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HomeMy WebLinkAboutMinutes 05-13-2021 Virtual Budget Work Session 1 APPROVED 6/15/21 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS VIRTUAL BUDGET WORK SESSION May 13, 2021 7:00 p.m. The Orange County Board of Commissioners met for a Virtual Budget Work Session on Thursday, May 13, 2021 at 7:00 p.m. COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, and Commissioners Mark Dorosin, Amy Fowler, Sally Greene, Jean Hamilton, and Earl McKee COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified appropriately below) Chair Price called the meeting to order at 7:00 p.m. A roll call was called; all members were present, except for Commissioner Dorosin and Commissioner McKee. Commissioner Dorosin arrived at 7:02 p.m. Due to current public health concerns, the Board of Commissioners is conducting a Virtual Budget Work Session on May 13, 2021 utilizing Zoom. Members of the Board of Commissioners will be participating in the meeting remotely. As in prior meetings, members of the public will be able to view and listen to the meeting via live streaming video at orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). Chair Price welcomed all attendees, and briefly went over the agenda for the meeting. 1. FY 2021-22 Operating and CIP Budget Discussions, with: • Durham Technical Community College, Pg. 164 and Pgs. 232-236 • Chapel Hill-Carrboro City Schools, Pg. 164 and Pgs. 169 - 203 • Orange County Schools, Pg. 164 and Pgs. 204 - 231 BACKGROUND: The County Manager presented the FY 2021-22 recommended budget on May 4, 2021. Since that time, the Board has conducted one public hearing to receive residents' comments regarding the proposed funding plan. Tonight's work session is the first opportunity the Board has had to discuss next year's recommended funding plan related to Education funding. Total Education funding, as included in the FY 2021-22 Manager Recommended Budget is $117,837,622, or 48.7 percent of General Fund revenues. County Support of Local Boards of Education 2 The recommended funding level represents a total appropriation for both school districts of $116.7 million, which is 48.2 percent of General Fund revenues, exceeding the target of 48.1 percent established by the Board of County Commissioners. This includes funding for current expense, school related debt service, and school health and safety service contracts. Total Funding for Local School Districts: 2017-18 2018-19 2019-20 2020-21 2021-22* Original Budget $104,274,757 $109,141,519 $113,480,859 $113,939,715 $116,721,030 *Recommended Budget Student Enrollment Projections for the Chapel Hill-Carrboro City Schools: Based on DPI projections, the Chapel Hill-Carrboro City School District enrollment for fiscal year 2021-22 totals 12,448, reflecting an increase of 136 students when compared to the March 2020 projections. The district has a current enrollment, as of March 2021, of 156 charter students, which represents a decrease of 10 students from March 2020. Out of district students are budgeted at 253, 2 more than budgeted in the current fiscal year. This brings the total district enrollment to 12,351 for FY 2021-22, for an overall increase of 124 budgeted students when compared to FY 2020-21. Student Enrollment Projections for the Orange County Schools: Based on DPI projections, the Orange County School district enrollment for fiscal year 2021-22 totals 7,299, a decrease of 82 students from the March 2020 projections. The district continues to experience a growing number of charter students, with a current enrollment, as of March 2021, of 919 students, which represents an increase of 34 students from March 2020. Out of district students are budgeted at 108 students; 2 less than budgeted in the current fiscal year. This brings the total district enrollment to 8,110 for FY 2021-22, for an overall decrease of 46 budgeted students when compared to FY 2020-21. The General Assembly requires school systems to pay a per pupil allotment to support charter students within their district. School Districts Budget Requests Both School Districts requested increases in per pupil funding for FY 2021-22. Chapel Hill-Carrboro City Schools requested an increase of$8,033,000 in continuation and expansion funding, with a $650.39 per pupil increase, in FY 2021-22. This would provide a total current expense funding of$61,764,203. This requested increase in the local per pupil allocation for current expenses would increase the per pupil allocation from $4,367 to $5,017.39. Orange County Schools is requested an increase of$2,893,572 in continuation and expansion funding, with a $357 per pupil increase, in FY 2021-22. This would provide a total current expense funding of $38,309,942. This requested increase in the local per pupil allocation for current expenses would increase the per pupil allocation from $4,367 to $4,724. Current Expense The recommended appropriations for Chapel Hill-Carrboro City and Orange County Schools increases the current expense funding by $340,626 in FY 2021-22. This includes per pupil funding to remain at the current $4,367 for each of the 20,461 students in the two school 3 systems. Local Current Expense funding supplements State and Federal funds received by each district for the day-to-day operation of schools. Examples of expenses paid from these funds include salaries and benefits for locally paid teachers and utilities. North Carolina statutes mandate boards of county commissioners to provide local current expense monies to school districts. Counties having more than one school administrative unit, as is the case in Orange County, are required to provide equal per pupil appropriations to each system. 2021-22 Enrollment Projections CHCCS OCS Total March 2021 Department of Public Instruction ADM Allotment#s 12,448 7,299 19,747 Less: Out of District (253) (108) (361) 12,195 7,191 19,386 Plus: Budgeted Charter Students 156 919 1,075 Total Budgeted Students 12,351 8,110 20,461 60.36% 39.64% Recurring Capital Recurring capital for both School districts remains the same as the prior year appropriation of $3 million dollars. The budget for FY 2021-22 includes $1,810,800 for Chapel Hill-Carrboro City Schools and $1,189,200 for Orange County Schools. For FY 2021-22, as was the case in FY 2020-21, debt financing will be utilized, instead of pay-as-you-go funding for Recurring capital. Recurring capital pays for facility improvements, equipment, furnishings, and vehicle and bus purchases. State statutes mandate counties to fund recurring capital. However, the amount of money counties allocate to this function is discretionary and varies from county to county. Long Range Capital The County plans and programs long-range school capital funding through the County's Capital Investment Plan (CIP). The recommended CIP budget for FY 2021-22 includes $2,519,560 for Chapel Hill-Carrboro City Schools and $1,654,662 for Orange County Schools, for a total of $4,174,222, which represents an increase of$81,847 from FY 2020-21. A 2% annual growth rate is included throughout the years of the CIP related to Long Range Capital. For FY 2021- 22, as was the case in FY 2020-21, debt financing will be utilized, instead of pay-as-you-go funds for Long Range Capital projects. Similar to Local Current Expense funding, the amount of money counties allocate to long-range capital expenditures is discretionary and varies from county to county. School Debt Service The recommended budget