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HomeMy WebLinkAboutMinutes 05-04-2021 Virtual Business Meeting 1 APPROVED 6/1/2021 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS VIRTUAL BUSINESS MEETING May 4, 2021 7:00 p.m. The Orange County Board of Commissioners met for a Virtual Business Meeting on Tuesday, May 4, 2021 at 7:00 p.m. COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, and Commissioners Mark Dorosin, Amy Fowler, Jean Hamilton, Sally Greene, and Earl McKee COUNTY COMMISSIONERS ABSENT: None. COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified appropriately below) Chair Price called the meeting to order at 7:00 p.m. A roll call was called. All Commissioners were present, except for Commissioner McKee. Due to current public health concerns, the Board of Commissioners is conducting a Virtual Business Meeting on Tuesday, May 4, 2021. Members of the Board of Commissioners participated in the meeting remotely. As in prior meetings, members of the public were able to view and listen to the meeting via live streaming video at http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). In this new virtual process, there are two methods for public comment. • Written submittals by email • Speaking during the virtual meeting Detailed public comment instructions for each method are provided at the bottom of this agenda. (Pre-registration is required.) 1. Additions or Changes to the Agenda No changes. Chair Price dispensed with reading the public charge. Public Charge: The Board of Commissioners pledges its respect to all present. The Board asks those attending this meeting to conduct themselves in a respectful, courteous manner toward each other, county staff and the commissioners. At any time should a member of the Board or the public fail to observe this charge, the Chair will take steps to restore order and decorum. Should it become impossible to restore order and continue the meeting, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. The BOCC asks that all electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate. Please be kind to everyone. 2 Arts Moment— No Arts Moment was available for this meeting. Commissioner Dorosin left the meeting at 7:02 p.m. 2. Public Comments a. Matters not on the Printed Agenda Margo Lakin said she lives in Hillsborough. She said she has followed many proposals and zoning issues over the last year: RTLP, Medline, Buc-ee's, Buckhorn Area Plan, and has seen one common thread: a glaring lack of an inclusive process to notify and include the public. She said public notice signs are written in 9-point font, and placed in locations that residents have to risk their lives to access. She said a person living within 1000 feet of a proposed location project will get a notification letter, while his or her neighbor will not. She said rural Orange County seems to be at the epicenter for proposed development, yet so many residents lack access to broadband. She said this is not equitable. She said people were shocked when the slab was poured for Medline, as they had no idea of the magnitude of the footprint. She said residents do need to be responsible to stay abreast of County matters, but that does not mean Orange County is without onus. She said other counties encourage robust public participation, and asked if there is a reason that progressive Orange County is not doing better. She said the Board of County Commissioners (BOCC) is under an incredible amount of pressure to move quickly to develop, in order to increase jobs and tax revenue, but it is important to understand that the sense of urgency signals to residents that decisions are being made without input, but yet with which the public will be forced to live. She urged the BOCC to insure that all Orange County residents have a seat at the table. Commissioner Dorosin rejoined the meeting at 7:03 p.m. b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Announcements, Petitions and Comments by Board Members Commissioner Greene said there was an opioid litigation settlement agreement reached, and major distributors will pay out $850 million dollars over 18 years. She said it will be distributed proportionately, based on where the impact was most severe, based on number of pills distributed, number of deaths, and number of people still suffering. She said 15% of funds will go to the State for opioid remediation; 80% will go directly to counties and 17 qualifying municipalities; and the remaining 5% will go to all counties who sign up all of the municipalities within their county. She said she was one of five commissioners statewide who was involved, along with attorneys and managers, but the North Carolina Association of County Commissioners (NCACC) did heavy lifting. Commissioner Greene discussed a petition, sent earlier in the day, regarding a standing fund that the County would use to subsidize tax bills for low-income taxpayers. She said this fund would help people with appeals. She said the County and the Town of Chapel Hill have not invested in the Northside community. She said people have been unable to gain equity, and investors have secured properties at bargain prices. She said the fault for this situation lies with local government. Commissioner Fowler agreed with Commissioner Greene's proposal to create a fund. She said she has read the articles about how Charlotte and Durham did something similar, based on means testing, length of occupancy, age of residents, etc. She said she would like to look at the details to insure the goal is being served as intended. She said she also supported 3 the Manager's recommendation to review tax practices to insure inequities do not exist, and are addressed if they do exist. Commissioner Hamilton said she attended the Board of Health meeting on April 28, 2021, which included excellent presentations on the criminal justice diversion program. She said there was also an update on the formerly incarcerated transitions program. She said there was also a presentation by graduate student Kojo Minta on the Gaines/Chapel Road study. She said he looked at this neighborhood in Efland, which is dependent on well and septic systems, and found inequities, due to lack of sewer access. She said he found the two thirds were interested in municipal sewer, and cost may be a barrier. She said there are also wells that have been abandoned. She petitioned staff to look into this issue, and report back to the Board, specifically on the cost and process for getting sewer. Commissioner Bedford said she and Commissioner Greene attended the groundbreaking for Club Nova, an organization that serves residents with mental health needs. She said this facility will be an improved asset for the County. Commissioner Dorosin agreed with Commissioner Greene and Commissioner Fowler's points about tax equity. Commissioner Dorosin reminded the Board about its legislative priorities regarding the anti-trans bills in the General Assembly. He said the bills will not proceed. Chair Price also expressed support for aid in the tax equity issue. She said the County is working with the Jackson Center and EmPOWERment on appeals. She said this will afford the opportunity to look more closely at these communities. She said the official appeals window has closed. She said all involved are looking to preserve these traditional African American communities. Commissioner McKee arrived at 7:15 p.m. Chair Price thanked Commissioner Greene for her work on the opioid settlement. She said on May 18th there will be a presentation to sign the resolution to move forward on the lawsuit. Chair Price said she attended an announcement at Durham Tech about KBI pharma, which is expanding and bringing more jobs to the area. She said there will also be an apprenticeship program. She said President Buxton showed that he is trying to work with both Durham and Orange counties by inviting both to the event today. She said this is an exciting time, and Orange County is in the midst of it all. Chair Price said the press release came out about the Greene Tract. She said information is available online, and there will also be printed materials for people to review. Commissioner McKee said he had no comments. 4. Proclamations/ Resolutions/ Special Presentations a. Proclamation Recognizing Coach Roy Williams Upon His Retirement The Board considered voting to approve a proclamation recognizing UNC men's basketball Coach Roy Williams upon his retirement. BACKGROUND: Roy Williams became UNC's men's basketball head coach in 2003, and continued serving in this capacity for the next 18 seasons, defining UNC men's basketball for a generation of Tar Heels. 4 Under Coach Williams' leadership, UNC earned three men's basketball national championships in 2005, 2009, and 2017. Coach Williams is recognized as one of the most accomplished basketball coaches of all time with 903 career wins and recognition in the Naismith Hall of Fame in 2007. Coach Williams is widely known as a mentor, role model, and Tar Heel through and through by colleagues, students, student athletes, and fans alike. His compassion, loyalty, toughness, and dedication to the UNC community completes his legacy as legendary Coach, and man. Coach Williams has given his all to UNC men's basketball over the past 18 years and announced his retirement on April 1, 2021. The attached proclamation recognizes and expresses sincere gratitude to Coach Roy Williams for his exemplary service, and congratulates Coach Williams on his retirement. Chair Price introduced former Commissioner Barry Jacobs, and invited Commissioner Dorosin to read the proclamation: ORANGE COUNTY BOARD OF COMMISSIONERS PROCLAMATION RECOGNIZING COACH ROY WILLIAMS WHEREAS, Roy Williams was born and raised in North Carolina, attended and graduated from UNC in 1972; and WHEREAS, Roy Williams returned to his alma mater, UNC, in 2003 to become UNC men's basketball head coach; and WHEREAS, Roy Williams has defined UNC men's basketball as head coach for the past 18 seasons; and WHEREAS, Roy Williams led UNC to national championships in 2005, 2009, and 2017; and WHEREAS, Roy Williams, one of the most accomplished basketball coaches of all time, was inducted into the Naismith Hall of Fame in 2007, and tallied 903 career wins; and WHEREAS, the floor in the Dean E. Smith Center was renamed Roy Williams Court in August 2018; and WHEREAS, Roy Williams has mentored and nurtured and served as role model for many student athletes and has embraced student and community fans; and WHEREAS, Roy Williams has been described as caring, loyal, tough, dedicated, "dadgum" plain spoken, and a family man; and WHEREAS, Roy and Wanda Williams donated $3 million to UNC in scholarships to help students afford an education at their alma mater; and WHEREAS, Roy Williams announced his retirement on April 1, 2021, and walked away with his wife of 47 years into a Carolina blue sunset; 5 NOW THEREFORE BE IT PROCLAIMED that the Orange County Board of County Commissioners, on behalf of the people of Orange County, hereby recognizes and expresses sincere gratitude to Coach Roy Williams for being an exemplary citizen of the UNC, Chapel Hill, Orange County, and North Carolina community. BE IT FURTHER PROCLAIMED that the Orange County Board of County Commissioners, on behalf of the people of Orange County, congratulates Roy Williams on his retirement, and hopes that his life journey henceforth will abound with joy and excitement and increased time for family and friends. This the 4th day of May, 2021. Renee Price, Chair Orange County Board of Commissioners A motion was made by Commissioner Dorosin, seconded by Commissioner Fowler, to approve and authorize the Chair to sign the proclamation. Roll call ensued VOTE: UNANIMOUS Chair Price said Coach Williams is an example to the community. Commissioner Fowler said she thinks the world of Coach Williams, and wishes him all the best. Former Commissioner Barry Jacobs said he been professional friends with Roy Williams for 40 years, and he is an exceptional Coach and person. He said he has always been able to talk openly with Coach Williams, who is a caring person and a political progressive. He said Coach Williams had Barack Obama at a practice, and managed to side step going to the White House in 2017, while Donald Trump was in office. He said Coach Williams is enamored with the game of golf. He said Coach Williams has chosen to come to Chapel Hill 3 different times in his life: as a student, an assistant coach and as head coach. He said he is a part of a tradition from Frank MacGuire to Dean Smith to Bill Gutheridge to Roy Williams to Hubert Davis, none of whom were ever a head coach before coming to UNC. He said sports often lack decorum, and he recalled a game in 2007 when a Duke player hit a UNC player in the nose and made him bleed. He said Coach Williams stood at the court with the Duke coach, and had a civil conversation. He said he set a good example of how adults can act in stressful times. He said he greatly appreciates Coach Williams' decorum. Roy Williams said he is flattered, and is just a little boy from the mountains of North Carolina. He said he is the luckiest person he has ever known, and while he loved coaching at Kansas, he always wanted to come home. He said these experiences were wonderful. He said it was the neatest thing to see Carolina Blue everywhere on the court, and he was honored to be at UNC. He said he will always be a part of Chapel Hill, and he appreciates the people of Chapel Hill and Orange County. He thanked the Board for the proclamation. Chair Price thanked everyone for working on the proclamation, and thanked the Williams family for attending and contributing to Orange County. 