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HomeMy WebLinkAbout2020-296-E-Solid Waste-OE Enterprise - Coustodial services DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 NORTH CAROLINA ORANGE COUNTY CONTRACT AMENDMENT#1 THIS CONTRACT AMENDMENT ("Amendment") is made and entered into this 15th day of May_ 2020 by and between ORANGE COUNTY (hereinafter referred to as"County")and OE Enterprises,Inc. (hereinafter referred to as"Provider"). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated J u 1 y 1 , 2018 with respect to the Custodial Services at Orange County Solid Waste Facilities (hereinafter the "Agreement"); and WHEREAS, the County and Provider desire to extend the Agreement while keeping in effect all terms and conditions of the Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration for the mutual covenants and agreements made in the Original Agreement and herein, the parties agree to amend the Original Agreement as follows: 1. The Term ofthe Agreement is hereby extended through June 30,2021. 2. Compensation for basic services for the term shall not exceed Twenty-Two Thousand Five Hundred Forty Eight Dollars ($22,548.00). 3. Except for the changes made herein, the Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY: PROVIDER: OE Enterprises,Inc. DocuSigned by: DocuSigned by: 0637994B755E477... E5241AKK64427... County Manager Joe Bumgarner,Jr. Title: Director Business Development DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 ORANGE COUNTY—DEPARTMENT USE ONLY Party/Vendor Name: O E Enterprises,Inc. Party/Vendor Contact Person: Joe Bumgarner Contact Phone: 919-880- 7870 Party/Vendor Address: 348 Elizabeth Brady Rd. City Hillsborough State: NC Zip: Department: Solid Waste Amount:$ 22,548.00 Purpose: Custodial Service Budget Code(s): 5035002-630003 Vendor# 14996 (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑No® Contract Type: (Check one) New ❑ Renewal ® Amendment ❑ Effective Date July 1, 2020 Approved by Board Yes❑ No® Agenda Date: This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: DocuSigned by: Department Director's Si natur 5/7/2020 p g �b�t,V'f �t�,tA.ws,S Date: Agreements for emergency service 1>ia>j omt subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards,specifications,and requirements: DocuSigned"by: 'll Office of the Risk Management Officer F&A, r,OV1n t 6 Date:5/7/2020 7FDCF9176800498... Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: ocuSigned by: Office of the Chief Financial Officer r_r� 0"Z"z� Date: 5/8/2020 7D4E5181ACC1409... Legal Services This agreement is approved as to legal form and sufficiency: DocuSigned by: 5/8/2020 Office of the County Attorney Date: 4C5F3CDDFOB94F6... Clerk to the Board Received for record retention: All Docusign contracts must be copied to Sherri Ingersoll upon completion: singersoll@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: Revised 11/19 DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 A ® DATE(MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE 06/27/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND ORALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lori Allred NAME: Jennings Bryan-Chappell Insurance Services a/CONK. Ext: (336)227-7458 a/c,No): (336)343-1000 PO Box 1118 E-MAIL lori@jbcins.com ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Burlington NC 27216 INSURERA: Philadelphia Indeminity Ins.Co. 18058 INSURED INSURER B: Accident Fund General Insurance Company 12304 OE Enterprises,Inc. INSURER C: 348 Elizabeth Brady Road INSURER D: INSURER E: Hillsborough NC 27278 INSURER F: COVERAGES CERTIFICATE NUMBER: CL1962704522 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DA AGE ToCLAIMS-MADE FX OCCUR PREM SES Ea oNcurrDence $ 100,000 MED EXP(Any one person) $ 5,000 A PKPH6301920 06/30/2019 06/30/2020 