provides for $23,738,246 in School Related Debt Service, which represents repayment of principal and interest on School related debt, including general obligation bonds and private placement loans. This is an increase of$5,440,689 from FY 2020- 21. North Carolina statutes require counties to pay for school related capital items, such as acquisition and construction of facilities. In instances where counties borrow funds to pay for such items, the State mandates counties to repay the debt. The amount of money counties borrow for school related projects is discretionary and varies from county to county. Health and Safety Service Contracts The recommended budget includes $3,629,597 for the Health and Safety Service Contracts for both school districts to cover the costs of School Resource Officers in every middle and high 4 school, and a School Health Nurse in every elementary, middle, and high school in both school systems. This represents the same amount of funding as in FY 2020-21. County Support of Orange County Campus of Durham Technical Community College Durham Technical Community College (DTCC)— Orange County Campus requested $868,967 for Operations (an increase of$145,711 from FY 2020-21), Capital Outlay funds of$75,000 (no change from FY 2020-21), and $250,000 related to financial aid ($200,000 to continue the funding of 200 scholarships for Orange County residents attending DTCC—this is funded through Article 46 One-Quarter Cent Sales Tax proceeds), and a new funding request of $50,000 for financial aid grants for Back to Work students when their courses are not covered by the State. The recommended funding for the Orange County Campus of Durham Technical Community College, located at the Waterstone Development in Hillsborough, provides current expense funding of$777,092 (an increase of$53,836 from FY 2020-21), recurring capital of$75,000 (the same as in FY 2020-21), and debt service of $264,500. In addition, the recommended budget includes $200,000 for 200 scholarships (student tuition for Orange County Residents) and $50,000 for financial aid for Back to Work students when their courses are not covered by the State. Both of these will be paid from Article 46 Sales Tax proceeds instead of through Current Expenses. As with local school districts, counties in North Carolina are responsible for supplementing state and federal appropriations to community colleges. For the most part, counties are responsible for day-to-day operating costs such as utilities, security and custodial services. The Counties are not responsible for funding of teaching staff. Capital Investment Plan The FY 2021-22 Manager Recommended Capital Investment Plan includes funding of $8,318,267 in FY 2021-22, and a 5-Year total of$51,122,108, for Chapel Hill-Carrboro City Schools; and funding of$19,186,597 in FY 2021-22, and a 5-Year total of$40,913,010 for Orange County Schools. Note: these amounts have been revised (represented by yellow highlighting on Attachment 1-F) from the Original Recommended Capital Investment Plan to reflect the revised ADM%, as included in the FY 2021-22 Manager Recommended Operating Budget. Supplemental Deferred Maintenance Program The FY 2020-21 CIP introduced a supplemental funding program for deferred maintenance and life and safety improvements in schools. The program would involve an expenditure of$30 million over a three year period to expedite each School District's backlog of deferred maintenance projects in anticipation of a potential general obligation bond referendum in future years. The total amount was divided between the Districts on the basis of average daily membership in FY 2020-21. As a result, Chapel Hill-Carrboro City Schools was allocated 59.99% or $17,997,000 of the $30 million total while Orange County Schools was allocated 40.01% or $12,003,000 of the total amount. Given this allocation, each District was requested to provide a three year plan for these expenditures. 5 Chapel Hill-Carrboro City Schools received $1,800,000 in FY 20-21, to upgrade mechanical systems at McDougle Elementary, McDougle Middle, and Phillips Middle schools, and architectural/engineering services for prioritized older school renovations, scheduled in FY 2022-23 and FY 2023-24; $10,000,000 is budgeted in FY 22-23 (moved back from FY 2021-22) and $6,197,000 in FY 2023-24, both funding years are for older school renovations and mechanical system improvements. Orange County Schools received $4,150,000 in FY 2020-21, primarily for continuation of their district-wide Safety and Security Plan, and upgrades/renovations to restrooms and the main hall at Orange High School, $3,600,000 is budgeted in FY 2021-22 for classroom/building improvements and mechanical system upgrades; and $4,253,000 in FY 2022-23 for roof replacements, mechanical system upgrades, and life safety upgrades. Bond Projects The third and final allocation of the $120 million voter approved 2016 Bonds for schools is budgeted in FY 2021-22. Chapel Hill-Carrboro City Schools is budgeted to receive $1,922,000 as part of the Chapel Hill High School renovations project, and Orange County Schools is budgeted to receive $11,386,000 for roof replacements at A.L Stanback Middle and Efland Cheeks Global Elementary, and mechanical system upgrades at six schools. Capital Investment Plan — Durham Technical College — Orange County Campus The Manager Recommended Capital Investment Plan includes funding of$3,080,000 in FY 2021-22 and $22,467,911 in FY 22-23 for a new Academic Building for Durham Technical Community College — Orange County Campus. Details regarding recommended funding levels for local school districts and Durham Technical Community College are located in the Education section of the Manager Recommended Operating Budget document, beginning on Page 164, and in the School Projects section of the Manager Recommended Capital Investment Plan document, beginning on Page 101. During tonight's work session, Commissioners will have the opportunity to discuss with Durham Technical Community College, Chapel Hill-Carrboro City Schools, and Orange County Schools about county funding and anticipated State funding for schools next year. Attachments A and B provide additional information of how Orange County compares with other counties within North Carolina related to Current Expense funding per pupil and other educational related funding issues; Attachment C provides a history of the Per Pupil Appropriation; Attachment D provides a history of the Chapel Hill-Carrboro City Schools District Tax, Attachment E represents the School Districts Local Current Expense Fund Balance Policy, and Attachment F represents the revised Capital Investment Plan Schools Projects Summary to reflect the revised ADM%, as included in the FY 2021-22 Manager's Recommended Operating Budget. Travis Myren made the following PowerPoint presentation: 6 SLIDE #1 ORANGE COUNTY NORTH CAROLINA Budget Work Session #1 Education and Outside Agencies May 13,2021 Virtual Meeting SLIDE #2 Durham Technical Community College • Operating Costs(non-instructional)—page 164 C—rd Expenea $723,2% 3298.967 $777,092 $63,836 R—rring C.1w $75,000 S76,000 $79,000 $0 D.1h1S.l[e $233,634 $234,600 $264,600 $30,486 TOTAL $IA31A90 $1,208,107 $1,110,992 $84,702 Funded - 3elvynneiwarly®s®.S6T,N5 Fa�ilry0paaay C�a 55MI - Re0.rnNWaX Frercintid�350.000budpemdinhlicle aaSns,T Ne1 FWlded - Farnoesrmpmwn-sn,s79 _ - am,le�ic�mrswpms7o,mo ORANGECOUNIY z - 1arrovm coominemr.621 o0o NorzncuaouNx Travis Myren said the table includes Durham Technical Community College's (DTCC) requests, what the Manager recommends, and the change, if any, from FY2020-21. He resumed the PowerPoint presentation: SLIDE #3 Durham Technical Community College • Durham Tech Promise—page 72 • $200,000 Recommended Appropdation for FY2021-22 -Funded by Article 46 sales tax -A."