6 b. Mental Health Awareness Month Proclamation The Board considered voting to approve a proclamation recognizing May 2021 as Mental Health Awareness Month in Orange County. BACKGROUND: Mental Health Awareness Month has been observed in the U.S. since 1949. Each year millions of Americans face the reality of living with a mental illness. Even though mental health conditions are common and treatable like physical health conditions, many people are still afraid to talk about them due to the stigma associated with mental illness. In May, mental health organizations and affiliates will raise awareness with community events and messages of hope to highlight the importance of mental health. The COVID-19 pandemic had a profound impact on the mental health of people of all ages. In 2020, area mental health partners saw fewer patients in-person, but experienced significantly more telehealth appointments. As social distancing requirements relaxed in the first quarter of 2021, providers saw in-person mental health visits rise to pre-pandemic levels. Now, more than ever, it is critical to reduce the stigma around mental health struggles and encourage people to seek help. The Board of Commissioners is asked to proclaim May 2021 as "Mental Health Awareness Month" in Orange County to shine a light on mental illness and the need for long-term improvements in our mental health care system and improved access to care so no one feels alone. Commissioner Fowler read the proclamation: ORANGE COUNTY BOARD OF COMMISSIONERS PROCLAMATION MENTAL HEALTH AWARENESS MONTH WHEREAS, mental health is part of everyone's overall health and well-being, and mental illnesses are prevalent in our county, state, and nation, with one in five adults experiencing a mental health issue every year; and WHEREAS, mental health sustains an individual's thought processes, relationships, productivity, and ability to adapt to change; and WHEREAS, it is important to maintain mental health and to recognize the symptoms of mental illness and seek help when it is needed; and WHEREAS, early identification and treatment can make a difference in successful navigation and management of mental illness and recovery; and WHEREAS, stigma and the resulting discrimination is a primary obstacle to early identification and effective treatment of individuals with mental illness and the ability to recover to lead full, productive lives; and WHEREAS, every person and community can help end the silence and stigma surrounding mental illness that for too long has made people feel isolated, alone and discouraged people from getting help; and WHEREAS, Orange County remains engaged in the promise to address the challenges facing people with mental illness; and WHEREAS, people with lived experience of mental illness and/or substance use disorders get better, live in recovery, and provide invaluable knowledge of how to improve and transform systems of care, and WHEREAS, the COVID-19 pandemic has increased the number of people experiencing feelings of anxiety and depression; and WHEREAS, through public education and working together to raise awareness, we can help improve the lives of individuals and families affected by mental illness, and WHEREAS, Mental Health Awareness Month is an opportunity to increase public understanding of the importance of mental health and to promote the identification and treatment of mental illness; NOW THEREFORE, we, the Orange County Board of Commissioners, do hereby recognize May 2021 as MENTAL HEALTH AWARENESS MONTH in Orange County and shine a light on mental health and the need for long-term improvements in our mental health care system and improved access to care so no one feels alone. This the 4th day of May, 2021. Renee Price, Chair Orange County Board of Commissioners A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to approve and authorize the Chair to sign the proclamation. Roll call ensued VOTE: UNANIMOUS Commissioner Dorosin left the meeting at 7:35 p.m. Commissioner Hamilton said she is a social worker and a mental health provider, and mental health issues do not discriminate. She said all families are impacted, and external factors impact mental health. She said it is important to pay attention to how institutions create stress. She said science that informs treatment options has advanced in this area, and she hopes people recognize that there are appropriate treatments available. Commissioner Fowler said mental health is an integral part of overall health, and can negatively impact physical health. She said people suffer needlessly due to stigma, and lack of access. She said there is effective treatment, and if you need help, you are not alone. 8 Commissioner Dorosin rejoined the meeting at 7:36 p.m. Commissioner Dorosin said it is important to approach the issue from the vantage point of and how it intersects with the other issues on which the Board works: education, criminal justice, policing, etc. He said issues of care, treatment and access do not exist by themselves, and an intersectional perspective should be kept in mind. Chair Price thanked Commissioner Fowler for bringing this item forward. She said there are many people suffering from isolation, with both the young and old being suicidal. She said people sometimes turn to opioids and narcotics, instead of seeking out help. c. Older Americans Month Proclamation The Board considered voting to approve a proclamation joining Federal and State governments in designating the month of May 2021 as Older Americans Month and a time to honor older adults for their contributions to the community. BACKGROUND: May is Older Americans Month, a tradition dating back to 1963. For many years the Orange County Board of Commissioners has issued a proclamation for Older Americans Month. This year's national theme is Communities of Strength recognizing the important role older adults play in fostering the connection and engagement that build strong, resilient communities. In tough times, communities find strength in people— and people find strength in their communities. In the past year, this has occurred time and again in Orange County as friends, neighbors, and businesses have found new ways to support each other. In the community, older adults are a key source of this strength. Through their experiences, successes, and difficulties, these residents have built resilience that helps them to face new challenges. When communities tap into this, they become stronger, too. Strength is built and shown not only by bold acts, but also small ones of day-to-day life — a conversation shared with a friend, working in the garden, trying a new recipe, or taking time for a cup of tea on a busy day. And when people share these activities with others— even virtually or by telling about the experience later— it helps them build resilience too. This year, Orange County celebrates Older Americans Month by encouraging community members to share their experiences. Together, everyone can find strength — and create a stronger future. The County also celebrates the many ways in which older adults make a difference in the communities. It encompasses the idea that getting older does not mean what it used to. For many aging Americans, it is a phase of life where interests, goals and dreams can get a new and second start. Today, aging is about eliminating outdated perceptions and redefining the way you want to age. President Lyndon B. Johnson signed the Older Americans Act into law in July 1965. Since that time, the Act has provided a nationwide aging services network and funding that helps older adults live with dignity in the communities of their choice for as long as possible. These services include senior centers, daily lunch programs, caregiver support, community-based assistance, preventive health services, elder abuse prevention, and much more. 9 While the Department on Aging offers outstanding programs and services to older adults year- round, Older Americans Month offers an opportunity to emphasize how older adults can access the home- and community-based services they need to live independently in their communities. It is also an occasion to highlight how older adults are engaging with and making a difference in their communities. In this era of COVID-19, there are shining examples of how older adults are contributing to the strength of the community. The Project EngAGE Senior Leaders are connecting with older adults in their communities to make sure their needs are being met during these difficult times. Leaders are making phone calls, picking up food, delivering senior center lunches, sewing facial coverings, and pitching in wherever there is an unmet need. The End of Life Choices Senior Resource team saw an unmet need and created a document to aid in emergency planning during this COVID-19 health crisis. This new document is not intended to replace persons' advanced directives, but is to be used as a tool to provide additional information should you be diagnosed with COVID-19. Tech volunteers at the Seymour Center put their skills and creativity to work and transitioned very quickly into offering our computer classes in a virtual environment. This was critical in helping many older adults learn how to use their computers to connect to virtual center programs and to their family and friends. Volunteers have also helped make it possible for the County to serve almost a 1,000 curbside meals weekly helping the many older adults in the community that are food insecure. And lastly, with COVID-19 occurring during tax season, VITA (Volunteer Income Tax Assistance) volunteers should be congratulated for developing a secure process for assisting persons with tax preparation that does not involve a face to face appointment. Last year this program was recognized by the IRS for its innovative work during the pandemic. Today there are over 30,000 Orange County residents who are 60+ and of that group over 1,900 who are over age 85. As large numbers of baby boomers reach retirement age, it is the goal to keep them physically and socially active through their 80s and beyond. Lifelong participation in community, social, creative and physical activities have proven health benefits, including retaining mobility, muscle mass and cognitive abilities. But older adults are not the only ones who benefit from their engagement in community life. Studies show their interactions with family, friends, and neighbors across generations enrich the lives of everyone involved. With COVID-19, the celebrations and activities honoring Older Americans Month are being curtailed, but the County still encourages older adults to celebrate "Community of Strength." With social distancing and the Seymour and Passmore Centers not being open to group activities, the County challenges everyone to stay connected through phone calls, virtual gatherings, and participate in virtual and parking lot programs. This is a time for everyone to celebrate the strength of the community by remaining resilient; calling neighbors; saying thank you to frontline workers; and demonstrating a willingness to help the community recover from this pandemic and prepare for whatever the new normal is. Commissioner McKee introduced the item. He said there are over 30,000 people in Orange County over the age of 65. He said over 1,900 are over 85. He said his mother and mother-in-law are in that group, and do not see themselves as older. He said this month has been acknowledged since the 1960s. 10 Commissioner McKee read the proclamation: ORANGE COUNTY BOARD OF COMMISSIONERS PROCLAMATION Older Americans Month — May 2021 Theme— "Communities of Strength" Whereas, Orange County includes over 30,000 persons aged 60 and older who have built resilience and strength over their lives through successes and difficulties; and Whereas, Orange County benefits when people of all ages, abilities, and backgrounds are included and encouraged to share their successes and stories of resilience; and Whereas, Orange County recognizes our need to nurture ourselves, reinforce our strength, and continue to thrive in times of both joy and difficulty; and Whereas, Orange County can foster communities of strength by: • creating opportunities to share stories and learn from each other; • engaging older adults through education, recreation, and service; and • encouraging people of all ages to celebrate