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PEA F7LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: Employee Benefits $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident X ANYAUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED PKPH6301920 06/30/2019 06/30/2020 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY /� AUTOS ONLY Per accident Medical payments $ 5,000 X UMBRELLALIAB OCCUR EACH OCCURRENCE $ 4,000,000 A EXCESS LIAB CLAIMS-MADE PHUB6301920 06/30/2019 06/30/2020 AGGREGATE $ 4,000,000 DED I X RETENTION $ 10,000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE X Y/N ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 500,000 B OFFICER/MEMBER EXCLUDED? N/A WC6301920 07/01/2019 07/01/2020 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 500,000 If yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Professional Liability $1,000,000 $2,000,000 A Sexual Abuse/Molestation PHSD1446381 06/30/2019 06/30/2020 $1,000,000 $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is listed as additional insured per written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Orange County Solid Waste ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 17177 AUTHORIZED REPRESENTATIVE 1207 Eubanks Road Chapel Hill NC 27516Lpr � . ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 [Departmental Use Only] TITLE FY NORTH CAROLINA SERVICES AGREEMENT UNDER$90,000.00 NO RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter "Agreement"), made and entered into this 1st day of July, 2018, ("Effective Date") by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and OE Enterprises, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Agreement is for services to be rendered by Provider to County with respect to (insert type of project): Custodial Services at Orange County Solid Waste Facilities ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional Revised 10/17 1 DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 quality, accuracy and timely completion and/or submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi) In determining the basic services to be provided, should any documents be referenced in this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. Should a request for proposals and a proposal be referenced the terms of the request for proposals shall have priority over the terms of any proposal. 3. Basic Services a. Basic Services. The Services to be rendered pursuant to this Agreement are as follows (fully describe services to be provided): As set forth in Scope of Work attached as Exhibit 1 4. Duration of Services a. Term. The term of this Agreement shall be from July 1, 2018 to June 30, 2020. b. Scheduling of Services. i) The Provider shall schedule and perform its activities in a timely manner. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional Revised 10/17 2 DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be July 1, 2018. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services under this Agreement. The maximum amount payable for Basic Services shall not exceed Twenty-two thousand five hundred fifty-five Dollars ($22,555.00). Payment for Basic Services shall become due and payable within thirty(30) days of Provider properly invoicing County. Payment shall be subject to provisions of Section 5(b). b. Disputes. In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. c. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated (the Solid Waste Director) to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity Revised 10/17 3 DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 a. Indemnity. The Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days' prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County's convenience and without penalty to County upon three (3) days' notice to Provider. Upon any suspension by County, Provider shall discontinue work on the Basic Services and shall not resume the Basic Services until notified to proceed by County. Revised 10/17 4 DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 11. Additional Provisions a. Limitation and Assignment.