HomeMy WebLinkAboutAgenda - 11-05-2003-8hORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 5, 2003
Action Agenda
Item No. ~'
SUBJECT: Contract with Legacy Research Associates, Inc. for a Cultural and
Archaeological Survey of the Northern Human Services Center Park Property
DEPARTMENT: ERCD, Purchasing
PUBLIC HEARING.: (Y/N) No
ATTACHMENT(S):
Request for Proposals
Consultant Proposal
INFORMATION CONTACT:
David Stancil, ext 2590
Pam Jones, ext 2650
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a contract to Legacy Research Associates, Inc. for a survey
of cultural and archaeological resources on the 61-acre property acquired by Orange County for
expanding the park facilities at the Northern Human Services Center.
BACKGROUND: Orange County is seeking a qualified and experienced firm to conduct a survey
of cultural and archaeological resources on the property planned for the proposed park facilities
expansion located adjacent to the Northern Human Services Center. The information will be
used for siding park facilities and for identifyirig areas of historic and cultural interest for
interpretation. l"he expanded development of this 61-acre park and community center complex
will be guided with assistance from a Northern Human Services Center Park Master Plan Work
Group to be convened this fall.
The survey will be comprised of the following principal components: (a) background research,
(b) a surface and subsurface investigation of the areas proposed for construction, (c) a limited
field reconnaissance of the entire property, and (d) a reporting of results. An interim report will
be provided to staff and the park Master Plan Work Group. A final report will be submitted to
Orange County by mid December 2003.
Orange County received three proposals in response to a September 8 request for proposals
(RFP). After a thorough evaluation of the proposals and consultation with the Purchasing
Department, ERCD recommends awarding the contract to Legacy Research Associates, Inc.
This firm's excellent proposal, high level of experience, familiarity with the region, previous work
for Orange County, and anticipated cost of services make them the first choice. Amore
detailed evaluation of the proposals is available from ERCD.
FINANCIAL IMPACT: The projected cost of the survey is $10,381.76. Funding exists in the
current budget via appropriation from November 2001 bonds for this project.
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RECOMMENDATION(S): The Manager recommends that the BOCC approve the contract and
authorize the Chair to sign, subject to final review by staff and county attorney, for completion of
a cultural and archaeological survey of the Northern Human Services Center Park property.
®~ange Counfiy
Environment ~ Resource Conservation
306-A Revere Road / PO Box 8181
Hillsborough, NC 27278
Phone: (919) 245-2590, Fax: (919) 644-3351
../lia ~aurrs l~~i.ta ~raa~ `'rnenrue
September 8, 2003
MEMORANDUM
TO: Archaeology Consultants
FROM: Tina Moon, ERCD Land Use & Preservation Planner
SUBJECT: Request for Proposals
Cultural and Archaeological Survey
Northern Human Services Center Park, (3 Tracts 60.50 ac.+/-)
Orange County, North. Carolina
Orange County is seeking a qualified and experienced archaeologist(s) to conduct a survey
of cultural and. archaeological resources within the proposed Northern Human Services
Center Park. The information ~ will be used for siting future park facilities, and for
identifying areas of historic and cultural interest for interpretation.
The property is owned by Orange County, and. is located approximately 10 miles north of
Hillsborough on NC Hwy. 86, at and adjacent to, the existing Northern Human Services
Center. All three tracts can be accessed directly from NC Hwy. 86.
The site consists of: 9.28 acres at the Northern Human Services Center (NHSC), which
includes a former school building. and playfields; a 39.02-acre parcel adjacent to the
NHSC which contains a portion of an' existing pond; and a 12.22-acre parcel located on
the east side of NC Hwy. 86 directly across from the NHSC. The eastern tract, known as
the Vincent Property, is the site of a modest turn-of-the-century farmstead; a circa 1910 (-
house and a handful of associated outbuildings remain on the property in poor condition.
If your firm is interested in performingthis work, please deliver or mail, your response to
the Orange County Purchasing Department, Attn: Pam Jones, Director, 129 East
King Street, PO Box 8181 Hillsborough, NC 27278 to be received no later than 5 pm,
Thursday, October 2, 2003.
Please contact ERCD directly if you would like to visit the site in advance of submitting a
proposal. If you have any questions, feel free to contact Tina Moon at 245-2583 or
Kimberly Siran at 969-9026.
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REQUEST FOR PROPOSAL
For: Cultural and Archaeological Survey
Orange County is seeking a qualified and experienced archaeologist to conduct a survey
of cultural and archaeological resources within the proposed Northern Human Services
Center Park. The information will be used for siting park facilities and for identifying
areas of historic and cultural interest for interpretation. The park will be developed.by
the County's Environment and Resource Conservation Department, in tandem with the
Recreation and Parks Department.
All proposals must address the specifications of the accompanying Scope of Work, and
are to include, but not be limited to the following:
1. A discussion of the research design for the proposed investigation.
2. A discussion of the field and laboratory methods to be employed.
3. A work schedule for the proposed survey.
4. A lump sum project cost proposal, with cost breakouts as cited in Section IV.
5. Resumes articulating qualifications of all members of the project team, including,
but not limited to the Principal Investigator(s) and field director(s).
6. A list of all similar projects completed by the proposer over the past five (5) years,
along with contact names and telephone numbers where they may now be
reached.
Submission Deadline: The Purchasing Director must receive Proposals no later than
5pm, October 2, 2003. Proposals received. after that time will be returned unopened.
