HomeMy WebLinkAboutAgenda - 06-15-2021; 8-a - Minutes 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 15, 2021
Action Agenda
Item No. 8-a
SUBJECT: Minutes
DEPARTMENT: Board of County Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919-
245-2130
PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board
as listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
Attachment 1: May 11, 2021 Virtual Budget Public Hearing and Work Session
Attachment 2: May 13, 2021 Virtual Budget Work Session
FINANCIAL IMPACT: There is no financial impact associated with this item.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
Attachment 1
1
1 MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 VIRTUAL BUDGET PUBLIC HEARING AND WORK SESSION
5 May 11, 2021
6 7:00 p.m.
7
8 The Orange County Board of Commissioners met for a Virtual Budget Public Hearing and
9 Work Session on Tuesday, May 11, 2021 at 7:00 p.m.
10
11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford,
12 and Commissioners Amy Fowler, Jean Hamilton, Sally Greene, and Earl McKee (arrived at
13 COUNTY COMMISSIONERS ABSENT: Commissioner Dorosin
14 COUNTY ATTORNEYS PRESENT: John Roberts
15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
17 appropriately below)
18
19 Chair Price called the meeting to order at 7:00 p.m.
20
21 A roll call was called; all members were present, except for Commissioner Dorosin and
22 Commissioner McKee.
23
24 Due to current public health concerns, the Board of Commissioners is conducting a Virtual
25 Budget Public Hearing and Work Session on Tuesday, May 11, 2021. Members of the Board of
26 Commissioners participated in the meeting remotely. As in prior meetings, members of the
27 public were able to view and listen to the meeting via live streaming video at
28 http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on
29 channels 1301 or 97.6 (Spectrum Cable).
30
31 In this new virtual process, there are two methods for public comment.
32 • Written submittals by email
33 • Speaking during the virtual meeting
34
35 Detailed public comment instructions for each method are provided at the bottom of this
36 agenda. (Pre-registration is required.)
37
38 1. Opening Remarks
39 Chair Price welcomed everyone. She suggested tabling item 15 to June 3, 2021, since
40 Commissioner Dorosin was absent.
41
42 A motion was made by Chair Price, seconded by Commissioner Fowler, to table item 15
43 on affordable housing options until June 3, 2021.
44
45 Roll call ensued
46
47 VOTE: UNANIMOUS
48
49 Chair Price dispensed with the reading of the public charge.
50
2
1 Public Charge: The Board of Commissioners pledges its respect to all present. The Board asks
2 those attending this meeting to conduct themselves in a respectful, courteous manner toward
3 each other, county staff and the commissioners. At any time should a member of the Board or
4 the public fail to observe this charge, the Chair will take steps to restore order and decorum.
5 Should it become impossible to restore order and continue the meeting, the Chair will recess
6 the meeting until such time that a genuine commitment to this public charge is observed. The
7 BOCC asks that all electronic devices such as cell phones, pagers, and computers should
8 please be turned off or set to silent/vibrate. Please be kind to everyone.
9
10 Commissioner McKee arrived at 7:04 p.m.
11
12 2. Presentation of the County Manager's Recommended FY 2021-22 Budget
13
14 Bonnie Hammersley made the following PowerPoint presentation on the FY22
15 recommended budget:
16
ORANGE COUNTY
NORTH CAROLINA
FY2021-22
COUNTY MANAGER
RECOMMENDED BUDGET
17
18
19 Bonnie Hammersley said under state law the Manager is required to present a balanced
20 budget to the Board of County Commissioners (BOCC). She presented a summary of the
21 recommended budget. She said the FY22 budget is during a period of cautious optimism. She
22 said a more detailed review of the recommendations will be provided at upcoming work
23 sessions. She said Commissioners can make amendments to the budget before adopting in
24 June. She resumed the presentation:
25
26 Slide #2
ORANGE COUNTY FY2021-22 BUDGET
BUDOEf PRIORITIES
Pricritizefunding ofthe social safety netservices
Redirect dascretionaryspending and applyone time
emergency measuresto trlunta tax increase
Use the American Rescue Plan Act(ARPA)fundsto offset
expenses
Balancethe interests and needs ofthe County's most
vulnerWe residents
27 ORANGESODUr
28
29 Bonnie Hammersley said the FY22 budget strives to balance the continuation of social
30 safety nets with the responsibilities placed on taxpayers. She said the budget redirects
31 discretionary spending, and applies one-time emergency measures. She said the use of one-
32 time emergency measures is not sustainable in the long-term, and some use one-time revenue
3
1 from American Rescue Plan Act (ARPA) to pay for ongoing expenses. She resumed the
2 presentation:
3
4 Slide #3
ORANGE COUNTY FY2021-22 BUDGET
• Historical General Fund Revenues and Expenditures
o�
ORACOUN.TY
5 -NGE• LEN
6
7 Bonnie Hammersley said County revenues exceeded expenditures for three of the last
8 four fiscal years. She said FY 2019-20 are the audited results showing revenues above
9 expenditures, and General Fund revenues were .8% less than the amended budgeted amount.
10 She said the final budget reflects the addition of Round 1 of CARES Act Funding, which the
11 GASB requires to remain as unearned revenue until spent—$1.3 million was deferred revenue.
12 She said expenditures for many functional areas were less than budgeted by $10.1 million
13 (4.3%) from the operating budget. She said several departments came in under budget, due to
14 personnel vacancies and efforts to spend conservatively. She resumed the presentation:
15
16 Slide #4
ORANGE COUNTY FY2021-22 BUDGET
• Projected General Fund Revenues and Expenditures
A /
i
.."x�� m'�"..`.""."""a"°`•'""`°°°°. ORANGE COUNTY
17 an�Aw A
18
19 Bonnie Hammersley said FY 2020-21 is projected to end with breakeven results. She
20 said the adherence to cost containment measures, including required hiring freezes and an
21 improving sales tax forecast, as COVID restrictions are lifted will contribute to the County's
22 ending position. She said the future year projections reflect an improved post COVID economy;
23 4-5% sales tax growth in future years and 2% property tax growth.
24 Bonnie Hammersley said the total recommended operating budget including the general
25 fund, enterprise fund, and proprietary fund, and special revenue fund total $279.2 million. She
26 said, of this amount, $244.1 million is the general fund. She said the total represents an
27 increase of$5 million over the FY21 budget. She resumed the presentation:
28
29
30
31
4
1 Slide #5
ORANGE COUNTYFY2021-22 REVENUE BUDGET
GRANGE COUNTY
2 u,an,. ,�n
3
4 Bonnie Hammersley said sales tax collection represents a bright side of the revenue
5 forecast. She said sales tax was expected to decrease by 4.5% compared to the FY20 budget,
6 but current collection trends actually indicate a $1-2 million increase over FY20 budgeted
7 amount.
8 Bonnie Hammersley said other sources of revenue are miscellaneous,
9 intergovernmental, licenses and permits, and charges for services. She resumed the
10 presentation:
11
12 Slide #6
ORANGE COUNTY FY2021-22 EXPENDITURE BU DGET
ORxANlGE`C6UNITY
13
14
15
16 Slide #7
ORANGE COUNTY FY2021-22 BUDGET
FY 2021-22 REVENUE ASSUMPTIONS
❑Revaluation
Revaluation results in 12.6%Real Property Assessed Value Growth
•Revenue Neutral Rate- .7987 per$100 of Assessed Val ue
•Current Rate- .8679 per 5106 of Aese.s.d Valu.
•Value of One Pon ny-$2,148,581
❑Property Tax Rate Increase
•Propriodrat.inv.ase3.U6.r -.87B7per$100ofA—.-.dValue
Generate$6,439.743 to cover$8.8M Debt Sorvlco Increase
ORANGE COUNTY
�
17 A
18
19 Bonnie Hammersley said property tax revenues are calculated by applying a property
20 tax rate to the property tax base. She said if the tax rate were left unchanged following
5
1 revaluation, property taxes would increase because of the increase to the property tax base.
2 She said the State of North Carolina requires counties to publish a revenue neutral rate
3 following a revaluation, which is the rate that would produce the same amount of revenue had
4 the revaluation not occurred. She resumed the presentation:
5
6 Slide #8
ORANGE COUNTY FY2021-22 BUDGET
FY 2021-22 REVENUEASSUMPTIONS
J Sales Tax
•12%Budgetary13,"th as oconomy r000v moue to ya"we dlstdbutionono
naso Of Public Health restrictions
•Lo—rtlnemployment/Increased Consumer Spendingtrom ARPA Stimulus
and Online Salas
❑American Rescue Plan Act Funds-$3.2M
•Majority of funds allocated for Outside Agencies
ORANGE COUh1TY
7 non>>a awx,un„
8
9 Bonnie Hammersley said sales tax collection has been strong, and projected sales tax
10 revenue for FY21 is $26.7 million, 12% increase from the budgeted amount. She said the
11 American Rescue Plan Act funds make up $3.2 million of the budget, and the majority of those
12 funds are allocated to outside agencies. She said the list of items covered by ARPA funds will
13 be given later in presentation. She resumed the presentation:
14
15 Slide #9
FY2021-22 RECOMMENDED BUDGET
Debt Service Requirements for 2016
Bonds and CIP
based 0.Debt
(in cents) On ants f
FY 2018-10 127 1,27
FY 2021-22 2.78 100 WA
FY 2022-23 7al 1.15 WA
FY 2023-24 U U WA
Total 1 795 5.02 1.87
,_ aeane : a .x .o _
ORANGE COUNTY
16
17
18 Bonnie Hammersley said the County's current debt model shows that 4.15 cents are
19 needed to cover debt. She said the balance of the increase of 1.15 cents is delayed, due to the
20 use of one-time American Rescue Plan funds. She resumed the presentation:
21
22
23
24
25
26
27
28 Slide #10
6
FY2021-22 RECOMMENDED BUDGET
EDUCATION
'CrangQ County Schools IOCS)
Average Daily Membership IADM)
CHU5 CICS TOTAL
Students(under rcmQ 12,448 7,299 19,747
156 9L9 1,075
12,SSI 2,110 ,
,461
60.361Y 3.A� 00
OKAn1152UNTY
1
2
3 Bonnie Hammersely said Chapel Hill Carrboro City Schools (CHCCS) saw an increase
4 of 136 students, while Orange County Schools (OCS) saw a decrease of 82 students for FY22.
5 She resumed the presentation:
6
7 Slide #11
FY2021-22 RECOMMENDED BUDGET
EDUCATION
_ $03,B7ZO99 $56•(145.91] 8541.508
84,397 80
83t.937,1 T1 4Ti10,862
$4,.367 $9
—r'
ORANGE COUNTY
8 NOM 31-ENA
9
10 Slide #12
FY2021-22 RECOMMENDED BUDGET
EDUCATION
375.644 jffj�®
FFM
EMT
sazns
ORANGE COUNTY
1 I NO0.TdLCAA1(TL4Nh
1211
13 Bonnie Hammersley said the supplemental deferred capital maintenance plan is in its
14 second year of funding. She said Chapel Hill Carrboro Schools requested a delay of funds, and
15 Orange County Schools requested $3.6 million. She said capital budgets are based on
16 respective ADMs. She resumed the presentation:
17
7
1 Slide #13
FY2021-22 RECOMMENDED BUDGET
EDUCATION
mww
FY2015.1� $569750 5126,50 iq 7-41
FY2016-17 53 M.00 5170.50 50.6%
FY2018-19 54,165.00 $174.00 �1%
FY2019-� S4 3E2.25 3187.25 49.5%
FY2020-21 S4367.00 S14.75 49.4-A
M021,22 54,367.0 SD 00 482%
ORANGEOOU,
2 ,,,rcn uaovu.
3
4 Bonnie Hammersley said the targeted level of County support is 48.1%. She resumed
5 the presentation:
6
7 Slide #14
FY2021-22 RECOMMENDED BUDGET
EDUCATION
DURHAM TECHNICALCOMMUNITY COLLEGE
'frt<f+rWs CowrrymusM1 Fva imraasasin 3alarY.Bamafitr.aiM Inwrance.as wNlas atleJlional
wnjnleadarpanaea
auMam reMRart)aa SeM1o}araN�a maifeaAydrurJe 4fi Sales rv;l,.clWea ert adNConN
TS0.000ln N2a?5-22}ar NelaaxA'W workfnl[ialive
Owen cE C�OvMY
8
9
10 Slide #15
FY2021-22 RECOMMENDED BUDGET
OUTSIDE AGENCIES
O A p-1.1 his use of the Amen".Rescue Plan Act(ARPA)fund.Is
support of non-profit agencies.The outs)tle agencies are 100%funded
with ARPA.
Base 51 $1,568,179
Supplemental is 325&,771
Total $1,821,583
❑The Board of County Commissioners established a target of 1.2%of
general fund expenses to outside ag.nclm FY2021-22 aifocates 1,"%
to outside agencies.
