 37 closely examine them with respect to the budget: 1) $28 million in ARPA funds were awarded to 38 the County, versus zero dollars allocated to the schools; 2) hundreds of dollars in per pupil 39 funding requested by each school system, just to maintain services, versus no proposed 40 increase under the County Manager's budget; 3) 1% difference between Manager's budget for 41 education, and the historical average for the last six; 4) 2014 is the last year the special district 42 tax was raised, 1998 is the last year the rate was lower than what it scheduled to be for FY22. 43 He said educators are thrilled that Commissioner Hamilton has offered her amendment to 44 assign $3 million of ARPA funds to OCS and CHCCS, and thanked her for her leadership, and 45 expressed support. He said those are just one-time funds, while ongoing needs are recurring. 46 He said CHCCS now has every employee earning a living wage, but if the increased salaries 47 are not accounted for then cuts will eventually have to occur elsewhere to ensure the wages are 48 paid. He said for each of the last six years, the Board has increased the percentage of the 49 County Manager's original quest for education to put it near 50% percent, and he hopes to see 50 the same this year. He said he does not want to take funding away from others, to adequately 51 fund schools, when it is not needed. He said solid revenue projections, low unemployment, and 27 1 soaring property values allow the funding request to be achieved by merely keeping the rate per 2 $100 on property taxes, what it was before the recent adjustment. He said 600 signatures of 3 Orange County residents, voters, and workers obtained in 72 hours in full support of this 4 statement and requests. He said residents are clear that they want schools funded first. 5 6 Melissa McCullough said she is chair of the Orange County Climate Council, and is 7 speaking tonight for the Orange-Chatham group of the Sierra Club. She said climate change is 8 a crisis, and there is not a lot of time to address it. She said the climate tax is there to get real 9 greenhouse gas emission reductions. She said she can support intent of Commissioner 10 Fowler's proposal, based on her comments, but wants to stress the importance for keeping the 11 selection process. She said climate action at schools is unimportant, but they do already have 12 $300,000 of first year funds which have not been spent, and that is a lost opportunity. She 13 emphasized the important of the selection process, which shows the capacity of the applicant 14 and whether they can get the work done. She said the selection process also looks at how 15 quickly the applicants can get the work done. She said that is really important, as giving the 16 unrequested money to school system without a project selection, without a project plan, without 17 designated staff, and without a project budget will lead to the money sitting unused instead. 18 She said a responsible use of the funds would require the school to plan and prepare so that 19 they can have a successful project. She said if the Board wants the County and schools to get 20 more projects, direct County staff to help develop more projects and give the schools help to do 21 so. 22 23 Amelia Covington urged the Commissioners to leave the climate tax grant process as it 24 is, and therefore continuing to allow schools to apply for grants. She agreed with Kim Piracci, 25 and said she wants to ensure the funds from the tax are going to equitable and thoughtful 26 projects, and the current selection system does just that. She said she appreciates the climate 27 tax and wants to express support for continued local climate action. She said, as a young adult, 28 she is deeply concerned for her future and for future generations and if bold actions are not 29 taken, we are in for climate catastrophe. 30 31 A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, to 32 close the public hearing. 33 34 Roll call ensued 35 36 VOTE: UNANIMOUS 37 38 A motion for a three-minute recess was made by Commissioner Dorosin, seconded by 39 Commissioner Hamilton, at 10:00 p.m. 40 41 Roll call ensued 42 43 VOTE: UNANIMOUS 44 45 A motion was made by Commissioner McKee, seconded by Commissioner Price, to 46 reconvene the meeting at 10:04 p.m. 47 48 Roll call ensued 49 50 VOTE: UNANIMOUS 51 28 1 2 4. Discussion on County Departments' Requests for American Rescue Plan Act 3 (ARPA) Funds 4 5 The Board discussed approaches to allocate approximately $28.8 million in Federal 6 American Rescue Plan Act (ARPA) funds that the County is designated to receive over two 7 draw down periods. 8 Travis Myren reviewed the following information: 9 10 BACKGROUND: 11 The Federal American Rescue Plan Act (ARPA) provides direct allocations to local 12 governments. Orange County is designated to receive approximately $28.8 million. The first 13 draw down of approximately $14.4 million was approved by the Board of Commissioners on a 14 budget amendment on June 1, 2021. The second draw down will occur in twelve (12) months. 15 ARPA funds must be obligated by December 31, 2024 and must be fully expended by 16 December 31, 2026. 17 18 The ARPA funds are intended to broadly address the negative impacts of the COVID-19 19 pandemic on individuals, government agencies, organizations, and small businesses. The 20 Treasury Department has issued interim guidance on the use of ARPA funds for local 21 governments. This guidance establishes five broad categories for potential investments: 22 23 1. Support public health expenditures, by funding COVID-19 mitigation efforts, medical 24 expenses, behavioral healthcare, and certain public health and safety staff; 25 26 2. Address negative economic impacts caused by the public health emergency, including 27 economic harms to workers, households, small businesses, impacted industries, and the 28 public sector; 29 30 3. Replace lost public sector revenue, using this funding to provide government services to 31 the extent of the reduction in revenue experienced due to the pandemic; 32 33 4. Provide premium pay for essential workers, offering additional support to those who 34 have borne and will bear the greatest health risks because of their service in critical 35 infrastructure sectors; and, 36 37 5. Invest in water, sewer, and broadband infrastructure, making necessary investments to 38 improve access to clean drinking water, support vital wastewater and stormwater 39 infrastructure, and to expand access to broadband internet. 40 41 The interim guidance also indicates that the funds may be used to support education programs 42 aimed at addressing educational disparities and child care programs that promote healthy 43 childhood environments including: 44 45 1. Addressing educational disparities through new or expanded early learning services, 46 providing additional resources to high-poverty school districts, and offering educational 47 services like tutoring or afterschool programs as well as services to address social, 48 emotional, and mental health needs; and, 49 29 1 2. Promoting healthy childhood environments, including new or expanded high quality 2 childcare, home visiting programs for families with young children, and enhanced 3 services for child welfare-involved families and foster youth 4 5 County departments were asked to submit proposals consistent with the interim guidance and 6 the goals established by the Board of Commissioners in prior funding allocations. County 7 departments submitted requests totaling over $44 million. In addition to these proposals, the 8 County's Broadband Task Force will be reviewing proposals to extend broadband coverage to 9 unserved and underserved parts of the County over both the short term and long term. The 10 Task Force has indicated a desire to access County ARPA funds to implement this initiative with 11 the likelihood of being able to leverage State and Federal funding that is also available to 12 County governments for this purpose. Finally, Commissioners have submitted budget 13 amendments for the FY2021-22 Budget that propose to allocate $3,570,000 in ARPA funds to 14 education initiatives, individual property tax relief, and the Small Business Center at the Orange 15 County campus of Durham Technical Community College. These amendments will be 16 considered at the Board's work session on June 8. If the Board approves one or more of these 17 amendments, the approaches detailed in the attachments would be recalibrated prior to 18 consideration of a final draft spending plan on June 15. 19 20 This abstract outlines three different approaches to allocating ARPA funds. The first approach 21 (Attachment 1) creates a four year spending plan focused on services, providing financial 22 support to individuals and organizations and replacing County revenues lost due to the 23 pandemic. This approach generally assumes that pandemic related hardships will largely 24 persist for the next several years. 25 26 The second approach (Attachment 2) assumes a more swift and optimistic recovery by 27 reducing overall spending and limiting most program support to two years with the exception of 28 housing related programming which is funded for the four year period but at a reduced amount. 29 This approach preserves a balance of approximately $10 million to allocate at a later date for a 30 broadband expansion project or other high priority needs that may emerge as the longer term 31 effects of the pandemic may surface. 32 33 The third approach (Attachment 3) recommends a spending plan for the next fiscal year only. 34 The FY2021-22 plan is the same as in Approach 1, but this third approach reflects the 35 uncertainty of needs over the next four years and suggests a more incremental approach to 36 allocating funds. In general, this approach would require annual recommendations and 37 decisions about ARPA allocations based on the spending rate and needs expressed over the 38 prior fiscal year. It would allocate approximately $10.3 million in fiscal year 2021-22 and 39 preserve a balance of approximately $18.5 million to be allocated in future years. 40 41 In each of the approaches, the largest spending category is eviction diversion and housing 42 supports. The Emergency Housing Assistance program is providing rental assistance, utility 43 assistance as well as other payments to low income households to avoid evictions and utility 44 disconnections. Based on experience with the Program over the past year, the Housing 45 Department requested a total of$4 million in direct assistance to households throughout the 46 County. However, during the past year, municipalities have contributed federal funds as well as 47 local funds to help support their residents. If municipalities were asked to contribute on the 48 same proportion as assistance has been paid to households over the past year, the total $4 49 million program would be divided among four entities. Chapel Hill residents have received 44% 50 of assistance to date. Carrboro residents have received 25%. Residents living in 51 unincorporated Orange County have received 23%, and residents in Hillsborough have received 30 1 8%. On that basis, the County's share (23%) would be $920,000. County staff have initiated 2 discussions with Town staff about jointly funding this program, but the Town's may not make 3 final funding recommendations until later in the summer. 4 5 The Street Outreach, Harm Reduction, and Deflection program is experiencing the same set of 6 circumstances. County staff have been exploring a cost share framework to support this 7 program in both the short term and long term. However, those discussions have not been 8 finalized. 9 10 Travis Myren said the expanded lunch program is part of the current budget, and other 11 items in the current budget are identified on the chart similarly. He said the rest of the items are 12 not currently part of the recommended budget, and would be supplements to existing programs, 13 or continuations of existing programs. He said programming may be funded through grants for 14 a time, and after that there would be an expectation for the programs to either be picked up by 15 some other funding mechanism or discontinued. He said the Food Council items are things that 16 the Food Council is expecting to do, and the County share is represented in the chart shared 17 with the BOCC. He said the employment and childcare category is fully funded in option 1. He 18 said the Eviction Diversion and Housing Supports programs, is almost fully funded, and this 19 does not include any contributions from the towns. He said the Towns previously contributed to 20 Emergency Housing Funds with CARES money, so this assumes none or very low contribution 21 from the Towns. 22 Commissioner Bedford asked if money would be used to cover parent fees. 23 Travis Myren said yes. 24 Commissioner Bedford asked if the County has been doing that already this year. 25 Travis Myren said yes. 26 Commissioner Dorosin asked if staff could clarify the different approaches. He said it 27 sounds like attachment 1 is a four year plan; attachment 2 is a more swift recovery, like a two 28 year plan; and attachment 3 is only for the next fiscal year. He said he assumed that the same 29 amount of money would be spent in each plan, just across different timelines; however, it seems 30 like the different approaches actually spend less money overall. 31 Travis Myren said the latter is accurate. He said there are two things going on: one is 32 the department requests, and the other is the Commissioners' amendments that propose using 33 ARPA funds. He said depending on the approach the Commissioners choose to take, some 34 choices will have to be made to rearrange funding to include the amendments. 35 Commissioner Dorosin further clarified that some of the plans do not spend all of the $28 36 million in ARPA funds. 37 Travis Myren said that is right. He said approach 2 reserves ARPA money for some of 38 those proposed amendments from Commissioners, and other things that are not currently on 39 the list, but may come up. He said it just suggests plans based on Department requests. 40 Commissioner Dorosin clarified that approach 1 spends the whole amount; approach 2 41 spends $18.8 million; and approach 3 spends $10.3 million. 42 Travis Myren continued reviewing Attachment 1. He said under revenue supports, there 43 were requests for the arts program and some small business grant programs, plus tourism and 44 hospitality recovery programs. He said there is currently $150,000 allocated in the 45 recommended budget, but this would provide additional funding for subsequent fiscal years. 46 Travis Myren said under the Response/Resiliency Category, there are one-time 47 expenditures, with the exception of the multi-factor authentication security initiative. 48 Travis Myren said under the revenue replacement category there is a unique feature of 49 the ARPA money being used to replace lost revenue. He said the County identified areas that 50 have lost revenue from the pandemic, including Arts Commission, the Visitors Bureau, and the 31 1 Sportsplex. He said revenue replacements are only intended to break even, and just gets those 2 funds back to zero. 3 Travis Myren said this makes the total requests about $7 million, plus the $3.2 million 4 that is already in the Manager's recommended budget, for a total of$10.266 million. He said 5 depending on amendments that are adopted Tuesday night, staff can go back and relook at the 6 plan, if the Board prioritizes other items. 7 Commissioner McKee said he sees personnel positions being funded with one-time 8 money. He asked if there is a plan for what happens after 2024, when all ARPA money has to 9 be spent. He asked if there is a plan if the County does not recover as quickly as anticipated. 10 He said he is always leery of accepting grant money for employment positions. 11 Travis Myren said these examples are the same as a grant funded position. He said the 12 conundrum is that in order to do the programs, the staff is needed to implement them, so 13 program expenditures are part and parcel to having staff available to fund the program. 14 Bonnie Hammersley said these positions were created because of COVID-19, and when 15 hired, the employees were advised that they are attached to grant money, and are time-limited 16 employees. She said if the need is still there when money is gone, staff will have to look at 17 other ways to fund the positions. 18 Commissioner McKee said his point is that residents may expect the County to continue 19 to fund these programs years down the road. 20 Bonnie Hammersley said it is everyone's hope that, while the programs may still be 21 needed, it will not be at this current level. 22 Commissioner Bedford suggested moving forward with the $3.2 million in the 23 recommended budget, discuss amendments at the next meeting, and include any that cannot 24 wait until September or October, include those. She said she needs more time to think about 25 the allocation that is available between now and June 15 at the last meeting. 26 Travis Myren said there will be other federal funds flowing through the Department of 27 Social Services (DSS) and Housing, and an internal task force is working to insure those funds 28 interact correctly with ARPA. He said staff does not yet know the amounts of this other funding. 29 He said if the Board wants to follow Commissioner Bedford's suggestion he can put something 30 together that will be a one year funding plan, with only the items that would be continuation 31 funding for June, July, and August, plus what is in the current recommended budget. 32 Commissioner Dorosin said he is interested in a two-year plan, but also in putting more 33 funds in, frontloading a bit. He said more money is needed sooner, as the need has never been 34 greater than it is now. He said he would like to push harder on high need areas, like housing. 35 Chair Price asked if the Board should accept this report, and Commissioners can 36 communicate their highest priorities to staff in the coming days. 37 Travis Myren said what may be more helpful is for staff to put together the plan 38 Commissioner Bedford described, and/or the one Commissioner Dorosin described to review at 39 the next meeting. 40 Commissioner Fowler clarified that only $14 million could be spent in the first year. 41 Travis Myren said that is the upper limit for the fiscal year. 42 Commissioner Dorosin said he would like to make it a two-year plan with more money. 43 Commissioner Greene agreed with front-loading money, and sees wisdom is going one 44 year at a time. 45 Commissioner McKee clarified the $14 million max in the first year, including any 46 Commissioner Amendments. 47 Travis Myren said yes, that is the max. 48 49 5. Options to Expand Affordable Housing Incentives and Opportunities 50 The Board discussed options to expand affordable housing incentives and opportunities 51 in Orange County. 32 1 2 BACKGROUND: 3 Staff from the County Attorney's Office, Housing and Community Development Department, and 4 Planning and Inspections Department were requested to explore opportunities to incentivize 5 affordable housing in Orange County, with a focus on modifications to the Orange County 6 Unified Development Ordinance (UDO). Staff met to discuss opportunities as they relate to 7 regulations contained in the UDO, but also examined other options including housing policy and 8 programs. 9 10 At the February 16, 2021 BOCC Business Meeting, the County Attorney's Office drafted an 11 information item (Attachment A) related to this request. The information item included an 12 affordable housing report examining regulations contained in the UDO and a proposed list of 13 items to incentivize affordable housing related to the UDO. At that meeting, Board members 14 requested the item be brought back at a later date to review and discuss further. The Board 15 further requested all options and opportunities to incentivize affordable housing be considered. 16 17 As a result of the Board's request, staff has compiled a revised list of twenty-two action items to 18 expand affordable housing incentives and opportunities in Orange County. This list includes 19 items related to land use, planning, and zoning regulations, which were in the list presented at 20 the February 16 BOCC meeting. In addition, the revised list includes proposed action items 21 related to housing programs and policies. Proposed action items, including brief descriptions, 22 timeframes, and complexity, are contained in Attachment B. 23 24 The Board agreed by consensus to postpone this item until a fall BOCC meeting. 25 Commissioner Greene said this is the second time this item has been postponed, and 26 she hopes adequate time can be allotted when this item is rescheduled. 27 28 33 1 6. Affordable Housing Advisory Board —Appointment Discussion 2 The Board discussed an appointment to the Affordable Housing Advisory Board 3 4 BACKGROUND: The following appointment information is for Board consideration: 5 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Paul Voss At-Large Partial Term 06/30/2023 6 7 NOTE— If the individual listed above is appointed, the following vacancies remain: 8 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 06/30/2023 Vacant since 05/20/2020 9 10 The Board agreed by consensus on Paul Voss for the At-Large position. 11 12 A motion was made by Commissioner Dorosin, seconded by Commissioner McKee, to 13 table the rest of the agenda. 14 15 VOTE: Nays, 3 (Commissioner Bedford, Commissioner Fowler, Commissioner Price); 16 Ayes, 4 (Commissioner McKee, Commissioner Dorosin, Commissioner Hamilton, 17 Commissioner Greene). 18 19 7. Agricultural Preservation Board —Appointments Discussion 20 The Board discussed appointments to the Agricultural Preservation Board. 21 22 BACKGROUND: The following appointment information is for Board consideration: 23 SPECIAL TYPE OF EXPIRATION NAME REPRESENTATIVE APPOINTMENT DATE TERM Howard Vol. Ag. District Second Full Term 06/30/2024 McAdams High Rock/Efland Nels Anderson Vol. Ag. District Second Full Term 06/30/2024 Schley/Eno Kim Woods At-Large Second Full Term 06/30/2024 24 25 NOTE— If the individuals listed above are appointed, the following vacancies remain: 26 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Vol. Ag. District 06/30/2023 Vacant since 11/20/2020 Cedar Grove 27 28 29 This agenda item was tabled until the June 8, 2021 Budget Work Session. 30 31 8. Animal Services Advisory Board —Appointment Discussion 34 1 The Board discussed an appointment to the Animal Services Advisory Board. 2 3 BACKGROUND: The following appointment information is for Board consideration: 4 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Brenda Non-Municipality First Full Term 06/30/2024 Baldwin Scott 5 6 NOTE — If the individual listed above is appointed, the following vacancies remain: 7 None 8 9 This agenda item was tabled until the June 8, 2021 Budget Work Session. 10 11 9. Chapel Hill Orange County Visitors Bureau —Appointment Discussion 12 The Board discussed an appointment to the Chapel Hill Orange County Visitors Bureau. 13 14 BACKGROUND: The following appointment information is for Board consideration: 15 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM AnthonyCarey OC Lodging Assoc. Partial Term 12/31/2021 16 17 SPECIAL NOTATION: The request is being made to move Mr. Carey from his current 18 Economic Development Advisory Board Member position to the OC Lodging Association 19 position, because his appointment on the Economic Development Advisory Board ends 20 06/30/2021. 21 22 NOTE — If the individual listed above is appointed, the following vacancies remain: 23 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Economic 12/31/2023 Would become vacant with move of Development Anthony Carey to the OC Lodging Advisory Board Association position. Member At-Large 12/31/2021 Vacant since 10/21/2020. 24 25 This agenda item was tabled until the June 8, 2021 Budget Work Session. 26 27 35 1 10. Orange County Parks and Recreation Council —Appointment Discussion 2 The Board discussed an appointment to the Orange County Parks and Recreation 3 Council. 4 5 BACKGROUND: The following appointment information is for Board consideration: 6 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Greg Hughes At-Large Partial Term 03/31/2022 7 8 NOTE - If the individual listed above is appointed, the following vacancies remain: 9 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Cedar Grove 03/31/2024 Vacant since 03/31/2021 Township 10 11 This agenda item was tabled until the June 8, 2021 Budget Work Session. 12 13 11. Adult Care Home Community Advisory Committee —Appointment Discussion 14 The Board discussed an appointment to the Adult Care Home Community Advisory 15 Committee. 16 17 BACKGROUND: The following appointment information is for Board consideration: 18 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Olivia Fisher At-Large First Full Term 03/31/2023 19 20 NOTE - If the individual listed above is appointed, the following vacancies remain: 21 22 SPECIAL NOTATION: None of the other applicants have completed the mandatory pre- 23 appointment training, and are therefore not eligible for appointment at this time. 24 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 03/31/2022 Vacant since 12/09/2020 At-Large 06/30/2022 Vacant since 10/17/2020 At-Large 06/30/2022 Vacant since 05/12/2020 At-Large 10/31/2022 Vacant since 10/17/2020 At-Large 06/30/2022 Vacant since 10/31/2017 25 26 REMINDER: As of July 1, 2017, HB248 was passed in the North Carolina Legislature 27 regarding the training period for pending members of the "Adult Care Home Community 28 Advisory Committee and Nursing Home Community Advisory Committee". Applicants 29 will be selected from our county "Applicant Interest List" for a condensed training and if 30 the applicant successfully completes the training, they would be recommended for 36 1 appointment. Therefore, when an applicant is recommended for appointment, it would 2 initially be for a one year preliminary term and their training will have already been 3 completed. 4 5 This agenda item was tabled until the June 8, 2021 Budget Work Session. 6 7 12. Adjourn 8 9 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 10 adjourn the meeting at 10:41 p.m. 11 12 Roll call ensued 13 14 VOTE: UNANMIOUS 15 16 17 Renee Price, Chair 18 19 20 Laura Jensen and Tara May 21 Clerk to the Board and Deputy Clerk to the Board 22 23 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 6 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 VIRTUAL BUDGET WORK SESSION 5 June 8, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Budget Work Session on 9 Tuesday, June 8, 2021 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Mark Dorosin, Amy Fowler, Sally Greene, Jean Hamilton, and Earl 13 McKee 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. 21 22 A roll call was called; all members were present. 23 24 Due to current public health concerns, the Board of Commissioners is conducting a Virtual 25 Budget Work Session on June 8, 2021 utilizing Zoom. Members of the Board of Commissioners 26 will be participating in the meeting remotely. As in prior meetings, members of the public will be 27 able to view and listen to the meeting via live streaming video at 28 orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 29 97.6 (Spectrum Cable). 30 31 32 Additions or Changes to the Agenda 33 Chair Price requested a motion to amend the agenda to add appointment discussion for 34 the following advisory boards and commissions after item 4: 35 36 Affordable Housing Advisory Board 37 Agricultural Preservation Board 38 • Animal Services Advisory Board 39 • Chapel Hill/Orange County Visitor's Bureau 40 • Orange County Parks and Recreation Council 41 Adult Care Home Community Advisory Committee 42 43 A motion was made by Commissioner McKee, seconded by Commissioner Bedford, to 44 add discussion of the advisory boards and commissions after item 4. 45 46 Roll call ensued 47 48 VOTE: UNANMIOUS 49 50 1. Discussion and Decisions on FY2021-22 Operating Budget 2 1 • Funding Decisions on the Operating Budget Amendment List 2 • Funding Decisions on the Other Funds Budget Amendment List 3 • Funding Decisions for Chapel Hill-Carrboro City Schools and Orange County 4 Schools 5 o Current Expense (Per Pupil) 6 7 The Board reviewed, discussed, and made decisions regarding the FY2021-22 8 Manager's Recommended Orange County Annual Operating Budget and approved a Resolution 9 of Intent to Adopt the FY2021-22 Orange County Annual Operating Budget. 10 11 BACKGROUND: 12 The County Manager presented the FY2021-22 Recommended Budget on May 4, 2021. 13 Subsequently, the Board has conducted two public hearings to receive residents' comments 14 regarding the proposed funding plan. In addition to the public hearings, the Board heard 15 presentations and held discussions with representatives of the County fire districts, the local 16 boards of education, representatives of the community college, and County Functional 17 Leadership Teams as related to the proposed funding plan for FY2021-22. 18 19 Tonight's Agenda: 20 Tonight's work session offers the Board an opportunity to discuss the recommended budget, 21 including discussion and review of the Budget Amendment list. As soon as these discussions 22 are completed, the Board will deliberate and make decisions regarding the FY2021-22 Annual 23 Operating Budget and approve a Resolution of Intent to Adopt the FY 2021-22 Annual 24 Operating Budget. The Board is scheduled to adopt the final FY2021-22 Annual Operating 25 Budget for Orange County at its Business meeting on June 15, 2021. 