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HomeMy WebLinkAboutAgenda - 11-18-2003-8dORANGE COUNTY Br~ARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 18, 2003 Action Agenda Item No. SUBJECT: Lease/License Renewal Agreement -Alternate Daily Landfill Cover DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Proposed Renewal Agreement INFORMATION CONTACT: Gayle Wilson, 968-2885 Pam Jones, 245-2650 TELEPHONE NUMBERS: Hillsborough Chapel Hill Durham Mebane _ 732-8181 968-4501 688-7331 336-227-2031 PURPOSE: To consider approving the renewal of a license/lease agreement with Landfill Service Corporation to provide mat~:rial that, in accordance with State regulations, is sprayed on the working face of the landfill after each day of operation. BACKGROUND: The daily covering of waste is a regulatory requirement of all mixed solid waste landfills permitted by the Stai:e of North Carolina. Typically, this requirement is met by a daily application of a minimum of 6' of compacted soil on the top of wastes received each day. Daily cover is required to minimize ~~dors, minimize blowing trash, minimize access by vermin, reduce the likelihood of fires startin~~ or spreading, and to fill voids and stabilize the waste. In some jurisdictions, adequate supplies of soil are not available, so alternatives to purchasing off- site soils and hauling them to the facility are sought. More recently, even those facilities with adequate soil supplies are utilizing ;~Iternative covers to maximize landfill capacity. Over the years, daily applications of soil take up valuable landfill space. If a material that takes up less space and costs less than the valuE~ of the space saved can be substituted for soil, the waste capacity of the landfill is extended ~~nd site economics are improved. The Orange County Landfill has be~:n utilizing the POST-SHELL COVER SYSTEM since 1996, following an extensive evaluation of other available alternative cover systems. While a variety of types of alternative daily cover systems are available, the POST-SHELL system most fully meets the operational and regulatory requirements of the landfill and has proven to be cost- effective. Orange County was the first landfill in the state to be permitted for this type of alternative cover. POST-SHELL is ~~ spray-on slurry made from polyester fibers, shredded newspaper, cement kiln dust, and ~n~ater. These materials are mixed together in a large machine similar to ahydro-seeding machine, pulled to the working face of the landfill, and spray-applied to a thickness of about'/ inch. The material hardens into a crust. The product is highly specialized and there are no known competitors. For the purposes of bidding, this is considered a sole source item. 2 FINANCIAL IMPACT: Continued use of the POSI-SHELL application system will continue to preserve space in the existing landfill, whose ultimate height is limited in the State-issued permit. Use of a '/4 inch daily cover compared to 6 inches of daily soil application has been one of the factors that has allowed the existing landfill's anticipated usable life to be extended into 2009. The terms of the renewal agreement for the equipment lease, Mineral Binder and Post- Pakcosts reflect no increase from ~rhe costs of these elements under the 2001-03 agreement. Adequate funds of $91,000 are budgeted in the FY 2003-04 Solid Waste Management budget for the purchase of the materials and the lease of the applicator. RECOMMENDATION(S): The Ma Hager recommends that the Board approve the renewal of the lease/license agreement with L,~ndfill Service Corporation and authorize the Chair to sign it, subject to final review by Staff and County Attorney. C~ Landicill Service ~~ LEASE /LICENSE 1ZENEWAL AGREEMENT LICENSOR: LICENSEE: LANDFILL SERVICE CORPORATION ORANGE COUNTY SOLID WASTE MGMT. 2183 Pennsylvania Avenue 1099 Airport Road