ORANGE GOUNII'
11 1:er,,v,
12
13 Bonnie Hammersley said the seven departments providing safety net services are
14 recommended for a one-time supplement. She resumed the presentation:
15
16
17
8
1 Slide #16
FY2021-22 RECOMMENDED BUDGET
FIRE DISTRICTS
FIRE DISTRICT REVENUE REQUESTED RECOMMENDED
NEUTRAL 1AX TAX RATE TdLX RATE
RATE INCREASE
ORANGE COUNTY
2 hbR"fi[CAR61[NA
3
4 Slide #17
FY2021-22 RECOMMENDED BUDGET
EXPENDITURE REDUCTION INITIATIVES
I]Departments complied with a mandated 50A reduction In operations;seven
(7)departments were axempt(5500,000)
❑No across the hoard wage increase for County Employees—(31,200,000)
LJ Maintain Travel and Training funds restrictions—(3,155,000)
❑Library Services—close McDougle Branch and expand Cybmry hours,
decrease hours at Hillsborough branch from 68 hourslweek to 54 hourslweek
(&14&,083)
❑DEAPR—reduce seasonal staff at Blackwood Farm Park during construction,
as well as Other seasonal staff reductions(382,251)
❑Solid Waste—Hire 3 FTE to replace the contract for residential recycling to
municipalities(3486,000)
ORANGE COUNTY
5 W,M I CAROLINA
6
7 Slide #18
FY2021-22 RECOMMENDED BUDGET
�ocounty cost Tbw
0
1-Merkhrcrease ercecrlveJanuery 7,2022
Y•LI rlrg Wage gicreasslMngwage IOY permamnt arrd rcrrrporalyemployees
T"$16.85 bWtP0Ur10$4540pOfh00r On OMb6ir7,2021
ORANGE COUNTY
8 iwilRf]r C.ARD1.[NA
9
10
11
12
13
14
15
16
9
1 Slide #19
FY2021-22 RECOMMENDED BUDGET
AMERICAN RESCUE PLAN USE
S 1,T29,959
S 748,157
S 38,751
S 54,C10Q
S 119.229
.. .... .. S 220.444
5 1,660
0110-' 10110-
s r,ma
S 199.999
S 3,3&7,499
CIRANGECOUNTY
2
3
4 Slide #20
ORANGE COUNTYFY2021-22 BUDGET
BLCGETWORK SESSION SCHEDULE DATE
ORANGE COUNTY
5 T 1IN,
6
7 Bonnie Hammersley said amendments will be listed on County website for public
8 viewing. She resumed the presentation:
9
10 Slide #21
FY2021-22 RECOMMENDED BUDGET
BUDGET DOCUMENT AVAILABILITY
J CI erk to Board of Cam missioners
J County Finance&Adm I nistrative Services Office
J Orange County Library
J Chapel Will Public Library
J Carrboro/McDougle Branch Library
J Orange Co u my Website-http.,//orangecountync.gov
GRANGE COUNTY
1 1 n,oara c uaw-eHn
12
13 Bonnie Hammersley said there are changes to the look of the budget document. She
14 said each department's page will have a summary of the changes to their respective budgets.
15 She said she hopes these changes increase transparency. She resumed the presentation:
16
10
1 Slide #22
FY2021-22 RECOMMENDED BUDGET
MISSION STATEMENT
Orange County exists to provide governmental services needed by
ou r Residents or mandated by the State of North Carolina.
To provide these quality services efficiently,we must;
U Serve theResidentsofOrangeCounty—OurResidentsCame
First
J Depend on the energy,skills,and dedicatonofall our
em ployees and vola nteers;.
U Treat all our Residents and Employees with fairness,respect,.
and understanding.
Orange County Residents Come First
ORANGE COUNTY
2 l.YIRTI f U1G1.[NA
3
4 Chair Price asked if clarification could be provided on the tax rate increase in relation to
5 the revaluation.
6 Bonnie Hammersley said it is an increase to the budget neutral tax figure.
7 Chair Price referred to the increase of 78 students countywide. She said the numbers
8 went up for Chapel Hill Carrboro City Schools (CHCCS) and down for Orange County Schools
9 (OCS).
10 Bonnie Hammersley said in the previous year the opposite situation happened. She
11 said this is the allocation percentage.
12 Chair Price asked if Bonnie Hammersley could put up the slide regarding student
13 membership.
14 Bonnie Hammersley said the requested amount for Orange County Schools had an
15 error, and it was a lower percentage than what was recommended.
16 Bonnie Hammersley said the increase is not based on the request, but rather it is based
17 on last year's numbers.
18
19 3. Public Comments
20 The Board held a public hearing to receive comments on the FY22 recommended
21 budget.
22
23 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to
24 open the public hearing.
25
26 Roll call ensued
27
28 VOTE: UNANIMOUS
29
30 PUBLIC COMMENTS:
31 Sally Merryman said she is a 24-year veteran teacher in Chapel Hill, is president of the
32 Chapel Hill-Carrboro Association of Educators, a homeowner in rural Orange County, and an
33 informed voter. She said she believes in holding elected officials accountable. She urged the
34 BOCC to increase the per pupil funding for both school systems. She said CHCCS has already
35 used its allocation from the American Rescue Plan by opening learning centers during remote
36 learning; completing repairs and upgrades to HVAC systems and filters; purchasing PPE and
37 hand sanitizer, etc. She said there is widespread concern about the learning loss during
38 pandemic, but this concern did not translate into funding to tutoring. She said the County is
39 sitting on $28 million from ARPA, and she is struggling to understand why these funds are not
11
1 being used for education. She said with a lack of additional funding, the district will have to cut
2 essential offerings and positions, including a virtual academy, staffing for social emotional
3 health needs, and wage increases for classified staff to bring everyone to living wage. She said
4 there is so much Orange County gets right, and the BOCC has an opportunity to get school
5 funding right as well. She urged the Board to invest in the schools and the students, which are
6 the County's greatest asset.
7 Christen Campbell introduced her son, who attends pre-K at Carrboro Elementary
8 School, and said she is a teacher at Chapel Hill High School, and a resident of Northside. She
9 urged the BOCC to assess properties equitably. She said is sickened and shocked by tax rate
10 increase, and said her 95-year-old neighbor will see a property taxes increase of 85% in 2021.
11 She referred to an article, which highlighted inequities and ways that local governments are
12 failing. She said less expensive properties are being overvalued, and the County could easily
13 intervene here. She also asked the BOCC to allocate as many per pupil dollars to schools in
14 order to implement new initiatives. She said she is baffled as a parent and teacher that this
15 needs to be brought up. She said there are few opportunities for financial promotion as a
16 teacher, and the State no longer rewards teachers for advanced degrees. She said CHCCS
17 started Project Advance a few years ago, and she recently completed an academically gifted
18 certificate at Elon University and had to legally commit to completing the program. She said last
19 spring she learned that Project Advance would end.
20 Kimberly Manning said she is a 26-year veteran of Chapel Hill Carrboro City Schools.
21 She thanked the BOCC for what it does for public schools. She said CHCCS remaining number
22 1 in the state comes at a cost. She said she wants to speak for veteran teachers who have not
23 received a raise in 10 years. She said she has her masters, is board certified, and is a member
24 of cohort promised the Project Advance increase. She said she works with marginalized
25 students at East Chapel Hill High School. She said the District is called to provide an adequate
26 public education to all students, and when the County is sitting on millions of dollars, and
27 choosing not to spend them on students, it is a problem. She said keeping the best teachers,
28 and remaining number one in the State takes money, and the fund balance of stimulus dollars
29 should be spent on students. She said the BOCC understands how important it is to adequately
30 fund the programs, and fragile students are being squeezed out. She said the District needs
31 more than lip service; it needs action. She said all student services and programs need to be
32 supported, and she anticipates a favorable outcome from the BOCC.
33 Amy Singer said she has lived in Orange County since 2004, and has worked in Chapel
34 Hill Carrboro City Schools since 2012. She said her husband is also a teacher in the County,
35 and her two children attend local schools. She said she is deeply committed to Orange County.
36 She said she chose to work in Project Advance in order to be the best counselor she could be
37 for her students. She said she entered Project Advance with the understanding of a pay
38 increase, and asked the BOCC to to show integrity by providing the expected raise. She urged
39 the BOCC to honor the school district's request to raise the local tax to support CHCCS.
40 Eimy Rivas Plata thanked the BOCC for listening, and said she teaches in CHCCS. She
41 said teachers are seen as the ones who can do it all, but this is not true, and there are limited
42 resources. She urged the Board to allocate more funds to public schools, as the current budget
43 will require cuts to be made, which is detrimental to students. She said, at the moment,
44 Raleigh's budget may be more progressive than Orange County's. She said it is vital to
45 remember that CHCCS has been spending federal funds on hazard pay, PPE, ventilation, etc.
46 She said the County has $28 million in emergency funds, and the schools need this money.
47 She said the District is shaping the minds of future critical leaders and problem solvers, who will
48 lead the country equitably and responsibly.
49 Riza Jenkins said she a homeowner, parent of three children in CHCCS, and the current
50 president of the CHCCS PTA Council. She read a quote from Nelson Mandela, and urged the
51 BOCC to make funding education a priority. She said the Commissioners expressed concern
12
1 on how funding has been spent in the past, and the district has added additional layers of fiscal
2 oversight, tied to student outcomes. She said CHCCS presented a thoughtful budget, and the
3 continuation budget will provide the basic needs. She said the district is doing intentional work
4 to close the achievement gap, and provide social and emotional support. She said these needs
5 existed prior to the pandemic, and are even more highlighted now. She said when the County
6 invests in education others reap the benefits. She urged the BOCC to fully fund the budget
7 request.
8 Brian Link said he is president-elect of the Chapel Hill Carrboro Board of Educators. He
9 said 2021 is not 2009, and does not warrant keeping per pupil funding flat. He said Wake
10 County is proposing $23 million in additional funding. He said the Commissions have a rhetoric
11 gap, having campaigned on promises of increased school funding, but having failed to raise the
12 special district tax since 2014. He said the BOCC promotes a living wage to all employees, but
13 the Board is offering zero future dollars. He said OCS and CHCCS have done their part, and
14 the County needs to step up. He said he stands in solidarity with Northside residents who are
15 facing huge property tax increases, and wants to see the County assess more fairly and
16 equitably. He said the Board often says it assigns funding, but does not tell the schools how to
17 spend it. He said this year the County is proposing to assign zero funding. He said zero is a
18 number CHCCS expects to hear from Raleigh, not Orange County.
19 Finley Lewis said he is a 5t" grader from Northside Elementary, and he read a letter from
20 himself and fellow students opposing tax raises on neighbors. He said this decision is unfair,
21 and is pushing people out of their homes. He said this is gentrification, and will result in the
22 tearing down of older houses. He said these residents are like family who visit the school, read
23 to students, share stories of the neighborhood, and fought for schools to be integrated.
24 Adelaide Zahren thanked the BOCC for its service. She said she lives in Carrboro, and
25 works as a teacher at Sewell Elementary. She said she devoted hours to complete Project
26 Advance. She said teachers are committed to being lifelong learners, in order to meet the
27 needs of students. She said teachers rely on the commitment of the BOCC to education. She
28 said teachers must be treated as professionals, and compensated for their work. She urged the
29 BOCC to raise the district tax to fully fund Project Advance.
30 Alyssa Gillikin said she is a middle school teacher with CHCCS. She thanked the BOCC
31 for its dedicated service. She said the County has a duty to aid and provide quality staff. She
32 said the current allocation would result in cuts to vital services. She said the district is required
33 to provide summer school, with no additional funding from the State or the County. She said the
34 County has $28 million from ARPA, and urged the BOCC not to spend this money on debt
35 service, but rather use it to retain excellent teachers. She said these funds must be used for
36 programs and people, and urged the BOCC to do right by its constituents.
37
38 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to
39 close the public hearing.
40
41 Roll call ensued
42
43 VOTE: UNANIMOUS
44
45 Commissioner McKee asked if the number of schools employees not making $15/hour
46 could be provided. He said he would also like to know the exact amount of the CHCCS fund
47 balance, and if any of it is already allocated.
48 Bonnie Hammersley said she would bring this information to the May 13 work session.
49 Commissioner Greene asked if staff could provide a rough breakdown of the $28 million
50 ARPA funds, and where it will go. She asked if any of these funds are allocated to the towns
51 within the County.
13
1 Bonnie Hammersley said no, the $28 million goes to the County. She said one of the big
2 uses for the funds is revenue replacement. She said she will bring as much information as
3 possible to the next meeting, and noted the funds are distributed over 3 years.
4 Commissioner Fowler said the County Manager included the ARPA funding in the
5 County's revenue, and asked if the schools have done the same.
6 Bonnie Hammersley said will bring this information. She said she included $3.2 million
7 of ARPA revenue in FY22 recommended budget. She said she did not include the entire
8 funding.
9 Chair Price asked if there is a reason only a small number was included, and if more of
10 the ARPA funding will be used.
11 Bonnie Hammersley said the federal government would like for the money to be used for
12 infrastructure. She said this is one time funding, and many needs have come up during COVID-
13 19. She said there are many ideas to pursue including broadband and behavioral health. She
14 said the clear uses were just received, and departments are to respond with their needs. She
15 said there is uncertainty going forward, and there are going to be ongoing needs for vulnerable
16 residents moving forward. She said the spending should be done with a thoughtful approach.
17 She said she makes a budget recommendation, and the Commissioners will make a final
18 decision.
19 Chair Price said she understands, and wanted to see if funding can be spread out. She
20 said the Budget is a draft.
21
22 4. Adult Care Home Community Advisory Committee —Appointment Discussion
23 The Board discussed an appointment to the Adult Care Home Community Advisory
24 Committee
25
26 BACKGROUND: The following appointment information is for Board consideration:
27
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Alison Brown At-Large First Full Term 06/30/2023
28
29 NOTE - If the individual listed above is appointed, the following vacancies remain:
30
31 SPECIAL NOTATION: None of the other applicants have been selected for the mandatory
32 training prior to recommendation to appointment.
33
POSITION EXPIRATION VACANCY INFORMATION
DESIGNATION DATE
At-Large 03/31/2022 Vacant since 12/09/2020
At-Large 06/30/2022 Vacant since 10/17/2020
At-Large 06/30/2022 Vacant since 05/12/2020
At-Large 10/31/2022 Vacant since 10/17/2020
At-Large 06/30/2022 Vacant since 10/31/2017
34
35 REMINDER: As of July 1, 2017, a new bill was passed in the North Carolina General
36 Assembly regarding the training period for pending members of the "Adult Care Home
37 Community Advisory Committee and Nursing Home Community Advisory Committee".
38 The bill is House Bill 248 which reverses the appointment of the applicant to a one year
39 training term. Applicants will be selected from the County's "Applicant Interest List" for
14
1 a more condensed training and if the applicant successfully completes the training, they
2 would be recommended for appointment. Therefore, when an applicant is recommended
3 for appointment, it would initially be for a one-year preliminary term and the training will
4 have already been completed.
