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Home My WebLink About2021-380-Planning-Triangle J Council of Governments (TJCOG)-Clean Water Education Partnership (CWEP)1 Memorandum of Understanding for Clean Water Education Partnership (CWEP) Services Provided by the Triangle J Council of Governments This Memorandum of Understanding by and between the undersigned local government (Local Government) and the Triangle J Council of Governments (TJCOG) pertains to the services provided by TJCOG under the Clean Water Education Partnership (CWEP) program. WITNESSETH: WHEREAS, CWEP and Local Government stormwater programs have the same basic mission of providing stormwater outreach and education; and WHEREAS, CWEP is a program administered by TJCOG that has excelled in providing direct education and mass media services to its partner communities large and small in multiple watersheds; NOW, THEREFORE, the following direct education and mass media services will be provided: 1. TJCOG will assist the Local Government with the following tasks during the service term related to direct educational programming. (For those communities who comply with regulatory requirements under the NPDES MS4 stormwater permits, the correlating Minimum Control Measures (MCMs) follow the objective or strategy in parentheses. Those communities who comply with Jordan Lake Rules and/or Neuse and Tar-Pamlico nutrient strategy education requirements will receive updated information after readoption of these Rules / finalization of Model Programs, if needed.) a. Provide physical and digital outreach materials for local governments and target audiences that describe target pollutants and their likely sources and impacts on water quality (MCMs 3.2.1 and 3.2.2) b. Maintain an internet website conveying the program's message (MCMs 3.2.3 and 3.3.1) c. Distribute outreach materials to target audiences via website and in-person or digital community events (MCMs 3.2.1, 3.2.2, 3.2.4) d. Post weekly on social media channels to promote the program’s message (MCMs 3.2.2 and 3.2.4) e. Contact K-12 educators annually (or as requested by the Local Government) offering educational programs. Audiences may include schools, summer camps, community centers, libraries or other informal education opportunity to engage children or adults in interactive stormwater activities that correlate with NC Essential Science Standards (MCMs 3.2.2 and 3.2.4). f. Contact community groups annually (or as requested by the Local Government) regarding opportunities for citizen participation which may include stream cleanups, NC Stream Watch, other citizen science activities, or similar efforts (MCM 3.3.1 and 3.3.2) g. Provide unlimited local use and access to original and compiled educational materials on CWEP program website, to include educational videos, printable and digital lessons, lesson plans, and other resources useful for educating a variety of ages and audiences in various settings (MCM 3.2.2, 3.2.3) DocuSign Envelope ID: AFBE44DF-D656-41B4-8341-D1E4C393A084 2 h. Provide mechanisms – including a web form and public information sessions – for public input on stormwater issues & programs via links on CWEP program website (MCM 3.3.1) 2. TJCOG will assist the Local Government with the following mass media services: 1) Coordinate an annual outreach campaign in the form of Public Service Announcements (PSAs) administered by local service providers, which includes the following: (MCMs 3.2.1 - 3.2.4) a. Six animated videos about common target pollutants, their likely sources, their negative impact on water quality, and best practices for target audiences likely to have significant stormwater impacts (MCMs 3.2.1, 3.2.2) b. Static and animated banner ads stating the program’s message of “Clean Water Begins with You and Me” with a link to the program website (MCM 3.2.3) c. Approximately 12 weeks (as market costs allow) of digital pre-roll videos and display in-banner advertising (MCMs 3.2.2, 3.2.4) d. Approximately 12 weeks (as market costs allow) of television, cable, and radio PSAs, spread across popular stations with the aim of reaching a variety of target audiences, including Spanish-language listeners, network news, and cable entertainment. Additional stations and programs may be proposed by local media placement companies and approved collectively by members. (MCMs 3.2.2, 3.2.4) e. Print and digital advertising in Spanish-language newspaper (MCMs 3.2.2, 3.2.4) 2) Provide outreach materials for target audiences that describe target pollutants and their likely sources and impacts on water quality (MCMs 3.2.1 - 3.2.4) 3) Provide unlimited local use and access of digital media materials for Partner jurisdictions’ use in public buildings, parks, DMV locations, outdoor movies, etc. (MCMs 3.2.2, 3.2.4) 4) Promote regional outreach and education events (such as Creek Week) through CWEP website and social media platforms (MCMs 3.2.2, 3.2.3) The Local Government’s signature on this MOU (and MS4 permit number if applicable) signifies an understanding that any one of the service assignments listed above many only partially fulfill its related Minimum Control Measure (MCM) during an audit from NC DEQ. Accordingly, the Local Government acknowledges that it is ultimately responsible for meeting all federal and state laws, rules and regulations related thereto. The Local Government permittee and TJCOG share responsibility for determining how specific service objectives can be cooperatively achieved, with the