HomeMy WebLinkAboutORD-2021-020 Contract Approval for Southern Human Services Center Roof and HVAC Replacement and Approval of Budget Amendment #14-B 1
ORD-2021-020
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 15, 2021
Action Agenda
Item No. 8-o
SUBJECT: Contract Approval for Southern Human Services Center Roof and HVAC
Replacement and Approval of Budget Amendment #14-B
DEPARTMENT: Asset Management Services
(AMS)
ATTACHMENT(S): INFORMATION CONTACT:
Angel Barnes, 919.245.2628
Steven Arndt, 919.245.2658
Gary Donaldson, 919.245.2453
PURPOSE: To:
1) Approve a construction contract with Riggs-Harrod Builders, Inc. for the replacement of
the existing roofing system and Heating, Ventilation, and Air Conditioning (HVAC)
equipment at the Southern Human Services Center;
2) Authorize the County Manager to execute the Agreement and to execute any subsequent
amendments for contingent and unforeseen requirements up to the approved budget
amount on behalf of the Board, upon final County Attorney review; and
3) Approve Budget Amendment #14-B.
BACKGROUND: In Fiscal Year (FY) 2019-2020, the Orange County Board of County
Commissioners (BOCC) approved the HVAC equipment replacement and, in FY2020-2021 ,
approved the replacement of the existing roof system for the Southern Human Services Center
building. The existing roof and HVAC systems are both greater than 20 years old, and in
poor/failing condition.
In April 2020, Orange County received a completed Feasibility Study for the Roof and HVAC
systems. The Roof Feasibility Study confirmed that the roof was in need of replacement and
recommended some repairs for immediate action until the replacement could be scheduled. The
HVAC Feasibility Study recommended replacing the existing equipment with like in kind, but also
recommended upgrading the pneumatic devices and controls with Direct Digital Controls.
FINANCIAL IMPACT: The construction contract with Riggs-Harrod Builders, Inc. is a not-to-
exceed amount of $1,348,479. This budget amendment also allows for additional funding of
$208,450, which is over and above the construction contract, to cover the upgrade of the HVAC
controls from pneumatic to Direct Digital Controls to meet the energy efficiencies and code
requirements. The total costs of the project, including the upgrade to the HVAC controls, is
$1,556,929. To cover the increased costs of the HVAC project costs, including the controls
upgrade, staff is recommending transferring $674,629 from the Information Technologies Capital
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Project. These funds from the Information Technologies Capital Project were part of the Spring
2021 financing package, but are eligible for the use of available American Rescue Plan Act
(ARPA) funds, so the source of funds is being substituted, and the financing proceeds will be
used to cover the HVAC and controls cost. This budget amendment provides for the use of ARPA
funds in the Information Technologies Project, provides for the transfer of financing proceeds,
and amends the following Capital Project Ordinances:
Information Technologies Project(Net Change of$0)— Project#30007
Revenues for this project:
Current Budget FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised Budget
Alternative Financing $12,273,245 $674,629 $11,598,616
ARPA Funds $0 $674,629 $674,629
From General Fund $1,595,257 $0 $1,595,257
From County Capital $200,000 $0 $200,000
Total Project Funding $14,068,502 $0 $14,068,502
Appropriated for this project:
Current Budget FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised Budget
Information Technologies $14,068,502 $0 $14,068,502
Project
Total Costs $14,068,502 $0 $14,068,502
HVAC Projects ($674,629) — Project#30018
Revenues for this project:
Current Budget FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised Budget
Alternative Financing $3,670,200 $674,629 $4,344,829
From General Fund $589,723 $0 $589,723
Total Project Funding $4,259,923 $674.629 $4,934,552
Appropriated for this project:
Current Budget FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised Budget
HVAC Projects $4,259,923 $674.629 $4,934,552
Total Costs $4,259,923 $674.629 $4,934,552
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable
to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang
activity, substance abuse and domestic violence.
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting and
volunteering by eliminating disparities in participation and barriers to participation.
Replacement of the building roof system and HVAC equipment will create a safe working
environment for staff.
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ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal
impact is applicable to this item:
• ENERGY EFFICIENCY AND WASTE REDUCTION
Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption;
3) increase the use of recycled and renewable resources; and 4) minimize waste stream
impacts on the environment.
RECOMMENDATION(S): The Manager recommends that the Board:
1) Authorize Orange County to enter into a Construction Agreement with Riggs-Harrod
Builders, Inc. for the replacement of the existing roofing system and Heating,
Ventilation, and Air Conditioning (HVAC) equipment at the Southern Human Services
Center;
2) Authorize the County Manager to execute the Agreement and to execute any
subsequent amendments for contingent and unforeseen requirements up to the
approved budget amount on behalf of the Board, upon final County Attorney review;
and
3) Approve Budget Amendment #14-B.