-h.1 rehlp n1$1 ODD per aKW.W -Open to recent high schocl 9raduates wd GED recipients 01617 1749 01649 011.20 2020�21 Inlhal C.md by Tgar 911 11 121 153 158 Yeerrneryearindease 21% 10%. 21°k 3.3% In treaeelrem year one 21 33%y 88°.4 74%a 6elare Ournam7ben Aron9ea Power Nan SO recemrprana[nawQraavaea enase Dumam T t ORANGE CDUNTY Travis Myren said this program has been funded at $200,000 using Article 46 Sales Tax over the past several years, and is recommended to continue for FY2021-22. He resumed the PowerPoint presentation: SLIDE #4 Durham Technical Community College • Back to Work Initiative $50,000 Recom mended Appropriation for FY2021-22 —S&aafs Lrs target umww1oyed and urid—Mloyed resld—Vn Orange County •ShMEsrm ofhringawlttisf.vinma.Musey lrerWs+prolsclW ascla ylwM such es LIb3c•snca,tansaoclloeTmdss,XwElh Cen, IMonnedon Techndogy. —55N xWWrAgp W 100 students a Corerarerega baL'm•oata WS250 and 4ndingto euppated3timd fludfnt nffdsa!arnm ef:abcokf,NchndaQy,and Irenspaltallon. —Forded by Albcle 46 sales ORANGE COUNTY - worm�uxntiv:i Travis Myren said since this inititiative is funded through Article 46 Sales Tax, it would not be shown in the Education portion of the budget, but would be part of the Article 46 tables during the Community Services presentation. He resumed the PowerPoint presentation: SLIDE #5 Durham Technical Community College • Durham Tech Promise—page 65 ore nI"county .rham Tech Promise Students by Ethnlclty ORANGE COUMY Commissioner McKee arrived at 7:04 p.m. SLIDE #6 Durham Technical Community College • Durham Tech Promise—page 65 Orange Cvunly Durham Tech Prom Ise5ludents by Gender ORANGE COUNTY e •x�ar�c caxor.�a.i 8 SLIDE #7 FY2021-26 Recommended Capital Investment Plan Orange County Campus Expansion—page 130 New Academic Building —Facility master plan results in May —$26.6 melon total estimated proWl costs —Fslimated at 58,000 square feet —250 surtaoe perking spaces • Project Phasing —FY2020-21:Planning and design-$1 million —FY201-22:site preparation-$3 1 million —FY2022.23:Const—t—•522.E millon • New Operating Coslsof$365,000 starting in FY2023-24 -.C- • Current Debl Service Satisfed in FY2027 ORANGE COUNTY r »Dart c cnuri.i : Commissioner Dorosin referred to Slide #2. He asked if there is a process for determining what is recommended for funding and what is not. Travis Myren said all requests that are not funded are new, while the funded requests are based on ongoing operations. Commissioner Greene said she understands the rationale for that, but would like to put in a good word for the Small Business Center support. She said the County owes it to small businesses to provide support. She said she would like to see it funded at some point. She said she was going to suggest using article 46 sales tax, but believes those funds are already fully allocated for this year. Chair Price asked if any American Rescue Plan Act (ARPA) funds will be used for DTCC, given what DTCC is doing related to people out of work and getting job skills. Travis Myren said he looked at the eligibility criteria for ARPA funds, and how they could be applied to the education realm. He said he will look into whether funds could go to DTCC, or if they have to go to go to individuals. Chair Price said it seems that there would be a way for the funds to go to the college, since community colleges are being relied on across the country to help with economic recovery coming out of the pandemic. She said if that were possible, the numbers could be reworked so the Small Business Center could be funded. Travis Myren said ARPA is one-time money, so it would be best not to apply it to ongoing expenses, but he would look into whether any of the new funding requests from DTCC would be eligible. Chair Price said she understands not wanting to use one-time money, but it could used to leverage other possibilities. Commissioner Fowler said reserve funds are being used for several things, leaving a balance of$775,168 in the Article 46 Sales Tax fund. She asked if this could be used for the Small Business Center. She said $614,000 is earmarked for economic development, and asked if there are any unused funds that could go towards the schools, or if all the money for schools has been used. Travis Myren said this amount is currently in the economic development portion of that budget. He said the schools portion is completely allocated every year. Commissioner Fowler asked if the Economic Development money could be used for the Small Business Center support. Travis Myren said possibly. Commissioner Bedford asked if DTCC would receive ARPA funds or other resources, which could be used to supplement expenditures. 9 President Buxton said DTCC is putting $70,000 of federal funding into Small Business Center support to expand in Durham and Orange counties. He said DTCC would like to do additional work in a variety of areas. He said one of the challenges in providing the service to small business support is that DTCC is based out of Durham, so there is a desire to have an individual dedicated to working in Orange County to provide coordination of services. Commissioner Hamilton said she is concerned about duplication of services, and wants to know what kind of small businesses would be supported by the Small Business Center and what the demand is. She said there are a lot of different needs for which the Article 46 sales tax could be used. President Buxton said there has been an increase in the services provided, as well as the requests for services. He said challenges arise because there are no people on the ground providing face-to-face support to small businesses. He said DTCC has done seminars, but there is a deepening need for more support. He said there are a lot more requests in Durham, but when looking at the number of small businesses in both places there is a need for individuals to coordinate the additional dollars being put into services, and someone who can work with the small businesses, and get them the support they need. He said this is an infrastructure role needed to up the level of commitment in Orange County. Commissioner McKee said he is concerned about using one-time money for an ongoing expense, or continually drawing out of the Article 46 sales tax money. He said it is difficult to establish the position, hire someone, and then terminate it at the end of the year. He said he would want to have further discussion, as he does not think this was envisioned as a use of Article 46 money for economic development. Travis Myren resumed the PowerPoint presentation: SLIDE #8 FY2021-22 Budget Recommendations Chapel Hill-Carrboro City Schools Orange County Schools ORANGE COUNTY SLIDE #9 Total Funded Students ertato-xt ertattn E prt.rr.. xa. vengeoary Membenn,vlAOMI n sdAa raao'es ona Kwr s9 ss ssi9 s o,v orolmdns!uaenl m-on n—aaa 198E ]998t M &98Q De d.e &Puh Imbuction PPI�P jec.k,A—geD bMu .A* Emo 1—SCM1mI Facitles a9 a1019are1 S&u O*aee Dui TulmhRam— ORANGE 1r,CO r Travis Myren said funding allocations are primarily based on Average Daily Membership (ADM). He resumed the PowerPoint presentation: 10 SLIDE #10 Chapel Hill-Carrboro Funded Students Opel HIkaffum CIaF khceh aroma FM20.21 FY3311.21 i 0dr.