understanding that CWEP supplements local efforts to comply with regulatory requirements. The Local Government is highly encouraged to send one or more representatives to CWEP’s quarterly steering committee meetings to collaborate on strategies that will help the Local Government to meet the MCMs for Public Outreach and Education, for Public Involvement and Participation, or for any other MCM, such as IDDE and Good Housekeeping Training, as applicable. TJCOG will make every reasonable attempt, as permitted by available staffing and supplies, to independently and proactively address the objectives in the Local Government’s community, and will update the Local Government (or its designated representative) each quarter to offer opportunities for discussion and collaboration. DocuSign Envelope ID: AFBE44DF-D656-41B4-8341-D1E4C393A084 3 The Local Government agrees to pay TJCOG for the services provided in an amount not to exceed $4,270.00. The period of performance under, and the term of, this Agreement will begin on July 1, 2021 and will conclude on June 30, 2022. The Local Government reserves the unilateral right to terminate this Agreement for cause or convenience (in the case of cause, immediately, and in the case of convenience, upon thirty (30) calendar days’ written notice), whereupon TJCOG will only be entitled to prorated compensation for services properly rendered up to the date of termination. TJCOG will provide an annual report by August 31 after fiscal year end, with local and regional outreach and education numbers for both mass media and direct education. Interim metrics can be provided as needed. IN WITNESS WHEREOF, both the Local Government and TJCOG have caused this Agreement to be executed by their chief executive officers, all as of the day and year first above written. Local Government Name: Orange County, North Carolina MS4 Permit No. N/A By: ___________________________________ Date: ________________ Bonnie Hammersley, County Manager TRIANGLE J COUNCIL OF GOVERNMENTS By: ___________________________________ Date: ________________ Lee Worsley, Executive Director, TJCOG DocuSign Envelope ID: AFBE44DF-D656-41B4-8341-D1E4C393A084 7/7/2021 7/8/2021 Revised 06/21 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Party/Vendor Name: Triangle J Council of Governments (TJCOG) Party/Vendor Contact Person: Lee Worsley Contact Phone: 919-558-9395 Party/Vendor Address: 4307 Emperor Blvd., Suite 110 City Durham State: NC Zip: 27703 Department: Planning Amount: $4,270.00 Purpose: Clean Water Education Partnership (CWEP) Membership Dues for FY21-22 Budget Code(s): 30625020-630000 (NPDES account) Vendor # 5855 (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date July 1, 2021 Approved by Board Yes No Agenda Date: --- For Section XIV.c. contracts only, Approved by Board in Current FY Budget Yes No This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: AFBE44DF-D656-41B4-8341-D1E4C393A084 7/7/2021 7/7/2021 7/8/2021 7/8/2021 Should any of the above described coverages be cancelled before the expiration date thereof the issuing company will endeavor to mail 30 days written notice to the certificate holder named to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. Companies affording Coverage Certificate of Insurance This Certificate is issued as a matter of information only and confers no rights upon the Certificate Holder. This Certificate does not amend, extend or alter the coverage afforded by the Policies below. Named Participant Triangle J COG 4307 Emperor Blvd, Suite 110 Durham, NC 27703 Type of Coverage Effective Date Limits of LiabilityExpiration Date Description Evidence of Coverage Orange County 200 S. Cameron St. Hillsborough, NC 27278 07/01/202207/01/2021GENERAL LIABILITY Commercial General Liability Claims Made Occurrence Products-Comp/Operations Aggregate $5,000,000 Interlocal Risk Financing Fund of North Carolina Issue Date (MM/DD/YYYY) COVERAGES THIS IS TO CERTIFY THAT THE COVERAGE LISTED BELOW IS AFFORDED TO THE PARTICIPANT NAMED ABOVE FOR THE PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE COVERAGE DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH PROGRAM. Policy Number North Carolina Interlocal Risk Management Agency A = B = Co Ltr ý PL-P-94006-2021A ¨ý Personal & Adv. Injury $5,000,000 Each Occurrence $5,000,000 Fire Damage (Any one fire) Med. Expense (Any one person) N/A Deductible $500 $1,000,000 A AUTOMOBILE LIABILITY PL-P-94006-2021 07/01/2021 07/01/2022 Limit Deductible CSLAny Auto (Symbol 1)ý Hired Autos (Symbol 8)ý Non-Owned Autos (Symbol 9)ý Uninsured/Underinsured Motorists¨ $500 $500 $5,000,000 PROPERTY Limit Deductible Real & Personal Property¨ Auto Physical Damage (Symbol 7 & 8)¨ Municipal Equipment¨ Computer Equipment & Media¨ Portable Equipment¨ Fine Arts¨ Police Professional Liability Deductible Claims Made Occurrence¨¨ Public Officials Liability Deductible Claims Made Occurrence¨¨ Workers' Compensation Limit WC Statutory Limit¨ Each Accident Disease - Policy Limit Disease - Each Employee OTHER COVERAGE Limit Deductible ¨ ¨ Workers' Compensation and Employer's Liability ¨ Certificate Holder Cancellation Authorized Representative 07/01/2021 $5,000,000 07/01/202207/01/2021 Builder's Risk¨ A PL-P-94006-2021 A PL-P-94006-2021 07/01/2021 07/01/2022 $5,000,000 $500 Claims Made Occurrence DeductibleEmployment Practices Liability ¨¨ Limit(per occurrence/aggregate) Limit(each claim/aggregate) Limit(each claim/aggregate) DocuSign Envelope ID: AFBE44DF-D656-41B4-8341-D1E4C393A084