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HomeMy WebLinkAboutAgenda - 06-15-2021; 8-g - JCPC Certification and County Plan for FY 2021-2022 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 15, 2021 Action Agenda Item No. 8-g SUBJECT: JCPC Certification and County Plan for FY 2021-2022 DEPARTMENT: Social Services ATTACHMENT(S): INFORMATION CONTACT: 1. NC Department of Public Safety Nancy Coston, 245-2802 Juvenile Crime Prevention Council Sharron Hinton, 245-2840 Certification 2. Juvenile Crime Prevention Council County Plan 2021-2022 PURPOSE: To approve the Orange County Juvenile Crime Prevention Council (JCPC) Certification and County Plan for FY 2021-2022. BACKGROUND: Orange County receives $359,096 from the NC Department of Public Safety to provide program services to juvenile offenders through the JCPC. The County is required to provide a 30% match which totals $107,729, which is included in the recommended budget. (Note: The attached funding grid reflects the County match as well as other local dollars awarded to the program agencies. Additionally, the County Cash Match column totals $93,620. The remaining $14,109 of County cash match will be awarded at the same time the JCPC makes a decision regarding the $47,024 of Unallocated JCPC funds.) Every JCPC in the State of North Carolina must be certified to perform the legislated duties outlined in the North Carolina General Statutes. The certification verifies that the local JCPC has completed the following responsibilities in its efforts to function within the guidelines of legislation: • Membership: positions are filled and appointed by the Board of Commissioners with staggered terms; • By-laws: the JCPC has current bylaws; • Policies and Procedures: the JCPC has written policies and procedures for funding of programs and conflict of interest; • Leadership: the JCPC has a Chair and Vice-Chair at a minimum; • Minutes: minutes of meetings are recorded and maintained; • Meetings: the JCPC meets at least bi-monthly and a majority of members is required to conduct business; • Program Monitoring/Evaluation: the JCPC monitors and evaluates all funded programs; • Media and Requests for Proposal (RFP): the JCPC communicates through the media and by written RFP the availability of funding to all public and private non-profit agencies and interested community members that serve at-risk children and their families; 2 • Public Awareness: the JCPC announces meetings in advance to the public and makes the community aware of the results of the planning process; • Risk Factor Assessment: the JCPC documents prioritization of risk factors; • Comprehensive Strategy Assessment: the JCPC documents services available to meet prioritized risk factors and an assessment of gaps issues and barriers to needed services; • Needed Interventions: the JCPC documents the prioritized, needed interventions; • Outcomes and Strategies: the JCPC reviews juvenile justice data and develops specific outcomes and strategies for implementation; • Funding: the JCPC Annual Plan includes the Funding Plan FINANCIAL IMPACT: The Certification document must be received by the NC Department of Public Safety, Division of Adult Correction and Juvenile Justice, by June 30, 2021 in order for local program funds to be disbursed beginning in the month of July. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends that the Board approve the JCPC Certification and County Plan for FY 2021-2022 and authorize the Chair to sign the associated documents. Attachment 1 3 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS G.S. 14313-853 allows for a 2-year funding cycle for programs that meet the requirements of the statute and have been awarded funds in a prior funding cycle. Indicate below if the JCPC plans to allow for a 1-year or 2-year funding cycle. 1-Year Funding: FY 2021-2022 Membership A. Have the members of the Juvenile Grime Prevention Council been appointed by county commissions<<es es B. Are members appointed for two-year terms.and are those terms staggered? es C. Is membership reflective of social-economic and racial diversity of the community? D. Does the membership of the Juvenile Crime Prevention Council reflect the required positions ided N.C.G.S.§143B-846? o If not,which positions are vacant and why? Member of Faith Community-seat was vacated in FY19-20 and council has been unable to fill Person Under the Age.af 21 -recruitment efforts to replace current member(graduating and going to college out of state) have been unsuccessful Organization A. Does the JCPC have written Bylaws? Yes B, Bylaws are Attached C. Bylaws contain Conflict of Interest section per JCPC policy and procedure. Yes D. Does the JCPC have written policies and procedures for funding and revile ? Yes E. These policies and procedures Attached F. Does the JCPC have officers and are they elected annually? Yes Meetings A. JCPC meetings are considered open and public notice of meetings is provided. Yes B. Is a quorum defined as the majority of mgmbership and required to be present in order to conduct business JCPC meetings? Yes C. Does the JCPC meet six (6)times a year at a minimum? Yes D. Are minutes taken at all official meetings? Yes E. Are minutes distributed prior to or during subsequent meetings? Yes Planning A. Does the JCPC conduct a biohrniol.planning process which includes a needs assessment, moLnit programs and funding;allocatiAft process? - Yes B. Is this Biennial Plan presented to the Board of County Commissioners and to DP Yes C. Is the Funding Plan approved by the full council and submitted to Commissio or th Yes Public Awareness A. Does the JCPC communicate the availability of funds to all public and private non-profit agencies which serge children or their families and to other interested community members? Yes 0 RFP, Distribution List, and Advertisement attached B. Does the JCPC complete a biennial needs assessment and make that information available to agencies which serve children or their families, and to interested community members? Yes N erdue Tax Dept ` A. As recipient of the county DPS JCPC allocatiogMes the County certify that it has no overdue tax debts, as Als Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification DRAFT Form structure last revised August 2020 NC Department of Public Safety 4 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS defined by N.C.G,S, §105-243,1, at the Federal,State, or local level? Briefly outline the plan for correcting any areas of standards non-compliance. Not applicable Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification DRAFT Foam structure last revised August 2020 NC Department of Public Safety 5 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS Instructions: N.C.G.S. § 14313-846 specifies suggested members be appointed by county commissioners to serve on local Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicate the person appointed to serve in each category and his/her title. Indicate appointed members who are designees for named positions. Indicate race and gender for all appointments. Specified Members blame Title Designee Race Gender 1) School Superintendent or designee Sherita Cobb Director of Student Black or African- Female Support Services American 2) Chief of Police or designee Megan Johnson Crisis Unit Supervisor © White Female 3) Local Sheriff or designee Tina Sykes Lieutenant ® White Female 4) District Attorney or designee Gregory Rouse Assistant District 10 Black or African- Male Attorney American 5) Chief Court Counselor or designee Amanda Farris Chief Court Counselor White Female 6) Director, Local Management Entity/ Stephanie Jones System of Care White Female Managed Care Organization(LME/MCO),or Coordinator 0 designee 7) Director DSS or designee Bernard Miles CPS Treatment 0 Black or African- Male Supervisor American 8) <County Managers or designee Sharron Hinton Human Services Q Black or African- Female Manager American 9) Subs%irce A-b se Professional Carol McClelland Director of Outpatient White Female Services 10) Member of Faith Community 11) County Commissioner Amy Fowler Orange County White Female Commissioner 12) A Person Under the Age of 21 Luke Dennis Student(high school) White Male 13) A Person Under the Age of 21,or a member of the public representing the interests of families of at-risk juveniles 14) Juvenile Defense Attorney Zlrista Collazo Assistant Public White Female Defender 15) Chief District Judge or designee Hathaway District Court Judge © White Male Pendergrass 16) Member of Business Community Blair Nell Owner/Broker White Female 17) Local Health Director or designee, Donna King Director,Health White Female Promotion and I Education Services 18) Rep. United Way/other non-profit Gayane Chambless Coordinator,Orange White Female Partnership for Alcohol and Drug Free Youth 19) RepresentativeNarks and Rec Robyn Glass Recreation Programs White Female Coordinator 20) County�`.Q'q*missioner appointee Charlos Banks Senior Executive Black or African- Female Director of Student American Services 21) County Commissioner appointee Meg urk Community Safety White Female Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification DRAFT Form structure last revised August 2020 NC Department of Public Safety 6 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS Specified Members Name Title Designee Race Gender Planner 22) County Commissioner appointee Tami Pfeifer Youth Behavioral White e Health Lialson 40 23) County Commissioner appointee 24) County Commissioner appointee 25) County Commissioner appointee ,! 26) County Commissioner appointee Form JCPCIQP 002(a)Juvenile Crime Prevention Council Certification DRAFT Form structure last revised August 2020 NC Department of Public Safety 7 SECTION VI: BUDGET NARRATIVE JCPC Administration Fiscal Year FY 21-22 Item# Justification Expense In Kind Expense 220 Food for meetings ($375 x 6 JCPC meetings=$2,250; $200 x $2,650 1 funding committee meeting; $200 x 1 risk and needs committee meeting:totals$2,650) 260 General office supplies for meetingslcornmittee work to conduct $600 legislative mandated JCPC business 310 Travel stipend to assist with training opportunties for JCPC $1,825 members and/or JCPC funded program providers 390 Training registration costs for members and JCPC program $1,825 providers 390 Registration/lodging related to training opportunties for JCPC $1,825 members and JCPC program providers 390 Other JCPC needs $7,679 430 Copier rental (--$166 x 12 months= $2,000) $2,000 TOTAL $18,404 Annual Expense Annual In Kind Job Title wages Wages TOTAL Form JCPC/PA 004 JCPC Program Application DRAFT Farm structure last revised 12M/2012 Department of Public Safety 8 SECTION Vll Program: JCPC Administration Fiscal Year: FY 21-22 Number of Months: 12 Cash In Kind Total I. Personnel Services $0 120 Salaries&Wages $0 180 Fringe Benefits $0 190 Professional Services' $0 *Contracts MUST be attached 11. Supplies&Materials $3,250 $3,250 210 Household&Cleaning $0 220 Food&Provisions $2,650 $2,650 230 Education&Medical $0 240 Construction&Repair $0 250 Vehicle Supplies&Materials $0 260 Office Supplies and Materials $600 $600 280 Heating&Utility Supplies $0 290 Other Supplies and Materials $0 Ill.Current Obligations&Services $13,154 $13,154 310 Travel&Transportation $1;825 $1,825 320 Communications $0 330 Utilities $0 340 Printing&Binding $0 350 Repairs&Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $11,329 $11,329 IV. Fixed Charges&Other Expenses $2,000 $2,000 410 Rental or Real Property $0 430 Equipment Rental $2,000 $2.000 440 Service and Maint.Contracts $0 450 Insurance&Bonding $0 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture&Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings,Structure&Improv. $0 Total $18,40.4 $18,404 Form 7CPCIPA 004]CPC Program Application DRAFT Farm structure last revised 12/31/2.012 Department of Public Safety 9 BY-LAWS ORANGECOUNTY JUVENILE CRIME PREVENTION COUNCIL ARTICLE I: NAME AND PURPOSE Section 1 General Statute 143B-845 - 852 sets out that it is the intent of the General Assembly to prevent juveniles who are at risk from becoming delinquent and develop community-based alternatives to youth development centers and to provide community-based delinquency, substance abuse and gang prevention strategies and programs. g The statute also says that the General Assembly intends to provide non- institutional disposition alternatives that will protect the community and juveniles.These programs and services are to be planned at the local level by local Juvenile Crime Prevention Councils (hereinafter referred to as The Council)in partnership with the state. Section 2 The name of this body shall be the Orange County Juvenile Crime Prevention Council. Section 3 The Council is created by the General Assembly and accountable to the ©range County Board of Commissioners, (hereafter referred to as County Commissioners).The Council is made up of interested Orange County citizens and professionals. Section 4 An important function of The Council is to make recommendations to the County Commissioners regarding the expenditure of funds for programs geared toward the prevention of and intervention into juvenile delinquency and to provide oversight to those programs funded to provide services. Section 5 Review the needs of juveniles in Orange County who are at risk of delinquency or who have been adjudicated undisciplined or delinquent, evaluate the resources available to address those needs,and develop strategies to address unmet needs. Section 6 Fund direct services to intervene and appropriately respond to and treat the needs of juveniles at risk of delinquency through the study of juvenile risk/needs data as well as other community data. 10 Section 7 Fund direct services to intervene and appropriately respond to the needs of juveniles who have been associated with gang activity or who are at risk of becoming associated with gang activity. Section 8 Ensure that appropriate intermediate dispositional options are available and shall prioritize funding for dispositions of intermediate and community level sanctions for court adjudicated juveniles under minimum standards adapted by the Department of Public Safety,Division of Adult Corrections and Juvenile Justice. Section 9 Evaluate programs funded by The Council as a condition of continued funding. Section 10 Increase public awareness of the causes of delinquency and of strategies to reduce the problem. Section 11 Plan for a permanent funding stream for delinquency prevention programs, Section 12 Comply with current DPS JCPC Policies and Procedures, ARTICLE II: MEMBERSHIP Section 1 For Orange County to receive funding, the County Commissioners must appoint a Council that consists of not more than 26 members and should include,if possible,the following: 1. The local school superintendent or designee; 2. The chief of police in the county or designee; 3. The local sheriff,or designee; 4. The district attorney,or designee; 5. The chief court counselor, or designee; 6. Director,Local Management Entity/Managed Care Organization (LME/MCO), or designee abuse authority,or designee 7. The director of DSS, or designee; 8. The county manager, or designee; 9. The substance abuse professional; 10. A member of faith community; IL. A county commissioner; 12. Two persons under the age of 21,or one person under the age of 21 and one member of the public representing the interests of families of at-risk juveniles 13. A juvenile defense attorney; 14. The Chief District Count Judge or designee; 15. A member of the business community; 16. The local health director, or designee; 17, A representative of United Way or other non-profit; 11 18. A representative of local parks and recreation, and 19. Up to seven members appointed by the board of county commissioners. Section 2 Each member shall serve a term,of two years and may be reappointed by the County Commissioners.Terms of appointment shall begin July 1"of each year. { E Section 3 The Council shall make recommendations to the County � Commissioners to fill any,membership vacancies. 1 Section 4 Three consecutive unexcused absences shall constitute grounds for replacement. Members are expected to notify the chairperson in advance of scheduled meetings if unable to attend. Section 5 A quorum shall be a majority of appointed members. ARTICLE III: OFFICERS Section 1 The offices shall consist of a Chairperson,Vice-Chair, Secretary and Treasurer(optional) Section 2 These officers shall be elected from The Council membership on an annual basis and on or before the first meeting of the fiscal year and may succeed themselves. The elected officers of The Council shall include: 1. Chair—Shall preside over all meetings with a set agenda and shall decide all matters of order and procedures subject to these Bylaws; has the authority to appoint committee members and subcommittees as necessary to conduct business of The Council;accountable to the JCPC and DPS for the expenditures of the JCPC administrative fronds and ensures all fiscal reports for these funds are completed and submitted to DPS by the established DPS due dates; responsible for approving JCPC Program.Agreements, Program Agreement Revisions,Third Quarter Accountings and Final Accountings through the DPS electronic signature process,responsible for the submission of the Annual Report, County Funding Plan,JCPC Certification and other fiscallfunding 1 documents per direction of DPS.The Chair represents The Council before l the County Commissioners and other agencies and community groups, 2. Vice-Chair—Shall serve as acting Chair in the absence of the Chair and as such shall have the same power and duties as the Chair when presiding. 12 3. Secretary —Shall assist the ChairNice-Chair regarding the organization and planning of meetings for The Council;takes minutes for all of The Council proceedings and makes them available to The Council members by the next scheduled meeting;records all resolutions and votes taken in matters,sends notices regarding meetings as requested by the Chair/Vice-Chair;keeps an accurate and current membership list,takes roll and determines a quorum for all meetings of the general membership. NOTE: The Council n2ay recruit a community volunteer for this position or, approve, CPC funds to pay someone to fulfil this position through a Contract for Professional Services. When contracting for "or this position, a Secretary will not be an elected Ogicer of The Council in order to comply with statute of council members not being financially compensated. 4. 