— %qwn verage nary tdeinrenn,o[aora.l In 5[ "1 1704 ]3 1 1 �Fotolurtitsweem Dec�cmn zs] xs3 z aw rn,rFersudent nacmon nwnhsn ]a ]s ]o uDx DxwawsrLL227 1L35J12, 1 r�Fnyenr.6uteeudenu seas cast aa7 PrcjectedAve pD*M—berdpImreeeed by 139 SWderds • �SWderda Qecreaeed by 10 Swde and compile 1.2MOTO FFn Swdeme Perter"arTotel Qnrd ntreaee anent ld by 0.37% • AV-Prtywr .F—�6Y Aveape D r6lAknderahm Cvnpe - FYM.'0.21 ORANGE COUNTY Commissioner McKee asked if the number of actual pupils under the roof in December, versus the DPI projections, could be provided. Travis Myren said there is a slide coming up with that information. He resumed the PowerPoint presentation: SLIDE #11 Chapel Hill-Carrboro Funded Student History CHCCS F-&d 5tud-1 HistaFy awo wW ORANGE COUNTY 11 NORT]1 GRCri[NA Travis Myren said ADM has been steady, especially since 2018-19. He resumed the PowerPoint presentation: SLIDE #12 Orange County Funded Students U.M.C."5"hoda - 7bW Fu ded 9ludem FY302041 FYI033.22 Dlrhraws %Chan errorysm(bDPsu p[abn n PM 7 38 71294 82 1.11% of D t ee�cmn ]] IDa ]_ax harter-dent n AFw[h Sn 99 91 3 3.ae i 1! 11 ! erreMnae efIDaJ uudenre 4ao1 �.ae el • Pryec[edAve WKeay Mend—dp Gac—md by 826biderds Chertx Studerds Imreaeed by3.8%end Carrpdeed 11.3%ofT W Funded 8wdaarls • verc.rrngaeTTMAI EnrelYneltFCatreeaed by 0.37% • rY20 Fmpadan olFimdaAA'ocerodlN4wre9eAsM1km6eraM1p Llvraa•adA Fy2020.1f ORANGE COUNTY 12 inO1Cf3[CAa01lNA 11 SLIDE #13 Orange County Funded Student History M Furled Student F kW V save awe uroo two ww ORANGE courvrr 13 T2OICf][GfN11iNA Travis Myren said the OCS ADM has also stayed steady in recent years, the same as CHCCS. He resumed the PowerPoint presentation: SLIDE #14 Budgeted versus Actual Enrollment qy t.2021 GniilPmieee +2.9+2 +.�3 329 3+.=981L9 NN-21 12.312 11— WP MADAN We h_ N19N 12.Mb 12.210 85 INB9N 1fF1= N1d-11 12.411 12.113 W81 p911-9291 eore..o ptgy4.ni _ ery. amei inn �aY1 n,,N21-Dana P,wded 7.991 low 312 ?020.2+ 1.991 F.,aA 7Ai4' +W 9dl B1.Bd2A69 20,9+0 7.99B lim 30 I'Mo0 ?0+6+g 7W lei3 +98 591318E Travis Myren said this slide attempts to show what Commissioner McKee asked about. He said the budgeted number comes from DPI projection. He said the actual amount for 2020- 21 is averaged only over five months, which explains the difference. Travis Myren said Orange County School budgeted versus actual has consistently been a bit further off than CHCCS. He said this year is an anomaly versus previous years. Commissioner Dorosin asked if the monetary difference between budgeted and actual comes back to the General Fund, or if the schools keep it. Travis Myren said the schools keep the extra money, but additionally, the County does not provide increased funds if there are more students than budgeted. Commissioner Dorosin said the actual per pupil allocation would have been more than the budgeted, because it was spent across fewer students. Commissioner Fowler said if the schools budgeted for the DPI projection, they may have already hired extra teachers, and just had a lower student-teacher ratio, but not necessarily more money. Commissioner McKee said that may be true, but it has been historically a much lower actual number versus budgeted number. He said OCS does not have a single year listed 12 where the actual versus budgeted match. He said the BOCC is funding per student more than the students who actually come. Commissioner Dorosin said one of the metrics put out publically, as part of the budget, is the per pupil number, and this slide shows that amount is actually more than the amount listed in the budget. He said the actual per pupil amount should be noted, and should be included in the budget analysis and reports. Travis Myren resumed the PowerPoint presentation: SLIDE #15 Recommended School Funding • Operating Budges School Funding—page 164 FY2021-22 Operating Budget Total Recornrnended School District Funding Current Expense $0,353,187 Awraw CalhNertbgablp DOt Service $23,7U.246 " a0�1e0 o,amin Health&Safety Contracts $3.629,597 6oua Nun per Failtl o-e�ry anar mr r.00e am nen�mm TOTAL $1%721,030 Current Expense $89 353 187 Total Propcted Studerls 20,461 =Total Per Pupil Allocation $4.367 CF.ir.r.GF[OLNTY Chair Price asked if it is known how excess funding is spent. She asked if some of the money could have gone somewhere else like a project advance increase, as opposed to something else. Travis Myren said there are certain fixed costs that, regardless of actual students, will still be incurred. Chair Price asked if there is any accountability on the funds. Travis Myren said there is accountability to the voters. Chair Price asked if money is being used for new teachers, and there are 300 students who do not come, she wonders where the money goes. She said she is not trying to penalize the school systems, but wants to understand what happens with the money, and if there is any discussion on its use even if it is just with the County's finance department. Travis Myren said the County has never explored that. He said this is an average over the entire year, so there will be some months when there are more or less students, which accounts for some of the variability. Chair Price said she was less worried about 30 versus 300 students. Commissioner Hamilton said the school board is responsible to make sure educational services are provided to students, and there are a lot of needs. She said there is room for a broader discussion about money that does not get spent by the schools, like in the fund balance. She said this is just part of making sure there are sufficient funds to provide education to the students. She said it may be wise not to focus in on this aspect versus the large fund balance, which does need to be talked about. She said the schools have to budget based on DPI because that is how the system works. Chair Price said she was fine with it, she was just wondering if the County got any report back. Commissioner Dorosin said he is not fine with it, and wants to look at it further. He said this is a discussion about a couple million dollars over recent years. He said the BOCC has a responsibility as the funding agency to know how the money is being spent and have some accountability for it. He said he understands the budget is based on the projection of how many 13 students will be there, but he would like to have a check in periodically to find out what is being spent. He said, otherwise, it is poor economic planning to overpay and for the money to go into the fund balance, or get spent on something else. He said ordinarily budgets are made, then if it turns out it was over budgeted, the budget is adjusted the next year accordingly. He said he does not know how to do it, but it is worth putting it on an agenda for further study. He said he would like to see if there is some way to be more accurate and consistent. He said ideally the budget matches the actual, and he is surprised by the high numbers and going consistently over budget, at least the last several years. He said this is not about withholding what the schools need, but rather trying to match the actual need to the budget. He said the SROs are one example. He said SROs were budgeted for, but not used this school year, and that money should have come back to the County. He said the BOCC is facing a tight budget this year, and an increasing demand for transparency. He said this is important, and between the two school systems it is