connections and resilience. Now, therefore, we, the Orange County Board of Commissioners, do hereby proclaim May 2021 to be Older Americans Month, and urge every resident to recognize older adults and the people who support them as essential contributors to the strength of our community. The 4th day of May, 2021. Renee Price, Chair Orange County Board of Commissioners A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to approve and authorize the Chair to sign the proclamation. Roll call ensued VOTE: UNANIMOUS Janice Tyler, Department of Aging Director, thanked the Board, staff, and volunteers who supported the Department of Aging during the pandemic, including the provision of meals, delivery of medication, phone calls to the isolated, etc. She said programs were converted into the virtual environment during the pandemic, and this year has brought the community together and made it stronger. Heather Altman, Advisory Board on Aging Chair, said Orange County is a strong community, and the older adults contribute a great deal, including Roy Williams. She recognized Janice Tyler for her work in the department, and the tireless efforts to provide a comprehensive range of support to 30,000 people and their families. She said the Department 11 on Aging never stopped working during the pandemic, and meals were provided, programming continued, Tax preparation was offered, etc. She said she is thrilled to publically praise Janice Tyler, and express her heartfelt gratitude. She said she took her mother to the Seymour Center in March 2020 for exercise class and lunch, and they sat next to Reverend Seymour. She said her mother died a few months ago, and her last social activity was at the Seymour Center. She said it is important to take time to recognize the contributions of the community towards the well being of older adults. She thanked the BOCC for its support, on behalf of the board and her mother. Commissioner Bedford said Janice Tyler's department exemplifies how County departments did not miss a beat in providing services during the pandemic. Commissioner Greene thanked Janice Tyler and her department. She said10,000 baby boomers turn 65 every day. Commissioner Hamilton thanked Janice Tyler. She said it is important to support institutions you will need in the future. Chair Price said she misses going to the Department of Aging and seeing people. d. Asian American and Pacific Islander Heritage Month Proclamation The Board considered voting to approve a proclamation recognizing May 2021 as Asian American and Pacific Islander Heritage Month in Orange County, North Carolina. BACKGROUND: May 2021 will mark the 291h anniversary of the enactment of Public Law 102-450 by Congress in 1992 proclaiming the month of May as Asian American and Pacific Islander Heritage Month. The month of May was chosen to commemorate Asian Americans and Pacific Islanders in part because the first immigration of Japanese to the United States. was in May of 1843. It also marks the completion of the Trans-Continental Railroad in May 1869 where most of the workers were of Asian descent. The importance of this month is unfortunately highlighted by the many attacks on people of Asian descent, including elders. According to a report from the organization Stop Asian American Pacific Islander Hate, there were nearly 3,000 reported incidents of racism and discrimination targeting Asian Americans nationwide. Between March and December of 2020, twenty four (24) of those accounts occurred in North Carolina. There is a long history of discrimination that people of Asian and Pacific Islander heritage have faced even at the hands of the U.S. Federal Government. In 1882 Congress passed the Chinese Exclusion Act, which was the first and only law that specifically prohibited the immigration of a group of people based on race and geographical origin. It also prevented the Chinese from becoming U.S. Citizens. Later the United States would carry out the forced internment of 120,000 Japanese under Executive Order 9066 issued on February 19, 1942. However, the story of Asian American Pacific Islanders in the United States is not just one of discrimination but also one of contributions to American History and Culture. We find this in the brave acts of the 110th/442 Infantry Regiment, composed mostly of second generation Japanese Americans (Nesei) who fought in the European Theater during World War II while their families were held in internment camps. The 110th/442 would go on to become the most decorated military unit in U.S. History. There are numerous contributions to the arts such as Charles Yu who won the most recent 2020 National Book Award for Interior Chinatown, cellist 12 Yo Yo Ma, actress Sondra Oh, and comedian Awkwafina to name but a few. UNC is home to many accomplished scholars of Asian descent such as Professor Kihyun "Kelly" Ryoo in the School of Education and Hedi Kim, Director of the UNC Asian American Center, and Associate Professor in the Department of English and Comparative Literature. It is important for the Orange County Board of Commissioners to recognize Asian American and Pacific Islander Heritage Month to emphasize the contributions of this community to Orange County's diversity. To celebrate Asian American and Pacific Islander Heritage Month, the Human Relations Commission will host the following event: A Community Conversation Ally, Advocate, Activist, Accomplice: What's the Difference? Sunday, May 23, 2021 3:00 pm —4:30 pm Commissioner Greene read the proclamation: ORANGE COUNTY BOARD OF COMMISSIONERS PROCLAMATION Asian American and Pacific Islander Heritage Month WHEREAS, Asian Americans and Pacific Islanders are the fastest growing racial group in the United States, growing four times the rate of the rest of the populations of the Country; and WHEREAS, the Asian American and Pacific Islander community, as one of the most culturally and linguistically diverse groups in America, reminds us that although we all have distinct backgrounds and origins, we are bound by a common purpose, by shared values and our shared hopes and dreams for ourselves and our children; and WHEREAS, the Asian American and Pacific Islander community has a long and deeply-rooted legacy in the United States from the grueling and perilous working condition of thousands of Chinese laborers on the transcontinental railroad to Japanese Americans troops fighting to defend our freedom during World War 11; and WHEREAS, we also must remember that this Country carries the stain that while Japanese Americans soldiers fought in World War 11, their families at home were interned in camps by the government simply based on their Japanese origin; and WHEREAS, the Asian American and Pacific Islander community throughout this country's history has faced harassment, senseless violence and discrimination, all of this has grown exponentially over the past year due to negative stereotypes perpetrated about the pandemic, which has led to a sharp rise in anti-Asian hate crimes and hate incidents; and WHEREAS, we honor the Asian American and Pacific Islander community, their rich heritage and the enhancements they bring to this community through their culture and as artist, activist, educators, elected officials, service men and women, business owners, friends and neighbors; 13 NOW, THEREFORE, we, the Board of County Commissioners of Orange County, North Carolina, do proclaim May 2021 as ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH and commend this observance to all Orange County residents. The 4th day of May, 2021. Renee Price, Chair Orange County Board of Commissioners A motion was made by Commissioner Greene, seconded by Commissioner Hamilton, to approve and authorize the Chair to sign the proclamation. Roll call ensued VOTE: UNANIMOUS Annette Moore, Human Rights and Relations Director, reviewed the information in the agenda background, and highlighted the Community Conversation event, taking place on May 23, 2021 from 3:00 pm to 4:30 p.m. e. Proclamation Commemorating the 60th Anniversary of the Freedom Rides The Board considered voting to approve a proclamation commemorating the 60th anniversary of the Freedom Rides. BACKGROUND: On May 4, 1961, thirteen black and white civil rights advocates boarded buses in Washington, DC, to begin a journey on interstate highways through Virginia, North Carolina, South Carolina, Georgia, Mississippi, and Louisiana. The Freedom Riders sought to challenge the enforcement of the United States Supreme Court decisions in Morgan v. Virginia [1946] and Boynton v. Virginia [1960], which ruled that segregation in bathrooms, waiting rooms, lunch counters, and in interstate transportation facilities, including bus terminals, was unconstitutional. The Freedom Rides occurred during a time when the Civil Rights movement was gathering momentum, when African American in the South were routinely harassed and subjected to segregation by Jim Crow laws. The Congress of Racial Equality ("CORE") organized the Freedom Rides under the leadership of James Farmer. CORE sought application from diverse men and women of various ages from across the United States. Among the first thirteen selected was Reverend Benjamin Elton Cox, a retired minister at Pilgrim Congregation Church in High Point, North Carolina. The Honorable John Lewis, then 21, represented the Nashville Branch of CORE and was a member of the original thirteen Freedom Riders. The original froup of Freedom Riders prepared by completing a few days of training on role-playing, preparing how to respond to nonviolent ways to harassment. • May 4, 1961 - Greyhound and Trailways buses leave Washington, DC for New Orleans. John Lewis and another rider beaten in Rock Hill, South Carolina. 14 • May 8, 1961 - Joseph Perkins is the first Freedom Rider to be arrested after sitting at a whites only shoe-shine stand in Charlotte, NC. John Lewis is assaulted in the Greyhound bus terminal of Rock Hill, SC, after attempting to enter the white waiting room with fellow Freedom Rider Al Bigelow. • May 12, 1961 — Freedom Riders warned of violence ahead by Martin Luther King. • May 14, 1961 - Anniston officials give Klu Klux Klan permission to attack riders without consequences. The Greyhound bus door was held closed outside Anniston, Alabama while the Freedom Riders were inside and the mob fire bombed the bus. The mob then attacked the Riders as they fled the bus. • When the Trailways bus reached Anniston, eight Klansman boarded the bus, attacked and beat the Freedom Riders. In Birmingham, Alabama, the riders were attacked as police and local officials watched as the mob beat the non-violent Freedom Riders with baseball bats, iron pipes and bicycle chains. • May 20, 1961 - Police escort abandons Freedom Riders. The Riders attacked again in Montgomery, Alabama leaving Congressman Lewis unconscious in a pool of blood outside the Greyhound bus terminal. Compounding all of this was a lack of medical assistance that Black bus riders could receive for injuries received. • May 23, 1961 - The Riders board buses from Montgomery to Jackson, MS under National Guard escort. They are jailed upon arrival under the formal charges of incitement to riot, breach of the peace, and failure to obey a police officer. • June 1961 - Freedom Riders are transferred to Mississippi's notorious Parchman State Prison Farm. Segregationist authorities attempt to break their spirits by removing mattresses from the cells. New Freedom Riders continue to arrive in Jackson, MS and be jailed throughout summer. Approximately 450 women and men, from May 4 through December 10, 1961, participated in the Freedom Rides. The Freedom Riders persisted in their fight for justice, and eventually their activism influenced and changed the landscape of race relations, civil rights, and human rights in the United States. The success of the Freedom Rides showed that nonviolent direct action could do more than simply claim the moral high ground; in many situations, it could deliver better tactical results than either violent confrontation or gradual change through established legal mechanisms. Chair Price read the proclamation: ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS A PROCLAMATION COMMEMORATING THE 60TH ANNIVERSARY OF THE FREEDOM RIDES WHEREAS, on May 4, 1961, thirteen Black and white civil rights advocates boarded Greyhound and Trailways buses in Washington, DC, to begin a journey to New Orleans, Louisiana, riding 15 side by side, on interstate highways through the Jim Crow South — through Virginia, North Carolina, South Carolina Georgia, Mississippi, and Louisiana; and WHEREAS, the Freedom Rides involved approximately 450 women and men, from May 4 through December 10, 1961, who sought to challenge the non-enforcement of the United States Supreme Court decisions in Morgan v. Virginia [1946] and Boynton v. Virginia [1960] which ruled that segregation in interstate transportation facilities, including bus terminals, was unconstitutional; and WHEREAS, the Southern states had ignored the rulings and the federal