'Treasurer, optional - ShalI be accountable to The Council and DPS for the expenditures of the JCPC administrative funds; submits all fiscal reports to DPS by the established due dates to include Third Quarter Accounting, Final Accounting and Program Agreement Revisions, as needed,throughout the year. NOTE, The Council may reply on the elected officers and/or volunteer contracted position to full these responsibilities. Section 3 Removal fiom The Council A member shall be removed for malfeasance or nonfeasance as determined by the County Board of Commissioners. Additionally,the County Board of Commissioners may remove a member upon the recommendation of the Council for any of the following reasons: 1. Absence,without excuse, from three(3)scheduled meetings, within one year. 2. Failure to participate in the work of The Council 3. Conduct that demonstrates a lack of responsibility or is unbecoming of The Council. ARTICLE IV: MEETINGS Section l The Council shall meet at least bi-monthly or more often if a meeting is called by the Chairperson. Section 2 All meetings shall follow Open Meetings Law and conducted in accordance with Robert's Rules of Order. 13 Section 3 Meetings may be held in-person or at the discretion of the Chair, virtually.Meetings conducted in-person, shall offer the option for attendees to join the meeting virtually. Members joining a virtual meeting shall count towards the quorum and count as actual attendance for that JCPC meeting, Section 4 The membership shall be notified of all meetings, in writing,or by phone at least five days prior to the meeting. Section S Minutes shall be taken at every meeting and distributed prior to or at the subsequent meetings. Section 6 Special Meetings 6.1 The Chairperson may call special meetings as deemed necessary to carry out the duties of The Council. 6.2 Notice of special meetings shall be given to The Council,in writing, by phone, or by email at least two days in advance. ARTICLE V. FUNDING PROCEDURES 4 Section 1 Screening Applications for Funding. Section 1.1 All applications submitted to The Council will be screened by the Funding and Review Committee. Section 1.2 Proposals will be scrutinized according to whether they meet the needs as provided in the annual needs assessment,the requirements of the Request for Proposals (RFP)as well as for program effectiveness, staffing issues,amount requested and expectations of the program. Section 2. Voting to Fund Section 2.1 The Council, except as hereinafter excluded, will vote on the recommended funding provided by the Funding/Review Committee and may amend recommendations before a final vote. Section 2.2 Members of The Council who are affiliated with a program who is a recipient of funding shall not be eligible to vote on any business relating to that particular program. 14 Sections 3 Approved or Disapproved. Section,3.1 The Council shall adopt procedures for program funding which are consistent with DPS JCPC Policies. Section 3.2 Funding Decisions 1. Applicants shall be notified of the funding decision, in writing,within ten(10)business days of the approved funding decision. 2. Notifications must include comments supporting (why or why not funded)the funding decisions. Section 3.3 Applicants May request, in writing to the JCPC Chair,the funding process protocol followed by The Council within five(5)business days of receiving the funding notification. Requests will be reviewed by the Funding Committee and presented to The Council at the next scheduled JCPC meeting following receipt of the request. The JCPC Chair or the Funding Committee Chair,will respond to the applicant,in writing, within ten(10)business days following the JCPC meeting. ARTICLE VI: JCPC MONITORING Section 1 The Monitoring Committee,comprised of JCPC members not affiliated with fiinded programs,shall conduct annual on-site monitoring visits of the JCPC funded programs. The committee chair is responsible for submitting the DPS form,JCPC Monitoring Report and Confidentiality Statement,and reporting the outcomes to The Council and DPS at the scheduled meeting following the monitoring visit. ARTICLE VII: CONFLICT OF INTEREST Section 1. Juvenile Crime Prevention Council (JCPC) members are public officers. N.C. Gen. Stat. § 14.234 requires that: 1. No public officer or employee who is involved in making or administering a contract on behalf of a public agency may derive a direct benefit from the contract except as provided in this section,or as otherwise allowed by law; and 2. A public officer or employee who will derive a direct benefit f1rom a contract with the public agency he or she serves, but who is not involved in making or administering the contract, shall not attempt to influence any other person who is involved in malting or administering the contract; and (3) No public officer or employee may solicit or receive any gift, reward, or promise of reward in 15 exchange for recommending, influencing, or attempting to influence the award of a contract by the public agency he or she serves. Accordingly, no JCPC member or managing staff may receive directly or indirectly, any funds disbursed from the State of North Carolina, except for duly, authorized staff compensation and benefits, and reimbursement for expenses actually incurred in connection with the Council's business and in accordance with final approved grant agreements. Orange County JCPC desires to require its members to avoid conflicts of interest or the appearance of impropriety in the disbursement of State funds; No member of the JCPC shall be deemed to benefit directly or indirectly from any contract or grant funded in whole or in part by State funds if he/she receives only the salary or stipend due to him/her in the normal course of employment with, or service to, said JCPC. These policies have been communicated to members and full disclosure has been provided for any possible appearance of conflict of interest that may exist. All members will be required to sign the conflict of interest disclosure policy on a yearly basis at the beginning of the fiscal year or upon appointment to the Board. Council members shall not use their official affiliation with the JCPC to secure preferential treatment for any juvenile. Council members shall not use confidential information regarding juveniles or their families,JCPC agencies or other council members for personal gain or benefit. Council members must disclose, in writing, by submitting the DPS JCPC Conflict of Interest Disclosure Form for JCPC Members (Form DFS 13 001 c), a(potential)conflict of interest when the council member. 1. Is related to a program staff member; 2. Is related to another JCPC member; 3. Has/may have personal, financial, professional, and/or political gain at the I expense or benefit of the JCPC, other than the benefit of therapeutic intervention ' for the juveniles and families served by JCPC funded programs, 4. Or a council member's family mernber participates in activities of, is a member of, or is an employee of a business entity that may be viewed as having direct or indirect influence over the JCPC's business; 5. Or a council member's family member may be viewed as having direct or indirect financial gain from personal or business investments/interest in real property held by that council member; 6. Received honorarium or other compensation outside of the scope of employment and operations that creates or appears to create bias, 7. Secured employment with a competing applicant for JCPC funding;and 16 $. Has a relationship other than professional with a JCPC funded program or applicant for fiuxding, or any staff member or volunteer working for the program/applicant? A. Disclosure of any conflict of interest is mandated by statute. The Chair shall: 1. Initiate annual review of all conflict of interest disclosures and compare JCPC actions taken as a result of the disclosure to the JCPC's bylaws; and 2. Ensure all new and existing council members receive the DPS Conflict of Interest Disclosure Form for JCPCs (Form DJJ 13 001c) and are made aware of the JCPC's conflict of interest policy,which states; The purpose of disclosure of financial and personal interests (business, professional, or political) of JCPC members is to avoid conflicts of interest, potential conflicts of interest and the appearance of conflicts of interest between the member's private interest and his/her public duties. It is critical to this process that JCPC members examine, evaluate, and disclose those personal and financial interests that may pose a real or potential conflict of interest. Each JCPC member must take an active, thorough, and conscientious role in the disclosure and review process, including having a complete knowledge of how the JCPC member's private interests (business, professional, or political) might impact his/her position or duties on the council. JCPC members have an affirmative duty to provide any and all information that a reasonable person would conclude is necessary to disclose any conflict of interest, potential conflict of interest, or the appearance of a conflict of interest between the member's public and private interests; however the disclosure, review, and evaluation process is not intended to result in the disclosure of unnecessary or irrelevant personal information. Therefore,personal relationships that may inappropriately influence (bias) or•appear to influence actions must be disclosed. Conflict means a conflict or the appearance of a conflict between the private interests and official responsibilities of a person in a position of trust, including a Juvenile Crime Prevention Council member, Failure to disclose any conflicts of interest, potential conflicts of interest and the appearance of conflicts of interest within the JCPC may result in the DPS cessation of any further State funds. To comply with this mandate and with DPS JCPC Policy (I Operations: JCPC Operations),the Orange County Juvenile Crime Prevention Council adopts the use of the DPS JCPC Conflict of Interest Disclosure Form for JCPC Members (Form DPS 13 001 c Conflict of Interest Disclosure Foam for JCPC Members). 3. Any action taken by The Council in response to a conflict of interest being disclosed by a JCPC member shall be recorded in the minutes of the meeting 17 ARTICLE VIII BY-LAWS AMENDMENTS Section 1 Amendments to these Bylaws require a majority vote of members Section 2 Amendments are permissible at any time but must be brought before The Council at least one meeting prior in which the vote will be taken. These Bylaws shall become effective immediately upon approval of a majority vote by The Council, Amended Bylaws respectfully submitted to The Council for review on this date: Aug 7,2020. Adopted as amended as of this date: Oct 2,2020. ignature: Bernard Miles, Chair Orange County Juvenile Crime Prevention Council f 18 Orange County Juvenile Crime Prevention Council Meeting Friday, August 7,2024 (12:00noon—2:OOpm) Virtual GoToMeeting Proposed Minutes Attendees: Donna King, Robyn Glass, Carol McClelland,Amanda Farris,Blair Nell, Bernard Miles, Jamezetta Bedford,Megan Johnson,Maren Hardin, Stephanie Jones,Peggy Hamlett,Meg McGurk,Sherita Cobb,Jay Cole, Gayane Chambless, Luke Dennis,Tami Pfeifer,Tunisia Mebane, Jarrell Jones, Stacey Allread, Lia Kaz, Patricia Cardoso, Paul Atherton, Megan Raymond, Susan Worley, Pam Weiden,Denise Briggs, Rebekah Rapoza(*Members in hold) Absent: Beverly Scarlett Excused: Tina Sykes, Sharron Hinton, Charlos Banks Welcome The meeting opened with a welcome from Chair, Bernard Miles and introductions. Minutes Review and Approval The Council reviewed the minutes from June 2020. Donna King motioned for minutes to be approved and was seconded by Amanda Farris. Motion carried unanimously. Agency Roundtable Boomerang—Staff continues to reach out to kids and families and have had over 100 check-ins. In FY 19- 20 they estimated to serve 150 students but the actual number served is showing 57* because not all parents sign the consent form to have their child's information entered into NCALLIES. Up until March they served 131 referrals and 57 were entered into NCALLIES. They didn't reach the 150 target due to the school closures from COVID-19. In comparing numbers from the same time period in the previous year,they were expecting to serve more than 150 students had the schools not closed. They also reported an increase in Orange County students served that they attribute to having a location in.Hillsborough. In total they had 14 kids that were court involved and previously they had 17 and 14. Usually fighting and substance use are the highest reasons for referrals, but this past year saw a decrease in substance use and an increase in fighting and threats. The percentage for youth receiving additional adjudications and complaints was higher than expected. This information is gathered from JJ. *Denise clarified that the actual number served(57) is based on the number of youth who were terminated from the program. Only after a youth has completed will they be reported here. The challenges they face right now is figuring out how to move forward with COVID and how they can support the kids if school buildings don't reopen. They are doing some work outside of JCPC, but will be doing their JCPC work with kids who are identified by the courts or schools as needing extra support. A lot of the programming they do really well they can bring to them virtually and just not through the suspension pipeline, so to speak. They can do individual coaching/mentoring around behavioral and academic goals and general support, and social/emotional learning in groups. They are going to start with identifying kids they have already served in past years and know may have some struggles going back into the school year. *Denise reported that a lot of the programs across the state with that have a similar program type are of serving suspended youth are modifying their models to be able to serve youth in a similar model as Boomerang described. 19 Dispute Settlement Center—Estimated serve and actual served lines up exactly. They met or exceeded all measureable objective goals and only had one youth with anew adjudication. Youth were aged 12-17 last fiscal year and this year the youngest so far is 11. With the pandemic they haven't seen a slowdown in referrals as expected. The biggest struggle with restorative justice program has been reintegration back into the school setting. The youth are uncertain about what it will look like now that everything is virtual. They did have two referrals that needed to be cancelled because of COVID: one youth moved out of county to live with a relative because mom works in a hospital setting and another youth's family was focused on dealing with their health first. They have moved services online as most programs have and for those without internet access they have been outside in public places that allow for social distancing while maintaining confidentiality. Paperwork has taken a little longer to complete because of staggering shifts at the office. Exchange Club—They think there may be some issues with the measureable objectives report because when they ran it again just before the meeting it was missing data. All participants who started the class component had successfully completed. With that said,they did not come close to meeting their goal for estimated number served and attribute this to a couple reasons: 1) it was a first year program and took some time to get up and running and 2) CGVID hit right around the time that they finally got their feet under them. The home visit component had to be suspended early in COVID but have since resumed because they found it hard to engage the families virtually. They do have some carryover from last FYI 9- 20 due to average length of service. There has also been some staffing changes: the former PST case manager has been moved back to Alamance County and replaced with a new full-tune PST case manager and a second facilitator for class and serve as back-up to home visits. The change was made to help ensure that estimated number served will be met and offers flexibility in class programming to help accommodate more families. They will get in contact with Denise to help figure out what may be wrong with data entry and measureable objectives report because they are certain that the data was entered. Volunteers fpr Youth—As with the other programs, the numbers served were down for last year, but not as significantly as expected after COVID hit. They did meet their measureable objectives. They are continuing their programming for community service by offering opportunities to be completed within the home and are working on opportunities that can be completed outside. Teen Court sessions have resumed and are a hybrid virtual and in-person. The defendant,defendant's parent(s), attorneys, and Teen Court coordinator are present and everyone else is virtual (juror,judge). The ensure confidentiality, the defendant is off camera and his/her name is not used. The have held three sessions this way and have gone well with the exception of a few minor glitches. Kate Giduz has left to attend law school and Steven Rodriguez has now taken over as the Teen Court Coordinator. Tami referred Quincy McDuffie, a former Boomerang volunteer and board member, as a potential candidate to fill their staff vacancy and has been hired as the new youth services coordinator. Wrenn House—They served S kids last year and didn't reach the estimated served of 10, but is not much different from previous years. They met all measureable objectives are pleased about that. Trying to run a youth shelter in the middle of COVID has been quite a challenge. However, they have received extra funding from the fells to assist. They have been able to really increase their cleaning and hire professionals to do top to bottom cleaning. Additionally,they have established a very thorough cleaning schedule/routine and have acquired an electrostatic sprayer. They are also making sure that staff wear face coverings at all time, and are optional for youth so long as they abide by the social distancing rules. There have been modifications to schedules for dining and activities; new screening questions for youth admissions; and temperature checks for staff daily. Other modifications include suspending recreational activities that would include going to places where there would be a lot of traffic and social distancing cannot be guaranteed. They are instead strengthening 20 activities that can be offered indoors, such as acquiring software to offer virtual job shadowing, replacing outdated gaming systems, and purchasing other web-based platforms for career exploration. In-person visitation has been suspended and visits are encouraged to happen via their telehealth platform. Under circumstances where they need to be seen in person,they are allowed to meet on the porch with face coverings and social distancing. Families coming for intakes are to