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Home My WebLink About2020-746-E-Arts Commission-ISLAGRASSROOTS ARTS PROGRAM / ARTIST PROJECT GRANT 2020‐21 Grantee Name Authorizing Official Project Title Award Grant Category ☐Grassroots Arts Program ☐Artist Project Grant Program Funding Source ☐North Carolina Arts Council ☐Orange County Date July 1, 2020 End Date June 30, 2021 OCAC Report Due Monday, July 12, 2021 Stipulations ☐Grantee must spend $ on the hiring of multicultural artists specified in the grant application. ☐Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials for the funded program. Recipients of operations‐related grants must include the OCAC logo with link to www.artsorange.org on grantee’s website. Download logos on the OCAC website at https://artsorange.org/grants/grantee‐resources ☐Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos and N.C. Arts Council credit line on all publicity materials for funded program. Recipients of operations‐related grants must include the OCAC logo with link to www.artsorange.org and N.C. Arts Council logo, credit line, and link to www.ncarts.org on grantee’s website. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee‐resources ☒The Grant Recipient must enter all events, exhibits, and performances (virtual or in‐ person) open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245‐2335 | kmurray@orangecountync.gov ISLA Jenice Ramirez Executive Director Actividades Extra Escolares $1,429 4 4 4 1,429 4 DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 1 Revised July 2018 ORANGE COUNTY ARTS COMMISSION 2020-21 GRANT AGREEMENT THIS AGREEMENT, entered into this 12 day of October, 2020, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1.Approved Grant Project. Grant funds are provided under this Agreement for the project (“Project”) described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2.Grant Award. Grant funds in an amount not to exceed ($ ) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient’s funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3.Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4.Responsibilities of the Grant Recipient ISLA one thousand four hundred twenty-nine $1,429 DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 2 Revised July 2018 A. Implementation. The Project implementation shall take place between July 1, 2020 and June 30, 2021. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient’s request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission’s decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non–assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2021. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5.Responsibilities of the Arts Commission A.Payment. The Arts Commission shall release the grant funds in the amount of $ to the Grant Recipient. 6.Publicity A.Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal $1,429 DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 3 Revised July 2018 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i.County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii.North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7.Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8.Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9.Termination A.In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 4 DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 4 Revised July 2018 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10.Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 5 Revised July 2018 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient Date For and on behalf of Orange County Government Bonnie Hammersley, County Manager Date Jenice Ramirez Executive Director DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 10/16/2020 10/21/2020 6 Revised July 2018 ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address: City State: NC Zip: Department: COUNTYMGR/Arts Commission Amount: Purpose: 2020-21 Arts Grants Budget Code(s): 37601020-683000 Vendor # (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date 10-15-2020 Approved by Board Yes No Agenda Date: This agreement is approved as to technical form and content: Department Director’s Signature Date: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer Date: Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney Date: Clerk to the Board Received for record retention: All Docusign contracts must be copied to Donna Lloyd upon completion @ Dolloyd@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board _Date:_ ISLA Jenice Ramirez 919-265-7692 PO Box 16278 Chapel Hill 27516 $1,429 64935 DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 10/16/2020 10/16/2020 10/17/2020 10/21/2020 Orange County Arts Commission Powered by Submittable Organization Name ISLA by Casey Strange in 2020-21 Grassroots Arts Program Grant Application P.O Box 16278 Chapel Hill, NC 27516 Chapel-Hill, North Carolina 27516 NC United States 919-265-7692 casey@laislaschool.org 08/15/2020 id. 17224056 Original application 08/15/2020 APPLICANT INFORMATION Please tell us about your organization. Mailing Address of Organization P.O Box 16278 Chapel Hill, NC 27516 Is this a joint application between multiple organizations or schools? No How did you hear about our grant program? OCAC Enews Did you or a representative of your organization attend our grants training session? No Nature of