government had done nothing to enforce the rulings; and WHEREAS, the Congress of Racial Equality [CORE] and the Student Nonviolent Coordinating Committee [SNCC] sponsored the Freedom Rides and worked in collaboration with the Nashville Student Movement and the National Association for the Advancement of Colored People; and WHEREAS, the Freedom Riders were inspired by the 1947 Journey of Reconciliation led by Bayard Rustin and George Houser and co-sponsored by the Fellowship of Reconciliation and the then-fledgling CORE, and like the Freedom Rides of 1961, the Journey of Reconciliation was intended to test an earlier Supreme Court ruling that banned racial discrimination in interstate travel; and WHEREAS, the Freedom Riders encountered mob violence, fire bombings, and police brutality, and arrest and incarceration for trespassing, unlawful assembly, violating state and local Jim Crow laws and other alleged offenses; and WHEREAS, President John F. Kennedy and Attorney General Robert F. Kennedy called for a "cooling off period" and condemned the Freedom Rides as unpatriotic because they embarrassed the nation on the world stage at the height of the Cold War, to which James Farmer responded, "We have been cooling off for 350 years, and if we cooled off any more, we'd be in a deep freeze"; and WHEREAS, the Freedom Riders persisted in their fight for justice, and eventually their activism, influenced and changed the landscape of race relations, civil rights and human rights in the United States; NOW THEREFORE, the Orange County Board of County Commissioners, on behalf of the people of Orange County, hereby proclaims May 2021 as Freedom Riders Month in Orange County in Commemoration of this 60th Anniversary of the Freedom Rides and in tribute to the Freedom Riders, the women and men who fought for justice in the United States of America. The 4th day of May, 2021. Renee Price, Chair Orange County Board of Commissioners 16 A motion was made by Chair Price, seconded by Commissioner Bedford, to approve and authorize the Chair to sign the proclamation. Roll call ensued VOTE: UNANIMOUS Chair Price said there is a virtual event on May 5, 2021 commemorating the Freedom Rides. She said there was also an interview on WCHL yesterday. Chair Price asked if the Board should research if an apology, pardon or something else would be appropriate for Bayard Rustin, who served on the chain gang in Roxboro. Commissioner Dorosin said it is important to remember Orange County and Chapel Hill's history with the Freedom Rides. He supported finding out more about what the County could do to rectify this. Chair Price said the gentlemen were arrested in Chapel Hill and held in Hillsborough, before serving on the chain gang. Commissioner Greene said she worked on getting the historical marker on Columbia Street. She said the Reverend Jones' name is not on the plaque, due to state requirements that a person must be deceased for twenty-five years before their name can be put on a plaque. Annette Moore said the BOCC is so well informed. She said Bayard Rustin spent 22 days on the chain gang, and he sent a letter to the New York Times about prison reform, as a result of his time in Orange County. She said she would look into whether the Orange County Board of Commissioners could pardon Bayard Rustin, and others. She said he has been pardoned for other Jim Crow law crimes. Annette Moore said there were 4 buses involved in the Freedom Rides, but 2 buses never arrived. She said the original 13 riders were stopped, and after that 300 riders followed in their path, but were jailed in Mississippi. Chair Price said in the abstract, there is a brief timeline of the Freedom Rides during 1961, which eventually reached Louisiana, but it was difficult. Chair Price thanked the Freedom Riders for their strength and determination. f. 2027 World University Games Update The Board received information and an update on North Carolina's progress in the bid process for the 2027 World University Games, an event of the International University Sports Federation (FISU). BACKGROUND: The North Carolina Bid Committee (NCBC) is working to bring the world's largest event for student-athletes to North Carolina and specifically the Triangle area. In recent months, the NCBC has received requests for presentations to local groups interested in the bid and prospects for the Games. The NCBC has presented to the Durham Sports Commission (DSC) Board of Directors, the North Carolina Travel and Tourism Board, the Planning and Legislative Committee of GoTriangle, and the Cary Chamber of Commerce Board of Directors. Bonnie Hammersley introduced Hill Carrow, the CEO of the North Carolina Bid Committee. Commissioner Fowler left the meeting at 8:10 p.m. 17 Hill Carrow gave a brief description of the World University Games. He said the bid committee is working to bring the games to the area in 2027. He said he is presenting to local organizations because the Triangle has been designated the United States' "candidate city" in the competition to be awarded the 2027 World University Games. Commissioner Fowler rejoined the meeting at 8:11 p.m. Hill Carrow said the formal process for awarding the games begins in September, and all are working to put together the information and resources needed for the proposal. He said the award process will take a year. He said the awarding committee is based in Lausanne, Switzerland, and the main competition is coming from South Korea. He said there are many steps in the process. Hill Carrow said both Roy Williams and Mike Krzyzewski coached in the World University Games, and Hubert Davis also played. He said more athletes and coaches from UNC-Chapel Hill have participated in the World University Games than any other university in the state. Hill Carrow said this event celebrates college and university sports, but also includes an educational component. He said it will have a huge economic impact of-$150 million. He said facilities at UNC would house delegations of athletes, coaches, and staff. He said this is the second largest Olympic sports event in the world, and is the largest event for student athletes. Hill Carrow said the region has experience in hosting these types of events. He said the US Olympic Festival was successfully hosted in 1987, and the Special Olympics were successfully hosted in 1999. He said there has been a lot of growth since 1999, and he has full confidence in region's ability to host. Hill Carrow said there are two games held every other year in the odd years, and the winter games will be held in December in Lausanne, Switzerland. He said this is a long- standing event, with a 60-year history. Hill Carrow said at the time of the event, support services like EMS and the Sheriff's department would be needed. He said the area already has everything in place like dormitories, sports facilities, etc. He said it takes 60 venues to handle everything. Hill Carrow said VIPs and Olympic athletes will attend, and the Chancellor of UNC is involved and supportive. He said the goal is to have an event that is bigger than all of us, and everyone is working towards a common cause. He said Duke and Durham Technical Community College are also involved, and cultural activities will be held at the community college. Chair Price said it is exciting bringing so many partners together. She said it will have a significant impact on everyone's lives if it is awarded. Commissioner Fowler said she would be happy to help present the proposal in Lausanne, Switzerland. Hill Carrow said they do plan to take a delegation to Switzerland in December to speak with officials there. He said he is very familiar with the event, but it will be helpful for others to see it in action. He said there is a modest fundraising effort already underway, and there are several corporate sponsors involved. g. Presentation of Manager's Recommended Fiscal Year 2021-22 Annual Operating Budget The Board received a presentation on the County Manager's Recommended FY 2021- 22 Annual Operating Budget. 18 BACKGROUND: Each year during the month of May, the County Manager presents the Board of County Commissioners with a recommended spending plan for the next fiscal year. During the meeting, the Manager will provide a brief presentation of the Recommended FY 2021-22 Annual Operating Budget. The Board of County Commissioners will conduct two Virtual Budget Public Hearings—the first at 7:00 p.m. on Tuesday, May 11, 2021, and the second on Thursday, June 3, 2021. In addition, the Board has scheduled the following Virtual Budget Work Sessions: • May 13, 2021 —Virtual Budget Work Session with Chapel Hill-Carrboro City Schools, Orange County Schools, Durham Technical Community College— Orange County Campus, and Outside Agencies. • May 20, 2021 —Virtual Budget Work Session with Fire Districts, and County Departments within the following Functional Leadership Teams: Public Safety (Courts, Criminal Justice Resource Department, Emergency Services, and Sheriff); Support Services (Asset Management Services, Community Relations, Finance and Administrative Services, Human Resources, and Information Technology); General Government (Board of County Commissioners, Board of Elections, County Attorney, County Manager, Register of Deeds, and Tax Administration); including Non- Departmental items. • May 27, 2021 —Virtual Budget Work Session with County Departments within the following Functional Leadership Teams: Human Services (Child Support, Department of Social Services, Department on Aging, Health, Housing and Community Development, Human Rights and Relations, Library Services, and Cardinal Innovations); Community Services (Animal Services, Cooperative Extension, DEAPR, Economic Development, Orange Public Transportation, Planning and Inspections, Solid Waste, and Sportsplex), including Non-Departmental items. • June 8, 2021 —Virtual Budget Work Session for Board to review budget amendments and finalize decisions (Resolution of Intent to Adopt) on the FY 2021-22 Annual Operating Budget and the FY 2021-26 Capital Investment Plan. • June 15, 2021 —Virtual Regular Business Meeting for the Adoption of the FY 2021-22 Annual Operating Budget and the FY 2021-26 Capital Investment Plan. All meetings start at 7:00 p.m. Bonnie Hammersley made the following presentation: 19 Slide #1 ORANGE COUNTY NORTH CAROLINA FY2021-22 COUNTY MANAGER RECOMMENDED BUDGET Bonnie Hammersley said under state law the Manager is required to present a balanced budget to the Board of County Commissioners. Bonnie Hammersley said the previous budget was passed during the beginning of the stay at home order due to the COVID-19 pandemic. She said the FY22 budget is being presented during a period of cautious optimism. She resumed the PowerPoint presentation: Slide #2 ORANGE COUNTY FY2021-22 BUDGET BUDGET PRIORITIES Prioritize funding ofthe social safetynetservices Redirect discretionary spending and apply one time emergency measures to Wu nt a tax in crease Use the American Rescue Plan Act(ARPA)fundsto offset expenses Balance the interests and needs ofthe County's most vulnerahieresidents OnAhJGE COUNTY Bonnie Hammersley said the FY21-22 budget strives to balance the continuation of social safety nets with the property tax responsibilities placed on taxpayers. Bonnie Hammersley said the use of one-time emergency measures is not sustainable in the long-term. She resumed the PowerPoint presentation: Slide #3 ORANGE COUNTYFY2021-22 BUDGET K-shapetl recovery ORAjN COUNTY Bonnie Hammersley said recovery will not be evenly distributed. She said the federal government is offering some financial support through stimulus payments, emergency financial 20 relief, and enhanced unemployment relief. She said these measures are temporary and residents will need the County government to meet basic needs. She resumed the PowerPoint presentation: Slide #4 ORANGE COIJNTYFY2021-22 BUDGET Historical General Fund Revenues and Expenditures, .