near$3 million, which is 1.5 cents of the sales tax increase being looked at for this year that he would like to cut back. Commissioner Bedford asked if funds for SROs were expended or not. Travis Myren said no. Commissioner Bedford said the State does check in and does take back the money when it is not spent, and the County offers a bit more flexibility. She said she agrees with Commissioner Dorosin that the budget should be adjusted to the actuals. She said she would not say that there is no accountability, because the schools are audited every year and come out clean. She said it is more about communication and understanding between the schools, and the Commissioners, than accountability. She said per pupils are not straightforward, as students do not come in go in neat and easy packaged numbers. She said when there is a little leeway and the school can keep the extra teacher, and the smaller class sizes, it is better for the students. She said she is proud that Orange County pays the highest per pupil rate in North Carolina, but North Carolina is below national average and there is much more to be done for students. She said the bulk of school funding is spent on personnel, but there are other expenses such as curriculum, manipulatives, technology, board certified teachers, etc. She said she agrees the Commissioners can monitor the funds, and it is important to talk about the large fund balance, which should be spent down, but this is not the year to closely consider student numbers. She said the pandemic created so many unusual variables, and many parents needed their children in school, and had to make changes to private schools, charter schools, etc. She said there is no way to know if DPI is going to be accurate this year. She said Commissioner McKee is worried about the projection being too high, but she is worried about them being too low. She said the BOCC should be flexible in this upcoming year. She said the fund balance needs to be spent, and that is where she would find the fault. Chair Price said it is not about spending the money, but rather how it is being spent, especially when the money budgeted is over the actual, and the next year there is a request for more money. Commissioner Fowler said she does not want to ding the schools for this, because this is what all schools do across the state. She said schools have to contract with a teacher for the year, and cannot break the contract mid year. She said the numbers do need to get closer to the budget reflecting the needs. She said CHCCS put project advance and professional development in the budget this year, but thinks they could also use a percentage of what they know to be lapse salary as part of the revenue, so they can really afford project advance and professional development going forward. Commissioner Hamilton said the issue about setting the budget and figuring out the actual is an issue, even for the County. She said in this case it relies on the way DPI is setting the numbers. She said she thinks this is a wider problem than just in the schools. 14 Commissioner Dorosin said he wanted to clarify he was referring to the County's accountability for how it is giving and spending the money, and keeping track of how the money is spent. He said he was dinging everyone because over budgeting by millions of dollars is a flaw in the process that needs to be thought about. He said the Sheriff's department rolled the SROs into other positions, and he asked if there was actually any savings. He said if the money is being put out there, and the budgets are going to grow to fill the amount that allocated, then the BOCC needs to think about how the allocation works and if the money is being spent on the needs identified through the budget. He said if there are needs that were not actualized, such as the SROs this year, then he would ask where are the savings. He said he wants to be able to show the public what happens with the money. He said the slide shows a historical over budgeting, and not just over the last year with the pandemic. He said everyone works hard to make budgets tight and limit the burden on taxpayers, and he feels this pressure this year more than ever. He said the history shows the budget has not been kept as tight as it should be, and the County now has a case study to analyze and review its policies in this matter. Commissioner McKee said he has known for years that this was the trend, but never made a big issue out of it. He said he agrees with Commissioner Dorosin that this is a transparency issue. He said there are four flags that popped up for him: 1) the ADM vs. the Actual, which is why he wanted to see the under the roof numbers; 2) the unallocated fund balance can fund every dollar of the projected requests, which can and should be spent; 3) the Commissioners cannot fund the two school districts at different levels; 4) outcomes: it may not be fair to push the schools on outcomes for this years, but he will push for outcomes because Orange County spends more money, especially when considering the number of students actually under the roof, than any County in the state, and yet there are major disparities in outcomes. He said he does not mind spending the money if there are clear outcomes, but the current request seems untenable. Travis Myren resumed the PowerPoint presentation: SLIDE #16 Recommended School Funding Operating Budget Funding es a Percentage of General Fund Revenue iunmg Tomet-40.I% 4� � a a OKAnl COUNTY 15 SLIDE #17 FY2021-26 Recommended Capital Investment Plan Capital BudgelSchwl Funding-page 101 CIP FY2021-26 Capital Budget Total Recommended school District Funding Article 46 Sales Tax 32,020,28a A—,.CO,AlembereHipN ] Debt Financed School lmprwements 34.174.222 A-ge Daly Hemberehlp(ADM) Lottery Proceeds $1,402,354 Awrage Cory Momlwrshlp IADM) Recurring Capdal $3,0OO,OOO Awraga DOY (ADM) Supplemental Deferred Vaint. 33,6W,000 Awma Dais Memberehlpl^ FY2D2D•2"634.YNpn Tprd] 2015 Bond Referendum 813,308,000 A—ga Dory Hembershlp(AWJ n FY2D161O1312Dm1lllan Tpm1] TOTAL 527,504,81K ORANGE COUNTY 17 rxlan I unoi. , Travis Myren said the jump in capital spending is because of the last draw for the 2016 bond referendum funds. He resumed the PowerPoint presentation: SLIDE #18 Recommended School Funding Operating a nd Ca pilal budget Expendit-5 �® oiwieuam smma® w.wnw m Travis Myren said the increase in the operating budget for FY2021-22 is largely driven by debt service. He resumed the PowerPoint presentation: SLIDE #19 Recommended School Funding County Per pupil Funding Amount History Caa 50.�0. dsn 8iss� fia® aiwl Atom A� 16 SLIDE #20 Recommended School Funding CXCCS Per Pupil X i tarywith piatrict Tax sa® SLIDE #21 Recommended School Funding • Annual Changes in Per Pupil Allocalion Chan®e in Per P.pil AIla[d- s+mm e:ao. wm 91!QaW aummv O=E C�rO.L TT Travis Myren said the chart shows there is no recommended change for next fiscal year. He resumed the PowerPoint presentation: SLIDE #22 Per Pupil County Comparison Top Twenty Caurrly per PUPN Appropriatiam for School Edt ton Year 2020 by Lora l Ed ucatlonal Agency(LEA) aa•«w�moacnsa�a sa.. ms•K,- . sasm sasm ...•-•—• eas9a .