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Home My WebLink About2020-358-E-Solid Waste-Draper Aden Associates Inc-SOW Walnut Grove Wastewater May 11, 2020 Mr. Bruce Woody, Operations Director Orange County Solid Waste Management PO Box 17177 Chapel Hill, NC 27516 RE: Task Order Request for Professional Engineering Services Wastewater Disposal System Design, Permit, Bid, and Construction Services Walnut Grove Waste & Recycling Center Hillsborough, North Carolina DAA Project Number R00592-225N2 Dear Bruce: Draper Aden Associates (DAA) appreciates the opportunity to provide the following proposed task order to Orange County Solid Waste Management (Client) for the design, permitting, bid administration, and construction phase services for the proposed wastewater disposal system, described within the Wastewater Disposal Evaluation Study dated May 8, 2020, at the existing Walnut Grove Waste and Recycling Center in Hillsborough, NC. The project is necessary since NCDEQ is unwilling to extend the temporary permit and haul permit that serves the facility currently and wastewater shall be managed by a new system by February 2021. PROPOSED SCOPE OF WORK DAA will provide professional services as outlined below. This proposed scope of work has been prepared in general accordance with the engineering standard of practice and discussions of the project with the Client and consists of the following services: Task 1 – Design Phase Services Construction Documents Based upon conceptual layout dimensions and alignments, DAA will complete the site design and prepare construction documents. Construction Documents will be prepared in accordance with the requirements of the local jurisdiction Planning and/or Engineering Department(s). Specific scope items included in the Construction Documents submittal are as follows: DocuSign Envelope ID: 8635ABD6-10C7-47AB-8AC1-DCAF58ABFA25 Walnut Grove Wastewater Disposal System May 11, 2020 Page 2 of 6 Existing Conditions Plan – DAA will prepare an existing condition plan to show the locations of the existing onsite features, including buildings, structures, walls, and paving. Site Layout Plan – DAA will prepare a site plan to show the proposed septic improvements. The site layout will also show general existing conditions based upon historical CAD files, if available, and online sources. Utility Plan – DAA will prepare a utility plan to show the location and alignment of the proposed forcemain, pressure manifold, and septic drainage lines. The utility plan will also include relevant construction notes and considerations. Erosion Control Plan – It is assumed that this project will not disturb more than 1 acre of land. As such, an Erosion & Sediment Control permit will not be required. DAA will include relevant erosion control elements required within the Site Layout Plan. Construction Detail Sheets – DAA will prepare required construction detail sheets for the project associated with the proposed forcemain, septic drainage field, grinder pump installation, and erosion and sediment control features. Deliverables:  General Notes and Legend Plan  Site Plan  Utility/Septic Plan  Construction Details Project Manual DAA will prepare a Project Manual for the work associated with the proposed improvements described above. The Project Manual will consist generally of Contract Documents, General Conditions, and other related documentation including formats for Pay Requests, Change Orders, and Technical Specifications for the work. Standard readily available forms will be used to the extent practical. Other related documents, such as County specific purchasing or contract requirements will also be included. The manual will be prepared in a format acceptable to the Client. Deliverables:  The project manual will be provided in digital format, with up to five printed copies made available. DocuSign Envelope ID: 8635ABD6-10C7-47AB-8AC1-DCAF58ABFA25 Walnut Grove Wastewater Disposal System May 11, 2020 Page 3 of 6 Task 2 – Permitting Phase Services DAA will assist the Client with obtaining approval for the project by preparing the permit application to the Orange County Department of Health. Payments of all permit application or other regulatory fees will be the responsibility of the Client. The anticipated permitting authorities applicable to this site include:  Sewer Improvement Application (Orange County Department of Health) Task 3 – Bid Administration Services Draper Aden Associates will assist the Owner in advertising/soliciting the project for bid, issuing addenda as necessary, conducting a bid opening, evaluate the bids received, and recommendations of award to the Owner. Due to the anticipated cost of the project it is assumed this will be an informal bid process. Upon Award of the Bid, DAA will assist the Owner in proper execution of the contract documents, respond to contractors’ questions and provide technical support through the contracting process. We will assist the Owner in obtaining and reviewing construction contract documentation and other preliminary actions through issuance of formal Notice-To-Proceed. Task 4 – Construction Services DAA will perform Construction Phase Services as follows:  Consult with Owner and act as Owner’s representative as provided in the Construction Contract.  