eater the house from the back and go into the dining area so outside visitors are restricted to one place that in turn helps with sanitizing and cleaning. JJ Data Report This data is from the new system and was pulled for the months of June and July. June—9 juveniles at intake, 24 complaints received, 1 undisciplined petition, school-based complaints data was unavailable, b approved for court, 3 juveniles put on a plan or contract, 0 closed, 4 placed in detention for a total of 59 days. July- S juveniles at intake, 57 complaints received, 0 undisciplined petitions, 1 school-based complaint, b approved for court, 0 juveniles put on a plan or contract, I closed, 7 placed in detention for a total of 71 days. Raise the Age YTD; 20 juveniles(projected 3G) at intake with 52 complaints (projected 87) For the juveniles in detention, they are releasing a large number on electronic monitoring and they have asked Raleigh to provide them with the data on the number of juveniles on electronic monitoring in Alamance, Chatham, and Change. They used to be run the report locally but are now unable. They are making home visits again while complying with social distancing and face coverings. A question was asked about the number of juveniles compared to number of complaints received. Recently there have been juveniles receiving a number of complaints; for example, one juvenile may receive 10 complaints. Additionally, in previous months,the number of juveniles at intake has been lower than total number of complaints received for the same month, and this can be attributed to how data is reported/run. For example, decisions on the complaints may not be made in the same month that the juvenile is reported for intake because they have up to 30 days to make a decision. A question was asked about whether the complaints they have been seeing are any different than usual due to COVID. The complaints are different in that they are seeing older youth getting involved in more serious offenses. You can also see the complaints are more serious by the increase in the number of youth placed in detention because historically Orange County doesn't place many youth in detention. They also haven't been seeing the school-based complaints due to COVID. Denise also pointed out that actual Raise the Age numbers are a bit lower than projected and that is also being seen across the state. As a result, Denise thinks that NC may be fall into the same category as the other states that didn't see a large explosion in youth corning into the system after Raise the Age went into effect. But could the lower number of older youth be related to COVID shutdowns/restrictions` They have also been seeing a number of offenses coming from the older youth as they pass through Orange County. For example, motor vehicle break-ins and breaking and entering. These were groups from Guilford and Durham counties and involved multiple youth and most were felonies. JCPC Business Review of Bylaws—The recommendation from Denise is for the JCPC members to review the Bylaws on their own time and send any questions to the whole group. Why Bylaws are revised, they must be presented to the Council at one meeting and voted on at the following meeting to allow for time to review/discussion of proposed changes. The changes are tracked within the document so that the Council 21 can easily see what the suggested revisions are. The old language has a strike-through and the new language is underlined. Conflict of Interest form—This year, the state is allowing for the forms to be completed electronically and your typed name will serve as your signature. An email went out to the Council members with instructions on how to complete the form. Please reach out to Rebekah or Denise if you have any questions or problems when completing the form. FY2020-21 Work Plan—Members please review the work plan for the coming year to see what activities the JCPC will be undertaking during which months. Please note,the work plan is fluid based on the meeting calendar of this JCPC. It is meant to be a guide to help the JCPCs stay on track with meeting the legislative mandates. This year with COVID, the monitoring visits will be interesting because they will most likely need to be completed virtually and may be challenging when needing to gather certain documentation or view a facility. A question was asked about the possible change to funding cycle from one year to two year program agreements. House Bill 593 was passed that approved a two-year funding cycle and the department is still in the process of getting together the parameters of what this will Iook like. Denise isn't sure what it will look like or even when it will take effect. There are lots of details that need to be worked out and there will be talking points coming out from the Department once things have been worked out. There will still be safety nets in place to ensure that programs are compliant with their agreements and if not, actions that can be taken to stop funding. We spend so much of the second semester focused on the RFP and Funding Committee that this two-year funding cycle will free the Council up to work on some other things. Consultant Update Reminder that Final Accounting is due in NCALLIES by August 14, so please start working on that. If you need any technical assistance,please reach out to Denise. The revised JCPC Policy Manual has been sent out and Denise will take the lead at the next meeting to take the lead to discuss the changes. She will also meet with the programs to discuss changes to program types. Annually, every JCPC must complete a Certification that states that the legislative mandates are being met so that the county can receive the funds. As part of the Certification, there is a membership list that goes to the legislature to ensure diversity is being met. As part of House Bill 593,there were three memberships that were changed: "or Designee"was added to Chief of Police because that was an oversight that happened years ago; Director of Mental Health... has been revised; and Two Youth under Age of 18 has been revised to Two Under Age 21 or One Under 21 and One person that represents interests of Youth. Denise encourages the Council to consider someone from Workforce Development, Guardian Ad Litem, or School Counselor, as an example. Hot Topics Orange Partnership has always had youth members as part of the alcohol and drug abuse prevention team in Orange County Schools. Because of COVID, the regular recruiting season did not happen and they have had a lot of seniors who graduated. If anyone has any youth who may be interested, they are looking particularly for youth in 10 or I Ph grade. If you would like to recommend someone, please send an email to Gayane. Orange Partnership has been doing a couple surveys on online alcohol purchase for delivery and local pickup. There has been concern about increase in home increase and is being confirmed by youth. If anyone is willing to help with survey collection,they are offering gift cards if anyone is willing to complete the survey. Consistently,they are seeing that when being delivered to the home,UPS and FedEx 22 are not checking ID. Restaurants are doing a better job, but they are still concerned about what happens once it's in the home. While they recognize that it isn't a concern for a lot of youth, it is a risk factor for those youth who are. Orange Partnership has working with a number of partners on the need for parent education. They became aware through the DA's office that there are no specific programs for parents when cited with, for example, aiding and abetting and there is a need for education. For example, there was one instance this past year where a parent was charged with aiding and abetting because she provided alcohol to her minor daughter and friend. The parent's rationale was that they are going to drink anyway, so let's provide a safe space. After the parent was charged,they learned that the only real alcohol education program was for businesses on how to be a responsible alcohol seller. There hasn't been a lot of cases, but when there is, where can there education and intervention for the parent, or adult. So, if anyone is interested in being part of this discussion,please let Gayane know. The Health Department is trying to centralize COVID information and has lots of resources available and in multiple languages. It is also very important that you answer the phone if the Health Department calls because they are doing contact tracing. Stephanie has a data report that she would like to present on service usage for FY 2019 for both State funds and Medicaid utilization for youth between 10-17 (community based, crisis,partial, and residential). The only caveat is that the data for Orange is compiled in with the region for some parts. Last meeting Lia and Val mentioned the professional development opportunity they were able to attend with funding from JCPC and Bernard had asked if they could briefly share what they learned. The training was two series on Real Talk about Race. The youth and families they work with are really picking up on race and racism and having questions about it. The majority of the training was about how to sustain meaningful conversation and her main takeaway was on reflective listening and repeating back the content and emotion. If folks are interested in learning, Lia would be happy to share. Next JCPC Meeting October 2,2020 . 12prn-2pm Virtual GoToMeeting 23 Orange County Juvenile Crime Prevention Council Meeting Friday, October 2,2020 (12:00noon—2:OOpm) Virtual GoToMeeting Proposed Minutes Attendees: Donna King, Robyn Glass, Carol McClelland,Amanda Farris, Blair Nell,Bernard Miles, Jamezetta Bedford, Megan Johnson,Maren Hardin, Stephanie Jones,Peggy Hamlett, Meg McGurk, Sherita Cobb,Jay Cole,Gayane Chambless,Tami Pfeifer,Tunisia Mebane, Jarrell Jones, Stacey Allread, Lia Kaz, Patricia Cardoso, Paul Atherton, Megan Raymond, Susan Worley, Pam Weiden, Denise Briggs, Rebekah Rapoza(*Members in bold) Ahsent: Sherita Cobb, Stephanie Jones, Luke Dennis, Beverly Scarlett, Flair dell Excused.• None Welcome The meeting opened with a welcome from Chair, Bernard Miles and introductions. Minutes Review and Approval The Council reviewed the minutes from August 2020. Megan Johnson motioned for minutes to be approved and was seconded by Peggy Hamlett. Motion carried unanimously. Carol McClelland and Gayane Chambless abstained from voting because the attachments did not come through and they weren't able to review the minutes. Agency Roundtable Boomerang—They opened their Strive Programming last week,which is their alternative to the Alternative to Suspension program. So far they have received five referrals and are starting to work with two—one court involved student from Carrboro and a Chapel Hill student. They haven't been able to connect with the other three students despite various communication methods. They are having conversations with social workers about the types of referrals they will accept. Dispute Settlement. Center—Have received nine referrals since July for the restorative justice program. Five referrals are still open and are between ages 13-18. Demographic breakdown of referrals: two white, seven black/African American,two females, and seven males. Three of the referrals were for school- based incidents with two for fighting and one for communicating threats. They also report difficulty getting in contact with referrals for a variety of reasons. Exchange Club—The program is running as it should, given the modifications. Classes are occurring one to two times per week, sometimes electronically. The in-home component is working exactly as designed with no modifications to service delivery. They are,however,practicing safe social distancing and using proper PPE. There are currently four youth in the class component and four youth in the in-home component. A challenge they are facing is that despite their extensive marketing efforts,they aren't receiving enough referrals. When they applied for the funding, they were under the impression that it was a needed service in Orange County and they believe that it is. They have the same program in Alamance County and are at capacity there unlike Orange. If referrals continue to be super slow, then come time application time again,they may consider not reapplying because they want to be good stewards of the JCPC funding. Or they may consider applying for a different type of program, such as mentoring. They have met with the lead social workers from both school districts, Gayane from Orange Partnership, Paul from Juvenile Court-School Liaison program, Hillsborough Police Department, and the Orange 24 County Sheriffs Office. They are willing to meet/speak with any agencies who may be potential referral sources. Contact information for Family Success Alliance was shared. Paul shared that he has some referrals from his program that he is preparing to send. Peggy recommended attending the court planning sessions. Charlos will invite them to their social worker meeting so that they can share about the program. Q: What have been the referral sources? A: One agency in-house referral, one self-referral, and the remainder from Social Services. Q: What have been the referral sources from Alamance County? A: DJJ, Burlington PD, mental health providers, Social Services,and self-referrals. Peggy shared, and Stacey confirmed, that the program in Alamance County wasn't always at capacity and that.Stacey would often share the same concerns about needing referrals and not meeting the projected number served. It took a while to get word out and to build up referrals. Volunteers far Youth—Both programs are facing the same sorts of challenges as everyone else and have found some ways to work around them. They are continuing with a hybrid of virtual and in-person Teen Court sessions and just held their first all virtual session due to limitations on the family's end. They are looking at a drop in referrals to Teen Court and will be meeting with JJ next week. Tomorrow the community service kids are holding a free car wash for the neighborhood that the VFY office is located in. Steven is the new Teen Court Coordinator and Quincy is the new Youth Service Coordinator. Wrenn Mouse—They do not currently have any Grange County kids in the house, but did in July and August. In September they had a first staff member test positive for COVID which resulted in a temporary pause on accepting new admissions while they had everyone tested(two kids currently there and all staff). Thankfully everyone came back negative. They are continuing with the same safety protocols that they have shared previously—virtual visits with kids, masks and temperature checks for all staff, electrostatic sprayer, and increase in professional cleaning crew visits. They are open and taking referrals right now. Peggy reports that they have been talking with.Wrenn House today about two possible placements between today and Monday. JJ Data Depart This data is from the new system and was pulled for the months of August and September. August—6 juveniles at intake, 14 complaints received, 0 undisciplined petition, 1 school-based complaints, 4 approved for court, 0 juveniles put on a plan or contract, 0 closed, 2 placed in detention for a total of 37 days, 0 at Wrenn House, and 6 youth on electronic monitoring for a total of 131 days. September- 8 juveniles at intake, 13 complaints received, 1 undisciplined petition, 0 school-based complaint, 5 approved for court, 0 juveniles put on a plan or contract, 0 closed, 4 placed in detention for a total of 45 days, 1 at Wrenn House (partial day), and electronic monitoring data not available. Raise the Age YTD: 20 juveniles (projected 48) at intake with 63 complaints (projected 114) They continue to utilize electronic monitoring as an alternative to detention. They feel that the Raise the Age numbers are thrown off some due to COVID. Q: What types of complaints from the schools are being received during COVID? A: Failed diversion contracts that are post-approved. JCPC Business JCPC Admin Final Accounting—When Denise was doing Final Accounting, she noticed in the Admin ledger that there was an expense to Orange County Schools for SRO training. She reached out to Rebekah 25 to get some detail about the expense because QCS wasn't in the Admin budget as an approved expense. It was explained that the payment was a stipend to the school system out of the Admin budget for a training at the schools for SROs and that this wasn't the first year that a stipend had been paid. Denise asked for this topic to be added to the agenda so that it could be brought to the JCPC's attention. Anything in the JCPC budget needs to tie back to the JCPC somehow—council needs or program providers, such as travel. Without Denise knowing enough about the training, she asked for a review of minutes to see if it was discussed,the purpose of the training, and how it ties to the JCPC. Tina reported that QCS typically likes to have their administrative staff and SROs to get together so that they can discuss MOU, legal issues, and have program/service provider presentations. The symposium is organized by QCS and they ask the SROs to attend. Peggy stated that she and her staff have presented in the past, along with other program providers. Denise state that if this is an event that the council would like to keep supporting,then a budget revision will need to be completed to identify an exact amount,what the funds will be used for, and how it ties back to the JCPC. Denise's recommendation is that moving forward, any requests for Admin funding needs to formally be brought to the council's attention at a meeting (on the agenda,presented to the council,voted on, and added to the minutes). Denise's intent for bringing it to the Council's attention today was out of concern that should there be a state audit, it could result in a finding since it wasn't in the budget and not formally approved by the JCPC. Every year when they review final accounting they are looking at things in different ways and in past years it has slipped through which is why it wasn't brought to attention until now. Foote on Updated Bylaws--Bylaws were emailed to Council members prior to the meting for review. Q: Should we include in the Treasurer section a statement that all administrative expenditures be voted on by the Council? A: It is covered in policy,but if you want to add it to the bylaws you can. If added, even though a minor change, council members will need to be given an opportunity to review and then a vote will need occur at a subsequent meeting. It was recommended to vote on the bylaws as presented today and consider additions at a later time. Peggy Hamlett made a motion to accept the bylaws as presented today and was seconded by Donna King. Motion carried unanimously. Carol McClelland and Gayane Chambless abstained from voting because the attachments did not come through and they weren't able to review the bylaws. Conflict of interest form—An email was sent to JCPC members who have outstanding COI forms. Please complete and return back to Rebekah. Monitoring Committee—The monitoring will be different this year due to COVID and JCPCs are starting to plan what it will look like this year. Denise shared the changes she has made to her monitoring format, including requesting programs to email documentation ahead of time. The Department will not be giving. out instructions on how to conduct monitorings; it will be up to the committee to determine if they'd rather do on-site or virtual/desk format. Responsibilities of the Monitoring Chair include: contacting programs to schedule the monitoring; and to gather information that is required as part of the monitoring; communicating with the committee members about how they'd like to conduct it(onsite or virtual); and ensuring a completed report for each program has been turned in by the committee members. Sharron Hinton volunteered to chair the committee. 