HomeMy WebLinkAbout2020-417-E Animal Svc-Town of Hillsborough animal control servicesRev 5/19
[Departmental Use Only]
TITLE Hillsborough Animal Control
FY 2020-21
NORTH CAROLINA
ORANGE COUNTY
TOWN OF HILLSBOROUGH ANIMAL CONTROL ANIMAL PROTECTIONAND
EMERGENCY AFTER HOUR ANIMAL SERVICES AGREEMENT
This Town of Hillsborough Animal Control, Animal Protection and Emergency After Hour
Animal Services Agreement is entered into by and between Orange County, North Carolina,
(hereinafter the “County”) by and through its Animal Services Department (“Department”)
and the Town of Hillsborough, North Carolina (hereinafter the “Town”) as of the 1 st day of
July 2020.
WHEREAS, the Town desires that the County provide animal control, animal
protection and emergency after hour calls services within the Town during the 20 20-2021 fiscal
year; and
WHEREAS , the County desires to provide animal control, animal protection and
emergency animal calls services within the Town during the 20 20-2021 fiscal year ; and
WHEREAS , the Town Board of Commissioners has previously adopted a resolution
authorizing the County to enforce the Orange County Animal Control Ordinance (the
“Ordinance”) within the jurisdictional limits of the Town; and
WHEREAS, the Town Board of Commissioners desires that the County continue to
enforce the County’s Ordinance within the jurisdictional limits of the Town; and
WHEREAS , the Town has, and hereby does, designate the Orange County Animal
Services Director to be responsible for determining when a dog located within the Town is a
“potentially dangerous dog” pursuant to N.C. Gen. Stat. § 67.4.1; and
WHEREAS , the Town has, and hereby does, designate the Appeals Committee
established by Section 5 of “Animal Services Advisory Board Policies and Proced ures” to hear
any appeals for a “potentially dangerous dog” determination pursuant to N.C. Gen. Stat. § 67 -
4.1.
NOW THEREFORE , for good and valuable consideration the receipt and sufficiency
of which are hereby acknowledged, the parties hereto mutually agree as follows:
1. Designation of Office of Animal Control.
a. The Town shall and hereby does designate Orange County’s Animal Services
Department as its "Office of Animal Control," (“Office”).
b. The County will designate and schedule one (1) Animal Control Officer
employed by the County (“ACO”) to respond to emer gency and routine animal
service calls within the Town.
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2. Scope of Services.
a. Animal Control and Protective Services. The ACO shall provide animal control
and protection services to the Town during the hours of 8:00 am through 5:00
pm, Monday through F riday.
i. During the hours of 8:00 am through 5:00 pm, Monday through Friday
the ACO will respond to all routine and emergency animal services calls
related to animals located within the Town.
ii. All service calls received and/or responded to on behalf o f the Town
under this Agreement will be handled in accordance to the County’s
Unified Animal Control Ordinance, North Carolina General Statutes
pertaining to animals and policies developed by Orange County Animal
Services.
iii. The Office will receive animal se rvice calls during the hours noted in (i)
above.
iv. A quarterly report listing the number and types of calls handled by OAC
within the Town limits will be forwarded to the Hillsborough Police
Department.
v. All County employees responding to service calls under this agreement
will receive training pertaining to the County’s Unified Animal Control
Ordinance.
vi. The County agrees to provide adequate personnel and equipment to
respond to calls as required by this Agreement.
vii. If the designated ACO who is responsible fo r the provision of services
under this Agreement to the Town of Hillsborough is on leave as a result
of illness, vacation, etc., then the County will only respond to emergency
service calls within the Town between the hours of 8:00 a.m. and 5:00
p.m., Mond ay through Friday.
b. Emergency After Hour Call Services. The scheduled on -call ACO will respond
to emergency after hour calls as described below.
i. After hour call service hours are from 5:00 pm to 8:00 am Monday
through Friday and all holidays and weekends.