Apalachin, New York 13732 Chapel Hill, NC 27516 Telephone: (607) 625-3050 Telephone: (919) 968-2885 Facsimile: (607) 625-2689 Facsinle: (919) 932-2900 TERRITORY: Orange County Regional Landfill DATE: December 1, 2003 Chapel Hill, North Carolina FE Lease/License Fee: $4,700.00 (Per Month) Materials and Ingredients: Posi-Paks® Type P-100 @ $45.00 each. (Shipping included 360 Bags or more) CKD Mineral Binder, Delivered @ $35.00/ton. (Full truckload quantities. A fuel surcharge may apply.) TERM: Twenty-four (24) months from date of this Agreement. Rent shall be payable in twenty-four (24) installments invoiced (Net 30) in equal payments of $4,700.00 on the 1st day of each month. Rent shall be payable in any event on or before the expiration or sooner termination of this Agreement. STANDARD CONDITIONS: This Lease/License agreement subject to standard conditions specified on reverse side. LICENSOR: LICENSEE: LANDFILL SERVICE CORPORATION ORANGE COUNTY SOLID WASTE MGMT. By: By: Dennis W. Super, SVP/Managing Director Authorized Representative Date• Date• Name• Title: osi-Sh~~ C O V B R S Y S T B M s 1 CONDrI'fONS Lama wishes ro grant and the Clamor wishes ro acquire a Gavx ro utldm ill gkmed anti pr sprierery technology relakd to the apptlcstion of Posi•SheG Cover System, tlx material and equipment utlGred ro apply the same at s specific sire. In rnmideretloe of the mutual promixa set filth, Me partie hereto agree as fofiows: SECTTON 1•Definlllom 1.1 ,$4>tpl~i" means the Pai•Shell Cover System, it pre ahrct, Pmi•Paka, Patented technology, a other informados relating to the ux, creation anti appikedoe of the Posi-SIx1i Cover Sysem. 1.2 "Terrlron" mans We area a aik where the Post-Shell Cover Syakm wifi be used. u describe d ov page ova of tht egreemeet. 1J "~gtgpl" means my unexpired glen, iovenror'a certlfipk a odxr simper form of kgil pokcdon provided under the laws m any country es Tea)tay ie the world for the designs. ievevtlom a processes and inrpovemrob a additlom tMrero, ieckding Me eppGcatlom for such legal protecdoe. 1.1 "Aovliotloe Evuloment" mean the equipment neasaery ro bke4 store bulk ingredients, and apply the Licevxd Products, inchiding, but not limited to, an LSC Pmi•Shell Applicator and ISC Haizeobl Sib. 3ECTION 2-Lkeme or Htenb 2.f The llceeeor hereby greet and agrees ro gram the Lian::a the exclusive fight ro nddm Ux Lkenxd Product order the Paknt owad, assigned a Ilanxd to the Lianas during the term of Chia Agreement is the Territory, excluding my righn ro n rblkevse a sail Me licenxd Pmducb within tM Tenilay or elxwherc. SECTION 3•Applkatke Equlpmem 3.1 The Leanne kue ro fire Liamee sod Me Licenxe I rereby leases and hires from the Liana the Application Equipment 3.2 Terms. The term of Uds Agreement respecting the Applcation Equipment commences on the ~ bk said ikms of Equipment naive et the Territory. The dundon is as tpecifxd on qge one of this agranient. 3.3 ~. The fee fa Me Appikadov Equpment shall be the amount defined oo qge one. The Lip xexe shall qy the llama rent a described on page one in the amwnt anti at the times xt forth, at the o(fia of the Liaesa a ro such otlxr person enNa stanch other plea u the Liavs es rmy, from time to tlme, desigmk in writing. 3.4 ~. The Liamee shall use Me Application Equipment in s cuePol and paper rmnver and stall comply wiM end Conran ro all ivstradons from liana relating ro the pnxsaion, ux and meinkmna m tuck Egilpmee4 Except n otlrttwix illowed by the liana. the AppOcado t Equipment shell oily be used ro apply the Licensed Ptoducn. The uu of the AppOcadon Equipment with non-Lianxd Product shell inmxdiakly kmdmk all weaendes under tNs Agreemem and ail Implied waaaedes, and shall be cooaidercd a non-curable default by the liana under that Agtamem. 