26 Consultant Update Final Accounting review process has been completed and almost all have moved through DocuSign. Denise will need to meet with Dispute Settlement Center about one logistical piece before it can be moved on. There will be a small refund due back from Dispute Settlement Center and about$6,000 due back from JCPC Admin funds. That money is from food and training line items because COV1D halted face-to-face meetings and conferences/trainings. The Department in the process of developing some talking points about House Bill 593 concerning the two year funding cycle for programs. The House Bill does stipulate that newly funded programs do not have the option of going on a two year funding plan. Additionally, JCPCs are able to locally decide if they prefer to stay on a yearly cycle. Beginning in January,there will be a new risk and needs tool (YASI: Youth Assessment and Screening Instrument)that is used to be able to gather the information that is reviewed by the Risk and Needs committee annually. Court Counselors are currently being trained on it for implementation purposes,as well as Community Programs staff so they can be in the loop on about the data sources. Due to the change in data sources, some counties are choosing not to go to a two year funding cycle because data will be coming from two different sources. They are waiting to change to a two year cycle until after all the data is coming from one sources. Things that will not change include the annual monitoring and consultant monitoring processes and fiscal oversight(3rd quarter and final accounting). A decision about the funding cycle will need to be made prior to releasing the RFP for FY21-22. Q: Is the type of fxinding cycle an all or none? Can some be on a two year cycle and others on an annual? A: If a program is not funded in the current fiscal year but has been funded in the past and is in good standing with the JCPC and Department, then two year cycle could be an option. You can also make the decision to fund some programs on a one year cycle and others on a two year. Q: What would the funding allocations look like for a two year cycle? A: The Department has not been told about any cuts so they are moving forward with current funding allocations. County match percentage may change and there is also discussion about waivers for non- profits who use in-kind as part of the match. Many programs don't realize that any in-kind identified in budgets must be utilized or it could result in a refund being due. There was memo emailed to program providers by Lynne Fleetwood on behalf of Cindy Porterfield about a COVID-19 program modification form that needs to be completed and submitted no later than October 31. One of the reasons for this is to be able to see what types of program modifications are occurring and are revisions going to be required due to the level of changes program are having to make. Denise is willing to help programs if needed. July 1 of this year,the Department revised DPS/JCPC policies and Denise wants to highlight two specific policies—JCPC 1 that described JCPC Operations and Program Oversight and Monitoring. Denise pulled these two policies from the larger document and pasted them into a separate word document and highlighted the changes. ■ The transfer and disposal of equipment purchased with JCPC funds—the process and requirements is still the same;the difference is that it used to be in another policy and has moved it into the JCPC operations policy. 27 • The RFP process—the process hasn't changed; it used to be in another policy and has been moved into the JCPC operations policy. • Revisions to Oversight and Monitoring that programs will need to be very familiar with. There were revisions to clarify steps that need to be taken if a critical or non-critical program standard violation occurs.This has always been included in policy but has been refined. Hot Topics Tanury is concerned about the youth that they are not able to connect with because of COVID restrictions and she worried that they are not receiving the level of support that they may need because of it. Boomerang has had some people reach out about whether they could be a place where students could go to get some structure,do schoolwork and get some help/support. Boomerang space is pretty small and they don't currently have policies approved yet for in-person contact during COVID. Charlos stated that they are doing a program at Phoenix academy that is an extension of a program that was already being offered to high school student who were not able to work with their traditional school scheduled due to other obligations. Traditionally they have only served 12 students but has expanded it to serve up to 30 students and are providing some face-to-face support. This is occurring in the evenings because the target group is typically seniors who only have a couple credits remaining to graduate and may have had to take a job to help support their families. Q: Is there any opportunity for kids to do that during the day at Phoenix? A: Phoenix has a small staff and there would need to be a conversation with the principal. They do not have the capacity to broadly open it up to all students, so there would need to be specific set of criteria identified. It is worth a conversation since they haven't determined that they are returning before January. Some Orange County School board members are looking at learning pods, which is basically what Tammy was describing. This came about because there are kids in rural areas of the county that do not have internet access and need both internet access and supervision. They have reached out to different community sites to see about the possibility of opening these up, but doesn't know what the status is. Some of Orange County Recreation Department's centers have been discussed as possible locations and Robyn stated that some of the department's conversations have centered on how they would enforce mask wearing and other COVID safety protocols. Upcoming JCPC Meetings January 20,2021 • 2pm Risk&Needs Committee Virtual GoToMeeting February 5, 2021 • 12pm JCPC Meeting Virtual GoToMeeting 28 Orange County Juvenile Crime Prevention Council Meeting Friday,December 4, 2020 (12:00noon—2:00pm) Virtual GoToMeeting Proposed Minutes Attendees: Donna King, Beverly Scarlett, .lay Cole, Megan Johnson,Amanda Farris, Peggy Hamlett, Charlos Banks, Carol McClelland, Blair Nell, Stephanie Jones,Jamezetta Bedford,Tunisia Mebane, Lia Kaz, Susan Worley,Megan Raymond, Kelsey Mosley, Paul Atherton, Keith Bagby, Denise Briggs, Rebekah Rapoza(*Members in bold) Absent: Tina Sykes, Luke Dennis Excused.• Sherita Cobb, Maren Hardin,Bernard Miles, Sharron Hinton, Robyn Glass Welcome The meeting opened with a welcome from Vice Chair, Donna King and introductions. Minutes Review and Approval The Council reviewed the minutes from October 2020. Judge Beverly Scarlett motioned for minutes to be approved and was seconded by Charlos Banks. Motion carried unanimously. Agency Roundtable In addition to regular reporting,programs were asked to provide a brief overview on their PEP (Program Enhancement Plan). These are required by all programs, whether or not they receive a SPEP (Standardized Program Evaluation Protocol) score. SPEP is the Department's response to a legislative request that funded programs are evidence-based, effective, and reaching the right youth at the right times. SPEP scores have gone out to programs and now the PEPS are an opportunity for programs to report to the council on ways they can improve their SPEP score. (Programs that are Structures do not receive a SPEP score). Boomerang—They are not a SPEP program because their time with students is short. They received a 20 out of 20 so there are no areas that require improvement. However,they will continue to protocols, specifically around virtual programming, and continue to provide staff with training opportunities. Currently they have six youth participating in STRIVE program. Monica Davis from Chapel Hill Carrboro City School has been working with Boomerang and their youth. They do have a waitlist but are hoping to be able to expand their capacity next semester with the help of inters and other staff. Dispute Settlement Center--Currently working with two youth. They anticipate finishing up work with one youth soon. They are also not a SPEP program and received 20 out of 20. They are consistently reviewing their quality of service compliance to ensure they are facilitating restorative processes that are flexible and responsive to youth needs. Professional development occurs at least twice yearly. Exchange Club—PTS currently has three new cases, five in group and four in home. They are working really hard to get more referrals from Orange and have really been focusing on networking to get the ward out. 29 This is the first program PEP report that has a SPEP score and Denise helped explain how to interpret the scares. For the PTS Group component, the total SPEP score is 65 out of 100 (a score below 50 requires Department attention). This score could be higher if they were able to reach more youth and terminate more youth (Covid pandemic has really affected SPEP scores and the Department understand this). SPEP score compares all programs across the State regardless of program type. The POP score looks at this particular type against other programs of the same type. This program scored a POP of 76 out of 85. PTS Home Visitation component has a SPEP of 40 out of 100 and a PDP of 47 out of 85. Even though the scores are low and would normally require Department attention, due to the impact of Covid on programming across the state,the Department is not concerned. However, they will take note of the score and if it continues to remain low in the fallowing years then they will take a closer look. Volunteersfor Youth—Teen Court is not a SPEP program. They are at 20 out of 20 and their goal is to maintain that score. Since Covid,they have started weekly staff meetings, developed/updated policy manuals, and been able to focus on staff training. Community Service program is a SPEP program with a score of 59 out of 100 and a POP of 74 out of 80. They will also continue to pursue staff training opportunities, have weekly staff meeting, and continue to monitor policies and make adjustments when needed. Denise will follow-up with Susan on revising the PEP for Community Service program because some of the areas are lacking information on how they can be improved. Numbers are low for both programs,especially Teen Court. They are going to start hosting mock trials and have community service kids participate so that they can get hours and it will also allow volunteers to keep working with Teen Court. The Community Service program continues virtual activities and the last couple months they have incorporated some in-person activities. The activities have been outdoor yard. work for elderly residents and everyone practiced safe social distancing and wore masks. Wrenn House—Wrenn House is not a SPEP program because youth are often only there for emergency or respite care. Their score is 20 out of 20. They will continue to enhance safety measures related to Covid and will enhance program outreach efforts in the community to reach more youth in need of services. Their action steps are to remain up-to-date with CDC and state guidelines, update efforts for outreach by connecting with new community stakeholders to share program services and creating new ways to provide outreach through virtual platforms. JJ Data Report This data is from the new system and was pulled for the months of September and October. They do not have the data for November until later this month. September—8 juveniles at intake, 13 complaints received, 1 undisciplined petition, 0 school-based complaints, 7 approved for court, 1 juvenile diverted, 0 closed, 4 placed in detention for a total of 45 days, 1 at Wrenn House(partial day), and 6 youth on electronic monitoring for a total of 93 days. October- 13 juveniles at intake, 23 complaints received, 1 undisciplined petition,3 school-based complaints, 10 approved for court, 2 juveniles diverted, 1 closed, 5 placed in detention for a total of 90 days, 1 at Wrenn House for 25 days, and 4 youth on electronic monitoring for a total of 100 days. Raise the Age YTD: 29 juveniles(projected 54) at intake with 71 complaints (projected 129) One of the school-based complaints reported in October was from an incident that happened before school shutdown due to Covid and the old charge was dismissed and a new charge was redrawn. Another complaint was from an incident that happened in December 2019. In this case the youth was referred to Teen Court and after multiple attempts and non-compliance on the juvenile'slparent's part, a petition was then submitted to Juvenile Court. 30 Q: What are the nature of the complaints? A: They are getting more serious offenses. With school not being in session,they aren't getting any of those which tend to be misdemeanors. They have seen more felonies, especially breaking and entering into vehicles, and Raise the Age offenses. Q: Are you seeing gaps in services in Orange County for the Raise the Age youth? A: Education, including vocational education, is a gap since they aren't required to attend or have dropped out. They have some that are young mothers and several youth involved with substance use. Once youth turn 18,insurance has changed or dropped, and mental health services and respite services are needed. Housing has also been an issue because once a teen turns 18 the parents sometimes don't want them in the home. JCPC Business Update on funded program FYI 9-20 program revision—Volunteers for Youth was awarded additional funds for specific needs. However, due to a change in needs, the funds were spent differently. $640 was reallocated to a subscription that allows them to access their work computers from home $319 was reallocated to phones $73 was reallocated to website expenses This was discovered when Denise was doing a Final Accounting review for FYI 9-20. These were Expansion funds that VFY had received for equipment purchase. When Denise reached out to Susan to inquire into the status of the equipment purchase she had informed her that they chose to spend the money in a different way. Because the program agreement revision was not followed and the agency was not in compliance with policy, Denise thought it was important to bring to the Council's attention. She will also follow-up with Susan regarding next steps. They could have spent the money differently but it would have required permission and a revision. _ Conflict of Interest form—We are still missing a handful of Conflict of Interest forms. Rebekah will send an email out to the members who still need to complete it. Please complete and return ASAI'. Denise stressed the importance of completing the form and that technically members should not be voting until the form has been signed and received by the Council. Program Monitoring—Program monitoring needs to be completed during the month of January. Sharron volunteered to chair this committee at the last meeting but we are looking for council members to volunteer to assist in the process. if you are interested please send an email to Rebekah. Denise shared that during this Covid time, committee members are not expected to go out on site to do a face-to-face monitoring. Denise has been conducting monitorings during Covid and all of them have been virtual and have gone very well. Once a provider is given a date and time, they will send in the documents prior to the meeting for the monitors to review and then the meeting will allow an opportunity for any questions to be answered. No one is expected to be an auditor even though you will be reviewing the ledger and fiscal information. Anything that is checked"no"will be a signal to Denise that she may need to go in and dig a little deeper. Consultant Update Denise has conducted several monitorings with the programs in Orange County and the Exchange Club has one scheduled. All programs with Volunteers for Youth and Dispute Settlement Center have been monitored and are in compliance. There was a training for program providers on how to complete the risk assessment and another one is scheduled for Monday. Denise is strongly encouraging program providers to attend Monday's meeting 31 and will be sending an email out with the link to register. Beginning January 1, court counselors will no longer be completing the risk assessment. Instead, they will be using the YASI (Youth Assessment and Screening Instrument). The information programs will be receiving from court counselors will look much different and for non-court referred youth, programs will have to complete the entire risk assessment, instead of just a couple portions. If programs are not able to attend the training they will have to work something else out with Denise because they will be lost come January when they receive new referrals. Dispute Settlement Center presentation JCPC funded a training that Val and Lia were able to attend as park of their development funds they received through the Expansion funds. The technique that Lia is going to take the group through is called "Looping" or reflective listening. Lia is going to explain the technique, why she thinks it's useful, and then do some practicing. The training that they attended was from the Center for Understanding in Conflict. The topic was "Real Talk on Race: Dialogue