Review product submittals and shop drawings from the selected Contractor for compliance with regulatory and design specifications.  Perform two (2) site visits to observe utility installation and testing, review as- built information provided by contractor, inspect site construction for compliance with approved plans, and address field questions by contractor. Observations by DAA are not intended to be exhaustive or intensive in nature, but to verify general compliance with standards and approved plans based on DAA personnel’s professional judgment. Upon the completion of the site visit, a written report will be issued to the Owner indicating observations, and specifically any deficiencies in the work that may need to be addressed. A total of two (2) site visits are anticipated including a preconstruction meeting if scheduled.  Issue necessary clarifications and interpretations of the Contract Documents as appropriate to the orderly completion of Contractor’s work. Such clarifications and interpretations will be consistent with the intent of and reasonably inferable from the Contract Documents. Subject to limitations in the Contract Documents, Draper Aden Associates may issue field orders authorizing minor variations in the Work from the requirements of the Contract Documents.  Recommend change orders and work change directives to Client as appropriate and prepare change orders and work change directives as required.  Review Contractor’s applications for payment and, if found to be consistent with the level of work performed, make recommendation to the Owner of payment. DocuSign Envelope ID: 8635ABD6-10C7-47AB-8AC1-DCAF58ABFA25 Walnut Grove Wastewater Disposal System May 11, 2020 Page 4 of 6  Produce the necessary project closeout and certification documents necessary to meet the requirements of the local approvals and provide the owner with a record file. Record Documents will be based on field observations and redline as- built drawings provided by the contractor and the observations during the site inspections. DAA shall not have responsibility for acts or omissions of the contractor or subcontractors, their agents or employees, or other persons performing the project construction. Due to the nature of these activities, DAA will complete these items based upon a time and materials basis per our standard rate schedule. For budgeting purposes, we have included an estimated fee for this task in the schedule below. Deliverables:  Record Drawings as required.  Site Visit reports from onsite inspections  Recommendations of pay requests from the Contractor  Change Order and Field Order documents, as necessary, for Owner execution ADDITIONAL SERVICES All other services not expressly defined above in this task proposal will be considered additional services and could be subject to additional task order proposal(s) and costs. SCHEDULE DAA proposes to complete Task 1 through Task 2 within 30 days of notice to proceed. Task 3 and 4 are dependent upon permit acceptance and authorization from the Owner, as well as Contractor’s availability and timeline. As such, it is recommended these services be provided on a Time and Materials (T&M) basis. COMPENSATION Compensation for engineering services and reimbursable expenses shall be based on a lump sum fees presented below. This fee will be invoiced monthly based on our estimation of the percentage complete on each task. Task Estimated Fee Task 1 – Design Phase Services $2,600 Task 2 – Permitting Phase Services $1,000 Task 3 – Bid Administrative Services $1,000 (T&M) Task 4 – Construction Services $1,200 (T&M) Total $5,800 DocuSign Envelope ID: 8635ABD6-10C7-47AB-8AC1-DCAF58ABFA25 Walnut Grove Wastewater Disposal System May 11, 2020 Page 5 of 6 This proposal is valid for 30 days from the date of the proposal. If the proposal is not accepted within 30 days, we reserve the right to revise or withdraw the proposal entirely at our discretion. Please confirm your acceptance of this proposal by signing one copy and returning it to our office. Our receipt of the executed copy of this proposal will serve as our Notice to Proceed and contract to perform the work described herein. Work will be conducted in accordance with this proposal and the existing contract between Orange County and Draper Aden Associates dated February 22, 2017. Sincerely, DRAPER ADEN ASSOCIATES C. Tyrus Clayton, Jr., PE Principal/Regional Growth Leader Attachment: Work Authorization DocuSign Envelope ID: 8635ABD6-10C7-47AB-8AC1-DCAF58ABFA25 Walnut Grove Wastewater Disposal System May 11, 2020 Page 6 of 6 Orange County Solid Waste Walnut Grove Wastewater Disposal Evaluation Study Draper Aden Associates Proposal No. R00592-225N AUTHORIZATION TO PROCEED Orange County Solid Waste Management date THIS INSTRUMENT HAS BEEN PRE-AUDITED IN THE MANNER REQUIRED BY THE LOCAL GOVERNMENT BUDGET AND FISCAL CONTROL ACT: Office of the Chief Financial Officer date THIS SCOPE OF WORK IS SUBMITTED PURSUANT TO THE TERMS OF THE AGREEMENT DATED FEBRUARY 22, 2017 BETWEEN DRAPER ADEN ASSOCIATES AND ORANGE COUNTY. Draper Aden Associates date DocuSign Envelope ID: 8635ABD6-10C7-47AB-8AC1-DCAF58ABFA25 6/15/2020 6/16/2020 6/16/2020