5
6 Tara May, Deputy Clerk to the Board, reviewed the application for Alison Brown. She
7 said a bill was passed in 2017, which required training prior to appointment to this board. She
8 said no other applicants have passed that training. She said Autumn Cox, State Ombudsman,
9 will be doing more training as of May 1, and will have more applicants moving forward.
10 Commissioner Bedford said she is grateful for the one appointee, and thanked staff for
11 clarification on the process.
12 Board agreed by consensus to appoint Alison Brown to the at-large position.
13
14 5. Advisory Board on Aging —Appointments Discussion
15 The Board discussed appointments to the Advisory Board on Aging.
16
17 BACKGROUND: The following appointment information is for Board consideration:
18
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Dr. Jeff Charles Chapel Hill First Full Term 06/30/2024
Town Limits
Dr. Richard At-Large First Full Term 06/30/2024
White
Dr. Jennifer Carrboro First Full Term 06/30/2024
(Jenny) Town Limits
Womack
James Harris At-Large Second Full Term 06/30/2024
Jerry Ann At-Large First Full Term 06/30/2024
Gregory
19
20 NOTE - If the individuals listed above are appointed, the following vacancies remain:
21
POSITION EXPIRATION VACANCY INFORMATION
DESIGNATION DATE
At-Large 06/30/2023 Vacant since 06/30/2020
At-Large 06/30/2021 Vacant since 03/21/2019
At-Large 06/30/2022 Vacant since 07/01/2019
22
23 Tara May said that all recommended applicants are reappointments. She said this
24 board has several vacancies, and staff is recruiting with the hope to expand the diversity of
25 applicant pool. She said staff will bring recommendations in the fall to be part of master aging
26 plan.
27 Chair Price reviewed the recommendations.
28 Commissioner Fowler said she was fine with recommendations. She asked about other
29 applicants for the vacancies.
30 Chair Price said that Janice Tyler requested that the BOCC keep those vacant to allow
31 staff to recruit to increase diversity.
15
1 Commissioner Fowler said she would like to consider Nora Spencer and Lindsay Bailey,
2 and leave the third vacancy for recruitment.
3 Commissioner Hamilton said she had similar questions about having applicants but also
4 waiting. She said she supported Commissioner Fowler's view of filling vacancies, as there
5 seems to be an endless cycle of putting applicants on. She said would like to understand the
6 balance between waiting and putting people on.
7 Chair Price said the waiting is designed to get more diversity on the board.
8 Commissioner Bedford said she wanted to ask for Janice Tyler, Department on Aging
9 Director, to provide insight. She said it would be good to have someone who is Asian American,
10 as the Mandarin program at the Seymour Center is so strong. She noted one applicant, Saru
11 Salvi, is African-American, but she is probably going to be appointed to the Affordable Housing
12 Advisory Board. She said Karen Green-McElveen serves on Adult Care Home Advisory
13 Committee. She said there are good applicants who are serving the County in other areas.
14 She said there are not many men on this board, and mentioned Thomas O'Dwyer, who has
15 been a hospice volunteer.
16 Commissioner Bedford said this board has not met yet this year, due to County policy,
17 and asked if there is a plan for it to meet again.
18 Commissioner Greene said she had some of the same concerns as Commissioner
19 Bedford, and talked with Janice Tyler prior to the meeting. She said Karen Green-McElveen
20 already serves on Adult Care Home Advisory Committee; Saru Salvi is up for reappointment on
21 Affordable Housing Board; and Holly Meschko is already on Affordable Housing Board. She
22 said both Lindsay Bailey and Nora Spencer are under age 60, and there is already the
23 maximum number of under-60 people on the board. She said she supports looking for more
24 diversity.
25 Janice Tyler said could not appoint Nora Spencer and Lindsay Bailey because they are
26 too young. She said they are looking for an Asian-American member, and would also like more
27 representation from the African American community from central and northern Orange County.
28 She said she anticipates the board will resume meeting in the next couple of months, and the
29 planning year starts July 1 for the next master plan on aging. She said the Board has lots of
30 work to do.
31 Commissioner Bedford thanked Janice Tyler for the information. She urged Janice Tyler
32 to let the BOCC know said if there is a need for a special meeting to appoint new members in
33 the summer.
34 Chair Price said clarified that anyone can attend meetings, even if they have not been
35 sworn in.
36 Janice Tyler said yes. She said each member gets assigned to a work group, and is
37 seeking a full board for the most effective work ethic.
38 Commissioner Fowler asked how often the board meets.
39 Janice Tyler said typically every month, second Tuesday at 1 p.m.
40 Commissioner Hamilton said it would be helpful to include in the abstract if there are
41 applicants who are not eligible due to the rules.
42 The Board agreed by consensus on the recommended applicants listed in the abstract.
43 Chair Price asked Tara May to provide information if boards have specific experience or
44 requirements.
45
46 6. Affordable Housing Advisory Board —Appointments Discussion
47 The Board discussed appointments to the Affordable Housing Advisory Board.
48
49 BACKGROUND: The following appointment information is for Board consideration:
50
NAME SPECIAL TYPE OF EXPIRATION
16
REPRESENTATIVE APPOINTMENT DATE
TERM
Arthur At-Large Second Full Term 06/30/2024
Sprinczeles
Olivia Fisher At-Large First Full Term 06/30/2024
Saru Salvi At-Large Partial Term 09/30/2023
Gio Mollinedo At-Large First Full Term 06/30/2024
Tim Wood At-Large First Full Term 06/30/2024
1
2 NOTE— If the individuals listed above are appointed, the following vacancies remain:
3 None
4
5 Commissioner Fowler asked if there is a reason Saru Salvi is in the partial term.
6 Tara May said there is no real reason, but ultimately this applicant will be able to serve
7 for longer, as she can serve the partial term and then two full terms.
8 The Board agreed to recommendations by consensus.
9
10 7. Alcoholic Beverage Control Board —Appointments Discussion
11 The Board discussed appointments to the Alcoholic Beverage Control Board.
12
13 BACKGROUND: The following appointment information is for Board consideration:
14
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Judson At-Large First Full Term 06/30/2024
Williamson
Patrick Burns At-Large Second Full Term 06/30/2024
15
16 NOTE - If the individuals listed above are appointed, the following vacancies remain:
17 None
18
19 The Board agreed to recommendations by consensus.
20
21
22 Appointment of Chair to the ABC Board:
23
NAME SPECIAL REPRESENTATIVE EXPIRATION
DATE
Patrick Burns current chair At-Large 06/30/2021
Judson Williamson At-Large 06/30/2021
Mike Zito At-Large 06/30/2023
Alice Mahood At-Large 06/30/2023
Elizabeth Carter At-Large 06/30/2022
24
25 The Board agreed to appoint Patrick Burns as chair by consensus.
26
27 8. Animal Services Advisory Board —Appointments Discussion
28 The Board discussed appointments to the Animal Services Advisory Board.
29
17
1 BACKGROUND: The following appointment information is for Board consideration:
2
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Dr. Bryan Town of Hillsborough Second Full Term 06/30/2024
Stuart
Lucia Animal Welfare/Animal Second Full Term 06/30/2024
Welborne Advocacy
3
4 NOTE — If the individuals listed above are appointed, the following vacancies remain:
5 None
6
7 Tara May said there are several upcoming vacancies on this board, which affects the
8 decision for the Animal Services Hearing Panel Pool.
9 The Board agreed to recommendations by consensus.
10
11 9. Animal Services Hearing Panel Pool —Appointments Discussion
12 The Board discussed appointments to the Animal Services Hearing Panel Pool.
13
14 BACKGROUND: The following appointment information is for Board consideration:
15
16 Appointment of two Animal Services Advisory Board members to serve as Chairs to the
17 Animal Services Hearing Panel Pool (both terms expiring 03/31/2022):
18
NAME SPECIAL REPRESENTATIVE EXPIRATION
DATE
Dr. Sunita Driehu s Veterinarian 06/30/2022
Dr. Bryan Stuart Town of Hillsborough 06/30/2021
Dawn Roberts Non-Municipality 06/30/2023
Lucia Welborne Animal Welfare/Animal 06/30/2021
Advocacy
Lori Gershon Animal Welfare/Animal 06/30/2023
Advocacy
Meggie Romick Animal Welfare/Animal 06/30/2023
Advocacy
Allan Polak Certified Animal 06/30/2022
Handler/Trainer/Technician
Susan Spinks Owner/Manager Retail Pet 06/30/2023
Services
19
20
21 NOTE —The following vacancies remain:
22
POSITION EXPIRATION VACANCY INFORMATION
DESIGNATION DATE
At-Large 03/31/2024 Vacant since 03/31/2021
Unincorporated
Count
Veterinarian 03/31/2024 Vacant since 03/31/2021
18
1
2
3 Tara May said two members will be coming off of the Animal Services Advisory Board in
4 June. She said the abstract lists everyone who is eligible.
5 Commissioner Bedford asked if a chair must be a veterinarian.
6 Tara May said no, and there has to be three members of the advisory board to serve as
7 chairs on the hearing panel. She said two will be rolling off, and the BOCC needs to choose
8 two.
9 Commissioner Bedford asked for clarification on the eligible list.
10 Commissioner Bedford suggested Dr. Brian Stuart.
11 Commissioner Fowler suggested Dr. Sunita Driehuys.
12 Commissioner Bedford asked if the BOCC should suggest an alternate.
13 Chair Price said no.
14 Bonnie Hammersley said the Animal Services board is very engaged, and the chairs
15 rotate between hearings.
16 Commissioner McKee clarified that the proposed chairs would be from Hillsborough, one
17 Chapel Hill, and Little River.
18 Chair Price said yes.
19 Commissioner McKee said that gives good geographic diversity.
20 Chair Price said there are still two vacancies.
21 Tara May said there are no other applicants at this time.
22 Chair Price reviewed the requirements for the vacancies.
23
24 10. Arts Commission —Appointment Discussion
25 The Board discussed an appointment to the Arts Commission.
26
27 BACKGROUND: The following appointment information is for Board consideration.
28
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Hannah Fatool UNC Student First Full Term 06/30/2022
Representative
29
30 NOTE - If the individual listed above is appointed, the following vacancies remain:
31
32 None
33
34 The Board agreed by consensus to the recommendation.
35
36 11. Board of Equalization and Review—Appointment Discussion
37 The Board discussed an appointment to the Board of Equalization and Review.
38
39 BACKGROUND: The following appointment information is for Board consideration:
40
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
BOCC Alternate Partial Term 03/31/2023
Appointment
19
BOCC Alternate Partial Term 03/31/2023
Appointment
1
2 NOTE - If the individual listed above is appointed, the following vacancies remain:
3
POSITION EXPIRATION VACANCY INFORMATION
DESIGNATION DATE
Alternate 03/31/2023 Vacant since 03/29/2017
Alternate 03/31/2023 Vacant since 05/04/2021
Alternate 03/31/2023 Vacant since 03/31/2017
Alternate 03/31/2023 Vacant since 03/31/2015
4
5 Tara May said this board does not make recommendations to the commissioners. She
6 said there are two applications, Leon Meyers and Ryan Patrone, and all vacancies are all
7 alternate positions and partial terms. She said the next couple of months will be a very busy
8 time for this board. She said Leon Meyers is currently serving on Board of Adjustment.
9 Commissioner McKee asked if there was a prohibition on Leon Meyers serving on both
10 boards.
11 Tara May said no.
12 Commissioner McKee recommended Leon Meyers and Ryan Patrone.
13 Commissioner Hamilton asked if the other vacancies will be filled.
14 Tara May said that staff is attempting to recruit, and this is a hard board to serve on.
15 She said the Clerk's office will assist over the summer in recruitment.
16 Chair Price asked if the Tax office can put out notices to recruit.
17 Tara May said she is not sure.
18 Bonnie Hammersley suggested that Tara May reach out to the Town Managers for
19 suggestions, and that it is difficult for the Tax department to recruit at this time.
20 Commissioner Greene said County and Town social media can be used to encourage
21 applicants.
22
23 12. Economic Development Advisory Board —Appointments Discussion
24 The Board discussed appointments to the Economic Development Advisory Board.
25
26 BACKGROUND: The following appointments information is for Board consideration.
27
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Kevin Thomas Core Business First Full Term 06/30/2024
Community
Barbara Jessie- Non-Profit Agency Second Full Term 06/30/2024
Black
John Morris Core Business Second Full Term 06/30/2024
Community
AnthonyCarey Tourism One Year Extension 06/30/2022
James Watts Agriculture One Year Extension 06/30/2022
John Anderson Core Business One Year Extension 06/30/2022
Community
28
29 NOTE— If the individuals listed above are appointed, the following vacancies remain:
20
1 None
2
3 Commissioner Bedford said she supported Kevin Thomas, Barbara Jessie-Black, and
4 John Morris. She said she does not support one-year extensions for Anthony Carey, James
5 Watts and John Anderson.
6 Commissioner Greene asked if there is a reason behind the extensions.
7 Tara May said the board said it is following the economic and social justice goals, and
8 the extensions would provide continuity.
9 Tara May said she did not see anyone who could fill the tourism seat. She said there is
10 an applicant for agriculture, and there are several people who could fit with core business
11 community.
12 Commissioner Greene said she could support Anthony Carey and James Watts. She
13 said she is ambivalent about core business community position, as there are many who can fill
14 that position.
15 Commissioner McKee said he remembered a conversation about one-year extensions,
16 and the BOCC was not in favor. He said he does not want to establish a precedent.
17 The Board agreed by consensus on Thomas, Jessie-Black, and Morris.
18 Commissioner McKee said one member is in Little River, and one is out in the county.
19 He said David Gephart could serve in the tourism or core business community role, and
20 suggested him for either of those positions.
