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Home My WebLink About2020-766-E-Arts Commission-Orange County Historical MuseumGRASSROOTS ARTS PROGRAM / ARTIST PROJECT GRANT 2020‐21 Grantee Name Authorizing Official Project Title Award Grant Category ☐Grassroots Arts Program ☐Artist Project Grant Program Funding Source ☐North Carolina Arts Council ☐Orange County Date July 1, 2020 End Date June 30, 2021 OCAC Report Due Monday, July 12, 2021 Stipulations ☐Grantee must spend $ on the hiring of multicultural artists specified in the grant application. ☐Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials for the funded program. Recipients of operations‐related grants must include the OCAC logo with link to www.artsorange.org on grantee’s website. Download logos on the OCAC website at https://artsorange.org/grants/grantee‐resources ☐Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos and N.C. Arts Council credit line on all publicity materials for funded program. Recipients of operations‐related grants must include the OCAC logo with link to www.artsorange.org and N.C. Arts Council logo, credit line, and link to www.ncarts.org on grantee’s website. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee‐resources ☒The Grant Recipient must enter all events, exhibits, and performances (virtual or in‐ person) open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245‐2335 | kmurray@orangecountync.gov Orange County Historical Museum Sherry Appel Chair, Board of Directors Yesah, Journey of the Occaneechi Lecture Series $516.00 4 4 4 400.00 4 DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 1 Revised July 2018 ORANGE COUNTY ARTS COMMISSION 2020-21 GRANT AGREEMENT THIS AGREEMENT, entered into this 12 day of October, 2020, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1.Approved Grant Project. Grant funds are provided under this Agreement for the project (“Project”) described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2.Grant Award. Grant funds in an amount not to exceed ($ ) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient’s funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3.Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4.Responsibilities of the Grant Recipient Orange County Historical Museum five hundred sixteen dollars $516.00 DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 2 Revised July 2018 A. Implementation. The Project implementation shall take place between July 1, 2020 and June 30, 2021. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient’s request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission’s decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non–assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2021. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5.Responsibilities of the Arts Commission A.Payment. The Arts Commission shall release the grant funds in the amount of $ to the Grant Recipient. 6.Publicity A.Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal $516.00 DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 3 Revised July 2018 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i.County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii.North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7.Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8.Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9.Termination A.In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 4 DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 4 Revised July 2018 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10.Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 5 Revised July 2018 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient Date For and on behalf of Orange County Government Bonnie Hammersley, County Manager Date Sherry Appel Chair, Board of Directors DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 10/21/2020 10/22/2020 6 Revised July 2018 ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address: City State: NC Zip: Department: COUNTYMGR/Arts Commission Amount: Purpose: 2020-21 Arts Grants Budget Code(s): 37601020-683000 Vendor # (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date 10-15-2020 Approved by Board Yes No Agenda Date: This agreement is approved as to technical form and content: Department Director’s Signature Date: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer Date: Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney Date: Clerk to the Board Received for record retention: All Docusign contracts must be copied to Donna Lloyd upon completion @ Dolloyd@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board _Date:_ Orange County Historical Museum Sherry Appel 202-441-3160 201 N Churton St Hillsborough 27278 $516.00 3957 DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 10/16/2020 10/21/2020 10/22/2020 10/22/2020 Orange County Arts Commission Powered by Submittable Organization Name Orange County Hi stori cal Museum by Sherry Appel in 2020-21 Grassroots Arts Program Grant Application 201 N. Churton Street Hillsborough, North Carolina 27278 United States 202-441-3160 sherryappel@gmail.com 08/14/2020 id. 17219657 Original application 08/14/2020 APPLICANT INFORMATION Please tell us about your organization. Mailing Address of Organization 201 N. Churton St, Hillsborough, NC 27278 Is this a joint application between multiple organizations or schools? No How did you hear about our grant program? OCAC Enews Did you or a representative of your organization attend our grants training session? No Nature of Organization Non-arts Organization DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 Primary Organization Description The Orange County Historical Museum was incorporated in 1983; the Historical Foundation of Hillsborough and Orange County (HFHOC), incorporated in 2007, has operated OCHM for 13 years. Our mission is to enlighten and engage our County community as well as v isitors from around the world by preserv ing and interpreting the history of Orange County. A staff of two, supported by an activ e Board of Directors, manages the operations and exhibits. Our recent strategic plan stresses the importance of building a collection and exhibits that reflect the div ersity of our community. W hile currently closed due to Cov id, the Museum has an activ e Facebook page and recently redesigned website: orangehistorync.org. Virtual exhibits are ongoing with more expected in the year ahead. In September, the Museum will unv eil Yesah, Journeys of the Occaneechi, with lectures (either in- person or v irtual), music, and exhibits from the artifacts of the Occaneechi tribe. Our permanent exhibit, illustrating the deep history of Orange County, is being completely rev amped. Annually, the Museum sees more than 1,000 v isitors from all across the region, the country, and the