HomeMy WebLinkAboutORD-2021-016-Ordinance Fiscal year 2020-21 budget Amendment #13 1
ORD-2021416
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date : June 1 , 2021
Action Agenda
Item No . 8 - e
SUBJECT : Fiscal Year 2020 -21 Budget Amendment # 13
DEPARTMENT : Finance and Administrative Services
ATTACHMENT ( S ) . INFORMATION CONTACT :
Attachment 1 . Budget As Amended Paul Laughton , ( 919 ) 245 -2152
Spreadsheet Gary Donaldson , ( 919 ) 245-2453
Attachment 2 . Year-to - Date Budget
Summary
PURPOSE : To approve budget and capital ordinance amendments for fiscal year 2020 -21 .
BACKGROUND :
Orange County Schools
1 . Orange County Schools requests the reallocation of existing bond funds designated for
Roofing abatement of $ 284 , 250 to Classroom / Building Improvements abatement . The
Roofing abatement in the district is complete and reallocation of the funds will allow for
needed floor abatement . This budget amendment provides for the reallocation of existing
funds , and amends the following School Capital Project Ordinances :
Roofing Projects - 2016 Bonds (-$284, 250) - Project # 51036
Revenues for this project :
Current Budget FY 2020 -21 FY 2020-21
FY 2020 -21 Amendment Revised Budget
2016 Bonds $4 , 056 , 993 $2841250 $ 3 , 772 , 743
Total Project Funding $43056 , 993 ($ 2841250 ) $3 , 772 , 743
Appropriated for this project :
Current Budget FY 2020-21 FY 2020-21
FY 2020 -21 Amendment Revised Budget
Roofing Projects 1 $4 , 056 , 993 $2847250 ) $ 317721743
Total Costs $4 , 056 , 993 ($ 2841250 ) $ 3 , 772 , 743
2
Classroom/Building Improvements - 2016 Bonds ($284y250) = Project # 51042
Revenues for this project :
Current Budget FY 2020-21 FY 2020 -21
FY 2020 -21 Amendment Revised Budget
2016 Bonds $ 1 , 000 , 000 $284 , 250 $ 1 , 284 , 250
Total Project Fundin $ 1 , 000 , 000 $ 284 , 250 $ 1 , 284 , 250
Appropriated for this project :
Current Budget FY 2020-21 FY 2020-21
FY 2020 -21 Amendment Revised Budget
Classroom/Building
Improvements $ 1 , 000 , 000 $284 , 250 $ 1 , 284 , 250
Total Costs $ 1 , 000 , 000 $ 284, 250 $ 1 , 284 , 250
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
Board of Elections
2 . The Orange County Board of Elections has received notification of a 2020 Help America
Vote Act ( HAVA) Grant totaling $ 96 , 331 . This is a reimbursement grant , and funds will be
used to purchase Ballot on Demand hardware and software . The grant period ends on
June 30 , 2021 . This budget amendment provides for the receipt of these reimbursement
funds for the above stated purpose . (See Attachment 1 , column # 1)
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
Non -Major Funds Reconciliation
3 . The County has multiple Non - Major Funds , many of which have had minimal activity during
any given fiscal year . These Non - Major Funds include : Parks Capital Reserve Fund ,
Orange - Person - Chatham ( OPC ) Retiree Health Fund , DSS Trust Fund , Communication
Towers Trust Fund , Jail Inmate Trust Fund , Chapel HilkCarrboro City Schools ( CHCCS )
District Tax Fund , Other Post- Employment Benefits ( OPEB ) Trust Fund , and the
Community Giving Fund . The County ' s external auditors recommend that these Non - Major
Funds have Board of Commissioners approved budget authorization for each respective
fund . These Non - Major funds are used to account for assets the County holds in a trust
capacity on behalf of others . Additional descriptions for some of these funds are as follows :
• Parks Capital Reserve Fund accounts for payments received from local developers
to assist in construction of recreation projects in and around County subdivisions ;
• Orange - Person - Chatham ( OPC ) Retiree Health Fund accounts for health insurance
contributions and premiums of the OPC employees that have joined the County ' s
health insurance plan ;
• DSS Trust Fund ( Representative Payee Fund ) accounts for funds held by the
County for the subsistence needs of specific Social Services clients ;
• Communication Towers Trust Fund accounts for application fees paid to the County
by telecommunication companies , with these fees being used to pay costs
associated with determining tower location and construction ;
3
• Jail Inmate Trust Fund accounts for the receipts from jail inmates who are
incarcerated in the County jail ; and
• Chapel HilkCarrboro City Schools ( CHCCS ) District Tax Fund accounts for the
collection and disbursement of taxes for the Chapel HilkCarrboro City School District
for which the County acts as an agent .