ii. The County shall provide trained, qualified personnel to respond to calls
for after hour service within the Town by going to the scene when
necessary to protect and preserve the health and safety of the public and
the life and health of animals.
iii. Qualified county personnel shall, when necessary and proper in the
judgment of County personnel, provide first aid treatment and/or take
animals requiring care to veterinary facilities according to County
policy. When immediate veterinary care is not needed in the judgment
of County personnel, an animal may be taken to the County’s Animal
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Services Center. Sick and injured animals will be handled according to
the Shelter operating policy.
iv. The County may, in its discretion, bear the cost of emergency care and
shelter costs for animals that do not appear to have an owner or keeper,
or where the owner or keeper can be identified, charge the owner or
keeper with the cost of emergency care and shelter costs of the animals
consistent with the County operating policy.
v. County employees or their designees shall attempt to contact at a time
which is reasonable under the circumstances in each situation, the owner
or custodian of each animal involved in an emergency requiring the
assistance of the County Animal Services Center.
vi. Where Town Public Safety and/or Town officers are also on the scene of
an animal-related emergency, the County personnel shall cooperate with
Town personnel in matters involving safety of persons and/or
enforcement of the County’s Unified Animal Control Ordinance, and/or
North Carolina General Statutes pertaining to animals.
vii. Subject to further guidelines as determined between the parties and
provided in “Guidelines for Emergency After Hours Calls” which are
attached hereto as Exhibit A and incorporated herein by reference.
3. Term. The Term of this Agreement shall be for the period beginning July 1, 20 20 and
ending June 30, 2021.
4. Compensation. The Town shall compensate the County in the amount of Seventy One
Thousand Nine Hundred and Ninty Nine Dollars ($71,999) for the services provided in
this Agreement.
a. The County shall invoice the Town for Animal Control an d Protective Services
and Emergency After Hour Calls Services on July 1, 20 20, or shortly thereafter;
b. The Town shall within thirty (30) days thereafter pay the County, in one lump
sum, a payment in the amount of Seventy One Thousand Nine Hundred and Ninty
Nine Dollars ($71,999).
5. Termination. Either party may terminate this Agreement for any reason by providing the
other party sixty (60) days written notice of intention to terminate the Agreement.
6. The Town will indemnify and hold the County harmless for any and all claims, demands or
actions whatsoever arising from the County’s provision of services under this Agreement
unless the same results from the intentional or negligent conduct of the County. It is the
intent of this Section 6 that the Town indemnify the County to the fullest extent permitted
by law.
7. Entire Agreement. The County and the Town agree to be bound by the terms of this
Agreement, and further agree that it constitutes the complete and exclusive statement of the
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Agreement between the County and the Town and any modifications to this Agreement shall
be in writing and signed by both the parties.
8. Governing Law. The County and the Town agree that this Agreement shall be governed by
the laws of the State of North Carolina. Should either party initiate litigation to settle any
dispute involving the terms of this Agreement such litigation shall be initiated in th e General
Court of Justice of North Carolina in Orange County, North Carolina. By executing this
Agreement, the Town affirms that the Town and any subcontractors of the Town are and shall
remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. .
By executing this Agreement the parties certify that the parties have not been identified, and
have not utilized the services of any agent or subcontractor identified, on the list created by
the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the parties
certify that the parties have not been identified, and have not utilized the services of any agent
or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 -
86.81.
9. Signatures. This Agreement together with any amendments or modifications may be executed
electronically. All electronic signatures affixed hereto evidence the intent of the Parties to
comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66.
10. Notices. Any notice required by this Agreement shall be in writing and delivered by certified
or registered mail, return receipt requested to the following:
Orange County Town of Hillsborough
Attention: Animal Services Director Attention: Eric Peterson, Town Manager
P.O. Box 8181 PO Box 429
Hillsborough, NC 27278 Hillsborough, NC 27278
In witness whereof, the parties hereunto cause this agreement to be executed in their respective
names to become effective on the date hereinabove written.