21 Chair Price asked if there was consensus on Gephart for core business community.
22 Commissioner Fowler said she thought it was tourism.
23 Chair Price and Commissioner Greene said they could see him on core business.
24 Commissioner McKee said he did not care which seat the board agreed on.
25 All commissioners except Commissioner Fowler agreed on Gephart for core business
26 community.
27 Commissioner Fowler said she liked Estella Johnson, who is a former director of
28 economic development and is an African-American female, and Jane Saiers for agriculture.
29 She said she is not sure there is a place for Johnson since Gephart was put in the core
30 business seat.
31 Chair Price said David Gephart was a better fit for business.
32 Chair Price asked for clarification on Commissioner Fowler's second suggestion.
33 Tara May said the suggestion was to put Jane Saiers for the agriculture position.
34 The board agreed by consensus on Saiers for the agriculture seat.
35 Chair Price asked for clarification on Commissioner Fowler's first suggestion.
36 Commissioner Bedford said it was Estella Johnson for the core business seat.
37 Chair Price asked if Johnson would not fit in tourism.
38 Commissioner Fowler said she was the director of economic development in Cambridge.
39 Commissioner Bedford said she had a good application. She said she is an African-
40 American woman, and recently retired here and is a former director.
41 Chair Price said there is a lot of tourism in Cambridge.
42 Commissioner Bedford wondered what the rules are for the Economic Development
43 Advisory Board.
44 Commissioner McKee asked how strict are the rules for appointments. He said Estella
45 Johnson could represent tourism based on her experience.
46 Chair Price said Estella Johnson's background indicates a great deal of experience.
47 Tara May reviewed the requirements for the tourism seat in the bylaws.
48 Commissioner Fowler suggested moving Kevin Thomas to the tourism seat, and putting
49 Estella Johnson in Kevin Thomas's core business community seat.
50 Commissioner McKee asked for clarification.
51 Chair Price reviewed the appointments.
21
1
2 13. Orange County Planning Board —Appointment Discussion
3 The Board discussed an appointment to the Orange County Planning Board.
4
5 BACKGROUND: The following appointment information is for Board consideration:
6
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
BOCC At-Large Partial Term 03/31/2022
Appointment
7
8 NOTE - If the individual listed above is appointed, the following vacancies remain:
9 None
10
11 Tara May reviewed the material in the agenda packet.
12 Commissioner Fowler recommended Statler Gilfillen
13 Commissioner Greene said she liked Elizabeth Bronson, and she does not mind that
14 Elizabeth Bronson also serves as an alternate on the Board of Adjustment.
15 Chair Price took a hand vote: two commissioners supported Elizabeth Bronson and
16 three supported Statler Gilfillen.
17 Commissioner Bedford asked if the Board of Adjustment meets with any frequency.
18 Tara May said only as needed.
19 Commissioner Bedford asked if the other alternate could be identified.
20 Tara May said Nathan Robinson.
21 Commissioner Hamilton said there are not many people on that board over the age of
22 60. She said it is important to have age diversity.
23 Commissioner Greene said Elizabeth Bronson is from the Mebane-Cheeks area, which
24 will likely be important to the Planning Board because of future development.
25 Chair Price said the BOCC recently appointed two people from Cheeks, and there is one
26 is from Cedar Grove.
27 Commissioner Fowler said Whitney Watson is also from the Cheeks Township.
28 Commissioner Fowler said an architect would be knowledgeable related to land
29 development.
30 Commissioner Bedford said she supports Statler Gilfillen, due to his geographic location
31 in the County, and for his age.
32 Chair Price, and Commissioners Bedford, Fowler, McKee, and Hamilton supported
33 Gilfillen.
34 Commissioner Greene supported Bronson.
35
36 14. Orange County Board of Adjustment—Appointments Discussion
37 The Board discussed appointments to the Orange County Board of Adjustment.
38
39 BACKGROUND: The following appointment information is for Board consideration:
40
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Susan Halkiotis At-Large Second Full Term 06/30/2024
Scott Taylor At-Large First Full Term 06/30/2024
22
Elizabeth At-Large First Full Term 06/30/2024
Bronson Alternate
1
2 NOTE - If the individuals listed above are appointed, the following vacancies remain:
3 None
4
5 Chair Price asked if there is a reason that Scott Taylor is recommended for an at-large
6 appointment and Elizabeth Bronson is recommended for an alternate.
7 Tara May said that the way they were originally appointed.
8 The Board agreed by consensus to the recommendations.
9 Chair Price thanked Tara May for her work on the advisory boards and commissions.
10
11 15. Options to Expand Affordable Housing Incentives and Opportunities
12 The Board received a presentation on options to expand affordable housing incentives
13 and opportunities in Orange County
14
15 BACKGROUND:
16 Staff from the County Attorney's Office, Housing and Community Development Department, and
17 Planning and Inspections Department were requested to explore opportunities to incentivize
18 affordable housing in Orange County, with a focus on modifications to the Orange County
19 Unified Development Ordinance (UDO). Staff met to discuss opportunities as they relate to
20 regulations contained in the LIDO, but also examined other options including housing policy and
21 programs.
22
23 At the February 16, 2021 BOCC Business Meeting, the County Attorney's Office drafted an
24 information item (Attachment A) related to this request. The information item included an
25 affordable housing report examining regulations contained in the UDO and a proposed list of
26 items to incentivize affordable housing related to the UDO. At that meeting, Board members
27 requested the item be brought back at a later date to review and discuss further. The Board
28 further requested all options and opportunities to incentivize affordable housing be considered.
29
30 As a result of the Board's request, staff have compiled a revised list of twenty-two action items
31 to expand affordable housing incentives and opportunities in Orange County. This list includes
32 items related to land use, planning, and zoning regulations, which were in the list presented at
33 the February 16 BOCC meeting. In addition, the revised list includes proposed action items
34 related to housing programs and policies. Proposed action items, including brief descriptions,
35 timeframes, and complexity, are contained in Attachment B.
36
37 This item was tabled until June 3, 2021.
38
39 16. Adjourn
40
41 A motion was made by Commissioner McKee and seconded by Commissioner Hamilton
42 to adjourn the meeting at 8:46 p.m.
43
44 Roll call ensued
45
46 VOTE: UNANMIOUS
47
48
49 Renee Price, Chair
23
1
2
3 Laura Jensen
4 Clerk to the Board
5
6 Submitted for approval by Laura Jensen, Clerk to the Board.
Attachment 2
1
1 MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 VIRTUAL BUDGET WORK SESSION
5 May 13, 2021
6 7:00 p.m.
7
8 The Orange County Board of Commissioners met for a Virtual Budget Work Session on
9 Thursday, May 13, 2021 at 7:00 p.m.
10
11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford,
12 and Commissioners Mark Dorosin, Amy Fowler, Sally Greene, Jean Hamilton, and Earl
13 McKee
14 COUNTY COMMISSIONERS ABSENT:
15 COUNTY ATTORNEYS PRESENT: John Roberts
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
18 appropriately below)
19
20 Chair Price called the meeting to order at 7:00 p.m.
21
22 A roll call was called; all members were present, except for Commissioner Dorosin and
23 Commissioner McKee.
24
25 Commissioner Dorosin arrived at 7:02 p.m.
26
27 Due to current public health concerns, the Board of Commissioners is conducting a Virtual
28 Budget Work Session on May 13, 2021 utilizing Zoom. Members of the Board of Commissioners
29 will be participating in the meeting remotely. As in prior meetings, members of the public will be
30 able to view and listen to the meeting via live streaming video at
31 orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or
32 97.6 (Spectrum Cable).
33
34 Chair Price welcomed all attendees, and briefly went over the agenda for the meeting.
35
36 1. FY 2021-22 Operating and CIP Budget Discussions, with:
37 Durham Technical Community College, Pg. 164 and Pgs. 232-236
38 Chapel Hill-Carrboro City Schools, Pg. 164 and Pgs. 169 - 203
39 Orange County Schools, Pg. 164 and Pgs. 204 - 231
40
41 BACKGROUND:
42 The County Manager presented the FY 2021-22 recommended budget on May 4, 2021. Since
43 that time, the Board has conducted one public hearing to receive residents' comments
44 regarding the proposed funding plan. Tonight's work session is the first opportunity the Board
45 has had to discuss next year's recommended funding plan related to Education funding. Total
46 Education funding, as included in the FY 2021-22 Manager Recommended Budget is
47 $117,837,622, or 48.7 percent of General Fund revenues.
48
49 County Support of Local Boards of Education
2
1 The recommended funding level represents a total appropriation for both school districts of
2 $116.7 million, which is 48.2 percent of General Fund revenues, exceeding the target of 48.1
3 percent established by the Board of County Commissioners. This includes funding for current
4 expense, school related debt service, and school health and safety service contracts.
5
6 Total Funding for Local School Districts:
7 2017-18 2018-19 2019-20 2020-21 2021-22*
8 Original Budget $104,274,757 $109,141,519 $113,480,859 $113,939,715 $116,721,030
9 *Recommended Budget
10
11 Student Enrollment Projections for the Chapel Hill-Carrboro City Schools:
12 Based on DPI projections, the Chapel Hill-Carrboro City School District enrollment for fiscal year
13 2021-22 totals 12,448, reflecting an increase of 136 students when compared to the March
14 2020 projections. The district has a current enrollment, as of March 2021, of 156 charter
15 students, which represents a decrease of 10 students from March 2020. Out of district students
16 are budgeted at 253, 2 more than budgeted in the current fiscal year. This brings the total
17 district enrollment to 12,351 for FY 2021-22, for an overall increase of 124 budgeted students
18 when compared to FY 2020-21.
19
20 Student Enrollment Projections for the Orange County Schools:
21 Based on DPI projections, the Orange County School district enrollment for fiscal year 2021-22
22 totals 7,299, a decrease of 82 students from the March 2020 projections. The district continues
23 to experience a growing number of charter students, with a current enrollment, as of March
24 2021, of 919 students, which represents an increase of 34 students from March 2020. Out of
25 district students are budgeted at 108 students; 2 less than budgeted in the current fiscal year.
26 This brings the total district enrollment to 8,110 for FY 2021-22, for an overall decrease of 46
27 budgeted students when compared to FY 2020-21.
28
29 The General Assembly requires school systems to pay a per pupil allotment to support charter
30 students within their district.
31
32 School Districts Budget Requests
33 Both School Districts requested increases in per pupil funding for FY 2021-22.
34
35 Chapel Hill-Carrboro City Schools requested an increase of$8,033,000 in continuation and
36 expansion funding, with a $650.39 per pupil increase, in FY 2021-22. This would provide a total
37 current expense funding of$61,764,203. This requested increase in the local per pupil
38 allocation for current expenses would increase the per pupil allocation from $4,367 to
39 $5,017.39.
40
41 Orange County Schools is requested an increase of$2,893,572 in continuation and expansion
42 funding, with a $357 per pupil increase, in FY 2021-22. This would provide a total current
43 expense funding of$38,309,942. This requested increase in the local per pupil allocation for
44 current expenses would increase the per pupil allocation from $4,367 to $4,724.
45
46 Current Expense
47 The recommended appropriations for Chapel Hill-Carrboro City and Orange County Schools
48 increases the current expense funding by $340,626 in FY 2021-22. This includes per pupil
49 funding to remain at the current $4,367 for each of the 20,461 students in the two school
50 systems. Local Current Expense funding supplements State and Federal funds received by
51 each district for the day-to-day operation of schools. Examples of expenses paid from these
3
1 funds include salaries and benefits for locally paid teachers and utilities. North Carolina statutes
2 mandate boards of county commissioners to provide local current expense monies to school
3 districts. Counties having more than one school administrative unit, as is the case in Orange
4 County, are required to provide equal per pupil appropriations to each system.
5
6 2021-22 Enrollment Projections
CHCCS OCS Total
March 2021 Department of Public
Instruction ADM Allotment#s 12,448 7,299 19,747
Less: Out of District 253LlL81 361
12,195 7,191 19,386
Plus: Budgeted Charter Students 156 919 1,075
Total Budgeted Students 12,351 8,110 20,461
60.36% 39.64%
7
8 Recurring Capital
9 Recurring capital for both School districts remains the same as the prior year appropriation of
10 $3 million dollars. The budget for FY 2021-22 includes $1,810,800 for Chapel Hill-Carrboro City
11 Schools and $1,189,200 for Orange County Schools. For FY 2021-22, as was the case in FY
12 2020-21, debt financing will be utilized, instead of pay-as-you-go funding for Recurring capital.
13 Recurring capital pays for facility improvements, equipment, furnishings, and vehicle and bus
14 purchases. State statutes mandate counties to fund recurring capital. However, the amount of
15 money counties allocate to this function is discretionary and varies from county to county.
16
17 Long Range Capital
18 The County plans and programs long-range school capital funding through the County's Capital
19 Investment Plan (CIP). The recommended CIP budget for FY 2021-22 includes $2,519,560 for
20 Chapel Hill-Carrboro City Schools and $1,654,662 for Orange County Schools, for a total of
21 $4,174,222, which represents an increase of$81,847 from FY 2020-21. A 2% annual growth
22 rate is included throughout the years of the CIP related to Long Range Capital. For FY 2021-
23 22, as was the case in FY 2020-21, debt financing will be utilized, instead of pay-as-you-go
24 funds for Long Range Capital projects. Similar to Local Current Expense funding, the amount of
25 money counties allocate to long-range capital expenditures is discretionary and varies from
26 county to county.
27
28 School Debt Service
29 The recommended budget provides for$23,738,246 in School Related Debt Service, which
30 represents repayment of principal and interest on School related debt, including general
31 obligation bonds and private placement loans. This is an increase of$5,440,689 from FY 2020-
32 21. North Carolina statutes require counties to pay for school related capital items, such as
33 acquisition and construction of facilities. In instances where counties borrow funds to pay for
34 such items, the State mandates counties to repay the debt. The amount of money counties
35 borrow for school related projects is discretionary and varies from county to county.