• Other Post- Employment Benefits ( OPEB ) Trust Fund accounts for funds set aside
in a trust for post- retirement benefits ; and
• Community Giving Fund accounts for donor specific contributions to target
initiatives .
This budget amendment provides for the establishment of budgets in these Non - Major
Funds (see table below) , and these Funds will be included in the County ' s annual Budget
Ordinance going forward . (See Attachment 1 , column #2)
Revenues for these Funds :
Current FY 2020 -21 FY 2020-21
Budget Amendment Revised Budget
FY 2020-21
Parks Capital Reserve Fund $ 0 $ 53433 $ 5 , 433
OPC Retiree Health Fund $ 0 $4 , 454 $4 , 454
DSS Trust Fund $ 0 $ 232 , 401 $232 , 401
Communication Towers Trust
Fund $ 0 $ 5 , 000 $ 5 , 000
Jail Inmate Trust Fund $ 0 $272 , 866 $272 , 866
CHCCS District Tax Fund $ 0 $ 24 , 800 , 000 $24 , 800 , 000
OPEB Trust Fund $ 0 $ 110 , 000 $ 110 , 000
Community Giving Fund $ 0 $ 307 , 000 $ 307 , 000
Total Project Revenues $ 0 $ 25 , 7373154 $ 25 , 737 , 154
Appropriated for these Funds :
Current FY 2020-21 FY 2020-21
Budget Amendment Revised Budget
FY 2020-21
Parks Capital Reserve Fund $ 0 $ 5 , 433 $ 5 , 433
OPC Retiree Health Fund $ 0 $4 , 454 $4 , 454
DSS Trust Fund $ 0 $ 232 , 401 $232 , 401
Communication Towers Trust
Fund $ 0 $ 5 , 000 $ 51000
Jail Inmate Trust Fund $ 0 $2723866 $2721866
CHCCS District Fund $ 0 $ 24 , 800 , 000 $ 24 , 800 , 000
OPEB Trust Fund $ 0 $ 110 , 000 $ 110 , 000
Community Giving Fund $ 0 $ 307 , 000 $ 3071000
Total Project Appropriations $ 0 $ 251737 , 154 $ 253737 , 154
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
County Capital Project - Skills Development Center ( Europa Center)
4 . At its January 21 , 2020 meeting , the Board of County Commissioners approved funding of
$ 254 , 953 for renovations of office space at the Europa Center for use as the County' s Skills
Development Center . This amount was part of the approved Spring 2020 financing
package , and financing proceeds were received in FY 2019 -20 . Of this amount , only
4
$ 88 , 382 was spent or encumbered by fiscal year end . The remaining amount of $ 166 , 571
rolled into fund balance in the General Fund . In order to re - appropriate these prior
budgeted funds , a fund balance appropriation of $ 166 , 571 from the General Fund needs
to be approved . This budget amendment provides for the fund balance appropriation of
$ 166 , 571 from the General Fund to cover the costs of these renovations . (See Attachment
1 , column #3)
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
County Capital Projects — Repurposing Funds
5 . At its May 18 , 2021 meeting , the Board of County Commissioners approved a construction
contract with C . T . Wilson Construction Company , Inc . in the not to exceed amount of
$ 740 , 867 . As noted in the agenda abstract at that meeting , budget ordinance amendments
would be included as part of this Budget Amendment # 13 abstract in order to re- purpose
existing funds between the affected existing capital projects . This budget amendment
provides for the re - purposing of funds , and amends the following Capital Project
Ordinances :
Criminal Justice Resource Department Renovations (-$67, 881) - Project # 10063
Revenues for this project :
Current Budget FY 2020-21 FY 2020-21
FY 2020 -21 Amendment Revised Budget
Alternative Financing $291 , 300 $671881 $223 , 419
Total Project Funding $ 291 , 300 $ 67 , 881 $ 223 ,419
Appropriated for thisproject :
Current Budget FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised Budget
CJRD Renovations $291 , 300 $ 671881 $2233419
Total Costs $ 291 , 300 ($ 67 , 881 ) $ 223 ,419
Justice Facility Improvements ($67, 881) - Project # 10073
Revenues for this project :
Current Budget FY 2020-21 FY 2020 -21
FY 2020 -21 Amendment Revised Budget
Alternative Financing $431221 $ 67 , 881 $ 1117102
Total Project Funding $43 , 221 $ 67 , 881 $ 111 , 102
Appropriated for this project :
Current Budget FY 2020 -21 FY 2020-21
FY 2020 -21 Amendment Revised Budget .