26 27 Travis Myren made the following PowerPoint presentation: 28 29 Slide #1 ORANGE COUNTY NORTH CAROLINA Intent to Adopt Budget Work Session June 8,2021 Virtual Meeting 30 31 32 3 1 Slide #2 Decision Points 1. FY2021-22 Operating Budget Cortsider and Approve Amendments to the County Manager's Reccmmen6ed Operating Budget 2. FY2021-26 Capital Investment Plan(CIP) Consider and Approve ArnerbiJments to Ili#County Manager's Reeortlmended Capital Investment Plan 3. FY2021-22 County Fee Schedule Consider and Approve Amendments to the County Manager's Recefmnerl6ed Fee Schedule F RArvr_.r_ COUNTY 2 3 4 Slide #3 Decision Paints 4. FY2021-22 Tax Pates Cork5ider and Approve amendments to Rhe County Manager's Recommended the Ad Valorem IProp"I Tax Rata,S ial Ddatract Taut Rabe,and Fkre Dlstrlct Tax Rates. 5. Break 6. Resolution of Intent to Adopt Consider and Approve the Rasatuliem of Intent to Adopt the FY2021-22 4aeratina 6udaet at tale Board of County Commissioners Regular Meeting on June 15,2421 - Gpefahrg Hudget far FM21-22 - Year One("2021-22t of the CaptalImms nmol Ran&Acupt t=ine Y)Rar Plan - Cauntg,SWIM❑Islnet.and Fire Ekswid TM Rate3 Fee Schedule ORANGE COUNTY 3. li7OWn 1 CAROLLNA 5 6 7 4 1 Slide #4 Operating Budget Amendments AmRodm'rnk Gera 6thr*Fund 9Httlr Number SPansw GeP*rull�rrk A+Yumndmraet)AuUca. ne�T Favid TOW TOW Fund 9aurcr C9rYAIRGY�Y Iti Sin rurdrg Irrh.3-1 21�'.2dPAp1 Grwm Lh1Nm Twch 9ucnacc Carcar(e95Y1tln S7p']p3 W S?U,G]Q']p .bfiPk iarcerlRsimu sh.,f Rr=}ulr!hr 3hrr1f[r.ronm.x:ra .i..`20P]G2 Do1a:n Larynnwri rodua2 aRe'ar'm�rv�,r41+n'rs d t51']9 Qp3 WS ISip3.3-19 aDI i%b HYr FYM2,.22 wogo Ek."'e h.F.6,9 t.P.&M 2i-220P-001 ?'i�mmrsNl Olrear ti�K—ME16 lortheahrirhmI 139.00.11}]F IS118.310001 A,RPA E-IM p+t Zl lW Yrac imkided n the mwrsl 4 ORANGE COUNTY NORTI[CARDLENA 2 3 4 Chair Price read the first amendment: to add $70,000 to support funding of the small 5 business center position at Durham Technical Community College. 6 Chair Price asked if the Board should vote on each amendment individually. 7 Travis Myren said yes, until the Board considered the staff amendments, which could be 8 considered as a group with one yes or no vote. 9 Commissioner McKee asked if staff could clarify how the position for the Small Business 10 Center will be funded after year 1. 11 Bonnie Hammersley said ARPA funds will be used for subsequent years, if they are 12 available. She said if these funds are not available, she will recommend that the position be 13 funded through Article 46 funds. 14 Commissioner McKee asked what part of Article 46 funds will be used. 15 Bonnie Hammersley said it would be from the personnel budget of Article 46. 16 Commissioner Greene said the strategy for future funding is smart, and it is an 17 appropriate use of both ARPA and Article 46 funds. 18 Chair Price agreed, and said it is a good use of ARPA and Article 46 funds. 19 Commissioner Fowler asked if the Economic Development Department does anything 20 similar to what this position will do. 21 Travis Myren said this is direct technical assistance, which the department does not 22 currently provide. 23 Chair Price said the extent of the County's assistant currently is to help with applications, 24 but no hands on assistance. 25 Commissioner Hamilton said she wanted to know exactly how this would not duplicate 26 existing small business supports, including the Chamber of Commerce and non-profits. She 27 said she wanted to remind people that there are a lot of needs in the County, and if the BOCC 28 does not use the funds for this purpose, there are other economic development needs, including 29 school needs. She feels we could use the money elsewhere. 30 Commissioner Bedford said the President of Durham Technical Community College, JB 31 Buxton, sent an email that hours in this position have been increased at the Durham campus. 32 She said she is pleased that the County supports LAUNCH, PFAP for food economy etc. She 5 1 said she is not sure if SCORE has been available during the pandemic. She said it was very 2 generous of the Chamber to share its knowledge about PPP loans, even with non-members. 3 She said Durham Tech will also receive a little over$10 million in ARPA funds. She said half 4 must be used to support students, and half must support institutional needs. She said she 5 hoped Durham Tech might be able to maintain funding for these hours, and the County could 6 continue to monitor it for future funding. 7 Commissioner Dorosin said he endorsed the amendment, and this funding makes 8 sense. He said it a relatively small amount of money. He said programs like Commissioner 9 Bedford mentioned serve a limited clientele, while Durham Tech serves a very different and 10 underserved cohort. 11 Commissioner McKee said he was satisfied with the funding described by the Manager 12 Commissioner Greene moved the amendment, Commissioner McKee seconded. 13 Chair Price asked everyone to raise their hands on Zoom if they support. 14 15 Roll call ensued. 16 17 VOTE: Ayes, 4 (Chair Price, Commissioner Dorosin, Commissioner McKee, and 18 Commissioner Greene; Nays, 3 (Commissioners Bedford, Commissioner Fowler, and 19 Commissioner Hamilton) 20 21 AMENDMENT PASSES 22 23 Commissioner Fowler asked if the Sheriff could speak to his ability to meet the terms of 24 the amendment. 25 Sheriff Blackwood said he has never had to consider a cut to his office. He said his 26 office is not a County department, but is a stand-alone office. He said his office tries to be 27 fiscally responsible, and has operated well within the budget since he has been Sheriff. He said 28 his office is a leader in the state and the nation, with innovative programs for mental health, 29 youth in the community, and working with Criminal Justice Resource Center to allow those who 30 leave his facilities and never return. He said his office has taken steps to reduce inmates, and 31 has offered de-escalation training to every department within the County. He said he works 32 tirelessly to reimagine the criminal justice system. He said he provides evidence-based training. 33 He said his in house IT staff work tirelessly on data sets to provide information and answers in 34 order to address root causes of disparity. He said as hard as he works, his staff works harder 35 and focuses on community safety. He said his employees have done so without raises for two 36 years, and the outlook is bleak for next two years, but this will never affect his office's 37 commitment to the job. He said all programs cost money, and reducing an already trimmed 38 down budget is counter productive to the goals outlined in the mission statement. He said it 39 would also make it difficult, if not impossible, to achieve goals by those demanding change to 40 criminal justice system. He said when one excels one is rewarded, and if one fails one may be 41 subjected to sanctions or termination. He said nowhere is success rewarded by sanctions, 42 demotions, defunding, etc. He said the men and women of Orange County Sheriff's Office are a 43 shining light. He said if this Board is compelled to punish the Office, despite its excellent work, 44 he cannot stop it. He said he will tell his staff it is not as a result of anything they have failed to 45 do, and he would accept the blame and pray his staff does not go elsewhere. 46 Commissioner McKee asked if the County Manager recommended any reduction for this 47 office. 48 Bonnie Hammersley said she did not. 49 Commissioner McKee said he saw no way that a 5% cut could avoid impacting the 50 programs at the Sheriff's department. 6 1 Sheriff Blackwood said that was right. He said there are issues that have not been 2 talked about, and his office does not have enough personnel, storage space, etc. He said he 3 cannot stop the BOCC, and he has to work with the budget he is given. 4 Commissioner McKee said it would affect jail staff, law enforcement officers, and 5 diversion programs that the Board has put in place. 6 Sheriff Blackwood said they have to take into account fuel, overtime, responding to calls, 7 etc. He said it will hurt his office. 8 Commissioner McKee said there is a nationwide effort to cut back on law enforcement, 9 and it is not paying dividends. He said he does not support the amendment. 10 Commissioner Dorosin said the Sheriff makes a compelling case for his office. He said it 11 is not a department, but it is funded like every other department in the County. He said this 12 amendment is not a punishment, and almost every department is making this cut, on 13 operations, not on personnel. He said it is not accurate to lump the Sheriff's Office in with 14 Health, Social Services, Aging, etc. and to characterize this as a punishment is not accurate. 15 He said every other department making these cuts is not being punished, but rather it is 16 recognition of the critical position the County is in. He said, in the interest of fairness, the other 17 departments that have been exempted are different. He said this is a measure that needs to be 18 taken at this time, and it is reasonable to do so. He said any department head would make a 19 similarly impassioned argument, but nonetheless, these are critical times. He said the BOCC 20 needs to look closely at all spending, including this office. 21 Chair Price said she sees Public Safety as an essential service. She said she would like 22 to pull away from thinking just about the policing aspect, as some neighborhoods are over- 23 policed, but the Sheriff's Office works with Housing, social services, etc. in crisis intervention. 24 She said when there is an eviction, domestic violence, or other such crises, the Sheriff's officers 25 are there. She asked if the office just brought on two new people to work with mental health. 26 Sheriff Blackwood said he has a Mental Health task force, which has some additional 27 needs. He said questions remain on how this will be funded. 28 Sheriff Blackwood said his office is a part of public safety, as set out by the budget 29 guidelines of the County Manager. 30 Chair Price said there are a lot of things the Sheriff's Office does that would be 31 jeopardized by a cut, and this office is among the first responders. 32 Commissioner McKee disagreed that the Sheriff's office is different than public safety. 33 He said the Sheriff's office is put in special situations, including rescue, emergency services, 34 health, welfare, etc. He said the County has made strides through the Sheriff's department to 35 look at alternative ways to serve the community, and he cannot support the amendment. 36 37 A motion was made by Commissioner Dorosin to approve the amendment to reduce the 38 Sheriff's budget by 5% for the FY 2021-22 fiscal year. 39 40 Motion failed for lack of a second. 41 42 Chair Price read the amendment to eliminate funding for the Piedmont Wildlife Center 43 afterschool program. 44 45 A motion was made by Commissioner Bedford to approve eliminate funding to Piedmont 46 Wildlife Center for the after school program. 47 48 Motion failed for lack of a second. 49 Slide #5 7 Operating Budget Amendments Adar,►demnl Gamral Other Fund 0(h1w Fund Mlumkw F Nwwor DsRwdwwm ArrNlw ndmewidon Amourrl UW*o+all s�iuree ` ,Deduce the Wvnly-]Carin4aOM '.n 1he Cb ao Hdi Ub V by the 21.22UP+7G7 COMM-,�a ger rain �ia^r ra�ceMn➢e r3 6%j IMI FY (31.GiB ODi ¢1dD 125 00p Oude•n Dmedmenla+ 2421-22 Lipari vexes buop q , mdurk-d m-p reo Id IM Pr 2-721- 22 hese 8017-.1 UsQ U DID aDp ar die X.micas RkU.ug P6ti1.PtiliARPAMMIU L4 1"dwdel dy A&A b71AQ&n CHCCS aid DC=9 io gugWn 21.MP-40 Rnm5113W-1 Eiklcalnn siidimsl:;acal wmnond-ard # 30DD1.C*000 r,S10_'r9M 93M.G 060 ABPA andlen MAMA haadh Idi Wehrdh3y,to zpilbt adier perassable uwr th i qunow sludmd Wormy and addlidi 1hl Dwnuner!]i$1 ORANGE COUNTY NOWn I CAROLINA 1 2 3 Chair Price read the amendment to reduce the County's contribution to the Chapel Hill 4 Library by the same percentage (5.6%) as the reduction to the Library Services department for 5 FY 2021-22. 6 7 A motion was made Commissioner Dorosin, seconded by Commissioner Greene, to 8 reduce the Chapel Hill Library budget by the same percentage as the Library Services budget. 9 10 Commissioner McKee said it would be a better collaborative effort to discuss this 11 mutually with the Town of Chapel Hill. 12 Commissioner Greene said the County has cut its own library services, and it seems fair 13 to apply the same level of cut to Chapel Hill. She said she is aware that the Chapel Hill Town 14 Council would like to reenter those discussions in the fall, and it does not seem inconsistent to 15 her to take this move at this time. 16 Bonnie Hammersley said she met with the Chapel Hill Town Manager, and he saw this 17 as the County doing a reduction across library services, and it is part of a bigger picture. She 18 said they hope to reconvene in the future to talk about funding, but the Town understands this 19 reduction as being consistent with the library system at large. 20 Commissioner Fowler said it feels equitable, but does not speak to how she might 21 consider future negotiations. 22 23 Roll call ensued. 24 25 VOTE: Ayes, 5 (Commissioner Bedford, Commissioner Fowler, Commissioner Dorosin, 26 Commissioner Greene, and Chair Price); Nays, 2 (Commissioner Hamilton and 27 Commissioner McKee) 28 29 MOTION PASSES 8 1 2 Chair Price read the amendment to use $3,000,000 of the American Rescue Plan Act 3 (ARPA) funds to be divided by ADM between CHCCS and OCS to support students' social, 4 emotional, and mental health; for technology to ensure access to remote learning, and/or other 5 permissible uses that promote student learning and address the opportunity gap. 6 Commissioner Hamilton said the County serves 20,000 children, and the needs are 7 immense. She said the funds the schools have will be used quickly to address educational 8 deficits. She said she hopes some of these funds can serve pre-K students as well. 9 10 A motion was made by Commissioner Hamilton, seconded by Commissioner Bedford, in 11 order to have further discussion, to approve the amendment. 12 13 Commissioner Bedford said she values public education, but does not support the 14 motion. She said CHCCS has $11 million in fund balance, and hoped they would spend that 15 down. She said CHCCS will receive $3.2 million in ESSER II funding, and $7.2 million in ARPA 16 funding. She said CHCCS can use the ARPA money and fund balance. She said Orange 17 County Schools has less in its fund balance, but also has $3.7 million in ESSERS II and $8.2 18 million in ARPA, due to low-income students. She said this is enough money to get through one 19 year. She said the districts will be okay, and she would look to support the schools in future 20 years. She said the districts are still below the national average, and children are part of the 21 vulnerable populations. She said if enrollment increases, this Board will see if a budget 22 amendment is needed. 23 Commissioner McKee said Orange County is the backstop for the schools, and will not 24 let the schools fail. He said should the need arise, the schools can approach the County for 25 support. He said he is sure he would vote for that support, and the Board would as well. 26 Commissioner Fowler said Commissioner Hamilton, Commissioner Bedford, and 27 Commissioner McKee all make good points. She said she likes the idea of expanding pre-K, 28 but this might not be the right time to do so. She said given the arguments Commissioner 29 Bedford made, she would be prefer if this amendment was slightly less. She said she is worried 30 about Orange County Schools. 31 Commissioner Greene said she appreciated Commissioner Bedford's comments on this 32 issue. She said the Board does not know how the schools would spend this money. She said it 33 is not wise to allocate the money in this way right now. She said the Board can continue to 34 monitor things as the year goes on. 35 Commissioner Hamilton said she understands the arguments, but the schools do have a 36 plan. She said the districts talked about having more mental health professionals. She said 37 these funds would be targeted to mental health needs and broadband. She said Orange 38 County Schools had to provide hot spots, and will continue to do so. She said this money is 39 targeted, and will meet specific needs. 40 Commissioner Hamilton said these kinds of services require planning and people in 41 place to deal with the mental health needs of children. She said the schools need the money up 42 front. 43 Chair Price agreed there is a need, but she would rather wait until the fall once the 44 Board knows where some of the other money is going, and then work with the schools on 45 determining the next best steps. She said additional funding can be provided at a later date. 46 She said if the Board provides funds to the schools, it has no control of how it is used. 47 Commissioner Greene re-read the amendment, which contains language that is wide 48 open, and was the basis for why she said she did not know what the plan was. 49 Chair Price said she would be happy to look at this again in the fall. 50 51 Roll call ensued 9 1 2 VOTE: Ayes, 2 (Commissioner Fowler and Commissioner Hamilton); Nays, 5 3 (Commissioner Bedford, Commissioner Dorosin, Commissioner Greene, Commissioner 4 McKee and Chair Price) 5 6 MOTION FAILS 7 8 Slide #6 9 Operating Budget Amendments Arnwr4nvent 0�sro Othw Fund Other Number Suer DepaslmeaYt ,4em5fidmeitt le5ma'r meunl Rood TiAhI Tall Fund Tn paygm fifth w Am MEW Incemo of]Vin ur ka,cw61ba oii}hlo fm an ABPA qwi m a&u wih Eaunly lak inmowr.msdtng 2i.220PADE commasanar Pd[ Nul. neon the 2021 PowAman. Thy 5 560-76] i51a01,�-S."W] 55091-3 AAPA OL$4WIemal gJan world Ve alkYWrior4d lhrwgr rho CWWJP'a Hwu nq ➢�A'fGmMn,mdthogcop"LV n w Ian tlia ra¢pnynfa punary mm16�rce fora Iawl ihnae Beam ORANGE COUNTI !%t7RT]I C'%7kOLINA 10 11 12 Chair Price read the amendment to assist eligible taxpayers, with an Area Median 13 Income (AMI) of 30% or less, for an ARPA grant to assist with County tax increases resulting 14 from the 2021 Revaluation. 15 Chair Price said she would eliminate the language about area median income of 30%. 16 She said she would like to set aside $250,000 to help taxpayers who do not qualify for the 17 Homestead Exemption. She said she wants to stabilize neighborhoods. 18 Commissioner Dorosin said he was going to propose a similar alternative. He said he 19 wants to set aside some money, but he wants to spend time setting up the program. He said it 20 needs to be more than an AMI level, such as how long has someone lived in the house, the 21 burden of the taxes, etc. 22 Commissioner Greene said she spoke with the Executive Director at the Marian Cheek 23 Jackson Center, where there is a small program to give tax relief. She said this program has 24 certain criteria, which she explained (age, tax burden — 10% or greater, length of time in home, 25 80% AMI, etc.). She said there are other programs to investigate, and this deserves study in 26 the fall. She said the Cheek Jackson center has about $45,000 for this year in the private fund 27 for tax relief. She said the Executive Director suggested allocating $25,000 to the Jackson 28 Center to cover the 53% increase in property values for this year. She said the County Attorney 29 said that was possible. She proposed setting aside $25,000 from Social Justice Fund for 30 allocation in the fall to the Jackson Center to support tax relief. 10 1 Chair Price said she is proposing funds for anyone in the County that is tax burdened 2 because of the current revaluation. She said hopefully the number of people will come down 3 through the appeals process. She said she wants to help people who are tax burdened, in 4 order to get a handle on gentrification. 5 Commissioner Dorosin clarified his remarks and said that he supported setting up a 6 fund. 7 Chair Price said she would like to partner with non-profit organizations and County 8 Departments to come up with criteria and plan. 9 Commissioner Fowler asked for clarification on Chair Price's amendment. 10 Chair Price said she just wants to set aside money to assist residents. 11 Commissioner Fowler asked for clarification of the amount. 12 Chair Price said she was thinking of an amount lower than $500,000. She said she did 13 not want to rely on the Social Justice Fund, because these funds may be needed for OWASA 14 bills or other needs. 15 Chair Price said she would want to set aside $250,000 to relieve tax burdens. She said 16 the Cheek Jackson Center would be eligible to pursue some of these funds. 17 Commissioner Fowler said she could support either. 18 Commissioner Greene said she wants specificity on this motion, and there should be a 19 limit of the AMI. She said $500,000 is too high, and she would stop it at 80% 20 Commissioner McKee asked if the Board would accept a change of wording in the 21 amendment to say that$250,000 be set aside for grant tax assistance for those making 80% 22 less than the AMI, with details being worked out in a work session after summer break. 23 Commissioner Dorosin said he would include the phrase "as well as any other criteria, 24 as established." He said $250,000 is the right amount. 25 The Board agreed by consensus with Commissioner Dorosin's additional wording. 26 27 A motion was made by Commissioner McKee, seconded by Commissioner Dorosin, to 28 approve setting aside $250,000 for grant tax assistance for those making 80% less than the 29 AMI, as well as other criteria as established. 30 31 Roll call ensued. 32 33 VOTE: UNANIMOUS 34 35 36 37 38 39 40 41 11 1 Slide #7 Operating Budget m nd ments 'A1r1WAMnL General Udhei Fund Oftr Nunr�r °'A4or DkRoeilns ndmant4loGa.4 Fund TQUI TWO Fund Scrurte a am Sudord ARPAflnda km •..- _ - -- 21-2203 07 Mall Aafssodwnl ORM Funds rW Fend la Emergenp S 1326718601x7,3417,611 aa} 53267J96a0 APPS, laecumv Fund.awlvde al 1h. _ rd Fund flp6 Wrgje kmdogk Fund Ea44rss .9.i.2t�P-0tim+3 SO Adrml Ltlm M.,Ft. hh_Ude AT,Fn[k!{nrr irx e S 6dMddd �S3 diT 619 db'I 56d b1d d6F" UWAU �raNnenl an n.r�n.w i e - Gt61u !II 6 _ L4l.Ok Of Em LTJEr14Y HP1 W1g fu qF-0{.} 9�Amendment 4aLOwFundNake Vi3mmrPmg4 Gree9al S 413.*Aj 00 kUA1F.611 dU) 1,1MA"O HM 4 OP,ANGE COUNTY NORT]4 GA3RC1O]_LNA 2 3 4 Paul Laughton, Finance and Administrative Services, read the staff amendments to the 5 budget from the PowerPoint slide. 6 Commissioner Dorosin asked if the first amendment on the staff list needed to be 7 revised in light of the amendment for more money for the schools not passing. 8 Paul Laughton said no. 9 10 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 11 approve the three staff amendments listed in the PowerPoint presentation. 12 13 Roll call ensued. 14 15 VOTE: UNANIMOUS 16 17 12 1 Slide #8 2 Operating Budget Amendment Alnrlccl nt Spanqux C1"03mmmnt Amort nt Mohan Arm wN Genmi Fttnd;[74111mr Fr Fur�� rr Numh■d JvUj I Vi e,, Adan tlla Urhan Racycfrg CwumC1 irai4 d a1 bnrV9 tba Fa]f rl'fJ331. 'amcaL IM1IIa11.W Tb]an:�lYtid 21.2OP-61G Alnsl.lmel+ EWK7ala. ralecrm ie manrtcrarya tam S _,15225(11 0.t17_d11A S 516M D] Iva WA F_1 famavlrg blal"Ww A41WMd Fmda and apanabrg cans of 3275 X51 and adlog bac-4 1M c Waat of 3'911715 1mlaas4 a,.agar&l 6atr 5arAc i - ... 71.2211P-011 BWAilparidmQu. Elll:i_u.cs I1:4i .r.FY 21_27.ac a Nwl c( i 15176] 15341Y 619.G9P3 IU7 Ua rs� F.id Ib:rnJ afdrn)711219rarcng Fwdtl _vclaga aiat�rns. lsSUM �lme m CtpWrd Debt 86erdte . 21.22OP412 WA.rd"rt ��smredsdinFr21-22assm5mtof 1 11§4A IS341Fall 6dos 11WDI Wast. Fmd the(n1'Spn19 2621 lmm"11 Flnda OKANGE COUNTY NOW n7CAR.01_(NA 3 4 5 Paul Laughton read additional staff amendments from the PowerPoint presentation. 6 Commissioner Fowler asked if there is a reason for the change to the Urban Recycling 7 Contract. 8 Bonnie Hammersley said the vendor requested the changes, and the County accepted 9 them. 10 11 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 12 approve the additional staff amendments listed in the PowerPoint presentation. 13 14 Roll call ensued. 15 16 VOTE: UNANIMOUS 17 18 13 1 Slide #9 Operating Budget t m ndm nt AmandFnent General Farrd Othtr 00mr Marr 5�runvar parGnMnt MrondmarmHauaa� Mwarart TOWFarms ToGll Ful 9arrca `Ammuvaeu IMA Wdtl m dARRA lords ram i. CeP,Jel S1aFAm ndm r* Fink 'Agl"S as Fuvlln irw S �'ai.6Jbbbi 13417.$11 46.1 dad666d.60y,MPA y�LV Recd Furl {ammrnay aw a ELdgabod ARRA.lurds tam 21.22pP-01a `.+4i.5n.e.4�- LkrmbpueM era Carr.remty oerelm M Fu rd 6 0AM71161 13dV.6il 061.STJ6367 WWPA Find oo die Em:iWmrc R&cNw,Furl —A60 --s ORANGE COUNTY NOR1][1r43 LINA 2 3 4 Paul Laughton read two additional staff amendments from the PowerPoint presentation. 5 He said this change keeps all ARPA funding payments isolated to the Emergency Recovery 6 Fund. 7 8 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 9 approve the amendments listed in the PowerPoint presentation. 10 11 Roll call ensued. 12 13 VOTE: UNANIMOUS 14 15 Travis Myren presented the recommended school funding information: 16 17 14 1 Slide #10 Recommended School Funding • Operating Budget School Funding — page 164 FY2021-22Operating Wall - - District Current Expense $89,353,187 P-1,1De Iaik Merrb—ND DeW Service $23,738,246 ¢arA.v�catmb�DsEria Health&Safety Contracts $3.629-597 rYv lova Nurse perfaci4ry One SareLy Ofter rar rlfdele and Hgh Setnde TOTAL $116,721,030 Current Expense $89,353,187 Total Projected Students 20,461 Total Per Pupil Allocation $4.367 OP,AANGE COUNTY 1 C. NOR-][O%ROLINA 2 3 4 Commissioner McKee said he supported the County Manager's recommendation, given 5 the school systems fund balance availability. 6 Commissioner Fowler said the schools have great needs, but she is going to approve 7 this allocation. She would be inclined to make changes in the future as ESSER funds go away. 8 9 A motion was made by Commissioner Bedford, seconded by Commissioner Dorosin to 10 approve the per pupil allocation of$4,367. 11 12 Roll call ensued. 13 14 VOTE: UNANIMOUS 15 16 Paul Laughton reviewed the impact of the amendments that were passed. He said the 17 only impact to the General Fund is the reduction to the Chapel Hill Library budget by $31,816. 18 He said the budget is out of balance by that amount, and the Board will need to decide where 19 those funds will that go. He said the Board can also reduce the fund balance by that amount. 20 Chair Price asked if that includes the tax burden relief. 21 Paul Laughton said that was funded with ARPA funding, as well as the Small Business 22 position. 23 Travis Myren asked if the tax equivalent could be identified. 24 Paul Laughton said it was around .0001 cents. 25 26 2. Discussion and Decisions on FY2021-26 Capital Investment Plan 27 28 • Funding Decisions on the Capital Investment Plan Amendment List 29 • Accept FY2021-26 Capital Investment Plan and Approve the Intent to Adopt 30 Capital Funding for FY2021-22 15 1 The Board accepted the FY2021-26 Capital Investment Plan and approved the Intent to 2 Adopt Capital Funding for FY2021-22. 3 4 BACKGROUND: 5 For over 20 years, the County has produced a Capital Investment Plan (CIP) that establishes a 6 budget planning guide related to capital needs for the County as well as Schools. The current 7 CIP consists of a 5-year plan that is evaluated annually to include year-to-year changes in 8 priorities, needs, and available resources. Approval of the CIP commits the County to the first 9 year funding only of the capital projects; all other years are used as a planning tool and serves 10 as a financial plan. 11 12 Capital Investment Plan —Overview 13 The FY 2021-26 CIP includes County Projects, School Projects, and Proprietary Projects. The 14 School Projects include Chapel Hill-Carrboro City Schools (CHCCS), Orange County Schools 15 (OCS), and Durham Technical Community College— Orange County Campus projects. The 16 Proprietary Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex 17 projects. 18 19 The CIP has been prepared anticipating moderate economic growth of approximately 2% in 20 property tax growth and 4% sales tax growth over the next five years. Many of the projects in 21 the CIP will rely on debt financing to fund the projects. 22 23 The items below include revisions made to the following Capital Projects since the presentation 24 of the Manager's Recommended Capital Investment Plan on April 6, 2021: 25 26 At the May 13, 2021 Budget Work Session, staff included a revised Schools Capital Projects 27 Summary reflecting adjustments made in regards to changes to the FY 2021-22 budgeted 28 average daily membership (ADM) percentages, based on changes made from the time of the 29 original CIP presentation and the FY 2021-22 Manager's Recommended Operating Budget 30 presentation. The impact of these numbers changed the CHCCS percentage from 59.99% to 31 60.36%, and changed the OCS percentage from 40.01% to 39.64%. 32 33 16 1 Slide #1 Capital Investment Plea Amendments AmandmeaA 9panwx Dmmrmwrrt Amsondunnt W"flon Aawuw lhllr�ror D-22OPMi Camnsaam'Phre AMS Add UO.WOb]the.AO9klmryt%j-eMstotheOld S 40 OWN 1.e1Rdlrum ndepmk aid wlwce 21.2213P-aO2 CwnTizaikipaiPrwre Emn9errcySesacesRedicatheeshmalrbriheEmirwry3FxesUurtr g A.M.Wj kmmuhord sr the Qmal e Chnpr rods ORANGE COUNT", NORT7 t t::P0]IN-N 2 3 4 Chair Price read the amendment to include ADA improvements at the old courthouse. 5 She said it would be funded by reducing the Emergency Service study consultant, which was 6 over estimated. 7 Commissioner Hamilton agreed that the Board should support this amendment. 8 9 A motion was made by Chair Price, seconded by Commissioner Hamilton, to approve 10 both amendments listed on the PowerPoint presentation. 11 12 Roll call ensued. 