Mail or deliver proposals to be received by the deadline time to:
Orange County Purchasing Department
Attn: Pam Jones, Director
129 East King Street
PO Box 8181
Hillsborough, IVC 27278
Additional information and/or clarifications regarding the scope of work should be directed
to Tina Moon, .Land Use/Preservation Planner, .Orange County Environment- and
Resource Conservation Dept. 919/245-2583 a-mail: cmoon@co.orange.nc.us
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SCOPE OF WORK
Cultural and Archaeological Survey
Northern Human Services Center Park
Orange County
1. Project Background
Orange County owns 60.5 acres along NC Hwy. 86, approximately 10 miles. north of
Hillsborough (Attachment A), intended for use as the Northern Human Services Center
and an expanded park facility. The subject property consists of three tracts: a) the
county's Northern Human Services Center (NHSC) on 9.28 acres; b) an undeveloped
39-acre parcel located adjacent to the NHSC, which includes a portion of a large pond;
and c) a 12.22-acre parcel located on the east side of NC 86 and directly across from
the NHSC. The eastern tract, which the County only recently acquired, is known as the
"Vincent property."
The 9-acre NHSC property is already developed, with cone-story brick building (a
former elementary school, ca. 1950s), gravel parking lots, baseball field, and.
playground. The adjacent 39-acre tract is mostly wooded with a mixture of hardwoods
and pine. A section ofthe forest nearest the school (~12 acres) is mature hardwoods
(50-60 ft. tall). The forest in the western part of the property is a mixture of pine and
hardwoods adapted to the wetter soils nearer to the pond. Runoff from the property
drains from east to west into the pond ("Compton's Pond"). Two small cleared areas
are located in the far northeast and southwest corners of the property. The County
plans to improve and expand the current parking lot and utilize the 39-acre tract site to
locate new park facilities. The pond will likely also be incorporated into the park design.
The current wastewater disposal area for the NHSC complex is located underground
and directly east of the NHSC building (front yard between the building and highway).
Expansion of the existing wastewater treatment system is required to maintain the long-
term viability of the building. A traditional system has been designed for construction on
the rear portion of the recently acquired Vincent property, directly across Hwy 86 from
the NHSC building. The new system will be designed as compactly as possible,.
however, is expected to consume at least seven of the 12 acres on the Vincent
property, except for the western portion containing the house site and outbuildings.
In the alternative, the County is seeking a grant from the State Energy Oft•ice to
construct amini-eco system that would-naturally deal with wastewater treatment at the
facility. If the grant is received and the "Living Machine" system is installed, the
associated wetlands would be built in closer proximity to the building on the west side of
Hwy 86. Should that be the case, the Vincenf property may be available for uses other
than wastewater treatment.
The Vincent house (ca. 1910) and a handful of associated outbuildings remain on the
site, all in a deteriorated condition. The Vincent property was surveyed in the early
1990s as part of a countywide architectural history inventory, and at that time the house
was still occupied as a residence (House OR 846). The surveyors recorded the
outbuildings around the main house but did not mention the log tobacco barn in the rear
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fields to the east, nor the presumably hand-dug well located very close to the dwelling
(in the L of the main block and rear ell). The approximately eleven acres behind (east)
the building complex is relatively flat. This area is no longer cultivated and is beginning
to become overgrown with native vegetation.
The property surrounding the three NHSC parcels includes large tracts of undeveloped
land to the north and west, and smaller lots with single-family residences to the south.
A single-family (mobile) home is also located on the north side of the Vincent property,
very close to the existing I-house. Other residential units are located on adjacent
parcels, including a relatively new house near the eastern boundary of the Vincent
property.
A Northern Human Services Center Park Master Plan Work Group will begin meeting in
October 2003 to develop a concept plan for the entire property by December 2003. The
findings from the archaeological survey will be reported to this,Work Group for its use in
designing the project.
II. Description of Work
The requested service is a cultural and archaeological survey of the site being planned
for the Northern Human Services Center Park to locate and evaluate the probable
significance and extent of any archaeological or historically significant remains on the
property. Amore comprehensive survey of the proposed construction sites should be
conducted in order to avoid any damage of cultural resources by the proposed park
development.
The survey will be comprised of the following principal components: (a) background
research, (b) a limited surface and possible subsurface investigation of the area
proposed for facilities construction, with a surface and subsurface .investigation around
the Vincent House and surrounding outbuildings, (c) a limited field reconnaissance of all
three tracts, and (d) a reporting of results. These components are described as follows:
A. Background Research
Prior to the initiation of the field investigations the Contractor shall undertake
background research sufficient to acquire a working familiarity. with the natural and
cultural resources in the study area and to locate any previously recorded historical or
archaeologically significant sites on the property, including former roads, historic
structures, and any significant landscape alterations associated with those historic
structures. The North Carolina Division of Archives and. History should be contacted to
determine whether there are any such recorded. sites, and to reference existing
architectural and archaeological survey files. Other resources should include, but not
be limited to An Inventory of Cultural, Historical, Recreafional Biological, and Geological
Significance in the Unincorporated Portions of Orange Gounty, the Historic Preservation
Element of the Orange County Comprehensive Plan and ERCD staff research files.
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B. ~ Surface and Subsurface Investigation of Potential Construction Areas and
of the Vincent House and associated outbuildings
The Contractor should perform limited surface and possible subsurface investigation in
potential construction areas, such as the expanded parking area and planned active
recreation fields intended for intensive grading or irrigation systems.