Justice Facility Improvements $ 43 , 221 $ 671881 $ 1111102
Total Costs $43 , 221 $ 673881 $ 111 , 102
5
Government Services Annex (-$115, 924) - Project # 10008
Revenues for thisproject :
Current Budget FY 2020 -21 FY 2020-21
FY 2020 -21 Amendment Revised Budget
Alternative Financing $ 1 , 604 , 160 $ 115 , 924 $ 1 , 488 , 236
Insurance Proceeds $ 118 , 490 $ 0 $ 118 , 490
Total Project Fund in $ 1 , 722 , 650 $ 1153924 $ 1 , 606 , 726
Appropriated for this project :
Current Budget FY 2020 -21 FY 2020-21
FY 2020 -21 Amendment Revised Budget
Government Service Annex $ 117221650 ($ 115 , 924) $ 1 , 606 , 726
Total Costs $ 1 , 722 , 650 ($ 115 , 924) $ 1 , 606 , 726
Court Street Annex ($ 101, 706) - Project # 10004
Revenues for this project :
Current Budget FY 2020 -21 FY 2020 -21
FY 2020 -21 Amendment Revised Budget
Alternative Financing $ 188 , 600 $ 101 , 706 $ 290 , 306
Total Project Funding $ 188 , 600 $ 101 y706 $ 290 , 306
Appropriated for this project :
Current Budget FY 2020-21 FY 2020 -21
FY 2020 -21 Amendment Revised Budget
Court Street Annex $ 188 , 600 $ 101 , 706 $290 , 306
Total Costs $ 188 , 600 $ 101 , 706 $ 290y3O6
Roofing and Building Fagade Projects ($ 14, 218) - Project # 30002
Revenues for this project :
Current Budget FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised Budget
Alternative Financing $2 , 8957954 $ 14 , 218 $2 , 910 , 172
From County Capital $ 100 , 000 $ 0 $ 100 , 000
From General Fund $ 1 , 171 , 000 $ 0 $ 1 , 171 , 000
Total Project Funding $ 4 , 2673054 $ 14 , 218 $4 , 281 , 272
Appropriated for this project :
Current Budget FY 2020 -21 FY 2020 -21
FY 2020 -21 Amendment Revised Budget
Roofing and Building Facade $4 , 267 , 054 $ 143218 $ 4 , 281 , 272
Total Costs $ 4 , 2673054 $ 14, 218 $4 , 281 , 272
6
Medicaid Maximization (-$35, 521) - Project # 30012
Revenues for this project :
Current Budget FY 2020 -21 FY 2020-21
FY 2020 -21 Amendment Revised Budget
Medicaid Maximization Funds $ 1118431049 $ 351521 $ 11 , 807 , 528
Total Project Funding $ 11 , 843 , 049 $351521 $ 11 , 807 , 528
Appropriated for thisproject :
Current Budget FY 2020 -21 FY 2020 -21
FY 2020 -21 Amendment Revised Budget
Health Dept . Renovations $ 11 , 843 , 049 $ 35 , 521 ) $ 11 , 8071528
Total Costs $ 11 , 843 , 049 ($ 351521 ) $ 11 , 807 , 528
Whitted Medical Clinic Renovations ($35, 521) Project # 10072
Revenues for this project :
Current Budget FY 2020-21 FY 2020-21
FY 2020 -21 Amendment Revised Budget
Medicaid Maximization Funds $68 , 200 $ 35 , 521 $ 103 , 721
Total Project Funding $ 683200 $ 35 , 521 $ 1039721
Appropriated for thisproject :
Current Budget FY 2020-21 FY 2020-21
FY 2020-21 Amendment Revised Budget
Whitted Medical Clinic
Renovations $ 68 , 200 $ 351521 $ 1031721
Total Costs $ 68 , 200 $ 35 , 521 $ 103 , 721
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
Emergency Recovery Fund = American Recovery Plan Act (ARPA ) Funds
6 . The County has received $ 14 , 419 , 861 in American Recovery Plan Act (ARPA) funds from
the U . S . Department of the Treasury in FY 2020 -21 . This budget amendment provides for
the receipt of these funds in FY 2020 -21 in a multi -year Emergency Recovery Fund , outside
of the General Fund . (See Attachment 1 , column #4)
These funds must be expended by December 31 , 2024 , and can be used to :
• Support urgent COVID - 19 response efforts to continue to decrease spread of the
virus and bring the pandemic under control ;
• Replace lost public sector revenue to strengthen support for vital public services
and help retain jobs ;
• Support immediate economic stabilization for households and businesses , and ;
• Address systemic public health and economic challenges that have contributed to
the inequal impact of the pandemic on certain populations
County staff is compiling a list of permissible uses from all departments and will provide a
compilation list for Board review at its June 3 , 2021 meeting .
