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HomeMy WebLinkAbout2020-720-E Please_DocuSign_20_10_26_Doty_Paramedic_Acad1 Revised August 2018 NORTH CAROLINA Contract No.20 - ORANGE COUNTY PARAMEDIC ACADEMY TRAINING AGREEMENT This Employment Agreement made and entered into this 26th day of October, 2020, by and between Orange County on behalf of its Emergency Services Department (“County”), and Thomas Doty (“Trainee”). W I T N E S S E T H: Whereas, the County has determined that there are mutual interests and advantages for the County to provide paramedic training through a Paramedic Academy Program (“Academy”) to address a shortage of qualified paramedics, and Whereas the Orange County Emergency Services Department has developed a Paramedic Academy Program to train eligible persons to become North Carolina Office of Emergency Medical Service (“OEMS”) Certified Paramedics; and WHEREAS, the Trainee is a person who desires to train to become an OEMS Certified Paramedic and is eligible to be trained through the Paramedic Academy; and WHEREAS, during the Academy, which includes both classroom and clinical training, the Trainee will be employed with Orange County in a Paramedic Trainee position receiving both a salary and employee benefits during the training period; and WHEREAS, the County and the Trainee mutually agree that in return for the County providing both salary and employee benefits to the Trainee during the Training Period, the Trainee will provide the County with a minimum of two years full-time employment as an OEMS Certified Paramedic following completion of the Academy training. NOW, THEREFORE, for the purpose and subject to the terms and conditions hereinafter set forth, it is agreed as follows: 1. Term. The term of this Agreement from the date of this Agreement until two years after the Trainee has been certified by OEMS as a Paramedic within the State of North Carolina and passed the Orange County Medical Director’s Oral Board Exam and released to perform the duties of a paramedic within Orange County. 2. Training. The County and the Trainee agree the Trainee will attend Paramedic Academy to be trained and certified as a Paramedic in accordance with North Carolina Office of Emergency Medical Service. DocuSign Envelope ID: 6B2F8A58-C01B-416D-BB50-D8EF5D7B67B5 2 Revised August 2018 3. Training Period. The training period is the time in which the Trainee is seeking to become credentialed by OEMS as a Paramedic within the State of North Carolina and released to perform the duties of a Paramedic by the Orange County Medical Director. The training period includes time in which the Trainee is either in classroom, doing clinical work or precepting with the County Emergency Medical Services. 4. Salary and Employee Benefits. The Parties agree that the “salary” paid and employee benefits provided to the Trainee during the Training Period is not payment for services rendered, but, rather, is provided to the Trainee solely so that the Trainee may devote full time to the training program and further, that said salary does not constitute “wages”, “salary” or “compensation” insofar as those words may be interpreted as payment made in return for services rendered. Although Trainee is classified as an employee of the County during the Training Period, Trainee is not expected to, and will not be directed to, perform “work” which will be beneficial to the County during the training period. Trainee may, however, be required to perform certain tasks performed by credentialed Paramedics for the purpose of leaning how to perform such tasks correctly or to perform services as an EMT-B or EMT-I on an intermittent basis either during an emergency or where surge protection is required. However, this time shall not exceed 10% of the training period. 5. Obligations of the County: a. Salary. i. During Training Period. The County will provide the Trainee a salary of a Grade 14 Paramedic during the training period, which is an annual salary of thirty two thousand, five hundred ninety seven dollars and 00/100 ($32,597) ten percent (10%) below the starting salary of a Paramedic, from the date of employment until the Trainee is released to practice at the Paramedic level in accordance with OEMS regulations and Orange County’s Practices and Protocols. The approximate cost of the total salary during the training period shall be eight thousand one hundred forty nine dollars and 00/100 ($8,149.00). ii. After Training Period. Once the Trainee is released to practice at the Paramedic level they will receive an increase in salary equivalent to the minimum annual salary of a Grade 14 Paramedic in accordance with Orange County Salary Schedule. Thereafter, during the term of the Agreement the Trainee will receive increases under the same terms and conditions as other employees in similar positions. b. Employment Benefits. During the Training Period and thereafter the Trainee shall receive all employment benefits in accordance with the Orange County Personnel Ordinance, except as provided herein. DocuSign Envelope ID: 6B2F8A58-C01B-416D-BB50-D8EF5D7B67B5 3 Revised August 2018 c. Employment after Training Period. After completion of the Training Program, certification by OEMS as a Paramedic and authorization to practice in Orange County by the Medical Director the Trainee shall be employed by the County as a Grade 14 Paramedic. 