The study shall also include a surface and subsurface investigation of the immediate
area around the Vincent House and outbuildings, particularly in the vicinity of the well
(Attachment B). The northeastern corner of the Vincent property was apparently used.
as a family dump site atone time and may warrant some investigation. The amount of
subsurface excavation will likely depend on the results of initial surface investigation,
and may require intensive subsurface shovel test pits (STPs) only in specific
concentrated areas. The number of STPs shall be of the Contractor's choosing, but
should be sufficient to determine the cultural and archaeological significance of the
site(s),. to document the site(s) with state survey forms, and to evaluate the site(s) for
eligibility for the National Register of Historic Places.
C. Field Reconnaissance for Remainder of Property
A limited field investigation may be conducted for the rest of the property where no
construction is planned. The field reconnaissance shall provide documentation (state
site and cemetery forms), as appropriate, of all above ground structures, including burial
grounds or cemeteries. The field methods and techniques used shall be of the
Contractor's choosing, but should reflect a thorough working knowledge of
contemporary archaeological methods and techniques.
The field investigation shall be of a nature sufficient to accomplish the following goals:
1. locate and identify sites on the property that may have .archaeological or
historic significance,
2. Evaluate the archaeological significance of any such sites located, and
3. Make- recommendations on the potential need for further survey of the site.
Based on this limited fteld investigation, Orange County ERCD will discuss with the
Contractor whether there are areas that may warrant a more intensive surface and
subsurface investigation. For instance, once specific locations are determined for
construction of park facilities, we may decide to follow up this project with a systematic
shovel testing program based on a 30-meter, or similar, grid paftern across the areas of
the property that have been identifted for the construction of park and schools facilities.
Contract pricing for this will be negotiated with the successful bidder in the eventuality
the work is ordered.
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D. Reporting of Resu is
The Contractor shall give regular (bi-weekly) verbal reports to the Orange County ERCD
during the course of the project and shall provide specific information regarding the
farmstead and log cabin site prior to completing the field investigations for that area.
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In order to facilitate the effective use of survey. findings, the final report must be
completed and submitted to ERCD in final form no later than Monday, December 8,
2003. Approximately midway through the project (specific dates to be included in
contract), the successful Contractor will provide ERCD with a Preliminary Field Report
of the findings to date, status of the survey (research and field work). The contractor
shall also, at this time, be prepared to conduct a short presentation (15-20 minutes) to
the Northern Human Services Center Park Master Plan Work Group.
The final report shall provide overviews of those portions of prehistory and history that
are relevant to the Cedar Grove sections of Northern Orange County, set within the
broader context of the Southeast. The report will also include detailed maps of any
former locations of roads, historic structures, and any significant landscape alterations
associated with those historic structures. The final report shall generally satisfy
requirements outlined in the "Guidelines for Preparation of Archaeological Survey
Reports," prepared by the NC Office of State Archaeology.
Two copies of a draft of the final report shall be submitted to the Orange County ERCD
for review and comment at least one week in advance of the final submittal deadline.
Following that review, the Contractor shall make any required changes and submit four
copies of the revised final report to the ERCD by December 8, 2003. The Contractor
shall also submit to the ERCD copies of all field maps delineating the subsurface test
grid and the location of all archaeological and above ground sites, and copies of all
recorded survey sites including copies of black and white photographs.
III. Cost
Consultants submitting a proposal must provide a lump sum bid for the project, with cost
break outs cited for the following project components, Background Research (Section-A);
Surface and Subsurface Investigation of the Vincent House and outbuildings (Section II-
B); Field Reconnaissance for Remainder of the Property (Section II-C); and Reporting
(Section II-D).
IV. Project Schedule
Orange County ERCD will negotiate the exact project schedule with. the successful
consultant. For purposes of resource planning, however, it may be helpful to know that
the successful consultant will need to provide to ERCD a Preliminary Field Report by
November`7, 2003, with Final Report submittal no later than December 8, 2003.
V. Notice to Proceed
The contractor will not begin any work on the project until issuance of a Notice to
Proceed from Orange County.
The County anticipates approval of this contract by the board of commissioners on
October 21, 2003 and a Notice to Proceed Issued shortly thereafter.
VI. Business Interests
A. Insurance. The Contractor shall provide proof of insurance purchased from an
insurance company authorized to, write casualty insurance in the State of North Carolina
the following limits of insurance:
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1. Worker's Compensation Insurance -Worker's Compensation insurance as
required by law for all of the Contractor's employees. The Contractor shall also
require his subcontractors to provide Worker's Compensation for all of the
tatter's employees, unless the Contractor affords protection to such employees.
2. Comprehensive General Liability Insurance -Comprehensive General Liability
Insurance shall be carried in the following amounts: $500,000 bodily injury each
person, $300,000 property damage.
3. Automobile Liability Insurance -Automobile Liability Insurance shall be carried in
the following limits: $300,000 bodily injury each person, $500,000 bodily injury
each accident, $300,000 property liability. Automobile Liability Insurance shall
cover liability arising out of the use of owned, non-owned and hired motor
vehicles.
The cost of all insurance shall be included in the bid submitted.
Proof of insurance must be submitted with the contract at the time of execution by the
successful consultant. Insurance shall be maintained in full force and effect until the
contract has been fully and cornplefely perFormed, as evidenced by final acceptance
payment. Certificates of Insurance submitted with contract shall provide for a thirty (30)
day written notice to the County in the event of any modifications, cancellation, or
expiration of said policies.
Orange County must be included as an additional named insured as their interests may
appear in this agreement.
