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Home My WebLink About2021-284-Housing-Housing and Urban Development (HUD)-Coordinated entry and supportive services for County residentsU.S. Department of Housing and Urban Development Office of Community Planning and Development 1500 Pinecroft Road Greensboro, NC 27407 Grant Number (FAIN): NC0443L4F132001 Tax ID Number: 56-6000327 DUNS Number: 091575191 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement (“this Agreement”) is made by and between the United States Department of Housing and Urban Development (“HUD”) and Orange County, NC (the “Recipient”). This Agreement, the use of funds provided under this Agreement (the “Grant” or “Grant Funds”), and the operation of projects assisted with Grant Funds are governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the “Act”), the Continuum of Care Program rule at 24 CFR part 578 (the “Rule”), as amended from time to time, and the Fiscal Year (FY) 2020 Continuum of Care (CoC) Program Non-competitive Funding Notice, Notice CPD- 21-01. Capitalized terms that are not defined in this Agreement shall have the meanings given in the Rule. Only the project (those projects) listed below are funded by this Agreement. HUD’s total funding obligation for this grant is $130,000, allocated between the projects listed below and, within those projects, between budget line items, as shown below. DocuSign Envelope ID: C688171C-AD5F-450B-95BE-B111D8DCFB17 Project No.Grant Term Budget Period/Performance Period 10-01-2021 to 09-30-2022 Total Amount $130,000NC0443L4F13200112 allocated between budget line items as follows: Continuum of Care planning activities Leasing Supportive Services Homeless Management Information System $0 $0 $130,000 $0 Administrative costs Relocation costs Housing relocation and stabilization services Short-term and medium term rental assistance $0 $0 $0 $0 a. b. d. f. h. i. g. e.Operating costs $0 HPC homelessness prevention activities: c.Rental assistance $0 DocuSign Envelope ID: C688171C-AD5F-450B-95BE-B111D8DCFB17 The Recipient may, at its own risk, incur pre-award costs for continuum of care planning awards, after the date of the HUD selection notice and prior to the start date of the award budget period/performance period, if such costs: a) are consistent with 2 CFR 200.458; and b) would be allowable as a post-award cost; and c) do not exceed 10 percent of the total funds obligated to this award. The incurrence of pre-award costs in anticipation of an award imposes no obligation on HUD either to make the award, or to increase the amount of the approved budget, if the award is made for less than the amount anticipated and is inadequate to cover the pre-award costs incurred. Pre-award Costs for Continuum of Care Planning The Agreement constitutes the entire agreement between the parties, and may be amended only in writing executed by HUD and the Recipient. The budget period/performance period of renewal projects funded by this Agreement will begin immediately at the end of the budget period/performance period (or final operating year for Supportive Housing Program (SHP) and Shelter Plus Care (S+C) grants being renewed for the first time) under the grant agreement being renewed. Eligible costs incurred between the end of Recipient's budget period/performance period (or final operating year for SHP and S+C grants being renewed for the first time) under the grant agreement being renewed and the date this Agreement is executed by both parties may be reimbursed with Grants Funds from this Agreement. No Grant Funds for renewal projects may be drawn down by Recipient before the end date of the project’s budget period/performance period (or final operating year for SHP and S+C grants being renewed for the first time) under the grant that has been renewed. The Recipient must complete the attached “Indirect Cost Rate Schedule” and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the budget period/performance period for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of Grant Funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Recipient’s applicant profile in e-snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. The Agreement constitutes the entire agreement between the parties and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: These provisions apply to all Recipients: DocuSign Envelope ID: C688171C-AD5F-450B-95BE-B111D8DCFB17 The Agreement constitutes the entire agreement between the parties, and may be amendedonly in writing executed by HUD and the Recipient. The budget period/performance period of renewal projects funded by this Agreement willbegin immediately at the end of the budget period/performance period (or final operating year forSupportive Housing Program (SHP) and Shelter Plus Care (S+C) grants being renewed for the firsttime) under the grant agreement being renewed. Eligible costs incurred between the end ofRecipient's budget period/performance period (or final operating year for SHP and S+C grants beingrenewed for the first time) under the grant agreement being renewed and the date this Agreement isexecuted by both parties may be reimbursed with Grants Funds from this Agreement. No GrantFunds for renewal projects may be drawn down by Recipient before the end date of the project’sbudget period/performance period (or final operating year for SHP and S+C grants being renewed forthe first time) under the grant that has been renewed. The Recipient must complete the attached “Indirect Cost Rate Schedule” and return it toHUD with this Agreement. The Recipient must provide HUD with a revised schedule when anychange is made to the rate(s) included in the schedule. The schedule and any revisions HUDreceives from the Recipient will be incorporated into and made part of this Agreement, provided thateach rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties;2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the budgetperiod/performance period for all projects funded under this Agreement; or 4) upon the expiration ofthe period of availability of Grant Funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in theRecipient’s applicant profile in e-snaps. Recipient notifications to HUD shall be to the HUD FieldOffice executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may beassigned without prior written approval of HUD. The Agreement constitutes the entire agreement between the parties and may be amendedonly in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: By: ___________________________________________________ (Signature) ___________________________________________________ (Typed Name and Title) ___________________________________________________ (Date) ___________________________________________________ (Name of Organization) By: ___________________________________________________ (Signature of Authorized Official) ___________________________________________________ (Typed Name and Title of Authorized Official) ___________________________________________________ (Date) Orange County, NC Matthew T. King, Director May 5, 2021 RECIPIENT Travis Myren, Deputy County Manager UNITED STATES OF AMERICA, Secretary of Housing and Urban Development DocuSign Envelope ID: C688171C-AD5F-450B-95BE-B111D8DCFB17 5/31/2021 INDIRECT COST RATE SCHEDULE Agency/Dept./Major Function Indirect cost rate Direct Cost Base _______________________________ _______________________________ _______________________________ _______________________________ ___________________% ___________________% ___________________% ___________________% _______________________ _______________________ _______________________ _______________________ This schedule must include each indirect cost rate that will be used to calculate the Recipient’s indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments). Orange County Housing and Comm Dev n/a 130,000 DocuSign Envelope ID: C688171C-AD5F-450B-95BE-B111D8DCFB17 Revised 07/20 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Party/Vendor Name: Housing and Urban Development (HUD) Party/Vendor Contact Person: Richard Thomason Contact Phone: (336) 851-8006 Party/Vendor Address: 1500 Pinecroft Road, Suite 401 City Greensboro State: NC Zip: 27407-3838 Department: Housing and Community Development Amount: $130,000 Purpose: Coordinated Entry and Supportive Services for Orange County residents Budget Code(s): 32470605 449008 47475 Vendor # N/A (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date 5/28/2021 Approved by Board Yes No Agenda Date: This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: C688171C-AD5F-450B-95BE-B111D8DCFB17 5/28/2021 5/29/2021 5/30/2021 5/31/2021