36
37 Health and Safety Service Contracts
38 The recommended budget includes $3,629,597 for the Health and Safety Service Contracts for
39 both school districts to cover the costs of School Resource Officers in every middle and high
40 school, and a School Health Nurse in every elementary, middle, and high school in both school
41 systems. This represents the same amount of funding as in FY 2020-21.
42
4
1 County Support of Orange County Campus of Durham Technical Community College
2 Durham Technical Community College (DTCC)— Orange County Campus requested $868,967
3 for Operations (an increase of$145,711 from FY 2020-21), Capital Outlay funds of$75,000 (no
4 change from FY 2020-21), and $250,000 related to financial aid ($200,000 to continue the
5 funding of 200 scholarships for Orange County residents attending DTCC —this is funded
6 through Article 46 One-Quarter Cent Sales Tax proceeds), and a new funding request of
7 $50,000 for financial aid grants for Back to Work students when their courses are not covered
8 by the State.
9
10 The recommended funding for the Orange County Campus of Durham Technical Community
11 College, located at the Waterstone Development in Hillsborough, provides current expense
12 funding of$777,092 (an increase of$53,836 from FY 2020-21), recurring capital of$75,000 (the
13 same as in FY 2020-21), and debt service of$264,500. In addition, the recommended budget
14 includes $200,000 for 200 scholarships (student tuition for Orange County Residents) and
15 $50,000 for financial aid for Back to Work students when their courses are not covered by the
16 State. Both of these will be paid from Article 46 Sales Tax proceeds instead of through Current
17 Expenses.
18
19 As with local school districts, counties in North Carolina are responsible for supplementing state
20 and federal appropriations to community colleges. For the most part, counties are responsible
21 for day-to-day operating costs such as utilities, security and custodial services. The Counties
22 are not responsible for funding of teaching staff.
23
24 Capital Investment Plan
25 The FY 2021-22 Manager Recommended Capital Investment Plan includes funding of
26 $8,318,267 in FY 2021-22, and a 5-Year total of$51,122,108, for Chapel Hill-Carrboro City
27 Schools; and funding of$19,186,597 in FY 2021-22, and a 5-Year total of$40,913,010 for
28 Orange County Schools. Note: these amounts have been revised (represented by yellow
29 highlighting on Attachment 1-F) from the Original Recommended Capital Investment Plan to
30 reflect the revised ADM%, as included in the FY 2021-22 Manager Recommended Operating
31 Budget.
32
33 Supplemental Deferred Maintenance Program
34 The FY 2020-21 CIP introduced a supplemental funding program for deferred maintenance and
35 life and safety improvements in schools. The program would involve an expenditure of$30
36 million over a three year period to expedite each School District's backlog of deferred
37 maintenance projects in anticipation of a potential general obligation bond referendum in future
38 years.
39
40 The total amount was divided between the Districts on the basis of average daily membership in
41 FY 2020-21. As a result, Chapel Hill-Carrboro City Schools was allocated 59.99% or
42 $17,997,000 of the $30 million total while Orange County Schools was allocated 40.01% or
43 $12,003,000 of the total amount.
44
45 Given this allocation, each District was requested to provide a three year plan for these
46 expenditures.
47
48 Chapel Hill-Carrboro City Schools received $1,800,000 in FY 20-21, to upgrade mechanical
49 systems at McDougle Elementary, McDougle Middle, and Phillips Middle schools, and
50 architectural/engineering services for prioritized older school renovations, scheduled in FY
51 2022-23 and FY 2023-24; $10,000,000 is budgeted in FY 22-23 (moved back from FY 2021-22)
5
1 and $6,197,000 in FY 2023-24, both funding years are for older school renovations and
2 mechanical system improvements.
3
4 Orange County Schools received $4,150,000 in FY 2020-21, primarily for continuation of their
5 district-wide Safety and Security Plan, and upgrades/renovations to restrooms and the main hall
6 at Orange High School, $3,600,000 is budgeted in FY 2021-22 for classroom/building
7 improvements and mechanical system upgrades; and $4,253,000 in FY 2022-23 for roof
8 replacements, mechanical system upgrades, and life safety upgrades.
9
10 Bond Projects
11 The third and final allocation of the $120 million voter approved 2016 Bonds for schools is
12 budgeted in FY 2021-22. Chapel Hill-Carrboro City Schools is budgeted to receive $1,922,000
13 as part of the Chapel Hill High School renovations project, and Orange County Schools is
14 budgeted to receive $11,386,000 for roof replacements at A.L Stanback Middle and Efland
15 Cheeks Global Elementary, and mechanical system upgrades at six schools.
16
17 Capital Investment Plan — Durham Technical College— Orange County Campus
18 The Manager Recommended Capital Investment Plan includes funding of$3,080,000 in FY
19 2021-22 and $22,467,911 in FY 22-23 for a new Academic Building for Durham Technical
20 Community College — Orange County Campus.
21
22 Details regarding recommended funding levels for local school districts and Durham Technical
23 Community College are located in the Education section of the Manager Recommended
24 Operating Budget document, beginning on Page 164, and in the School Projects section of the
25 Manager Recommended Capital Investment Plan document, beginning on Page 101.
26
27 During tonight's work session, Commissioners will have the opportunity to discuss with Durham
28 Technical Community College, Chapel Hill-Carrboro City Schools, and Orange County Schools
29 about county funding and anticipated State funding for schools next year. Attachments A and B
30 provide additional information of how Orange County compares with other counties within North
31 Carolina related to Current Expense funding per pupil and other educational related funding
32 issues; Attachment C provides a history of the Per Pupil Appropriation; Attachment D provides a
33 history of the Chapel Hill-Carrboro City Schools District Tax, Attachment E represents the
34 School Districts Local Current Expense Fund Balance Policy, and Attachment F represents the
35 revised Capital Investment Plan Schools Projects Summary to reflect the revised ADM%, as
36 included in the FY 2021-22 Manager's Recommended Operating Budget.
37
38 Travis Myren made the following PowerPoint presentation:
39
40
6
1 SLIDE #1
ORANGE COUNTY
NORTH CAROLINA
Budget Work Session #1
Education and Outside Agencies
May 13,2021
Virtual Meeting
2
3
4 SLIDE #2
Durham Technical Community College
• operating Costs(non-instructional)—page 164
C-1 E penee 5723,2'% S859,997 $F 7.Q 593,835
I
Raw Wgc Opw 375.wc $75=0 $75,OW $0
Pe1A$-I,. 5233,094 4264,000 MOM 530,900
TOTL $1,031,W $12MA57 $1,11ei5R2 $",To
• runtletl
salary 8 eenenl Meea�-347,615
- Parlltt 0pereer9Saw
- Inue"-_"Oe]t 9emee-$a1,6%
Rears N Wvk FmrrtiU 4E-SW,W0a td manicw 4S Sala T.
• ftlf eee
- Fa[1NeaT�a P�[en-317,979 -
smereuslaa�r; 1 sawml-s7n,oao ORANGE COUNTY
5 2 - Tearmarp,a�,mmaw,.szlom nRnlcSacunn
6
7 Travis Myren said the table includes Durham Technical Community College's (DTCC)
8 requests, what the Manager recommends, and the change, if any, from FY2020-21. He
9 resumed the PowerPoint presentation:
10
11 SLIDE #3
Durum Technical Community College
• Durham Tech Promise—page 72
•$200.000RecommendWAppropnafionforFY2021-22
—Faaaea urnmele aesalepl .
-AMIla1 aehelanhlp ei&I OW pet soden[
-Open W recent h,r ech.pg yratlualea-d OEO—1piem1a
OS617 17+18 ..& 013.29 OQO31
InIWl Ceherlby Yea! 81 110 121 153 159
Yearo•eryearindeene 21% 1Ok 21% 1,3Yo
Incrcaselrem ysaf one 21d 33°m. 88% 74%
deremaufadm Teta Pmmr°eelfew2vtllan SOrsaerehlghacaealg2Wates che4
a,mam rem
12 ORA NG€r MTY
13
14 Travis Myren said this program has been funded at $200,000 using Article 46 Sales Tax
15 over the past several years, and is recommended to continue for FY2021-22. He resumed the
16 PowerPoint presentation:
17
18
7
1 SLIDE #4
Durham Technical Community College
Back to Work Initiative
• $50,000Rec wwridedAppropnatiunfor FY2021-22
-Mhetuahipa target unemployed ane underemployed—bd.—
orarge county
x ShwermafNrin wldl sfruln.one ndus7y lrfndH.PRh ctMeacbr
y .xuchexh.a3 ncn,consV�cllmhatln,HWlh Cer.,
Iniomnxhvn Yechndvgy.
-5500 eohrolarsho.to 100 stodmts
x Coreraverega luamcoe6 w5250.and trndingfo eupporiatldiGCM
xudfnt Mfdf>ecap N},ta90ki,4ChrlCbay,Md IRdfpORWDa
-Funded by Article 46 sales tsx
-=r
ORANGE COUNTY
2
3
4 Travis Myren said since this inititiative is funded through Article 46 Sales Tax, it would
5 not be shown in the Education portion of the budget, but would be part of the Article 46 tables
6 during the Community Services presentation. He resumed the PowerPoint presentation:
7
8 SLIDE #5
Durham Technical Community College
• Durham Tech Promise—page 65
O—V coanty
OurhamT h Promise Students by Ethnldty
ORANGE COUNTY
9 s noanl uaoueu.
10
1 1 Commissioner McKee arrived at 7:04 p.m.
12
13 SLIDE #6
Durham Technical Community College
Durham Tech Promise—page 65
Oran'eoanty
Durham Tech Prom lUStudents by Gentler
0 —f--
14 ORANGECOUNTY
15
16
8
1 SLIDE #7
FY2021-26 Recommended Capital Investment Plan
Orange County Campus Expansion—paga 130
New Academic Budding
-Facility+a W,pian results In May
-526 B MIMI-coral tsl.matM prgecf costs
-ESFltnated at 58.000 squart feet
-250 surface parking w
Project Phasing
-FY2020-21:Planning Old 0e ign-$1 Million
-FY2021-22:Slte preaaration-$3.1 million
-FY2022-23:C—t—t—-522.5 nNIO,
• New Operating Coslsot$365,000 starting in FY2023-24
• Current debt Service SatisRed in PY2027 ORANGE COUNTY
3
4 Commissioner Dorosin referred to Slide #2. He asked if there is a process for
5 determining what is recommended for funding and what is not.
6 Travis Myren said all requests that are not funded are new, while the funded requests
7 are based on ongoing operations.
8 Commissioner Greene said she understands the rationale for that, but would like to put
9 in a good word for the Small Business Center support. She said the County owes it to small
10 businesses to provide support. She said she would like to see it funded at some point. She
11 said she was going to suggest using article 46 sales tax, but believes those funds are already
12 fully allocated for this year.
13 Chair Price asked if any American Rescue Plan Act (ARPA) funds will be used for
14 DTCC, given what DTCC is doing related to people out of work and getting job skills.
15 Travis Myren said he looked at the eligibility criteria for ARPA funds, and how they could
16 be applied to the education realm. He said he will look into whether funds could go to DTCC, or
17 if they have to go to go to individuals.
18 Chair Price said it seems that there would be a way for the funds to go to the college,
19 since community colleges are being relied on across the country to help with economic recovery
20 coming out of the pandemic. She said if that were possible, the numbers could be reworked so
21 the Small Business Center could be funded.
22 Travis Myren said ARPA is one-time money, so it would be best not to apply it to
23 ongoing expenses, but he would look into whether any of the new funding requests from DTCC
24 would be eligible.
25 Chair Price said she understands not wanting to use one-time money, but it could used
26 to leverage other possibilities.
27 Commissioner Fowler said reserve funds are being used for several things, leaving a
28 balance of$775,168 in the Article 46 Sales Tax fund. She asked if this could be used for the
29 Small Business Center. She said $614,000 is earmarked for economic development, and asked
30 if there are any unused funds that could go towards the schools, or if all the money for schools
31 has been used.
32 Travis Myren said this amount is currently in the economic development portion of that
33 budget. He said the schools portion is completely allocated every year.
34 Commissioner Fowler asked if the Economic Development money could be used for the
35 Small Business Center support.
36 Travis Myren said possibly.
37 Commissioner Bedford asked if DTCC would receive ARPA funds or other resources,
38 which could be used to supplement expenditures.
39 President Buxton said DTCC is putting $70,000 of federal funding into Small Business
40 Center support to expand in Durham and Orange counties. He said DTCC would like to do
9
1 additional work in a variety of areas. He said one of the challenges in providing the service to
2 small business support is that DTCC is based out of Durham, so there is a desire to have an
3 individual dedicated to working in Orange County to provide coordination of services.
4 Commissioner Hamilton said she is concerned about duplication of services, and wants
5 to know what kind of small businesses would be supported by the Small Business Center and
6 what the demand is. She said there are a lot of different needs for which the Article 46 sales tax
7 could be used.
8 President Buxton said there has been an increase in the services provided, as well as
9 the requests for services. He said challenges arise because there are no people on the ground
10 providing face-to-face support to small businesses. He said DTCC has done seminars, but
11 there is a deepening need for more support. He said there are a lot more requests in Durham,
12 but when looking at the number of small businesses in both places there is a need for
13 individuals to coordinate the additional dollars being put into services, and someone who can
14 work with the small businesses, and get them the support they need. He said this is an
15 infrastructure role needed to up the level of commitment in Orange County.
16 Commissioner McKee said he is concerned about using one-time money for an ongoing
17 expense, or continually drawing out of the Article 46 sales tax money. He said it is difficult to
18 establish the position, hire someone, and then terminate it at the end of the year. He said he
19 would want to have further discussion, as he does not think this was envisioned as a use of
20 Article 46 money for economic development.
21 Travis Myren resumed the PowerPoint presentation:
22 SLIDE #8
FY2021-22 Budget Recommendations
Chapel Hill-Carrboro City Schools
Orange County Schools
O��FFEumOiUN TY
23
24
25 SLIDE #9
Total Funded Students
Iv[al 5Fudarrc Fmdlmma..