between Races" and was designed to provide professional development for talking about race and racism in interracial spaces and across power dynamics. This training felt increasingly important as some of the conflicts they deal with have multiracial components,people, and is becoming increasingly talked about in some spaces; there are new scales at which these conversation are happening. The topic of reflective listening is a tool that people can use to show empathy as a listener, check for understanding, and make sure the other person is being heard. The exercise at the training was put in two groups of black indigenous people of color in one caucus and white folks in another caucus receiving skills about how to tell stories and how to listen. White folks had the practice of reflecting back in hearing stories from the folks in the black caucus of times when they experienced racial harm. _. Lia recounted a story of how this practice has been helpful in her work. She met with a middle schooler who got into some conflict and during this meeting she asked about how they were going to make a plan to ensure this didn't happen again in school. She asked him what he's was feeling and what was bothering him during these times when he felt like he wanted to fight. His response was"When I feel like people don't get me". Instead of marking down his answer and moving on, she used this as an opportunity to practice reflect listening. She asked,"So you want people to tell you they get it"?His response was that it was when people pretended they understand. She asked, "So am I hearing you right that you get most upset when people pretend they understand; that they pretend to get what it's like to be you?Am I. missing anything?"He said that he also doesn't like it when people pretend to understand what it's like to hear the names he gets called. She was able to loop further and further towards what was actually meaningful to him and that discover what was actually bothering him. The issue was that he told a teacher that someone had called him a racial slur and the teacher said that they knew how he felt and that made him more upset and felt like he needed to take matters into his own hands. If they hadn't gone all the way down that road,Lia could have ended up saying the exact thing that his teacher had said to him that made him upset. While the exercise of looping and reflecting back seems simple, it is a great way to check for understanding. Lia demonstrated the method on a less impactful question with a meeting attendee. Lia will ask a question, reflect back, and ask if she missed anything. The most common thing people miss is the emotional impact. They often get the fact but miss the feeling. When in doubt,just being able to ask at the end"did I get that right?"really offers an opportunity for folks after you reflect back to correct you and make it normal to correct. Not only does it allow for correction, but the validation someone gets from the process is also affirming. 32 Hot Topics Stephanie has been working with Shandrika Brown to do a virtual youth expo for JCPC Community Service and Restitution folks and has been able to meet with almost all of their five counties programs to come up with ideas and deliverables with youth participating and receiving community service and life skills. Right now the first one is scheduled for December 21 and they are looking to offer two more, one in March and one in June. Youth who participate would get up to 7 hours for community service. They are looking for individuals who would be willing to be peer support or volunteering their time during some (they will be having three before the end of the FY). Is there additional funds in the admin budget for Orange County that could help with door prizes? Denise responded to do up a written proposal that would include what they would be used for,what the items would be, and the amount of the request and submit to the committee. This would then be put on the February agenda for review/approval since the Council bylaws no longer allow for email voting. Gayane wanted to bring to the Council's attention the movement that is happening at the state and federal levels to reform marijuana laws, in particular the decriminalization in NC from 0.5 to 1.5 ounces. There is a big difference in weight when looking at dry leaf versus liquid form. There are a lot of questions and concerns around what they are looking at and what is being discussed. She is particularly concerned about what this will mean for youth under 18. The schools are developing plans to gradually return students back to school. Chapel Hill-Carrboro City Schools sent out a survey this week to families to receive their intentions about their desires to return back starting January 18 or to continue their student's education remotely. They have received 6,000 responses with the deadline set for today. If anyone has contact with their families, please encourage them to complete it or reach out to someone to answer questions so that they can make an informed decision. The last time they surveyed the families they were missing.voices from the community, particularly from the black.and Latino families. They will have their school social workers make contact, but since there are many agencies on the call now that work the families, it would be great if they could help remind them to complete the survey or reach out to their school's principal to ask questions. This will be Peggy's last JCPC meeting as she will be retiring February 1. However,her last working day will be January 13. She has enjoyed working with and getting to know everyone. This will also be Tami's last JCPC meeting. She has decided to step away from her role at Boomerang, which was a very hard decision. She is really wanting to go back to direct service work and her position as an ED doesn't fill this. She will be leaving at the end of January and the position has already been posted. Upcoming JCPC Meetings March 24, 2021 • gam-4pm Funding Committee/Application Presentations Virtual GoToMeeting April 2, 2021 • Holiday—need to reschedule JCPC Meeting Virtual GoToMeeting 33 Orange County Juvenile Crime Prevention Council Meeting Friday, February 5,2021 (12:00noon—2:OOpm) Virtual GoT'oMeeting Proposed Minutes Attendees: Carol McClelland,Maren Hardin,.lay Cole,Meg McGurk,Robyn Glass, Beverly Scarlett,Sharron Hinton,Stephanie Jones,Amy Fowler,Tina Sykes,Amanda Farris, BIair Nell, Donna King, Gayane Chambless, Megan Johnson,Dana Brinson,Jarrell.tones,Keith Baby, Lia Kaz, Pam Weiden, Susan Worley, Suzanne Hitt, Val Hanson, Bre Powell, Patricia Cardoso, Denise Briggs, Rebekah Rapoza(*Members in bold) Absent: Sherita Cobb, Luke Dennis, Charlos Banks Excused: Bernard Miles Welcome The meeting opened with a welcome from Vice Chair,Donna King and introductions. Minutes Review and Approval The Council reviewed the minutes from December 2020.. Carol McClelland motioned for minutes to be approved and was seconded by Meg McGurk. Motion carried unanimously. Agency Roundtable Boomerang—Boomerang continues virtual programming and has transitioned from their traditional alternative to suspension programming to academic and mentorship support. They are still accepting referrals if students are being suspended. YTD they have served 9 students, 6 who have completed, 1 pending completion, 2 or 3 who are pending, and another 2 students who are scheduled to join next week. All students have come from Chapel Hill-Carrboro City Schools; none from Orange County Schools yet but they have a new MOA going into effect around mid-February. YTD they have had 1 courtinvolved youth. Dispute Settlement Center—Currently they have no open referrals. Since December meeting, 1 case was terminated; YTD, 11 cases were terminated. One additional client was referred but had to cancel the admission because of inability to meet and ultimately even to contact due to Covid difficulties. They continue to be in cormnunication with the court counselor to see if they will be getting a re-referral. Of the 11 cases, 7 were male and 4 were female; 4 were white/non-Hispanic and 7 were black/non-Hispanic; 2 were white males and 5 were black males;2 were white females and 2 were black females; offenses included communication of threats in school (1), fighting in school (3),monetary theft (3), breaking and entering(3), and destruction of property (1). Exchange Club—Things are going good for them. They continue to work hard in the county promoting the program to obtain referrals. They are close to meeting their goal for the Group program and are still a few off for the In-Horne program. They are hoping to meet with a few different agencies in the corning weeks. Volunteers for Youth—plumbers continue to be low but have picked up in the last couple months. They had a Teen Court session a week ago and are having another one on Monday. The recent one was virtual and went really well. Staff continue to be creative with figuring out Community Service options. 34 Wrenn House—Wrenn House is still operating and accepting referrals. Covid protocols remain in place and there has been an increase in calls. YTD they have served 4(admitted 3) Orange County youth for a total of 51 days. Compared to this same time last year the number of days has doubled from 25. They are seeing good utilization of the Orange County bed. They may be working on a new Orange County admission over the next couple days. JJ Data Report This data is from the new system and was pulled for the months of November and December. November—5 juveniles at intake, 13 complaints received, 1 undisciplined petition, 0 school-based complaints, 5 approved for court, 0 juveniles diverted, 0 closed, 5 placed in detention for a total of 92 days, 0 at'Wrenn House, and 6 youth on electronic monitoring for a total of 75 days. December- 6 juveniles at intake, 34 complaints received, 1 undisciplined petition, 0 school-based complaints, 1 approved for court,2 juveniles diverted, 0 closed, 3 placed in detention for a total of 49 days, 1 at Wrenn House for 16 days, and 6 youth on electronic monitoring for a total of 154 days. Q: What are undisciplined youth? A: Youth age 6-18 (truant is up to age 16) who aren't following rules at home and/or running away. JCPC Business Program Monitoring report—Sharron and Rebekah conducted the monitoring visits this year and was a little challenging due to the pandemic. No significant issues or problems were identified but one program is being referred to Denise for follow-up because their cost centers were significantly under expended (related to pandemic). They are being referred because a check"yes"requires automatic referral. Across the board the numbers served are all low because of the pandemic but all programs have done an excellent job being creative and shifting programming. During the monitoring with Dispute Settlement Center a topic came up about at least starting a conversation as it relates to social injustice and racial disparity. It would be good to have a conversation as a JCPC about the impact this is having on the youth we serve and looking at how the agencies are structured to make sure we aren't having any adverse effects on the youth. This can be discussed a little later during Hot Topic session. Risk&Needs Committee report—The committee met on February 3`d to look at data from the Department of court-involved involved and get input/feedback from community programs. One of the tasks of the committee is to develop a RFP based on this information. The anticipated allocation and match requirement remain unchanged from last year. The dates for advertisement are February 8 to March 11 (the wrong year was typed; Denise will revise before posting). They types of programs that the committee identified as being needed are listed on the RFP (an attachment will also be included that describes each program type), along with risk factors and identified needs. There will be a voluntary,applicant workshop on February 10 hosted by some of the Area Consultants that will be especially beneficial for new applicants. Topics will include policy and reporting requirements,how to get NCID and get into NCALLIES and complete an application. Since it's such a tight turnaround, Denise will work one-on-one with any new applicants who are not able to attend. Q: Will the workshop be recorded? A: They typically do record them but the Consultants down east will be the host. Denise will make sure to the get link. RFP Review & Vote—Amanda Farris motioned to accept the RFP with the amended closing date and include the program description attachment and was seconded by Carol McClelland. Motion carried unanimously. 35 Funding Committee—Volunteers are needed to serve on this committee. This would require a half to full day commitment to hear presentations from applicants and then make a funding recommendation to the full council. Documents will be sent in advance for review and to identify questions. This would be a good opportunity for council members who haven't had a chance to participate in a committee yet. Volunteers include: Carol, Jay,Amanda, Donna, and possibly Gayane. Denise has already participated in some virtual funding cycles this year and it hasn't required a full day commitment. In similar sized counties,they have been able to complete it in an afternoon (12:3011 to end of day). If anyone else decides they'd like to participate,please email Rebekah. April meeting--April meeting falls on Good Friday holiday and will need to reschedule. Would the following Friday, April 9,work for most? This meeting is important because we will need to vote on funding recommendations and will need a quorum. Most members indicated via chat feature that.April 9 date will work for them. Consultant Update Emails will be coming out in February about Third Quarter Accounting. This is an opportunity for all programs and the Admin budget to be reviewed to determine if the budgeted amount is the amount of funding that they will need for the remainder of the fiscal year. If you have funds that you will not use, please let Denise know so that they can first be offered to other Orange County programs before being returned back to the State. A program agreement revision will need to be completed in order to reduce those funds. If you have any questions, please call Denise. She will also help Boomerang through this process as it is new to their new staff. Hot Topics Sharron circled back to the topic of racial equity and social justice that was briefly mentioned during the Monitoring Committee report. She is wanting to pose to the group to see if there is an interest in further conversation or training. Gayane expressed interest in being part of the conversation. Donna mentioned that the Health Department has been working on this for the last couple years and they found the REI training was very beneficial and helpful. Perhaps Gayane, Donna, and other interested parties can have a conversation and make some recommendations to the JCPC. Stephanie stated (via chat box)that Cardinal is also working on this issues. Since the Health Department, Healthy Carolinians, and Cardinal are all working on this issue, maybe something can come out of that to the JCPC. Sharron volunteered to pull a group/sub-committee together for a follow-up meeting to get things started. It can be expensive to host a training, but maybe joining with another group could help keep costs down. Lia stated DSC went through Phase 1 training with REI and tried to join Orange County OAR but wasn't able to connect with them. She was able to connect with Durham County and learned that there may have been some leadership change within Orange County and so it may be helpful to connect through Durham or Wake County. Lia also would like to volunteer for this group. It may be most beneficial to deal directly with REI if they are the chosen trainer. Announcements Paul Atherton has resigned and has taken a job with UNC. A new Juvenile Court-School Liaison will be starting on the 151h and will be at the next JCPC meeting. Orange Partnership just conducted an alcohol purchase survey this past week and they found that 40% of the stores in Orange County (rural areas) did not check ID. If mental health is being compromised due to Covid, and youth are turning to substances, it is concerning that there seems to be a lack of ID checking in some parts. 36 Upcoming JCPC Meetings April 9,2021 • 12:00p--2.00p JCPC Meeting Virtual GoToMeeting 37 Attachment 2 Juvenile Crime Prevention Council County Flan Orange County For FY 2021-2022 Table of Contents I. Executive Summary II. County Funding Plan III. Juvenile Crime Prevention Council Organization IV, County Risk and Needs Assessment Summary V. County Juvenile Crime Prevention Council Request for Proposals VI. Funding Decisions Summary VII. Funded Programs Descriptions(programs that do not have a Program Enhancement Plan) IX. Program Enhancement Plans Attachments: Continuum of Services -At a Glance 38 Executive Summary The Grange County Juvenile Crime Prevention Council (JCPC), in fulfillment of the duties and responsibilities as set forth in the General Statutes of the State of North Carolina, has completed the activities required to develop and update this County Plan for FY 2021-2422. The JCPC has identified issues and factors that have an influence and impact upon delinquent youth,at- risk youth,and their families in Orange County. Further,the JCPC has identified strategies and services most likely to reduce/prevent delinquent behavior. It should be noted that the JCPC continues to support and embrace diversionary strategies, such as Teen Court,that effectively reduce and prevent delinquency. As noted in NC Gen. Stat. § 143 B-851,the JCPC is legislatively mandated to evaluate the effectiveness of its funded programs and the Department of Public Safety, Division of Adult Correction and Juvenile Justice, has provided the Standardized Program Evaluation Protocol (SPEP)Instrument to aide JCPCs with this task. However,the tool cannot be administered to all JCPC funded programs given that some programs are identified as structures or"settings within which program services are delivered"(Lipsey, 2005). Programming such as Teen Court,Mediation,Residential and Psychological Assessment are identified as a structure,yet they offer vital programming to youth. The JCPC recognizes that these identified structures offer critical prevention/intervention programming and the JCPC adheres to their utilization in its strategies to prevent and reduce delinquency. Priorities for Funding: Through a risk&needs assessment and a resource assessment,the JCPC has determined that the following services are needed to reduce/prevent delinquency in Orange County: • Restitution/Community Service • ParentlFamily Skill Building • Interpersonal Skill Building ■ Mentoring • Mediation/Conflict Resolution (including School Based) • Teen Court • Tutoring/Academic Enhancement • Temporary Shelter(specifically Emergency Shelter) • Substance Abuse Treatment(specifically for un/underinsured) Funding Recommendations: Having published a Request for Proposals for needed services for a minimum of thirty(30)days,the JCPC has screened the submitted proposals and has determined which proposals best meet the advertised needed services. As required by statute,the JCPC recommends allocation of the NC Department of Public Safety(NC DJJ)funds to the following programs in the amounts specified below for FY 21-22(also see Orange County Funding Plan): Program Types Funding Recommendations Community Service and Restitution 83,655 Mediation/Conflict Resolution 62,400 Teen Court 74,625 Home-Based Counseling and Interpersonal Skill Building Groups 60,760 Runaway Shelter Care 16,475 The JCPC further recommends that the following amount be allocated from the NC DPS DJJ funds for the administrative costs of the Council for FY 21-22: $14,157. 