B. Contract Form. The successful consultant will be expected to execute slump-sum
project contract.
C. Progress Payments. Orange County will entertain requests for progress payment
at completion of milestones in the project, as agreed to between Orange County
ERCD and the successful consultant.
VII. Fiscal Responsibility
The Contractor shall maintain for a period of two years a full and accurate record of all
expenditures, and shall make it available to Orange County for review upon request.
VI11. Curatorial Responsibilities
The Contractor shall make the necessary arrangements for the storage and curation of
all records and materials recovered during the survey. ,Any arrangements by the
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Contractor must receive prior approval from the N.C. Office of State Archaeology.
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IX. Human Skeletal Remains
Any human skeletal remains encountered during the investigations shall be treated
according to the provisions of the N.C. General Statutes, Chapter 70, Article 3.
X. Consultant Selection/Qualifications
Consultants or consulting firms will be evaluated in part on the basis of the following
criteria:
1. The person/firm has performed satisfactorily on previous archaeological surveys
as indicated by the North Carolina Department of Cultural Resources, Division of
Archives and History, Office of State Archaeology. Firms/persons who have
previously completed archaeological surveys and National Register Nominations
for archaeological sites or historic districts are preferred.
2. The person/firm demonstrates a professional writing capability with a style of high
quality that is suitable for publication;
3. The person/firm demonstrates that they have adequate experience and staff to
perform the work required. Previous work in Orange County is preferable;
4. The person/firm must demonstrate that they have the ability and resources to meet
the time schedule established for the work;
5. The person/firm must meet the qualifications of 36 CFR 66, Appendix C; and
6. The person's/firm's familiarity with the geographic area to be surveyed.
XL Submission of Proposals
Persons or consulting firms interested in the project are invited to submit a proposal that
addresses the aforementioned criteria and includes material requested throughout this
Request. In addition, one copy of samples of previous work must be submitted as part of
the proposal
Proposals are to be marked "Northern Human Services Center Park" and mailed or
delivered to the Purchasing Director at the address listed below no later than 5:00
p.m., October 2, 2003. Proposals received .after the date and time will be returned
unopened. Proposals may be mailed or delivered to:
Orange County Purchasing Department
Attn: Pam Jones, Director
P.O. Box 8181
Hillsborough, North Carolina 27278
Questions regarding the project may be addressed to Tina Moon (919) 245-2583 or
Kimberly Siran (919) 969-9026.
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Afl proposals received will become the property of Orange County and will be evaluated
to determine which proposal most closely meets the requirements of the County. At the
discretion and option of Orange County, oral interviews may be conducted with one or
more firms to assist in the selection process. Orange County reserves the right to reject
any and all proposals and to accept the proposal most favorable to the County.
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Proposal
Cultural and Archaeological Survey for the
Proposed Northern Human Services Center Park in Orange County, North Carolina
Prepared for:'
Orange County 1=nvironment & Resource Conservation
306-A Revere Road
Hillsborough, NC 27278
(919) 245-2590
Prepared by:
_ Legacy Research Associates, Inc.
600 Foster Street
Durham, NC 27701
919-682-2408
October 2, 2003
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I. INTRODUCTION
This technical proposal has been prepared by Legacy Research Associates, Inc. (Legacy) far
conducting an archaeological survey and reconnaissance for the propased 60.5-acre
Northern Human Services Center and expanded park facility in Cedar Grove, north of
Hillsborough in Orange County, North Carolina.
This proposal presents our understanding of the project and the methods we will use in
performing these tasks. The proposal is based on the Request for Proposal (RFP) from the
Orange County Environment and Resource Conservation Department (ERGO), as well as
information about the area from our previous work in Orange County.
Legacy proposes to provide the following services as requested. Fallowing background
research, the initial stage of fieldwork will be a thorough investigation of the Vincent
property, where much of the property will be impacted through the possible construction of
a wastewater treatment system. Other areas of interest include the land surrounding the
existing ca. 1950s school building, as one construction alternative involves the creation of a
wetland in this area for amini-ecosystem to handle wastewater treatment at the facility.
The current parking lot around the school building is slated far expansion, also. A limited
field reconnaissance will be conducted for the remainder of the property. New facilities will
be constructed within the 39-acre tract of land west of the school, but specific locations are
yet to be determined.
The purpose of the archaeological survey will be to identify the presence and determine the
significance of archaeological resources that may be affected by construction of the
propased Northern Human Services Center and expanded park facility. No previously
recorded archaeological sites have been identified in the vicinity. of the project area. One
historic property is located within the project area, the Vincent House and associated
outbuildings (OR 846).
These pro osed services are pursuant. to the National Historic_Preservation Art of 1966.(as
amended), the Archaeologic-afe-nTHistorical Preservation Act of~1974, Executive Order
11593, and 36 CFR Parts 660-66 and 800 (as appropriate). The field investigations and
technical report will meet the qualifications specified in the Secretary of the Interior's
Standards and Guidelines for Archeology and Historic Preservation (Federal Register 48).
All cultural materials collected and curated, along with all records of this contract, shall be
cared for in accordance with the requirements set forth in 36 CFR Part 79. The Project
Manager/Project Archaeologist performing the cultural resource investigations meets or
exceeds the qualifications described in the Secretary of the Interior's Professional
Qualifications Standards (48 FR 44738-9).
All information submitted in the technical report will be factual and sufficiently complete to
enable the North Carolina State Historic Preservation Office (SHPO) to perform the
necessary environmental reviews.