13 14 VOTE: UNANIMOUS 15 16 17 1 Slide #2 a itat Investment Plan Amendments Amendment Sp4 wor C1wartnwnit Amondmvro Motpm Amount Number Elmrrflc ir2 al IN CIMN Chugs Mbgallogn Farda d Rldhd hr.FY7g171;22 and NW63UTA 1a'"Dakt and 71.7211P-063 >umusslarat FaW Cltarma Tar Fardi CWn©ALRU IJfldlman prgoere lho aftl hyl to raraeas 15223.332 SUI mmtgr Iho grwa proems hr a unrksUbw rr rargNnfn to apdij lar rutrk chapel r11 Cay+ba,n Trans*fill 3i%ar i-i ar the prq Kted Orn"Charge 21220E-0LW %armsaane F".. vkpawnFundslAr^tndmem1rl1-MF34131inCKCCSfor 501.98275 Dly Sri,uoy [;frrsile til9alim pajer?e .Orange CGWHV Transfer 39.64%of W of the prolarted U ndte Charip . 21.=P-005 Cm�mrsan.xFvrAai txlgds Merl hnFundslArnendnmlr12122CP�Q31ioCrt fw 3 E3,183fi6 II Omit kilkowr Pro" V Assv7 Mcnarynneri Traa�LAor 1,'2 dthrr ffWid C6m�1a ChN99 Wgwaa 71.27iJP-0g6 Cmsmrc:anor FarrVr S.r,lus F„rdL fAfffift art 921-2]L1P-0m1 la Csi MF Asaol 5 134.16675 rJSa'bg4+.11prl�sraws A7❑�nata Hlr,gaiun pxlrsls ORANGE COUNTY NORT7 t l_.kROLLN& 2 3 4 Commissioner Fowler read the amendments listed on the PowerPoint presentation 5 regarding allocation of climate tax funds. She said this helps in a very tight budget year, it helps 6 the climate and helps the County's bottom line. 7 Commissioner Dorosin said he cannot support the amendment. He said the application 8 and vetting process developed for the climate tax is the right way to go. He said the schools 9 went through that process and were awarded grants. He said the proposed amendment 10 eliminates County oversight, and creates two priority lists. He said there could be five great 11 projects in pot 1 that could have a bigger impact than projects in pot 2, but pot 2 projects could 12 still get money. He said if the goal is to spend the money in the way that is most impactful, the 13 way it is set up now is most effective. He said he is not concerned about funds going to other 14 entities if those entities have strong projects. He said residents of those municipalities also pay 15 this tax. He said the goal of these funds was to find and support projects that meet the Board's 16 goals on climate change, wherever they come from. 17 Commissioner McKee said he is not going to support Commissioner Fowler's 18 amendments, but will support Commissioner Greene's on climate tax funds. He said he liked 19 both proposals, but unfortunately will vote for one and against another. 20 21 Chair Price said both proposals have good points. She said during the first year of the 22 climate tax, there were flaws in the process, but a new system was worked out that was more 23 fair and more community oriented. She said there is great enthusiasm from the community, 24 which speaks highly to the merit of the project. She said she would like to leave the process 25 alone for another year. She said she does have some issues with municipalities vying for the 26 funds, but she would like to give the Commission for Environment another round. 27 Commissioner Fowler said she is willing to withdraw her amendments and support 28 Commissioner Greene's. 29 30 18 1 Slide #3 Capital Investment Flan Amendments 14aNumb ar eaei S"nsm Dilmrt111ent �lmentlmCm nkNon Amount Nup9Ea Abulo W a11119 Cifful9 CMmga L11140on Fulls plapLaad W FYMI.22 IG Couriy tAiIRM OR)KIL ud 11210d19srMm19 With any had conlnua diDglnll ploccc.G 'IaI 111111ichW11r6 ar nanpidti ld apptl,for hndG II dal 21.2CIPAp➢ Coenmwwm i Glww El ai1ro Tar Farn]L "gh pn""scan"hN olwyh 1a glattp al f lal any IC283,.3.32 Siff Jo2ion IhG IIIrdr.9iarll cahilalod 1119 alasap lack aanr to 1hi rr29 Tial L LiMM9111YIW113r1't1 rd. Rapl.da W dd to Lcarad In Iho Swmo lacy iand Ih@swing alio LIN≥ y'Gifl trydla CodlmLann9r111i EnwaareMfall and dli Hunan R91n13hL CIa71.a Ldnan 001 Kuly am C{1RIal Ahuip rho alhar had 131 rho ima srhwl d,;l i& Tho- dwiaaG xral6i ggwza ggaelL caalpGluwM tdiamrbg Iha Chagrd M-1211WIo "P "i 'w 1 h char gran pvcaos II ml aawiflI {ay 3chwk and papas 9caw Nghh Qw*io q.,,akit ar t t f aWy raw9a :i.72CJP-0pe3 CQ"FImL;anil Glww the kinds grant k4aw od.111a enwwe Ilk Dais lulhG ram: 5 2EM 332.59 OrangaCalnll' yo;';6f 0"lyaumlhnd PnoiemG idbaLc dln 5{taa1L 3ha Linn way(and the Linn way aL dla ow 5di(1 by dla Larrr:nwnCNw hr the E"maaarr.and IN FY1aan Ra611aw Cam`I VGtiW 11ar GYNC+ nal ORANGE COUNTY N10F'T]I CILROLINA 2 3 4 Commissioner Greene introduced her amendments regarding the use of climate tax 5 funds. She said this amendment is not about improving the bottom line, but rather is about 6 finding the best projects to mitigate climate change. She said half of the money will remain as it 7 is, and the other half would be available for both school districts to apply for grants. She said 8 there will be a minimum scoring system, so not every project will not get funded. She said the 9 scoring rubric works well, and there is no reason it cannot work well with school projects. She 10 said if either half has a balance, she would like to see it all roll over and added to the next year's 11 tax funds. She said she support projects with maximum impact on climate change, and wants 12 to get the funds out in the community. She said she is fine with the current process, but her 13 amendment is a middle ground. 14 15 Chair Price asked if there is a plan in place if the schools projects score much lower than 16 the projects in the non-profit pool. 17 Commissioner Greene said there is potential downside in that scenario. 18 Chair Price asked if unused funds would roll over. 19 Commissioner Greene said they would roll over to the next year. 20 Commissioner McKee said he appreciated Commissioner Fowler withdrawing her 21 amendment in consideration for Commissioner Greene's amendment. He said if there are not 22 good projects, the money will roll over. He said he thinks there will continue to be good 23 projects. He said the budget is a one-year thing, and is not an end all be all for years to come. 24 He said Commissioner Greene's proposal will work well. 25 Commissioner Fowler said she supports having a threshold for benefit, and her goal is 26 climate mitigation. 27 28 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 29 approve the amendments listed on the power point, Commissioner Greene seconded. 30 19 1 Commissioner Greene said nothing would prevent a school from collaborating with a 2 non-profit on a project. 3 4 Roll call ensued 5 6 VOTE: Ayes, 6 (Commissioner Bedford, Commissioner Fowler, Commissioner Greene, 7 Commissioner Hamilton, Commissioner McKee and Chair Price); Nays, 1 (Commissioner 8 Dorosin) 9 10 MOTION PASSES 11 12 Slide #4 Capital Investment Plan Amendments Amwndmw* SPOHMN Depamy"nt AmairArirent Na on AmarrK bhrrrr 21-22OP407 Cemr10-e4.er Ham". Vfter&Sewer Gi4ay 1M Buri hamMeowe EDD Pima 3 Sewn fir-Y",I� r 2y�i1G®I CC d4klPs-Pregrelri IF'Y2D21-21J 1aYmr2QFY2022.21p ORANGE COUNTY -,r&11 I _%ADLINA 13 14 15 Commissioner Hamilton withdrew her amendment to delay the Buckhorn Mebane EDD 16 Phase 3 Sewer from Year 1 to Year 2 in the CIP. She said she feels reassured that the County 17 will not proceed until it has heard clearly from the community. 18 Commissioner McKee said he appreciates Commissioner Hamilton's consideration on 19 this item. He said they have spoken privately, and he fully supports community involvement. 20 Commissioner Fowler said she believes there needs to be more community 21 engagement, but she appreciates the withdrawal since staff will not proceed until the Board is 22 satisfied. 23 24 20 1 Slide #5 Capital Investment Plan Amendments Amenamt tm PJumEse�r SPonw Gwarmnt AwmndniwntNsrwn AmvurnC RecmrFY21-22iundngal5115ADand FY22-23iendnp 21-22OP-010 �mnaaevaner Oaftrd rxb array o1MAD in year wd ewn+lar the Bumham Am aludy 1 I1AMON ODI pp hlee-Pn�r slag areae al B C.D-and E V - fiarn Technreal I 21-22CaP-011 iAm—aamer Brdhrd m-Lrty CAMs• Mm the Ouhm Tadnriwl CRnmu*y Calrgr•Omge M 5 12a.5�F9iiDDl IDC Camml BuHng cou"CmWc Buidr9 Ergprnrrdiwr 1PYaam a Wend T parva P3 Aior eke �en M rrrin�n O%RPh hada to dearpn and mneme M. m��awmr v Mrlis+e and -Bra�l�±d a heo�Jbard nreaalnrciu3 WMd le mrre umemd and 21-22CIP-012 QmM �N�re urdenererd h mOivlda n Orange Cmrty runtuiantwalh I5 d.DODA$ M Lhr Penury Orperbnerd pudenre an ollumble uveaperlu m me.and speed ,,rye ORANGE COUNTY 2 3 4 Commissioner Bedford introduced her amendment regarding water and sewer in the 5 Buckhorn Area Study Areas of B, C, D, and E. She said she would withdraw her amendment. 6 Commissioner McKee said he appreciates Commissioner Bedford's withdrawal. He said 7 the funds can be left in the budget as a placeholder, and the Board can have a discussion and 8 move the funds elsewhere. 9 Commissioner Bedford introduced her amendment to move the Orange County Campus 10 Building at Durham Technical Community College to Years 6 and 7 of the CIP. She said 11 moving this project makes no difference to the debt, but it frees up $1.5 million in cash flow, 12 which helps to meet operating budget requirements. She said this is about fiscal risk, not about 13 the quality of projects. She said she wants to push out the project, so the County can afford the 14 building, potentially give staff a raise, restore library hours, etc. She said ARPA money is being 15 used to address hunger, utility, and housing, and it is unclear if the pandemic caused these 16 needs or just revealed them. She said it is important to prioritize health, safety, and hunger first. 17 She said Durham Tech is getting $10 million in ARPA funds to help with tuition and other needs. 18 She said going forward with this project would tie the Board's hands, but by waiting, the Board 19 can meet its operating budget with the revenues it needs. 20 Commissioner Dorosin said he vehemently opposes this amendment. He said the 21 BOCC has been talking about promoting education, serving resourced populations, and 22 promoting racial and economic equity. He said all of these things are reflected in the community 23 college system. He said the BOCC talks about supporting education, but if it only focuses on K- 24 12 education, that focus is far too narrow. He said the K-12 systems, especially Chapel Hill 25 Carrboro City Schools, do not serve communities of color well. He said students that depend on 26 Durham Tech do not have a PTA or organizing system that can send the BOCC letters by the 27 dozens. He said the BOCC is accountable to all residents, and cannot just listen to the loudest 28 voices. 21 1 Commissioner Dorosin read from an email from Liz Maylin De Jesus Sanchez regarding 2 her experience at Durham Technical Community College: 3 4 As a sophomore in high school, I was presented with the opportunity to take classes at Durham 5 Tech Community College to complete college credits in order to help students with future career 6 and college prospects. This option was comparable to the other programs offered by high 7 school as it also allowed for us to complete an Associates Degree which we could then transfer 8 to other colleges and universities in the North Carolina education system. This is an incredible 9 opportunity, which allows students to save money and time in their career prospects!...This 10 option was particularly valuable to me as a first generation low-income student who knew 11 nothing about what college was or even if I could get there. Through this opportunity, I was able 12 to expand my knowledge and create a strong foundation for my future through the Associates in 13 Arts program of study. I was able to do very well in my classes at Durham Tech, which showed 1 14 was ready for higher levels of thinking required at four-year universities. This also allowed me to 15 raise my GPA to become a competitive student when applying universities and scholarships. 1 16 was able to get 2 full-ride scholarships to Wellesley College, a private four-year university 17 located in Massachusetts. 18 19 1 know first hand that a second building would be an extremely valuable addition to the Orange 20 County Campus. An issue that I ran into when completing my associates' degree was that many 21 of the classes I needed to take to finish were only offered at the main campus. As a student at 22 Cedar Ridge High School, the main campus was very far away. This meant that these 23 opportunities were only opened to students who had the privilege of reliable transportation, a 24 driver's license, insurance, and gas money. All of these are expenses that many students do not 25 have or are not able to have. A second building would allow for the Orange County Campus to 26 grow and provide more opportunities for students who really need it. 27 28 Commissioner Dorosin said having access in Orange County is critical. He highlighted 29 the economic impact of having this building in the community. He said this project is not a 30 luxury, but a necessity. He said the economic savings only happen if there are no other projects 31 added, and assumes that the CIP is frozen in place. He said any project removed from the CIP 32 would have the same impact. He said when this project was moved up last year, several other 33 projects were delayed, and funding has been allotted to do research and planning this year. He 34 said that work will be in vain if this project is pushed back again. He urged the Commissioners 35 to read comments and emails about the benefits of the Community College system. He said for 36 the Board to not proceed is a grave disservice, and is hypocritical. He said he cannot support 37 the amendment, and hopes it does not pass. 38 Commissioner Greene said she appreciated Commissioner Dorosin's comments and the 39 emails from people discussing the impact of having a Durham Tech campus in Orange County. 40 She said if the State passes a school construction bond, she would like for the project to be 41 shovel ready. She said she wants to leave the $3 million for the year to use as matching 42 money, in case the State does fund it. She said she does not support the amendment. 43 Commissioner Fowler said supports the amendment. She said she wants a plan to 44 address all K-12 needs, and there are projects that were identified over 14 years ago that are 45 not on the CIP. She said Durham Tech can use other spaces. She asked if Hillsborough is the 46 best site, or if Chapel Hill-Carrboro may be better. She asked if it should be located closer to 47 where the population lives. She said she has a son who is going to Alamance Community 48 College next year. She said she is also a pediatrician who sees the great value of the 49 community college system. She said she wants to pause and evaluate all education goals. 50 Commissioner McKee attended a community college embedded within NC State. He 51 said he has taken classes at other community colleges as well. He said the BOCC always 22 1 hears from the most passionate voices, who all made good points, just as Commissioner 2 Dorosin did. He said this amendment is not about moving something back, but rather this 3 project was moved forward last year. He said the K-12 schools needs are over$300 million, 4 and the $120 million bond did not come close to covering them. He said the amendment calls 5 for Durham Tech to be put back where it was in the plan a year ago, and is not about taking the 6 project away. He said there is rental space that can be pursued if Durham Tech wants to start 7 programming now. He said if the K-12 program does not work 100% well for all students, there 8 will be little chance of success later in life. He said the BOCC must make sure all children are 9 getting a strong start. He said he is not concerned about having wasted money in the past year 10 on initial planning, and this information can still be useful. He said he would like to think 11 creatively about how to make it work for Durham Tech students, including increased 12 transportation to help them get to the Durham location. 13 Chair Price said she said she sees this Durham Tech building as an investment, and it 14 has been a topic of discussion for many years. She said the County needs the jobs, and needs 15 to train people. She said not everyone is able to afford a Duke or a Cornell. She said in some 16 cases the K-12 schools have failed, and the County needs to provide options for students to 17 continue their education. She said as the Board looks towards economic development, people 18 are unprepared for the available jobs, and the County needs to be able to provide a means for 19 people to get skills and education. She said there will be jobs that come from building a second 20 building, and many more thereafter as students receive skills through the education. She said if 21 people have a job, they can afford a home. She said the poverty programs of the 1960s failed, 22 due to too many handouts. She said the County needs to provide opportunities so people can 23 rise. She said if the Board fails to invest in Orange County, people will move to Durham. She 24 said the location in Hillsborough seems very appropriate to her. She said she supports the 25 building expansion 110%. 26 Commissioner Hamilton said this is a hard decision. She said the County talks about 27 investment in education, and has failed the K-12 education system by allowing older buildings to 28 fall into disrepair, which is a health and safety issue. She said her children attended local 29 schools, and there were problems then, but when she walked into a school building more 30 recently, as a CHCCS BOE member, she almost fainted. She realized the physical buildings 31 are at a point that she cannot support investing in anything else prior to improving the schools. 32 She said if the County cannot get kids through K-12, the students will not be able to access a 33 community college. She said the County does need programs to educate the workforce of the 34 future. She said she encourages innovation and flexibility to be able to do so. She said it 35 easier to move older children and adults, than it is to shuffle young children. She said when 36 ARPA money runs out, tax money will have to be used. She said the Board has to invest 37 smartly, and where there will be the greatest return. She said this is in the County's children 38 and K-12 education. She said she has petitioned to create a plan for that. 39 Commissioner Bedford referred to the idea of having $3 million available for potential 40 matching funds for the State. She said Gary Donaldson said the LGC will not like that. She 41 also asked if ARPA funds could be used, but they cannot. 42 43 A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, to 44 approve to move the Orange County Campus Building at Durham Technical Community college 45 to Years 6 and 7 of the CIP. 46 47 Commissioner Dorosin said if this amendment gets approved, it does not lower the tax 48 rate in the FY22 budget year. He said he wants to make sure people understand that. He 49 expressed concern about pitting K-12 students against Durham Tech students. He said the 50 only way to improve K-12 schools is to spend the money, and the Board could have picked any 51 project from the CIP to delay. He said choosing this project should have been the last option. 23 1 Chair Price agreed, and said this amendment is delaying a good project. 2 3 Roll call ensued 4 5 VOTE: Ayes, 4 (Commissioner Bedford, Commissioner Fowler, Commissioner Hamilton, 6 and Commissioner McKee); Nays, 3 (Commissioner Dorosin, Commissioner Greene, and 7 Chair Price) 8 9 MOTION PASSES 10 11 Commissioner McKee introduced the amendment to allocate $5 million in ARPA funding 12 for broadband infrastructure 13 Commissioner Greene said having $5 million shows the community that the County is 14 serious about investing. She said the taskforce feels good about other sources of funding to 15 add to the County funds. 16 17 A motion was made by Commissioner Greene, seconded by Commissioner McKee, to 18 approve the amendment as listed in the PowerPoint presentation. 19 20 Roll call ensued 21 22 VOTE: UNANIMOUS 23 24 Slide #6 Capital Investment Plan Amendments Amendmrenh spbmw [2epl,rdrlen! Am9ndt mlliNon Ankni bhrmbor 21.MP-011 &0Amendmed 111e10Cn6f$enicrw eeftit�afcr'llwt6^n9mre �rvrn�Nu7r g Yfid.l}}00 1 FN €5959W lam Yaw 21FY22.231 brdorp inlha olli Wavle.Cha L ndil L Wining Arra-VINCIS '1.22C1P,314 Sul Arrardmrrr 'SddWawg-Rnpwmy pfdF uYpnrarY Rap6lwrtar[pno rt bra Carrpbciw 5 i599,DID M 11011a Yefmadc nand in raplaca IN Lampcfw In �Y 20-21 ORANGE COUNTY t+,ORT]C C-,%ROL[Nh 25 26 27 Paul Laughton introduced two staff amendments to the CIP, to reduce the estimate for 28 the Emergency Services study consultant and remove $589,000 from Year 2 (FY 22-23) funding 29 in the Solid Waste - C&D Landfill & Ordinance Area. 30 24 1 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 2 approve the two staff amendments as listed in the PowerPoint presentation. 3 4 Roll call ensued 5 6 VOTE: UNANIMOUS 7 8 9 3. Discussion and Decisions on FY2021-22 County Fee Schedule 10 The Board reviewed, discussed, and made decisions regarding the FY2021-22 11 Manager's Recommended Orange County Annual Operating Budget and approved a Resolution 12 of Intent to Adopt the FY2021-22 Orange County Annual Operating Budget. 13 14 BACKGROUND: 15 The County Manager presented the FY2021-22 Recommended Budget on May 4, 2021. 16 Subsequently, the Board has conducted two public hearings to receive residents' comments 17 regarding the proposed funding plan. In addition to the public hearings, the Board heard 18 presentations and held discussions with representatives of the County fire districts, the local 19 boards of education, representatives of the community college, and County Functional 20 Leadership Teams as related to the proposed funding plan for FY2021-22. 21 22 Tonight's Agenda: 23 Tonight's work session offers the Board an opportunity to discuss the recommended budget, 24 including discussion and review of the Budget Amendment list. As soon as these discussions 25 are completed, the Board will deliberate and make decisions regarding the FY2021-22 Annual 26 Operating Budget and approve a Resolution of Intent to Adopt the FY 2021-22 Annual 27 Operating Budget. The Board is scheduled to adopt the final FY2021-22 Annual Operating 28 Budget for Orange County at its Business meeting on June 15, 2021. 29 30 Travis Myren made the following PowerPoint presentation: 31 32 Slide #1 County Fee Schedule • NoAmendmentsProposed • Staff will prepare an amendment to Update the Current Planning fee schedule consistent with changes to the Unified Development Ordinance adopted on May 98,2021_ ORANGE COUNTY 331. NOW][CAPOL[Ni 34 Chair Price referred to the gym annual facilities pass fees, and asked if this is intended 35 for anyone in particular. She asked if the County is charging families. 25 1 Bonnie Hammersley said she would speak with David Stancil, Department of 2 Environment, Agriculture, Parks and Recreation Director, on this and send the information to the 3 Board tomorrow. 4 Chair Price referred to land records, and said there are fees still listed from 1994. She 5 said it would be nice to clear this up. She said it is on pages 457. She referred to page 477 6 and fire inspections, and said she wants these revised soon. She said there is one fee that is 7 going from $185 to $1,200, which is a significant jump. 8 Travis Myren said fire inspection fees are being assessed based on building size. 9 Chair Price said she understands that it is justified, but it has been waiting for a couple 10 of decades, and may come as quite a shock to some. 11 Chair Price referred to stormwater management on page 467. She clarified less than 1 12 acre is $300; between 1-10 acres it is $300 per disturbed acre; and 10-25 acres is $600. She 13 asked if the larger the area, the greater the cost. 14 Craig Benedict, Planning Director, said the larger the project, the more complex they are 15 and require more time. He said staff monitors bigger sites as they may have more hazards due 16 to more land disturbed. 17 Chair Price said she does not understand the logic behind this. 18 Craig Benedict said he would review with staff, and get back to the Board. 19 Chair Price asked if the Board can express its intent to approve, if there are additional 20 changes pending. 21 Bonnie Hammersley said the Board could still do an intent to approve the budget, and if 22 there are changes they can be included on the 15th 23 24 A motion was made by Chair Price, seconded by Commissioner McKee, to approve the 25 fee schedule. 26 27 Roll call ensued 28 29 VOTE: UNANIMOUS 30 31 4. Discussion and Decisions on FY2021-22 Tax Rates 32 33 i. Ad Valorem Tax 34 ii. Chapel Hill-Carrboro City Schools Special District Tax 35 iii. Fire District Tax Rates 36 37 38 BACKGROUND: 39 The County Manager presented the FY2021-22 Recommended Budget on May 4, 2021. 40 Subsequently, the Board has conducted two public hearings to receive residents' comments 41 regarding the proposed funding plan. In addition to the public hearings, the Board heard 42 presentations and held discussions with representatives of the County fire districts, the local 43 boards of education, representatives of the community college, and County Functional 44 Leadership Teams as related to the proposed funding plan for FY2021-22. 45 46 Tonight's Agenda: 47 Tonight's work session offers the Board an opportunity to discuss the recommended budget, 48 including discussion and review of the Budget Amendment list. As soon as these discussions 49 are completed, the Board will deliberate and make decisions regarding the FY2021-22 Annual 50 Operating Budget and approve a Resolution of Intent to Adopt the FY 2021-22 Annual 26 1 Operating Budget. The Board is scheduled to adopt the final FY2021-22 Annual Operating 2 Budget for Orange County at its Business meeting on June 15, 2021. 3 4 Travis Myren made the following PowerPoint presentation: 5 6 Slide #1 Tac Dates Ad Vaiorern Tax 81.87 cents CHCCSSpecial District Tax 18.30 cents Fire Districts FY2a21-22 PY24121-22 R—N-1-1 Tax R w R—T..R w 01 014 *'V " Crjw G-U,r ns 0-2S 1. 0 'E-iC. 995 11H D.C.] �rltle Rtww 5..39 6.34 1.03 dVr..Hr,.o 10 2 fl 12 17.[>.I b-areje G,a%� ra 27 6.:7 O.G] nge Rural 8.79 9.49 D.70 ,411 .k&Cj*arp 0¢9 1)^�] li R] uitwrn Td wryly 10.10 MOO ala ORANGE COUNTY 20 'ttGrOft 11.:34 12.34 1-DO tv6W]L C ROLLNk 7 8 9 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 10 reduce fund balance appropriation by $31,816 to balance the budget. 11 12 VOTE: Ayes, 6 (Commissioner Bedford, Commissioner Fowler, Commissioner Greene, 13 Commissioner Hamilton, Commissioner McKee and Chair Price); Nays, 1 (Commissioner 14 Dorosin) 15 16 MOTION PASSES 17 18 Commissioner Dorosin said the Board should reduce the tax rate, even if the amount is 19 very small. 20 Travis Myren said the Board could take action to approve the tax rates as listed on the 21 presentation. 22 23 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 24 approve the fire district tax rates as listed by the County Manager. 25 26 Chair Price asked for clarification of the Commissioner McKee's motion. 27 28 Commissioner McKee said he thought the Board was approving the fire district tax rates. 29 Chair Price asked about approving the other tax rates. 30 27 1 An amended motion was made by Commissioner McKee, seconded by Commissioner 2 Fowler, to approve the Ad Valorem Tax Rate, Chapel Hill-Carrboro City Schools Special District 3 Tax, Fire District Tax Rates as recommended by the County Manager. 4 5 Commissioner Dorosin asked for clarification of the actions taking place at the meeting. 6 He asked if all of the decisions taking place at the meeting will be used to create the budget 7 ordinance to be voted on at the June 15, 2021 business meeting. 8 Chair Price and the Bonnie Hammersley said yes. 9 10 Roll call ensued 11 12 VOTE: UNANIMOUS 13 14 15 5. Break (to allow Finance and Administrative Services to formulate Draft Resolution of 16 Intent to Adopt FY2021-22 Operating Budget) 17 18 A motion was made by Commissioner Dorosin, seconded by Commissioner Bedford, to 19 recess the meeting for 10 minutes. 20 21 Roll call ensued. 22 23 VOTE: UNANIMOUS 24 25 RECONVENE THE MEETING 26 27 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 28 reconvene at 9:30 p.m. 29 30 Roll call ensued. 31 32 VOTE: UNANIMOUS 33 34 At the beginning of the meeting, the Board of County Commissioners voted to amend 35 the agenda and discuss appointments to the following advisory boards and commissions. This 36 discussion was tabled from the June 3, 2021 work session. 37 38 Affordable Housing Advisory Board —Appointment Discussion 39 The Board discussed an appointment to the Affordable Housing Advisory Board. 40 41 BACKGROUND: 42 The following appointment information is for Board consideration: 43 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Paul Voss At-Large Partial Term 06/30/2023 44 45 NOTE— If the individual listed above is appointed, the following vacancies remain: 46 28 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 06/30/2023 Vacant since 05/20/2021 1 2 Tara May reminded the Board that it reached consensus on Paul Voss at its June 3, 3 2021 work session as the nominee for the At-Large partial term position on the Affordable 4 Housing Advisory Board. 5 Commissioner Dorosin suggested appointing Deon Graham to the At-Large position. He 6 read some of the qualities about Graham that supported his nomination. 7 Chair Price asked if he lives in Carrboro 8 Commissioner Dorosin said this is an at large position. 9 Tara May said he lives in the Carrboro city limits, but yes it is an at large position. 10 Commissioner Greene agreed with the suggestion. 1 1 Commissioner Bedford said he is on the Human Relations Commission, but his voice 12 would be good on the Affordable Housing Advisory Board. 13 Chair Price said she had no problem with people serving on two boards. 14 The Board agreed by consensus on Deon Graham. 