FY3090 11 F1.2— DiHentnre %Ou
vtt�eDady Merc.beraagl0.DMl
1.11 2
n 4M1nal Furi4es(Dry Pr'ttdm 19 K93 t9)<} p,PP
�}ataf Dlzdlet Rudxz[
(36]1 [36]]
min�dent
"""'"-nlM1+++rM1 sn oyumrl 1.
Tettl '
2o.08 ldddt T& 03!94
Depmh ,t&Puh lmLu k(DPII Prr;ectiune forArereae Day Memo dip
Errollad'n SCM1mI Fecilies
OW df D12-Sfuddnb Dddix Duale IU1b Rdwnud
• CM1arter StudenmAddetl WFund Dlanier5wdanK Enrotledln eny LRamr S<hnd
Measureddy SnapsRW ofaffentlarceaa a£Maz.M1
• ovnreapae+;lnereeeeln runaedseuabnea __
ORANGE COUNTY
26 y Lrlmf uanF.cnn
27
28 Travis Myren said funding allocations are primarily based on Average Daily Membership
29 (ADM). He resumed the PowerPoint presentation:
30 SLIDE #10
10
Chapel Hill-Corrburo Funded Students
Clh.PWMMQWn ChV Schoch
Srlaaed smderw
FV2020.31 FV2021.22 ONrraRr gF Ch.—j
Avec ege Daily eferv[be 111(-.1 7y
In XM d Fa[ioies LwlPVu mdtrr7 12,31A 1244rf 13E 1 A
rof oLstrCE s[udent
6hJuc[iun 25] 751
[hzr[er5[utleM
AJ]+[ain dav[h Sn rho 16 158'. 301 6.6%
PixvittbtN11221 13,351 124 L
rrtMglpePRnlRutlentl 59.99% Sa.lfi% 0,31%
Pr*-d Average Daly Membership Irereeeed by 189 SWde�
haler SW.-L]acnvacetl by 105tutleaeta nntl campnse 128%ofW FnW
sudede
R!nw9ageof Tdal Qnrol nleM lmreaeed by 0.97%
JSaf�rPrtganwWFUJas 0.!lxdeo OYAraepe Llel'ry l/amarraAm GaArnstYM
FYX12R2f �.�
ORANGE COUNTY
1 10 Ah]N:1]L GARCN.[NA
2
3 Commissioner McKee asked if the number of actual pupils under the roof in December,
4 versus the DPI projections, could be provided.
5 Travis Myren said there is a slide coming up with that information. He resumed the
6 PowerPoint presentation:
7
8 SLIDE #11
Chapel Hill-Carrboro Funded Student History
CXCCS Funded Student WU Wry
unm
JAIXr
ORANGE COUNTY
9 I I 1v`OHdI I G1RDLrNA
10
11 Travis Myren said ADM has been steady, especially since 2018-19. He resumed the
12 PowerPoint presentation:
13
14 SLIDE #12
Orange County Funded Students
0.".C."Schad.
T.W ft.&d Srudean
FV2020.21 fV202123 d.R.renr. %1xn
a.erxgeoai}y nrenxbersbmlaDMl
IiiS:R AFa[M�es l'OPIW'ecd[» 7381 7,29S 62 ft.11%
- ofulstrktmudenl
Dc-Juctwn 110) SL19 L92
Clizi[er SCudent
AJ J:nyin hMr[b Sn :]mr 885. 41 3 3.9
7atal 8.136 ll S
DeremeeMedTenlRudeaes oa.n1% 39.Ra97s
• Prgec[ed Average Daly Membelatip Decre.®ed by 82 Swdenta.
Chw SWdenta Inrreeeed by39%end Canpneed 1 f 3%orTolnl Furled
Studw.
Perterlra ofT&a1 EnrdMnlM De r6 dbV 0.37%
1w Pmnmdun d AmVaAl[r Wbv a—LlfblAem6erahm C—Wb
FVXJXa11
ORANGE COUNTY
15 NA]9T]L CAA LINA
16 SLIDE #13
11
Orange County Funded Student History
27Ci Fulled S4udrnt Ft�Lery
6951 x
Yelp
Som �wem�
9l� pro:
@ u
ORANGE COUNTY
1 is r2aar22 riru- v:r
2
3 Travis Myren said the OCS ADM has also stayed steady in recent years, the same as
4 CHCCS. He resumed the PowerPoint presentation:
5
6 SLIDE #14
Budgeted versus Actual Enrollment
woen ,.� �0 rvmrr eei ra.
Wy1,2021 UMrilp— 12.312 11.983 320 $1.067U
N20-21 12.312 11.803 W8 N.6i9508
rm wam H.,a9e
N19 20 12.355 12.210 85 13599N
IDt&tY. iTA{ 1T,�6 fiA Ri13T@
N141r 12,01, 12.113 td51 (53r1aNV
a+Y Aew.1 ®r.iu. Byr�x�a1[w
Mw 1.N2i-Pdnn m•iktl 1.981 xam 312 51A,52a
202421 'Al Fn AWMAro+ )ar 5,02m
20192@ 1.380 1858 N 3+]05&1
]@1419
7 2o't I. 1 118 9 3i8
8
9 Travis Myren said this slide attempts to show what Commissioner McKee asked about.
10 He said the budgeted number comes from DPI projection. He said the actual amount for 2020-
11 21 is averaged only over five months, which explains the difference.
12 Travis Myren said Orange County School budgeted versus actual has consistently been
13 a bit further off than CHCCS. He said this year is an anomaly versus previous years.
14 Commissioner Dorosin asked if the monetary difference between budgeted and actual
15 comes back to the General Fund, or if the schools keep it.
16 Travis Myren said the schools keep the extra money, but additionally, the County does
17 not provide increased funds if there are more students than budgeted.
18 Commissioner Dorosin said the actual per pupil allocation would have been more than
19 the budgeted, because it was spent across fewer students.
20 Commissioner Fowler said if the schools budgeted for the DPI projection, they may have
21 already hired extra teachers, and just had a lower student-teacher ratio, but not necessarily
22 more money.
23 Commissioner McKee said that may be true, but it has been historically a much lower
24 actual number versus budgeted number. He said OCS does not have a single year listed where
25 the actual versus budgeted match. He said the BOCC is funding per student more than the
26 students who actually come.
12
1 Commissioner Dorosin said one of the metrics put out publically, as part of the budget, is
2 the per pupil number, and this slide shows that amount is actually more than the amount listed
3 in the budget. He said the actual per pupil amount should be noted, and should be included in
4 the budget analysis and reports.
5 Travis Myren resumed the PowerPoint presentation:
6
7 SLIDE #15
Recommended School Funding
• Operating Budgel school Funding-page 184
FY2021-22 Operating Budget
Current Expense. $89,353,187 eaareue oaih rh imnsk
DeN Service M.738,246 "°A10�'�ofumo
Heallh 8 Safety Contracts $3,629.597 a,a saw.au car Faum
IXc�(6y Cmce!b!NGaeartl Hg52Mde
TOTAL 3118,721,936
CurrentExoense $89.353.167
Total Projected Studerts 20.461
=Total Per Pupil Allocation $4,367
F%.a;raT
9
10 Chair Price asked if it is known how excess funding is spent. She asked if some of the
11 money could have gone somewhere else like a project advance increase, as opposed to
12 something else.
13 Travis Myren said there are certain fixed costs that, regardless of actual students, will
14 still be incurred.
15 Chair Price asked if there is any accountability on the funds.
16 Travis Myren said there is accountability to the voters.
17 Chair Price asked if money is being used for new teachers, and there are 300 students
18 who do not come, she wonders where the money goes. She said she is not trying to penalize
19 the school systems, but wants to understand what happens with the money, and if there is any
20 discussion on its use even if it is just with the County's finance department.
21 Travis Myren said the County has never explored that. He said this is an average over
22 the entire year, so there will be some months when there are more or less students, which
23 accounts for some of the variability.
24 Chair Price said she was less worried about 30 versus 300 students.
25 Commissioner Hamilton said the school board is responsible to make sure educational
26 services are provided to students, and there are a lot of needs. She said there is room for a
27 broader discussion about money that does not get spent by the schools, like in the fund
28 balance. She said this is just part of making sure there are sufficient funds to provide education
29 to the students. She said it may be wise not to focus in on this aspect versus the large fund
30 balance, which does need to be talked about. She said the schools have to budget based on
31 DPI because that is how the system works.
32 Chair Price said she was fine with it, she was just wondering if the County got any report
33 back.
34 Commissioner Dorosin said he is not fine with it, and wants to look at it further. He said
35 this is a discussion about a couple million dollars over recent years. He said the BOCC has a
36 responsibility as the funding agency to know how the money is being spent and have some
37 accountability for it. He said he understands the budget is based on the projection of how many
38 students will be there, but he would like to have a check in periodically to find out what is being
39 spent. He said, otherwise, it is poor economic planning to overpay and for the money to go into
40 the fund balance, or get spent on something else. He said ordinarily budgets are made, then if
13
1 it turns out it was over budgeted, the budget is adjusted the next year accordingly. He said he
2 does not know how to do it, but it is worth putting it on an agenda for further study. He said he
3 would like to see if there is some way to be more accurate and consistent. He said ideally the
4 budget matches the actual, and he is surprised by the high numbers and going consistently over
5 budget, at least the last several years. He said this is not about withholding what the schools
6 need, but rather trying to match the actual need to the budget. He said the SROs are one
7 example. He said SROs were budgeted for, but not used this school year, and that money
8 should have come back to the County. He said the BOCC is facing a tight budget this year, and
9 an increasing demand for transparency. He said this is important, and between the two school
10 systems it is near$3 million, which is 1.5 cents of the sales tax increase being looked at for this
11 year that he would like to cut back.
12 Commissioner Bedford asked if funds for SROs were expended or not.
13 Travis Myren said no.
14 Commissioner Bedford said the State does check in and does take back the money
15 when it is not spent, and the County offers a bit more flexibility. She said she agrees with
16 Commissioner Dorosin that the budget should be adjusted to the actuals. She said she would
17 not say that there is no accountability, because the schools are audited every year and come
18 out clean. She said it is more about communication and understanding between the schools,
19 and the Commissioners, than accountability. She said per pupils are not straightforward, as
20 students do not come in go in neat and easy packaged numbers. She said when there is a little
21 leeway and the school can keep the extra teacher, and the smaller class sizes, it is better for
22 the students. She said she is proud that Orange County pays the highest per pupil rate in North
23 Carolina, but North Carolina is below national average and there is much more to be done for
24 students. She said the bulk of school funding is spent on personnel, but there are other
25 expenses such as curriculum, manipulatives, technology, board certified teachers, etc. She
26 said she agrees the Commissioners can monitor the funds, and it is important to talk about the
27 large fund balance, which should be spent down, but this is not the year to closely consider
28 student numbers. She said the pandemic created so many unusual variables, and many
29 parents needed their children in school, and had to make changes to private schools, charter
30 schools, etc. She said there is no way to know if DPI is going to be accurate this year. She
31 said Commissioner McKee is worried about the projection being too high, but she is worried
32 about them being too low. She said the BOCC should be flexible in this upcoming year. She
33 said the fund balance needs to be spent, and that is where she would find the fault.
34 Chair Price said it is not about spending the money, but rather how it is being spent,
35 especially when the money budgeted is over the actual, and the next year there is a request for
36 more money.
37 Commissioner Fowler said she does not want to ding the schools for this, because this
38 is what all schools do across the state. She said schools have to contract with a teacher for the
39 year, and cannot break the contract mid year. She said the numbers do need to get closer to
40 the budget reflecting the needs. She said CHCCS put project advance and professional
41 development in the budget this year, but thinks they could also use a percentage of what they
42 know to be lapse salary as part of the revenue, so they can really afford project advance and
43 professional development going forward.
44 Commissioner Hamilton said the issue about setting the budget and figuring out the
45 actual is an issue, even for the County. She said in this case it relies on the way DPI is setting
46 the numbers. She said she thinks this is a wider problem than just in the schools.
47 Commissioner Dorosin said he wanted to clarify he was referring to the County's
48 accountability for how it is giving and spending the money, and keeping track of how the money
49 is spent. He said he was dinging everyone because over budgeting by millions of dollars is a
50 flaw in the process that needs to be thought about. He said the Sheriff's department rolled the
51 SROs into other positions, and he asked if there was actually any savings. He said if the money
14
1 is being put out there, and the budgets are going to grow to fill the amount that allocated, then
2 the BOCC needs to think about how the allocation works and if the money is being spent on the
3 needs identified through the budget. He said if there are needs that were not actualized, such
4 as the SROs this year, then he would ask where are the savings. He said he wants to be able
5 to show the public what happens with the money. He said the slide shows a historical over
6 budgeting, and not just over the last year with the pandemic. He said everyone works hard to
7 make budgets tight and limit the burden on taxpayers, and he feels this pressure this year more
8 than ever. He said the history shows the budget has not been kept as tight as it should be, and
9 the County now has a case study to analyze and review its policies in this matter.
10 Commissioner McKee said he has known for years that this was the trend, but never
11 made a big issue out of it. He said he agrees with Commissioner Dorosin that this is a
12 transparency issue. He said there are four flags that popped up for him: 1) the ADM vs. the
13 Actual, which is why he wanted to see the under the roof numbers; 2) the unallocated fund
14 balance can fund every dollar of the projected requests, which can and should be spent; 3) the
15 Commissioners cannot fund the two school districts at different levels; 4) outcomes: it may not
16 be fair to push the schools on outcomes for this years, but he will push for outcomes because
17 Orange County spends more money, especially when considering the number of students
18 actually under the roof, than any County in the state, and yet there are major disparities in
19 outcomes. He said he does not mind spending the money if there are clear outcomes, but the
20 current request seems untenable.