- The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. c. Non-Discrimination. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal non-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy(each policy is incorporated herein by reference and may be viewed at hqp://www.oran eg couni nc.gov/departments/purchasing division/contracts.php.) Any violation of the Orange County Non-Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. e. Entire Agreement. This Agreement represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. Revised 10/17 5 DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 g. Ownership of Work Product. Should Provider's performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County's legal authority. i. Si atures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider's Name Attention:Solid Waste Director OE Enterprises P.O. Box 8181 348 Elizabeth Brady Rd Hillsborough,NC 27278 Hillsborough,NC 27278 [SIGNATURE PAGE TO FOLLOW] Revised 10/17 6 DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: DocuSigned by: DocuSigned by: By: t�mmty By: 96c, 1 Ir. C Man er E5241MEK64427... Joe Bumgarner Jr., Director Business Development Printed Name and Title Revised 10/17 7 DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor Name: OE Enterprises Party/Vendor Contact Person: Joe Bumgarner Contact Phone: 919-880-7870 Party/Vendor Address: 348 Elizabeth Brady Rd. City Hillsborough State: NC Zip: 27278 Department: Solid Waste Amount: 22,555 Purpose: Custodial Budget Code(s): 5035002-63003 Vendor # 14996 (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑ No® Contract Type: (Check one) New ® Renewal ❑ Amendment ❑ Effective Date 7-1-18 Approved by Board Yes❑No® Agenda Date: This agreement is approved as to technical Sorb arco gne y: ntent: ocu i Department Director's Signature °a Date:8/14/2018 F 8BF86F843690496... Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards,specifications,and requirements: DocuSigned"by: '11 Office of the Risk Management Officerriusx rbVln t,{fb Date:8/16/2018 7FDCF9176800498... Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: DocuSigned by: Office of the Chief Financial Officer Date: 8/16/2018 7D40181ACC1409... Legal Services This agreement is approved as to legal form and sufficiency: DocuSigned by: Offic e of the County Attorney amA, Awit, J-bSCb Date: 8/16/2018 079MD525COWB... Clerk to the Board Received for record retention: All Docusign contracts must be copied to Sherri Ingersoll upon completion: sin.erg sollgoran e�ync•gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: Revised 10/17 8 DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 COUNTY OF ORANGE ATTENTION: OE Enterprises Orange County requests your competitive quotation to furnish the item(s) listed below for the Orange County Solid Waste Department, Chapel Hill, NC. ITEM COMMODITIES/GOODS OR SERVICES MONTHLY COST MONTHLY COST FOR JANITORIAL SERVICES ON ADMINISTRATION 1 BUILDING (A), 6,500 SQFT PER ATTACHED SPECIFICATIONS $ 1,067 2 MONTHLY COST FOR JANITORIAL SERVICES ON MAINTENANCE ONE BATHROOM. EST. 90 SQ. FT. BUILDING (B) PER ATTACHED $ 45.26 SPECIFICATIONS 3 MONTHLY COST FOR JANITORIAL SERVICES ON SCALE HOUSE (C) 144 SQ FT PER ATTACHED SPECIFICATIONS INCLUDING ONE BATHROOM $ 45.26 4 MONTHLY COST FOR JANITORIAL SERVICES ON EUBANKS RD. WASTE AND RECYCLING CENTER CREW BUILDING (D) 144 SQFT INCLUDING ONE $ 109.83_ BATHROOM PER ATTACHED SPECIFICATIONS 5 MONTHLY COST FOR JANITORIAL SERVICES ON RECYCLING/ SANITATION CREW BUILDING (E) 1,700 