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Home My WebLink About2020-754-E-Arts Commission-Chapel Hill Carrboro Public School FoundationGRASSROOTS ARTS PROGRAM / ARTIST PROJECT GRANT 2020‐21 Grantee Name Authorizing Official Project Title Award Grant Category ☐Grassroots Arts Program ☐Artist Project Grant Program Funding Source ☐North Carolina Arts Council ☐Orange County Date July 1, 2020 End Date June 30, 2021 OCAC Report Due Monday, July 12, 2021 Stipulations ☐Grantee must spend $ on the hiring of multicultural artists specified in the grant application. ☐Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials for the funded program. Recipients of operations‐related grants must include the OCAC logo with link to www.artsorange.org on grantee’s website. Download logos on the OCAC website at https://artsorange.org/grants/grantee‐resources ☐Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos and N.C. Arts Council credit line on all publicity materials for funded program. Recipients of operations‐related grants must include the OCAC logo with link to www.artsorange.org and N.C. Arts Council logo, credit line, and link to www.ncarts.org on grantee’s website. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee‐resources ☒The Grant Recipient must enter all events, exhibits, and performances (virtual or in‐ person) open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245‐2335 | kmurray@orangecountync.gov Chapel Hill-Carrboro Public School Foundation Nancy Zeman Program Services Manager NC Jazz Ensemble for Fifth Graders $683 4 4 4 683.00 4 DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3 1 Revised July 2018 ORANGE COUNTY ARTS COMMISSION 2020-21 GRANT AGREEMENT THIS AGREEMENT, entered into this 12 day of October, 2020, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1.Approved Grant Project. Grant funds are provided under this Agreement for the project (“Project”) described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2.Grant Award. Grant funds in an amount not to exceed ($ ) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient’s funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3.Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4.Responsibilities of the Grant Recipient Chapel Hill-Carrboro Public School Foundation six hundred eighty-three $683 DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3 2 Revised July 2018 A. Implementation. The Project implementation shall take place between July 1, 2020 and June 30, 2021. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient’s request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission’s decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non–assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2021. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5.Responsibilities of the Arts Commission A.Payment. The Arts Commission shall release the grant funds in the amount of $ to the Grant Recipient. 6.Publicity A.Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal $683 DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3 3 Revised July 2018 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i.County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii.North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7.Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8.Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9.Termination A.In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 4 DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3 4 Revised July 2018 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10.Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3 5 Revised July 2018 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient Date For and on behalf of Orange County Government Bonnie Hammersley, County Manager Date Nancy Zeman Program Services Manager DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3 10/16/2020 10/21/2020 6 Revised July 2018 ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address: City State: NC Zip: Department: COUNTYMGR/Arts Commission Amount: Purpose: 2020-21 Arts Grants Budget Code(s): 37601020-683000 Vendor # (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date 10-15-2020 Approved by Board Yes No Agenda Date: This agreement is approved as to technical form and content: Department Director’s Signature Date: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer Date: Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney Date: Clerk to the Board Received for record retention: All Docusign contracts must be copied to Donna Lloyd upon completion @ Dolloyd@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board _Date:_ Chapel Hill-Carrboro Public School Foundation Nancy Zeman 919-225-0075 PO Box 877 Carrboro 27510 $683 58283 DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3 10/16/2020 10/17/2020 10/17/2020 10/21/2020 Orange County Arts Commission Powered by Submittable Organization Name Chapel Hi l l -Carrboro Publ i c School Foundati on by Nancy Zeman in 2020-21 Grassroots Arts Program Grant Application 750 S. Merritt Mill Road Lincoln Center Chapel Hill, North Carolina 27516 United States 919-225-0075 nzeman@chccs.k12.nc.us 08/07/2020 id. 17153566 Original application 08/07/2020 APPLICANT INFORMATION Please tell us about your organization. Mailing Address of Organization PO Box 877 Carrboro, NC 27510 Is this a joint application between multiple organizations or schools? No How did you hear about our grant program? OCAC Enews Did you or a representative of your organization attend our grants training session? Yes Nature of Organization Non-arts Organization DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3 Primary Organization Description The Chapel Hill-Carrboro Public School Foundation's (PSF) mission is to support public education in Chapel-Hill Carrboro Schools through programs that adv ance student enrichment and teacher dev elopment. Our v ision: All students in our schools receiv e an excellent and equitable education from the highest quality educators. Our Core Values/Beliefs: Ev ery child deserv es the best possible education; excellent educators ignite learning; and high quality public education is essential to academic success and a v ibrant community. W hat we do: Create awareness of the v alue and importance of quality public education; award grants for promising innov ativ e education practices; prov ide students with additional academic support and growth opportunities critical to academic success; offer educators and staff financial assistance for professional dev elopment; partner with the community and raise financial support from indiv iduals, foundations and businesses; and manage funds responsibly with the highest degree of ethical standards. During FY19-20, will your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? No Organization's EIN 561421976 Organization W ebsite publicschoolfoundation.org Authorizing Official's Name Nancy Zeman Authorizing Official's Title Program serv ices Manager Authorizing Official's Phone 9192250075 Authorizing Official's Email nzeman@chccs.k12.nc.us Applicant Race W hite Financial Overview 39c26d55-6ac2-4442-979c-f9fbf6d7aa96.xlsx Organizational Financial Statements CHC_PSF_Issued_Financial_Statements20182019.pdf DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3 2020-21_PSF_Operating_Budget_Final.xlsx Deficit/Surplus Surplus has been minimal PROJECT/PROGRAM INFORMATION Tell us about your project or program Title of Grant Request NC Jazz Ensemble for Fifth Graders Grant Amount Requested 1500 Is the person in charge of this program or project different from the Authorizing Official? No W hat are you requesting funding for? A specific program or project Project/Program Summary Each year, the fourth grade students of Chapel Hill-Carrboro City Schools (CHCCS) take a field trip to see the NC Symphony. W e would like to start the tradition of hav ing fifth grade students see the NC Jazz Ensemble from NC Central Univ ersity. Jazz is a unique music genre that started in African-American communities in the United States. The opportunity for students to see the NC Central Jazz Ensemble will allow them to see numerous musicians of color in action and will also support the fifth grade Social Studies curriculum as they learn about the origins of jazz music in our country. Project Start Date (no earlier than July 1, 2020) February 2021 Project End Date (no later than June 30, 2021) June 2021 Project Goals -Introduce CHCCS fifth graders to jazz music through concert sessions with the NC Central Jazz Ensemble. -Educate students on the origins of jazz music in the US in African- American communities in New Orleans as part of their fifth grade Social Studies curriculum that focuses on US History. -Make students aware of local music opportunities. -Make students aware of potential areas for post-high school study in music at nearby colleges and univ ersities. -Excite students about types of music they can earn to play so that many will be interested in joining band or orchestra as they enter middle school next year. DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3 Audience Description The audience will be approximately 1000 fifth grade students at all 11 of the CHCCS elementary schools. The estimated racial background of these students is: 1% American Indian; 14% Asian; 17% Hispanic; 11% Black; 50% white; and 7% Other. Location Description If students are attending schools in the second semester, the three concert sessions are expected to take place in one of our high school in March 2021. If distance learning is still in place in the Spring of 2021, then the concert series could take place v irtually. Artist Description The NC Central Univ ersity Big Bands, including the Jazz Ensemble, are under the direction of Dr. Ira W iggins. They hav e earned top honors at numerous American and international festiv als and hav e twice performed at the W hite House. Performances hav e featured many jazz greats, including Jimmy Heath, Branford Marsalis, Joey Calderazzo, James Moody, Keith Copeland, Donald Brown, Kenny Burrell, Roy Hargrov e, The Count Basie Orchestra, Clarence Seay, Frank Foster, Curtis Fuller, Ed Thigpen, Louie Bellson, Grady Tate, Alv in Baptiste, Clark Terry, Ellis Marsalis, Dick Oatts, Terell Stafford, Stev e W ilson, Vanessa Rubin, Nicholas Payton, Fred W esley, Maceo Parker, Freddie Cole, Antonio Hart, Nnenna Freelon and others. Are you hiring multicultural artists with the requested funds from this grant? Yes For each multicultural artist you intend to hire, please list their name, race, and how much you plan to pay them. The Director of the NC Central Jazz Ensemble is black as are a majority of the members. The group will be paid $1,500. How will the project/program be publicized and promoted to reach intended participants? All CHCCS District fifth grade teachers as well as the music teachers at each of the 11 elementary schools will be made aware of the concert date and schedule for when their school should attend. If classes are still being held v irtually in Spring of 2021, then teachers will prov ide links to students so they can join the concerts v irtually. How will you evaluate the success of the program? After the performance, a surv ey will be sent to all of the elementary music teachers. It will gather data on teacher perceptions of the logistics, the concert concept, the quality of the performance, the quality of the preparation materials, student engagement, impact on students, and other observ ations about the experience. PROJECT/PROGRAM BUDGET Please fill out the charts below with your project's expenses and income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3 NOTE FOR PANELISTS Only requests for program/project funds need to submit a program/project budget. Requests for operating funds should be ev aluated using the organization's financial docs submitted under "Organization Information." Project Expense 6cacf57d-68c9-4941-a93f-fd3a5b3530f2.xlsx Project Income f3e01e94-2325-4329-89f5-b15103bff200.xlsx Resumes of artists/administrators North_Carolina_Central_Univ ersity.pdf Board of Directors List PSF_BOARD_ROSTER_2020-2021.docx IRS Tax Exemption IRS_org_determination_letter_2015.pdf Publicity Samples n/a W ork Samples Samples_of_Outcomes_from_NC_Central_Jazz_Ensembles.pdf Video Sample: External Link 1 n/a Video Sample: External Link 2 n/a Video Sample: External Link 3 n/a Letters of support (optional) n/a DocuSign Envelope ID: 152B1521-01A5-4C37-B31E-1BE2D00774F3