21 Travis Myren resumed the PowerPoint presentation:
22
23 SLIDE #16
Recommended School Funding
Operating 1JWW F—d.5 as a Per[enta®e of Generel Fund ft—
WndMg Tager-dg.I%
ew
ORANGE COUNTY
24 'e n�a?a,ux�nn
25
26
27
15
1 SLIDE #17
FY2021-26 Recommended Gapltal Investment Plan
Capital Budget School Funding-page 101 CIP
Total Recommended 3chool District Funding
Article 46 Sales Tax $2,020,288 A..ae Dak Mamberanip(ADM!
Debt Financed School Improvements $4.174,222 Aga U,1�M,,bmnip(ADM I
Lottery Proceeds $1,402,354 Awrega Dry Mambennip(ADMI
Recurring Capital $3.000.000 A—g.Doy Mamka•srnpfAD.I
Supplemental Deferred Maint, 53,500,000 A essay rrembe�nipi^
FY2020-21 t73emlllion TalWi
2010 Band Relerendum $13,708,000 A.reaa Dsay alamb—hip(ADM)
M Fr2016164120.014-Tclabl
TOTAL 527,9104,484
3
4 Travis Myren said the jump in capital spending is because of the last draw for the 2016
5 bond referendum funds. He resumed the PowerPoint presentation:
6
7 SLIDE #18
Recommended School Funding
Operating and t apitel gMdpet Expenditures
cammvo��s
swmaaw
9
10 Travis Myren said the increase in the operating budget for FY2021-22 is largely driven
11 by debt service. He resumed the PowerPoint presentation:
12
13 SLIDE #19
Recommended School Funding
Ouurdy Per Pupil Funding Arnmud Wa W ry
saws
50.1
waom 40.w4 0
ews+
s -
�'° A� A*,, ��,• Q^,, taa ,�� �, Fa,• tea', e�,•�,•�'��,�* ,•r
�x
14
15
16
16
1 SLIDE #20
Recommended School Funding
CHCCS Per Pupit K,M.rywith District Tex
sxaaa
2
3
4 SLIDE #21
Recommended School Funding
• Annual Changes in Per Pupil Allocation
Change in Per Pupil All—tion
ar
nw —ycmr—
maw aem .
� yam
ai%" sP a �'�"`y. �,• .�+—c� �°•=
Sl�mt
ter._
Q'!kANO rEuaeN.rn.TY
5 21
6
7 Travis Myren said the chart shows there is no recommended change for next fiscal year.
8 He resumed the PowerPoint presentation:
9
10 SLIDE #22
Per Pupil County Comparison
Tap TwentyCounty Per Pupil Appropria6om for School Educatron Tear
2020 by L-1 Educational Agency(LEAS
awwunariooae4saiwe :•
77
1 1 aux w ate, uam
12
13 Travis Myren said CHCCS and OCS are consistently in the top three funded districts in
14 the State. He resumed the PowerPoint presentation:
15
16
17
1 SLIDE #23
Public Hearing Follow-Up
• pent Service Review
proportion of County and School Debt Service
County Debt Service $5.0 million Increase
Education Debt Service$5.4 million increase
ORANGE COUNTY
2 za nvrenruaniinn
3
4 Travis Myren said the County debt service is increasing by $5 million, and education
5 debt service is increasing by $5.4 million, which is driving the expenditure pressures in this
6 year's budget. He resumed the PowerPoint presentation:
7
8 SLIDE #24
Public Hearing Follow-Up
• Changes in the Operating Budget for Schools
FY2021-22 Operating Budget
Changes from FY202D.21 Approved Budget
Cunent Expense $340,626 Nrrto rwa si"Nm ire xsasarl
Dalt service 86,440,15a9 2D16ema OW awsca
Deterred Malnt.Transli ($3,000,000) 6—o 0 t'dr wee—p,�o,mr
to Capital
Budget
wquai sic=s3o rnmm cye ror re
TOTAL 82.781,376
d
9 24
10
11 Travis Myren said even though per pupil amount stayed constant, the increase in
12 students and debt service account for the increase.
13 Commissioner Bedford asked if preschoolers are included in the DPI projections or the
14 per pupil amounts.
15 Travis Myren said no.
16 Commissioner Bedford said that makes a difference in how the BOCC looks at the
17 funding, and any excess is going to fund preschool programs.
18 Chair Price asked if kindergarteners are included.
19 Travis Myren said yes.
20 Commissioner Dorosin said the cost per pupil for preschoolers would not be as high as
21 other school levels.
22 Commissioner Bedford asked if staff could provide this information.
23 Travis Myren said yes, staff can provide this information. He resumed the PowerPoint
24 presentation:
25
26
18
1 SLIDE #25
Public Hearing Follow-Up
• School District Estimated Unassigned Fund Balance
at FY2020-21 Year-End
I 111=101
tlrnmrc� NSem9m 9155m9m 911arm9m
Schwk�
trxge fiiuAy 62.3mirim St].S3.TiMon 9CaG 00.E1.6
SCM1wS milim
ORANGE COUNTY
2 2` \YIICII[URbLMh
3
4
5 SLIDE #26
Public Hearing Foilow-Up
• Employees Earning Under$15.00 per hour
—Chapel Hill-Carrboro City Schools
420 temporary em pleyees between S14 90 and S1500
• No permanent employees earn less than S14 90
—Orange County Schools
127 temporary employees earn between 813.90 and 544.40 per
hour
• No permanent employees earn less than 845.00 per hour
ORANGE COUNTY
6 �mrN.,
7
8 Chair Price asked if the County is going to try to provide the funding so everyone earns
9 $15 an hour.
10 Travis Myren said all permanent employees earn the Orange County Living Wage.
11 Chair Price asked if there were any plans for non-permanent employees to receive a
12 $15/hour wage.
13 Travis Myren said that would be a question for the districts.
14 Commissioner Fowler said CHCCS did raise the wage to the Living Wage last year for
15 contract employees, which resulted in about $500,0004600,000 per year increase.
16 Chair Price said some people will still be getting less than $15 an hour.
17 Jonathan Scott, CHCCS Chief Finance Officer, said the continuation budget includes a
18 5% wage increase for Classified Employees, required by the Governor, which would increase
19 everyone to $15.40, which is in line with the current Orange County Living Wage.
20 Rhonda Rath, OCS Chief Finance Officer, said the OCS continuation budget includes
21 the same increase.
22 Travis Myren resumed the PowerPoint presentation:
23
24
19
1 SLIDE #27
Public Hearing Fallow-Up
• Federal Funds
ES6ERI 52B4i.Od2 S2a11,263 Pa.idrm8ae��aw�taeeT m
E&6ERN ST,219;4WT 68$Te,�p
IPRRA 338 B19 T33
TOlel N],AfAPI H4it0.753 531,�1.eW
se,eenatr r'm+a
e>.�xrur y aaasrmavY�*3*'enxg•xa,piw Fob
aww nopev.m�,veri Xe �_
2
OR�A�G cC�UN fY
3
4 SLIDE #28
Public Hearing Follow-Up
County CARES Act Funding
$2.3 mdhon alln ted to Towns
huMMdnarwnana x�ni-,wdo+.sd 5 4
ieMmbPvto adeewem�e'woi5 6 nrduwasmermPueeeemex S
5 5
gem n c uew Dov.® uc'•e®M+ mrra'rnnrwse z me
noP• a a
PmmPmmwt S nePY wm i�damnm®TomPes� 5 iphm
m sagmswea „yrmn $
S
�ou�rgatsuvm 5 .cwm .0 q
e+,pmcNoue.o•uevm+emwmdm. 4 oews.Nha amm..q„V+�une ;
aAxP] SOWm.F�+a 9 s?aaf
togvrrraimre.cr.,rmweeen; k cuss.
S
ORANGE COUNTY
5 2B R1]I LAAQL[N.A
6
7 Travis Myren said staff just received the federal guidance on Monday, and sent
8 information to the Department Directors to submit requests for funding. He said it will probably
9 follow the same general categories as the CARES Act requests. He resumed the PowerPoint
10 presentation:
11
12 SLIDE #29
Public Hearing FoWw-Up
• American Rescue Plan Act Eligible Uses
1. suppan pow hwlh sepi Wui by Hdlhg C.OVID•10 mdgMIW**ft.mid[el
e�e,Peee,behedmrel neeah�ere,�me�tehP Iwhlm heenn ePa eeregemrt
2. AdSese negative ®atc ir�ects.d by gie puKc ledlh estreigency,i Whg
.bkanlc hemp b..k—,h=hWs.vnhll b— ted Md H.,and Ihs
.,tar,
9. RWle®I®t p.b eecturerenue,using N.fv mgbpvoMe gwemnete Bermes io
Me ax toff.redKi-in revenue expedenued die[mile pandemic:
4. P-I,*pfMWll pry ler—.4.l.q—,o"edMWnfl feppeR blhefe 4 Wo
b—end will beer the greams[he nhk.beeaees d tai-e .m cn A
irlrestruntree aectore;end,
6. Invest In ed b,.*.d Infroswclure,nPkkln4 nKKfMy mukniwps w
ertprava awns Im sqa ddnkmg w.W'.fuppml MelWW.and Num W
idr®ttuntree,end le ezpendaceeew brmdbsdiderrret.
ORANGE COUNTY
13
14
15
20
1 SLIDE #30
Public Hearing Follow-Up
• American Rescue Pian Act Eligible Uses-Education
1. A4d�i,`;oducallo dlapariNs Waugh.xw w a,pa dW"laaaysg asrvlas,
pmvidsg akfioonal reswaces hig9v-poverty achml d'ahi�a oA nng sducaFM
ee like Iwvag ar afmrsch�pragrema es vrei�®arses to afdese sial.
emoomssf,end meeml health reeds:and,
3. P—Ming hsamhy chlld d--s.Inclub n naw o,eypan0 high qs y
clidceis,home ws'Aing prog.br families w h young ci,M n,and enhanced
aerrcee forshid veMare-irn-olved families arvd feaierymah
ORF.NCE CU'IPNTY
2
3
4 Commissioner Hamilton referred to Slide #27, and said the federal funds will not go to
5 everyone in the County, but just those in need. She said it would be interesting to have an
6 estimate on the number who would receive the ARPA money, and see if it is closer to the per
7 student amount. She said students are some of the most vulnerable members of the
8 community.
9 Travis Myren said students are also included in the total population, so there is some
10 double counting, but the comparison was used for illustrative purposes. He said he can look
11 into providing the information Commissioner Hamilton requested.
12 Commissioner Fowler referred to slide #30, and asked if the County has talked to the
13 school districts about how they might make use of these education allowances from ARPA.
14 Travis Myren said the use of this money would be at the BOCC's discretion, because the
15 schools are getting their own federal money. He said if the Board would like him to explore
16 those ideas, he can do so.
17 Commissioner Fowler verified that these are all one time funds so cannot be used to
18 start universal pre-K, or anything which would require ongoing funding.
19 Travis Myren said yes.
20 Commissioner Bedford extended thanks to everyone in the schools systems who worked
21 so hard during an unprecedented year. She said everyone had to constantly be flexible,
22 following the science, and keep up with ever changing information. She said it was a huge
23 effort and she is grateful.
24 Commissioner Bedford said she was leaving the school board when project advance
25 was about to be implemented. She said the General Assembly wanted to institute a merit pay
26 system based on test scores. She said the CHCCS school board thought it was terrible, and it
27 has been shown that merit pay does not improve outcomes for students. She said Project
28 Advance was approved by DPI, and tied professional development to pay in lieu of supplements
29 that most counties pay. She said the district decided to phase Project Advance out last year,
30 and teachers have been reaching out in frustration. She urged educators to focus advocacy
31 efforts at the school board level, as this is the closest group with responsibility to the voters.
32 She said the General Assembly is not funding the schools, and is not keeping up with
33 increasing enrollment and population. She said the BOCC is trying to balance the social safety
34 net of feeding people, of which schools have been a big part, providing utility help, and keeping
35 roofs over peoples' head. She said the schools are partnering with local agencies to cover
36 needs, and the BOCC had to move $1 million out of health and dental fund and reserves into
37 the County's fund balance. She said the County has a fund balance policy to remain at 16% of
38 budgeted expenditures, because it does the borrowing for the schools and County and the
39 percentage has to do with the County's bond rating, so it can continue getting money in the
21
1 future. She said County revenues are down, and so even the County has had to shift funds
2 around. She said even though she wants to do more, it does not look hopeful.
3 Commissioner Bedford said the social emotional learning (SEL) being done in the
4 schools is wonderful, and there is a need for more help in this area. She said there are
5 programs across the nation providing mental health services in the schools, and she would like
6 to see more of this here. She said she imagines the services would be provided in a
7 disproportionate manner, and does not want a child of color to miss out on learning to read due
8 to social emotional need.
9 Commissioner Bedford said in 2009-10 the per pupil amount was decreased. She said
10 the schools need to keep 5.5% of fund balance, but must spend the down the additional excess,
11 and trust that the County will never abandon the districts. She said CHCCS has plenty of fund
12 balance, but she is worried about Orange County Schools' available balance after accounting
13 for the 5.5%.
14 Chair Price thanked President Buxton, Dr. Felder, and Dr. Hamlett, as well as school
15 boards for being there and explaining needs, and all working towards the same goal.
16
17 2. Discussion of Outside Agencies Funding for FY 2021-22
18
19 BACKGROUND:
20 Each fiscal year, non-profit organizations that deliver community services have the ability to
21 apply for program funding from Orange County. In December 2016, the Orange County Board
22 of Commissioners adopted a funding target of 1.2 percent of the county's general fund
23 expenditures, less the appropriation for education expenses, for the purpose of funding outside
24 agency operations. Historically, the county had a funding target of 1.0 percent.
25
26 Applications are reviewed by staff members for completeness and eligibility. The applications
27 are then presented to a specific advisory board and evaluated. Each advisory board then
28 makes recommendations to the County Manager for consideration. The County Manager
29 presents recommendations to the Board of County Commissioners, which approves the final
30 allocations.