SQ FT PER ATTACHED $ 612.19 SPECIFICATIONS INCLUDING TWO BATHROOMS TOTAL MONTHLY COST FOR ALL BUILDINGS (A-E) $ 1879.54 ADMINISTRATION BUILDING $ 300 EUBANKS CREW BUILDING $ ONE-TIME CLEANING OF RECYCJSANITATION CREW BUILDING $ EXTERIOR WINDOWS SCALEHOUSE $ Will any people working on this job make less than $13.75 per hour YES NO x If yes, the lowest hourly wage to be paid any employee shall be: $ / HOUR SPECIAL CONDITIONS Employees of Contractor: The County of Orange reserves the right to approve or disapprove any employees of the Contractor assigned to work in this building. Contractor shall provide copies of background checks for all individuals performing work under this Agreement. All employees of the contractor shall carry picture ID's issued by the contractor while at County facilities. The Contractor shall be responsible for instructing employees as to the rules and regulations governing the County owned buildings. Employees shall observe only the holidays DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 and observances designated by the Board of Orange County Commissioners (see Table 1). The Contractor agrees to be responsible for and shall provide general supervision of all its employees working under this contract. The Contractor shall require that all its employees abide by the following rules: 1. They shall be of good integrity and character. 2. They shall not disturb any papers, boxes, or other items or materials except that in trash receptacles or designated areas for trash or unless such materials are properly identified as trash. 3. They shall report any property loss or damage to their supervisor immediately. The supervisor shall report such damage within 24 hours to the County in writing, specifying the location and extent of the damage and the circumstances surrounding the damage/. 4. They shall not open drawers, file cabinets, read work papers or use any telephone or use office equipment unless given specific approval by the designated County representative. 5. They shall not leave keys in doors or admit any one into the building or office who is not a designated employee of the Contractor. All doors which were locked upon entry will be immediately relocked. All exterior doors shall be locked and lights turned off at the end of the days cleaning. Keys shall not be duplicated and if additional keys are needed they shall be provided by Orange County. At the end of the contract period or when employees are terminated all keys are to be returned to the possession of Orange County. If all keys are not returned at the end of the contract period, the Contractor shall be responsible for rekeying any and all doors in the building identified by the County, at the Contractor's expense. The rekeying Contractor shall be approved by Orange County prior to rekeying. 6. They shall not remove any articles or materials from the premises, regardless of its value or regardless of any employee's or tenant's permission. This is to include the contents of any item found in trash containers or in or around the premises. Trash items are to be placed in dumpsters or trash cans designed for that purpose. Contractor must have a supervisor who will personally oversee all work performed at Solid Waste facilities. The assigned supervisor must have the authority to represent the Contractor in dealings with the County and shall be the County's primary contact with Contractor. 7. The Contractor shall maintain daily work logs containing names and hours of all persons performing the Custodial Services under the agreement between the Contractor and the County. This daily long shall be made available to County for review upon request. 