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IL DESCRIPTION OF WOR
The cultural resource survey will include the following elements: a) background research;
.:._.__ b) field investigations to include a limited surface and subsurface exploration of-the
proposed facilities construction area, with a surface and subsurface investigation around the
Vincent House and ancillary structures; c) limited field reconnaissance of all tracts of land
within the project area; and d) report of the results, which includes ,laboratory analysis and
interpretation. .
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A. BACKGROUND RESEARCH
The background research for the cultural resource survey will be initiated by conducting a
thorough review of state and local survey data prior to beginning fieldwork. These include
the site inventory and National Register fifes at the North Carolina Division of Archives and
History in Raleigh, and, if relevant, records at the North Carolina State Library. Local
county records will include An Inventory of Cultural, Historical, Recreational, Biological,, and
Geological Significance in the Unincorporated Portions of Orange County, the Historic
Preservation Element of the Orange County Comprehensive Plan and the Orange County
ERCD research files. Many Orange County resources are familiar to Legacy researchers
through previous projects in the area (Joy and Becker 1999; Stine and Joy 2001), as well as
that by other researchers. Previous work will provide data on known resources in and
around the survey area; as well as the environmental and cultural perspectives necessary
for interpreting the survey results. The background research phase of the project will also
include consultation with the SHPO.
The background research will begin with a review of the state files at the North Carolina
Office of State Archaeology (OSA) and the SHPO at the North Carolina Division of Archives
and History to gather detailed information on the archaeological and architectural sites
previously recorded in or adjacent to the study area. Preliminary examination of OSA files
indicates that there are no previously recorded archaeological sites in or adjacent to the
project area. At least one historic property is located within the project area, the Vincent
House and associated outbuildings (OR 846). The ca. 1950s former elementary school will
be evaluated for historical significance.
In general, however, the project is located in a portion of Orange County that has not
received intensive archaeological investigation. Any sites discovered during this survey will
add important information to our knowledge of the prehistory and history of the region.
Based on previous work in the county it is expected that the majority of prehistoric sites will
be situated on ridges within approximately one kilometer of main drainage channels as well
~as ridge toes near the head of ephemera) tributaries (Joy and Becker 1999; Stine and Joy
2001).
The background research will also include examination of historic documents and maps to
collect data on other potential site locations. County histories and early maps of the area
will be utilized to assist in .documenting the Vincent~House (OR 846) and any other historic
properties or roads. Documents focusing. on the history of the Cedar Grove community will
provide an important context for interpreting potential historic sites in the survey area.
B. FIELD INVESTIGATIONS
Survey areas will be inspected with surface reconnaissance and subsurface shovel testing.
Past experience has indicated that surface survey is effective only in situations where 50%
or more of the ground surface is visible and where there is no potential for buried (and thus
obscured) archaeological resources. It is not effective in areas where less than 50% of the
surface is exposed, or in places where alluvial or colluvial soil deposits are likely to be
present. This survey will focus on the Vincent House (and, outbuildings) and the area
proposed for fiacilities construction. Subsurface shovel testing will be accomplished adjacent
to all buildings, wells; and other above-ground features within the Vincent House property.
Any concentrations of cultural material noted on the surface will be duly investigated.
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Shovel tests will be excavated at 30-meter intervals in areas without surface visibility or in
areas where archaeological materials may be deeply buried within the area proposed for
facilities construction. Shovel tests will measure approximately 30-cm in diameter and will
be excavated to sterile subsoil. All excavated material will be sifted through ~/4-inch
hardware mesh. The soil color and texture, as well as notes on the stratigraphic
relationship of the artifacts, if recovered, will be recorded for all shovel tests.
When archaeological materials are encountered, additional shovel tests will be excavated to
ascertain site integrity and artifact density, and to gather preliminary information an cultural
affiliation and age of site. These procedures will include the excavation of additional shovel
tests at 7.5-m to 15-m intervals and/or intensive surface inspection, depending on site
characteristics.. Asketch map of each site will be produced, and the site and its limits will
be entered on the project map. The location of each shovel test will be placed on the site
sketch map, ar-d notes will be maintained on the sail profiles and artifact content of each
shovel .test. Each site will be photographed and general notes will be taken concerning site
location and condition. All artifacts recovered will be bagged by site and intra-site
provenience.
Archaeological sites will be defined as locations that provide physical evidence of a sufficient
quantity and association to suggest that information about past human behavior is present.
Site testing will be sufficient to determine potential significance and eligibility for the
National Register of Historic Places (NRHP).
Recommendations on the significance of all sites recorded during this survey are based on
several criteria. The criteria for evaluating the NRHP eligibility are described in 36 CFR
60.4. Sites, objects, districts, structures, and buildings are determined as worthy of
inclusion on the NRHP if "The quality of significance in American history, architecture,
engineering and culture is present" in these resources and if they "possess integrity of
location, design, setting, materials, workmanship, feeling, and association and
a. that are associated with events that have made a significant contribution to
the broad patterns of our history; or
b. that are associated with the lives of persons significant in our past; or
c. that embody the distinctive characteristics of a type, period, or method of
construction that represents the work of a master, ar that possess high
artistic values, or that represent a significant and distinguishable entity whose
components may lack individual distinction; or
d. that have yielded, or may be likely to yield, information important in
_ prehistory or history."
The majority of archaeological sites that are deemed significant and typically eligible for
inclusion on the NRHP fall under the last criterion (d). In order to assess a site's
significance that resource's potential for contributing new or collaborative information to the
theoretical and substantive knowledge of archaeology must be determined. Consequently,
researchers must consider how. each site does or does not help address the questions within
the project research design and within the framework of other regional research questions.