-Or— ORANGE COUNTY Bonnie Hammersley said County revenues exceeded expenditures the three of the last four fiscal years. She said FY 2019-20 are the audited results showing revenues above expenditures. She said General Fund revenues were 8% less than the amended budgeted amount. She said the final budget reflects the addition of Round 1 of CARES Act Funding, which the GASB requires to remain as unearned revenue until spent—$1.3 million was deferred revenue. She said expenditures for many functional areas were less than budget by $10.1 million (4.3%) from the operating budget. She said several departments came in under budget due to personnel vacancies and efforts to spend conservatively. She resumed the PowerPoint presentation: Slide #5 ORANGE COUNTYFY2021-22 BUDGET Projected General Fund Revenues and Expenditures ORANGE COUr Bonnie Hammersley said the FY 2020-21 is projected to end with breakeven results. She said the adherence to cost containment measures, including required hiring freezes and an improving sales tax forecast as COVID restrictions are lifted, will contribute our ending position. She said the future year projections reflect an improved post COVID economy; 45 sales tax growth in future years and 2% property tax growth. She resumed the PowerPoint presentation: 21 Slide #6 ORANGE COUNTYFY2021-22 REVENUE BUDGET ORpGE{COUfN,fTY Bonnie Hammersley said the total recommended operating budget, including the general, enterprise, proprietary, and special revenue funds, total $279.2 million. She said, of this amount, $244.1 million is the general fund. She said the total represents an increase of$5 million over the FY21 budget. Bonnie Hammersley said sales tax collection represents a bright side of the revenue forecast. She said sales tax was expected to decrease by 4.5% compared to the FYI 9-20 budget, but this decrease did not materialize. She said current collection trends indicate a $1-2 million increase over FYI 9-20 budgeted amount. Bonnie Hammersley said other sources of revenue are miscellaneous, including inter- local agreements, donations, county facility rentals, and surplus items. She said Intergovernmental revenues include OPT, DSS, Health, ABC Revenues, Other State (Soil and Water, Child Support reimbursements, Safe Roads, and Juvenile Justice Program). She said Licenses and Permits revenues are for Franchise Fees distributed quarterly for State sales tax on video programming and telecommunication services. She said Charges for Services include Building and other Construction permits, EMS Charges, Sheriff Jail fees (housing State and Federal inmates), ROD Fees and Excise Stamps). She resumed the PowerPoint presentation: Slide #7 ORANGECOUNTYFY2021-22 EXPENDITURE BUDGET ORANGE COUNTY 22 Slide #8 ORANGE COUNTYFY2021-22 BUDGET FY 2021-22 REVENUEASSUMPTIONS •Ra�luation .. a au � ami p.rs�ioa wAu.mtivlw .arrem wm-is .�zs p•rsiaam p,:�•.nv.w• Y6giv of Bne penm+E2166.581 •PropertyTex Rete Increase .proW#1ra[aimwao J.eCmb-.Siepw E190MAsamWW4w Sales Tax .iz.+,aea•1•ry wowln•I:«prlpmyrB�r:eye m.�m•el:Mmnnrize••.<aal,eun••im Lprver rlmamplq'menlnmeavtlipnnumvr Spentlln¢Opm ABPA SIImulvvvmtlenlNw Svlvs •Am enwn Rescue Plan AM Funds-$33M ORANGE_CRUNTY Bonnie Hammersley explained the revaluation process. She said the State of North Carolina requires counties to publish revenue neutral rate, which is the rate that would produce the same amount of revenue should the revaluation not have occurred. Bonnie Hammersley said sales tax collection has been strong, and is a 12% increase from FY20-21 budgeted amount. She resumed the PowerPoint presentation: Slide #9 FY2021-22 RECOMMENDED BUDGET ANNUAL DEBT SERVICE FYW22 $23.536.293 59% $f6,490.984 41% $40.027.277 FYI.2Y 522.71-75 S17,P24.779 S40.655.453 NMv,S10m11lbn McruaveumFY2e10wmpW FY2031 ORANGE COUNTY Bonnie Hammersley said this table shows the increase in debt service is related to the 2016 education bonds for schools and affordable housing. She resumed the PowerPoint presentation: Slide #10 FY2021-22 RECOMMENDED BUDGET FY 2019-20 IFY 2020-21 �0 Total 7.95 6,02 1 87 r-FI�m•� �pam��.� _ ORANGE COUNTY lays I u-A 23 Commissioner Dorosin asked if it is possible to spread the tax rate increases out over the next three fiscal years. Bonnie Hammersley said originally, she expected to raise the tax rate to 4.22 cents, but one-time revenues were used to offset the increases. She said in FY20-21, taxes were not raised to pay for debt, but that cannot be done again. Commissioner Dorosin said it seems like the Board did in FY21 what he was proposing for FY22. Bonnie Hammersley said in future years there may be other revenues that help keep tax rate increases low. She said the County has to pay the debt, and it must balance economics versus what the residents need. Slide #11 FY2021-22 RECOMMENDED BUDGET EDUCATION chapm Hill Carrboro city SCM01SICHas) TF.", ® 6�. 3�® ON�GEcC�OUMY Bonnie Hammersley said Chapel Hill Carrboro City Schools (CHCCS) saw an increase of 136 students, while Orange County Schools saw a decrease of 82 students for FY22. Commissioner McKee asked if the student population figures for the two school systems were projections from the state, or were actually based on how many are attending right now. Paul Laughton, Finance and Administration, said these numbers are from the Department of Public Instruction (DPI), and are projected for next year. He said this is typically the number staff uses to create the budget. Commissioner McKee said he would like to know how many students are attending the school systems as of May 1, 2021. County Manager said she would bring that information to the May 13 budget work session. She resumed the PowerPoint presentation: Slide #12 FY2021-22 RECOMMENDED BUDGET EDUCATION $M.uassis s541,5M �� 369i sn lvw ®®® 53C 937,171 ,3200.8e2 $4 M7 JffL 10 ORANGECOUNTY 24 Bonnie Hammersley said this was the second time a Manager has not recommended an increase in the per pupil rate; the last time was during the recession in 2009-2010. She resumed the PowerPoint presentation: Slide #13 FY2021-22 RECOMMENDED BUDGET EDUCATION �� sTs.we $17,303 $1.654.662 y $6.203 ORANGE COUNTY Slide #14 FY2021-22 RECOMMENDED BUDGET EDUCATION PY20194D S4 M.25 S E�21 49,5% FY2020-2i 34 367.W S14.75 49.4% ORANGE COOUN TY Slide #15 FY2021-22 RECOMMENDED BUDGET EDUCATION •fmIYGH CarntyxraMn!or tmrwa.i ix SAJ.ry,Bex.Af.,Mml Mturttnc.,n wNYls edWlfmrtN oaerarir�yrel dd .W., lP expareea •.nwHam een ramsse5chafarenlpa/ Art�Ge T IS sores ax brn'udee an adenal $Sp.ODOin FY2O21-.^2 ear[nerrsx�R So WarkfMtlalive. ORANGE COUNTY Ak]RT3[CAROL- 25 Slide #16 FY2021-22 RECOMMENDED BUDGET OUTSIDE AGENCIES ❑A permissible use of dhe American Rescue Plan Act(ABPA)funds Is support of non-profit agencies.The outside agencies are 101%funded with Al Base at $1,388,178 Supplemental 18 $288,774 Total $1,821,589 O The Board of County Commissioners established a target of 1.27 of general Fund expenses to outside agencies,FY2021-22 allocabs 1.44% to outside agencies. ORRAAf�YGE OUMY Slide #17 FY2021-22 RECOMMENDED BUDGET FIRE DISTRICTS FIRE DISTRICT REVENUE REQUESTED RECOMMENDED NEUTRAL TAX TAX RATE TAX RATE RATE INCREASE 0.00 $00763 ORAS'GE CSO NTY Slide #18 FY2021-22 RECOMMENDED BUDGET EXPENDITURE REDACTION INITIATIVES ❑Departments compiled with a.mandated 5%reduction in ell seven (7)depamnents were exempt(5500,600) . 0 No across the beard wage increase Far County Emplcy--($1.200.000) 0 Maintain Travel and Training funds restrictions-(:8456,DOOJ 0 l Services-close McDougle Branch and expand Cybrary hours, decrease hours at Hillsborough branch from 63 hourslweek to 54 hourelweek ($148,053) ❑DEAPR-reduce seasonal staff at Blackwood Farm Park dunngconsfruction, as well as other seascnal staff reductions(892,251) D Solid Waste-Him 3 FTE tc replace the contract for residential recycling to munkipalities($486.000) d�iArc�E COILINTY Commissioner Dorosin asked if the departments exempt from 5% reductions could be identified. Bonnie Hammersley said Sheriff, Department of Social Services, Health, Child Support, Criminal Justice Resource, Housing, and Public Safety. She resumed the PowerPoint presentation: 26 Slide #19 FY2021-22 RECOMMENDED BUDGET COUNTY POSITIONS Child suppart Child—WI (2).375 FE $10,974 Federa11-1 Sewlces Officers Ceunly AEterney StaXAtlomey (1)100 FTE SX5,1 is Federal—. Criminal Jwlice Adtein 11)0.50F $AAO ARP Resoume A Wafrt Emergency A--,t Fire (1)100 FTE $000 T—of Services Marsha- W-Isbe—o Yuman Riot, Evictb (1)1,00 FTE $0,00 ARFA wd Rel lens 0—m1e0 Expedlwr sad waste said waste 13)1.00 FFE $0.00 said waste FuXa Oel>a1111em 00— rwr. veep+ani...'rco.nwoenno.m..w..M.gm.nrwrvmua><aa�.cair..y OR,A�GE COUNTY Bonnie Hammersley said the Staff attorney position is increased to full time, and is supported by Federal and Local funds. Commissioner McKee asked where the Criminal Justice employee will work. Bonnie Hammersley said the Criminal Justice Resource Department. She resumed the PowerPoint presentation: Slide #20 FY2021-22 RECOMMENDED BUDGET 1-n+emme.eeerrecrrve.anaary f.a$$z .nmyaraeo,ore.selrywm WanefwpHm�enf aercmmAoraye+npro>,.� lmn.$}dpSAH'houno$f5.ddperheuren OcroBexf,YpN Bonnie Hammersley said merit increases will be budgeted, but effective in January 2022. Chair Price said she wants to research a cost of living increase for employees, and asked if could be done in tiers. Bonnie Hammersley said a cost of living increase would be $1.2 million. Chair Price asked if that includes department heads. Bonnie Hammersley said yes. She said merit increases are applied to the base salary, and there are three tiers to performance increases. She said it benefits lower paid employees, as it is a higher percentage for them. Chair Price said merit increases are dependent on the relationship between staff and supervisors. Bonnie Hammersley said there is a new performance evaluation tool, which is more objective. She resumed the PowerPoint presentation: 27 Slide #21 FY2021-22 RECOMMENDED BUDGET AMERICAN RESCUE PLAN USE S 1,129,950 E 50.004 S T90,05r 3 30,751 5 50000 S [19.]28 3 228,41 s rsoa S 7,010 S EB0,000 S 3,28r,49B ORANGE COUNTY Slide #22 ORANGE COUNTYFY2021-22 BUDGET ORANGE 01U.r Slide #23 FY2021-22 RECOMMENDED BUDGET BUDGET DOCUMENT AVAILABILITY ❑Cierkto Board of Commissioners ❑County Finance&Adm inistrative Services Office G Orange County Library ❑Chapel Hill Public Library ❑Carrboro/McDougle Branch Library ❑Orange County Website-http,.//nrangerountync.gov -Q.:_— ORAINNGE COUMY 28 Slide #22 FY2021-22 RECOMMENDED BUDGET MISSION STATEMENT Orange County—ists to provide governmental services needed by our Residents or mandated by the State of North Carolina. To provide these quality services etflciently,we must; ElServethe Residentscf Crange County-Our Residents Came First ❑Mend on the energy,skills,and dedication of all our employees and volunteers; ❑Treat all our Residents and Employees with fairness,respect, and understanding. Orange County Residents Come First oaa {c;Ou TY Bonnie Hammersley thanked the Board for their support. RECESS A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to recess the meeting. Roll call ensued VOTE: UNANIMOUS RECONVENE THE MEETING Commissioner Fowler was not yet present, but due to a quorum of board members being present, Chair Price asked for a motion to reconvene the meeting. A motion was made by Commissioner Hamilton, seconded by Commissioner Dorosin, to reconvene at 9:16 p.m. Roll call ensued. VOTE: UNANIMOUS 5. Public Hearings a. Public Hearing on the Financing of Various Capital Investment Plan Protects The Board conducted a public hearing on borrowing approximately $18,700,000 to finance capital investment projects and equipment for the fiscal year; and up to approximately $18,070,000 to refinance existing County loans and approve a related resolution supporting the County's application to the Local Government Commission (LGC)for its approval of the financing arrangements. The amount for refinancing may vary as staff further refines the analysis, and the financing and transaction costs are included in the loan amount. BACKGROUND: County staff estimates that the total amount to be financed for capital investment projects and equipment will be approximately $18,700,000 consistent with the County's Capital Improvement 29 Program. The statutes require that the County conduct a public hearing on the proposed financing. A copy of the published notice of this hearing is provided (Attachment 1). The notice of public hearing was advertised in The Herald Sun and the News of Orange. After conducting the public hearing and receiving public input, staff proposes that the Board consider adoption of the resolution (Attachment 2). This resolution formally requests the required approval from the North Carolina Local Government Commission (LGC) for the County's financing, and makes certain finding of fact as required under the LGC's guidelines. County staff has been in contact with the LGC staff, and staff expects no issues in receiving LGC approval. If the Board adopts the resolution indicating its intent to continue with the financing plan, the Board will be asked to consider a resolution giving final approval to the financing plans at the May 18, 2021 Business meeting. Under the current schedule, County staff expects to set the final interest rates and close by the end of June. Gary Donaldson, Chief Financial Officer, made the following presentation: Slide #1 ORANGE COUNTY NORTH CAROLINA Series2021 Limited Obligation Bonds Spring Financing Resolution en'�eU sL[nk-0rkiaaalaHke May 4,2021 Slide #2 Purpose a mvdvaeubuu neermgf r11med oaeaumgend-1-11--n--a1pn lcw-zfl Y o.I,eoara uppr—.—i,e Wffi Filing Losgleoverrunent[lrnmissllnappllsetron torsades toll Fin.