3J lsa4eestl4a• The Liames shill, at any and ill tlmes dafeg the budnets boon, have Ux fight o corer into and upon the pemixt where the Applicetlos Equipment may be looted fa tlx pupox of ieapetdeg the same a obxrving its ux. Kama start give Lkxma irtmiedisk ndlc ~ of any atmchmeet a any other jurliclal process effectlng my item of Equipment anti shall, wheeever requeakd by Liana, advix liana of the exact location of the equipment. The App. icadov Equipment shill remiln within the Territory, except with prig writnn anxnt of the licensor. 3.6 ]plplyy WiMout pia coexnt of the Lkema, the licevta shall real ntke any altered oo, addition a irrrprrtvement ro the Equipment 3.7 $9gl@. The Licevxe, at ib own eat sod expenx, shell keep Me Egilpmem in good repair, condrtion and waking order end shall famish any end all peas, mechanisms and devices required to keep the Equipmem in good mechaoinl and working ceder. The Iiames shill agree s r cooperate with the Litxesa wiM respect to Me parts rcqueated by the Liaaxe to meietiln the Equipment, end will ship the part within 24 hums, if ponibk, of remap of a pnreMx order by [ x Liames. 3.8 Limited Warranlr. The Liana wurent ban numrtaetwen defects & normal wear the q M dexrihd; diexl power unit (not ieclading compoavt pro), hydnudc qmq & motes, wheels, axles A tpdegs, throttle and purrgi control keen, progressing avity pump, hydnvlk a I cooler and too fa the period of Chia Agreement area upon reaip by the Lianas of the malfuucdooing pen subject ro wetnoty, the Licemdr shall, witldn 24 htwa, it pmsibk, 6hip ro the [icevaa the wanankd part progriy repaired a, in the ilkmsdve, a new pert st the sole cost of the Licenses. The liana shill be rcsponsibk to the removal and~replacement of the defatlvt pert sod ill labor associated iherewiM. Service provided by the Liceesa shall be invaad at S55.Wdtour to travel, S75.OOOroor fa kbor. The Banta agraa to provide an equivalent mbs~ ikk et no Croat ro the Liames fa any equipment that is inoperable fa S comeadve days « rrtae ties ro filhae of Liana to provide regtxakd replacement pert. The titans make oo w unotle, either exptes a irrgrGed, as to any matter whauavtt. other Mm thou wamode included herin, inchding, wiNoul Gmittlon, tlx coeditloe of the equiprtrnt, it machmtbi0ty a ib fitness fa any peniculu purposes provided, however, the Liana dace wurant that Uie Appliadon Equipment h tunable fa the appllatlon of the Liaeeed Products ie the Teaitory. 3.9 1(lek of Lae. The I.ianaae hereby uevme and shill ben Ilre entire rink of lea and damage o the Equipmen4 excluding ordieary rota and tear and detects in the equipment. No loss es damage to the Equipment a any put thereof shall impair soy obGgadoe of the Ilamee under Min t agreement which abed contlnue In Poll face cod effect. In the event of lea a damage of any kind whatever ro any item of Egilpmee4 the Litxmaa, at the opton d Me Llama, shall: (a) Place the same in good repair, corditloe and waking order; a (b) Replace the same wiM like Applleedoo Equipment in good regh, condition aed working order, a if the acme Ice dektmiad by Me Lamm to be lost, sroles, destroyed es damaged beyond repair, the lianxe stall: (c) Pay Kama Meretae in cub the stlglakd loss value. 3.10 Terminsfloa Upon the expuadon a ktmitudan of Ibis Agnxment wIM respect ro any ilea of AppOadon Equiptnee4 fire liansec shall reran the same to the lianas is good rcpaa, condition and working order. ordinary weer and tear stapled. 3.11 Imunoa. Kama atoll keep the Equipment inured egaiml all risks of lea a damage 1 forrr every crux whabaver fa trot less than the full replearant viltx (u specified in 3.9 above) and shell tarty gbdc llsblGty and progrty damage itnmance covering opaadon of the Equ pmevt. 