Research questions that pertain to the North Carolina Piedmont Region are summarized
below.
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• Refining the prehistoric and historic cultural sequence.
• Identifying prehistoric and historic activities.
• Understanding lithic procurement and technology.
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® Contributing to our knowledge about prehistoric and historic settlement
locations and the exploitation of natural resources for subsistence.
® Understanding environmental diversity and adaptation and change of
prehistoric and historic groups.
The potential of any discovered site to help address these research areas is based on
determining the intactness of cultural deposits (integrity), the variety and quantity of ,
artifacts, the clarity of site stratigraphy and the discreteness of site boundaries, ar-d on-the
environmental context of each site.
C. FIELD RECONNAISSANCE
A limited field reconnaissance will be accomplished throughout the remainder of the
property in areas where no construction is planned. A surface walk-over in areas of ground
visibility will be conducted. If cultural material is found on the surface; subsurface testing
will be implemented as outlined in the previous section. Areas within the property that have
a high probability for the presence of archaeological sites will be thoroughly investigated by
systematic subsurface inspection. These areas include flat ridgetops and landforms
adjacent to water sources. The large pond on the west side of the property is a likely
location for prehistoric occupation. Landforms that exhibit more than 15 percent slope are
considered to have a low probability for archaeological sites.. Any sites- identified. in the field
reconnaissance will be evaluated and recorded as described in the previous section.
Since the requirements for this portion of the survey is limited reconnaissance, systematic
subsurface testing at 30-rn intervals will not be conducted across the entire property. As
planning for the location of project buildings becomes complete, areas chosen for
construction activities may require a more intensive investigation.
D. DATA ANALYSIS
The archaeological materials will be transported to Legacy's Durham facility for processing.
The artifacts will be cleaned and catalogued, and the artifact collection from each site will be
studied to determine the date or dates of occupations present and the range of activities
carried out at each site. The vertical and horizontal distributions of the materials from each
site will be studied so that the nature and extent of the site can be better understood.
E. REPORTING OF RESULTS
"The Orange County ERCD will be informed on a bi-weekly basis as to the progress of the
field investigations and reconnaissance, especially as regards the Vincent House property.
At the approximate mid-point of the project, a Preliminary Field Report will be made
available to the ERCD along with a short presentation to the Northern Human Services
Center Park Master Plan Work Group.
Upon completion of fieldwork, a Preliminary Field Report (Management Summary) will be
provided to ERCD. by November 7, 2003.. The report will detail the results of the
background research, fieldwork, and laboratory analysis. The report will be illustrated with
photographs and drawings of archaeological sites and artifacts, as needed, and will conform
to the reporting standards outlined in the "Guidelines for Preparation of Archaeological
Survey Reports, prepared by OSA. This report will provide information on the number and
type of sites found during the survey. A cursory description of each site wilt be made along
with a determination of potential eligibility for the NRHP. In addition to the report,
archaeological site forms will be completed for each recorded site or isolated find. North
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Carolina Cemetery Survey forms will be completed for all cemeteries recorded. An overview
of the prehistory and history of the region will be discussed along with specifics as regards
the Cedar Grove community. Two copies of the draft report will be made available to ERCD
at least one week in advance of the final submittal deadline of December 8, 2003. Following
receipt of comments on the draft report, all comments will be addressed. Four copies of the
revised final report will be submitted to ERCD by December 8, 2003.
III. COST
A lump sum bid is provided for this project (See Attachment. A). Cost break outs are
included for the following phases: background research, investigation of the Vincent
Property, field reconnaissance, and reporting.
IV. PROJECT SCHEDULE
Background research for the project will begin as soon as the Notice to.Proceed (NTP) is
received. This task should be accomplished in only a few days, as much Orange County
research has been conducted by legacy in the past.
Fallowing the background research, fieldwork will be performed in as expeditious a manner
as possible. Early in the first week of November, fieldwork should be completed in time to
prepare a Preliminary Field Report (Management Summary) by November 7, 2003. A draft
final report will `be made available for review and comment no later than December 1, 2003.
After addressing comments, the final report will be submitted no later than December 8,
2003.
V. NOTICE TO PROCEED
Legacy will not begin work on any phase of the project until a NTP is given- by Orange
County.. This statement is currently anticipated to be issued soon after.October 21, 2003.
VI. BUSINESS INTERESTS
• A. INSURANCE
Legacy will provide proof of insurance purchased from a company authorized to write.
casualty insurance in the State of North Carolina.- This insurance will be maintained in full
force and effect until the contract has been fully and completely performed. Insurance
certificates will provide for athirty-day written notice to Orange County detailing any
changes, cancellations, o senp'uded in t~e bid as part f the overhead figureadditional
insured. Insurance cost
1. Worker's Compensation Insurance is provided in statutory amounts.
2. Comprehensive General liability Insurance is carried in the amount of
$1,000,000 per occurrence, $2,000,000 in the aggregate.
3. Automobile Liability Insurance in the amount of $500,000 is provided.
__._.._
4. Employer's Liability Insurance is carried in the amouht of $1,000,00 ,
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B. CONTRACT FORM
A lump-sum project contract will be created.
C. PROGRESS PAYMENTS..
No progress payments are anticipated.
VII. FISCAL RESPONSIBILTfY
Legacy will keep a complete and factual record of all expenditures concerning this project
for a period of two years. This will be made available to Orange County upon request. .