15 The Board reaffirmed their support of Voss to the partial-term position. 16 17 Agricultural Preservation Board —Appointments Discussion 18 The Board discussed appointments to the Agricultural Preservation Board. 19 20 BACKGROUND: 21 The following appointment information is for Board consideration: 22 NAME SPECIAL TYPE OF APPOINTMENT EXPIRATION REPRESENTATIVE TERM DATE Howard Vol. Ag. District Second Full Term 06/30/2024 McAdams High Rock/Efland Nels Anderson Vol. Ag. District Second Full Term 06/30/2024 Schley/Eno Kim Woods At-Large Second Full Term 06/30/2024 23 24 NOTE — If the individuals listed above are appointed, the following vacancies remain: 25 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Vol. Ag. District 06/30/2023 Vacant since 11/20/2020 Cedar Grove 26 27 Tara May introduced the item. 28 29 A motion was made by Commissioner McKee, seconded by Commissioner Bedford, to 30 appoint McAdams, Anderson, and Woods for their second full terms on the Agricultural 31 Preservation Board. 32 33 Commissioner Dorosin said the roster indicates that Howard McAdams has a perpetual 34 appointment, and was appointed in 2008. He asked if this could be clarified. 29 1 Tara May said he has a perpetual appointment, but staff still tracks the terms in 3 year 2 amounts in case he comes off the board and needs replacing. 3 Commissioner Dorosin asked if there is a reason why one has a perpetual term. 4 Tara May said she would find out. 5 Commissioner Dorosin said it is no reflection on the appointee personally, but he would 6 like information. 7 Chair Price said Howard McAdams has served the County faithfully. 8 Commissioner Fowler said it is confusing. 9 Commissioner Dorosin said it is also in conflict with County policies. 10 Commissioner McKee amended his suggestion to only appoint Anderson and Woods, 11 until more information can be obtained. 12 Commissioner Bedford agreed. 13 The Board agreed to Anderson and Woods by consensus. 14 15 Animal Services Advisory Board —Appointment Discussion 16 The Board discussed an appointment to the Animal Services Advisory Board. 17 18 BACKGROUND: The following appointment information is for Board consideration: 19 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Brenda Non-Municipality First Full Term 06/30/2024 Baldwin Scott 20 21 NOTE — If the individual listed above is appointed, the following vacancies remain: 22 None 23 24 Tara May introduced the item. 25 26 A motion was made by Commissioner Bedford, seconded by Commissioner McKee, to 27 appoint Brenda Baldwin Scott for the Animal Services Advisory Board non-municipality seat. 28 The Board agreed by consensus. 29 30 Chapel Hill/Orange County Visitor's Bureau —Appointment Discussion 31 The Board discussed an appointment to the Chapel Hill/Orange County Visitor's Bureau. 32 33 BACKGROUND: 34 The following appointment information is for Board consideration: 35 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM AnthonyCarey OC Lodging Assoc. Partial Term 12/31/2021 36 37 SPECIAL NOTATION: The request is being made to move Mr. Carey from his current 38 Economic Development Advisory Board Member position to the OC Lodging Association 39 position, because his appointment on the Economic Development Advisory Board ends 40 06/30/2021. 30 1 2 NOTE — If the individual listed above is appointed, the following vacancies remain: 3 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Economic 12/31/2023 Would become vacant with move of Development Anthony Carey to the OC Lodging Advisory Board Association position. Member At-Large 12/31/2021 Vacant since 10/21/2020. 4 5 Tara May introduced the item. 6 Commissioner Greene asked for clarification of the recommendation. 7 Commissioner Fowler asked if there was anyone else who was interested in the position. 8 Commissioner Bedford said she attended the meeting and there was not any other 9 applicant. 10 11 A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, to 12 appoint Anthony Carey in the OC Lodging Association position. 13 14 The Board agreed by consensus. 15 Commissioner Dorosin asked about making an appointment to the Economic 16 Development Advisory Board position vacated by Anthony Carey. He suggested Lily Englehart 17 18 A motion was made by Commissioner Bedford, seconded by Commissioner Dorosin, to 19 appoint Lily Englehart. 20 21 The Board agreed by consensus. 22 23 Orange County Parks and Recreation Council —Appointment Discussion 24 The Board discussed an appointment to the Orange County Parks and Recreation Council. 25 26 BACKGROUND: The following appointment information is for Board consideration: 27 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Greg Hughes At-Large Partial Term 03/31/2022 28 29 NOTE - If the individual listed above is appointed, the following vacancies remain: 30 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Cedar Grove 03/31/2024 Vacant since 03/31/2021 Township 31 32 Tara May introduced the item. 33 34 A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, to 35 appoint Greg Hughes for the partial term position. 31 1 2 The Board agreed by consensus. 3 4 Adult Care Home Community Advisory Committee —Appointment Discussion 5 The Board discussed an appointment to the Adult Care Home Community Advisory Committee. 6 7 BACKGROUND: 8 The following appointment information is for Board consideration: 9 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Olivia Fisher At-Large First Full Term 03/31/2023 10 11 NOTE - If the individual listed above is appointed, the following vacancies remain: 12 13 SPECIAL NOTATION: None of the other applicants have completed the mandatory pre- 14 appointment training, and are therefore not eligible for appointment at this time. 15 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 03/31/2022 Vacant since 12/09/2020 At-Large 06/30/2022 Vacant since 10/17/2020 At-Large 06/30/2022 Vacant since 05/12/2020 At-Large 10/31/2022 Vacant since 10/17/2020 At-Large 06/30/2022 Vacant since 10/31/2017 16 17 REMINDER: As of July 1, 2017, HB248 was passed in the North Carolina Legislature 18 regarding the training period for pending members of the "Adult Care Home Community 19 Advisory Committee and Nursing Home Community Advisory Committee". Applicants 20 will be selected from our county "Applicant Interest List" for a condensed training and if 21 the applicant successfully completes the training, they would be recommended for 22 appointment. Therefore, when an applicant is recommended for appointment, it would 23 initially be for a one year preliminary term and their training will have already been 24 completed. 25 26 Tara May introduced the item. 27 28 A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, to 29 appoint Olivia Fisher. 30 31 The Board agreed by consensus. 32 33 6. Resolution of Intent to Adopt FY2021-22 Annual Operating Budget 34 35 Approval of Resolution of Intent to Adopt FY2021-22 Annual Operating Budget at the 36 Board of County Commissioners Business Meeting on June 15, 2021 37 38 Paul Laughton read the resolution prepared by staff reflecting the Board of County 39 Commissioners decisions regarding the FY22 budget: 32 1 2 Resolution of Intent to Adopt the FY2021-22 3 Orange County Budget 4 5 The items outlined below summarize decisions that the Board acted upon June 8, 2021 in 6 approving the FY2021-22 Orange County Annual Operating Budget and the FY2021-22 (Year 7 1) Capital Investment Plan Budget. 8 9 WHEREAS, the Orange County Board of Commissioners has considered the Orange County 10 FY2021-22 Manager's Recommended Budget and the FY2021-22 Manager's Recommended 11 Capital Investment Plan Budget; and 12 13 WHEREAS, the Commissioners have agreed on certain modifications to the Manager's 14 Recommended Budget as presented in the FY2021-22 County Manager's Recommended 15 Budget on May 4, 2021; and to the FY2021-22 Manager's Recommended Capital Investment 16 Plan Budget as presented on April 6, 2021; 17 18 NOW THEREFORE BE IT RESOLVED, that the Orange County Board of Commissioners 19 expresses its intent to adopt the FY2021-22 Orange County Budget Ordinance on Tuesday, 20 June 15, 2021, based on the following stipulations: 21 22 1) Property Tax Rates 23 24 a) The ad valorem property tax rate shall be set at 81.87 cents per$100 of assessed 25 valuation. 26 27 b) The Chapel Hill-Carrboro City Schools District Tax shall be set at 18.30 cents per 28 $100 of assessed valuation. 29 30 c) The Fire District and Fire Service District tax rates shall be set at the following rates 31 (all rates are based on cents per$100 of assessed valuation): 32 33 • Cedar Grove 7.63 • Greater Chapel Hill Fire Service District 13.87 • Damascus 10.80 • Efland 7.28 • Eno 8.98 • Little River 6.39 • New Hope 10.12 • Orange Grove 6.27 • Orange Rural 9.49 • South Orange Fire Service District 9.09 • Southern Triangle Fire Service District 10.80 • White Cross 12.34 33 1 2 2) County Employee Pay and Benefits Plan 3 4 Provide a County employee pay and benefits plan that includes: 5 6 a. No Wage increase for FY 2021-22 7 b. Resumption of the Merit Pay Program on employees' base salaries at the dollar values 8 in effect in FY 2019-20. Merit Pay increases, if any, will be applied to employees' base 9 salaries on the first full pay period in January 2022. 10 c. Continue the $27.50 per pay period County contribution to non-law enforcement 11 employees' supplemental retirement accounts and the County matching employees' 12 contributions up to $63.00 semi-monthly (for a maximum annual County contribution of 13 $1,512) for all general (non-sworn law enforcement officer) employees; continue the 14 mandated Law Enforcement Officer contribution of 5.0% of salary, and continue the 15 County's required contribution to the Local Governmental Employees' Retirement 16 System (LGERS) for all permanent employees. For FY 2021-22, the Law Enforcement 17 Officers (LEOs) rate increases from 10.90 to 12.10 percent of reported compensation, 18 and all other employees' rate increases from 10.15 to 11.35 percent of reported 19 compensation. 20 d. Continue to participate in the North Carolina Health Insurance Pool (NCHIP), and 21 continue medical and prescription third party administrators with Blue Cross Blue Shield 22 of North Carolina (BCBSNC) and Prime Therapeutics, a division of BCBSNC, 23 respectively. No increase to health and dental appropriations. No increase to employee 24 premium equivalent for health, dental, or vision insurance. No increase for health 25 coverage premium equivalent for pre-65 retirees enrolled in the County's group plan, 26 and no increase for the post-65 (Medicare eligible) retirees. 27 e. Increase the Living wage to $15.40 per hour for all permanent and temporary 28 employees, effective October 1, 2021. 29 f. Continue the additional eight hours of annual leave to be awarded at an employee's 30 anniversary date, prorated for part time employees. 31 g. Continue the six-week paid parental leave policy. 32 33 34 34 1 Adjustments to the Manager's Recommended FY2021-22 Budget On June 8, 2021, the Board of County Commissioners approved the following changes to the Manager's Recommended annual operating budget for the 2021-22 fiscal year. The information below summarizes changes made by the Board. Revenues Increase Decrease Manager's Recommended Revenue Budget $244,061,663 Move ARPA funding to Emergency Recovery Fund ($3,267,486) Reduce Fund Balance Appropriation ($31,816) Total Revenue Changes $0 ($3,299,302) Revised Revenue Budget 240,762,361 Expenditures Increase Decrease Manager's Recommended Expenditure Budget $244,061,663 Reduce County Contribution to Chapel Hill Library by 5.6% ($31,816) Move ARPA related Expenditures to Emergency Recovery Fund ($3,267,486) Total Expenditure Changes $0 ($3,299,302) Revised Expenditure Budget $240,762,361 2 4) Changes in County Staff Positions (Increase in FTE Approved). Department Position Name Fund Start Date FTE Child Support Services Child Support Officer General Fund July 2021 0.750 Child Support Services Staff Attorney General Fund July 2021 0.500 County Attorney Staff Attorney General Fund July 2021 0.500 Criminal Justice Resource Dept Admin Assistant-Grant Compliance Emergency Recovery Fund(ARPA) July 2021 0.500 Emergency Management Assistant Fire Marshall General Fund July 2021 1.000 Human Rights&Relations Eviction Diversion Expediter Emergency Recovery Fund(ARPA) July 2021 1.000 3 Totals 4.250 4 5 5) General Fund Appropriations for Local School Districts 6 7 The following FY2021-22 General Fund Appropriations for Chapel Hill-Carrboro City Schools 8 and Orange County Schools are approved: 9 10 a) Current Expense appropriation for local school districts totals $89,353,187 and 11 equates to a 12 per pupil allocation of$4,367 13 14 15 1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools 16 is 17 $53,936,817 18 19 2) The Current Expense appropriation to the Orange County Schools is 20 $35,416,370. 35 1 2 b) School Related Debt Service for local school districts totals $23,738,246. 3 4 c) Additional net County funding for local school districts totals $3,629,597. 5 6 (1) School Resource Officers and School Health Nurses Contracts - total 7 appropriation of$3,629,597 to cover the costs of School Resource Officers 8 in every middle and high school, and a School Health Nurse in every 9 elementary, middle, and high school in both school systems. 10 11 6) Capital Investment Plan Funding for FY2021-22 (Year 1) 12 13 The following FY2021-22 (Year 1) Capital Investment Plan Appropriations are approved: 14 a) Overall Total Capital Investment Plan Funding of$50,915,167 15 16 b) County Capital Projects Funding of$18,518,992 17 18 c) School Capital Projects Funding of$27,504,864 19 20 d) Water & Sewer Project Funding of$1,350,000; Solid Waste Project Funding of 21 $3,136,311; and Sportsplex Project Funding of$405,000 22 23 7) County Fee Schedule 24 25 To adopt the County Fee Schedule to include changes in the FY2021-22 Manager's 26 Recommended Annual Operating Budget and approved by the Board of County 27 Commissioners on June 8, 2021. 28 29 Commissioner Dorosin said he will not vote to approve the budget, as it does not reflect 30 the values of the community. He said cutting the Durham Tech project is irresponsible and 31 unjustifiable. He said he will vote against the resolution of intent and against the budget on 32 June 15, 2021. 33 34 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 35 approve the resolution of intent to adopt the FY2021-22 annual operating budget resolution. 36 37 Chair Price said she is very disappointed about Durham Tech, but a budget is needed 38 for the County to operate. She said she would vote for the budget with reservations. 39 Commissioner Dorosin said only four have to vote in favor. 40 41 Roll call ensued 42 43 VOTE: Ayes, 6 (Commissioner Bedford, Commissioner Fowler, Commissioner Greene 44 Commissioner Hamilton, Commissioner McKee and Chair Price); Nays, 1 (Commissioner 45 Dorosin) 46 47 MOTION PASSES 48 49 A motion was made by Commissioner Dorosin, seconded by Commissioner McKee, to 50 adjourn the meeting at 10:01 p.m. 51 36 1 Roll call ensued 2 3 VOTE: UNANMIOUS 4 5 6 Renee Price, Chair 7 8 Laura Jensen 9 Clerk to the Board 10 11 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 7 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 VIRTUAL BUSINESS MEETING 5 June 15, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Business Meeting on Tuesday, 9 June 15, 2021 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Mark Dorosin, Amy Fowler, Jean Hamilton, Sally Greene, and Earl McKee 13 COUNTY COMMISSIONERS ABSENT: None. 14 COUNTY ATTORNEYS PRESENT: John Roberts 15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 17 appropriately below) 18 19 Chair Price called the meeting to order at 7:01 p.m. 20 21 A roll call was called; all members were present, except Commissioner McKee. 22 23 Due to current public health concerns, the Board of Commissioners is conducting a Virtual 24 Business Meeting on Tuesday, June 15, 2021. Members of the Board of Commissioners 25 participated in the meeting remotely. As in prior meetings, members of the public were able to 26 view and listen to the meeting via live streaming video at 27 http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on 28 channels 1301 or 97.6 (Spectrum Cable). 29 30 In this new virtual process, there are two methods for public comment. 31 • Written submittals by email 32 . Speaking during the virtual meeting 33 34 Detailed public comment instructions for each method are provided at the bottom of this 35 agenda. (Pre-registration is required.) 36 37 1. Additions or Changes to the Agenda 38 Commissioner Dorosin asked if the Board Of County Commissioners (BOCC) could add 39 a discussion about signing onto the letter from Mike Ogle in support of renaming the University 40 of North Carolina (UNC) Student Stores in honor of James Cates. He said some Commissioners 41 have signed on individually, but he would like to discuss a collective board endorsement. 42 Chair Price asked if that discussion should be open to public comment. 43 Commissioner Dorosin said the letter asked the Board to sign on collectively, so he 44 recommends the Board voting on it as it would with any similar request. 45 Chair Price said Commissioner McKee wants to add a discussion about the Alcoholic 46 Beverage Control Board. She said there will also be an addition on the process for filling 47 Commissioner Dorosin's vacancy on the BOCC. 48 Commissioner Hamilton asked if the Board has to vote to approve the changes to the 49 agenda. 50 Chair Price said yes, and the Board will also decide when to address the items. 51 2 1 A motion was made by Commissioner Greene, seconded by Commissioner Dorosin, to 2 add discussion on the Alcoholic Beverage Control Board request to exceed state salary limit for 3 the ABC Board General Manager, discussion on Board of Commissioners Vacancy, and 4 discussion on the renaming of UNC Student Stores in honor of James Cates to the agenda. 5 6 Roll call ensued 7 8 VOTE: Ayes, 6 (Commissioner Greene, Commissioner Fowler, Commissioner Dorosin, 9 Commissioner Bedford, and Chair Price); Nays, 1 (Commissioner Hamilton) 10 11 Laura Jensen said staff recommends placing the ABC Board discussion on the Agenda 12 as Item 6-e, and the Commissioner Vacancy discussion as Item 7-b. 13 Chair Price asked if the Board must vote on the process to follow filling the 14 Commissioner Vacancy. 15 John Roberts said the Board will need to decide on a process, and it should probably be 16 done by vote. 17 The Board agreed by consensus to add the additional items under Item 6 as e, f, and g. 18 19 Chair Price dispensed with reading the public charge. 20 21 Public Charge: The Board of Commissioners pledges its respect to all present. The Board asks 22 those attending this meeting to conduct themselves in a respectful, courteous manner toward 23 each other, county staff and the commissioners. At any time should a member of the Board or 24 the public fail to observe this charge, the Chair will take steps to restore order and decorum. 25 Should it become impossible to restore order and continue the meeting, the Chair will recess the 26 meeting until such time that a genuine commitment to this public charge is observed. The 27 BOCC asks that all electronic devices such as cell phones, pagers, and computers should 28 please be turned off or set to silent/vibrate. Please be kind to everyone. 29 30 Arts Moment— No Arts Moment was available for this meeting. 31 32 2. Public Comments 33 34 a. Matters not on the Printed Agenda 35 None 36 37 b. Matters on the Printed Agenda 38 (These matters will be considered when the Board addresses that item on the agenda 39 below.) 40 41 3. Announcements, Petitions and Comments by Board Members 42 Commissioner Hamilton said it would have been helpful to be able to review some of the 43 items added to tonight's agenda prior to voting. 44 Commissioner Fowler said she attended the Juvenile Crime Prevention Council (JCPC) 45 meeting on June 4, and the Triangle Area Rural Planning Organization (TARPO) meeting on 46 June 10. She said several updates were received at the JCPC meeting, including a finance 47 report that indicated Boomerang will not receive funding. She said there are two vacancies on 48 the JCPC Board: one for a youth representative and one for a member of the faith community. 49 She said the Board has received an extensive update from JCPC within this evening's agenda 50 packet. She said the TARPO meeting also included various updates. She said there is a new 51 app for truck drivers that provides real time road alerts. She said the remaining TARPO 3 1 meetings will be in person, with a virtual option. She said she received a citizen petition for the 2 BOCC to consider a noise ordinance that limits the amount of bass and treble, and not just the 3 total amount of decibels. 4 5 Commissioner McKee arrived at 7:07 pm 6 7 Commissioner Greene said she and Commissioner Bedford attended a Family Success 8 Alliance (FSA) meeting this week, where they received a presentation on the Emergency 9 Housing Assistance program from the young man who is now managing that program. She also 10 formally congratulated Corey Root on being named the new Department of Housing and 11 Community Development Director. 12 Commissioner Bedford congratulated Elementary School Teacher Eugenia Floyd for 13 being named not only the CHCCS Teach of the Year, but also the North Carolina State Teacher 14 of the Year. She petitioned the Board to bring Item 12-c, on the Mountains to Sea Trail, back for 15 discussion in the fall. 16 Commissioner Dorosin said the judge in the Leandro Case (adequate school funding 17 case) signed an order last week, recognizing that the State and the State Board of Education 18 have submitted plan to address the State's 17 year constitutional liability for failing to provide 19 students their constitutional right to a sound basic education. He said the plan calls for the 20 State to increase school funding in the next two years by $500 million in the first year, $1 billion 21 in the second year. He said Governor Cooper's budget includes the first few years of funding, 22 and it now up to General Assembly to pass a budget including it. He said the Court has 23 instructed the parties to report back in August as to whether or not that funding has been 24 allocated and will make a final order in the case, following a hearing in September. He said all 25 are hopeful that this case will be moving towards the State honoring its constitutional obligation. 26 He said some feel the Judge has over reached, but the State has been found constitutionally 27 liable and needs to fund the remedy. He said all will watch the budget closely. 28 Commissioner McKee thanked the Board and staff for the budget process running 29 smoothly this year, and reiterated the importance of meeting in person in the fall. 30 Chair Price said Jaki Shelton Green has been designated as the North Carolina Poet 31 Laureate again, and she would like to recognize her properly in September. She said Scott 32 Washington sent out information about a commemoration of the Regulators from the 33 Revolutionary War period, and there will be events in Hillsborough on Saturday. She said 34 Juneteenth is on Saturday and there will be events across the County. She said the theme from 35 the two branches of the NAACP is to support black businesses. 36 37 4. Proclamations/ Resolutions/ Special Presentations 14:40 38 39 a. Proclamation Recognizing Paul Laughton 40 The Board considered approving a proclamation recognizing and expressing gratitude to 41 Paul Laughton for his devotion and service to Orange County. 42 43 BACKGROUND: 44 After nearly 22 years of dedicated service to the Orange County community, Paul Laughton is 45 retiring August 1, 2021. 46 47 Paul Laughton began his career of service with Orange County in 1999 as a Budget and 48 Management Analyst working with County Departments, Fire Districts and the Enterprise Funds. 49 Paul worked closely with department directors assisting with the preparation of the operating 50 budget and capital budgets. Paul's professionalism, commitment to excellence and hard work 51 resulted in his promotion to Deputy Director of Finance and Administrative Services in 2012. 4 1 Paul's distinguished career includes serving the Finance Department and the County through 2 three recessions. He has been part of senior management that implemented transformative 3 financial policies including both debt and fund balance policies that are now integral elements of 4 the County's financial administration. 5 6 Paul Laughton served with distinction on the Board of Directors of the North Carolina Local 7 Government Budget Association from 2005 through 2007. His active participation in various 8 government national and state associations has provided important leadership and knowledge 9 of financial best practices in budgeting and finance. Paul's most recent efforts during the 10 COVID-19 Pandemic have been instrumental in the County's strong financial results. Paul can 11 be counted on to provide prudent policy recommendations and insights into the workings of the 12 County's operating and capital budget administration. His commitment to excellence is 13 evidenced in the successive Government Finance Officers Association Budget Awards received 14 by the Finance and Administrative Services Department. Paul Laughton has led with integrity, 15 compassion, professionalism and commitment to his staff, County Management, County Board 16 and department colleagues. His devotion to his profession is matched by his love for his alma 17 mater UNC-Chapel Hill, especially the Tar Heel basketball and football teams. 18 19 Commissioner Bedford read the proclamation: 20 21 ORANGE COUNTY BOARD OF COMMISSIONERS 22 PROCLAMATION RECOGNIZING AND EXPRESSING GRATITUDE TO 23 PAUL LAUGHTON, 24 RETIRING DEPUTY DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES 25 26 WHEREAS, Paul Laughton, after nearly 22 years of dedicated service to the Orange County 27 community, is retiring August 1, 2021; and 28 29 WHEREAS, Paul began his career with Orange County in 1999 as a Budget and Management 30 Analyst working with County Departments, Fire Districts and Enterprise Funds, and has worked 31 closely with department heads in preparation of the operating budget and capital budgets; and 32 33 WHEREAS, Paul's professionalism, commitment to excellence and hard work resulted in his 34 promotion to Deputy Director of Finance and Administrative Services in 2012; and 35 36 WHEREAS, Paul's distinguished career includes serving the Finance and Administrative 37 Services Department and the County through three recessions, and Paul was part of senior 38 management that implemented transformative financial policies including both debt and fund 39 balance policies that are now integral elements of the County's financial administration; 40 41 WHEREAS, Paul served with distinction on the Board of Directors of the North Carolina Local 42 Budget Association from 2005 through 2007, and his active participation in various government 43 national and state associations has provided important leadership and knowledge of financial 44 best practices in budgeting and finance; and 45 46 WHEREAS, his most recent efforts during the COVID-19 Pandemic have been instrumental in 47 the County's strong financial results; and 48 49 WHEREAS, his commitment to excellence is evidenced in the successive Government Finance 50 Officers Association Budget Awards received by the Finance and Administrative Services 5 1 Department, and Paul has led with integrity, compassion, professionalism and commitment to 2 his staff, County Management, County Board and department colleagues; and 3 4 WHEREAS, Paul's devotion to the government finance profession is matched by his love for his 5 alma mater UNC-Chapel Hill, especially the Tar Heel basketball and football teams; 6 7 NOW THEREFORE, we, the Orange County Board of Commissioners, do hereby recognize and 8 express deep appreciation and respect for the services rendered by Paul Laughton to the 9 Orange County community, and wish him well in his retirement. 10 11 This the 15th day of June, 2021. 12 13 14 Renee Price, Chair 15 Orange County Board of Commissioners 16 17 A motion was made by Commissioner Bedford, seconded by Commissioner Dorosin, to 18 approve and authorize the Chair to sign the proclamation. 19 20 Roll call ensued 21 22 VOTE: UNANIMOUS 23 24 Chair Price thanked Paul Laughton for all of his work. She said he always made finance 25 sound easy, and has been there in a calm cool manner to help. She said he will be missed, and 26 wished him well-deserved relaxation. 27 Commissioner McKee said he is grateful for all the help Paul Laughton has provided. 28 Commissioner Dorosin said it has been a pleasure to work with Paul Laughton, and how 29 he maintained humor and optimism. He said he is grateful for his patience and thoughtfulness 30 and for taking the Board's ideas and making it work in the budget. 31 Commissioner Bedford said Paul Laughton has been helpful during her years as a 32 Commissioner, but said she also worked with him when she was a school board member and 33 with the collaboration team. She said she could always go to him for information and 34 assistance. She said she appreciates his patience despite the Board asking him the same 35 questions year after year. She wished him the best in his retirement. 