8. The Contractor shall not allow its agents or employees to bring children and other persons who are not paid by Contractor for the performance of Custodial Services into County facilities during the time the Custodial Services are being performed or any other time after facility operating hours. 9. Contractor shall obtain County approval before using any subcontractors or subconsultant. F. Storage: The County will provide the Contractor with reasonable storage space for supplies and equipment. The County will also provide reasonable security to protect the Contractor from loss DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 of equipment and supplies. The Contractor shall keep all janitor closets, storage rooms, and other spaces assigned to his use clean, orderly and locked at all times. Material Safety Data Sheets (MSDS) shall be maintained on-site and a copy provided to Orange County Solid Waste by the contractor for all applicable products used and/or stored at service locations. G. Inspection/Work Conference: Prior to beginning work under an agreement for custodial services the Contractor shall complete a "Site Work Plan" that corresponds to the specifications in Attachments A-E and submit it to the County for review and comment. The Site Work Plan, at a minimum, will describe the equipment Contractor will utilize to complete the Custodial Services, back-up equipment that will be used by the Contractor in case of failure of the primary equipment, and how many employees Contractor will use to complete the Custodial Services along with a proposed schedule for all such employees. The Contractor shall, upon request, accompany a designated representative of the County on Inspection tours during regular business hours of the County. The County reserves the right to make determination as to whether service is being performed satisfactorily. The Contractor will provide a checklist for evaluating work performance. The checklist will be reviewed periodically (at mutually agreed upon intervals) by a county representative and the successful bidder or his representative. H. Performance: The County may impose a penalty, as set forth herein, for unsatisfactory performance of services and/or failure to perform services within the times required by this Agreement. The County may deduct a penalty of up to three hundred ($300) per monthly invoice listed herein with respect to services which have not been performed or have been performed unsatisfactorily. 1. Contractor is to be notified of current problem(s) within two (2) working days of occurrence and Contractor has two (2) working days to rectify problem. 2. Any deficiencies or problems with the Custodial Services noted by Contractor or County shall be recorded by Contractor in a logbook maintained for this purpose, along with corrective action taken. The logbook shall be made available to the County when requested. J. License: The Contractor declares he is duly licensed in the County of Orange. K. Advertising: In submitting his proposal, the Contractor agrees not to use the results as part of any commercial advertising without the prior approval of the County. L. Termination: This contract may be terminated by either party by providing written notification within thirty days of the termination date. This contract shall be terminated immediately should the Contractor's insurance lapse or be canceled. DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 SPECIFICATIONS FOR ORANGE COUNTY GENERAL: This Contractual Custodial Service is for the Orange County Solid Waste Management Department. SCOPE: The Contractor agrees to furnish all supervision, labor, materials, cleaning supplies and equipment necessary to provide complete janitorial service. Work will be performed between the hours of 4:00 p.m. and 12:00 midnight. LOCATION(S): Custodial services shall be provided at the Orange County Solid Waste Administration Building (1207 Eubanks Road) and