Organization Arts Education Prov ider Not eligible at this time IMPORTANT NOTE FOR SCHOOLS: At this time, the status of in- person attendance in NC public schools is unknown. W e are working with our partners at The ArtsCenter to determine the best way to offer high-quality, accessible arts experiences for the children in Orange County and Chapel Hill-Carrboro schools. Because of this, the Grassroots Arts Program Application for schools will be delayed until the fall. All schools will be notified when the application period opens. DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 Primary Organization Description ISLA is an educational non-profit whose mission is to build community and leadership through educational Spanish language and cultural immersion programs. W e env ision an equitable society strengthened by the power, knowledge, and v alue of Latin American languages and cultures. Prior to the COVID-19 pandemic we ran an Saturday heritage language school, located at St. Thomas More in Chapel-Hill primarily for low-income Latinx students. Using an interdisciplinary approach that brought together the arts and exploration of the natural world with language and culture we worked to build a bridge between home and the classroom for our bi-cultural students, as well as prov iding them with enriching learning opportunities they might not otherwise hav e. Since the beginning of the COVID-19 pandemic we hav e mov ed our serv ices and our social enterprises online and reassessed the needs of the community we serv e, piv oting to a dual format that includes shortened v irtual Saturday heritage language classes and v irtual extracurricular activ ities, including: Arts, Sciences and Physical Activ ities throughout the week to keep students engaged, using their Spanish language skills and connected to their community in a way that supports their social and emotional dev elopment. In this grant application we are seeking support for the Arts programming that will make up a third of our v irtual extracurricular activ ities in Spanish for kids and families. During FY19-20, will your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? No Organization's EIN 455336885 Organization W ebsite laislaschool.org Authorizing Official's Name Jenice Ramirez Authorizing Official's Title Executiv e Director Authorizing Official's Phone 919-265-7692 Authorizing Official's Email jenice@laislaschool.org Applicant Race Hispanic/Latinx DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 Financial Overview 88eee941-b0b4-43bc-99c9-f06825508ed7.xlsx Organizational Financial Statements Budget_Draft_20-21.xlsx ISLA_Budget_2019-2020.xlsx Deficit/Surplus COVID-19 has created a financial difficulties for our organization, as we transition to digital/v irtual serv ices for the students and community we serv e. The additional costs related to this hav e been compounded by the increased difficulty fundraising during this time. W e endeav or to find greater support through direct donations, social enterprises and grants this year to counter deficits. PROJECT/PROGRAM INFORMATION Tell us about your project or program Title of Grant Request Arts for ISLA's Activ idades Extra Escolares Grant Amount Requested 2935 Is the person in charge of this program or project different from the Authorizing Official? No W hat are you requesting funding for? A specific program or project DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 Project/Program Summary ISLA's Activ idades Extra Escolares is a project to help engage students beyond the basics during this school year. So much emphasis has been made in the last few months on getting kids back to learning the basics, despite the pandemic, but we hav e found that our parents and students report that these basics are often ov erwhelming for students and de-motiv ating when there isn't a pairing with enjoyable outlets for students' creativ e energies! By ensuring that 1/3 of our programming is focused specifically on the arts and arts instruction we hope to prov ide a dev elopmentally and culturally appropriate outlet in the students' home language of Spanish to connect back to their joy for learning! W e know that the arts can prov ide a v ital outlet for self-expression and we see our students as needing that now more than ev er! They hav e so many experiences and feelings that are difficult to express, in addition to the boredom that comes to being stuck at home. W e are excited to bring this program to students, with the support of the Orange County Arts Commission, to help giv e students enriching experiences from the safety of their homes. W e hav e piloted numerous lessons and approaches this summer with our social enterprise SEPA's online summer camp classes and we hope that with a little extra financial support we will be able to bring this high quality programming, free of charge, to our ISLA students as well! Project Start Date (no earlier than July 1, 2020) October 1, 2020 Project End Date (no later than June 30, 2021) May 31, 2021 Project Goals In 2019, ISLA did a surv ey of the families who participate in our heritage language programming and found that for ov er half of our students ISLA's Saturday school was their only extracurricular activ ity. This was not ov erly surprising to us because as educators we know that far too often extracurricular activ ities like music, art and sports are where we see