3.12 Wem end thee. The llama shell leap Egilpmem free end clear of all levies, Gem and en mmtxutas anti shall pay Gcenu fora, rcgistratlon fors, uxaamen4 charges end axe which may now a Ixrcefkr be imposed oe the use of lire Equipment 3.13 [ndemild. The Liamee atoll itdemnify tle Liaesa sgilmt end hold Me llama herrnkaa from any and ill elilms, actions, suits, Proceedings, tort, expenxs, dumges and IiabiGtks, inchdivg atrorneyb fees, visisg out ~ a connaroed wIM a rcsuMvg form Me pmxa: loo, we, ogrcdoo a rcnw of the Equipment. The Lkxma shell indermify tlx Liamee against and hold tlse Lcensee hervrktt from any and all claims, ecdom, suit, proceedings, costs. exgoxa, damage. and GebiGtles, iecluding attomeyb fora, wising ant of a conoeckd wiM the actions o[ Liaeeors errrployee wlMie tlx kaitay. 3.14 t'narantee of Pennant ff tlse Lames, wiM regard to my ikm a ikms of Equipment fails to qy any rent a other amount herein provided fa within 10 days atM the same is due and gyable, a if the llama, wiM regard to my ikm a items of Equipneet fails to abxrv0. keep a perform any tdxr provision of the Agreement requued ro be olterved, kept tx grforrrred by Liceexe, the Licema shell have the right ro exereix any one of the following rcmeNea: (q To declare the entree amount of rem hereunder imrtxdiakly due std gyabk u to ~ my and all ikms of Application Equipment wiMwt nods a demand to liansa; (b) To sue fa and recover all tent a other gytnevb rhea uxrued a thercatter eccroi rag wiM respect ro any other iknt of Application Equipment: (c) To flee pmxuioe of any a ell ikms of AppBcadoe Equipment without derrarid c r nodes. wherever same may be iocak4 wlMout any Court ceder a other process of law. Licenxe hereby waives any and all damages accuioned by soh letting of porn lion. Avy stub taking of possession shall not constirok a termimdon of Min Lease es to any a all ikma of AppGcetlon Equipment unless the Llama expressly so nodtlfiea tM: Licteaes in writing; (d) To kmdmk Utla Agreernt u to any sod ill Ikms of Appliadon Equipment a (e) To pursue my oMe remedy et law a in equity. NolwlMstndiog eey othu repms:aaion a any other actors which the lianas may take, the Liames shall be and remain liable fa the PoII performance of all obligation on the pert of fix llama to be) txfanxd ender this Agrament SECTION 4lesolvency 0.1 Neitlrer this Agreemem na any iotpest therein is uaigvable a transferable by ogrsdoe of law. U any proceeding under a 13anknrprcy Act a act of receivership is commenced by and sgilmt the Licensee, a if tlx liavsee it adjudged insolvent, a If the licensee makes any assignment fa the beafit of it credirors, a if a writ of attxhmenl a execm Ion is levied on any ikm a ikma o[ fix Equipment and is ea released a satisfied within 10 days thercafkr, a if a receiver fa appointed in say proaeNng a action to which the liaises is s patty wiM euthodty ro take pmxasion a control of any ikm a ikms of the Appdcatian Equipment, the llama shall have anti may exereix any oa of it remedies and Chia Agreement shell, at the option of the License, wiMout notice, immediakly termimk and shall not be treakd u en easel of Me [icenses after the exereix of said opdoe. 0.2 The Application Equipment is and shell at all rimes be and remain tax sole and exclusive prt petty of the liana and the Licensee shall have no right, fide a interest therein a Mercto, except u txpeuly set forth. 3ECfION S•Paymeet S.1 As coeaideratloe fa the kax of the Application Egdpmenl end TaMology Liceme, the Hansa shall qy Me Licenses rent ea specified on qge one es as otherwise provided by properly exeakd Addendum 3.2 As comideratloo fa the wnsfe and dedvery of the Lianxd Product, Mt Iicemes shall qy the Liana in eccordavice wiM the tent u specified oe qge one of this agrcemtvt U the event Met file Liaaxe dace ea fulfill the rcquircment of the agretd upon term ill equipment & liceox fors previously made will tx adjusted anti invdad by Licenaa to reflect the appropriak ktm u follows. Weekly @ 51300.00: MonMly ~ 57500.00: Two Yeu Obllgadon ~ '~:4950.00/monM. S.3 Ail gynxet requied under tlds Section sheG be made In PoII withwt any dedcedom fa wilhl rolrllng a other axes a levy. SECTION 6Dues and Taxes Ql All dues, axes and ether exgnxa impmed by any Govan meet a Government Ageecy in coenectlon wiM Me acdvidea covduckd and gyment made pursuant to this Agreement shall be paid by fix lianas. SECTION 7•Publlclty sad Trademarks 7.1 The Lansee shall have the right to make reference, in advertising milerlila and otherwise to the Licema a the same of Me Liceoxd Product. 