39 Monitoring and Evaluation: Each program funded in the past fiscal year by the JCPC has been monitored. The monitoring results and program outcomes evaluations were considered in making funding allocation decisions. The JCPC continues to conduct implementation monitoring of its action plan and its funded programs. i E Respectfully Submitted, Bernard Miles,Chair Orange County Juvenile Crime Prevention Council i 3 S 1 I 40 ORANGE County NC DPS - Community Programs - County Funding Plan Available Funds: S $369,096 — Local Match: $ $165,754 Rate: 30% DPS JCPC funds must be committed with a Program Agreement submitted in NC Allies and electronically signed by authorized officials. .... ...... P j4om rrhMii AWS4Qe::0�ntreash Local_Otsh.- 56;:: ::::_-FkflAts • 0411 CPs_JCPc ...... .................... ..........1-1........ ---- -- ---- tu,adli -- ------ -MIM11 Program............ ...... ........ ..... ---------------- .... .............. ------ ............ .. . ----- --............ ............ ...... Revenues .............. ..............I—...... Exchange Clubs Family Center In Alamance j {Parent Teen Solutions) $60,760 $18,228 $13,092 $92,080 34% Volunteers for Youth,Inc. 2 (Juvenile Communty Servlce and Restitution) $83,655 $25,096 $29,4841 $138,2351 39% IVolunteersfor outh,inc, j (Teen Court) $74,625 $22,387 $6,084 $103,096 28% Dispute Settlement Center 4 (Medlatlon/Confllct Resolutlon) $62,400 $18,720 $3,895 $85,015 27% 1 Haven House,Inc. (Wrenn House) $16,475 $4,942 $19,579 $40,996 60% 1; jJCPC Administration $14,157 $4,2471 $18,404 23% 7 9 10 12 13 1, ts 16 17 Is ;9 za 21 22 —TOTALS: $312,072� $93,6201 $59,0421 $13,0921 $477,8261 35%. The above plan ryas derived through a planning process by the ORANGE County Juvenile Crime Prevention Council and represents the County's Plan for use of these funds in FY 21-22 Amount of Unallocated Ftjnds, $47,024 Amount of funds reverted back to DPS Chairperson,Juvenile Crime Prevention Council (Date) Discretionary Funds added check type Rl initial plan 11 update El tiknai --DPS Use Only— Chairperson,Board of County Cornmissioners (Date) or County Finanm Officer Reviewed by Area consultant Date Reviewed by. Program Assistant Date Verified by Designated State Office Staff Date Ver 0 004 120 16 OXL 41 Juvenile Crime Prevention Council Organization Name Organization Title Sharron Hinton Orange County DSS Human Services Chairperson Manager Carol McClelland Freedom House Recovery Director, Outpatient Vice-Chairperson Cener Services Rebekah Rapoza Research & Data *volunteer position Orange County DSS Analyst Secretor _ Treasurer Assessment Committee Chairperson Funding Committee Chairperson Number of 20 members: List meeting dates during the current fiscal year and identify the number ofJCPC members in attendance for each. Meeting Date Number of Members in Quorum Present? Yes/No Attendance August 7, 2020 16 Yes October 2, 2020 15 Yes December 4, 2420 11 Yes February 5, 2421 15 Yes April 9, 2021 11 Yes June 4, 2421 10 Yes 42 SUMMARY REPORT OF THE ORANGE COUNTY RISK AND NEEDS ASSESSMENT COMMITTEE I. Risk Assessment Summary 11. Needs Assessment Summary 11I. Resource Assessment Summary IV.. Summary of Gaps and Barriers in the Community Continuum V. Proposed Priority Services for Funding Part 1. Risk Assessment Summary The Orange County JCPC Risk and Needs Assessment Committee reviewed data gleaned from the Juvenile Risk Assessment instrument administered by Juvenile Court Counselors after juveniles are referred with a complaint alleging that a delinquent act has occurred and prior to adjudication of the juvenile. The Juvenile Risk Assessment is an instrument used to predict the likelihood of the juvenile being involved in future delinquent behavior. For some juveniles, some of the individual item ratings may be heavily dependent upon information reported by the juvenile or the parent(s). For these items (represented by an asterisk) there is a likelihood of under-reporting the incidence of a particular behavior and the actual incidence may be higher than suggested by these figures. In those cases,the figure should be interpreted as a measure of the minimum level of occurrence. Orange County Risk Factor Observations: FY 2019-2020 4%�of juveniles coming to the attention of Juvenile Services were at low risk(R1)for reoffending. 16% of juveniles coming to the attention of Juvenile Services were R2 of reoffending. 29% of juveniles coming to the attention of Juvenile Services were R3 of reoffending. 31%of juveniles coming to the attention of Juvenile Services were R4 of reoffending. 19% of juveniles coming to the attention of Juvenile Services were high risk (R5) of reoffending. INCITE: R1=Risk Level 1 (O points), R2=Risk Level 2 01-2 points), R3=Risk Level 3 (3-5 points), R4=Risk Level 4 (6-12 points) and R5=Risk Level 5(13+points) 14% of juveniles were under age 12, a slight increase from FY 18-19 (12%). 39% of'Juveniles show having one or more prior referrals at the time of intake, a slight increase from FY 18-19 (36%). 22% of juveniles have a prior class 1-3 misdemeanor as compared to 24% in 18-19; 5%having 0 prior class f-1 felonies oral misdemeanors as compared to 2/a in 18-19 and A-E Felonies were at 1%. 43 20%of juveniles had prior assaults, an increase from FY 18-19 of 14%. 23% of juveniles have run away from home or placement which remained close to this data in FY 18-19 (26%). * 18%of juveniles have some known substance use and need further assessment, as compared to 21% in FY 18-19. 20% have known substance abuse and need assessment or treatment, as compared to 16% in FY 18-19. *This statistic is possibly underreported 74%of juveniles demonstrate moderate to serious behavioral problems in school. A 1% decrease from FY 18-19 (75%). 73% of juveniles lack pro-social peers, regularly associate with others involved in delinquent activity,and/or is a gang member/associates with a gang; a decrease from FY 18-19 (77%). 12% of parents are willing but unable or unwilling to supervise juveniles, a significant increase from FY 18-19 (10%) Part 11. Needs Assessment Summary The©range County JCPC Risk and Needs Assessment Committee also reviewed data gleaned from the Juvenile Needs Assessment instrument administered by Juvenile Court Counselors prior to court disposition of a juvenile. The Juvenile Needs Assessment is an instrument used to examine juvenile needs in the various domains of his/her life: The Individual Domain,The School Domain, The Peer Domain, and the Community Domain. This instrument was designed to detect service intervention needs as an aid in service planning. As with the Juvenile Disk Assessment, some of the individual item ratings may be heavily dependent upon information reported by the juvenile or the parent(s). For these items (represented by an asterisk)there is a likelihood of under-reporting the incidence of a particular behavior and the actual incidence may be higher than suggested by these figures. In those cases,the figure should be interpreted as a measure of the minimum level of occurrence. Orange County Elevated Needs Observations: FY 2019-2020 Juveniles were low (46%), medium (45%) and high (9016) with overall needs for services/interventions to reduce the likelihood of repeat delinquency. Juveniles with law and medium needs are able to be served in the community. 46%of juveniles fall into the low needs category of having indicators that there are needs not being addressed; which is lower than the state average of 68%. 45%of juveniles fall into the medium needs category of having indicators that there are needs not being addressed; which is above the state average of 28%. 44 9%n of juveniles fall into the high needs category which is higher than the state average of 4%. 20% of juveniles report being rejected by positive peers; 48% had some/regular association with delinquent peers and 6% associated with a gang. Data remain steady as compared to FY 18-19 with a slight increase at 17% of regular association with delinquent peers as compared to FY 18- 19 (15%). 72% of juveniles have moderate to serious school behavior problems as compared to 74% in FY 18-19. *39% of juveniles need substance abuse assessment or treatment as compared to 37%u in FY 18- 19. *This statistic is possibly underreported. *38%0 of juveniles are reported to be abuse victim with support which is higher than the state average 18%,and 8% having NO support which is also higher than the state average 3%. *This statistic is possibly underreported. *4% of juveniles were engaged in sexual behaviors with assessment needs not being met; 3% dangerous sexual practices and 1%sexually victimized. *This statistic is possibly underreported 40%of juveniles need more mental health assessment which is higher than the state at 29%. *20%of juveniles have domestic discord in the home as compared to 22% in FY 18-19 and 10% of juvenile's experience domestic violence in the home as compared to 8% in FY 18-19. *This statistic is possibly underreported 62% of juveniles come from homes where parents/guardians have marginal to inadequate family supervision skills which is higher than the state at 46% *14% of juveniles have family alcohol/drug abuse in the home, slightly higher than the state average of 10%. *This statistic is possibly underreported. 50%of adjudicated juveniles come from homes where family members have criminal history and an additional 7% are under active court supervision or have gang involvement. Para 111. Resource Assessment Summary Community resources are sometimes available but can be difficult to access. See the attachment titled Orange County Continuum of Services—At a Glance for a listing of available community resources. 45 Part IV. Summary of Gaps and Barriers in the Continuum of Services While Orange County is not large,transportation is a barrier for many juveniles, especially those in Northern Orange County where public transportation is limited. Additionally, the cost of gas is an inhibitor to accessing services, including court ordered sanctions and therapy sessions while the in-home JCPC funded program could address this barrier. Young people and families needing bi-lingual mental health and substance abuse services often experience waitlist for services due to the scarcity ofbi-lingual therapists and language interpretation. There are no mental health or substance abuse services available for undocumented juveniles. While Orange County does have a domestic violence service provider, the services offered are limited and are targeted more towards adults experiencing it as victims. Part V. Proposed Priority Services for Funding The committee compared the services needed to address the elevated Juvenile Risk Factors and Juvenile Needs with services currently available in the community. Services which are currently available in the community and sufficient to meet the needs of court involved juveniles or those juveniles most at risk for court involvement are not considered as a priority for JCPC funding.. The Committee proposes that the following service be approved as the funding priorities for FY 21-22: 1. Restitution/Community Service 2. Teen Court 3. Tutoring/Academic Enhancement 4. Interpersonal Skill Building 5. Temporary Shelter Services (specifically Emergency Shelter) 6. Mediation/Conflict Resolution (including School Based) 46 RISK ASSESSMENT COMPARISON DATA Orange FY 19-20 data for FY 21-22 planning FY 1879 FY 19-20 Total Assessments 124 137 Overall Risk Level FY 18_-19 FY 19-20 State 18-19 State 19-20 RI-1 5 3% 4%` 4% 6% RI-2 22 16% 16% 14% 17% RI-3 40 31% 29% 350/0 32% RI-4 43 34% 31% 33% 32% RL5 26 15% 19% 14% 14°I 40% — 35% ■FY 18-19 30% 25% � 0 F 19-20 20% 15% 10% astate 18-19 5% 0% o State 19-20 RLI(8) RL2(22) RL3{40) RL4(43) RL5(215) R1=Risk Level 1(0 points),R2=Risk Level 2(1-2 points),R3=Risk Level 3(3-5 points),R4=Risk Level 4(8-12 points)and R6=Risk Level 5(13+points) R1-Age When First Delinquent Offense Alleged in a Complaint FY 1849 FY 19-20 State 18-19 State 19-20 A e 12 or over 118 88% 86% 84% 86% Under age 12 19 12% 14% 16% 14% 100% 90% 80°!a iFY 18-19 70% 60% ■FY 19-20 50% 40% ®State 18-19 30% 20% 10°le [45tate 19 20 0% Age 12 or over 118 Under age 12 19 Observations: 47 R2-Number of Undisciplined or Delinquent Referrals at Intake FY 18-19 FY 19-20 State 18-19 State 19-20 Current Referral Only 83 65% 61% 590/0 57% One Prior Referral 17 19% 12% 18%w 18% 2 or 3 Prior Referrals 20 11% 15% 13% 14% Four or More Prior Referrals 17 6% 12% 9% 11% 70% ■FY 18-19 60% — - 50% - ■FY 19-20 40% ■State 18-19 30% 20% o State 19-20 10% 0% Current Referral Only 83 One Prior Referral 17 2 or 3 Prior Referrals 20 Four or More Prior Referrals 17 Observations: R3-Most Serious Prior Adjudication FY 18-19 FY 19-20 State 18-19 State 19-20 No prior adjudications 94 67% fig% 73% 74% Prior undisciplined 5 6% 4% 3% 3% Prior class 1-3 misdemeanors 30 24% 22% 14% 14% Prior class f-1 felonies or a 1 misdemeanors 7 2% 5% 8% 9% Prior A-E felonies 1 0% 1% 1% 1% 80% — ■FY 18-19 70% 60% ■FY 19-20 50% 40% a State 18-19 30% 20% 0State 19-20 10% 0% No prior adjudications 94 Prior undlscIplined 5 Prior class 1-3 Priorclass M felonies or Prior A-E felonies 1 misdemeanors 30 al mdsdemeanars 7 Observations: 48 R4-Prior Assaults FY 18-19 FY 19-20 State 18-19 State 19-20 No assaults 104 82% 76% 80% 79% Involvement In an affray 5 3% 4% 3% 4% Yes,without a weapon 17 11% 10/o 140k 13% Yes,without a weapon,inflicting serious Injury 6 1% 4°I 1% 1% Yes,with a weapon 5 _ 2% 4% 2% 2% Yes,with a weapon,inflicting serious Injury 0 0% 0% 0% 1 90% ■FY 18-19 80% 70% - ■FY 19-20 60% - - 50% - a State a 8-19 40% 30% - — 13State 19-20 20% - 10°1,,r0 0% No assaults 104 Involvement in an Yes,wllhout.a Yes,without a Yes,with a weapon Yes,with a weapon, affray 9 weapon 17 weapon,iriftfing 5 inflicting serious serlous Injury 6 Injury a Observations: R5-Runaway from Home or Placement FY 18-19 FY 19-20 State 18-19 State 19-20 No 106 74% 77% 84% 83% Yes 31 26% 23% 16% 17% 90% 80% ■FY 18-19 70% 69% 60% NFY 19-20 40% 30% 200 ®State 18-19 10% o% No 105 Yes 31 Wtate 19-20 Observations: 49 R6-Known Use of Alcohol or Illegal Drugs Nor 12 months) FY 18-19 FY 19-20 State 18-19 State 19-20 No Known substance use 85 63°A 62% 67% 6510 assessement 25 2101 18% 20% 23% Substance abuse,assessment or treatment heeded 27 16% 20%1 12°/ 80% 70% RFY 18-19 60% 50% 40% mFY 19-20 30% 20% 0State 18-19 10% - 0% No Known substance use e5 Some substance use,need further Substance abuse,assessment or p State 19-20 assessemenk treatment needed 25 27 Observations: R7-School Behavior Problems(prior 12 months) FY 18-19 FY 19-20 State 18-19 State 19-20 No Problems enrolled,attending regularly)-27 18% 20 15% 22% Minor Problems 9 7% 7% 8% 9% Moderate Problems 30 23% 22% 25% 24% Serious Problems 71 52% 52% 51% 45% 60% ■FY 18-19 50% - 40% I— C] 9-20 30% 20%ne 16-19 10%00% e 19-20 No Problems(enrolled, Minor Problems 9 Moderate Problems 30 Serious Problem attending regularly)27 Observations: 50 R8-Relationships with Peers FY 18-19 FY 19-20 State 18-19 State 19-20 Peers are good support and influence 37 23% 27% 40% 40% Lacks prosocial peers or sometimes associates with delinquent others 70 52% 51% 40% 39% Regularly associates with others invoiced in delinquent activity 22 17%° 16% 14%4 16% Youth is a gang member or associates with a gang 8 8% 6%1 6% 6°I° 60% ■FY 18-19 50% 40% - ■FY 19-20 30% 20% E3 State 18-19 10% 0% aState 19-20 Peers are good support Lacks prosocial peers or Regularly associates with Youth Is a gang member and influence 37 sometimes associates with others involved in or associates with a gang delinquent others 79 delinquent activity 22 8 Observations: R9-Parental Supervision FY 18-19 FY 19.20 State 18.19 State 19-20 Parent/GuardiantCustodian Wiling&able to supervise 121 90% 88% 85% 86% Parent/GuardianiCustodiantyilling but unable to supervise 14 9% 10% 14°l 12% Parent/Guardian/Custodian unwilling to supervise 2 1% 2% 2% 2% 100% 0 F 18-19 80°l0 ■FY 19-20 60% 40% - State 18-19 20°l0 - o State 19-20 0% ParenNGuardiantCustodlan wil6nq&abte to Pare ntlGuardiardCustodia n with nq but unable to PmentlGuardi to supervise 121 supervise 14 supervise Observations: 51 NEEDS ASSESSMENT COMPARISION DATA Orange FY 19-20 data for FY 21-22 Planning FY 18-19 FY 19-20 Total Assessments 12.3 139 Overa11 Needs Levels FY 18-19 FY 19-20 State 18-19 State 19-20 Low Needs 64 47% 46% 63% 68% Medium Needs fit 45% 45a/o 33% 28% High Needs 13 6% 9% 496 4% 800!0 70% ■FY 15-19 60% - 50% n FY 19-20 40% 30% - 20`Y0 1s State 18-19 10% 0% — A State 19-20 Low Needs 64 Medlurn Needs 62 High Needs 13 Observadons; Y1-Peer Relationships FY 18-19 FY 19-20 State 18.19 State 19-20 Positive Peers 36 22% 26% 39% 389% Rejected by Posifive Peers 28 24% 20% 14% 15% Some Association with Delinquent Peers 43 310% 31% 27% 27% Re ular Association with Delinquent Peers 24 15% 17% 13% 14%. Gang Association 8 8% 6% 60A 6% 45% ■FY 18-19 40% 35% ■FY 19-20 30% 25% ©State 18-19 20% -- 15% 13State 19-20 10% 5% 0% Positive Peers 36 Rejected by Posifive Peers Some Assoclatlon%,::.i Regutar Association with Gang Associalion 8 28 Delinquent Peers 43 Delinquent Peers 24 Observations: 52 Y2-School Behavior FY 18.19 FY 19-28 State 18-19 State 19-20 No School Behavior Problems 27 19% 19% 16% 22% Minor School Behavior Problems 12 7% 9% _ 8% 9% Moderate School Behavior Problems 26 20% 19% 25% 24% Serious School Behavior Problems 74 54% 53% 51% 45% 80%e 50% 0 F 18-19 40%6 ■FY 19-20 30%e 20% RState 18-19 10% - E)State 19-20 0% = No School Sehav{or Problems Minor School Behavior Moderate School Behavior Serious School Behavior 27 Problems 12 Problems 26 Problems 74 ObservaVans; Y3-Academic Functioning FY 18-19 FY 19-2d State 18-19 State 19-28 At Grade Level 116 82°!o SR96 91°J 92% Below Grade Level 23 18°!