36 Gary Donaldson, Chief Finance Officer said he thinks of integrity, professionalism, hard 37 work, and a commitment to excellence when he reflects on working with Paul Laughton. He 38 said Paul has been a trusted advisor, and has worked through two difficult fiscal years through 39 the recession, and he can always count on him. He said he has been able to get to know Paul 40 Laughton personally, and will miss him as a colleague and a friend. He said Paul Laughton 41 deserves all the best. 42 Paul Laughton said he is humbled by the kind words. He said, in almost 22 years of 43 working in Orange County as a public servant, he had great mentors and coworkers and feels 44 very fortunate to have had them to guide him in this journey. He said it has been a pleasure to 45 work for Orange County, and it has given him great opportunities and great people to work with. 46 He thanked the BOCC for all it does in leading the County and the work it puts in even outside 47 of meetings. He thanked senior management, including the County Manager and Deputy 48 County Manager. He said he has worked with Greg Wilder, Assistant to the County Manager 49 for Legislative Affairs, almost his whole time with the County and it has been a pleasure to work 50 with him, as well as Bonnie Hammersley, Travis Myren, and Gary Donaldson over the past 6 1 several years. He said they have provided him great guidance and direction and he is 2 appreciative of the opportunity to work for Orange County. 3 4 b. Distinguished Budget Presentation Award 5 The Board received a presentation recognizing the budget staff of the Orange County 6 Finance and Administrative Services Department for earning the Government Finance Officers' 7 Association (GFOA) Distinguished Budget Presentation Award for the 2020-21 fiscal year 8 budget document. 9 10 BACKGROUND: 11 GFOA is an internationally recognized organization that offers guidance and support to local 12 and state government budget and finance professionals throughout the United States and 13 Canada. The GFOA's Distinguished Budget Presentation Award is the highest form of 14 recognition in governmental budgeting and represents a significant achievement by the 15 organization. Its attainment represents a major achievement by a governmental entity and its 16 budget team. In order to receive this award, the County's budget and capital planning 17 documents must meet stringent program criteria such as policy documents, operations guides, 18 financial plans, and communications devices. 19 20 This year marks the twenty-ninth year that Orange County has received the GFOA 21 Distinguished Budget Presentation Award. Eligibility standards and expectations for the award 22 become more stringent and rigorous each year. The County commends the budget staff for 23 their ability to consistently achieve the high standards required to receive this esteemed award. 24 25 Gary Donaldson said this is the 29t" year the County has received this award. He said 26 the criteria are rigorous, and a list is provided to the Commissioners in the evening's agenda 27 packet. He recognized the budget staff for its work leading to this award, and the leadership of 28 the County Manager and Deputy County Manager, as well as the Board. He said the budget is 29 a team effort and this award is something they can all appreciate together. 30 Gary Donaldson said the certificate acknowledges the Orange County Finance 31 Department for its excellence in financial reporting and the publishing of the Fiscal Year 2021 32 Budget document. 33 34 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 35 recognize the budget staff of the Finance and Administrative Services Department for the 36 receipt of the GFOA Distinguished Budget Award. 37 38 Roll call ensued 39 40 VOTE: UNANIMOUS 41 42 Chair Price recognized the budget staff on the call: Kirk Vaughn, Budget Analyst, Kelly 43 Warring, Budget and Management Analyst, and Paul Laughton. 44 Paul Laughton recognized other staff who were instrumental in the FY 2021 Budget. He 45 said it takes a lot of work behind the scenes to put together the budget document. He also said 46 the document would not be what it is without the work of all department heads. He said the 47 Budget Document is a policy document, a financial plan, an operations guide, and a 48 communications device, and those are the four criteria the award has to meet, as well as 14 49 mandatory criteria within those categories. He said there are a lot of people who helped the 50 County receive the award. 51 Chair Price thanked the whole budget and finance team. 7 1 2 c. Proclamation Recognizing June 2021 as Pride Month in Orange County 3 The Board considered approving a proclamation recognizing June 2021 as Pride Month 4 in Orange County, North Carolina. 5 6 BACKGROUND: 7 Each year the month of June affords the opportunity to celebrate the legacy of individuals who 8 have fought and continue to fight for the equality of Lesbian, Gay, Bisexual, Transgender and 9 Queer (to include intersex and asexual groups) (collectively referred to as "LGBTQ+") residents 10 and recall the trials they have endured. 11 12 The month of June was selected as Pride Month in honor of the uprising at the Stonewall Inn in 13 June 1969, which sparked a liberation movement. In the early morning hours of June 28, 1969, 14 New York police raided a gay bar, the Stonewall Inn in Greenwich Village. Officers began 15 shoving customers and employees into police vehicles when one lesbian, instead of going 16 quietly, began fighting and cried to the crowd watching, "Why don't you guys do something!" 17 Instead of dispersing as they normally did, the crowd began chanting, throwing bottles and 18 bricks. Violent demonstrations continued over the following days. Stonewall's violent 19 demonstrations amid the protest over the Vietnam War, civil rights and gender equality, marked 20 a decisive break from the passive sexual-orientation politics of the day. In the wake of 21 Stonewall, organizations flourished that were not afraid to use confrontation to push reform such 22 as the Gay Liberation Front. 23 24 The Pride marches began after young activists in 1969 at the Eastern Regional Conference of 25 Homophile Organizations called for nationwide demonstrations each June to honor the 26 Stonewall Uprising. In 1970, the first Pride March called, "Christopher Street Liberation Day" 27 was held in New York City. The event attracted thousands of people. Now cities and towns 28 around the world host Pride marches. These marches were not only the first highly visible public 29 events for gay people to express their sexuality, but also to demonstrate their political 30 expression. In 1987, the Washington, D.C. Pride March coincided with first showing on the 31 AIDS Memorial Quilt on the National Mall. The Quilt covered a space larger than a football field 32 adorned with 1,920 panels capturing the names of those who had died from the disease. Today, 33 the AIDS Memorial Quilt is a 54-ton tapestry that includes nearly 50,000 panels dedicated to 34 more than 105,000 individuals. 35 36 The LGBTQ+ community in America has achieved remarkable progress since Stonewall. 37 Historic Supreme Court rulings in recent years have struck down regressive laws, affirmed the 38 right to marriage equality, and secured workplace protections for LGBTQ+ individuals in every 39 State and Territory. The Matthew Shepard and James Byrd, Jr. Hate Crimes Prevention Act 40 broadened the definition of hate crimes to include crimes motivated by sexual orientation or 41 gender identity. Members of the LGBTQ+ community now serve in nearly every level of public 42 office — in city halls, State capitals, Governors' mansions, halls of the Congress, the White 43 House and the military. 44 45 For all of the progress, there are many states in which LGBTQ+ individuals still lack protections 46 for fundamental rights and dignity in hospitals, schools, public accommodations, and other 47 spaces. There are tragic spikes in violence against transgender women of color. LGBTQ+ 48 individuals—especially youth who defy sex or gender norms—face bullying and harassment 49 in educational settings and are at a disproportionate risk of self-harm and death by suicide. 50 Some states have chosen to actively target transgender youth through discriminatory bills that 51 defy the Nation's values of inclusivity and freedom for all. Chapel Hill-Carrboro Schools 2017 8 1 Youth Risk Behavior Survey data indicates that 16% of high school youth and 10% of middle 2 school youth identify as LGBT or questioning. 3 4 The country continues to face tragic levels of violence against transgender people, especially 5 transgender women of color. And the public is still haunted by tragedies such as the Pulse 6 Nightclub shooting in Orlando. Ending violence and discrimination against the LGBTQ+ 7 community demands continued focus and diligence. Society must be committed to defending 8 the rights of all LGBTQ+ individuals. 9 10 Annette Moore, Human Rights and Relations Director, reviewed the background 11 information. She said there are still many states where LGBTQ individuals lack protection for 12 fundamental rights and dignity and hospitals, schools, public accommodations. She said some 13 states have actively chosen to target transgender youth by enacting discriminatory legislation. 14 She said, this year, five Governors have signed legislation banning transgender individuals from 15 sports, and 30 other states have introduced legislation. She said in North Carolina, HB 358 16 "Save Women's Sports Act" was an attempted ban on transgender women from Sports in North 17 Carolina. She said the bill was set-aside in this legislature, but is expected to be taken out next 18 year. She said only 20 states have banned conversion therapy, and it is still legal in NC. She 19 said CHCCS and OCS have conducted a Youth Risk Behavioral Survey. She said OCS 20 decided not to include information about sexual identity in its survey, thus the only source of 21 LGBTQ youth data is from CHCCS. She reviewed some of these statistics. She said a great 22 source of information about youth is the Trevor Project, which recently conducted a nationwide 23 study of 35,000 LGBTQ youth ages 13-24. She said 12% of white youth attempted suicide 24 compared to 31% of native or indigenous youth, 21% of Black youth, 21% of multi-racial youth, 25 18% of Latinx youth, and 12% of Asian youth. She said 48% of LGBTQ youth wanted 26 counseling but were unable to receive it in the last year, and 75% experienced discrimination 27 based on sexual orientation or gender at least once in their lifetime. She said half of LGBTQ 28 youth of color reported discrimination based on race or ethnicity in the past year, including 67% 29 of Black LGBTQ and 60% of Asian-Pacific Islander LGBTQ youth. She said 62% of LGBTQ 30 youth reported symptoms of major depressive disorder in the past two weeks. She said the 31 study also found that LGBTQ youth who had more pride, had lower odds of attempting suicide 32 compared to those with lower levels of pride, and this relationship was even stronger among 33 transgender and non-binary youth. She said she cannot disaggregate for LGBTQ youth in 34 Orange County, but as a whole, 12% of all high school students and 15% middle school 35 students seriously considered suicide. She asked the Board to urge the General Assembly to 36 protect rights of LGBTQ residents in NC, especially children. 37 Commissioner Dorosin read the proclamation: 38 39 ORANGE COUNTY BOARD OF COMMISSIONERS 40 PROCLAMATION RECOGNIZING JUNE 2021 41 AS PRIDE MONTH 42 43 WHEREAS, LGBTQ (Lesbian, Gay, Bisexual, Transgender, and Queer) Pride Month is 44 celebrated nationally each year in the month of June, this month being chosen to commemorate 45 the riots that took place at the Stonewall Inn in Manhattan on the morning of June 28, 1969, 46 often viewed as the birth of the modern LGBTQ rights movement; and 47 WHEREAS, several major United States Supreme Court decisions impacting LGBTQ rights in a 48 positive way have been announced in June, including Lawrence v Texas, U.S. v Windsor, 49 Obergefell v Hodges, Pavan v. Smith, and Bostock v. Clayton County, and another decision is 50 forthcoming this month that will impact LGBT rights in Fulton v. City of Philadelphia; and 9 1 WHEREAS, Orange County has a history of advancing the rights of its LGBTQ residents, 2 including Carrboro becoming the first town in the state to enact a domestic registry for same sex 3 partners, extending eligibility for employment benefits to same-sex partners of County 4 employees in September 2004, and the election a gay and lesbian elected officials within the 5 County; and 6 WHEREAS, additionally, in January of this year, Orange County was among the first local 7 governments in the state (along with Hillsborough, Carrboro, and Chapel Hill) to pass a local 8 nondiscrimination law extending protections in public accommodation and employment for 9 persons based on their sexual orientation, and gender identity or expression; and 10 WHEREAS, much physical and psychological violence is still inflicted on LGBTQ people both at 11 home and abroad, violence toward transgender people of color is increasing, bullying and 12 harassment of LGBTQ youth who make up a disproportionate number of homeless youth in the 13 United States continues, and the North Carolina General Assembly continues to entertain bills 14 targeting the transgender community; and 15 WHEREAS, Orange County is committed to standing with and supporting the LGBTQ 16 community, and to working to ensure that all of people, regardless of their sexual orientation or 17 gender identity or expression, are treated with respect and dignity; 18 NOW, THEREFORE, we the Orange County Board of Commissioners do hereby proclaim the 19 month of June 2021 as PRIDE MONTH in Orange County and urge the North Carolina General 20 Assembly to pass the following bills into law: 21 1. The "Equality For All Act," which would establish comprehensive statewide 22 nondiscrimination protections for all LGBTQ people in NC (HB 450/SB 396) 23 2. HB 451/SB 438, which would fully and cleanly repeal HB142 and get the 24 discriminatory law off of the books. (sponsored by Senator Valerie Foushee) 25 3. "Mental Health Protection Act," which would prohibit the practice of`conversion 26 therapy.' (HB 452/SB 392) 27 4. HB 449/SB 409, which would ban the so-called "gay/trans panic" defense, a defense 28 that historically has been used to dismiss anti-LGBTQ violence and justify "heat of 29 passion" assaults. 30 This the 15th day of June 2021. 31 32 Renee Price, Chair 33 Orange County Board of Commissioners 34 35 A motion was made by Commissioner Dorosin, seconded by Commissioner Hamilton, to 36 approve and authorize the Chair to sign the proclamation. 37 38 Roll call ensued 39 40 VOTE: UNANIMOUS 41 42 d. Resolution of Commendation for Commissioner Mark Dorosin 43 The Board considered approving a proclamation commending Commissioner Mark 44 Dorosin for his service to Orange County. 45 46 10 1 BACKGROUND: 2 After almost 9 years of service as a member of the Orange County Board of Commissioners, 3 Commissioner Mark Dorosin will step down from his position on July 31, 2021. The Orange 4 County Board of Commissioners would like to thank Commissioner Dorosin for his hard work, 5 dedication, and exemplary service to the residents of Orange County, and wish him and his 6 family the very best in their future endeavors. 7 Chair Price read the resolution: 8 9 ORANGE COUNTY BOARD OF COMMISSIONERS 10 RESOLUTION OF COMMENDATION 11 FOR 12 COMMISSIONER MARK DOROSIN 13 14 WHEREAS, the residents of Orange County first elected Mark Dorosin to the Board of County 15 Commissioners in 2012, and re-elected him in 2016 and in 2020; and 16 17 WHEREAS, Commissioner Mark Dorosin has served the residents of Orange County 18 regardless of geographic location faithfully and with honor, integrity, and distinction for the past 19 nine years; and 20 21 WHEREAS, Commissioner Dorosin has taken special interest in addressing social justice and 22 community engagement, focusing on poverty, affordable housing, education equity, racial and 23 socio-economic inclusion, and broad-based resident participation in county government; and 24 25 WHEREAS, Commissioner Dorosin was a vocal advocate for the rights and well-being of the 26 residents of the Historic Rogers Road Neighborhood, voting to close the county landfill, to 27 provide water and sewer to the neighborhood and to build a new community center; and 28 29 WHEREAS, during his tenure as an Orange County Commissioner, Mark Dorosin has served 30 on many boards and commissions, including the Orange County Local Government Affordable 31 Housing Collaborative, the Justice Advisory Council, the Durham Technical Community College 32 Board of Trustees, Healthy Carolinians, the Chatham Orange Joint Planning Task Force, the 33 Legislative Issues Work Group, the ABC Board, the Intergovernmental Parks Work Group, and 34 the Fire Chiefs Association; and 35 36 WHEREAS, Commissioner Mark Dorosin served as Chair of the Orange County Board of 37 County Commissioners in 2016 and 2017, following his service as Vice Chair in 2015; 38 39 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners 40 officially commends Commissioner Mark Dorosin for his hard work, dedication and exemplary 41 service to the people of Orange County, and wishes him and his family the very best in their 42 future endeavors; and 43 44 BE IT FURTHER RESOLVED that this resolution of commendation be presented to 45 Commissioner Mark Dorosin and that the Resolution be spread upon the minutes of this 46 meeting. 47 48 49 11 I This the 15th day of June 2021. 2 3 Renee Price, Chair 4 Orange County Board of Commissioners 5 6 A motion was made by Commissioner McKee, seconded by Commissioner Greene, to 7 approve and authorize the Chair to sign the resolution. 8 9 Roll call ensued 10 11 VOTE: UNANIMOUS 12 13 Chair Price thanked Commissioner Dorosin for his service and for being an ally. She 14 wished him well. 15 Commissioner Bedford said the Board will miss Commissioner Dorosin's ability to think 16 fast on his feet, to keep the Board on track and organized when going down a rabbit hole and to 17 help the Board come to good decisions. She commended Commissioner Dorosin for taking a 18 position and it not being personal, even if one disagrees with him. She said the Board will miss 19 him. 20 Commissioner Fowler said she has enjoyed working with Commissioner Dorosin, and 21 appreciates where he comes from, regardless of any difference in opinion, and appreciates his 22 advocacy for social justice. She wished him the best in his next chapter. 23 Commissioner Greene said the County will miss Commissioner Dorosin's strong social 24 justice voice that comes from the same conviction that is causing him to leave the Board and go 25 to Florida. She wished Commissioner Dorosin the best in training new young civil rights lawyers 26 to pick up the torch. 27 Commissioner Hamilton thanked Commissioner Dorosin for his service as a 28 Commissioner and his other public service, and said he has made a difference to the 29 community. She said this is North Carolina's loss and Florida's gain. She said she is 30 disappointed because she was looking forward to learning from Commissioner Dorosin on how 31 to be effective as a County Commissioner. She wished him and his family the best. 32 Commissioner McKee said he enjoyed working with Commissioner Dorosin for almost 33 10 years now, and he made him a better commissioner. He said he will consider him a 34 Commissioner until the end of the day on July 31. 35 Commissioner Dorosin thanked the Board for its words. He said the generous 36 outpouring of support humbles him. He said his family has been in NC for 30 years, and it was 37 a difficult decision to move. He said the work he has been a part of on the BOCC has been 38 transformative for the community and for him as an individual. He said he has learned so much 39 from his colleagues, both current and previous. He said it has been challenging work, but 40 meaningful, and he appreciates the time and energy staff and the commissioners have put in. 41 He said the County is very fortunate to have such wonderful staff. He said it has been a 42 wonderful experience, and on one hand it has exceeded his wildest expectations, but he wishes 43 he could have done more. He said the Board faces a hostile state legislature and statutes that 44 constrain it from being as creative as it would like to be. He said he is humbled to have had the 45 opportunity to work with the community and the BOCC. 46 47 5. Public Hearings 48 None 49 50 12 1 6. Regular Agenda 2 3 a. Approval of Fiscal Year 2021-22 Budget Ordinance, County Grant Projects, and 4 County Fee Schedule 5 The Board approved the Fiscal Year 2021-22 Budget Ordinance, County Grant Projects, 6 and County Fee Schedule 7 8 BACKGROUND: 9 At the June 8, 2021 budget work session, the Board of County Commissioners made decisions 10 regarding the County's FY2021-22 budget. See the following attachments related to those 11 decisions: 12 13 • Amendment 1, the Resolution of Intent to Adopt the FY2021-22 Orange County Budget 14 outlines the actions approved by the Board of County Commissioners on June 8, 2021 15 16 • Attachment 2, FY2021-22 Budget Ordinance, is the legislation implementing the 17 FY2021-22 Annual Operating Budget for Orange County 18 19 • Attachment 3, FY2021-22 County Grant Projects 20 21 • Attachment 4, FY2021-22 County Fee Schedule 22 23 Paul Laughton reviewed the background information for the agenda item. He said there 24 were some questions about the fee schedule at the Board's June 8 meeting, which Travis 25 Myren sent answers to by email to commissioners last Friday. 26 27 A motion was made by Commissioner Bedford, seconded by Commissioner McKee, to 28 adopt the FY2021-22 Budget Ordinance, the FY 2021-22 County Grant Projects, and the 29 FY2021-22 County Fee Schedule, consistent with the parameters outlined in the Board's 30 "Resolution of Intent to Adopt the FY2021-22 Orange County Budget. 31 32 John Roberts said he made some recommendations to the Board about adjustments to 33 the language that would differentiate it from last year. He said he thought it would be a separate 34 page, but those changes have already been incorporated. He said he wants to make sure the 35 Commissioners are comfortable with the changes before they vote. 36 Commissioner Dorosin asked if John Roberts could flag those changes. He also asked 37 if there will be a separate motion for each item the Board is approving, or one motion for all. 38 Chair Price said the motion was for all three items. 39 Commissioner Dorosin said since he will vote against the budget because of the removal 40 of the Durham Tech project from the CIP, he wanted to make sure so he can vote against the 41 motion. 42 John Roberts said the changes are on the top of page 15 of the agenda packet, the 43 bottom of page 9, Section 14, Contractual Obligations and Disposal of Property. He said the 44 primary change is that it adds a disposal of property section, with subsection b changing to 45 $90,000; subsection c changes language and requires one board approval before the Manager 46 signs. He said if the Board has approved a specific item in a project, up to a certain amount, the 47 Manager can sign the contract for that project. He said this excludes projects that require the 48 Board to award a bid, which would exclude most really large projects. He said new sections G 49 and H were added, which allow the Manager to dispose of property up to $30,000 value, which 50 is authorized by statute, and would include personal property. He said these sections also allow 13 1 the Manager to sign short-term leases up to one year, and anything longer would have to be 2 approved by the Board. 3 Commissioner Dorosin said the motion on the floor includes 6-a Attachment 1, which 4 includes the capital funding for fiscal year one. He said he does not support the CIP funding for 5 FY21-22, and will need to vote against this motion. 6 Paul Laughton said item 6-b would be the CIP. 7 Commissioner Dorosin said he will not vote for this because he does not want there to 8 be any misunderstanding. 9 10 Roll call ensued 11 12 VOTE: Ayes, 6 (Commissioner Bedford, Commissioner Fowler, Commissioner Greene, 13 Commissioner Hamilton, Commissioner McKee, and Chair Price); Nays, 1 (Commissioner 14 Dorosin) 15 16 b. Accept the Five-Year Capital Investment Plan (CIP) and Approve the Orange 17 County Overall CIP Projects of$50,915,167 for FY2021-22 18 The Board accepted the FY2021-26 Orange County Five-Year Capital Investment Plan 19 (CIP), and approved the Orange County Overall CIP Projects of$50,915,167 for FY2021-22. 20 21 BACKGROUND: 22 For over 20 years, the County has produced a Capital Investment Plan (CIP) that establishes a 23 budget planning guide related to capital needs for the County as well as Schools. The current 24 CIP consists of a 5-year plan that is evaluated annually to include year-to-year changes in 25 priorities, needs, and available resources. Approval of the CIP commits the County to the first 26 year funding only of the capital projects; all other years are used as a planning tool and serves 27 as a financial plan. 28 29 Capital Investment Plan — Overview 30 The FY2021-26 CIP includes County Projects, School Projects, and Proprietary Projects. The 31 School Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and 32 Durham Technical Community College — Orange County Campus projects. The Proprietary 33 Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. 34 35 The CIP has been prepared anticipating moderate economic growth of approximately 2% in 36 property tax growth over the next five years, and 4% sales tax growth. Many of the projects in 37 the CIP will rely on debt financing to fund the projects. 38 Attachment 1 is the FY2021-26 Capital Investment Plan Overall Summary (individual projects 39 were provided to the Board of County Commissioners at previous work sessions, and revised 40 project funding was discussed at the June 8, 2021 budget work session). 41 42 Attachment 2 lists the overall Orange County CIP projects of$50,915,167 in FY2021-22 (Year 43 1). 44 45 Attachment 3 lists County Capital Projects Summary totaling $18,518,992 in FY2021-22 (Year 46 1). 47 48 Attachment 4 lists Proprietary Capital Projects Summary totaling $4,891,311 in FY 2021-22 49 (Year 1). 50 14 1 Attachment 5 lists School Capital Projects Summary totaling $27,504,864 in FY2021-22 (Year 2 1). 3 4 Paul Laughton reviewed the background information for the agenda item. He said the 5 CIP is a budget planning guide, and approval of the CIP commits the County just to the first year 6 funding, FY 21-22. 7 8 A motion was made by Commissioner McKee and seconded by Commissioner Fowler to 9 accept the FY2021-26 Orange County Five-Year Capital Investment Plan, and approve funding 10 for FY2021-22, as stated in Attachment 2, Year 1 (FY2021-22) in the Capital Investment Plan; 11 and adopt the FY2021-22 County Capital projects as stated in Attachment 3; the FY2021-22 12 Proprietary Capital projects as stated in Attachment 4; and the FY2021-22 School Capital 13 projects as stated in Attachment 5. 14 15 Commissioner Dorosin said he will vote against this motion, as it is a mistake to remove 16 the Durham-Tech building project from the CIP for this year. He said it is inconsistent with 17 everything the Board talked about related to education, social justice, economic equity, diversity, 18 economic development, and he is heartbroken the Board has chosen to remove this. 19 Chair Price said she will vote for it, but with a lot of disappointment because she thinks it 20 is a mistake to delay the building. She said with the economic situation in the country, the 21 Board should want people to move forward and they need to have jobs to do so, and they need 22 to have the skills training in order to get the jobs. 23 Commissioner Greene echoed Chair Price's comments. 24 25 Roll call ensued 26 27 VOTE: Ayes, 6 (Commissioner Bedford, Commissioner Fowler, Commissioner Greene, 28 Commissioner Hamilton, Commissioner McKee, and Chair Price); Nays, 1 (Commissioner 29 Dorosin) 30 31 c. American Rescue Plan Act Funding Allocations 32 The Board approved an allocation of American Rescue Plan Act (ARPA) funds that the 33 County is designated to receive over two draw down periods. 34 35 BACKGROUND: 36 The Federal American Rescue Plan Act (ARPA) provides direct allocations to local 37 governments. Orange County is designated to receive approximately $28.8 million. The first 38 draw down of approximately $14.4 million was approved by the Board of Commissioners 39 through a budget amendment on June 1, 2021. The second draw down will occur in twelve (12) 40 months. ARPA funds must be obligated by December 31, 2024 and must be fully expended by 41 December 31, 2026. 42 43 The ARPA funds are intended to broadly address the negative impacts of the COVID-19 44 pandemic on individuals, government agencies, organizations, and small businesses. The 45 Treasury Department has issued interim guidance on the use of ARPA funds for local 46 governments. This guidance establishes five broad categories for potential investments: 47 48 1. Support public health expenditures, by funding COVID-19 mitigation efforts, medical 49 expenses, behavioral healthcare, and certain public health and safety staff; 50 15 1 2. Address negative economic impacts caused by the public health emergency, including 2 economic harms to workers, households, small businesses, impacted industries, and the 3 public sector; 4 5 3. Replace lost public sector revenue, using this funding to provide government services to 6 the extent of the reduction in revenue experienced due to the pandemic; 7 8 4. Provide premium pay for essential workers, offering additional support to those who 9 have borne and will bear the greatest health risks because of their service in critical 10 infrastructure sectors; and, 11 12 5. Invest in water, sewer, and broadband infrastructure, making necessary investments to 13 improve access to clean drinking water, support vital wastewater and stormwater 14 infrastructure, and to expand access to broadband internet. 