world. During FY19-20, will your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? No Organization's EIN 56079289 Organization W ebsite www.orangehistorync.org Authorizing Official's Name Sherry (Sharon) Appel Authorizing Official's Title Chair, Board of Directors, Orange County Historical Museum Authorizing Official's Phone 202-441-3160 Authorizing Official's Email sherryappel@gmail.com Applicant Race W hite Financial Overview cae4dd4b-b744-4cc7-8fbb-375763aa5284.xlsx Organizational Financial Statements DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 OCHM_Budget.xlsx Deficit/Surplus Small surplus is being sav ed for "rainy day fund", particularly important during Cov id pandemic. PROJECT/PROGRAM INFORMATION Tell us about your project or program Title of Grant Request Yesah, Journeys of the Occaneechi Lecture Series Grant Amount Requested $1,000 Is the person in charge of this program or project different from the Authorizing Official? Yes Project Director Name Courtney Smith Project Director Title Exhibit/Program Coordinator, Orange County Historical Museum Project Director Street Address 201 N. Churton St., Hillsborough, NC 27278 Project Director Phone 304-445-6372 Project Director Email programs@orangehistorync.org W hat are you requesting funding for? A specific program or project Project/Program Summary Yesah is a Tutelo-Saponi work which means “the people.” Although the Yesah formed numerous bands including the Eno, Monacan, Manahoac, and Occaneechi, they were one nation, united by common ancestors and customs. This exhibit showcases the Occaneechi. It examines the journeys they hav e made ov er time both physically and culturally, sometimes unnoticed, but always as an integral part of our community. This exhibit will include Thursday lectures, v ia Zoom. September 24 -- Introduction to the exhibit October 8 -- Stephen Dav is, Associate Director & Adjunct Professor of Archaeology RLA at UNC will prov ide an historical ov erv iew. October 22 -- Lawrence Dunmore III, Tribal Historian OBSN, will tell ghost stories from the tribe. Nov ember 5 -- Vickie Jeffries, Tribal Historian, will discuss "Indigenous Herbs". DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 Project Start Date (no earlier than July 1, 2020) September, 2020 Project End Date (no later than June 30, 2021) January, 2021 Project Goals The project seeks to enrich our communities knowledge of the Occaneechi peoples with speakers who are internationally known for their expertise in the field. Funding for the project will enable the Museum to offer small honoraria to the speakers, leading to appreciation and potential further partnerships with indiv idual. In addition, the speaker on Nativ e Plants may include a cooking demonstration, so funding would also support supplies. Finally, the ov erall project will promotes appreciation for the connection between humans and the land, leading to potential land preserv ation and sustainable use Audience Description Intended audience are general public, historians, members of the Occaneechi tribe, school children, and other interested parties. The ev ents will be widely promoted and offered both through Zoom, and later on the website as a recorded performance. The Dunmore lecture on ghost stories will be just before Halloween, so it will be of interest to families as an alternativ e to the traditional trick or treat, giv en Cov id restrictions. Location Description The lectures will be held online, using the Zoom platform. Artist Description Stephen Dav is is the Associate Director & Adjunct Professor of Archaeology RLA at UNC. More information is av ailable at https://archaeology.sites.unc.edu/home/rla/staff/r-p-stephen-dav is/ Lawrence Dunmore III is reknown Tribal Historian, OBSN; information at https://www.ibiblio.org/storytelling/occ.html Vickie Jeffries is a Tribal Historian. More information at OBSN. https://aim-nc.com/v ickie-jeffries Are you hiring multicultural artists with the requested funds from this grant? Yes For each multicultural artist you intend to hire, please list their name, race, and how much you plan to pay them. Lawrence Dunmore, Nativ e American, $200. Vicki Jeffries, Nativ e American, $200. DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 How will the project/program be publicized and promoted to reach intended participants? Marketing channels will include the Museum's website, Facebook, Instagram accounts with some "boosting" on social media; news releases to all area media sources; direct mail through IContact; W HUP; emails through our collaborations with the Alliance for Historic Hillsborough, Burwell School, and other historic v enues. Specific outreach will be done through the school system, the tribal council, Visit Hillsborough, and other v enues. Posters will be displayed prominently throughout the county along with rack cards at v arious sites. How will you evaluate the success of the program? The social media analytics will prov ide specific outputs; giv en that the lectures will be recorded and av ailable online, we can track the number of v iews and length of each engagement. W e will also seek specific feedback from the tribe and each of the speakers to understand any responses they receiv e. Generally, we hope that the lectures will lead to increased interest in the exhibit; if the Museum is open, we will record the number of v isitors and how they found the exhibit. PROJECT/PROGRAM BUDGET Please fill out the charts below with your project's expenses and income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. NOTE FOR PANELISTS Only requests for program/project funds need to submit a program/project budget. Requests for operating funds should be ev aluated using the organization's financial docs submitted under "Organization Information." Project Expense c29ac089-0e88-4e09-87f2-432b308d0b7c.xlsx Project Income 0bdd2fc6-fe98-4996-84cd-a04e804a0281.xlsx Resumes of artists/administrators Biographical-Sketch-for-Stev e-Dav is.pdf Dunmore_bio.docx Vickie_Jeffries_bio.docx Board of Directors List OCHM_Board_and_Staff_List_8_13_20.docx IRS Tax Exemption Attachment_F_Federal_Tax-Exemption_Letter_- _Historical_Foundation_of_Hillsborough_and_Orange_County.pdf Publicity Samples Museum_Brochure.jpeg Brochure_insides.jpeg DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8 Example_of_promotion_for_speakers.pdf Lets_Play_poster.jpeg Rack_in_front_of_Museum.jpeg W ork Samples The-Ev olution-of-Siouan-Communities-in-Piedmont-North-Carolina-1991-Dav is-W ard.pdf The-Historic-Occaneechi.-Preliminary-Report-of-1984-Inv estigations-1984-Dickens-etal.pdf Video Sample: External Link 1 https://www.ibiblio.org/storytelling/occ.html Video Sample: External Link 2 n/a Video Sample: External Link 3 n/a Letters of support (optional) n/a DocuSign Envelope ID: 31305A9D-8F40-4739-96D2-F61810B87BE8