° 17% 996 8% 100% 90% 80% ■FY 18-19 70%e - 60% • wFY 19-20 50%b 40% GState 18-19 30% 20% 10% oState 19-20 0% ![— Al Grade levei 116 Below Grade l.evol 23 Observations: 53 Y4-Substance Abuse FY 18-19 FY 19-20 I State 18-19 State 19-20 No Known Substance Abuse 84 63% 60°/ 67% 65% Some Abuse Assessment 27 20%J© 19", 20% 23% Some Abuse Treatment 28 17% 2090 12% 12% 80°/a 70% — ■FY 18-19 60%0 — 50% n FY 19-20 40% 30% aState 18-19 20% 10% 4State 19-20 0%tr No Known Substance Abuse B4 Some Akuse Assessment 27 Some Abuse Breafineni 28 Observations: Yb-Juvenile Parental Status FY 18-19 FY 19.20 State 18-19 State 19-20 Juvenile Not a Parent 136 98% 98% 99% 98% Juvenile is a Parent.No Custody 1 0% 1°/ 0% 0% Juvenile is a Parent or Expectant Parentwithfsu ort 2 2% 1% 1% 1% Juvenile is a Parent or Ex ectant Parent without support 0 0% 0% 0% 0% 120% — 1003'e - a FY 18-19 80% ■FY 19-20 60% ®State 18-19 40% 20% o State 19-20 0% Juvenile Not a Parent 138 Juvenlle is a Parent,No Custody 1 Juvenile is a Parent or Expectant Juvenlle is a Parent or Expectant Parent with/support 2 Parent without support 0 ObservaSons: 54 Y&-Abuse Negiect History FY 18-19 FY 19-20 State 18-19 State 19-20 No Evidence of AbuselNe lett 87 62% 639 77% 79% Abuse Marn with Support 41 33% 3d% 19% 18% Abuse Victim but NO Support 11 5% 8% 4% 3% 90% - 80% f ■FY 1$-19 70% II 60% ■FY 19-20 5.0% 40% M State 18-19 30% 20% 0 State 19-20 10°/❑ F1 0% No Evidence of Abu so Neglec!87 Abuse Viuirn with Support 41 Abuse Victlm but NO SupW 11 Observations: Y7-Sexual Behaviors FY 18-19 FY 19-20 State 18-19 State 19-20 No Problem'Sexual Behavior 127 92% 91% 89% 89% Sexual Behavior-Needs Assessment 6 6% 4% 4% 3% Dangerous Sexual Practices 4 2% 3°I 4% 5% Has Sexually Victimized Others 2 1% 1% 3% 3% 100% 90% — ■FY 18-19 80°k 70% 60% - zFY 19-20 50% -- 40% ■state 18-19 30% 20% 10% ! 0State 19-20 No Problem Sexual Behavior Sexual Behavior•Needs Dangerous Sexual Practices Has Sexually Victimized 127 Assessment 6 4 Others 2 observations: 55 Y8-Mental Health Needs I FY 18-191 FY 19-20 1 State 18-19 State 19-20 No Mental Health Needs Noted 19 10% 14% 28% 31% Mental Health Needs Addressed 64 41% 46% 38% 40% Needs More Mental Health Assessment 56 49% 40%1 34% 29% 60% 50% ■FY 18-19 40% — ■FY 19-20 30% — 20% aState 18-19 10% - aState 19-20 0% No Menial Healln Needs(Voted 19 Menial Heahli Needs Addressed 64 Needs More Mental Health Assessment 56 ❑bservatlfons: Y9-Basic NeedslUving FY 18-19 FY 19-20 State 18-19 State 19-20 UvInR with Parent&Needs Met 122 89% 88% 91% 91% Temporary Residence&Needs Met 16 8% 12% 9% 8% Living with Parent&Needs Unmet 0 0% 0% 00A 096 Living Independently 1 2% 1% 0% 5% 100% - 90% ■FY 15-19 80% 70% 6D% ■FY 19-20 50% 40% OState 18-19 30% 20% 100/0. — a State 19-20 0% Living oath Parent&bleeds Temporary Residence& Living with Parent&Needs Living Indepandenlly t Mel 122 Needs Met 16 Unmel 0 Observations: 56 YIO-Heaithftgiene FY 18-19 FY 19-20 State 18.19 State 19-20 No Health Hygiene Problem 117 83% 84% 92% 93% HealthlHygierie Problem but Unimpaired 14 9% 10% 7% 6% HealthlHyglene Problem Limits Function 7 7% 5% 0% 0% Health/Hygiene Problem Untreated 1 2% 1% 0% 0% 100% 90% - - 80% - ■FY 18-19 70% T- - 60% - - ■FY 19-20 50% — 40% l3 State 18-19 30% - 20% 10% - a State 19-20 0% No Health Hygiene Health/Hygiene Health/Hygiene HealthlHyglene Problem 117 Problem but Problem Limits Problem Untreated Unimpaired 14 Function 7 1 Observations: F1-Conflict in the Home FY 18-19 FY 19-20 Slate 18-19 State 19-20 Supportive Horne 70% 70% 76% 79% Domestic Discord 22% 20% 19% 17% Domestic Violence 8% 10% 5% 40k 9th%o 80% ■FY 18-19 70% 60%a r FY 19-20 50% 40% 30% Ostate 18-19 20% 10% 0State 19-20 0% Supportive Home Domestic Discord Domesbc Violenr_e Observations: 57 F2-Family Supervision Skills FY 18-19 FY 19420 State 18-19 State 19-20 Adequate 97 37% 38% 50% 54% Marginal 28 58% 55% 48% 43% Inadequate 14 5% 7% 3% 3% 70% 60% ■FY 18-19 60%e — 40% ■FY 19-20 30% mState 18-19 20% 10% OState 19-20 0%0 i f I -I Adequale 97 Marginal 2r Inadequate 14 Observalblons: F3-Disability of Parent/Guardian FY 18.19 FY 19-20 State 18-19 State 19-20 No Disabilities 124 89% 20-1196% 96% disabilities Noted 15 11% 11% 4% 4% 720% 100% 80% — ■FY 18-19 60%e 0 F 19-20 40% State 18-19 20% IL m State 19-20 0%d No➢isahilifies 124 DIsahililles Noted 15 Observations: 58 F4-Family Substance Abuse FY 18-19 FY 19-20 State 18-19 State 19-20 No AlGoh0lfArug Atsuse 120 __ 87�/ 86°f 88% 90% Family AlcoholfDrug Abuse 19 13% 14% 12% 10% 1 DD%a 90% 80% - 70% - ■FY 18-19 E0% 50%v - ■FY 19-20 40% 30% State 18-19 20% - 10% State 19-20 0% No AlcohoUlDrug Abuse 120 Famiiy AlcoholOwg Abuse 19 Observations: F5-Family Criminality FY 18-19 FY 19-20 State 18-19 State 19-20 No Family Criminal History 61 35% 44% 54% 59% Famil Criminal Histo 11 51% 50% 38% 36% amly ve rr er ou upervisionor ang Involvement 9 14% 7% 8% 6% 70% ■FY 18-19 60% 50% ■FY 19-20 40% 30% State 18-19 20°x° 1 State 19-20 1O% ]ILL 0% No Family Criminal Hlslony 61 Family Criminal History 69 Family Active Under Court Supevi sion or Gang Involvement 9 Observations: 59 Orange County Juvenile Crime Prevention Council Request for Proposals for FY 2021-2022 $359,096 30% February 8, 2021 Anticipated County Allocation Required Local Match Rate Date Advertised The Juvenile Crime Prevention Council(JCPC)has studied the risk factors and needs of Juvenile Court involved youth in this county and hereby publishes this Request for Proposals. The JCPC anticipates funds from the Department of Public Safety(DPS)Division of Adult Correction and Juvenile Justice in the amount stated above to fund the program types specified below. Such programs will serve delinquent and at-risk youth for the state fiscal year 2021-2022 beginning on,or after,July 1,2021. The use of DPS funds in this county requires a local match(cash andlor in- kind)in the amount specified above. The JCPC will consider proposals for the following needed programs(see attached Program Descriptions): "Restitution/Community Service *Interpersonal Skill Building `Teen Court `Parent/Family Skill Building `Mentoring 'Tutoring/Academic Enhancement `Substance Abuse Treatment,specifically for Un/Underinsure 'Mediation/Conflict Resolution 'Temporary Shelter Services (Including School Based) (specifically Emergency Shelter) Proposed Program Services should target the following Risk Factors for Delinquency or Repeat Delinquency: Indicators suggest youth coming to the attention of Juvenile Services are at risk for re-offending. Youth are generally age 12 or older& had no prior contact with Juvenile Services. Indicators suggest youth are using/abusing substances,exhibit anger management issues,run away from home/placement,have moderate to serious school behavior problems,associate with peers who lack pro-social behaviors and are delinquent. Due to the diversity of Orange County,the JCPC is particularly interested in funding programs that offer culturally appropriate services with accommodations for Limited English Proficiency(LEP)youth and their families. Programs should address the following concerns as reported in the Needs Assessments for Adjudicated Youth: Peer Domain: Youth are in need of development of prosocial peer relationships. Indicators suggest youth have some association with and/or regularly associate with delinquent peers. Individual Domain: Indicators suggest youth are victims of abuse/neglect.There is a strong need for individualized mental health and substance use/abuse evaluations and treatment. Family Domain: Indicators suggest youth are exposed to domestic discord or violence in the home. Parents have marginal or inadequate supervision skills,and family criminality,gang involvement,and substance abuse are areas that need to be addressed. School Domain: Indicators suggest youth having moderate to serious behavioral problems at school. Applicants are being sought that are able to address the legislatively mandated items below: 1. Program services compatible with research that is shown to be effective with juvenile offenders. 2. Program services are outcome-based. 3. The program has an evaluation component. 4. Program services detect gang participation and divert individuals from gang participation. Local public agencies,501(c)(3)non-profit corporations and local housing authorities are invited to submit applications(Program Agreements)for programs addressing the above elements. Rebekah Rapoza at 919-245-2869 JCPC Chairperson or Designee Telephone# In order to apply for FY 2021-2022 JCPC funding,you must complete and SUBMIT your application online by accessing INC ALLIES. Please read and follow all instructions at the following link: https:!!c p.n cd i i d p.o rg1C P You may find additional self-help videos to assist you on the NCALLIES webpage by clicking on the HELP tab. Private non-profits are also reouired to submit the following forms or your application is considered incomplete:1)No Over Due Tax form(available at above link),2)Notarized Conflict of Interest Statement Template(available at above link),3)The non-profit's Conflict of Interest Policy and 4)Proof of 501(c)(3)status. See the attached Programs Descriptions document(bottom of page 2)for information regarding an Applicant Workshop. NOTE: For further information, or technical assistance about applying for JCPC funds in this county, contact Denise Briggs, DPS Area Consultant, at(919)324-6391;denise.briggs@ncdps.gov. Deadline for Application is: March 11,2021 by 5:00 P.M. 60 Orange County JCPC Request for Proposals (RFP) Program Descriptions FY 2021-2022 Program Types Descriptions including Dosage and Duration of Services Interpersonal Skill Services that focus on developing the social skills required for an individual to interact in a Building positive way with others.The basic skill model begins with an individual's goals, progresses to how these goals should be translated into appropriate and effective social behaviors, and concludes with the impact of the behavior on the social environment.Typical training techniques are instruction,modeling of behavior,practice and rehearsal,feedback,reinforcement. (Length of Stay=Minimum 12 weeks unless implementing a model program&following model specifications,FrequencZ of Contact=no less than 2 hours week[ Mentoring Provides opportunities for adult volunteers to be matched with delinquent or at-risk youth on a one-on-one basis. The mentor is an individual providing support, friendship, advice, and/or assistance to the juvenile.After recruitment,screening and training,the mentor spends time with the juvenile on a regular 'basis engaged in activities such as sports, movies, helping with homework,etc. (Length of Stay=Minimum 1 year,Frequency of Contact=should average 2 hours per week Mediation/Conflict Programs offering a private process of negotiation conducted by a neutral,third party person,a Resolution Mediator.These programs offer immediate and short-term involvement with youth to focus on negative and/or offending behaviors.Mediation is a consensual decision-making process by parties who work towards a mutual understanding to resolve a problem or a dispute.Mediators do not counsel or give advice but facilitate communication among parties as the parties work to reach their own decision regarding resolution of their conflict. Services should be provided for diverted and/or adjudicated youth and may include victim/offender reconciliation. (Length of Stay=No longer than 90 days,Frequency of Contact=Based upon the requirements of the program) Tutoring/Academic Services intended to supplement full time academic program by providing assistance with Enhancement understanding and completing schoolwork and/or classes.May also provide trips designed to be an enrichment of or supplemental experience beyond the basic educational curriculum. Len -h of Stay=Minimum of 20 weeks,Frequency of Contact=No less than 2 hrs/week. ParentlFamily Skill Services that focus on interactional or interpersonal issues faced by a parents)/family of a Building juvenile. This service works to develop parenting skills, communication skills, discipline techniques, and other related skills. May include sessions for parents only and/or sessions for parents and the referred youth. (Length of Stay=Minimum 12 weeks unless implementing a model program&following model specifications,Frequency of Contact=no less than 2 hours weekly) Teen Court Provides a diversion from juvenile court where trained adult and youth volunteers act as officials of the court to hear complaints.These programs make recorn mend ati ons for appropriate sanctions including but not limited to community service and restitution (if applicable)to be assigned to the youth who have admitted committing minor delinquency and undisciplined complaints. (Length of Stay= Not to exceed 120 days, however 60 additional days may be approved to complete sanctions;Frequency of Contact=Not Specified) Page 1 of 2 61 Orange County JCPC Request for Proposals (RFP) Program Descriptions FY 2021-2022 Restitution/Community Programs that provide opportunities for offender to be accountable for their actions to the Service community and/or victim(s) through forms of payments or community service work that earns money to repay the victim(s). Court supervision=one year unless otherwise ordered;Frequency of Contact=minimum twice per month and no less than 8 hours per month Temporary Shelter Care Provides group home care and shelter(up to 90 days)for juveniles who need to be temporary removed from their homes during a family crisis. (Length of Stay=up to 90 days,Frequency of Contact--NA) Substance Abuse In/Out-patient therapeutic services provided to juvenile offenders targeting substance abuse Treatment issues,including chemical dependency,alcoholism,and habitual or experimental use of other controlled substances. Personnel providing treatment must be licensed or certified to provide these services. (Length of Sta =Not Specified,Frequency of Contact=no less than every two weeks The Department of Public Safety, Community Programs Section, is offering a virtual workshop on February 1.0, 2021 from 9:30 am— 12:00 noon. This workshop is not mandatory in order to apply for DPS 1CPC funding but strongly encouraged because of the application process that will be covered (NCALLIES) and reporting requirements Oscal and. programmatic). All interested parties must register no later than 5pm on Tuesday, February 9th by emailing denise.briggs@ncdps.gov Page 2 of 2 62 Juvenile Crime Prevention Council Funding Decisions Summary Funding Decisions for: FY 21-22 Date Com leted: June 4,2021 Pro rams Funded Select 1-year or 2-year funding and reasons for Funding Check all that apply) Parent Teen Solutions ❑2-year Funding approved for FY and OR E 1-year Funding approved for FY 21-22 Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring(recommend for consideration for continued funding) ❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) E Meets funding priority Z Compatible with research®Cost efficient Z Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component Z Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ❑Other Other Wrenn House ❑2-year Funding approved for FY and OR Z 1-year Funding approved for FY21-22 Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring(recommend for consideration for continued funding) ❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ®Compatible with research M Cost efficient 0 Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability❑Addresses use of alcohoUcontrolled substances❑Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ❑Other Other Restitution/Community ❑2-year Funding approved for FY and OR ❑ 1 year Funding approved for FY21-22 Service Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring(recommend for consideration for continued funding) ❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 701/a(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain. ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) Z Meets funding priority ®Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions Z Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances M Addresses restitution to victims❑Addresses gang participation Z Would increase funding to this service if funds were available Mother Provides a diversion opition for law enforcement for youth to perform community service hours. Other Teen Court ❑2-year Funding approved for FY and OR 1-year Funding approved for FY21-22 Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring(recommend for consideration for continued funding) ❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority M Compatible with research®Cost efficient M Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances E Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ZOther Provides a diverstion option for court services and law enforcement. Other November 2, 2020 63 Juvenile Crime Prevention Council Funding Decisions Summary MediationlConfliet ❑2-year Funding approved for FY and OR Z 1-year Funding approved for FY21-22 Resolution i Rationale for 2-year Funding approval:❑Funded in past years ❑Irt good standing with county/JCPC and DPS(following PA,timely reports,reporting.to JCPC as requested) ❑Favorable JCPC monitoring(recommend for consideration for continued funding) ❑In compliance with Consultant Monitoring El Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served;and described target population),with minimal exceptions(i.e,less than 10%variance) Meets funding priority ®Compatible with research 0 Cost efficient 0 Addresses reductions ofcomplaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances 0 Addresses restitution to victims❑Addresses gang participation 0 Would increase funding to this service if funds were available ❑Other Other ❑2-year Funding approved for FY and OR ❑ 1-year Funding approved for FY Rationale for 2-year Funding approval:❑Funded in past years ❑In goad standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) j]Favorable JCPC monitoring(recommend for consideration for continued funding) ❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target papulation),with minimal exceptions(i.e.less than 10%variance) ❑ Meets funding priority ❑Compatible with research❑Cost efficient❑Addresses reductions of complaints,violations of supervision&convictions❑Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation Would increase funding to this service if funds were available ❑Other Other ❑2-year Funding approved for FY and OR ❑ 1-year Funding approved for FY Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring(recommend for consideration for continued funding) ❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served.and described target papulation),with minimal exceptions(i.e.less than 10%variance) Meets funding priority ❑Compatible with research❑Cost efficient❑Addresses reductions of complaints,violations ofsupervision&convictions❑Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ❑ Would increase funding to this service if funds were available ❑Other Other ❑2-year Funding approved for FY and OR ❑ 1-year Funding approved for FY Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring(recommend for consideration for continued funding) ❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ❑ Meets funding priority ❑Compatible with research❑Cost efficient❑Addresses reductions of complaints,violations of supervision&convictions❑Has evaluation component❑Addresses parental accountability❑Addresses use of alcohollcontrolled substances❑Addresses restitution to victims❑Addresses gang participation ❑ Would increase funding to this service if funds were available ❑Other Other November 2, 2020 64 Juvenile Crime Prevention Council Funding Decisions Summary Pro rams Not Funded Reason icor Not Funding Check all that a 1 Boomerang ❑ Lack of funding,addresses priority need and would fund if resources allowed ❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality®Other Infrastructure not in compliance with ICPC policy ❑Other ❑ Lack of funding,addresses priority need and would fund if resources allowed ❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑ Lack of funding,addresses priority need and would fund if resources allowed ❑).Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and_quality❑Other ❑Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑.Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑ Lack of funding,addresses priority need and would fund if resources allowed❑Roes not meet funding priority❑Not compatible with research❑Lessen quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑ Lack of funding,addresses priority need and would fund if resources allowed❑ Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality 0 Other ❑Other ❑ Lack of Funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑ Other ❑ Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑ Lack of funding,addresses priority need and would fund if resources allowed❑ Does not meet funding priority❑riot compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑ Lack of funding,addresses priority need and would fund if resources allowed❑ Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost thanprogram of same a and quality❑Other ❑Other November 2,2020 Standardize Program Evaluation Protocol (SPEP) 65 Program Enhancement Plan (PEP) Program Name/Component: Boomerang - part-time Structured Day (STRUCTURE ONLY - NO SPEP SCORE) Brief Description: A resiliency-based program that engages youthl 1-19 at risk for disconnection due to short-term suspension or court involvelment, by providing support service to mitigate the risk of school drop out through brief counseling, tutoring, and like skills development during out of school time. Boomerand programming is strength-based, recognizing the assests of each individual student and building on those to create stronger connection to school, family and communit . Category SPEP Enhancement Action Steps Responsible Party Progress Report Score/ Opportunity Possible Points Primary Service NA/30 Qualifying NA/5 Supplemental Services Quality of 1. Executive Service 20/20 1. continue to 1. Written protocols on parent Director Delivery develop written engagement, social media use, 2. Program Manager protocols (specific virtual programming standards and focus on virtual service evaluation. programming) for 2. Identify additional training high quality opportunities for direct service staff to service delivery. develop and maintain knoweldge and 2. Continued staff skills in trauma informed care, training. restorative practices, social justice and providing quality virtual programming. Amount of Service: NA/10 Duration and ----------- ------------------------ Contact NA/10 Hours Risk Level of Youth Risk Tier 1 NA/12 PEP Updates will be provided to the JCPC no later than January 2020. Standardize Program Evaluation Protocol (SPEP) 66 Program Enhancement Plan (PEP) Risk Tier 2 NAM 3 TOTAL SPEP SCORE NA/1 00 POP - Score % NA/ This Plan is approved by: Tauri Pfeifer 1/2021 Bernard Miles 2-5-2021 Program Manager Name Date JCPC Chair Date PEP Updates will he provided to the JCPC no later than January 2020. Standardize Program Evaluation Protocol (SPEP) 67 Program Enhancement Plan (PEP) Program Name/Component: Volunteers for Youth, Community Service and Restitution Brief Description: Program works with youth who have committed offenses and are assigned community service hours and/or to pay restitution. Nonprofit worksites throughout the county provide community service opportunities. SPEP Category Score/ Enhancement Action Steps Responsible Progress Report Possible Opportunity Party Points Primary Service 10/10 N/A N/A Qualifying 5/5 N/A No qualifying supplemental service— 5 Supplemental automatic points Services Quality of Continue delivering To continue and revise agency policies and CS Staff/ED Service 20120 high quality services protocol manuals to reflect any changes as Delivery and program needed; record staff trainings; continue staff oversight to maintain and program evaluations with correction this score. actions as needed; retain staff; continue a review of client tracking data for accuracy. Amount of Restitution programs dosage and duration Service: 6/10 No enhancement is SPEP set for youth that are ordered to Duration and --- -------- ---------- complete 38 hours of community service which is typically more hours than referred Contact Hours 0/10 No youth are ordered. enhancement/client tracking 0110 indicates possible client tracking data errors, enhancement to focus on reviewing that data for accuracy. Risk Level of Referrals from court services provide the Youth risk score. Risk Tier 1 5/12 Program open to -----_a—__—� ____--- referred risk levels. Risk Tier 2 13/13 _—------—-------— N/A TOTAL SPEP SCORE 59 PO P Score °I° 80/74% This plan is approved by: Program Manager(Name/Date): Scott Dreyer 1/2021 JCPC Chair(Name/Date): Bernard Miles 1/2021 PEP Updates will be provided to the]CPC no later than January 2020. Standardize Program Evaluation Protocol (SPEP) 68 Program Enhancement Plan (PEP) Program Name/Component: Comprehensive Youth Conlfict Resolution and Victim Offender Mediation Brief Description: Mediation and Conflict Resolution Category SPEP Enhancement '..Action Steps Resparisible Party Progress Repor# Sccrel © wrttan�tY pp Possible.. Id Points . Primary Service 130 Qualifying la Supplemental Services Quality of Continue mostly (often weekly) Service 20120 Our goal is to check-ins regarding program Valoree Hanson Delivery maintain our high services, delivery; and evaluation; score by Schedule twice-yearly professional consistently development for all staff reviewing our quality of service assessment to make sure we are in full compliance and facilitating truly restorative processes for youth. Amount of Service: !10 Duration and ----------- ------------------------ Contact /10 Hours Risk Level of Youth Risk Tier 1 !12 Risk Tier 2 !13 PEP Updates will be provided to the JCPC no later than January 2020. btanaaraize rrogrann rvajuation rrotocoi t3rtr) Program Enhancement Plan (PEP) 69 ------------------------ TOTAL SPEP SCORE /100 N ak' "9 'rlr POP RAIII Score °!a f ` This pian is approved by: i' ���'` � �l�1�� Bernard 'Miles 2-5-2021 Program Manager Marne Date JCPC Chair Date PEP Updates will be provided to the JCPc no tater than January 2020. Standardize Program Evaluation Protocol (SPEP) 70 Program Enhancement Plan (PEP) Program Name/Component: PARENT-TEEN SOLUTIONS HOME VISITATION Brief Description: Approxitmately 5-6 month home visitation program in which provides counseling services in order to target risky behavior of adolescents. Category SPEP Enhancement ,Action Steps Responsible Party Progress Report Score/ Opportunity Possible Points Primary Service 15130 The program is NIA NIA NIA --- defined as a --------------------------- ------------------------- Qualifying 515 "Family NIA NIA NIA Supplemental Counseling" type Services of service, therefore, there is no enhacement opportunity present NIA Quality of PTS Staff will continue to faciliate the The Exchange N/A Service 20120 Continue to program to fidelity of the program Club's Family Delivery facilitate program definition Center of the per program Central Piedmont design PTS Sta Amount of PTS Staff will continue to actively The Exchange NIA Service: 0110 As this program recruit and market for apporpriate Club's Family Duration and ----------- has not had 15 referrals. Once referred, PTS Staff Center of the total terminations will quickly inititate services with new Central Piedmont Contact 0110 to date, the data youth/families. Once youth/families (PTS Staff) Hours for this section is complete the program per definition incomplete. and/or are terminated early due to Despite this, the non-compliance, PTS Staff will program will complete NCALLIES data within 48 continue to strive hours of termination. to solicit appropriate referrals and PEP Updates will be provided to the JCPC no later than January 2020. Standardize Program Evaluation Protocol (SPEP) 71 Program Enhancement Plan (PEP) provide services in a manner in which those referred can complete the program successfully. ----------------------- As this program has not had 15 total terminations to date, the data for this section is incomplete. Despite this, the program will continue to strive to solicit appropriate referrals and provide services in a manner in which those referred can complete the program successfully. Risk Level of NIA NIA NIA. Youth Risk Tier 1 12112 This is an area in ------------------- ---------- which the ----------------------------------------- Risk Tier 2 13/13 program has no NIA NIA control due to the program receiving referrals from numerous PEP Updates will he provided to the JCPC no later than January 2020. Standardize Program Evaluation Protocol (SPEP) 72 Program Enhancement Plan (PEP) sourcnes varying in risk levels ----------------------- This is an area in which the program has no control due to the program receiving referrals from numerous sourcnes varying in risk levels TOTAL SPEP SCORE 651100 PDP Score % 76/85 This plan is approved by- Bernard Miles 2-5-2021 am anager Name Date JCPC Chair Date PEP Updates will be prodded to the JCPC no later than January 2020. Standardize Program Evaluation Protocol (SPEP) 73 Program Enhancement Plan (PEP) Program Name/Component: PARENT-TEEN SOLUTIONS PROGRAM -GROUP Brief Description: 14-WEEK LONG (2 HOUR) GROUP SESSIONS FOR YO UTHICAREGIVER TO ADDRESS ADOLESCENT BEHAVIORS AND APPROPRIATE PARENTAL PRACTICES Category SPEP Enhancement Action Steps Responsible Party Progress Report Score/ Opportunity Possible Points Primary N/A N/A Service 15/30 The program is NIA _ defined a ------------- ___-_--------- __ ....__________________ NIA Qualifying - - eneas 5/5 '"Social Skills N/A Supplemental Training" type of Services service, therefore, there is no enhacement opportunity present 7 NIA Quality of PTS Staff will continue to faciliate the The Exchange NIA Service 20/20 Continue to program to fidelity of the program Club's Family Delivery facilitate program definition Center of the per program Central Piedmont deli n PTS Staff) Amount of PTS Staff will continue to actively The Exchange N/A Service: 0/10 As this program recruit and market for apporpriate Club's Family Duration and ------___-- has not had 15 referrals. Once referred, PTS Staff Center of the total terminations will quickly inititate services with new Central Piedmont Contact 0/10 to date, the data youth/families. Once youth/families (PTS Staff) Hours for this section is complete the program per definition incomplete. and/or are terminated early due to Despite this, the non-compliance, PTS Staff will program will complete NCALL.IES data within 48 continue to strive hours of termination. to solicit appropriate referrals and PEP Updates will be provided to the JCPC no later than January 2020. Standardize Program Evaluation Protocol (SPEP) 74 Program Enhancement Plan (PEP) provide services in a manner in which those referred can complete the program successfully. As this program has not had 15 total terminations to date, the data for this section is incomplete. Despite this, the program will continue to striae to solicit appropriate referrals and provide services in a manner in which those referred can complete the program successfully. Risk Level of NIA NIA NIA Youth Risk Tier 1 0112 This is an area in ------------------- ----------- which the ---------_..—----------------------------- ------------------��__ Risk Tier 2 0113 program has no NIA NIA control due to the program receiving referrals from numerous PEP Updates will be Provided to the JCPC no later than January 2020. Standardize Program Evaluation Protocol (SPEP) 75 Program Enhancement Plan (PEP) sourcnes varying in risk levels This is an area in which the program has no control due to the program receiving referrals from numerous sourcnes varying in risk levels TOTAL SPEP SCORE 40/100 PUP Score % 47185 This plan is approved by: Bernard Miles 2-5.2021 VY6 &9'rWMAnrager Name Date JCPC Chair Date PEP Updates will be provided to the JCPC no later than January 2020. Standardize Program Evaluation Protocol (SPEP) 76 Program Enhancement Plan (PEP) Program Name/Component: Volunteers for Youth, Teen Court STRUCTURE Brief description: An alternative program for middle-and high-school students based upon the principles of restorative justice. Youth are tried and sentenced by a jury of their peers. Fellow students take the roles of defense attorney, prosecutor, clerk of court. _ bailiff, or juror to car_ out these proceedings. Local attome s volunteer to serue as Teen Court jud es. SPEP Category Score/ Enhancement Action Steps Responsible Progress Report Possible Opportunity Party Points Primary Service /10 N/A N/A Qualifying /5 N/A N/A Supplemental Services Quality of Continue delivering To continue and revise agency policies and TC Staff/ED Service 20/20 high quality services protocol manuals to reflect any changes as Delivery and program needed; record staff trainings; continue staff oversight to maintain and program evaluations with correction this score. actions as needed; retain staff, continue a review of client tracking data for accuracy. Amount of N/A Service: /10 N/A Duration and ---------- ----------------- Contact Hours 0/10 N/A _ Risk Level of N/A Youth Risk Tier 1 /12 N/A Risk Tier 2 /13 N/A TOTAL SPEP SCORE POP Score % /% This plan is approved by: Program Manager(Name/Date): Susan Worley 1/2021 JCPC Chair(Name/Date): Bernard Miles 1/2021 PEP Updates will be provided to theJCPCno later than January 2020. Standardize Program Evaluation Protocol (SPEP) 77 Program Enhancement Plan (PEP) Program Name/Component: Wrenn House-Runaway Shelter (STRUCTURE NO SPEP SCORE) Brief Description: Crisis shelter designed to provide safe environment for runaway, homeless and in-crisis youth. Open 24 hours per day, 365 days per year. Services are for youth ages 10-17. By offering temporary shelter, it eliminates need for illegal means of support by homeless and runaway youth and therefore reduces rate of juvenile crime, It also serves as alternative to detention. Services are provided within therapeutic environment while romoting individuality and empowerment. Category SPEP Score/ Enhancement Action Steps Responsible Party Progress Report Possible Paints Opportunity _ Primary Service _------�_--- N/A/30 Qualifying Supplemental N/A/5 Services Quality of 1. Director, Operations Service Delivery 20/20 1. Continue to 1. Stay up to date with CDC and State Coordinator enhance safety guidelines related to COVID-19. Continue to measures related to implement and revise the shelter's pandemic COVID-19. plan as appropriate. Provide staff with supervision and training that will strengthen the shelter's pandemic response. 2. Enhance program 2. Update efforts for outreach by connecting 2. Operations outreach efforts in the with new community stakeholders to share Coordinator, Director, community to reach program services_ Create new ways to COO more youth in need of provide outreach through virtural platforms to services. adhere to current environment. Amount of Service: N/A/10 Duration and ------- --- Contact Hours N/A/10 Risk Level of Youth Risk Tier 1 N/A/12 Risk Tier 2 N/A/13 TOTAL SPEP SCORE N/A/100 POP Score% N/A/ This plan is approved by: Program Manager(Name and Date): Michelle Zechman_n Dec 3, 2020 JCPC Chair(Name and Date): Bernard Miles 1/2021 PEP Updates will be provided to the JCPC no later than January 2020. 78 ORANGE County Continuum of Services -At a Glance(revised 612021) Instructions: Adjust arrows to cover target populations mmmJ`JCPC Funded " --'0' Available in Community Comprehensive Strata ==000--Needed Services Available but difficult access Prevention Graduated Sanctions ,.='DPS funded/Non JCPC Target Populations Services& Instructions: Pre- Delinquent- Delinquent- Delinquent- structures Adjust arrows to cover target Youth at Adjudicated Level 11 Prot. Level II 'Level III Post Release C�te�nries populations All Youth Greatest Risk Youth Supervision Youth Youth Youth Llgo Dajis' Boys&Girls Club Jr.Police Academy - Citizens Academy Communities in schools GED Structured Josh'sI{opce-Toa1Sfor t1ope Activities AA1NA(Spanish Speaking) YMCA 4-H Youth Servlr-es Girls&Boys Scouts of A Recreation Department Behavior Skills Counseling Experiential ECIacaliari WIOA Bulldlnn Fuluw5 Pro;r Restitution Cam nand,Service YoulhfFamlly Team Goardirj. —— - Restorative Teen Court Services Victim-Offender Mediallorg Peer-to Peer Mediation Truancy Mediation Conflict Resolution Alternative School(For Non- Susn students) Community Juvenile Structured Day 'I Omn— Day Pheonlx Academy Programming Day Treatment Ctr, Partnership Academy _ Multi-Systemic Therapy(MST) AM'Iklds(FFT) ----------------------------- -- ---------------- -------—- ---------- MH Services Clinical Sex Offender Treatment Treatment Parent Teen Solutions Skills Group Parent Teen solutions In-Home Intensive Wrap-Around(Youth Villages) EI Faure Court Psychologist Assessment Juvenile Crisis&Assessment Gtr Services Substance Abuse Sex Offender Assessment Therapuetic Foster Care Job Corps. Craven Transilional Living(Males) North Hills Transitional Living(Girls) WeslCare Residential(Girls) Residential Eckerd Residential(Males) Sub.Abuse Residential TreaknenE Wright School W hila ker School Emergency Shelter Tarheel Chalten e