7.2 The lianas stall have the right ro pubiicim the ux of tlx Licensed Product el Me teaitory fa promodonil anti customer rckretxe purposes. SECTION 8•Term of Agreereeet end It Canallalkn 8,1 This Agreement is effective upon t x exeadon by fix parties hereto. 8.2 Ail right and obGgadana of the parties xt fasts in this Agrcenxnt shall expire as apecifled a qge one es u modified by properly execukd Addendum. Licessa agrees Mat the licensee shell have the right to a two yea reawil under the same terrtt and condidona as Ure Agreement p ovided, however, Met upon said renewal by Me Liceexe, the price to Ix paid fes the Licenxd Product shall be the I.iansor's prcvil0eg prig fa said Liceaxd IRodtret upoe commencement a'the rcrsewel lean. 8.3 Price to the expusdon desk of this Agreement es set forth ie this Agreemen4 Me Licensor may, in it tgrdoo, krminak Ods Agrament if the Licenses: (a) Fella to make aey gymem required under this Agrcertxet a (b) Is declared imalvent files a voluntary gddoo tes beilmipky a his filed agilea t it ao levolmary gddoe which is not aayed within 30 days dxreafier, a Gquidaks fa any mason oMer rhm as s pan of the reageilmdoe of the Liernsa u rte ongoing toeless r; a (c) Fella to perform soy otlxr obligation required under Min Agreement within 30 days after reaivleg earls of any ouch failure by the Licenses: es (d) Allows the rckue a dixkaure ro any vepermitted Mird parties of soy Restricted Wamadon in violation of the terms of this Agrtertxnt (e) Commit a noncurabk default unties this Agtesmeet S.4 N tlx event that this Agreement is termieated u provided herein, no amount paid under M s Agreement shall tx rcPoeded ro Me Licensee. Further, the liamee shall sax to use all Liceexd Product, a Appdadon Equipment. includieg.Licemed Product ilready ie the pmxtah ro of the Lkeaxe. SECTION 9•Governleg Law 9.1 This Agreement shall be coaarmed end governed by the laws of substsace of the Suk of New Ymk. SECTION 10•Misalleneous 10.1 The liaeeee'a fight and obligation under this Agrees ant may trot be assigad a transterrcd to another person es entity, excep wits the written approval of the Licenses. 10.2 All caption in this Agrcement m given only fa covveilence: and have no legal tea. 10.3 ro the event Mel any Section es pan of this Agramwt shall be held by a Caul of competen t juriadictlon to be unlawful es invalid, such Section a part shall be deemed xvercd from this Agreement and the validity thereof shall have eo effect on the validity of the remilnder of this Agr xment 10.4 This Agreement comdroks the entire agreement between the parties wits rcspem ro the subj. xt matters hereof and ill (xeexiatieg negotiations, cortespovdena, a agreement are null and void ogre exewdon of this Ageemem. 10.5 All amendment and ilkradoea of this Agrameet shall be made only pursuant ro a written it awment exewkd by the partie to this Agreement and rhea auMaixed repexetdve. 10.6 Any notices, regtxat, atkment, aubmisaiom a other commuvicatiom required a permitk d Dy this AgRement shill be given ie writing and, fes all purposes, shall be deemed gives and effective ao ceaiers verified delivery desk, a atkr 10 days of tmigng, If disgtched by air mail I which 6haG be certified a registered, wits postge pre-pild),and properly addressed to either patty as desigm[ed Oa qge Dot Of thi6 agreement Posi-Shell® and Posi-Pales are registered trademarks of Landfill Service Corporation.