15 16 The interim guidance also indicates that the funds may be used to support education programs 17 aimed at addressing educational disparities and child care programs that promote healthy 18 childhood environments including: 19 20 1. Addressing educational disparities through new or expanded early learning services, 21 providing additional resources to high-poverty school districts, and offering educational 22 services like tutoring or afterschool programs as well as services to address social, 23 emotional, and mental health needs; and, 24 25 2. Promoting healthy childhood environments, including new or expanded high quality 26 childcare, home visiting programs for families with young children, and enhanced 27 services for child welfare-involved families and foster youth 28 29 County departments were asked to submit proposals consistent with the interim guidance and 30 the goals established by the Board of Commissioners in prior funding allocations. County 31 departments submitted requests totaling over$44 million. In addition to these proposals, the 32 Board of Commissioners approved budget amendments for FY2021-22 allocating $5,320,000 to 33 support a broadband infrastructure project, an economic assistance program for property tax 34 relief, and staffing for the Small Business Center at the Orange County Campus of Durham 35 Technical Community College. 36 37 This abstract provides two options for allocating the funds. The first option (Attachment 1) 38 takes an incremental approach to funding decisions. It funds the items approved in the FY2021- 39 22 Budget, including $5.3 million in budget amendments, as well as situations where funding will 40 be required to close FY2020-21 in a positive fund balance positon and initiatives that require 41 funding between the date of adoption and November 1, 2021. 42 43 This option contemplates another review of funding allocations in September and October which 44 may result in additional allocations during the FY2021-22 fiscal year. In total, this option 45 allocates $12,366,261 and preserves $16,473,461 for future funding decisions. 46 47 The second option (Attachment 2) accelerates funding allocations to provide most funding in 48 the first two years of the plan. This option is limited by cash flow availability in the first year as 49 the County has only accepted approximately $14.4 million of its total $28.8 million allocation in 50 FY2021-22. As a result, the broadband infrastructure project is divided over two fiscal years, 51 and funds for emergency housing assistance direct payments are reduced by $750,000 from the 16 1 total $4 million request in the first year and are spread over a span of three years instead of two 2 years. 3 4 Over the summer, staff will continue to monitor and review opportunities to use ARPA funding in 5 partnership with other jurisdictions, to leverage outside funding, and to structure other potential 6 funding sources in a way that serves residents with the most appropriate programs while 7 maintaining the County's flexibility to respond and adapt as conditions and needs dictate. For 8 example, some departments are currently aware of potential streams of funding for programs 9 that are also eligible for ARPA expenditures. In an effort to prioritize funding sources and 10 streamline access to those programs, a team of County department directors will be convening 11 bi-weekly to ensure efficient and user friendly processes. 12 13 The Housing and Community Development Department also requested a total of$4 million 14 annually in direct assistance to households throughout the County. However, during the past 15 year, municipalities have contributed federal funds as well as local funds to help support their 16 residents. This partnership would allow the County to potentially repurpose funds currently 17 designated for emergency housing support. County staff have initiated discussions with Town 18 staff about jointly funding this program, but the Towns may not make final funding 19 recommendations until later in the summer. County staff have also been exploring a cost share 20 framework to support the Street Outreach, Harm Reduction, and Deflection program that would 21 be sustainable in the long run after federal funding is exhausted. 22 23 Finally, the County's Broadband Task Force is closely monitoring State and Federal programs 24 where the County's ARPA investments may leverage outside funding support. That group will 25 continue to meet over the summer to recommended a design and implementation approach that 26 can be executed swiftly and can leverage those outside funding partnerships. 27 28 Travis Myren reviewed the background information for the item, and indicated this is a 29 follow up from the Board's discussion on June 8, 2021. He said the revenue replacement for 30 the Sportplex and Visitors Bureau is unique to this round of ARPA funding and allows use of 31 federal funds to replace lost revenue as a result of the pandemic. He said the amounts are 32 estimates for the end of FY 2021 that will prevent a fund deficit. He said the County will only 33 apply what is required to prevent a fund deficit, and the balance would be available for 34 repurposing when this is reviewed in the fall. 35 Travis Myren reviewed the second option, which shows all ARPA funding accelerated in 36 the first three years of the spending period. He said allocations would roll over if not used. He 37 said the County can only spend up to $14.4 million in the first year, so broadband expenditures 38 are spread over two years and EHA expenditures are spread over three years to account for 39 this limitation. 40 Commissioner Dorosin said in the background information for option 2 it says payments 41 are reduced by $750,000 but does not see that reflected in the attachment. 42 Travis Myren said in order to stay under the $14.4 million maximum he had to take out 43 $750,000 out of the first year of EHA programming in order to push it out across three years 44 instead of two. 45 Commissioner Dorosin clarified there would not be a net loss of$750,000. 46 Travis Myren said no. 47 Chair Price said she asked to see the funding for the Arts Commission included in the 48 proposals. She said it is in the second schedule, but not exactly what she was hoping for. She 49 asked if it is possible to get some of that funding in FY21-22 in order to jumpstart some 50 economic development. She said the Arts were the hardest hit industry, and the request from 51 Arts Commission is not huge. She said she would like to have it in year one. 17 1 Travis Myren said if Board approves option 1, the requested $100,000 could be added 2 under the "Restart the Arts" item and could be started over the summer instead of waiting until 3 November. 4 Chair Price said that would be her request. She asked if Arts on the Hill will have to wait. 5 Travis Myren said that program could be funded in the first year as well, if the Board 6 would like. He said there is not any time pressure for that item (it is in the planning stage next 7 year), so it was left off the list for now. He said he can provide resources for Arts Commission 8 to give grants over the summer. 9 Commissioner Fowler said she recalled a discussion on $10 million being needed for 10 broadband, and asked if there would be enough in option 2 for that funding. 11 Travis Myren said option 2 would only accommodate $5 million for broadband. 12 Commissioner Greene said when the time comes she would like to make a motion to 13 include the Restart the Arts money mentioned by Chair Price. 14 Commissioner McKee said he would like to go with Option 1 because it provides 15 flexibility if conditions change over the next year. 16 Commissioner Hamilton agreed, and said she wants there to be more flexibility. She 17 said this money can be used for public health and sewer and water, which would be helpful in 18 some communities. She said Option 1 gives time to see about other projects that may be 19 needed. She said she also supports moving the arts up. 20 Commissioner Greene asked if Commissioner McKee would consider a friendly 21 amendment to include arts funding. 22 Commissioner McKee said absolutely. 23 Commissioner Dorosin said he supports option 2, and thinks it is a mistake to not 24 frontload the money. He said the Board should take most aggressive approach possible and 25 there are more needs than can even be accommodated. He said the Board can always adjust 26 as needed, and he believes it is critical for the funds to get back into the community as quickly 27 as possible. 28 Chair Price said the County will not get the money all at one time, and only gets half of it 29 for now. 30 Commissioner Dorosin said option 2 spends more of the currently available money now. 31 He said option 1 leaves at least $2 million on the table. 32 Commissioner Greene said she agrees with Commissioner Dorosin, and will vote with 33 him. 34 Commissioner Bedford said she is leaning towards Option 1, because it gives the Board 35 the opportunity for a quarter-by-quarter approach. She said the Governor just extended the 36 eviction moratorium, and the Board will have a better idea of how much is needed in each 37 category as that ends. 38 Commissioner Dorosin said he does not want the money to go into the rainy day fund, 39 and the Board can make regular budget amendments and look at it every quarter regardless of 40 which plan it approves. He said the question is making a commitment to the community to push 41 the money out as quickly as possible. He said the BOCC is not losing the opportunity to review 42 it at any time with option 2. He said the list of needs, as a result of the pandemic, is well 43 documented, so he is not concerned about misspending. He said the money is meant to 44 address the crisis, and it sends wrong message to say to wait and see how bad things get 45 because things are bad now. 46 Chair Price asked if the dollar amount difference in year 1 spending between the 47 approaches could be identified. 48 Travis Myren said there would be a balance of$16 million after the first year of Option 1 49 for the Board to make decisions about in the future. 50 Chair Price said there is a difference of about $2 million between the options. 51 Travis Myren said yes, and Option 2 would spend all remaining money in year 2. 18 1 Chair Price said she the State and Federal governments are still working on allocations, 2 and if the County can get money for broadband from the state or federal government, she does 3 not want to take it from County funding now. 4 Commissioner Greene said there will be so many millions of dollars needed for 5 broadband, and $5 million is just a good faith commitment of the County. 6 Chair Price said broadband was probably a bad example to use. She said she wants to 7 have funding for the arts in year 1, regardless of which option is chosen. 8 9 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 10 approve Attachment 1 of American Rescue Plan Act funds to be distributed for use upon 11 adoption of this abstract with the addition of$100,000 for the Arts Commission. 12 13 Roll call ensued 14 15 VOTE: Ayes, 5 (Commissioner McKee, Commissioner Hamilton, Commissioner Fowler, 16 Commissioner Bedford, and Chair Price); Nays, 2 (Commissioner Greene, Commissioner 17 Dorosin) 18 19 20 d. Extension of 2012 Formal Appeals Period 21 The Board considered and approved a proposed resolution extending the 2021 formal 22 appeals period from June 30, 2021 to September 1, 2021 by delaying of the adjournment of the 23 2021 Board of Equalization and Review (BOER) in order to provide additional time for property 24 owners to appeal the value of their real property in a revaluation year. 25 26 BACKGROUND: 27 The Tax Office completed its countywide revaluation of real property as of the appraisal date of 28 January 1, 2021. Notices were mailed to property owners on March 24, 2021. The entire 29 appeals period, including both informal and formal appeals periods, began when the notices 30 were received in March, and is scheduled to end when the BOER adjourns on June 30, 2021. 31 32 After the revaluation notices were mailed, local community leaders of the Northside 33 Neighborhood Conservation District in Chapel Hill brought to the attention of the Tax Assessor's 34 Office that there were possible inequities in the values of some properties located in the 35 Northside Neighborhood Conservation District and other neighborhood conservation districts in 36 Chapel Hill due to the use restrictions in these districts. These community leaders requested the 37 Board extend the period for taxpayers to file informal appeals for the valuations of their 38 properties. 39 40 The informal appeals period began with the mailing of the revaluation notices in March, and 41 statutorily ended upon the convening of the BOER on Monday, May 3, 2021. In accordance with 42 North Carolina General Statute (N.C.G.S.) 105-322(c), there is no option to extend the informal 43 appeals period past the convening of the Board of Equalization and Review, which statutorily 44 must convene no later than the first Monday in May. 45 46 An option that is available is to extend the formal appeals period past its current June 30, 2021 47 adjournment date. N.C.G.S. 105-322(e) states that in a revaluation year the BOER shall 48 complete its duties no later than December 1, meaning that the current adjournment date could 49 be extended. 50 19 1 If the Board chooses to extend the date of the BOER's adjournment, the recommendation of the 2 Tax Office is to extend the BOER's adjournment date to no later than September 1, 2021 by 3 publishing the notice(s) required by statute. This date will allow additional time for property 4 owners to appeal their value and at the same time minimize the impacts to the County as much 5 as possible. 6 7 Extending the formal appeals period to September 1 creates impacts for the County that should 8 be considered. Doing so will result in increased costs to the County. It may result in impacts to 9 the Finance and Administrative Services Department's estimated tax revenues. An extension 10 may also result in appeals that are based on issues that cannot be considered, such as an 11 increase in a tax bill overall. 12 13 Currently the Tax Office has received 1,777 appeals. Of those, 1,679 are informal and 98 are 14 formal appeals. Decision notices for many of the informal appeals were mailed on May 5, 2021 15 and more notices were mailed on May 28, 2021. A chart is provided that details the number of 16 appeals that have been submitted per week. The chart shows that the filing of appeals peaked 17 at the end of April, reflecting that the greatest surge of appeal submission has passed. 18 19 The Tax Office has contracted with the firm that provided commercial values for the revaluation 20 to defend those values for commercial appeals through the original ending date of June 30, 21 2021. Currently 239 commercial appeals have been received. If the formal appeals period is 22 extended until September 1, commercial appeals submitted after June 30 will not be defended 23 by the firm under contract, which could result in unplanned loss of value as a result of the 24 additional appeals. 25 26 Board of Equalization and Review members are paid for the hearings they attend. For each 27 meeting there are three members present, including one Chair, totaling a cost of$250 per 28 hearing. The funding level requested by the Tax Office in the FY 2021-22budget did not take 29 into consideration the possibility of additional hearings, which could cost the County as much as 30 an additional $6,000. 31 32 Should the Board choose to extend the formal appeals period, which would be achieved by 33 extending the adjournment of the BOER, an extension may be accomplished by complying with 34 the notice requirements for later adjournment described in N.C.G.S. 105-322(f): publishing 35 notice at least once in the newspaper(s) in which the first notice was published. The publication 36 must be prior to the date first announced for adjournment. 37 38 Nancy Freeman, Tax Administrator, reviewed the background information for the item. 39 Commissioner Greene referred to the proposition of hiring an outside party to defend 40 against the appeals, and asked if more information could be provided and if that is customary. 41 Nancy Freeman said the appeals that would be defended would be commercial. She 42 said the County had a contract with the company CCA, who handled commercial values for the 43 revaluation. She said they would also be the ones used to defend those values for appeals that 44 come in for commercial properties. She said this is customary when there is a company that 45 handles commercial properties that they would also handle the appeals part of the process. 46 Commissioner Greene clarified that this would only be for commercial properties. 47 Nancy Freeman said that is correct, and this company would only handle commercial 48 appeals, no residential appeals. 49 Chair Price said the issue that brought this forward was the residential properties. She 50 asked if there will there be issues for commercial properties. 20 1 Nancy Freeman said with an extension, there would possibly be more commercial 2 appeals after the end of the contract with CCA, so those would have to be handled internally by 3 the tax office. 4 Commissioner Hamilton clarified that the company that does the appraisals for 5 commercial properties is only contracted through June 30, and after that date the tax staff would 6 have to handle the appeals. She asked if there is a reason why that would lead to unplanned 7 loss of values. 8 Nancy Freeman said the company does all the background work to show how to value 9 the commercial properties, and are in a better position to do the appeal. She said it is not that 10 staff cannot do it, but the company has the most information. 11 Commissioner Hamilton asked if the company provides the information the staff. 12 Nancy Freeman said yes. 13 Commissioner Fowler asked if staff is still seeing a large flow of appeals, and if those 14 requesting an extension are those who say they cannot get it in before June 30. 15 Chad Phillips, Deputy Tax Administrator, said there are 1,866 total appeals, including 16 308 commercial appeals. 17 Nancy Freeman said within that total, 1679 are informal and 185 formal appeals have 18 been submitted since the switch to formal. She said the peak of appeals was through the end of 19 April, and has decreased dramatically since that point. She said in the last week of May, there 20 were 100 appeals; in the end of May to the first week in June there were 39; and there were 48 21 last week. 22 Commissioner Fowler clarified the appeals have gone up slightly in June from the 23 graphic in the agenda packet. She asked if the number of calls received requesting an 24 extension beyond June 30 could be identified. 25 Nancy Freeman said she has not had any requests. 26 Chad Phillips said he has not received any. 27 Chair Price said the request for the extension came from her through organizations 28 working with residents in historically African American neighborhoods, with people needing 29 more time to understand what is happening and for community organizers to help people file 30 appeals. 31 Commissioner Greene said she spoke with director of the Jackson Center, and there is a 32 strong desire for the extension. She asked for Nancy Freeman to confirm the period for informal 33 appeals is over. 34 Nancy Freeman said yes. 35 Chair Price said EmPOWERment is also helping residents on this. 36 Commissioner Dorosin clarified that currently a resident can file appeal as late as June 37 30,2021. 38 Nancy Freeman said that is correct, through June 30th. 39 Commissioner Dorosin said the extension is really only about two months, until 40 September. He said it does not seem surprising that numbers are going up in June, as the 41 deadline approaches. He said it seems reasonable to extend it two months with a plan to 42 advertise it, and he is not concerned about commercial properties, etc. He said given the outcry 43 from the community, it seems like a reasonable accommodation. 44 Commissioner McKee said he supports the extension. He said he wants to know what 45 the County is doing to insure that the appeals process is pleasant and hospitable. He said 46 every time there is a revaluation, people have said the process is arduous and that the County 47 is defensive. 48 Nancy Freeman said there is an online form for appeals rather than the physical form. 49 She said there is an option for an appellant to ask for an onsite visit, ask an appraiser to contact 50 them, come into office, etc. She said her office has not set up workshops to help outside of the 51 tax office, but that can be done. She said appraisers speak to appellants to make sure the right 21 1 information is in hand and go over comparable properties, which is educational for property 2 owners to be able to compare and see the difference. She said if staff is being seen as 3 aggressive, she would like to know, as her office's customer service is very good. 4 Commissioner McKee said he is not criticizing staff, only relaying information received 5 from residents. He said he wants to make sure everyone walking away from process feels they 6 have been heard, whether the outcome is to their liking or not. He said he appreciates the 7 online option, but paper copies are still pertinent, and he is glad to have both options. He said 8 the County has to have a process and has to follow the law, but it can be done in a way that is 9 helpful to the residents, rather than making them feel in contest with the County over an 10 appraisal. 11 Chair Price clarified that tax office workers are not going out into the field. 12 Nancy Freeman said that has not happened. She said there has been a tour, but there 13 has not been a workshop to do the appeals. She said they would prefer to have the appeals 14 done as informal, and additional help may not be as necessary because the process is formal 15 now. 16 Chair Price said she and community organizers were encouraging residents to pursue 17 the informal process so they could speak to staff, as opposed to going to a hearing. 18 Nancy Freeman said she misunderstood, and appraisers are doing field visits. She said 19 her staff is going to increase its presence in the field to make more progress. 20 Chair Price asked when that would be completed. 21 Nancy Freeman said her aim is to have them all done by June 30. 22 Bonnie Hammersley said she has also heard challenges County residents have had 23 during the revaluation process in the past, but commended the response of the tax office not 24 only to this issue, but with everything that has come up in the past year. She said if there are 25 residents listening this evening, they can certainly contact the tax administration office to get 26 help with anything they need. She said staff is definitely doing field visits, and it helps residents 27 hear that the County will do anything it can to help people throughout his process 28 Chair Price thanked staff for meeting with residents and leaders of the community 29 organizations. 30 31 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 32 approve and authorize the Chair to sign the proposed resolution to extend the formal appeals 33 period until September 1, 2021 and direct the Tax Office to advertise the Board of Equalization 34 and Review's new adjournment date in the newspaper(s) where the original advertisement for 35 the Board of Equalization and Review schedule was placed. 36 37 Roll call ensued 38 39 VOTE: UNANMIOUS 40 41 e. Alcoholic Beverage Control (ABC) Board Request to Exceed State Salary Limit for 42 the ABC Board General Manager 43 The Board considered a request from the Alcoholic Beverage Control (ABC) Board to 44 exceed the statutory salary limitation imposed on ABC Board General Managers by up to five 45 percent (5%). 46 47 BACKGROUND: 48 North Carolina General Statute stipulates that the salary of the General Manager of a local 49 ABC board "shall not exceed the salary authorized by the General Assembly for the clerk of 50 superior court of the county in which the appointing authority was originally incorporated 51 unless such compensation is otherwise approved by the appointing authority." 22 1 2 The Chair of the Orange County ABC Board has requested that the Board of Commissioners 3 consider allowing the ABC Board to grant a performance based salary increase to the ABC 4 Board's General Manager that exceeds the State limitation. The FY2020-21 authorized salary 5 for the Orange County Clerk of Superior Court is $107,625. The ABC General Manager's 6 current salary is at that statutory maximum. Therefore, any merit based salary increase would 7 exceed the State salary limit. 8 9 According to the ABC Board's compensation policies, a performance rating of average or 10 above would qualify for an increase of between three percent (3%) and five percent (5%). The 11 ABC Board General Manager does not receive any additional compensation beyond the 12 amount reported in his annual salary. The ABC Board is considering an across the board five 13 percent (5%) increase for all ABC employees at its June 15, 2021 meeting. 14 15 The ABC Board Chair is requesting authorization to grant a performance based salary 16 increase of up to five percent (5%), which would result in a maximum salary of$113,006. 17 18 Travis Myren reviewed the background information for the item. 19 Commissioner McKee said he brought this item forward, and this has been done several 20 times in the past. He said some communities were providing lavish salaries in the past, which 21 may have generated the State law. 22 Chair Price said she has an issue with providing this increase when no increases were 23 provided for other County employees. 24 Commissioner Dorosin said he has issues with percentage increases at the top end of 25 the spectrum. He said it sounds fair because everyone receives it, but in truth, the gap in pay 26 between top earners and lower earners, just increases. 27 Commissioner Hamilton said she shares the concerns of Chair Price and Commissioner 28 Dorosin. She said she does not know all the finances of the ABC board, but it seems that, given 29 the impact of their service, more money should be flowing to impact people who suffer from the 30 effects of alcohol. She said she has concerns giving ABC staff raises, when current County 31 employees have not gotten any raises. 32 Commissioner McKee said the raise would not be coming from County funds, and the 33 ABC Board is an independent organization that is revenue positive. He said the more profits 34 they make, the more they are able to provide back through the County, and organizations that 35 address the impacts of alcohol. He said the increase is up to 5%, and the exact percentage is 36 up to the ABC Board. He said new stores that have been built are doing extremely well, as well 37 as remodeled stores. He said he understands that County did not give raises, but the ABC 38 board is not part of the BOCC's budgetary process. He said the BOCC is just allowing the raise 39 to be possible, and the ABC board will determine the specifics. He said this has been done 40 before without any discussion. 41 Commissioner Bedford asked if the ABC board has been able to maintain living wage for 42 all employees. 43 Commissioner McKee said yes, as far as he knows. 44 Chair Price said she understands it is not County money, and it has been done before, 45 but the County has not been in a pandemic before. She said if it was something that dealt with 46 health, she would vote yes, but she will vote against it. 47 48 A motion was made by Commissioner McKee to approve the ABC Board's request to 49 exceed the statutory limit on the General Manager's salary by up to five percent (5%). 50 51 The motion failed due to lack of a second 23 1 2 f. Board of Commissioners Vacancy 3 The Board considered the process by which the July 31 BOCC vacancy will be filled. 4 5 BACKGROUND: 6 Commissioner Mark Dorosin recently notified the BOCC he will be resigning his position 7 effective July 31, 2021. Orange County is subject to North Carolina General Statute NCGS 8 153A-27, which provides that in Orange County a vacancy is filled by the Board of 9 Commissioners subject to several pre-requisites for filling a vacancy. The nominee must be a 10 member of the same political party as that of the member being replaced and a resident of the 11 same district. Before filling the vacancy the Board of Commissioners must consult the 12 appropriate political party, but is not bound by the party's recommendation. 13 14 The Board of Commissioners must fill the vacancy within 60 days of the date (7/31) the vacancy 15 becomes effective. In this situation the deadline to fill the vacancy will be September 29, 2021. 16 If not filled by that date the Clerk of Superior Court must fill the vacancy. The appointee will 17 serve in the position until the first Monday in December following the 2022 general election. 