the following facilities located at 1514 Eubanks Road — Maintenance Building Restroom, Scalehouse, Eubanks Road Waste and Recycling Center Crew Building and the Sanitation/Recycling Crew Building. Figure 1 (attached) show all buildings in which custodial services are to be performed. MATERIALS & EQUIPMENT: The Contractor agrees not to use any cleaning materials or equipment for work under this contract which do not meet necessary requirements for the public and County of Orange, which may damage or otherwise harm floors, walls, counter tops, furniture, urinals, toilets, basins, waste receptacles, partitions, etc. Contractor should endeavor to utilize environmentally safe and biodegradable cleaning products when they are comparable in effectiveness and performance. FLOOR MAINTENANCE: The Contractor must maintain highly respectable floors in all locations throughout the buildings. 1. The Contractor shall clean and treat all hardwood, concrete, linoleum, vinyl tile, resin, and carpeted floor surfaces at the following buildings in accordance with recognized and accepted industry practices and standards. SAFETY- 1. Contractor shall be responsible for providing all applicable/required safety training under local, state and/or federal statutes for any and all employees used by the contractor during the life of this contract. 2. Contractor shall ensure that applicable material safety data sheets (MSDS) are maintained on-site in an agreed upon location at all times, for all chemicals used by the contractor during the life of this contract. 3. Contractor shall ensure that acceptable signage is used to warn the public, County employees, etc. of any potential hazards while work is being performed (i.e., wet/slippery floors). LIMITATIONS/RESTRICTIONS- All work shall be performed Monday through Friday evenings between _4:00_ PM and DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 _12:00_AM, except as agreed to in advance by the Solid Waste Management Director. Preferred service days for Administration Building are Mon-Wed-Fri; The preferred service days for the Maintenance Building Restroom, Scalehouse, Eubanks Road Waste and Recycling Center Crew Building and the Sanitation/Recycling Crew Building are Monday and Thursday with third Bathroom cleanings on Fridays. SERVICES TO BE PERFORMED: Please refer to Attachments A-E. 1. Where dusting of furniture is called for- Dust all surfaces of all furniture. Desks will be dusted with a feather duster when papers are left on top. Wash any desk tops or surfaces when necessary to remove sticky substances. (Do not disturb papers, personal items, open drawers or use desk telephones.) 2. Clean and sanitize all drinking fountains with germicidal detergent. 3. Clean fingerprints and smudges from walls and woodwork. Particular attention should be paid to areas around light switches and doors. The contractor will report any smudges or damage to walls that cannot be removed through normal cleaning. 4. Thoroughly clean and sanitize all restrooms and toilets. Replenish consumables per Attachments A-E. Consumables shall be inserted in proper containers and not left sitting in the bathrooms. 5. Entry doors to facilities that contain glass shall have the exterior glass cleaned at same scheduled frequency as interior windows, typically once/week. DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 ADMINISTRATION BUILDING - A TIME ITEMS TO BE COMPLETED S 2 X MONT WEEK 3 X WEEK WEEKLY H-LY QTRLY 6 MOS FLOORS, CARPET, VACUUM X SPOT CLEAN X STEAM CLEAN X FLOORS,CONCRETE _ SWEEP X DUST MOP X DAMP MOP X BUFF SCRUB AND TOP COAT STRIP AND REFINISH FLOORS, WO SWEEP-DETAIL X DUST MOP X DAMP MOP X FLOORS RESTROO SWEEP OR VACUUM X SPOT MOP X DAMP MOP X SCRUB X WALLS-RESTROOM SPOT CLEAN X WIPE DOWN X WIPE DOWN PARTITIONS X SPOT CLEAN-BELOW 70" X