HomeMy WebLinkAboutPlanning Board - 080421 ORANGE COUNTY PLANNING DEPARTMENT
131 W. MARGARET LANE, SUITE 201
HILLSBOROUGH, NORTH CAROLINA 27278
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AGENDA
ORANGE COUNTY PLANNING BOARD
Wednesday, August 4, 2021
Regular Meeting — 7:00 pm
Due to current public health concerns, the meeting will be virtual. Members of the Planning
Board and staff will be participating in the meeting remotely. Interested members of the
public can view and participate in the meeting by following the instructions at the end of the
agenda. (Please note that pre-registration no later than 3:00 p.m. the day of the meeting is
required to speak at the meeting).
No. Page(s) Aggnda Item
1. CALL TO ORDER
2. 3 -4 INFORMATIONAL ITEMS
a. Planning Calendar for August and September
APPROVAL OF MINUTES
3. 5 7 6 July 7, 2021 Regular Meeting Minutes
July 7, 2021 Training Notes
4. CONSIDERATION OF ADDITIONS TO AGENDA
5. PUBLIC CHARGE
Introduction to the Public Charge
The Board of County Commissioners, under the authority of North Carolina General Statute, appoints
the Orange County Planning Board (OCPB)to uphold the written land development laws of the
County. The general purpose of OCPB is to guide and accomplish coordinated and harmonious
development. OCPB shall do so in a manner which considers the present and future needs of its
residents and businesses through efficient and responsive process that contributes to and promotes
the health, safety, and welfare of the overall County. The OCPB will make every effort to uphold a
vision of responsive governance and quality public services during our deliberations, decisions,and
recommendations.
Public Charge
The Planning Board pledges its respect to all present. The Board asks those attending this
meeting to conduct themselves in a respectful, courteous manner toward each other, County staff,
and Board members. At any time should a member of the Board or the public fail to observe this
charge, the Chair will take steps to restore order and decorum. Should it become impossible to
restore order and continue the meeting, the Chair will recess the meeting until such time that a
genuine commitment to this public charge is observed.
The Planning Board asks that all electronic devices such as cell phones, pagers, and computers
should please be turned off or set to silent/vibrate.
Please be kind to everyone.
6. CHAIR COMMENTS
7. ADJOURNMENT
Public Comments / Participation
There are two methods for public comment:
• Written submittals by email or drop-off
• Speaking during the virtual meeting
Written Public Comments
Members of the public are encouraged to provide written public comments by emailing comments to
plan ningboard(cDorangecountync.gov no later than 3:00 p.m. on the afternoon of the meeting.
Please include in the Subject line of the email the title of the agenda item your comment pertains to.
Emails sent to this address are viewable on Google Groups:
https://groups.google.com/g/ocplanningboard
Written comments can also be dropped off at the Planning Department's offices at 131 W. Margaret
Lane, 2nd floor, Hillsborough, NC during normal business hours (8:00 a.m. to 5:00 p.m. Monday
through Friday). If a staff member is not available, please leave your comments in the drop-off box
near the front counter. Written comments will be scanned and sent by staff to the email address
indicated above.
Verbal Public Comments
Members of the public must contact Planning Department staff via email at
ocpbpubliccommentCa)orangecountync.gov no later than 3:00 p.m. on the afternoon of the meeting
and indicate they wish to speak during the meeting.
When submitting the request to speak, please include the following:
• The date of the meeting
• The title of the agenda item you wish to speak on
• Your name, address, email and phone number
o The phone number must be the number you will call in from if participating by phone
During the meeting, speakers will be called upon in the order in which requests to speak were
received. Each speaker may speak once per agenda item and has 3 minutes to address the board.
Ceding time to another speaker is not permitted.
In the event a meeting is continued to a future date due to the length of public comments, the date
for the continued meeting will be announced before the meeting adjourns. No additional requests to
speak will be taken for the continued meeting, only the speakers who signed up to speak at the
original meeting and were not called upon will be able to speak at the continued meeting. Written
comments continue to be encouraged and can be sent to the email address indicated in the "Written
Public Comments" instructions above.