6. Obligation of the Trainee. a. The Trainee acknowledges the expense incurred by the County for the training, salary and benefits provided to the employee to enable the Trainee to be certified as a Paramedic. The Trainee agrees that the salary paid to the employee during the Training Period is provided to the employee in exchange for a service, in which the Trainee must provide to the County by serving as a Paramedic in the Orange County Emergency Services Department for a two year period. b. Once the Trainee has completed the Training Period, been certified by the North Carolina OEMS as a Paramedic and has being released to practice in Orange County by the Orange County Emergency Services Medical Director the Trainee shall serve as a Paramedic for the County for two years. c. The Trainee will devote full time and best efforts to the Training Program and diligently perform all assignment made in connection therewith. At all times during the term of the Agreement, the Trainee shall maintain a proficient level of service, which includes receiving scores on all practical and written testing sufficient to meet Orange County Emergency Services Department standards of practice. d. The Trainee shall not work in a fulltime capacity in any volunteer capacity in Orange County or as a paid employee in another EMS system or hospital, doctor’s office or medical facility within this two year period. Trainee may work part-time for another EMS system with express written approval from the County Manager; however, the Trainee may not work more than one twelve- hour shift per week. e. Reimbursement. i. Calculation of Reimbursement. 1. Separation during Training Period. If the Trainee resigns or is terminated during the Training Period, they shall reimburse the County the full amount of their salary during the Training Period as provided in Section 5.a. above or a portion thereof. 2. Separation after Training Period. If the Trainee resigns or is terminated within two year period of time following completion DocuSign Envelope ID: 6B2F8A58-C01B-416D-BB50-D8EF5D7B67B5 4 Revised August 2018 of the Training Period The amount to be reimbursed shall be calculated as an amount equal to the sum of the salary as provided in section 5.a. divided by twenty-four, and then multiplied by the number of months less than twenty-four which the employee has served the County as a Paramedic. ii. Collection of Reimbursement. 1. The Trainee agrees that any amount to be reimbursed or any portion of any amount to be reimbursed may be deducted and retained by the County from any compensation or other monies owed by the County to the Trainee at the time of resignation, including Trainee’s final paycheck and vacation leave. 2. In event the funds available from the monies owed to the Trainee by the County are not sufficient to fully reimburse the County; the Trainee agrees that they are personally responsible for the repayment to the County of all monies owed to the County and shall repay the County in monthly installment payments as agreed upon by the County. 3. The Trainee shall notify the County of the employee’s place of residence while in the employ of the County and until such time as the debt for total training expenses is satisfied in full. 7. Probationary Period. During the training period, Trainees are probationary employees and have only those rights afforded to probationary employees under the Orange County Ordinance. Once the Trainee is released to practice in the Orange County EMS system, the County and the Trainee agree, the Trainee will be on a one year probation period. 8. Termination. During the Training and Probationary Period the Trainees performance will be monitored by Emergency Services Department staff. If the Trainee performance is found to be unsatisfactory or there is an incident or incidents of unacceptable personal conduct, this may result in dismissal of the Trainee from the training program or from employment with Orange County at the discretion of the County. 9. Right to be Represented by Counsel. The Trainee acknowledges that they were not coerced into this Agreement; provided a copy of this Agreement prior to its execution; has had a full and fair opportunity to review the terms, comment upon them, and request any changes; that any changes the Parties agreed upon have been made; and further that they have been given the opportunity to retain and consult with legal counsel of their own choosing prior to execution of the Agreement. DocuSign Envelope ID: 6B2F8A58-C01B-416D-BB50-D8EF5D7B67B5 5 Revised August 2018 10. Confidentiality. The Agreement and the terms thereof are a public record under N.C. Gen. Stat. § 153A-98(b)(4). North Carolina state law requires that the terms of any contract by which the Trainee is employed whether written or oral, past and current, to the extent that the county has the written contract or a record of the oral contract in its possession, is public records. 11. Entire Agreement. The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the Parties unless and until modified by a written instrument signed by the Parties. Modifications may be evidenced by facsimile signatures. 12. Governing Law. Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and venue shall be Orange County. 13. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. The terms and condition of this Paramedic Academy Training Agreement is understood and the signatures indicate that Parties understand and shall adhere to the terms of this agreement. ORANGE COUNTY, NORTH CAROLINA TRAINEE By _________________________________ By ________________________________ Bonnie Hammersley, County Manager Trainee Thomas Doty ___________________________________ Printed Name Date _______________________________ Date: _______________________________ DocuSign Envelope ID: 6B2F8A58-C01B-416D-BB50-D8EF5D7B67B5 10/10/202010/15/2020 6 Revised August 2018 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Department Party/Vendor Name: Thomas Doty Party/Vendor Contact Person: Contact Phone: 17659148728 Party/Vendor Address: 2712 Anthony Rd. City Burlington State: NC Zip: 27215 Department: EMS Amount: $32,597 Purpose: Paramedic Acadmey Agreement Budget Code(s): 10757510 Vendor # N/A (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date October 26, 2020 Approved by Board Yes No Agenda Date: This agreement is approved as to technical form and content: Department Director’s Signature ________________________________________ Date: ________ Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to Donna Lloyd upon completion @ Dolloyd@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 6B2F8A58-C01B-416D-BB50-D8EF5D7B67B5 10/10/2020 10/12/2020 10/15/2020   Orange County Emergency Services Emergency Medical Services Philp Nick Waters Building 510 Meadowlands Dr. Hillsborough, NC 27278 To:    Thomas Doty    From:    Kim Woodward, EMS Division Chief    Date:    October 9, 2020     2020 Paramedic Academy    Welcome aboard!!  We want to take this opportunity to congratulate you on being chosen for the 2020  Paramedic  Academy.  Here are a few things to address with you as you begin your newest adventure in  EMS.        Attached is the contract that you will need to sign electronically through Docu‐sign.  We will  be meeting with you via go to meeting this Friday to answer any questions you may have  remaining.  It is ok to wait to sign until after our meeting on Friday.   If there will be any  major delays, please let me know.    This contract has to be signed for you to continue in the  program as part of the Orange County Paramedic Academy.  DocuSign Envelope ID: 6B2F8A58-C01B-416D-BB50-D8EF5D7B67B5            During the time you are in the Paramedic Academy at DTCC James Johnson, EMS Supervisor  and FTEP Coordinator, will be your supervisor.  The  scheduling of your weekly EMS unit ride  times will be handled through James in conjunction  with the Shift Supervisors.  It is vital that  you communicate with James to ensure that you meet  your weekly work hour  requirements.  We will attempt to have you work the same number of scheduled hours as  any other EMS employee on a 24/72 or 12 hour rotating schedule. This means that you will  rotate between a 36 hour workweek and  a 48 hour workweek.   Excessive overtime will not  be allowed because we want you to focus on your education.  As you know your class is  expected to be 24 hours of classroom hours and an average of 12 – 24 hours of hospital   time per week.  There will be a plan to make the time you will have to  ride on an ambulance  is consistent.   We realize that things might come up where you need  to be removed or  added to the schedule on short notice.  Early notification is the key to ensure that these  short notice events are handled appropriately and timely.  Ensure that you  keep the lines of  communications open and check in frequently.  If you fail to work the  minimum of 36 hours  per week you will be required to use annual leave to make up the  difference.  Leave without  pay will not be recommended by the Emergency Services Director.     You may be asked when on an EMS unit to staff as a second person.  The hours for which  you staff as an EMT (second rider status) are not counted toward the salary payout for school  should there be a breach of contract.  Only class, program clinicals and field internship (third  rider trainee status) are counted.     You will still be expected to come to continuing education unless there is a direct conflict in  your program calendar.  The Con‐Ed schedule has been established through next June so  you will be asked to schedule around that whenever possible.  If a conflict arises please let  James Johnson know as early as possible.     There will be many questions that come up throughout the program.  Please try to forward  those questions through James so that we can remain consistent in case the same question  arises with anyone else.  Our goal is to be fair and consistent but we will need your help to  do  that and James will need you to keep him informed.  We are here to assist to in any way  possible.  We want to see you succeed and become an asset to Orange County.      We expect you to put in every effort that you can to shine in this program.  Remember you are an  extension of Orange County and your actions will be scrutinized.  Don’t forget about your families and  take time with them whenever possible.  This program will be very demanding and it will put a strain on  your personal life, so you will need to prepare for that.  We will be here to assist in whatever way we  can.  DocuSign Envelope ID: 6B2F8A58-C01B-416D-BB50-D8EF5D7B67B5           We will be reviewing your success throughout the program.  Do not be surprised when we check in on  you or ask your instructors how you are doing in the program.  We will at some point ask these  questions of everyone.  Display a positive and professional demeanor and appearance while in the  program and make ethical and moral decisions.  Have the mindset to make this the greatest educational  experience ever and do not forget why you are doing this.  Again, we say congratulations, work hard  and at the end you will be very proud of your accomplishment as will we.  Thank you.    Sincerely,        Kim Woodward  EMS Division Chief          DocuSign Envelope ID: 6B2F8A58-C01B-416D-BB50-D8EF5D7B67B5