VIII. 'CURATORIAL RESPONSIBILITIES
Legacy will temporarily curate all artifacts and records resulting from the project pending
final curation and will prepare all materials for curation following OSA guidelines.. The.
materials will be provided to the OSA Research Center in Raleigh, North Carolina, for
curation within 90 days of acceptance of the final report.
IX. HUMAN SKELETAL REMAINS
Any cemeteries found will be recorded, but they will not be probed to determine boundaries
or the number of graves present. If unmarked human burials or skeletal remains are found,
the North Carolina State Archaeologist will be notified immediately, following the provisions
of North Carolina G.S. 70, Article 3, The Unmarked Human Burial and Skeletal Remains
Protection Act.
X. CONSULTANT QUALIFICATIONS
Legacy Research Associates, Inc. is a consulting firm specializing in archaeological research
in North Carolina, and is a woman-owned business certified by the North Carolina
Department of Administration and the North Carolina Department of Transportation. The
company principal is Deborah ]oy. Ms. ]oy will serve as Project Manager and meets or
exceeds the qualifications described in the Secretary of the Interior's Professional
Qualifications Standards (48 FR 44738-9).
Legacy was incorporated in September 1997 and is staffed by experienced cultural-
resources management experts. The Legacy staff has participated in management and
supervisory technical roles on more than 300 archaeological projects.. Legacy has been
qualified by a number of states as a Woman-Owned Business Enterprise.
Legacy is exclusively dedicated to archaeological and historical research. Our goal is to
provide high quality, professional consulting services that are dependable and cost effective.
Legacy is located in Durham, North Carolina. The company`s office/research facility includes
research, graphic, archival, library, publication, and administrative areas, as well as
laboratory space for artifact storage preparation and analysis
__ _.
The firm is experienced in meeting special project needs. We can respond quickly to
changes in project schedules and design. An extensive professional library provides
information needed for all project phases. Technical reports are computer generated and
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archived. Experienced personnel in the photographic/graphics lab provide of qua{ity
photographic plates and other illustrations.
Legacy maintains or has access to all laboratory and field equipment and vehicles needed to
successfully conduct cultural resource investigations. We maintain a core staff of
archaeologists and historians, and when needed, can call on other specialists, such as
geomorphologists, paocabbon dating and poll naanalys'-s are utilized ascneeded laboratories
for tests such as rod
Legacy provides~a highly qualified team of archaeologists and historians who specialize in
assessing the effects of construction on historic and prehistoric sites. The t_egacy team has
many years of experience helping government agencies and private companies comply with
state and federal legislation that protects significant archaeological and architectural
properties. Over time we have. developed excellent working relationships with regulatory
agencies and have become thoroughly familiar with state and federal guidelines that apply
to the construction industry.
Legacy ,has completed numerous Orange County surveys and accompanyinSt ne a d ]oy
satisfactory manner (Joy 2001, Joy and Becker 1999a=b; ]oy 1995, 1993;
2001). A list of similar projects, with contact information is in Attachment B. In addition,
the Legacy team has initiated volunteer efforts to consolidate archaeological information
about historic and prehistoric sites .located within the Eno River Park.
As requested in the RFP, an example of Legacy`s recent work for a proposed reservoir in
Cleveland County, NC (Joy and Carruth 2003) is included with this proposal. This report
details Legacy's archaeological investigations on a 1,200-acre tract of land that resulted in
documenting 16 new archaeological sites, which includes three historic mill sites, four
historic farmsteads, and two Woodland period campsites. This project report also includes
an example of Legacy's GIS/ArcView interface capabilities (see Figure 2 in Appendix A of~the
report).
The Legacy research team has recorded numerous archaeological sites in the North Carolina
Piedmont Region and has identified many as being eligible for the NRHP. The Legacy team
has the experience and resources to fulfill this contact with a professional approach.,
Resumes are included in the proposal as Attachment C. A summary of their experience
follows.
Deborah'oy has aver 20 years experience conducting archaeological investigations in the
Southeast, including cultural resource surveys, site testing and evaluation, data recovery,
and construction monitoring. She has an MA from Duke University that focused on Native
American Studies and African-American History. Her research interests focus on
investigating the interaction of Native American, African American, and White populations in
the Historic Southeast, as weN as analyzing historic landscapes, which includes road traces,
fords, gardens, and organization of homesteads.
Ms. Joy has conducted numerous projects in thL Odfllgon Guess Road, the I ndfill expansion
surveys for the once-proposed Orange County
on Eubanks Road, the Little River Regional Park, Old Carrboro Cemetery, an assessment of
- - Patterson Mill in the Eno River State Park, a survey of the historic St. Mary's Road
Cemetery, and a North Carolina Department of Transportation bridge replacement over the
Haw River. She is also involved locally with concerns for the preservation of the historic
community. She is on the Board of Directors for The Stagville Foundation and chairs the
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Structures Committee, which is currently involved in restoring the Bennehan House to its
historic ca. 1850 context.
Ms. ]oy also has experience producing environmental documents. She has received training
from the General Services Administration (GSA) for Federal Project and Historic
Preservation, from the Federal Highway Administration in Project Development and
Environmental Documentation. Her experience includes contributions for Cultural Resources
in the Tennessee Valley Authority (TVA) Reservoir Operation System (ROS) Environmental
Impact Statement (EIS).
