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HomeMy WebLinkAbout2021-225-Housing-Quality Inn Chapel Hill-Decongregation of High Risk Population at IFC SheltersRevised October 2020 ORANGE COUNTY SECOND AMENDMENT TO SERVICES AGREEMENT NORTH CAROLINA THIS AMENDMENT, made and entered into this the 30th day of April, 2021, by and between the County of Orange, a body politic and corporate of the State of North Carolina, (“County”), and Quality Inn, Chapel Hill (“Provider”); WITNESSETH: WHEREAS, the County and Provider entered into a FEMA Standard Billeting Hotel Agreement Agreement dated November 23, 2020 to provide services to be rendered by Provider to County (“Original Agreement”) and an Amendment to Services Agreement dated March 10, 2021 (“First Amendment”) to provide services to be rendered by Provider to County; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement and First Amendment not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration for the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: Paragraph 4.a., Term, is hereby revised as follows: The term of this Agreement shall be from November 23, 2020 to June 30, 2021, unless sooner terminated in accordance with Section 10 of this Agreement. The second sentence of Paragraph 5.a, Compensation for Basic Services, is hereby revised as follows: The maximum amount payable for Basic Services shall be Nine Hundred Seventy Nine Thousand and Four Hundred Forty Dollars ($979,440.00), at a cost for each room at Fifty-Three Dollars and 00/100 ($53.00) for guest room and Thirty-Five Dollars and 00/100 ($35.00) for meeting room. Except for the changes made to Paragraphs 4.a, Term and 5.a, Compensation for Basic Services, herein, the Original Agreement and First Amendment shall remain in full force and effect to the extent it is not inconsistent with this Second Amendment. In the event that there is a conflict between the Original Agreement and this Second Amendment, this Second Amendment shall control. IN WITNESS WHEREOF, Orange County and the Provider have signed this Amendment, effective this the 30th day of April, 2021. FOR: ORANGE COUNTY FOR PROVIDER: By: _________________________ By: _______________________ County Manager ____________________ Print Name, Title DocuSign Envelope ID: 4DE7D8D8-619B-42DB-BB05-8DA956E5AC70 Martina Brooks Area Director of Sales Revised October 2020 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Party/Vendor Name: Quality Inn Chapel Hill Party/Vendor Contact Person: Martina Brooks, Contact Phone: 919-904-7712 Party/Vendor Address: 1740 Fordham Blvd City Chapel Hill State: NC Zip: 27514 Department: Housing and Community Development Amount: 271,572.00 Purpose: Decongregation of High Risk Population at IFC Shelters Budget Code(s): 10750020-630000-95024 Vendor # 61672 (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date 4/30/2021 Approved by Board Yes No Agenda Date: This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 4DE7D8D8-619B-42DB-BB05-8DA956E5AC70 5/10/2021 5/10/2021 5/10/2021 5/10/2021 Revised October 2020 DocuSign Envelope ID: 4DE7D8D8-619B-42DB-BB05-8DA956E5AC70 INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE The Cincinnati Insurance Company Great American Alliance Insurance Co. NorthStone Insurance Company The Cincinnati Insurance Company 11/24/2020 McGriff Insurance Services 1111 Military Cutoff Road #221 Wilmington, NC 28405 910 763-3431 Christie Scott 910 763-3431 877-297-1096 Christie.Scott@mcgriffinsurance.com Tarheel Lodging, LLC dba Quality Inn 6110 Falconbridge Rd, Suite 200 Chapel Hill, NC 27517 10677 26832 13045 10677 A X X X ETD0399829 08/15/2020 08/15/2021 1,000,000 500,000 1,000 1,000,000 2,000,000 2,000,000 A X X X ETD0399829 08/15/2020 08/15/2021 1,000,000 B X X SUMB191130 08/15/2020 08/15/2021 50,000,000 50,000,000 C WCN6004438 08/15/2020 08/15/2021 X 1,000,000 1,000,000 1,000,000 A B Liquor Liability Employment Practices Liabili ETD0399829 EMP0401559 08/15/2020 08/15/2020 08/15/2021 08/15/2021 $1,000,000 $1,000,000 Orange County PO Box 8181 Hillsborough, NC 27278 1 of 1 #S26858601/M26334390 21QUALIINNClient#: 1803682 CHSC 1 of 1 #S26858601/M26334390 DocuSign Envelope ID: 4DE7D8D8-619B-42DB-BB05-8DA956E5AC70 This page has been left blank intentionally. DocuSign Envelope ID: 4DE7D8D8-619B-42DB-BB05-8DA956E5AC70