18 The remainder of the unexpired term will be served by the winner of the seat in the November 19 2022 general election. The last vacancy on the BOCC in 1981 was filled through an open 20 process in which the Orange County Democratic Party presented three applicants to the BOCC 21 for consideration. A twist in this vacancy is that the district may require adjustment to its 22 boundaries once census numbers are received. 23 24 The Orange County Democratic Party (OCDP) proposes to begin the application process in 25 July. It will create an application, including questions from the BOCC; it will accept applications 26 through July and potentially some part of August; it will host an open public meeting and 27 advertise that meeting to the public; and will nominate three candidates to the BOCC in time for 28 the first BOCC meeting in September. The party requests that: 1) the BOCC inform them of 29 how the BOCC will fill the position, whether through motion and vote, or nomination and ballot, 30 2) the BOCC refer all interested applicants to the party to participate in the process, and 3) the 31 BOCC, if it so desires, provide questions to include in the application form, by forwarding those 32 questions to the BOCC Chair who will send them to the Party by July 10. 33 34 Chair Price said she met with the Orange County Democratic Party. She said the Party 35 will accept and review applications, and will hear 2 minute speeches at an open meeting. She 36 said the Party will then send 3 nominations to the BOCC. She said it is important to note that 37 nothing the Party does is binding, and the BOCC makes the final decision. She said the Board 38 can submit questions to the Party by June 26. She said the Board needs to vote on the Party's 39 proposal. She said the Party intends to have everything ready for a BOCC vote at its first 40 meeting in September. 41 Commissioner Fowler asked if the Board should direct questions to a particular person. 42 Chair Price said to send any questions to her, and she will submit them to the Party. 43 Commissioner Fowler asked if the Board will be able to see all applications that are 44 received. 45 Chair Price said yes, the Party will send a list of the candidates and applications to the 46 BOCC for review. She said the process would be similar to appointments to Advisory Boards. 47 Commissioner Hamilton said she is concerned about timing. She said if the BOCC does 48 not support any of the recommendations from the Party, she is concerned there may not be 49 enough time to get something in place before September 29th. She said she wants to make 50 sure there is enough time built in. 24 1 Chair Price said there are 60 days and the Party wants to get applications in July, vet 2 them in August, and make a recommendation to the BOCC for its first September meeting. She 3 said this still gives Board a full month to advertise and hear from anyone else they wanted to. 4 Commissioner Hamilton suggested to move up some deadlines, and said she would be 5 happy to meet earlier if needed. She said she would like to see in writing, in a public document, 6 that the BOCC has the authority to reject all nominees presented by the Party, if it so chooses. 7 Commissioner Greene said she is surprised by the conversation so far, and the notion 8 that the BOCC may not be satisfied by the Party's recommendations. She said she expected 9 the Party to nominate three qualified candidates, and it is be reasonable to assume that the 10 Board would choose one of the recommendations. She said she is not worried about timeline. 11 Chair Price agreed, and said the BOCC just has to consult the Party, and does not have 12 to accept the Party's proposal. She said they all represent the same party, and she is hopeful 13 the BOCC will be able to appoint one of the nominees. 14 Commissioner Dorosin said he agrees with Commissioner Hamilton's point about timing. 15 He said a more expedited process might be to allow the Board to solicit the applications, so it 16 can review them simultaneously along with the Democratic Party, as opposed to waiting on the 17 Party and then potentially needing to restart the process. 18 Commissioner McKee supported Commissioner Dorosin's proposal. 19 Commissioner Bedford echoed support. 20 Chair Price said the Board will get the applications, and asked if the Board wanted to 21 submit questions to be included on the application, along with the Party. She said anyone 22 interested must apply by the deadline. She said the BOCC will allow the Party to do whatever it 23 wants as far as vetting the applicants, then give nominations to the Board for the first 24 September meeting, or try to come back in August. 25 Commissioner McKee said he does not see the need for questions to be answered by 26 the applicants, but would rather have the applicants make their best pitch as to why they are 27 best for the job. 28 Commissioner Fowler said she spent time making questions, and would like to be able 29 to submit them. She said she would like at least two or three questions to come from the 30 BOCC, along with the applicant's best pitch. She supported Commissioner Dorosin's proposed 31 timeline. She asked if the County can advertise the position, as she would like to cast as wide a 32 net as possible. 33 Chair Price noted the vacancy can only be filled by someone from District 1. 34 Commissioner Greene said she would like to also submit questions for the application. 35 She asked if the BOCC will have the Party's 3 nominations come to speak before the BOCC. 36 Chair Price said that is up to the BOCC. She said the other thing to consider would be 37 accepting comments from the public, which she would oppose. 38 Commissioner McKee said he would not want to hear from the public, but would like to 39 hear from all of the candidates themselves. 40 Commissioner Bedford asked if the Board would have opportunity to sit in on interviews 41 as part of the Democratic Party's executive committee. 42 Commissioner McKee said he likely would not sit in, due to a conflict. 43 Chair Price said she would support letting any and all candidates come forward to speak 44 to the BOCC. 45 Commissioner Hamilton said if the Board is going to have the party nominate, she would 46 want to look at those three first and call on others if none of the three are preferred by the 47 BOCC. 48 Chair Price said she thinks the BOCC is overworking this. She said a deadline is 49 needed and the Clerk can compile all applications and distribute them accordingly for everyone 50 to review in August, followed by verbal presentations at the first BOCC meeting in September. 51 She said the Board could then vote, and the County Attorney recommends a ballot vote. 25 1 Commissioner Bedford said she would like 5 recommendations from the Party. 2 Commissioner Greene said she thinks 3 is a good number, and if more are needed the 3 BOCC can consider others. 4 John Roberts said there should be a motion to clarify exactly what the Board wishes to 5 happen. 6 Chair Price said applications will come to the County Clerk to the Board; the Board and 7 OCDP should submit questions for the application by June 26 to Clerk to the Board; the 8 deadline for applications is July 19 at 4:59 pm; and everyone interested must apply. She said 9 the deadline for the party to provide its nominations to the BOCC is August 16, with agenda 10 review on August 23rd 11 Commissioner Bedford said this gives time for elections to check eligibility, and the 12 BOCC can plan to vote at the September 2 meeting by ballot. 13 14 A motion made by Commissioner Fowler, seconded by Commissioner McKee on the 15 application process for the upcoming Commissioner vacancy as follows: 16 17 • Anyone interested in the position must apply. 18 • Applications will be received by the Clerk to the Board. 19 • The Board and the Orange County Democratic Party shall submit questions for the 20 application by June 26 to the Clerk to the Board. 21 • The deadline for applications is 4:59 pm on July 19, 2021. 22 • The deadline for the three Democratic Party's nominations is August 16, 2021. 23 • The Board will vote on the nominee at their September 2, 2021 meeting by ballot. 24 25 Roll call ensued 26 27 VOTE: UNANMIOUS 28 29 RECESS 30 31 A motion was made by Commissioner Dorosin, seconded by Commissioner Greene, to 32 recess the meeting for five minutes at 9:29 p.m. 33 34 Roll call ensued. 35 36 VOTE: UNANIMOUS 37 38 RECONVENE THE MEETING 39 40 Commissioner McKee was not yet present, but due to a quorum of board members 41 being present, Chair Price asked for a motion to reconvene the meeting. 42 43 A motion was made by Commission Hamilton, seconded by Commissioner Fowler, to 44 reconvene the meeting at 9:36 p.m. 45 46 Roll call ensued. 47 48 VOTE: UNANIMOUS 49 50 26 1 g. Discussion on the Renaming of UNC Student Stores in Honor of James Cates 2 3 Chair Price reminded the Board that this item was added at the beginning of the meeting 4 by Commissioner Dorosin. She said there is a petition being circulated to rename the Student 5 Stores Building at UNC, formerly named after Josephus Daniels, in honor of James Cates, who 6 was murdered there 50 years ago. 7 Commissioner Greene said she understands the concern about the lack of a public 8 hearing, but this petition is asking the Commissioners to speak with a collective voice. She said 9 she has personally added her name, and feels strongly it would be a very important and good 10 gesture to name this building after James Cates. She said the nation is in a time of racial 11 reckoning, and this is an important gesture and she thinks the Board should lend its support. 12 Commissioner Bedford said she also added her name personally, but is concerned the 13 Board is getting out of its lane by supporting a building name change at a separate institution. 14 She said it may not be appropriate for the BOCC to weigh in on the University's decision. 15 Chair Price said the University is changing the names for several buildings, with more to 16 come. She said she expects many names to be submitted for those various buildings on 17 campus. 18 Commissioner Dorosin said he does not think the Board is getting out of its lane, and is 19 not telling anyone what to do, but is rather letting the Board's position be known. He said the 20 BOCC has taken repeated public stands about racial equity and against white supremacy. He 21 said James Cates was murdered by white supremacists, and the people pushing for this change 22 are longtime residents and constituents. He said there is MLK Jr. quote that is pertinent, but 23 ultimately, this is a situation where the BOCC cannot afford to be silent. 24 Chair Price said the quote is silence is violence. 25 Commissioner Hamilton read portions of the email sent to the Board soliciting its 26 endorsement of the petition. She agreed with Commissioner Dorosin, and said this is an 27 endorsement, as a body supporting the renaming of the building. She said the Board has 28 passed many resolutions as part of the push for racial reckoning and this endorsement is in line 29 with those actions. 30 Commissioner McKee said he did not say he had any issue with not having public 31 comment. 32 Chair Price said it was she who brought up the question of whether public comment was 33 necessary. 34 Commissioner Dorosin clarified the quote of which he was speaking. 35 36 A motion was made by Commissioner Dorosin, seconded by Commissioner Greene, for 37 the Board to endorse the petition to rename the UNC Student Stores after James Cates. 38 39 Commissioner Fowler said she supported the petition personally, and is also in favor of 40 the Board endorsing it as a body. 41 Chair Price said she to supported the petition personally, and James Cates' story will be 42 a part of the exhibition at the Visitor's Bureau. 43 44 Roll call ensued. 45 46 VOTE: UNANIMOUS 47 48 27 1 7. Reports 2 3 a. One Orange County Racial Equity Plan—A Framework for Moving Forward 4 5 The Board received an overview of the Framework for moving forward with the 6 Countywide Racial Equity Plan and provide staff with any feedback and questions on the Racial 7 Equity Plan. 8 9 BACKGROUND: 10 In October 2020, the Orange County Board of Commissioners approved staff moving forward to 11 work collaboratively with the Towns of Carrboro, Chapel Hill and Hillsborough on a Countywide 12 Racial Equity Plan. After each board agreed, Orange County staff along with the staffs from 13 each of the three jurisdictions began working in five multi-jurisdictional subcommittees on 14 separate parts of the racial equity plan. The Subcommittees led by at least one jurisdictional 15 lead are: Training, Racial Equity Tool Kit, Community Engagement, Racial Equity Index, and 16 Evaluation and Accountability. 17 18 The work of the Subcommittees will be the basis of the racial equity plan. Staff is planning to 19 include a few other sections in the Plan such as: 20 21 1. Definition Section - There will also be a definition section so that the public can fully 22 understand the terminology used throughout the document. 23 24 2. History - This summer staff will engage local historians to include the racialized history of 25 Orange County as part of the Plan. 26 27 3. Current Demographic and Economic Data Analysis -Also a current demographic and 28 economic analysis will be part of the Plan so that each jurisdiction can assess whether a 29 disparity study is needed before entering into any race- or gender- based remedial 30 programs so they each project developed based on racial equity principles can withstand 31 scrutiny in a court of law.' 32 33 The Subcommittees adhered to the Projected Timeline found in Section III of the Framework. 34 Prior to bringing this document to the Commissioners, team members conducted some 35 preliminary community engagement. Staff held a Public Comment Period and an Information 36 Session on the Racial Equity Framework for leaders of Community groups to provide feedback 37 on the framework and on how to engage with the communities they serve. A sample of those 38 community stakeholders is included in Section IV of the attached Framework. One comment 39 was received during the period; but between 40 - 50 stakeholders came to the Community 40 Forum and actively participated in a discussion about the Framework. The overarching themes 41 of the responses received were: 42 43 1. The Community wanted to be involved in developing a racial equity plan; 44 45 2. The Community thought there must be reach out to marginalized communities; and 46 47 3. The Community believed the schools must be involved in the Plan. 48 28 1 After receiving all the feedback from each jurisdiction, staff will incorporate the changes into the 2 Plan as well as the feedback from the community stakeholders. 3 4 Next Steps 5 6 1. Community Engagement- Over the summer, staff plans to conduct additional 7 community engagement. The Racial Equity Plan Framework has been translated into 8 Spanish, Chinese, Burmese and Karen. Staff will take the racial equity plan to 9 communities of color and other communities groups to get their feedback on the plan. 10 Staff will also reach out to both schools systems to see if they want to join in this 11 process. The Department has also hired a social media consultant to provide 12 information and get feedback from diverse groups of residents about the racial equity 13 plan. 14 15 2. Training — 16 17 a. Racial Equity Foundation Training -The Carrboro GARE Team has almost 18 completed providing training to their employees on the Racial Equity Foundations 19 Training and will be starting to provide this training to their Advisory Boards and 20 Commissions. County employees have received DEI Training, while not the 21 same as the Foundation training. Staff would like to bypass employees and begin 22 training County Boards and Commissions on the Racial Equity Foundations 23 Training. Staff believes that the next training employees may need is anti-bias 24 training. 25 26 b. Racial Equity Tool Kit - Staff would also like train a small group on the racial 27 equity tools so efforts can begin to pilot the racial equity tool with a small group in 28 each jurisdiction to see how it works in the field. 29 30 3. Subcommittees - The multijurisdictional subcommittees will continue working on their 31 specific sections of the Plan during the summer. The intent is that all jurisdictions will 32 work on these efforts as a team including. 33 34 In the fall, staff will hold public hearing or a series of public hearings on the draft of the Final 35 Plan prior to bringing the Racial Equity Plan to the elected officials. 36 37 Annette Moore, Director of Human Rights and Relations, and Nancy Coston, Director of 38 the Department of Social Services made the following PowerPoint presentation: 39 40 Slide #1 41 ORANGE COUNTY NORTH CAROLINA One Orange Racial Equity Plan: A Framework for Moving Forward �rr�m�.sd�sa.ah 42 29 1 Slide #2 One Orange Mission Statement One Orange is a commitment by©range County leaders and staff to uncover and address implicit racial biases in our institutions to ensure that race can no longer be used to predict life outcomes in our community. ORANGE COUNTY 1 lW.3RT1[S4RIJL[NA 2 3 4 Slide #3 Framework Report 1. Overview 2. Committee Reports 3. Next Steps 3. Questions ORANGE COUNTY 5 3 NORT L CAROLINA 6 7 Slide #4 What is Racial Equity? "When race can no longer be used as to predict life outcomes and outcomes for all groups are improved." • The difference between racial equity and equality is equity is about fairness,while equality is about sameness- ORANGE COUNTY 5 WORT L CAROLINA 8 9 10 11 30 1 Slide #5 Why Race? • Normalizing conversations about race and operationalizing strategizes for advancing racial equity allows us to build systems that address income and wealth inequity and recognize bias based on gender, sexual orientation, ability, age, religion, and other protected categories. • Allows us to develop a framework, tools and resources that apply to other areas of marginalization, recognizing that different strategies will be necessary to achieve equity in other areas. s ORANGEC COUNTY NA2 3 4 Slide #6 Why Race? • Allows us to move past looking at just disparities to finding racialized systems that are costly, depress outcomes, and life chances for all groups. • Systems that are failing communities of color are failing us all by depressing life chances and outcomes ORANGE COUNTY a NOR7]f CAR[7LLNA 5 6 7 Slide #7 Government Alliance on Race and Equity ("DARE") • Support state and local jurisdiction that are advancing racial equity by addressing institutional and structural racism. • Training staff to not only do the work but also build internal capacity to undue racism within their organization. • Help expand and strengthen local and regional collaboration that are inclusive and focused on achieving racial equJ U NTY 7 Kuk r]L CkRGLINh 8 9 31 1 Slide #8 Racial Equity fiction Planning Process Room ]A��� A sima Far_tal Equity Action Plan to guided by a clear uaelan of raciel equity and etrirc tuted to attueve meaningful arrd ral mutabloe resuils A gati{de Part stuurtume peuwt4ed by GABE hiatl`ides mita 1falLawietg c=p&L ts, • ResultsCcmmrnoyleveLccard3l.iMsvaeMeauaungioienpW Z:ulatnvLInAW ludROICH cummmity tndtcalora are the means lv wboeh we cmt nlaaswe Impact L®the earttrnututy Ct m=untty alsaggl E"- rd by rare. Ouimae:A Julme siaie or being reauttang In=m rhange at the Jurtmbrimn,de- parWwut,ea program.Irvel Strang m1rarmn mnccuLate a clear an7ravament m dafrriw hnw mur-h iFnprmmTmrtt vaatl take place Action TKoV am ihtt specilk thtatgs your jurtEdtetrm will do r*achieve the mt Comes • pe furfnmrr_-e M"swe A gl>xuratbahle trreasure ur JWw well AM amain t9 warkmg Ldferetu types d tsI=!Iures tncLdc 11 QuarjIjL�-]{ag MLwh dJ we d0 21 atrabty-Kim well d3A 7M do 30' 3) Lr"acl-Js aalnme litter dil? -A6;—— ORANGE COUNTY E GARE TDON1 Ravel EquilwAaan Plans,pg,5 tJORTI r Ck&3L[NA 2 3 4 Slide #9 Facial Equity as a Strategy for Change 0 F, -1 * 0 Strategy 0 ORANGE COUNTY 9 K%L-ItT]L C+kROLLN 5 6 7 32 1 Slide #10 Committee Repots • Racial Equity Tool • Community Engagement • Racial Equity Index • Training • Evaluation and Accountability ORANGE COUNTY 2 10 NOR]l l G3S[}][NA 3 4 Annette Moore said each committee is led by at least one jurisdictional GARE team 5 member. She said each team will draft a portion of the plan, and the public will have the 6 opportunity to review and comment on plan before submission to each of the elected bodies. 7 She resumed the Power Point presentation. 8 9 Slide #11 Racial Equity Tool • The Racial Equity Action Plan sets forth a process and a set of questions to guide the development,implementation and evaluation of policies,initiatives,programs,and budget issues to address the impact of racial equity. The racial equity tool helps align racial equity goals with desired outcomes. „ ORANGE COUNTY 10 11 12 Slide #12 Community Engagement • Develop a plan to provide for meaningful community engagement. • Consider the current and unlikely partners needed to accomplish the organizational outcomes. • Who are the decision makers with whom you need to inform,consult,or collaborate? ORANGE COUNTY 12 N Kn[uMANA 13 14 33 1 Annette Moore said community engagement will occur this summer. She said 2 engagement tools have already been translated to numerous other languages. She resumed 3 the PowerPoint presentation: 4 5 Slide #13 Facial Equity Index (Data Collection) • The use of data and metrics to track progress ofCounty's racial equity initiatives and to follow trends in racial disparities_ • Metrics also facilitate the alignment of outputs with outcomes and the coordination of efforts across departments and jurisdictions. • The Racial Equity Index will be a transparent public access to data with built public data dashboards to help assess questions of equity, • The dashboards contained within the index will include sub- county maps and key performance indicators(KPIs)to help track essential indicators and equity performance. • Wherever possible these KPls would be disaggregated by geography, race/ethnicity, income,and gender. ORANGE COUNTY 1 NORTH CAROL[NA 6 7 8 Slide #14 Using Analytics The use of data and analytics Is Integral to the work of GARE to: • Present a descriptive picture of where the county and [municipalities are currently in racial equity work; • Provide prescriptive information to inform decision making; and • Track progress over time • The DARE data plan includes a three-stage process that will begin with descriptive analysis of the problem, a statistical analysis of the factors informing racial equity in the workforce, and then a racial equity index that combines and weights several indicators in a prescriptive analysis that can inform decision making. GRANGE COUNTY 14 NORT]1 UROL[NA 9 10 11 Annette Moore said the racial equity plan (REP) will be based on data, to avoid gaps and 12 mistakes. She said the County will be collaborating with SAS on the data for the project, and 13 SAS will be working on the first phase of the racial equity index over the next three months. 14 She expressed thanks to Nancy Coston who worked on developing this relationship and getting 15 this work done by SAS for free. She said the REP will use data to show and provide 16 prescriptive information about problem solving. She resumed the PowerPoint presentation: 34 1 Slide #15 Stage 1 : Descriptive Analy ics • Ir•Ihr%,Jw,.Ow(army&4 tt l wtm"to OKA dnur> 1rw stAnl+(.rl dsMa IrKti "&#"Wvhc ftu • %On h@*v*M an*&M&M Ptlilt"a tot • ttremt&rutrrN ob"of M" "go.>i.. 13oww"4ft- "Awl. 0I11AN12 coulih Y 2 v�rlrc�aau 3 4 Slide #16 Stage 2: Analyzing Workforce Data • Collect workforce data by race from public sources • Identify sources of granular data on salaries for racial comparison within and across sectors • Work with partners to analyze data and look for correlations [I.I.M Y hg Rana D SempadetafromNCCommerce ORANGE COUNTY nnUn�rnpinyme�lBM .'=iSa NOR T1ICAROLINA 5 6 7 O 9 10 11 35 1 Slide #17 Stage 3: Racial Equity Index • Using the "workforce Analysis" model, build out a full Racial Equity index to include multiple factors that influence racial equity • Develop prescriptive statistical model that weights the factors based on statistical correlation • Use the Racial Equity Index to inform decision making ORANGE COUNTY 1E IdOR I1fRA.6LINA 2 3 4 Slide #18 Training The training committee will develop a plan to provide training to policymakers,managers, staff, boards and commission members, and community partners to build capacityto advance racial equity and to embed racial equity into countywide systems. ORANGECOUNTY 17 M-)IM I C.4RG1.[NA 5 6 7 Annette Moore said the training committee will work with municipalities to train and 8 provide assistance. She resumed the PowerPoint presentation: 9 10 Slide #19 Evaluation and Accountability • The Evaluation and Accountability Committee will develop an Evaluation Plan based on the principles of the Results-Based Accountability("RBA")framework. • RBA,is a national model and provides a disciplined, data-driven,decision-making process to help local governments take action to solve problems. • An Evaluation Plan will help local governments apply racial equity principles embedded into the Results-Based Accountability(RBA)methodology into Racial Equity Action Plans. ORANGE COUNTY 16 hYKn[G LINA 11 36 1 Slide #21 Advancing Racial Equity • Next Steps • Questions 2 3 4 Annette Moore said a subcommittee conducted preliminary community engagement, and 5 asked people to identify others with whom the County should engage. She said the 6 subcommittee spoke with 40-50 community members to determine who else should be talked to 7 over the summer. She said the overarching themes were that the community wants to be 8 involved with developing the plan; must reach out to marginalized communities; and include 9 schools. She said there will be a definition section, as well as a section of a racialized history of 10 Orange County. She said there will be current demographic and economic data analysis, racial 11 equity foundations training for the County and all municipalities. She said there will also be a 12 pilot for the racial equity tool in each jurisdiction to see how it works and if there are kinks that 13 need to be fixed. She said the subcommittees will work throughout the summer, and there will 14 be another public hearing in the fall. 15 Commissioner Greene asked if staff could more about the partnership with SAS 16 Nancy Coston, DSS Director, said SAS does small, time-limited projects called "Data for 17 Good". She said SAS agreed to work with the County on this index. She said SAS has a strong 18 team with statistical expertise, and this is an exciting opportunity for the County. She said she 19 hopes SAS can help the County determine where the biggest impacts need to be made. 20 Commissioner Hamilton said the presentation helped her understand the direction this is 21 going. She said she is excited to have the collaboration with SAS and is interested to see what 22 data they come up with. She said she will have to pull old skills out of the back of her mind to 23 analyze their findings. 24 Commissioner Fowler said she sees a lot of questions, and is curious to know when 25 those questions will be answered. 26 Annette Moore said over the summer, some of the questions will be answered. She said 27 there will be a written narrative to the racial equity tool, which will answer some of those 28 questions, and some questions will be answered after engagement with community. 29 Commissioner Fowler referred to the dashboard, and asked if there are any other 30 demographics that will be examined. 31 Annette Moore said income. 32 Commissioner Fowler asked about disability, and recommended it be included. 33 Annette Moore said half of fair housing cases involve a disability. 34 Commissioner Fowler commended the collaborative effort. 35 Commissioner Bedford referred to the different types of training on the abstract, and 36 asked if the differences between then could be clarified. She asked if there is a process by 37 which the Commissioners fit in with training, the use of tools, and timelines. 38 Annette Moore said the hope is that the BOCC will be involved in this process just like 39 staff and boards and commission members. She said the desire is for everyone to be on the 40 same page and have the same knowledge. She said the difference between the trainings, is 37 1 that one is more foundational knowledge, and the anti bias training will focus on unconscious 2 biases and how to recognize them. She said the trainings will offer various levels of equipping. 3 Commissioner Bedford asked whom she should follow on social media. 4 Annette Moore said to follow the Human Relations Commission (HRC) on social media. 5 She said the HRC has a young person conducting the social media outreach to help capture the 6 younger folks now and have them engaged and involved for a lifetime. She said a calendar of 7 events will be put out, and the HRC will host engagement opportunities. 8 Commissioner Bedford said the interns can help with this. 9 Chair Price said it is important for the work to be intergenerational. 10 Commissioner Bedford said it is incredible and valuable that the towns are coming 11 along, and everyone can be on the same page. 12 Annette Moore said one of the suggestions was to present at the Assembly of 13 Governments meeting. Orange County is the first in the nation where all jurisdictions are having 14 the discussion to be on the same page. 15 16 12. Information Items (This item was moved from later in the agenda) 17 18 • June 1, 2021 BOCC Meeting Follow-up Actions List 19 • Tax Assessor's Report— Releases/Refunds under$100 20 • Memorandum — NC Mountains to Sea Trail Progress Report 21 22 The Board agreed by consensus to go to item 12 in order to allow the public to speak. 