• • ezaaa w Travis Myren said CHCCS and OCS are consistently in the top three funded districts in the State. He resumed the PowerPoint presentation: 17 SLIDE #23 Public Hearing Follow-Up • Debt Service Review Proportion of Coontyand School Debt Serviee wxnaa aeumnwo anoaaon •muna awo>aaaa .0 auoxwaa awo>waa aaw.aaa s • County Debt Service $5 0 mill Ion In��ase • Education Dept Service 55.4 million increase ORAAK3E CQEINTY Travis Myren said the County debt service is increasing by$5 million, and education debt service is increasing by$5.4 million, which is driving the expenditure pressures in this year's budget. He resumed the PowerPoint presentation: SLIDE #24 Public Hearing Follow-Up • Changes in the Operating Budget for Schools Changes from FY2020-21 Approved Budget Cunent Expense $340,526 N.It—la F.Ok a,*.are x34-W) Debt Service $5,440.UID zoieema oeni saMce Deferred Malnt.Tnansltlon i$3,000,OCOy suoouamureauama«w nruuem to Capta I Budges pgmi eu�x=s3o rnmm are ror acara TOTAL t72,T81,315 CkhNGF COCNTY Travis Myren said even though per pupil amount stayed constant, the increase in students and debt service account for the increase. Commissioner Bedford asked if preschoolers are included in the DPI projections or the per pupil amounts. Travis Myren said no. Commissioner Bedford said that makes a difference in how the BOCC looks at the funding, and any excess is going to fund preschool programs. Chair Price asked if kindergarteners are included. Travis Myren said yes. Commissioner Dorosin said the cost per pupil for preschoolers would not be as high as other school levels. Commissioner Bedford asked if staff could provide this information. Travis Myren said yes, staff can provide this information. He resumed the PowerPoint presentation: 18 SLIDE #25 Public Hearing Follow-Up • School District Estimated Unassigned Fund Balance at FY2020-21 Year-End CMpeIHH tt5miflm 515.5miim SI I.O miim �raimom clry srnm 90.coomq 62.smlllm Sz]-53.i moon SIQ0M 51.6 s�nw� mum ORANGE MTY SLIDE #26 Public Hearing Follow-Up • Employees Earning Under$15.00 per hour —Chapel Hill-Carrboro City Schools • 120 temporary employees between$14.90 and$15.00 • No permanent employees earn less than$14.90 —Orange County Schools • 127 temporary em ployeae earn between$11 90 and$14 40 per hour No permanent employees earn less than$15.00 per hour ORAn1L1D. NTY Chair Price asked if the County is going to try to provide the funding so everyone earns $15 an hour. Travis Myren said all permanent employees earn the Orange County Living Wage. Chair Price asked if there were any plans for non-permanent employees to receive a $15/hour wage. Travis Myren said that would be a question for the districts. Commissioner Fowler said CHCCS did raise the wage to the Living Wage last year for contract employees, which resulted in about $500,000-$600,000 per year increase. Chair Price said some people will still be getting less than $15 an hour. Jonathan Scott, CHCCS Chief Finance Officer, said the continuation budget includes a 5% wage increase for Classified Employees, required by the Governor, which would increase everyone to $15.40, which is in line with the current Orange County Living Wage. Rhonda Rath, OCS Chief Finance Officer, said the OCS continuation budget includes the same increase. Travis Myren resumed the PowerPoint presentation: 19 SLIDE #27 Public Hearing Follow-Up • Federal Funds F66ERI $2 I.62 31414 pB3 le.9mam Tnn��eT a CE av i:53ER1 SS]�.636 39995,TSB EbS IN S7219.097 SUM mm 313,3s6,313 814,WUN su'a m" Po�Snacx�r Cmrt I... V. 1. ORAnl_'OU 'Ty SLIDE #28 Public Hearing Follow-Up • County CARES Act Funding $2 3 mdllan anecatea to Tewm ierAnokavio sueeon n•ndewoM1 6 eerduwtnmAa.su•ehmm:r 6 ^vsM1� 6 ewmrwNmnl 6 •n,.,,d oenM1wo„ 6 ® �^H^p aa�w.mnewwe 6 3 4 3 g 6 6 ao�amryxou�agwrw•w g ;tsT(m u e m um mmp.q g 10.aaa Due swe m m 6 ��bFoeitl1 e9up.crt•no 6 3 iov�m.ryrsnn 9 a�v+wa ugumrmimrE.nm•rrcwnem: S vvcF o 3 ORANGE COUNTY SB F]ORi]1 CAROCINA Travis Myren said staff just received the federal guidance on Monday, and sent information to the Department Directors to submit requests for funding. He said it will probably follow the same general categories as the CARES Act requests. He resumed the PowerPoint presentation: SLIDE #29 Public Hearing Follow-Up • American Rescue Plan Act Eligible Uses 1. &ppart pub.a hw h.6p.ndlu.,by finding CAYID-1I)rmlgallm Marta,m.dcal e�eneee,beh,&,I hedlhcere.end—Wn pbiic hmb end wI*amR 2. Ad negetiee Dore irrpec the pubic by pubic leetlh erreryency i ceding amla h.—to wm—,=h.M,small`-----,.ryn[Id in wd.a,and Ih. aubkN W. 3. Repleoa Icet pubic eecba revenue,using Vile arding m preuitle gwemaat eerveea m the exM1ent o1Me redcam n revenue expernnced dre title pandemic; 4. I'mid.pr.nw we pay faras.allal wak.n,ofbr.y adwk-1 awpon la lhW Mb we bore red will bear the grea.ast heath near because of b�serves in cntiaal irfr®buchae aectore;end, 6. Iwr.st In wild,aaaur,and broadband II making n—may mWM Ns to .V..—to~41,k-n w.nr,support w.I w.WN -and sloamw.Nr rota ucbse,entlta expentlacceee>o broetlbentlbr�rret. ae ORA IIELoW Y 20 SLIDE #30 Public Hearing Follow-Up • American Rescue Plan Act Eligible Uses-Education 1. heaa h �dlx*I"dlkgarl"l mwugh w w 4*q dw Wy 10—kq>trrvlca, pmvi,g aetlitionel resovices b higitp dy me l Se W.a o ,ng etlucaM1anel ee like firturing or aft mo -r . pmgrems as wN ae esnxxes to aeemee social.oenal.ana menml neann naaea,and, 2. N-vinq hwhhy chllwwae mmanmrma Incluorq nrw ar.xp ne hlgh*W y cM1iticaie.Mme uisikng programs br families h young cWtl enJ enhanced servicee(orchid welfare-invalvad femiliesantl foeteryoWh OKAnIMORr Commissioner Hamilton referred to Slide #27, and said the federal funds will not go to everyone in the County, but just those in need. She said it would be interesting to have an estimate on the number who would receive the ARPA money, and see if it is closer to the per student amount. She said students are some of the most vulnerable members of the community. Travis Myren said students are also included in the total population, so there is some double counting, but the comparison was used for illustrative purposes. He said he can look into providing the information Commissioner Hamilton requested. Commissioner Fowler referred to slide #30, and asked if the County has talked to the school districts about how they might make use of these education allowances from ARPA. Travis Myren said the use of this money would be at the BOCC's discretion, because the schools are getting their own federal money. He said if the Board would like him to explore those ideas, he can do so. Commissioner Fowler verified that these are all one time funds so cannot be used to start universal pre-K, or anything which would require ongoing funding. Travis Myren said yes. Commissioner Bedford extended thanks to everyone in the schools systems who worked so hard during an unprecedented year. She said everyone had to constantly be flexible, following the science, and keep up with ever changing information. She said it was a huge effort and she is grateful. Commissioner Bedford said she was leaving the school board when project advance was about to be implemented. She said the General Assembly wanted to institute a merit pay system based on test scores. She said the CHCCS school board thought it was terrible, and it has been shown that merit pay does not improve outcomes for students. She said Project Advance was approved by DPI, and tied professional development to pay in lieu of supplements that most counties pay. She said the district decided to phase Project Advance out last year, and teachers have been reaching out in frustration. She urged educators to focus advocacy efforts at the school board level, as this is the closest group with responsibility to the voters. She said the General