CLEAN SWITCH COVERS X STAIRWAY SWEEP/MOP CEILINGS ACOUSTIC TILE DUST X REMOVE COBWEBS A/N WINDOWS& INTERIOR X On bid EXTERIOR-INSIDE form DOORS A CLEAN PUSHPLATES, KICKPLATES X POLISH PUSHPLATES, KICKPLATES X DUST OR WIPE DOOR SURFACES X TRIM-BASEBOARDS, CHAIR RAILS, DUST X WINDOW TREATMENTS i ITEMS 2X 3X WEEK MON QUA 6 MO DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 WEEK WEEK LY THL RTE Y RLY DUST X TOTAL CLEAN X FURNITURE UPHOLSTERED DUST X VACUUM X STEAM CLEAN FURNITURE, HARD SURFACES DUST X POLISH X EQUIPMENT, ELECTRONIC DUST X FIXTURES, RESTROOM DAMP WIPE BASINS AND COUNTERS X SANITIZE BASINS AND COUNTERS X CLEAN TOILETS X SANITIZE TOILET BOWLS X CLEAN URINALS X SANITIZE URINALS X CLEAN CHROME SURFACES X POLISH CHROME SURFACES X EMPTY WASTE RECEPTACLES X DAMP WIPE WASTE RECEPTACLES X SANITIZE WASTE RECEPTACLES X EMPTY SANITARY NAPKIN CONTAINERS X DAMP WIPE NAPKIN CONTAINERS X SANITIZE NAPKIN CONTAINERS X CLEAN STALL DIVIDER PARTITIONS X CLEAN MIRRORS X REPLACE CONSUMABLES Hand Towels and Toilet Paper) X CLEAN SINKS AND COUNTERTOPS X DUST APPLIANCES/DRINK MACHINES X DAMP WIPE APPLIANCES/DRINK MACHINES X DUST CHAIRS X DAMP WIPE CHAIRS X CLEAN TABLES X EMPTY WASTE RECEPTACLES X DAMP WIPE WASTE RECEPTACLES X SANITIZE WASTE RECEPTACLES X REPLACE CONSUMABLES X FIXTURES, LIGHTI DUST COVERS X HVAC GRILLES AND REGISTERS - 2 X MONT QTRL ITEMS WEEK 3/WEEK WEEKLY HLY Y 6 MOS VACUUM X DAMP WIPE A/N DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 SWEEP FLOOR X MOP FLOOR W/DEGREASER X EMPTY TRASH X REPLACE PAPER PRODUCTS ENTRANCE WAYS (25 FEE NEEL- CLEAN ENTRANCE GLASS X EMPTY CIGARETTE URNS X POLICE TRASH WITHIN 50 FT. X REMOVE COBWEBS A/N POLICE SIDEWALKS X WATER FOUNTAINS DAMP WIPE X SANITIZE X POLISH X TRASH OFFICES EMPTY X WIPE DOWN OUTSIDE X WIPE DOWN INSIDE X PREFERED SERVICE DAYS ARE MON- WED-FRI THE 4 "OUT" BUILDINGS WILL BE CLEANED ON MONDAY AND THURSDAY MAINTENANCE BUILDING B Generally 2 times per week except for the FIXTURES RESTROOM which will be 3 times per week and items specifically identified as monthly or quarterly ITEMS TO BE COMPLETED TIMES 2X WEEK MONTHLY QTRLY 6 MOS FLOORS RESTROOM SWEEP OR VACUUM X SPOT MOP X DAMP MOP X SCRUB X WALLS-RESTROOM SPOT CLEAN X WIPE DOWN X WIPE DOWN PARTITIONS X OP 3X FIXTURES, RESTROO WEEK DAMP WIPE BASINS AND COUNTERS X SANITIZE BASINS AND COUNTERS X CLEAN TOILETS X SANITIZE TOILET BOWLS X CLEAN URINALS X SANITIZE URINALS X DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 CLEAN CHROME SURFACES X POLISH CHROME SURFACES EMPTY WASTE RECEPTACLES X DAMP WIPE WASTE RECEPTACLES X SANITIZE WASTE RECEPTACLES X EMPTY SANITARY NAPKIN CONTAINERS X DAMP WIPE NAPKIN CONTAINERS X SANITIZE NAPKIN CONTAINERS X CLEAN STALL DIVIDER PARTITIONS X CLEAN MIRRORS X REPLACE CONSUMABLES Hand Towels and Toilet Paper) X SCALEHOUSE — C Generally 2 times per week except for the FIXTURES RESTROOM which will be 3 times per week and items specifically identified as monthly or quarterly ITEMS TO BE COMPLETED TIMES 2X WEEK MONTHLY QTRLY 6 MOS FLOORS,CONCRETE SWEEP X DUST MOP DAMP MOP X BUFF WINDOWS INTERIOR X On bid EXTERIOR-INSIDE form DOO CLEAN PUSHPLATES, KICKPLATES POLISH PUSHPLATES, KICKPLATES DUST OR WIPE DOOR SURFACES WINDOW TREATMENTS DUST Includes window ledge X TOTAL CLEAN X FURNITURE, HARD SURFACES DUST X POLISH FIXTURES, LIGMTINGJW DUST COVERS X HVAC GRILLES AND REGISTERS VACUUM X DAMP WIPE X TRASH, OFFICES EMPTY X WIPE DOWN OUTSIDE X WIPE DOWN INSIDE X FIXTURES, RESTROOM ' 3X DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 WEEK DAMP WIPE BASINS AND COUNTERS X SANITIZE BASINS AND COUNTERS X CLEAN TOILETS X SANITIZE TOILET BOWLS X CLEAN URINALS X SANITIZE URINALS X CLEAN CHROME SURFACES X POLISH CHROME SURFACES EMPTY WASTE RECEPTACLES X DAMP WIPE WASTE RECEPTACLES X SANITIZE WASTE RECEPTACLES X EMPTY SANITARY