31
32 Recipients are required to submit written program reports that include: goals, description of
33 activities/challenges, revisions of timelines/budgets, and other relevant information. Funded
34 projects are monitored for progress and performance, financial and administrative management,
35 and compliance with the terms of Performance/Development Agreement(s). Monitoring may
36 involve site and/or office visit(s).
37
38 For fiscal year 2021-22, Orange County received applications from 55 agencies. The requests
39 totaled $2,048,551, an increase of$486,577 above fiscal year 2020-21. The FY 2021-22
40 Manager Recommended budget includes funding awards for 53 agencies with a total of
41 $1,821,953; an increase of$259,979 from the FY 2020-21 Commissioner Approved Budget.
42 This includes one-time American Rescue Plan Act (ARPA)funds of$259,774. One of the
43 allowable uses of ARPA funds is to support Non-Profit agencies. As a result, the entire Outside
44 Agency allocation in FY 2021-22 is funded using ARPA funds.
45
46 Based on the theme of this year's budget, most outside agencies are recommended to receive
47 the same funding as they did last year, with the exception of eighteen (18) agencies who are
48 recommended to receive additional one-time ARPA funding.
49
50 Please refer to the Outside Agency section (Pages 351-362) of the FY 2021-22 Manager
51 Recommended budget for discussion of Outside Agency funding.
22
1
2 Bonnie Hammersley made the following PowerPoint presentation:
3
4 SLIDE #1
ORANGE COUNTY
NORTH CAROLINA
FY 2021-22
COUNTY MANAGER
RECOMMENDED
Outside Agency Funding
5
6
7 Bonnie Hammersley said there were a few of changes this year, including moving the
8 oversight of outside agencies into the County Manager's office, under the supervision of Melissa
9 Allison. She said she also decentralized the oversight and administration of the contracts with
10 the affected Department Directors, so the Department Directors are the main contact for the
11 outside agencies that applied for funding. She said she also had evaluations by Advisory
12 Boards done in advance of the meeting with the outside agencies, in order to be able to review
13 them during her meeting with the agencies.
14
15 SLIDE #2
FY2021.22 RECOMMENDED
OUTSIDE AGENCY FUNDING
❑The FY202f-22 County Manager Recommended Sudgel albcalos
1.44%of genual fund expenses fess the aoproprAttor for
education,exree ong the 1.2%Larget eseahnahed by the aocC.
Ff1e c:eunly Manager r2euminend9 the use of Amereean 1Feseue
Plan Act IERPU funding ter eetsidc a0encics FY2021-22.
G Swe uudget funds are leca—.nderi la,outstde aV-0ea neat
assist county departmenhs in eerving County residents.
❑Ora-time suppl—fal fund;ng to rceommcnded re outoide
agancles 1021 pros^!de dtrect safety netse rices In the receuery
phase or rhe pandemic.
G Evaluealona were compfcred by AOVIsctY Boards fn advance or
r&F"a With OULUdepgeneles
OKANG CQUNT`-
16 e��,
17
18 Bonnie Hammersley said the recommendation to use ARPA money to fund the outside
19 agencies allows for a reduction of the anticipated tax rate increase of 1.15 cents.
20
21
23
1 SLIDE #3
FY2021-22 RECOMMENDED
OUTSIDE AGENCY FUNDING
Aging Services
A Helping Hand 66,000 55,000 $5,000 (51,0170]
Charles Howse $23.363 $24;060 $23.303 s0
50na Care of $36.750 $36.750 $36.750 59
orange County
2 ORA�MU-Hr
3
4 Bonnie Hammersley said the agencies are categorized in the presentation based on the
5 function they serve. She said the County depends on nonprofit agencies to support the
6 County's work. She said Janice Tyler, Department on Aging Director, will be the point of contact
7 for the agencies on this slide, and the agencies must submit performance on a quarterly basis.
8 She said there have not been as many requests for funding for FY2021, and she believes some
9 of the work has either stopped or been done in a way that did not require as much funding.
10
11 SLIDE #4
FY2021-22 RECOMMENDED
OUTSIDE AGENCY FUNDING
Arts
Alliance for Historic S9064 S9 054 S9,054 SD
Hillsborough
Hillsborough Arts $12.225 Sba C[UU S12.225 56
Couneil
K1826Chdldmr.'9 513,301 526;856 5-13,301 50
Museum
The Arts Center $13.868 s15000 515,863 So
ORANGE COUNTY
12 woanl,: UNA
13
14 Bonnie Hammersley said Katie Murray, Arts Commission Director, is the point person for
15 these agencies. She said these were all base budget, and there was no increase.
16 Bonnie Hammersley said in terms of ranking agencies, she worked more closely with the
17 outside agencies through this process. She said, through coordination with departments, the
18 total number of outside agencies submitting for funding is down from 65 to 55. She said the
19 other agencies are either not pursuing County funding or are getting it in other ways. She
20 resumed the PowerPoint presentation:
21
22
24
1 SLIDE #5
FY2021-22 RECOMMENDED
OUTSIDE AGENCY FUNDING
Community Services
Big Brothers Big $7680 S'E0000 $7,689 $0
Staters or Triangle
Bridge 11 Sports $7.577 515.000 57,577 $o
HIstowal Foundation $9,606 $9.606 s9,606 $0
orange Cou n ly
Partnershipfnr Young $5,950 x6,000 x5;950 3o
Children
Plednont Wildlife S0 S14,000 59,009 59,900
Tr la nu le 81kework5 $4,214 55,i3m $4,214 $0
ORANGE,k21u�A COUNTY
2 ,a r
3
4 Bonnie Hammersley said the point person for the majority of these agencies is David
5 Stancil, Department of Environment, Agriculture, Parks, and Recreation Director. She said a
6 new agency is Piedmont Wildlife, which was given money for an after school program. She said
7 funding was also requested for an additional pilot program, which was denied.
8 Commissioner Bedford asked if the choice was for foster children, and asked if this was
9 the only option.
10 Bonnie Hammersley said the community services agencies has reduced more than
11 some of the other agencies, because social services is working directly with some of these
12 agencies on an as need basis.
13 Commissioner Bedford said her concern with after school is that there are so many after
14 school providers, and she wonders if some programs did not apply because they did not know
15 they could.
16 Bonnie Hammersley said all agencies that are 501(c)(3) can apply. She resumed the
17 PowerPoint presentation:
18
19 SLIDE #6
FY2021-22 RECOMMENDED
OUTSIDE AGENCY FUNDING
Food/Nutritional Services
Chapel NIIIICalrl $44,823 $54,609 $54,805 55,.986
Meals on Wheels
Chapel Hill Parks R $0 $9 404 $6.000 $6,440
pec Grow to Life
Grange Cangregalien&
to kesslons $82,415 $92,415 $82,415 SO
FoRCH $9,780 $9 464 $4.41)0 $5.920
Table $1{7,450 $15,000 $15,940 $4,550
DRANGE COUNTY
20 -unanccuasunn
21
22 Bonnie Hammersley said she recommended this increase due to an increased need in
23 the County. She said Grow to Life is new and is awaiting a 501(c)(3) designation, and thus
24 applied through another agency. She said the focus is on food distribution to an underserved
25 community, which was recommended for funding. She said this agency also requested some
26 funding for expansion, which was not recommended. She resumed the PowerPoint
27 presentation:
28
25
1 SLIDE #7
FY2021-22 RECOMMENDED
OUTSIDE AGENCY FUNDING
Health
Com pass Center for $85,528 5WADI 584,1391 $8.273
Women and Fami11e5
puke Homecare$.. $1 134 $1.599 $1.134 S9
Ho4ce
Crange County Rape $56 568 $62 068 $52.00-D $5.412
Chas
Piedmont Health 516,5`11) 534,669 $16,569 S4
S—lees,Inc.
Planned Parenthood $20.040 $20,969 $24,960 S6
ORANGE COUNTY
2 N}Rlll UR]l.[NA
3
4 Bonnie Hammersley said the Board of Health reviews these boards. She said Piedmont
5 Health did not receive an increase because of duplication of services the County already
6 provides.
7
8 SLIDE #8
FY20-21-22 RECOMMENDED
OUTSIDE AGENCY FUNDING
Housing
AGENCY Z�CWIMMWMPT�
Center for CumrrtunRy W.000 $50.000 S56,CH70 54
Self Help
Communlly $23,624 $36,696 573624 $4
Empowerment i=untl
Community Home $217,167 $211,912 $211.,912 (S5,275)
Trust
EmPOWERmeni $30617 540,000 $40.606 $9,387
Habitat fur Humanity $51,313 $75.133 576,133 524526
RebuiWwg To-gether 54 515.404 Si5,P44 Sts.004
ORANGE COUNTY
9
10
11 Bonnie Hammersley said Community Home Trust (CHT) is an interlocal agreement
12 between the Towns and the County, and there is a formula determining how much each entity
13 pays each year. She said CHT is not really an outside agency, as it was created by the
14 government, to serve the government, but it shows up here. She said Rebuilding Together did
15 not apply last year, but has applied in the past. She said this agency works with several other
16 home repair agencies, and the application process for repairs has been consolidated in order to
17 make things run more smoothly. She said the Community Empowerment Fund is another
18 duplication of services, and the Housing Director at the time made the recommendation for this
19 agency. She resumed the PowerPoint presentation:
20
21
26
1 SLIDE #9
FY2021-22 RECOMMENDED
OUTSIDE AGENCY FUNDING
Human Rights&Relations
EI Centra Hispanu 833009 $38,000 $38,000 $4,391
Grange County Wng $10580 $20,000 $10,508 50
Wage
Marian Cheek Jackson $21 314 $2750P $21,319 se
Center
Refugee5upporl Waco $5.000 $5.mo 80
Center
ORANGE COUNTY
2 tunmiuaounn
3
4 Bonnie Hammersley said Annette Moore, Human Rights and Relations Director, will
5 oversee these projects.
6
7 SLIDE #10
FY2021-22 RECOMMENDED
OUTSIDE AGENCY FUNDING
Human Services
Childcare Services SO 535,000 $0 $0
Assoc
Club Nova $114.813 8120.008 $120.000 55,187
Hope Renavauons $0 $15,oco $0 so
Interfaith Council $127,000 $250,600 $250,000 $129,000
Orange County
DMb,lify Awareness $8,513 528,005 $6,513 30
Gcuncll
Orange County $15145 9t9,000 $16.145 50
Literacy Cauncll
The Exchange Club
Child Abuse 519,404 S14,252 514.252 $788
Pnevenuon Center
9
10 Bonnie Hammersley received a recommendation from Nancy Coston, Social Services
11 (DSS) Director, to cover all childcare services internally, and the County is doing an excellent
12 job at using these funds effectively. She said the Interfaith Council asked for a considerable
13 increase to shelter people experiencing homelessness, as a result of the pandemic. She said
14 this is a one-time supplement that will be reviewed on an annual basis.
15 Commissioner Bedford asked if Club Nova has funding here as well as in other areas of
16 the budget.
17 Bonnie Hammersley said she would figure that out for Club Nova and Freedom House.
18 Chair Price asked if staff could explain the Disability Awareness Council.
19 Bonnie Hammersley said the County provides space and funding for that group, and the
20 DSS director recommended funding.
21 Chair Price asked about the difference between the requested and recommended
22 amounts.
23 Bonnie Hammersley said the County is providing the same funding as last year, and the
24 recommended amount takes into account in-kind space the County is providing.
25
26
27
1 SLIDE #11
FY2021-22 RECOMMENDED
OUTSIDE AGENCY FUNDING
JuvenilerAdult Justice Services
Oowa"Yom $13,358 $16,600 $W000 $2,812
Dhwe Serk'nmN $82.358 $85.000 582 358 S6
Conks
Fethas on the Move $0 $20.000 $8100 $8.100
p'arhWAY3to(;hanoe $t1.3,51 S8.7S8 $8.254 ($3.D97)
PAwft Haps Plus $20.000 WPM $5,108 $0
TRQSA $256 $2.000 $256 $0
vorunlwrers to Youth 54,28a $10.000 som $0
r r
2
3 Bonnie Hammersley said Caitlin Fenhagen, Criminal Justice Resource Department
4 Director, is the point person for these agencies. She resumed the PowerPoint presentation:
5
6 SLIDE #12
FY2021-22 RECOMMENDED
OUTSIDE AGENCY FUNDING
Mental Health
EI Futuro $32,759 $35,400 $35,00] $2,23'
Freedom House W $41,815 84T,815 $4T,817
KsdSCope $7E,400 $7&,000 Moo) $24,000
6E Enterprises $5E,458 $58.000 $55.453 $4
The Arc of the Trangle $5,553 $7,540 $5,55:• s4
The Ari Therapy Ki F1 77 R1 n i1M 43 A7'1 Sin
rnsuiure
Voi:ss TogW or $1e.513 $20.000 $20,007 $1 dal
x
C1R.ANGE CCOLNTY
hmwn r CAROLINA
7
8
9 Bonnie Hammersley said a team of Caitlin Fenhagen, Nancy Coston, and Quintana
10 Stewart, Health Department Director, reviewed these applications.
11 She said some of these organizations receive maintenance of effort (MOE) money, as
12 well as outside agency funding and staff is working on being transparent about what was given
13 to each.
14
15
28
1 SLIDE #13
Questions
ORANGE COUNTY
2 N(SRTI[UIkL}LtY.1
3
4 Commissioner Greene thanked Bonnie Hammersley for the presentation.
5 Chair Price said this process changes a little bit each year, and it keeps perfecting.
6 Bonnie Hammersley said it is a team effort.
7
8 A motion was made by Commissioner McKee, seconded by Commissioner Bedford, to
9 adjourn the meeting at 8:49 p.m.
10
11 Roll call ensued
12
13 VOTE: UNANMIOUS
14
15
16 Renee Price, Chair
17
18
19 Tara May
20 Deputy Clerk to the Board
21
22 Submitted for approval by Laura Jensen, Clerk to the Board.