� Y Fun-1— lnre,rmen[Nanmrpugh Nis urs ami di—d,1b1g1fa onds are x,rre6bva WeddT—AN...ft imergst In the Whined I1u4fire.Mom LiW y i,c vcM Farms andfuabrelA Middle School. ThaSerim]0211imiF�flbligaliont'eM,will hMvarioua Countgprojactl inclutling, -vehldas armflgwpnent(se rem ureful Nei: 59og,9flg -C .p pi-6—[uo1o201earsusefulw1: 510.2 -rnoo1-j-1up1.201re1su 1 Mel. $71-In TL11aSias Mlllbn r11,dR ncing dept.four flood Serle,—Ing$19milllon,-Series 2012,202,loan,201,eank& Anier§a and 2017 S.1m g,ik T mmaelLuncingxets��d5ga,pnn3xdtRgeFlrar�gul&oer rhemawrnylikpf theeontls. OR4NNGECOUNTY Commissioner Fowler rejoined the meeting at 9:18 p.m. 30 Slide #3 Spring Financing Projects a 5�&—Ratwovae 199,5w Mi,a N.ke Rooulce E IonlRav�atian 5205,779 ealhlll &5eavl Im rmemelm 5194,9d3 mrr,w SVKens Annau 9ianaravtw&RarvvRrns $335.A66 wv crass $na,so-3 ar Plumhl 195 353 uAlwF III 945.221 'lnt ,c�P,erila 557,290' B Eulldin Fa Im rawmal,tr $1,136,353 Eulldln 54xmwxnr 9:H ruraY $9x3,372 Ink CnnM Ahm',ndnla.n 293 327 Ff—Cann 302.532 5C WFIF"1,-9:lTk*ab1 m. S372,097 lid Y2asm-Impruamalrts 9.1®hA:la.Ae Iaow,rF $319,95'. la Aa Innaw,ws-Ema �rKcns $F61,C62 'In Rnplawn'arres-SMrKH __ 5io-a.;6g Comma�ke-.io�fs:em imm men❑ 5150.040 ®Iar<v..aM ter.par.Fe-,skor),e� 52.935.00 Perks-ue„ownions&feseme•1s Sa20,o06 Saor:s a:.-M.vrta'nai,oa&F:a�:,t 5599,3C4 Ors�a CnmPSchools-F.n ing Cyd:A nojcc:s $L,26C,366 Dr Sehaula-Pb.+lenanre S.Im re menb� 5651.506 Cha elradtt•a6sa Schools-A Ca tale 51.799.704 Che eIMWC nkhoala-014—trumm 51.519.261 .. cnapall�r lnoro— I,_plamnncat 6nfwran unlntmxcn ifi3L,7aP C NapalRiCaasEw7u 59n dols-Y.laws mainter,Ki A wy:.a,:d•5ss sL,ece,a5a pHnrdaF#xonln¢land Brkln� 5628.313 Q d fatal F1F F77 F03 '' NGE COUNTY 1,10F l I CAROLINA Slide #4 Refinancing Savings Analysis av araW, 1 1 a,l�t ,pPMMIi ORANGE COUNTY WORT]I CARGLINA 31 Slide #5 Key Debt Model Metrics 3C42 L33L�. -a- 16A>1fr �paJ az ia�a case 1�.3a1i �o�x gaaan. aasx 16.e01[ ]LVS d'S]8�4 aSaO 15-0Qe ]QEti 6T G6n 1<iek 1d.S5n —T 7..93.9 it 19.T33. 2o3R Jxaza a i3R ia.®an ]019 JR.Ja?t aOaH sisal NOW hxlUdea"3Pn'23K B—Cro 01.M.le 2021.202"6 r/P proIM ORANGE COUNTY I I I CAROLINA Commissioner Hamilton asked if "Debt to AV" could be explained. Gary Donaldson said it was assessed value, or the tax based. He resumed the PowerPoint presentation: Slide #6 Key Financing Terms A Security Pledge-County assets and annual County appropriations Y Maturity Term-S-20k'ear maturities.matches the useful life of the assets i* Estimabed Interest Rates-2-a%subject to market conditions 5edes 202 1 Limited Obllgatlon Bonds Maximum Annual Debt serylce not exceeding 51,4 All IIon j FY 2922-23) Y Souroe of Repayment-property Tax,Solid Waste Fees and Sportsplex Fees Y Limited Obligation Bonds are Subordinate Lien to AAA General Obligation Bonds Y Anticipated Limited Obligation Bonds,-AAVAA+,IAA+from Moody's,Standard&Poor's and Fitch.Ratings *r_a— ORANGE COUNTY N401M I CAROLINA 32 Slide #7 Questions/Comments ORANGE COUNTY raorcn c uuoLma Commissioner Dorosin referred to the list of spring financing projects, and asked if the list could be more clearly defined. Gary Donaldson said the projects on the list are firm amounts, with bids in hand. He said, for example, the bids are coming late on the Blackwood Farm project, and there may need to be adjustments. He said bonds will not be issued without firm estimates. Commissioner Dorosin asked if there is a firm date for cutoff. Gary Donaldson said doing the issuing in May gives the County time to put a good list together to go to the Local Government Commission. Commissioner Dorosin asked if the County can only borrow once a year. Gary Donaldson said the County can borrow any time of the year, but it has become Orange County's practice to borrow once a year. Commissioner Fowler asked if the County still has the highest bond rating. Gary Donaldson said by going out for financing in spring, the rating agencies get used to seeing the County. He said the County has a triple A rating from all three rating agencies. He said the County has a strong credit story throughout the pandemic, and all the credit characteristic are very strong for the County. He said the long term planning model has served the County well. Commissioner Fowler said the estimated interest rates are 2-3%, and asked if staff has worked with a worst-case scenario model. Gary Donaldson said 4% is built into the model. Commissioner Fowler said it is conceivable that numbers could come in less than that. Gary Donaldson said yes. Commissioner McKee asked if there an estimated timeline for the Blackwood Farm bids. Gary Donaldson said May 26, 2021. Commissioner McKee asked if there is a plan if the bid comes in higher than expected. Gary Donaldson said staff would go to the market to determine a financial solution to not impede the project. Commissioner McKee asked if it would be better to delay the project. Donaldson said there would need to be a discussion. He said the project might be removed from the financing, and this is a preliminary financing plan. Commissioner McKee said material and labor costs have escalated. Commissioner Hamilton asked if a project were to be delayed would the debt service estimates change. Gary Donaldson yes, there would be a reduction in the interest only payments. 33 A motion was made by Commissioner Dorosin, seconded by Commissioner Fowler, to open the public hearing. Roll call ensued VOTE: UNANIMOUS PUBLIC COMMENTS: None. A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to close the public hearing. Roll call ensued VOTE: UNANIMOUS A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to adopt a resolution supporting an application to the LGC for approval of financing, and authorize the acceptance of comments before 9 a.m. on May 6, 2021. Roll call ensued. VOTE: UNANIMOUS b. Unified Development Ordinance Text Amendments — "1601)" Legislation The Board conducted a public hearing, receive the Planning Board/staff recommendation and public comment, close the public hearing, and consider action on County- initiated amendments to the Unified Development Ordinance (UDO) to conform County regulations to a new chapter, 160D, of the North Carolina General Statues. As a result, amendments to Appendix F of the Comprehensive Plan and to the Planning Board's and Board of Adjustment's Rules of Procedure are also necessary. BACKGROUND: In July 2019, the North Carolina General Assembly adopted legislation that entailed the first major recodification and modernization of city and county development regulations since 1905. The effort was several years in the making, beginning in 2013 when the endeavor was initiated by the Zoning and Land Use Section of the NC Bar Association. All local governments in North Carolina are required to adopt conforming regulations by July 1, 2021 (pushed back from an earlier date due to the COVID-19 pandemic). A blog post by staff at the School of Government at UNC-Chapel Hill provides helpful background information on the legislation: https://canons.sog.unc.edu/chapter-160d-and-other-zoning-legislation/ Planning and County Attorney staff prepared UDO amendments to comply with the new legislation with the aim of leaving existing processes as unchanged as possible while also conforming the LIDO to statutes. There are a limited number of proposed revisions that are more substantive in nature and are being proposed to conform the County's UDO to State requirements and best practices. These more substantive revisions include: 34 • Eliminating the option for a "Conditional Use District" (CUD) from the UDO. Processing CUD applications are reviewed using a mixture of legislative and quasi-judicial processes, which can result in much confusion. Eliminating this type of process was one of the impetuses for the modernization of the statutes. In the 2000's, the NC General Assembly amended the statutes to allow for "Conditional Zoning Districts" which, arguably, negated the need for CUDs. (As a note, "conditional zoning districts" are now called "conditional districts" as a result of the terms used in NCGS Chapter 160D.) •Staff proposes to add two new Conditional Districts to the LIDO to replace the CUD — a residential conditional district (R-CD) and a non-residential conditional district (NR-CD). •Elimination of the CUD will result in a reorganization of how major subdivisions are defined in Article 7 and the review process followed, but the review and approving staff/boards remain the same. • Having just one class of Special Use Permit (SUP) and having SUPs heard and decided upon only by the Board of Adjustment (BOA) as the BOA is best suited to conduct quasi-judicial matters. •There are currently Class A and Class B SUP uses. Class A uses are heard by the Board of County Commissioners (with a recommendation by the Planning Board) and Class B uses are heard by the BOA. •Instead of having the BOCC conducting quasi-judicial matters, uses that currently require a Class A SUP would instead be approved via new conditional districts, which are legislative decisions. The BOCC would still be the decision-maker for these uses, with review and recommendation by the Planning Board, only the review process is different. ■ The one exception to this is for "Short Term Rental, Large — Host Occupied" • Current Class A SUP use in AR & R-1 proposed to remain a SUP use in these districts. These potential uses are defined as providing more than three guestrooms for up to one week of rental or lease. The host-occupied nature of the use does not seem to warrant discontinuation of an SUP option in the AR & R-1 districts. Review/decision would change from BOCC to BOA. • Additionally, could be reviewed via a conditional district which would be reviewed by the BOCC. (As a note, many uses have more than one way to be approved, as denoted in the Table of Permitted Uses [Section 5.2 of UDO]). •The draft PowerPoint presentation in Attachment 6 includes charts listing the uses that currently require Class A and Class B Special Use Permits. •Note: This is an aspect of the amendments that is not strictly required by Chapter 160D but is a best practice in North Carolina and recommended by the County's legal staff. As noted above, amendments to Appendix F of the Comprehensive Plan and to the Planning Board's and Board of Adjustment's Rules of Procedure are necessary as a result of the LIDO amendments. The proposed amendments to the Comprehensive Plan are included in Attachment 2 while the Planning Board's Rules of Procedure amendments are in Attachment 3. 35 Joint Planning Area (JPA) Review: In accordance with the Joint Planning Agreement with the Towns of Chapel Hill and Carrboro, the amendment package was sent to Town staffs on February 26. Town of Carrboro planning staff sent the letter in Attachment 5 in late March. Town staff found no inconsistency with the Joint Planning Land Use Plan. As of the writing of this abstract, no comments have been received from the Town of Chapel Hill. Planning Board Recommendation: The Planning Board reviewed this item at its April 7, 2021 regular meeting and voted unanimously to recommend approval of the amendments. Draft minutes from the meeting and the signed statement of consistency are included in Attachment 4 and meeting materials are available at: http://orangecountync.gov/AgendaCenter/Planning- Board-26 Prior to making its recommendation, the Planning Board had reviewed the materials in an "Ordinance Review Committee" meeting on March 3, 2021 and had also received an overview of the topic at its September 2, 2020 meeting. Materials for these meetings are also available at: http://orangecountync.gov/AgendaCenter/Planning-Board-26 Board of Adjustment Review of Rules of Procedure: The Board of Adjustment (BOA) began review of the revisions to its Rules of Procedure (ROP) at its April 12, 2021 meeting and will continue review at a subsequent meeting. Materials for these meetings are available at: http://orangecountync.gov/AgendaCenter/Board-of-Adjustment-24 As a quasi-judicial board, the BOA has amendment authority over its ROP. Planning Director's Recommendation: The Planning Director recommends approval of the: 1. Statement of Approval and Consistency indicating the text amendments are reasonable and in the public interest as contained in Attachment 1. 2. Amendments to the Unified Development Ordinance (UDO) and 2030 Comprehensive Plan as contained in Attachment 2. 3. Amendments to the Planning Board's Rules of Procedure as contained in Attachment 3. Perdita Holtz, Planning Systems Coordinator, made the following presentation: Slide #1 60V UDO Amendments C}utline 2 •Overview •Information on Dxision Types •Revisions that Modify CurrenC Orange Caunty Prackiees •IncludSng uses chat are currently reviewedvla one of two SpecSal Use Permit processes •Revisions Ca Comprehensive Plan •Revisions to Rules of Procedure for Planning Board and Board of pdyustment 36 Slide #2 •Notes far future Review/Study •Recommendations Slide #3 General C7verview 3 Slide #4 •NC General Assembly adapted legislation in July ZD14 that entailed the complete reorgganization and modemlzation of the state's planning and development regulation statutes, •Previously,planning and land development regulations were in Chapter 153A, Article 18(for counties)and Chapter 1fi0A,Article 19(for citieal. •Now skandardized-same regulations far counties and rides,unless a specific difference is noted. •Previously scattered rules related to land use regulation alw coruolidated. -Catlifled In new ChaPmr 160D •All local governments in NC must comply with the new legislation. •Driginady,all local governments had to adapt reused codes 6y January t,2DN. •Due to COWID the deadline date was extended to July 1,7D2i. of Amendments I Over 3II .