7
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : ENSURE ECONOMIC SELF =SUFFICIENCY
The creation and preservation of infrastructure , policies , programs and funding
necessary for residents to provide shelter , food , clothing and medical care for
themselves and their dependents .
Library Services
7 . The Library Services Department has received $ 2 , 000 in one time Library State Aid funds
to purchase COVID - 19 related department supplies . This budget amendment provides for
the receipt and use of these funds for the above stated purpose . (See Attachment 1 ,
column #5)
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents , childhood and senior injuries ,
gang activity , substance abuse and domestic violence .
Miscellaneous
8 . The FY 2020 -21 Board of Commissioners ' Approved Budget included funds of $ 650 , 000
to continue the County match of employees ' 401 k contributions of up to $ 63 . 00 per pay
period for all general ( non -sworn law enforcement officer) employees . This budget
amendment provides for the allocation of $ 650 , 000 within departments to cover these
expenditures . (See Attachment 1 , column # 6)
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
ENVIRONMENTAL IMPACT : There are no Orange County Environmental Responsibility Goal
impacts associated with these items .
FINANCIAL IMPACT : Financial impacts are included in the background information above . This
budget amendment provides for the receipt of these additional funds in FY 2020 -21 , and increases
the General Fund by $ 264 , 902 ; increases Non - Major Funds by a total of $ 25 , 737 , 154 ; and
increases the Emergency Recovery Fund by $ 1414191861 .
RECOMMENDATION (S ) : The Manager recommends the Board approve the budget and capital
project ordinance amendments for fiscal year 2020 -21 .
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Attachment 2 11
Year-To - Date Budget Summary Paul :
Fiscal Year2020-21 includes 0 . 4 FTE time-
limited increase of the
currrent Emergency
General Fund Budget Summary Preparedness Coordinator
( BOA # 2 )
Original General Fund Budget $ 239 , 046 , 307
Additional Revenue Received Through Paul :
Budget Amendment # 13 (June 1 , 2021 ) includes 1 . 0 FTE Rapid
Rehousing Case Manager;
Grant Funds $ 3 , 966 , 060 2 . 0 FTE Peer Support
Non Grant Funds $ 9 , 2421389 Specialists ; . 375 FTE
General Fund - Fund Balance for Anticipated increase of Programs
Appropriations ( i . e . Encumbrances) $ 172501260 Coordinator; 3 . o FTEs
General Fund - Fund Balance Appropriated to time- limited Social Work
positions ; and 1 . 0 FTE
Cover Anticipated and Unanticipated time- limited Harm
Expenditures ( $ 27805 , 425 ) Reduction Clinical
MMMIM
Total Amended General Fund Budget $ 2505699 , 591 Coordinator ( BOA # 1 ) ;
Dollar Change in 2020-21 Approved General 1 . o FTE time-liimited
Emergency Housing
Fund Budget $ 111653 , 284 Administrator ( BOA # 5 ) ;
% Change in 2020-21 Approved General Fund 1 . o FTE time- limited
Budget 4 , 87 % Family Success Navigator
( BOA # 5 ) ; 1 . 0 FTE time-
Authorized Full Time Equivalent Positions limited Emergency
OriOriginal Approved General Fund Full Time Housing Assistance
g pp Specialist ( BOA # 6) ; 1 . 0
Equivalent Positions 940v48G FTE time- limited Housing
Original Approved Other Funds Full Time Stability Case Manager,
Equivalent Positions and a 0 . 5 FTE time-q 102 . 450
Total Approved Full -Time - Equivalent limited Coordinated Entry
Housing Specialist ( BOA
Positions for Fiscal Year 2020 -21 11041930 # 9 )