SIGNATURE PAGE
Orange County, North Carolina
By: ________________________________________________________
Bonnie Hammersley, County Manager
Town of Hillsborough, North Carolina
By: ____________________________________
Eric Peterson , Town Manager
This instrument has been pre-audited in the manner required by the Local Government Fiscal and
Control Act.
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____________________________________
Daphna Schwartz , Town Finance Officer
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ORANGE COUNTY—DEPARTMENT USE ONLY
______________________________________________________________________________
Party/Vendor Name: Town of Hillsborough Party/Vendor Contact Person: Eric Peterson Contact Phone: 919-732-
1270 Party/Vendor Address: PO Box 429 City Hillsborough State: NC Zip: 27278 Department: Animal Services
Amount: 71,999 Purpose: Animal Control Services Budget Code(s): 10215305 449927 Vendor # 342R3 (N/A if
new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal
Amendment Effective Date 07/01/2020 Approved by Board Yes No Agenda Date:
This agreement is approved as to technical form and content and I as Department Director affirmatively state work on
this project has not been initiated prior to execution of the agreement:
Department Director’s Signature ________________________________________ Date: ________
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this
agreement have already begun or been completed please briefly describe the nature of the emergency condition that
was addressed:
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to Sherri Ingersoll upon completion: singersoll@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board __________________________________________Date:_________
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7/13/2020
7/13/2020
7/14/2020
7/14/2020
ADDENDUM A
TO THE CONTRACT BETWEEN THE TOWN AND ORANGE COUNTY FOR THE
PROVISION OF ANIMAL CONTROL SERVICES
Regular service involves an Animal Control Officer (ACO) being stationed at the Animal
Services Center Monday through Friday between 8:00 a.m. and 5:00 p.m. This ACO has
principal responsibility for enforcing the County’s animal control ordinance within the Town
limits and responding to calls about stray animals and other such requests for animal services.
Orange County Animal Control Officers will provide emergency services outside of regular
business hours (from 5:00 p.m. to 8:00 a.m.), Monday through Friday, and 24-hours on Saturday,
Sunday and holidays. These services include rabies exposures, dangerous animals, exigent
animal cruelty and animals in immediate need of assistance. The Town will perform “triage” of
after-hours service requests in accordance with guidelines jointly developed by Animal Services
and the Hillsborough Police Department.
PROCEDURES FOR ORANGE COUNTY AND TOWN RESPONSE TO EMERGENCY
AFTER-HOURS ANIMAL CALLS
1. Injured Deer – A HPD officer will respond to locate and euthanize. If the deer is a
slightly injured fawn, the HPD officer may consult with a rehabber such as CLAW’s Inc.
to make arrangements for its removal. The on-call ACO will assist with this coordination
as needed.
2. Owned Injured Animals – A HPD officer will respond or otherwise instruct the owner to
take the animal to their veterinarian or the after-hours emergency veterinary clinic to be
cared for or euthanized.
3. Neglect/Cruelty Situations – A HPD Officer will respond and make an assessment. If the
situation is severe, they will contact the on-call ACO for assistance. If it is not severe,
they shall document in an incident report. The report will be sent to the Animal Services
Center the next business day for investigation.
4. Strays – A HPD Officer will respond or otherwise instruct the caller to take the animal to
the Animal Services Center and leave it in the Drop Box.
5. Aggressive Dogs – A HPD Officer will respond to assess and confirm the presence of the
reported animal. If the owner cannot be located to secure the dog, the on-call ACO shall
be contacted to assist in capturing the dog.
6. The on-call ACO will respond to any call(s) related to: Rabies Exposures; Bites to
Humans; Injured Strays.
7. The on-call ACO will not respond to the following calls: nuisance wildlife; and injured
or orphaned wildlife. Unless there is an immediate issue of public safety, the on-call
ACO will not respond to calls about snakes. If these calls make their way through
Communications, members of the public are to be referred to the Animal Services
webpage or asked to call Animal Services during regular business hours for appropriate
referral.
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