deep opportunity gaps between racial/ethnic minorities students and their non-minority peers. W hen the COVID-19 pandemic began we saw that our ISLA families became ev en more isolated than the general community and we are launching this project to attempt to allev iate the isolation and lack of opportunities for student and family engagement, during this coming school year. Specifically, we would like to see our students enjoying a positiv e outlet for their creativ ity, exploring culturally relev ant themes through artistic mediums and connecting with caring adult role models who can help them cultiv ate social/emotional skills while teaching them artistic fundamentals. DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 Audience Description These v irtual extra curricular arts classes are intended for ISLA's nearly 200, largely low-income, Spanish-speaking Latinx students and their families. Classes will be div ided up, based on age in order to ensure that they are meeting the students at their dev elopmental stage, but will be open and encourage the entire family to get inv olv ed and learning something new and fun! Additionally, as the class recordings will be freely av ailable v ia youtube we hope that they will be a v aluable resource to Spanish speakers and Spanish language learners, in the broader Chapel-Hill/Durham community and beyond. Location Description As ISLA has mov ed online this year the interactiv e webinar style extra curricular classes that will be offered through this project will be accessible through a digital platform for our students and their families. Recordings of these classes will then be av ailable to the general public v ia our youtube channel, so that the broader community can hav e access to these high quality Spanish language arts and cultural experiences! Artist Description ISLA has two artists on staff who regularly teach art and music classes for ISLA's heritage language students, as well as for ISLA's social enterprise SEPA, which generates part of the income that keeps ISLA's heritage language programming free for Spanish speaking students and families. Pav elid Castaneda is a musician, as well as educator with ov er 30 years of experience. He has been inspiring ISLA students for years in his classroom and we are excited to bring his lessons and talents to more of our ISLA students and the broader community through this project. Bryan Ramirez is a v isual artist and digital guru! He has played a fundamental role in bringing the arts with us as we transitioned our serv ices online and he has a way of capturing students' attention across the digital div ide while teaching fundamental lessons about shapes, colores and shading that are rolled together with cultural tidbits! ISLA is so proud to work with these two phenomenal artists and educators and we appreciate them taking the lead to help us select other artists in the areas of dance (Latin traditional and contemporary dances) and theater who like them are also inspiring educators. Are you hiring multicultural artists with the requested funds from this grant? Yes For each multicultural artist you intend to hire, please list their name, race, and how much you plan to pay them. Pav elid Castaneda, Latino, $800 Bryan Ramirez, Latino, $800 Outside contracted artists combined, Latinx, $770 DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 How will the project/program be publicized and promoted to reach intended participants? The liv e classes as part of this project will be publicized through internal digital marketing and social media including facebook groups, whatsapp groups, and email newsletters. The v ideos of classes will be shared publicly v ia the ISLA youtube channel and will be publicized through social media including facebook, instragram, twitter and other platforms. How will you evaluate the success of the program? The success of this program will be measured the serv ices deliv ered as well as the impact of those serv ices. Serv ice deliv ery will be measured in the student/family attendance for indiv idual interactiv e liv e v irtual classes and v iews of v ideo captures. The impact of serv ices will be measured through feedback from families attending these extracurricular arts opportunities. PROJECT/PROGRAM BUDGET Please fill out the charts below with your project's expenses and income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. NOTE FOR PANELISTS Only requests for program/project funds need to submit a program/project budget. Requests for operating funds should be ev aluated using the organization's financial docs submitted under "Organization Information." Project Expense e36be966-bb2f-4f48-870e-2034ec3f1176.xlsx Project Income 7f54d464-fad3-475e-9e67-c30d5f00ce44.xlsx Resumes of artists/administrators Artists_Bios.docx Board of Directors List Addresses_of_Board_of_Directors_2020.docx IRS Tax Exemption IRS_Determination_of_tax_exemption_ISLA_1.pdf Publicity Samples 2.png 1.png W ork Samples BryanRamirez.pdf Pav elidCastaneda.pdf Video Sample: External Link 1 https://www.youtube.com/watch?v =Tn6ANt_FnQM DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83 Video Sample: External Link 2 https://www.youtube.com/watch?v =tuMpN3D0SYw Video Sample: External Link 3 https://www.youtube.com/watch?v =leN6bllq5Ys Letters of support (optional) n/a DocuSign Envelope ID: CBAB0CFC-0EC0-479E-9AFB-49B5E0339C83