23 Bonnie Hammersley said she was hoping to have a presentation for this meeting, but 24 that could not happen. She decided to put a quarterly report on the agenda, and will continue to 25 do this. She said there will also be a presentation by staff on the status. 26 27 PUBLIC COMMENT 28 Allan Green said he was hoping to hearing from Chris Henley on the status of the MST, 29 but he has read the report. He said he was encouraged to find that there was progress made 30 over the last year, though not as much as the Friends of the Mountains to Sea Trail would have 31 preferred. He said in the absence of a report, and given the time, he would ask the Board to 32 encourage David Stancil, Department of Environment, Agriculture, Parks and Recreation 33 Director, to participate more frequently in the planning process. 34 Commissioner Greene thanked Mr. Green for his comment, and endorsed his request 35 for County staff to be more directly engaged in this process. 36 Chair Price said thanked Mr. Green for his comments, and for his patience in waiting so 37 long. 38 39 8. Consent Agenda 40 41 • Removal of Any Items from Consent Agenda 42 None 43 44 • Approval of Remaining Consent Agenda 45 46 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 47 approve the consent agenda. 48 49 Roll call ensued. 50 38 1 VOTE: UNANMIOUS 2 3 a. Minutes 4 The Board approved the minutes for the May 11, 2021 and May 13, 2021 Board of County 5 Commissioners meetings. 6 b. Motor Vehicle Property Tax Releases/Refunds 7 The Board adopted a resolution, which is incorporated by reference, to release motor vehicle 8 property tax values for two taxpayers with a total of two bills that will result in a reduction of 9 revenue. 10 c. Voluntary Agricultural District Designation — Multiple Farms 11 The Board considered applications from five (5) landowners/farms to certify qualifying farmland 12 within the Caldwell, Cane Creek/Buckhorn, New Hope and White Cross Voluntary Agricultural 13 Districts; and enroll the lands in the Orange County Farmland Preservation Program's Voluntary 14 Agricultural District program. 15 d. Construction Bid Award for Blackwood Farm Park Phase II Construction 16 The Board authorized the Manager and staff to negotiate a final construction contract with J. 17 Kester & Rose, LLC; of Fuquay-Varina, NC, the determined low bidder for the construction of 18 Blackwood Farm Park Phase II Project; and authorized the County Manager to execute the 19 Agreement, subject to final review by the County Attorney, and any subsequent amendments for 20 contingent and unforeseen requirements up to the approved budget amount on behalf of the 21 Board. 22 e. Quarterly Report (2021 Q1) for Orange County's CDBG-CV Grant 23 The Board received the first quarterly update on Orange County's Community Development 24 Block Grant— Coronavirus (CDBG-CV) grant from the NC Department of Commerce. 25 f. Fiscal Year 2020-21 Budget Amendment#14 26 The Board considered approval of budget, grant, and capital ordinance amendments for fiscal 27 year 2020-21 for Food Council; Criminal Justice Resource Department; Arts Commission; 28 Partnership to End Homelessness; Department on Aging; Sheriff's Office; Efland Sewer 29 Operating Fund; County Capital Projects; American Rescue Plan Act Funding; Debt Service; 30 and Non-Departmental Technical Amendment. 31 g. JCPC Certification and County Plan for FY 2021-2022 32 The Board approved the Orange County Juvenile Crime Prevention Council (JCPC) Certification 33 and County Plan for FY 2021-2022. 34 h. Contract for Recycling Processor 35 The Board approved and authorized the County Manager to sign a two year contract with Waste 36 Management Recycling America, LLC, for the Processing, Marketing and Sale of Recyclable 37 Material. 38 i. Contract for Construction and Demolition Landfill Phase 2 Cell Construction 39 The Board approved and authorized the County Manager to sign a contract with Shamrock 40 Environmental Corporation for the Phase 2 construction of the Orange County Construction and 41 Demolition Landfill. 42 j. Compactor Purchase for Construction and Demolition Landfill and Approval of 43 Budget Amendment#14-A 44 The Board approved and authorized the County Manager to purchase a landfill compactor for 45 the purpose of compacting material delivered to the Construction and Demolition (C&D) Landfill, 46 and approve Budget Amendment#14-A. 47 k. NEOGOV Multi-Year Contract 48 The Board reviewed and authorized the Manager to sign a multi-year maintenance and support 49 contract for$396,288.42 (paid over five years) with Govern mentJobs.com (NEOGOV). 50 39 1 I. Innovative Interfaces, Inc. Multi-Year Contract 2 The Board authorized the Manager to sign a multi-year maintenance and support contract for 3 $164,396.09 (paid over three years) with Innovative Interfaces, Inc. 4 m. Lease for 110 E. King Street 5 The Board reviewed the lease for 110 E. King Street, adopt the resolution approving the lease, 6 and authorize the Manager to sign the lease upon final review by the County Attorney. 7 n. USDA Lease of a Portion of the Orange County Bonnie B. Davis Environmental and 8 Agricultural Center 9 The Board reviewed the lease for a portion of the Orange County Bonnie B. Davis 10 Environmental and Agricultural Center to the United States Department of Agriculture; adopted 11 a resolution approving the lease; and authorized the Manager to sign the lease upon final 12 review by the County Attorney. 13 o. Contract Approval for Southern Human Services Center Roof and HVAC Replacement 14 and Approval of Budget Amendment#14-113 15 The Board approved a construction contract with Riggs-Harrod Builders, Inc. for the 16 replacement of the existing roofing system and Heating, Ventilation, and Air Conditioning 17 (HVAC) equipment at the Southern Human Services Center; authorized the County Manager to 18 execute the Agreement and to execute any subsequent amendments for contingent and 19 unforeseen requirements up to the approved budget amount on behalf of the Board, upon final 20 County Attorney review; and approved Budget Amendment#14-B. 21 p. Advisory Boards and Commissions —Appointments 22 The Board approved the Advisory Boards and Commissions appointments as reviewed and 23 discussed during the June 8, 2021 Budget Work Session. 24 q. Resolution Supporting a United States Department of Agriculture - Regional Food 25 Systems Partnership Planning Grant Application by Triangle JI Council of 26 Governments 27 The Board approved a resolution, which is incorporated by reference, supporting a United 28 States Department of Agriculture - Regional Food Systems Planning grant, applied for by the 29 Triangle J Council of Governments. 30 r. Medicaid Transformation - Public Ambulance Providers (PAPs) Contracts with Public 31 Healthcare Providers (PHPs)/Managed Care Organizations (MCOs) 32 The Board approved entering into agreements with the five (5) Managed Health Care 33 Organizations in order to be eligible for direct payments for Medicaid transports by Orange 34 County Emergency Medical Services (EMS). 35 36 9. County Manager's Report 37 Bonnie Hammersley said the Southern branch library is on budget and schedule, after 38 the design development stage. She thanked the BOCC for its support and work on the budget, 39 and wished them all a good summer. She wished Commissioner Dorosin the best. 40 41 10. County Attorney's Report 42 John Roberts said the redistricting bill has passed the legislature and is sitting on the 43 governor's desk. He said this bill gives the Board the opportunity to respond to census data and 44 redraw districts by November 17. He said this is an extension of time, but is still a very short 45 turn around. He said census data will not be final and submitted until early October. He said if 46 there are changes, it will impact the vacant BOCC seat. He said the new Commissioner will be 47 appointed in the current district 1, but that district could change come the next election. 48 49 11. *Appointments 50 The Board discussed an appointment to the Board of Equalization and Review 51 40 1 BACKGROUND: The following appointment information is for Board consideration: 2 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM BOCC Regular Member Partial Term 03/31/2023 Appointment 3 4 SPECIAL NOTATION: The Board may consider moving a current alternate member to the 5 vacant regular member position. 6 7 NOTE - If the individual listed above is appointed, the following vacancies remain: 8 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Alternate 03/31/2023 Vacant since 03/29/2017 Alternate 03/31/2023 Vacant since 05/04/2021 Alternate 03/31/2023 Vacant since 03/31/2017 Alternate 03/31/2023 Vacant since 03/31/2015 9 10 Tara May, Deputy Clerk to the Board introduced the item. 11 12 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 13 move Leon Myers, a current alternate position, to a member position for a partial term ending 14 03/31/2023 on the Board of Equalization and Review. 15 16 Roll call ensued. 17 18 VOTE: UNANMIOUS 19 20 Commissioner Greene referred to the process discussed earlier in the evening, 21 pertaining to filling the vacant Commissioner seat, and said there was no time allotted in the 22 timeline for the Clerk to create the application and someone to harmonize the questions. She 23 proposed changing the June 26 date to the close of business on June 22, so the 23rd can be 24 reserved to harmonize the questions, and the Clerk can have a few days to pull the document 25 together. She said the form can them be announced on Monday June 28tH 26 27 A motion was made by Commissioner Greene, seconded by Commissioner McKee, to 28 amend earlier motion with the following dates: 29 30 • Questions due by 22 31 • Chair and Clerk will work on application on June 23-25 32 • Application to go live on June 28 33 34 12. Information Items (This item was moved to earlier in the agenda, after item 7.) 35 36 • June 1, 2021 BOCC Meeting Follow-up Actions List 37 • Tax Assessor's Report— Releases/Refunds under$100 38 • Memorandum — NC Mountains to Sea Trail Progress Report 39 41 1 13. Closed Session 2 3 None. 4 5 14. Adjournment 6 7 Chair Price thanked all staff and the Board for all their efforts this year. 8 All of the commissioners wished Commissioner Dorosin well. 9 A motion was made by Commissioner Dorosin, seconded by Commissioner McKee, to 10 adjourn the meeting at 10:27 p.m. 11 12 Roll call ensued 13 14 VOTE: UNANMIOUS 15 16 17 Renee Price, Chair 18 19 20 Tara May 21 Deputy Clerk to the Board 22 23 Submitted for approval by Laura Jensen, Clerk to the Board. 24 25 26 27 Attachment 8 1 1 MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 VIRTUAL SPECIAL MEETING 5 June 28, 2021 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Special Meeting on Monday, 9 June 28, 2021 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Mark Dorosin, Amy Fowler, Sally Greene, Jean Hamilton, and Earl 13 McKee 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:04 p.m. 21 22 A roll call was called; all members were present except for Commissioner McKee. 23 24 Due to current public health concerns, the Board of Commissioners is conducting a Virtual 25 Special Meeting on June 28, 2021 utilizing Zoom. Members of the Board of Commissioners will 26 be participating in the meeting remotely. As in prior meetings, members of the public will be able 27 to view and listen to the meeting via live streaming video at orangecountync.gov/967/Meeting- 28 Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). 29 30 1. Orange County Broadband Task Force Update Funding Decisions on the 31 Operating Budget Amendment List 32 33 The Board received an update regarding the status of the Orange County Broadband Task 34 Force. The update explained the process of Task Force meetings and where the Task Force is 35 to date in relation to having meetings with potential vendors and to discuss the goal of issuing a 36 request for proposals (RFP) to find a partner willing to implement the "future proof" fiber network 37 that meets the requirements for the $5,000,000 in American Rescue Plan Act funds that were 38 allocated in the FY21-22 Budget. 39 40 BACKGROUND: 41 On March 3, 2021 the first Task Force meeting was held. There have been nine meetings to 42 date occurring every other Wednesday at 5:30 PM These virtual meetings are publicly 43 advertised and the some members of the public beyond the committee members have been 44 present at all meetings. Approved minutes from each of the meetings and recordings can be 45 found on the County website. http://orangecountync.gov/broadband. 46 47 At the September 1, 2020 Board of Orange County Commissioners Business meeting, a petition 48 was submitted by Commissioner Earl McKee to create an Orange County Broadband Task 49 Force. 50 2 1 The Board subsequently discussed the proposal further at its November 17, 2020 Business 2 meeting, including the composition of the Task Force and following charge: 3 4 The Task Force charge will include but not necessarily be limited to: 5 6 1. Discuss broadband solutions that will improve the quality of high speed internet services 7 to Orange County residents; 8 2. Recommend a plan to the Board of Orange County Commissioners that will expand 9 reliable high-speed internet services to all county residents and businesses. 10 11 On February 2, 2021 the Board appointed residents to this Task Force and asked the State 12 Broadband Infrastructure Office, Chapel Hill Carrboro City Schools, Orange County Schools and 13 Durham Technical Community College to send representatives to participate as well. The 14 Broadband Task Force members are as follows: 15 Special Representation Appointee County Manager (Designee) Travis Myren, Deputy County Manager Chapel Hill Carrboro City Schools Doug Noell, Chief IT Operations Officer, Chapel Superintendent (Designee) Hill-Carrboro City Schools Orange County Schools Superintendent Dr. Monique Felder, Superintendent (Designee) Dr. Kathleen Dawson, Deputy Superintendent NC Department of Information Technology Jeff Sural, Director, NC Broadband Infrastructure (NCDIT) Representative Office (NC BIO) Durham Technical Community College Victoria P. Deaton, Compliance Specialist, Office of Representative Institutional Equity and Inclusion Board of Commissioners - 1 Commissioner Earl McKee Board of Commissioners—2 Commissioner Sally Greene Orange County Resident—At Large Vasu Kilaru, Orange County Resident Orange County Resident—At Large Paul Cardillo, Orange County Resident Orange County Resident—At Large Todd Broucksou, Orange County Resident Orange County Resident—At Large Patricia Hull, Orange County Resident Orange County Resident—At Large Terri Buckner, Orange County Resident 16 17 Jim Northrup, Chief Information Officer, introduced the item and consultant Catharine 18 Rice, who is working with Orange County on broadband Internet options. He made the 19 following PowerPoint presentation: 20 21 22 23 24 25 26 27 28 29 Slide #1 3 ORANGE COUNTY IROADBAND ASK FORCE UPDATE 1 2 3 Slide #2 ORANGE COUNTY BROADBAND TASK FORCE • Task Force Charg9 •Discuss broadbandsolutions that will improve the quality of high speed intemet servicesto Orange County residents:, •Recornmend a plan to the Board of Orange County Ca7msmlssloners that will expand rellaol9 nlign-speed Internot stirvlcas to all county residents and busI asses. • 55.000.000.04 American Rescue Plan Act budgeted funds FY22 9 meetings to date 4 5 6 Slide #3 UNSERVED AND UNDERSERVED RESIDENTS f 9 Approximately 5204 homes .j�s-1,! * 250 Homes served by Open Broadband • Rural Digital OpportunlryFund award � a {ROOF}1.7767 7 8 4 1 Jim Northrup said the gray area on the map above shows where residents are only 2 served by a single landline Internet provider. He said two providers received awards from the 3 Rural Digital Opportunity Fund (RDOF) to expand Internet access, and 1,776 homes in Orange 4 County could receive high speed Internet thanks to RDOF. He said Spectrum has six years to 5 complete building the infrastructure. He said work has not yet started, but these 1,776 homes 6 are part of the 5,200 homes within the County that lack access to broadband service. 7 Catharine Rice continued the PowerPoint presentation: 8 Slide #4 ORANGE COUNTY BROADBAND TASK FORCE • ki1erlca it Rewe Plan M4 • 100/190 Future prooT network •Ven0or Meeting RFP 9 10 11 Commissioner McKee joined the meeting at 7:12 p.m. 12 13 Catharine Rice said Orange County has been working on expanding Internet access for 14 a long time, and she began working with the county in 2004. She said Orange County is ahead 15 of the game in planning. 16 Catharine Rice said the US Treasury department has expanded the list of projects for 17 which the American Rescue Plan Act (ARPA) funds can be used. She said broadband is one of 18 those eligible items. She said eligible broadband infrastructure projects are expected to be 19 designed to a minimum of 100 megabit per second downstream and upstream, respectively. 20 She said the guidelines encourage prioritization investments in fiber optic infrastructure. She 21 said if entities find that they cannot build at 100 megabit upstream and downstream, they can 22 build at 100 megabit downstream and 20 megabit upstream, but the infrastructure must be 23 scalable up to 100 megabit upstream and downstream. She said eligible projects should focus 24 on unserved and under-served areas, and in doing so, will be allowed to serve the already 25 served with that same network. 26 Catharine Rice said the US Treasury encouraged projects that are owned by or affiliated 27 with local governments and non-profits, because these providers will not be motivated by profit 28 and have a commitment to serve the community. 29 Catharine Rice said the task force used the guidelines and information from the US 30 Treasury to focus on the types of projects it wanted to prioritize. She said the task force will 31 have a vendor meeting in mid-July 2021 to gather applicant feedback, and will issue an RFP 32 with the same technical requirements. 33 34 5 1 Slide #5 Questions 2 3 Commissioner Greene thanked Jim Northrup and Catharine Rice for the presentation, 4 and asked if they could talk about next steps. She said Catharine Rice reminded the Board that 5 ARPA money can only be used on a fiber solution. She said the shorter-term, wireless, projects 6 will be a second conversation after the RFP is out. 7 Jim Northrup said there are a lot of options on the table. He said during the last two task 8 force meetings the group moved towards addressing long term goals. He said the committee 9 felt urgency to design an RFP around ARPA requirements. He said they would revisit the short- 10 term solution, once the RFP is completed. 11 Catharine Rice said the funding source helped to clear the view. She said if the network 12 is providing less than 100 by 20, ARPA funds cannot be used. She said the task force decided 13 to pause on the short term, and get the long-term project going. 14 Commissioner McKee said the last meeting helped him understand that the short-term 15 solution could not be funded with ARPA funds, and he looks forward to talking about the 16 wireless option in the fall. He said State funding may be a possible option to fund wireless. He 17 said the task force needed to look at long-term solutions, and $5 million is good seed money. 18 Commissioner Hamilton asked if"building to unserved and the served" could be clarified. 19 She asked if that means building out to customers in Chapel Hill where they are already served. 20 Catharine Rice said the Treasury guidelines say that as long as you are building out to 21 the unserved you can also build out to the served. She said the taskforce is focused on the 22 5000 homes that are the most underserved right now. 23 Commissioner Hamilton asked if the estimated costs for serving the 5200 homes could 24 be identified. 25 Jim Northrup said a realistic cost from Time Warner is $2,000. He said the RiverStreet, 26 company, who is partnering with Piedmont Electric, said $5,000 per pass. He said $5,000 times 27 5,000 is $25 million. He said this is just an estimate, and the RFP will provide the most 28 accurate answer to that question. 29 Commissioner McKee said the further out one goes into a rural area, the more it is going 30 to cost per unit serve. He said sometimes you have to go by someone who is already served in 31 order to get to someone who is unserved. He said it is hard to know how much it will cost. 32 Commissioner Fowler asked if there is a plan to fund the remaining amount. She asked 33 if state or federal funds may play a part, and would this information affect the RFP. 34 Commissioner McKee said the County has to move forward, because there is a time 35 frame for obligating the money. 36 Jim Northrup said the federal government offered the RDOF money as an incentive, and 37 the Time Warner is funding the rest of the cost. He said the $5 million from Orange County 38 could be seed money for vendors to build out the full infrastructure. 39 Commissioner Fowler asked if the County pursued the Time Warner method, who would 40 own the ISP. 41 Jim Northrup said that is to be decided. 6 1 Bonnie Hammersley said the question of who will own the fiber is part of tonight's 2 discussion, in order to move forward with the RFP. 3 Commissioner McKee said that question would be discussed during the closed session. 4 Commissioner Greene said the RFP is not an award of a contract, but rather is an 5 invitation to negotiate, and it will depend on how much the vendor wants to put into it. She said 6 there are a lot of unknowns, but this is a good start. 7 Commissioner Hamilton asked if there would be a cost to the homeowner. 8 Jim Northrup said it would be the same market price to homeowners in urban and rural 9 areas. He said there will be no surcharge for rural customers. 10 Commissioner Hamilton said there are limits to service in rural areas because 11 homeowners do not sign up due to the cost or larger elderly populations. She said she wants to 12 get an idea of the full picture for the project. 13 Commissioner Dorosin asked if clarification on the RFP process could be provided. 14 Commissioner Greene said the RFP is to ask if vendors are interested or not; if they are 15 interested in cost sharing. She said it is not an either/or thing. She said the County will share 16 its need, and see who is interested in partnering, and how they would like to see it done. 17 Commissioner McKee said aspects of state law limit the County. He said the County 18 cannot own it in the way OWASA operates. He said the task force needs to find out what 19 providers will be interested in doing, and at what cost. He said there may be no interest at all, 20 which is equally pertinent information. 21 Commissioner Dorosin asked if the County is asking vendors to pay for specific things. 22 He said if the County were to build and pay for the infrastructure would it not be wise to invite all 23 providers to come in and create some competition. He said he does not want proposals for a 24 monopoly. 25 Commissioner McKee agreed, and said he hoped he had not given that impression. 26 Commissioner Dorosin said Commissioner McKee had not, and it seemed very open- 27 ended. He said he would also not be in favor of giving away the infrastructure, as it excludes 28 others. He said this is not really a RFP, but rather an invitation to collaborate. 29 Commissioner McKee said one of the reasons of having a provider meeting is to find out 30 what they want, and what they want from the County. He said despite having multiple task force 31 meetings, he still does not know all of the questions or parameters to put on. He said State law 32 may not allow the County to put limits on the costs to homeowners. He said despite all the 33 unknowns, the County has to move forward with getting service to homeowners. 34 Commissioner Greene asked about the RDOF Funds that Spectrum received, and 35 asked if there is a realistic timeframe for Spectrum to start work. 36 Catharine Rice said the FCC is going to determine who gets the funds next year. She 37 said Spectrum is only getting $1.33 per home, per month, for 10 years, which is not a lot of 38 subsidy. She said Spectrum is probably not feeling much incentive to build in Orange County. 39 She said Spectrum has to build out 40% in the first three years, and the whole state in 6 years. 40 She said there will be penalties if this is not completed, but the timeline is not definite. 41 42 Commissioner Dorosin left the meeting at 7:44 p.m. and returned at 7:45 p.m. 43 44 Commissioner Greene asked if this will impact any other potential Orange County 45 partners. She asked if Orange County has to stay out of Spectrum's way. 46 Catharine Rice said competition is the best market force to drive costs down, improve 47 customer service, and improve the quality of innovation. She said this is the best chance for 48 local governments to get a competitive provider. She said this is a chance of a lifetime, and the 49 funds and a cooperative federal government will never come again. She said there are already 50 companies interested in partnering, and she would not hesitate to overbuild the RDOF areas. 51 She said nothing will get Spectrum moving like competition in their territory. 7 1 Chair Price asked if the task force had spoken with churches or the community to see if 2 they are interested in participating. 3 Commissioner McKee said no, and personally, he did not consider that the first step, 4 because he did not want to go to the community without having a plan to share. He said he 5 would like to know what the County is proposing before going to the community. 6 Chair Price asked if Commission McKee has heard anything from the community as to 7 interest in broadband. 8 Commissioner McKee said there will be an event at Cedar Grove Community Center on 9 July 24, 2021 to promote broadband. He said many people have expressed general support to 10 him, but he would not expect 100% participation. 11 Chair Price said she did not expect 100% participation, but she would like to know if 12 running the infrastructure in rural areas would be worthwhile. 13 Commissioner McKee said if the County does not have any interested providers, it does 14 not have anything to offer the community. 15 Chair Price asked if there is an update about state funding. 16 Catharine Rice said the Governor made recommendations to the legislature. She said 17 the timeline is unknown, as well as under what terms the money will be available. She said this 18 is why it is important to keep moving forward with the current process. 19 Jim Northrup said one recommendation of the Growing Rural Economies with Access to 20 Technology (GREAT) Grant is to remove the tier-system and use census blocks with less than 21 500 people per square mile. He said this would cover most of Orange County, with exception of 22 the incorporated municipalities. 23 Commissioner Bedford asked if a vendor returned the RDOF monies if there are 24 penalties. 25 Catharine Rice said if Spectrum defaults prior to funds being issued, the penalty is 15% 26 of the total award. She said the penalties become more severe if defaults continue to occur. 27 Commissioner Hamilton asked if the County owns the infrastructure, what will it cost to 28 maintain it. She said it would be helpful to see the costs and the benefits, in order to best 29 steward the County's resources. 30 Commissioner Greene asked if the County had a fiber network that it had built, could the 31 County lease it to more than one ISP at a time. 32 Catharine Rice said that practice is called Open Access, and is not common here, but is 33 common in Europe. She said it is just starting to take off here. She provided two examples, 34 one of which resulted in a low-cost to consumers. She said the economics are tough on open 35 access, but the County could try it. She said the County could build the network and lease it 36 whomever it chooses. She said Fiber has infinite capacity, which is why the federal government 37 is pushing for it. 38 Commissioner McKee said the exact infrastructure and maintenance costs cannot be 39 shared because the task force wanted to get feedback from the Board of County 40 Commissioners before moving forward. He said the goal is to make the best use of time. He 41 said the cost of maintaining will be considered before entering into any project, but there is no 42 doubt the costs will be high. 43 44 8 1 CLOSED SESSION 2 3 A motion was made by Commissioner McKee and seconded by Commissioner Fowler to 4 enter into closed session at 8:04 p.m. pursuant to G.S. § 143-318.11(a)(3) "to consult with an 5 attorney retained by the Board in order to preserve the attorney-client privilege between the 6 attorney and the Board" and pursuant to G.S. § 143-318.11(a)(4) "to discuss matters relating to 7 the location or expansion of industries or other businesses in the area served by the public 8 body, including agreement on a tentative list of economic development incentives that may be 9 offered by the public body in negotiations, or to discuss matters relating to military installation 10 closure or realignment." 11 12 Roll call ensued 13 14 VOTE: UNANMIOUS 15 16 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 17 reconvene into regular session at 9:54 p.m. 18 19 Roll call ensued 20 21 VOTE: UNANMIOUS 22 23 A motion was made by Commissioner McKee, seconded by Commissioner Bedford, to 24 adjourn the meeting at 9:54 p.m. 25 26 Roll call ensued 27 28 VOTE: UNANMIOUS 29 30 31 32 33 Renee Price, Chair 34 35 Laura Jensen 36 Clerk to the Board 37 38 Submitted for approval by Laura Jensen, Clerk to the Board.