— DO have revisions. • Includes same corrections that are"housekeeping"in mature rather than directly relatetl to ibOD.(5pellinglgra mmar and Secticn referer�e correctSons) •Rraposed revisions are footnoted as necessary,as staff always does to better explain the reasons for revisions. •The large majority of proposed revisions are not modifiable since they must 6e adopted because of the State legislation. •Limited number of revisions that modify current practices used by Orange Caunty. Information on Decision hypes • Legislative •fZuasi-Judicial • Administrative IGrnerning Bssard-BmCCj iBaard of Adjusxmenx} (Steffy • Adppx,Amend,or Appeal an Sperial Use Permits Ordxraance Varlanaex • Implementation, • 17�1f1td Dsvrk Grdwwtc• • Appe!s tram admirsiatratire administrate©n,or tixxanrndm t•°Pi'ts"�x decls�nns enforcement of • �SEI wQx`ts�'1 wartlonak and Evidrent9ary Hearing development regulations • Ps�lic Hearirvg Swam textimony Appticatian of abiec[ive • General p�ihtic opinon alloyed C tent,materiae,and standards}Hund� • Ddeecte;en makers make skmstnntial evidence reQuiatiarss(UPQI det^�i�ation ht eed hat hey Hearsay cannot 6e basis ar decision Lan include minor tM trot r� �mii+ixy+alt �SH ,�y�y ez�xat eoessary and defined madificat{ara nsidrnts maia»w o stindlnp to ah takkabout matxars outsMa of partlelpat� ' Wa exercise of discre[i� • Gtntra6 ps0lsc�inlorr n Hoe saupht •m�sst apply standards • Decision makers apPlY starrdards that are already set • Wo contact asstside of hearing- 37 Slide #5 Impartiall[y is rrillcad Slide • Summary of Revisions that l+vlodify Current Practices Remove from UDQ Replace with. Conditional - LsidentiaL ConditionalDistrict Use DistHctConditional District Class A Spt>rial =tCC is still decision-ma Permitboard,only thL of type i5UP1process is different words"Conditional e:wd►ds � Slide #7 ing District" "Cbndltionat Destnitt:" Reviseons that Modify Current Practices • Eliminating the option fflr a "C�nditianal l9se District"(CUp}from the UDQ. • CUR appliratimns are reviewed using a mixture off legislativeand gksasi-judicial processes,which can result in mtxh confusion. • Elimfnatfng this type of praess was one of the impetuses far the 1 fiRR re-write, • In the'ORs,the NC Legislature amended the statutes to allow for"Conditional 2oninq Restricts"(now called"cmnditianal districts"in 1bOR}which,,arguably, negated the need for CURS. • Orange Coun ty has n©t processed a CUR in aver a decade. 38 Slide • : Re�+isions that Mortify Current Practices • Hanly one class of Special Use Permit(SUP and haying SUPS heard and decided upon onky by khe Baard of Adjustment{ OA). • Currently have Class A SUP(decided by B{]CC]and Class B SUP{decided try BOA) Chair Price • The 60A is best suited to conduct quasi•judiciaf matters. • Current Class A SU P uses would�reviewed through the"canditi©nal district"process, a legis[otive process as opposed to quasi-judicial process., • As a note,having the f14A 6e the only conductor of quasi-judicial matters is not strictly requiredbY the]60D amendments;however,it is a best•pradice throughoutNorth Carolina.,especially since conditional districts have been an option since the`Uas,and Is recommended by the CauntyAttarney'sofftce. • In keeping with statutes artd the restriction on general public participatSon in SUP cases {persons must have"standing"to participate],SUP appfieatfons would continue ko require pasting of sign and mailed notices but a legal ad would na longer 6e run.. - hhailing would still be 1,a00feet even though statutesrequire only"abutting"(touching) property owners be natltled. asked if there is recoursefor applicant if they disagree with the i•. • of Adjustment. She asked if the criteria for selecting the Board of Adjustment would change. Perdita Holtz . • the i•. • of • ustment currently hears Special Use Permits, • the Superior Court hears appeals. She said staff has not discussed changes to the selection of the Board • • Chair Price clarified that all appeals would go to Superior Court. Perdita Holtz said yes. She said the uses that the BOCC currently reviews under class A are being converted to conditional district uses, and are not being given to the BOA. She said the BOCC will still hear these cases. She resumed the PowerPoint • • Slide #9 Gl�rrent Glass A SUP Uses that will change to conditional Cold 5torage Facility Golf Coww Composting district review process lcontinued decision authority by BpCC} Operation Airports,. 39 Slide #10 Current Class 5UR Uses- Review by Board of Adjustment care F�Iftity Kennet,Class 11 Mi'robnewery(Production Only) Taxidermy(in AR district) r v less than 700 tc�t in hewht It—abRec onal Facility(in some districtO CommunIty Center(in some districts) up Care Facility MuseUrnIlllllllllllllllllll� _Llp HOrre RetrLat center(in SM,districts) Commissioner Hamilton asked if there are criteria to determine Class A and Class B. {to remain SUP uses{ Perdita Holtzsaid Orange County chose .•1 to have two types of •- use permits. She said it appears that if a use was more intense, or had more of an impact, it would be reviewed by - BOCC. She said it is a long-standing tradition in the County. Commissioner Hamilton asked if the Board of Commissioners has the power to change what is a Class A or i Perdita Holtz said yes. She resumed the PowerPoint presentation: Slide #11 Current Class A SUP Use that will change to 5penal Use Permit Slide #12 {BOA reviewldec4sion} OR canditional district review process {13OCC reviewldecision] •Short Term Rental,Large-Host Occupied •Provides mare than three guestraams for up to one week of yenta(or lease. +Hast aecupied nature of use does not seem to warrant discantronuation of an SUP option in AR ti R•1 districts{which wound 6e reviewed by BOAJ. •Added option to review via a canditional district{wfiioh is the case far many uses. Revisions that Modify Current E�ractices 12 •Two new"Conditional Districts"are proposed to be added to the UDQ to replace bath the CU®and Class A SUP process. -R-ED far residential proix[s and NR-E.D far non-residential pro]ects. • Elimination of the CUp results in a reorganization(and simplificationy of how mayor subdivisions are defined in Arttcte 7 and the review process used. -Currently:5 categories ai maidr suMivtslons • OvCr TO fats reriu�re{Class ASUP or Cor�dlnonal Use District,dePeMing onnumber of iot: and whan/yore esignaxion • Proposed:2 categories of major subdivisions • 4ver 20 lou requiresone of the new wnditfarral disxrlcxs •Amendments endeavored to keep existing approval boards and existing processes in place to the greakest extent feasible while confirming to statutory requirements and best practices, . 0 Slide #13 Revisions that Modify Current Practices Sli •Some proposed revisions are to allow for praetiees khat have long been allowed by State statutes but were never incorporated into Drange County practices. •The abSUty to elect to use an alternative to mailed notSfications for large-scale map amendments(C®mprehensive Rlan&Zoning dtlas} • Mirrimum'h page newspaper ad. • property owners with maiUng addresses outside the area of the newspaper's general circulation would still he sen[maned notifications. • Large scale: more than 50 properties awned h1`at least SO dltferenl property owners. •County Attorney's office desires to conform�ran�e County's regulations to State statute requirementslallowances. •' Revisions that Modify Current Practices 14 Slide #15 •Automatic amendment to the Future Land tJse Map of the Compre4iensive Plan if a Z©Hing Atlas amendment is adopted and the action is deemed inconsistent with the adopted Comprehensive Plan. • Fn other words,a separate process cannot 6e required if the governing troard[64CC[adopts a rezoning that's contrary to the Future Land�l3se Map. • New statutory requirement Revisions to Comprehensive Plan (Appendix F) •Necessary revisions to the"Land Use and Zoning Matrix"to add the two new conditional distracts. Recisions to Rules of Procedure Documents •Revisions to Planning Board and Board of Adjustment Rules of Procedure(RL]P}also necessary •Tenure and membership expectations are current[yin Sections t.lr.2(for Planning i3e3ard}and 1,8.2(Board of Adjustment) • 5taf!recommends[hat these Issues reside solely in the Advisory&acrd Policy and[he Boats-specific Rules of Pracetlure. •Planning Board has recommended approval to its revised ROP. •Board of Adjustment{BOA}began review of the revisions to Its Rules of Procedure at its April 12,2021 meeting and will continue review at a subsequent meeting. •As aquasi-judicial board,the 6DA has amendment authorityover its ROP. Noted for future reuiewJstudy 7 • Review the various Ratios in the zoning diskrick charts in Arkide 3 and the accompanying standards in Article 6(6.2 and 6.3}. •Many are likely obsolete,given other requirementsin the U[]0 and onEy add complexity to Ehe regulations. •Amendments related to performance bonds are necessary due to SL2019-79. {Noted in Section 6.14.16 of WOO) to be completed 41 Slide #16 Slide #17 soon. Slide #18 Additional Note for Future Consideration Holtz said a comprehensive plan is not a regulatory document. She resumed the •Statutes now require that,sf a local government exercises zoning authority,the local government also must have an adopted Comprehensive Plan that is"reasonably maintained." •TEmetrame for updates not mandated • !n a ti64D training session School of Gavemmen[staff offered that a fast growing community may need to update every 5-i0 years,a moderate growth community every 117.15 years,acrd a slow growing community could possibly go longer, + General planning practice(nalionwlde)1s to update every 14 years,usually commend ng with the release of Census data. •A recent Information Item memo on affordable housing issues written by the staff attorney to the BC1CC included recommendations to update the County's Comprehensive'Plan and subsequently create and adapt a „WPO. PowerPoint • • 42 Slide #19 Nanning :•. • and Manning Director Recommendations Board unanimously voted to approve all of the amendments at ! Directorits April 4, 21 meeting. UDO and Comprehensive Plan text. Planning Board Rules of Procedure documert. Slide #20 Recommendation for 1. Conduct the public hearing and accept the Planning Board recommendation and staff/public comment(s). 2. Close the public hearing. 3. Authorize the acceptance f written comment(s)via e-mait to the Board or by Department's 41 a.m.on Thursday,May 6,2021(addresses in abstract). 4. Schedule a vote to appmve the: a. Statement o(Consistency(Attachment 1), b. !!and Comprehensive Plan Amendments(Attachment 2l,and c. Amendments to the Rules of Procedure for the Planning Board and Board of Adjustment(Attachment J� at the Board's May 18,2021 business meeting. No additional public comments shatt be received on this item at the May 18,2021 business rr�eting. Commissioner Hamilton asked who determines how notification occurs for projects. Perdita Holtz said the Planning staff would bring it to the attention of the County Manager, and ask what the best notification method would be. She said the Manager would bring it the BOCC. Commissioner Hamilton said there have been many comments recently about notifications. She said the impact of a development can be larger than 1000 feet, and perhaps the County should consider widening the circle and making the signage more visible. Perdita Holtz said the signs notify a passerby that there is something going on. She said in other communities there is a yellow sign with a Z and a telephone number for residents to call the Planning department. She said Orange County puts more information on the sign to offer greater information, but there are concerns that there is too much information that is difficult to read. She said Orange County's 1000 notification boundary is far wider than what is required (only abutting properties), and is wider than most North Carolina communities. She said Orange County mails notifications for Planning Board meetings, which is unusual. She said Orange County also requires neighborhood information meetings, which are noticed and sign posted. She said a lot of processes happen before the public hearing stage, and Orange County goes far above other counties. Commissioner Hamilton said it is important to step back and consider the effectiveness of anything the County does. She said things change all the time, and it is harder to communicate than it used to be. Chair Price asked if the County should standardize its process of notifications. Perdita Holtz said newspaper notification would only be used for large scale zoning changes. Chair Price said the process should be standardized. 