NAPKIN CONTAINERS X DAMP WIPE NAPKIN CONTAINERS X SANITIZE NAPKIN CONTAINERS X CLEAN STALL DIVIDER PARTITIONS CLEAN MIRRORS X REPLACE CONSUMABLES X FLOORS RESTROOM SWEEP OR VACUUM X SPOT MOP X DAMP MOP X SCRUB I X WALLS-RESTROOM SPOT CLEAN X WIPE DOWN X WIPE DOWN PARTITIONS DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 EUBANKS RD. WASTE AND RECYCLING CREW BUILDING — D Generally 2 times per week except for the FIXTURES RESTROOM which will be 3 times per week and items specifically identified as monthly or quarterly ITEMS TO BE COMPLETED TIMES 2X WEEK MONTHLY QTRLY 6 MOS FLOORS, LINOLEUM SWEEP X DUST MOP DAMP MOP X BUFF X FLOORS RESTROOM SWEEP X SPOT MOP DAMP MOP X SCRUB X WALLS-RESTROOM SPOT CLEAN X WIPE DOWN X WIPE DOWN PARTITIONS X WAL SPOT CLEAN-BELOW 70" X CLEAN SWITCH COVERS X WINDOW INTERIOR X On bid EXTERIOR-INSIDE form FIXTURES, RESTROOM 3X WEEK DAMP WIPE BASINS AND COUNTERS X SANITIZE BASINS AND COUNTERS X CLEAN TOILETS X SANITIZE TOILET BOWLS X CLEAN URINALS X SANITIZE URINALS X CLEAN CHROME SURFACES X POLISH CHROME SURFACES EMPTY WASTE RECEPTACLES X DAMP WIPE WASTE RECEPTACLES X SANITIZE WASTE RECEPTACLES X CLEAN SHOWER X SANITIZE SHOWER X CLEAN STALL DIVIDER PARTITIONS X CLEAN MIRRORS X REPLACE CONSUMABLES Hand Towels and Toilet Paper) X GENERAL CLEAN SINKS AND COUNTERTOPS X DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 DUST APPLIANCES DAMP WIPE APPLIANCES/WATER FOUNTAIN X DUST OR VACUUM CHAIRS X DAMP WIPE CHAIRS CLEAN TABLES X EMPTY WASTE RECEPTACLES X DAMP WIPE WASTE RECEPTACLES X SANITIZE WASTE RECEPTACLES X REPLACE CONSUMABLES (Hand Towels and Toilet Paper X MVri'--QMFHTINGJL DUST COVERS X GRILLES AND REGISTERS VACUUM X DAMP WIPE X RECYCLING CREW BUILDING — E Generally 2 times per week except for the FIXTURES RESTROOM which will be 3 times per week and items specifically identified as monthly or quarterly ITEMS TO BE COMPLETED TIMES 2XWEEK MONTHLY QTRLY 6 MOS FLOORS, LINOLEUM SWEEP X DUST MOP DAMP MOP X BUFF X FLOORS RESTROOM SWEEP X SPOT MOP DAMP MOP X SCRUB X WALLS-RESTROOM SPOT CLEAN X WIPE DOWN WIPE DOWN PARTITIONS SPOT CLEAN-BELOW 70" X CLEAN SWITCH COVERS X WINDOWS INTERIOR X On bid EXTERIOR-INSIDE form 3X FIXTURES, RESTROOM WEEK DAMP WIPE BASINS AND COUNTERS X SANITIZE BASINS AND COUNTERS X CLEAN TOILETS X SANITIZE TOILET BOWLS X CLEAN URINALS X DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 SANITIZE URINALS X CLEAN CHROME SURFACES X POLISH CHROME SURFACES EMPTY WASTE RECEPTACLES X DAMP WIPE WASTE RECEPTACLES X SANITIZE WASTE RECEPTACLES X EMPTY SANITARY NAPKIN CONTAINERS X DAMP WIPE NAPKIN CONTAINERS X SANITIZE NAPKIN CONTAINERS X CLEAN STALL DIVIDER PARTITIONS X CLEAN MIRRORS X REPLACE CONSUMABLES X GENERAL (including 3 small rooms in hallway) CLEAN SINKS AND COUNTERTOPS X DUST APPLIANCES/ Ice machine/water fountain X DAMP WIPE APPLIANCES/ Ice machine/water fountain X DUST OR VACUUM CHAIRS X DAMP WIPE CHAIRS X CLEAN TABLES X EMPTY WASTE RECEPTACLES X DAMP WIPE WASTE RECEPTACLES X SANITIZE WASTE RECEPTACLES X REPLACE CONSUMABLES Hand Towels and Toilet Paper) X FIXTURIA�HTING DUST COVERS X HVAC GRILLES AND REGISTERS VACUUM X DAMP WIPE X Includes three rooms in hallway and exercise room. DocuSign Envelope ID:CFECB42F-OA19-4B88-9169-D7564C262320 Eubanks Rd Google Maps o gle Maps Eubanks Rd Location of Solid Waste Department Buildings to be Cleaned 0 Approximate Location of New Scalehouse Maintenance Bldg. °range ounty ante Solid Waste... Vti ��banks Rd Approximate Location Chapel Hill Lan of Eubanks Center Breakroom Orange County Landfill 0 Recycling Breakroom yob Administrative Bldg. Q 0 O �ubankSRd Map data©2018 Google 100 ft t t https://www.google.com/maps/place/Eubanks+Rd,+Chapel+Hill,+NC+27516/@35.968476,-79.0838098,18z/data=!4m5!3m4!1 sOx89acdcedafdc8ac3:Ox5449b220ecObfcba!8m2!3d35.968277 1!4d-79.083... 1/2