Assembly is not funding the schools, and is not keeping up with increasing enrollment and population. She said the BOCC is trying to balance the social safety net of feeding people, of which schools have been a big part, providing utility help, and keeping roofs over peoples' head. She said the schools are partnering with local agencies to cover needs, and the BOCC had to move $1 million out of health and dental fund and reserves into the County's fund balance. She said the County has a fund balance policy to remain at 16% of budgeted expenditures, because it does the borrowing for the schools and County and the percentage has to do with the County's bond rating, so it can continue getting money in the 21 future. She said County revenues are down, and so even the County has had to shift funds around. She said even though she wants to do more, it does not look hopeful. Commissioner Bedford said the social emotional learning (SEL) being done in the schools is wonderful, and there is a need for more help in this area. She said there are programs across the nation providing mental health services in the schools, and she would like to see more of this here. She said she imagines the services would be provided in a disproportionate manner, and does not want a child of color to miss out on learning to read due to social emotional need. Commissioner Bedford said in 2009-10 the per pupil amount was decreased. She said the schools need to keep 5.5% of fund balance, but must spend the down the additional excess, and trust that the County will never abandon the districts. She said CHCCS has plenty of fund balance, but she is worried about Orange County Schools' available balance after accounting for the 5.5%. Chair Price thanked President Buxton, Dr. Felder, and Dr. Hamlett, as well as school boards for being there and explaining needs, and all working towards the same goal. 2. Discussion of Outside Agencies Funding for FY 2021-22 BACKGROUND: Each fiscal year, non-profit organizations that deliver community services have the ability to apply for program funding from Orange County. In December 2016, the Orange County Board of Commissioners adopted a funding target of 1.2 percent of the county's general fund expenditures, less the appropriation for education expenses, for the purpose of funding outside agency operations. Historically, the county had a funding target of 1.0 percent. Applications are reviewed by staff members for completeness and eligibility. The applications are then presented to a specific advisory board and evaluated. Each advisory board then makes recommendations to the County Manager for consideration. The County Manager presents recommendations to the Board of County Commissioners, which approves the final allocations. Recipients are required to submit written program reports that include: goals, description of activities/challenges, revisions of timelines/budgets, and other relevant information. Funded projects are monitored for progress and performance, financial and administrative management, and compliance with the terms of Performance/Development Agreement(s). Monitoring may involve site and/or office visit(s). For fiscal year 2021-22, Orange County received applications from 55 agencies. The requests totaled $2,048,551, an increase of$486,577 above fiscal year 2020-21. The FY 2021-22 Manager Recommended budget includes funding awards for 53 agencies with a total of $1,821,953; an increase of$259,979 from the FY 2020-21 Commissioner Approved Budget. This includes one-time American Rescue Plan Act (ARPA) funds of$259,774. One of the allowable uses of ARPA funds is to support Non-Profit agencies. As a result, the entire Outside Agency allocation in FY 2021-22 is funded using ARPA funds. Based on the theme of this year's budget, most outside agencies are recommended to receive the same funding as they did last year, with the exception of eighteen (18) agencies who are recommended to receive additional one-time ARPA funding. 22 Please refer to the Outside Agency section (Pages 351-362) of the FY 2021-22 Manager Recommended budget for discussion of Outside Agency funding. Bonnie Hammersley made the following PowerPoint presentation: SLIDE #1 ter, ORANGE COUNTY NORTH CAROLINA FY 2021-22 COUNTY MANAGER RECOMMENDED Outside Agency Funding Bonnie Hammersley said there were a few of changes this year, including moving the oversight of outside agencies into the County Manager's office, under the supervision of Melissa Allison. She said she also decentralized the oversight and administration of the contracts with the affected Department Directors, so the Department Directors are the main contact for the outside agencies that applied for funding. She said she also had evaluations by Advisory Boards done in advance of the meeting with the outside agencies, in order to be able to review them during her meeting with the agencies. SLIDE #2 FY2021-22 RECOMMENDED OUTSIDE AGENCY FUNDING ❑The FY2021-22 County Manager Recommended Budget allocates 1.41%otgeneral fund expenses less the appropriation for education,exceeding the 1.219 target established by the BOCC. ❑The County Manager recommends the use of American Rescue Plan Act(ARPA)tanding for outside a"heles FY2027-22. ❑ Base budget lands are recommended for outside agencies that assist county departments In serving County residents. ❑One-lime supplemental fundfng is recommended to outsfde agencies that provide direct safety net servlces in the recovery phase of the pandemlo. ❑Evaluations were completed by Advisory Boards An advance of meetings with Outside Agencies ORANGE COl1N1Y Bonnie Hammersley said the recommendation to use ARPA money to fund the outside agencies allows for a reduction of the anticipated tax rate increase of 1.15 cents. 23 SLIDE #3 FY2021-22 RECOMMENDED OUTSIDE AGENCY FUNDING Aging Services A Helping Hand $6,000 35,000 $5,000 (31,000) Charles House 323,363 524,900 $23.353 $0 Senior Care of $36,750 $36,750 $36,750 $0 Orange County DRANGE_�UfYTY Bonnie Hammersley said the agencies are categorized in the presentation based on the function they serve. She said the County depends on nonprofit agencies to support the County's work. She said Janice Tyler, Department on Aging Director, will be the point of contact for the agencies on this slide, and the agencies must submit performance on a quarterly basis. She said there have not been as many requests for funding for FY2021, and she believes some of the work has either stopped or been done in a way that did not require as much funding. SLIDE #4 FY2021-22 RECOMMENDED OUTSIDE AGENCY FUNDING Arts ®Mm Alllance for Hlstnrlc $g 054 $g 064 $%C54 $0 Hillsborough H illsborough Arts $12225 $50.000 $12.225 $0 Council Kldzu Chlldren's $13,301 $20,850 $13,301 $0 Museum The Arts Center $13,863 $15,000 S13,863 $U ORANGE COUNTY Bonnie Hammersley said Katie Murray, Arts Commission Director, is the point person for these agencies. She said these were all base budget, and there was no increase. Bonnie Hammersley said in terms of ranking agencies, she worked more closely with the outside agencies through this process. She said, through coordination with departments, the total number of outside agencies submitting for funding is down from 65 to 55. She said the other agencies are either not pursuing County funding or are getting it in other ways. She resumed the PowerPoint presentation: 24 SLIDE #5 FY2021-22 RECOMMENDED OUTSIDE AGENCY FUNDING Community Services Big Brothers Big sisters or