Zoom Meeting Registration
Both members of the public who wish to speak at the meeting and those who wish to only view the
meeting must register to receive a link to the meeting. Persons wishing to speak must register with
the same name provided in the email that notified staff you wish to speak. The link to sign up for the
meeting is: https:Horangecountync.zoom.us/webinar/register/WN uu4odn7wQfK1Y65ieOOHvQ
If you do not have internet access, you may participate in the meeting via phone. Please call (919)
245-2575 during regular business hours to receive information on the number to call-in to, the
meeting ID, and a password.
Review Process
The Planning Board is an appointed volunteer advisory board which makes recommendations to the
Board of County Commissioners (the elected officials). The Board of County Commissioners holds a
formal public hearing and makes decisions. Section 2.8 of the County's Unified Development
Ordinance contains a flowchart depicting the entire review process for rezoning and text amendment
applications.
3
WITRWR
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6 7
Planning Board
7:00 pm*
Virtual Meeting
8 9 10 11 12 13 14
Board of
Adjustment
7:00 pm
15 16 17 18 19 20 21
OUTBoard/TAS
Meeting
6:30 pm
Virtual Meeting
22 23 24 25 26 27 28
29 30 31
Notes:
*Planning Board Member Attendance Required
Virtual Meeting
4
• • 1
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4
Planning Board BOCC
7:00 pm* Business
Meeting
7:00 pm
5 6 7 8 9 10 11
• BOCC
• Work Session
• 7:00 pm
12 13 14 15 16 17 18
Board of BOCC OUTBoard
Adjustment Business Meeting
7:00 pm Meeting 6:30 pm
7:00 pm
19 20 21 22 23 24 25
26 27 28 29 30
Notes:*Planning Board Member
Attendance Required
Virtual Meeting
5
DRAFT
1 MEETING MINUTES
2 ORANGE COUNTY PLANNING BOARD
3 JULY 7,2021
4 REGULAR MEETING
5 (Due to current public health concerns, this meeting was held virtually.
6 Members of the Planning Board, staff and public participated remotely)
7
8 MEMBERS PRESENT: David Blankfard (Chair), Hillsborough Township Representative; Adam Beeman (Vice-Chair), Cedar
9 Grove Township Representative; Susan Hunter, Chapel Hill Township Representative; Lamar Proctor, Cheeks Township
10 Representative; Alexandra Allman, At-Large Representative; Melissa Poole, Little River Township Representative; Kim
11 Piracci, Eno Township Representative; Whitney Watson, At-Large Representative; Charity Kirk, At-Large Representative;
12 Statler Gilfillen, At-Large Representative; Carrie Fletcher, Bingham Township Representative (arrived at approximately
13 7:15p.m.)
14
15 MEMBERS ABSENT: Randy Marshall,At-Large Representative
16
17 STAFF PRESENT: Laura Jensen, Clerk to the Board of County Commissioners; Craig Benedict, Planning Director; Perdita
18 Holtz, Planning Systems Coordinator; Michael Harvey, Current Planning Supervisor; Tina Love,Administrative Support
19
20 OTHERS PRESENT: Alaine Pribisko(arrived at 7:20 and was present for approximately 5 minutes)
21
22
23 AGENDA ITEM 1: CALL TO ORDER AND ROLL CALL
24 Chair David Blankfard called the meeting to order.
25
26 AGENDA ITEM 2: OATH OF OFFICE: Laura Jensen, Clerk to the Board of County Commissioners administered the Oath of
27 Office to the following members of the Planning Board. David Blankfard (Chair);Adam Beeman (Vice-Chair); Susan
28 Hunter; Lamar Proctor;Alexandra Allman; Melissa Poole; Kim Piracci; Whitney Watson; Charity Kirk; and Statler Gilfillen.
29 Except for Mr. Gilfillen, members signed the oaths on camera in the Clerk's presence for return back to staff via mail.
30 Arrangements will be made for Mr. Gilfillen to sign his oath in the presence of the County Clerk and for the Clerk to
31 administer the oath to the two members who were not present during the time the oath was administered (Carrie Fletcher
32 and Randy Marshall).