Warren Carruth will serve as Field Supervisor far this project. Mr. Carruth has 20 years
' archaeological experience working in the Southeast, as well as experience in Central
America and the Middle East. He received his B.S. in Anthropology from the University of
Southern Mississippi. Mr. Carruth .has worked on countless projects. involving .cultural
resource surveys, site testing and evaluation, data recovery, and construction monitoring.
He performed the duties of Field Supervisor for many of these projects. He has conducted
historical research for many projects and has a special interest in African-American studies
and Civil War era sites. Mr. Carruth received a M.A. in History from the University of South
Alabama, His Master.'s thesis, "The Trials of Viola Edwards: A Window into the 1920s," was
prompted by the interesting and controversial history of an African-American woman, who
lived on property that was being investigated by archaeological testing.
Amy Carruth received a B.S. in Geography with a minor in Anthropology from the
University of South Alabama. She has 20 years experience working in the Southeast
performing cultural resource surveys, site testing and evaluation, and data recovery. For a
number of years she worked in university. settings conducting research based projects under
grants received from the National Science Foundation and the National Endowment for the
Humanities. She completed course work in Atlanta, Georgia, through Sterling Ledet &
Associates, Inc. for FreeHand graphics training. Ms. Carruth composes most of the graphics
for survey reports, in addition to research, writing, and editing. She is primarily interested
in Contact Period and Colonial sites, but has recorded and mapped many Piedmont
farmsteads and houses. These include the Laws homestead at the Little River Regional Park
and Natural Area in Durham and Orange counties, numerous farmsteads in Cleveland
County, North Carolina, along with structural remnants in Wake and Franklin counties. in
North Carolina. In addition to North Carolina Piedmont farmsteads, she has recorded many
in the South Carolina Piedmont and the Appalachian Summit Region in North Carolina.
Andrew Hill received his B.A. in Anthropology from the University of North Carolina and
has participated in numerous terrestrial archaeological surveys and data recoveries in his
three years at Legacy. His Phase I survey experience includes work in Maryland, North
Carolina, South Carolina, Tennessee, California, and Virginia. His Phase. II and Phase III
experience includes projects in Worcester County, Maryland and Wake, Stanly, Cherokee,
Orange, Pitt, and Macon counties in North .Carolina. Mr. Hill's interests include both historic
and prehistoric lifeways, as well as historic trading paths and the dissemination of cultural
traditions through time. He would admit preference to the Archaic period throughout the
Southeast and the Woodland Period within North Carolina. Mr. Hill has experience with
several GPS systems (Legacy is currently using a Trimble GeoExplorer CE series handheld)
for data recovery and mapping on (ArcView 8.1) GIS.
,aced iti2oberts obtained a B.A: in Anthropology from East Carolina University.. He has
participated in many types of archaeological Phase I surveys. in North Carolina, South
Carolina, Virginia, Maryland, and Tennessee. In these states he has helped to record
numerous nineteenth- and twentieth-century homesteads, farmsteads, and: mill sites, as
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well as Native American sites ranging from Archaic to Historic. His Phase III (data recovery
excavation) experience includes Site 31MA165 for the NCDOT and Site 18W0183 for the
Maryland SHA. Site 31MA165 was along-term habitation village of the. Qualla phase and
early to mid nineteenth-century brick clamp with modern farming usage of the land. Site
18W0183 was a colonial farmstead dating to the mid-eighteenth century and included
excavations of a house, two wells, and a privy. His laboratory work includes analyzing and
cataloging, creating databases, and preparing artifacts according to strict criteria
established by the North Carolina, South Carolina, Virginia, Tennessee, or Maryland curation
guidelines. Other duties consist of background research of reports and site files, as well as
editing reports. Mr. Roberts has.also received a~certificate from ESRI for ARCGIS I and his
other computer skills are Microsoft Office, Access, and Pathfinder Ofi=tce for the Trimble
GeoExplorer CE GPS. His research interests focus on the material culture of the Archaic and
Woodland periods.
XI. BIBLIOGRAPHY
Toy, D.
2001 Archaeological inspection of the Old. Carrboro Cemetery, Orange County, NC. Civil
Consultants, Inc., Durham, NC.
1998 Archaeological assessment at the Patterson. Mill Site in the Eno River Park, Orange
County, NC. North Carolina Department of Transportation, Planning and
Environmental Branch.
1995 Archaeological Assessment of St. Mary's Chapel Cemetery, Orange County, NC. The
Committee on,St. Mary's Chapel, Hillsborough, NC.
1993 Archaeological survey report for the replacement of Bridge 101 on SR 1005 over the
Haw River, Alamance and Orange counties, NC. North Carolina Department of
Transportation, Planning and Environmental Branch.
]ay, D., and M. Becker
1999a Archaeological Survey Report. Proposed Orange County Landfill Orange County on
Guess Road, North Carolina. Joyce Engineering, Inc., Greensboro, NC.
1999b Archaeological Survey Report. Proposed Orange County LandfiN Orange County on
Eubanks Road, North Carolina. Joyce Engineering, Inc., Greensboro, NC.
Toy, D., and A. Carruth
2003 Archaealogical Survey for the Proposed 1200-Acre Reservoir North of Shelby in
Cleveland County, North Carolina. Fish & Wildlife Associates, Inc. Whittier, NC.
Stine, L F., and D. ]oy
2001 Cultural Resource Survey of the tittle River Regional Park and Natural Area in
Orange and Durham Counties, Narth Carolina. State Clearinghouse Number CH 01=
C-0000-0141. Orange County ERCD, Hillsborough, NC.
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