Triangle $7 68D 510.000 $7,680 $O Bridge II Sports $7.577 515,000 $7,577 $0 Historical Foundation $9,606 $9,606 $9,606 $0 Orange County Partnershipfor Young $5,950 $6000 $5950 $0 Chlidren Pledmont WIIdlkfe $p $14.000 $9,000 WNW Triangle 6&ewmks $4,214 $5,000 $4,214 $0 ORANGE COUNTY nartn r uxomn Bonnie Hammersley said the point person for the majority of these agencies is David Stancil, Department of Environment, Agriculture, Parks, and Recreation Director. She said a new agency is Piedmont Wildlife, which was given money for an after school program. She said funding was also requested for an additional pilot program, which was denied. Commissioner Bedford asked if the choice was for foster children, and asked if this was the only option. Bonnie Hammersley said the community services agencies has reduced more than some of the other agencies, because social services is working directly with some of these agencies on an as need basis. Commissioner Bedford said her concern with after school is that there are so many after school providers, and she wonders if some programs did not apply because they did not know they could. Bonnie Hammersley said all agencies that are 501(c)(3) can apply. She resumed the PowerPoint presentation: SLIDE #6 FY2021-22 RECOMMENDED OUTSIDE AGENCY FUNDING Food/Nutritional Services Approved Request Rmcurnmun� (D-1 Chapel HillfCarrbora Meals an Wheels 544,823 $54,808 554,809 59.986 Chapel Hill Parks& $0 S9AOD WOOD $5.000 Rec Grow )Lite Orange Congregations In Mlsslons $92415 $92,415 $92,415 SO PORCH S3.760 59.400 19.40D 55.620 Table $10AW $15,000 $15,000 $4,55o ORANGE COL 1 T Norm r cAxi,ri - Bonnie Hammersley said she recommended this increase due to an increased need in the County. She said Grow to Life is new and is awaiting a 501(c)(3) designation, and thus applied through another agency. She said the focus is on food distribution to an underserved community, which was recommended for funding. She said this agency also requested some funding for expansion, which was not recommended. She resumed the PowerPoint presentation: 25 SLIDE #7 FY2021-22 RECOMMENDED OUTSIDE AGENCY FUNDING Health Compass Center for $85,528 S94,801 $94,801 39,273 Women and Families Duke Hcmecare8 Hospice $1,13a 81,590 81,134 s6 Orange County Rape $56 588 $132 000 $82 000 $5,412 Crisis Piedmont Health Services,Inc. 116,500 $30,000 $16,500 s6 Planned Parenthood $20.000 %20.CW $29,900 so ORANGE COUNTY NORT[LMOL1Nh Bonnie Hammersley said the Board of Health reviews these boards. She said Piedmont Health did not receive an increase because of duplication of services the County already provides. SLIDE #8 FY2021-22 RECOMMENDED OUTSIDE AGENCY FUNDING Housing AGENCY FY202&21 Approved Center for Community S50 000 $50,000 s50,0o0 So Sell Help Community Empowerment Fund $23,824 $30,000 $23,824 $O Community Home $217 187 $211 912 $211 g12 ($5,275) Twist EmPOWERment $30,613 $40,000 $40A09 $9.357 Habitat for Humanity $51,313 $75.133 $75.133 $24,820 Rebuilding Together So 515,000 515,Oo0 515,000 QFjejJjfej - lull ORANGE CCU NTY xrann c umoLiNA Bonnie Hammersley said Community Home Trust (CHT) is an interlocal agreement between the Towns and the County, and there is a formula determining how much each entity pays each year. She said CHT is not really an outside agency, as it was created by the government, to serve the government, but it shows up here. She said Rebuilding Together did not apply last year, but has applied in the past. She said this agency works with several other home repair agencies, and the application process for repairs has been consolidated in order to make things run more smoothly. She said the Community Empowerment Fund is another duplication of services, and the Housing Director at the time made the recommendation for this agency. She resumed the PowerPoint presentation: 26 SLIDE #9 FY2021-22 RECOMMENDED OUTSIDE AGENCY FUNDING Human Rights&Relations El Centro Hispano Mew $38400 338.000 34.391 Orange County Living $18 588 $20 000 $18,588 $0 Wage Marian Cheek Jackson $21 319 $27,500 $21.319 $0 Center Retugea s ppan $5 ma $5 000 $6 M0 $0 Center ORANGE COUNTY Bonnie Hammersley said Annette Moore, Human Rights and Relations Director, will oversee these projects. SLIDE #10 FY2021-22 RECOMMENDED OUTSIDE AGENCY FUNDING Human Services Childcare Services $0 Assoc Club Nova $114.813 $120.000 $120.000 $5,197 Hope Renovatlons $0 $15,000 s0 $0 Interfaith Council $127.000 %250.000 3250,000 %123.000 Orange County 01sabillty Awareness $8,513 $28,000 $8,513 $0 Council Orange County Llteracy Councl $16,145 $19,000 $16,145 $0 The Exchange Club Child Abuse $13.464 $14,252 $14.252 $758 Prevenllon Center Bonnie Hammersley received a recommendation from Nancy Coston, Social Services (DSS) Director, to cover all childcare services internally, and the County is doing an excellent job at using these funds effectively. She said the Interfaith Council asked for a considerable increase to shelter people experiencing homelessness, as a result of the pandemic. She said this is a one-time supplement that will be reviewed on an annual basis. Commissioner Bedford asked if Club Nova has funding here as well as in other areas of the budget. Bonnie Hammersley said she would figure that out for Club Nova and Freedom House. Chair Price asked if staff could explain the Disability Awareness Council. Bonnie Hammersley said the County provides space and funding for that group, and the DSS director recommended funding. Chair Price asked about the difference between the requested and recommended amounts. Bonnie Hammersley said the County is providing the same funding as last year, and the recommended amount takes into account in-kind space the County is providing. 27 SLIDE #11 FY2021-22 RECOMMENDED OUTSIDE AGENCY FUNDING Juvenile/Adult Justice Services Boomerang Youth $13.358 S16.000 S16.000 S2.642 Dispute Seltement $82.358 $85.000 $82.358 SO Censer Falm on N Move $0 S20.000 $6.100 $8,100 Pathways to Change S11.351 S8.254 S8.254 tS3.097) Re-entry House Ptua 520.000 $30.000 $5.196 $0 TROSA S250 $2,000 $250 $0 Volunlem for Youth $9,289 $10.000 $9.289 $0 • r Bonnie Hammersley said Caitlin Fenhagen, Criminal Justice Resource Department Director, is the point person for these agencies. She resumed the PowerPoint presentation: SLIDE #12 FY2021-22 RECOMMENDED OUTSIDE AGENCY FUNDING Mental Health El Futuro $32,769 $35,000 $35,000 $2,231 Freedom House $0 $41,815 $41,815 $41,815 WSCope $75,000 $96,000 $96,000 $21,000 OE Enterprises $56,458 $58,000 $56,45D $0 The Arc of the Triangle $6,653 $7,500 $9,653 $0 The Art Therapy $3.677 $10,000 $3,677 $0 Institute Voices Togelher $1t5,513 $20,000 $20,000 $1,4t57 ORANGE COUNTY ilORll[CRIbL— Bonnie Hammersley said a team of Caitlin Fenhagen, Nancy Coston, and Quintana Stewart, Health Department Director, reviewed these applications. She said some of these organizations receive maintenance of effort (MOE) money, as well as outside agency funding and staff is working on being transparent about what was given to each. 28 SLIDE #13 Questions ORANGE COUNTY Moan1-RDI N, Commissioner Greene thanked Bonnie Hammersley for the presentation. Chair Price said this process changes a little bit each year, and it keeps perfecting. Bonnie Hammersley said it is a team effort. A motion was made by Commissioner McKee, seconded by Commissioner Bedford, to adjourn the meeting at 8:49 p.m. Roll call ensued VOTE: UNANMIOUS Renee Price, Chair Tara May Deputy Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board.