33
34 AGENDA ITEM 3: INFORMATION ITEMS
35 a. Planning Calendar for July and August
36 b. Discussion by Vice Chair Adam Beeman regarding solar panels
37
38 Adam Beeman shared a PowerPoint Presentation on information and costs he gathered while researching solar panels for
39 his property.
40
41 AGENDA ITEM 4: APPROVAL OF MINUTES
42 June, 2021 Regular Meeting Minutes
43 June 2021 Training Notes
44
45 MOTION BY Melissa Poole to approve the June 2, 2021 Regular Meeting Minutes and Training Notes. Seconded by Adam
46 Beeman.
47
48 ROLLCALL VOTE:
49 Lamar Proctor Yes
50 Kim Piracci Yes
51 Whitney Watson Yes
52 Charity Kirk Yes
53 Melissa Poole Yes
54 Adam Beeman Yes
55 Statler Gilfillen Yes
56 Carrie Fletcher Yes
6
DRAFT
57 Susan Hunter Yes
58 Alexandra Allman Yes
59 David Blankfard Yes
60 MOTION PASSED UNANIMOUSLY
61
62
63 AGENDA ITEM 5: CONSIDERATION OF ADDITIONS TO AGENDA.
64
65 There were none
66
67 AGENDA ITEM 6: PUBLIC CHARGE
68
69 INTRODUCTION TO THE PUBLIC CHARGE
70 The Board of County Commissioners, under the authority of North Carolina General Statute, appoints
71 the Orange County Planning Board (OCPB) to uphold the written land development law of the County.
72 The general purpose of OCPB is to guide and accomplish coordinated and harmonious development.
73 OCPB shall do so in a manner, which considers the present and future needs of its citizens and
74 businesses through efficient and responsive process that contributes to and promotes the health, safety,
75 and welfare of the overall County. The OCPB will make every effort to uphold a vision of responsive
76 governance and quality public services during our deliberations, decisions, and recommendations.
77
78 PUBLIC CHARGE
79 The Planning Board pledges to the citizens of Orange County its respect. The Board asks its citizens to
80 conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At
81 any time, should any member of the Board or any citizen fail to observe this public charge, the Chair will
82 ask the offending member to leave the meeting until that individual regains personal control. Should
83 decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment
84 to this public charge is observed.
85
86 AGENDA ITEM 7: CHAIR COMMENTS
87
88 There were none
89
90 AGENDA ITEM 8: ADJOURNMENT
91 Meeting was adjourned by consensus at 7:39 p.m.
92
93
94 David Blankfard, Chair
7
DRAFT
1 SUMMARY NOTES
2 ORANGE COUNTY PLANNING BOARD
3 JULY 7,2021
4 TRAINING SESSION
5
6 NOTE: A quorum is not required for Planning Board Training Sessions.
7
8 Due to current public health concerns, the training session was virtual. Members of the Planning Board and staff
9 participated in the meeting remotely.
10
11 MEMBERS PRESENT: David Blankfard (Chair), Hillsborough Township Representative; Adam Beeman (Vice-Chair),
12 Cedar Grove Township Representative; Susan Hunter, Chapel Hill Township Representative; Lamar Proctor,
13 Cheeks Township Representative; Charity Kirk, At-Large Representative; Alexandra Allman, At-Large
14 Representative; Whitney Watson, , At-Large Representative; Statler Gilfillen, At-Large Representative; Melissa
15 Poole, Little River Township Representative;
16
17 STAFF PRESENT: Craig Benedict, Planning Director; Perdita Holtz, Planning Systems Coordinator; Michael Harvey,
18 Current Planning Supervisor
19
20
21 AGENDA ITEM 1: PLANNING BOARD TRAINING SESSION — Staff will lead training on various materials aspects of
22 land use regulation in Orange County
23 PRESENTER: Perdita Holtz, Planning Systems Coordinator
24
25 Perdita Holtz conducted a training session on various land regulations in Orange County
1