43 Commissioner Dorosin asked for some context on why the state legislature made these changes. He asked if the changes will expedite the process. He said there seems to be tension between what the legislature wants versus the local governments. John Roberts said his perception is that the state legislature has wanted to make it more difficult for local governments to regulate land use. James Bryan, Staff Attorney, said the notice requirements are older statutory changes than 160D, and are seeking to accommodate local governments with cost effectiveness. He said smaller communities were struggling with putting notice in newspapers and mailing notifications, due to the associated costs. He said the newspaper industry fought back, and said the notices are an important revenue source. He said this is a procedural minimum, and the County is able to do more, and has historically done so. Commissioner Dorosin said there is much to consider, including costs. He said a boundary has to be drawn at some point, but notification can have broader impacts. He said he would like to get creative in how notice is provided: notices posted in libraries, schools, community centers; use QR codes; print larger signs with just a phone number to call, etc. Commissioner Dorosin said there was a letter from the Town of Carrboro with questions, but he did not see a response. He said there was a question about treating single-family development differently than multi-family development. Perdita Holtz said she has spoken with Carrboro staff. She said the performance bond issue will come back later in the year. Perdita Holtz said staff will need to revisit the single family versus multi-family issues. She said, over the years, the State legislature has put restrictions on how much local governments can regulate single-family housing, and a future amendment may be necessary. Commissioner Dorosin said he does not want the County to do anything to encourage distinction between single family and multi-family. Commissioner Dorosin clarified that the class A and B distinctions are going away, with all SUPs going to the BOA, but the items that previously came to the BOCC will still continue to do so, just under a different name. He said this is a change in the nomenclature, and is not divesting the BOCC of its role in hearing more serious matters. Perdita Holtz said yes, that is correct. Commissioner Bedford is concerned about the practice of no longer mailing notifications. She said getting something in the mail is a good way to connect with people who may not pay attention to other forms of notification. Commissioner Dorosin asked if post cards could be sent. Perdita Holtz said yes, and staff sometimes already does so. Perdita Holtz asked if Commissioner Bedford is suggesting the removal of the alternative to even do the newspaper add in lieu of mailing notifications. Commissioner Bedford said yes. Perdita Holtz said large scale notifications could number tens of thousands, and a large comprehensive plan update would involve a great deal of public input during the process, and, as such, a newspaper notification may be more appropriate. Commissioner Bedford said she has never been through a comprehensive plan development, but thinks notification needs to be more than just newspapers. She said she has only ever seen true public engagement over issues of gun control and school mergers. Commissioner Greene asked if the law says the County has to use the newspaper. Perdita Holtz said it does not, and the County can choose to. Commissioner Greene said she would support putting notices in newspapers, in addition to other ways of getting information out. Chair Price said she was on the Planning board when the 1000 feet notification radius was decided. She said in rural areas, one's closest neighbor may be 1000 feet away, which is 44 still considered close in the such areas. She said the road signs need to be changed, as there is no way one can read them in a safe way. Craig Benedict, Planning Director, said there is a large-scale amendment coming up. He said the City of Durham is moving its water supply intake 1500 feet upstream, which impacts Orange County zoning. He said the County will notify 1500-2000 people who are affected by the zoning change, as well as those properties within 1000 feet of the actual area where the change will occur. He said there will be public meetings as well. A motion was made by Commissioner Hamilton, seconded by Commissioner McKee to open the public hearing. Roll call ensued VOTE: UNANIMOUS PUBLIC COMMENTS: Janine Zanin said the UDO reduces the notice from 15 days to 10 days, justified by state law. She said State law sets a basement level, and Orange County traditionally operates above the level. She said 10 days does not allow for enough time for a resident to read about, and plan for attending the meeting. She said the County should move in the opposite direction. She said the UDO gives a lot of discretion, and she would like to be consistent and predictable. She said the discretion was not well used for the Buckhorn Area Plan. She said Commissioner Greene and Chair Price commented recently on the need for more notice, and it is not clear why Planning staff would want to provide less notice. She said 1000 feet does not go very far in rural areas. She said neighbors at the top of her road recently received a notice, but she did not. She said she will be impacted by the same projects as her neighbors, but did not receive notice. She said Orange County's mission statement says Orange County residents come first, and this issue is an easy way to stand behind the mission statement. A motion was made by Commissioner McKee, seconded by Commissioner Hamilton to close the public hearing. Roll call ensued VOTE: UNANIMOUS A motion was made by Commissioner McKee, seconded by Commissioner Greene, to authorize the acceptance of written comments by 9 a.m. on May 6, 2021 and to schedule a vote on May 18 to approve a statement of consistency, UDO, and Comprehensive Plan amendments, and amendments to the Rules of Procedure for the Planning Board. Commissioner Dorosin asked if there is a process for making changes. Perdita Holtz requested that any changes be communicated to staff now, in order for staff to have the amendment packet ready on May 18th. Commissioner Dorosin requested that the 10 days of notification be changed to 15 days. Commissioner Greene requested more time to consider changes. Commissioner Hamilton agreed with Commissioner Greene and asked for more time to consider changes. Commissioner McKee agreed, and said a lot of time was spent on proclamations and special presentations, and it is too late to spend time to parse through the item. 45 Chair Price said she would like more time to digest this. She asked if the Board could still authorize acceptance of written comment and schedule a vote for May 18. She asked if the Board could discuss it on May 18th as well. John Roberts said yes. Commissioner Bedford said she supports changing the 10 days of notifications to 15 days. Commissioner Bedford asked if staff would help with setting parameters on large-scale map amendments, and when and how there will be mailings and associated costs. Chair Price asked who seconded the motion. Deputy Clerk to the Board said it was Commissioner Greene. Laura Jensen reminded the Commissioners of the motion that was on the floor. Roll call ensued. VOTE: UNANIMOUS Chair Price asked how Perdita Holtz would like to receive changes. Perdita Holtz said she would bring the original packet to the Board on May 18th, and all changes could be discussed at that time. c. Public Hearing on Renaming Braxton Bragg Court to Hydrangea Court The Board conducted a public hearing on a petition to rename Braxton Bragg Court (State Road 2212) to Hydrangea Court (see attached "Petition to Rename a Public Road Known as Braxton Bragg Court to Hydrangea Court" and "Map of the Road to be Renamed"). BACKGROUND: North Carolina General Statute § 153A-239.1 (NCGS §153A-239.1) grants a county the authority to rename any road within a county as provided by the statute and by a County Ordinance after the Board of County Commissioners has held a public hearing. The public hearing must be held at least ten days prior to the renaming the road and a notice of the time, place and subject matter of the hearing prominently posted at the courthouse, in at least two public places in the township where the road is located, and the notice of the hearing must be published in a newspaper of general circulation published in the County. The County may not change the name given a road by the North Carolina Board of Transportation unless the Board of Transportation agrees. The Orange County Board of Commissioners adopted an Ordinance entitled "An Ordinance to Assign and Regulate Road Names, House and Building Numbers in Orange County" (the "Addressing Ordinance") on December 13, 2011. The Addressing Ordinance § 6-34(b)(2)(b) allows property owners to request to rename a public road for personal reasons. In order to do so, the property owners must provide a petition including the existing road name, the proposed road name, the reason why the person(s) are requesting the name change, and the signatures of seventy-five percent (75%) of those persons owning property addressed on the road in question. The proposed road name must conform to the requirements of Addressing Ordinance § 6-34(b) and the name change may only be approved after a public hearing is held on the matter as provided in Addressing Ordinance § 6-36 and the Board of County Commissioners have approved the petition for a road name change. Property owners have provided a petition requesting a road name change of Braxton Bragg Court (State Road 2212) to Hydrangea Court. There are four parcels on Braxton Bragg Court, 46 each with different owners. Three of the four parcel owners have provided signatures agreeing to the proposed renaming. Therefore, the petition includes the requisite signatures of seventy- five percent (75%) of those persons owning property on the road in question. The fourth property owner did not respond to the request for signatures. (see attached "Petition" and "Map") The Address Administrator contacted the North Carolina Department of Transportation (NCDOT) and determined that State Board of Transportation approval is required to rename this road in accordance with GS §153A-239.1 (see attached "Response from NCDOT") As required by North Carolina law, a Notice of this Public Hearing was published in the News of Orange on Wednesday, April14, 2021 and The Herald Sun on Sunday, April 18, 2021, and posted at the following locations: • Orange County Courthouse • Piedmont Feed & Garden Center on Hwy 54 • At the intersection of Braxton Bragg Court and Wade Hampton Road GS §153A-239.1 requires that after renaming a road, the County shall notify the local postmaster with jurisdiction over the road, the Board of Transportation, and to any city within five miles of the road. Ordinance § 6-34(b)(2)(b)(iii) requires the Petitioners to pay to Orange County the cost of purchasing new signs and erecting them prior to the name change becoming effective. Nancy Freeman, Tax Administrator, reviewed the background information in the agenda packet. A motion was made by Commissioner Dorosin, seconded by Commissioner Hamilton to open the public hearing. Roll call ensued VOTE: UNANIMOUS PUBLIC COMMENTS: Joanne Filley said a committee of neighbors discussed changing the names of the roads in their neighborhoods, which were all named after Confederate generals. She said the neighbors' biggest concern is the cost of changing signs, licenses, registrations, etc. She said the committee did a crowd sourcing fundraiser to pay for these costs. She said not all roads got enough signatures. A motion was made by Commissioner Dorosin, seconded by Commissioner Bedford to close the public hearing. Roll call ensued VOTE: UNANIMOUS 47 A motion was made by Commissioner Dorosin, seconded by Commissioner Hamilton, to authorize the acceptance of written comments by 9 a.m. on May 6, 2021 and to schedule a vote on May 18 to approve resolution and authorize address administrator to submit resolution to the NC Board of Transportation. Roll call ensued VOTE: UNANIMOUS Chair Price praised the neighbors for taking on this issue. d. Public Hearing on Renaming Joseph Johnston Court to Water Oak Court The Board conducted a public hearing on a petition to rename Joseph Johnston Court (State Road 2210) to Water Oak Court (see attached "Petition to Rename a Public Road Known as Joseph Johnston Court to Water Oak Court" and "Map of the Road to be Renamed"). BACKGROUND: North Carolina General Statute § 153A-239.1 (NCGS §153A-239.1) grants a county the authority to rename any road within a county as provided by the statute and by a County Ordinance after the Board of County Commissioners has held a public hearing. The public hearing must be held at least ten days prior to the renaming the road and a notice of the time, place and subject matter of the hearing prominently posted at the courthouse, in at least two public places in the township where the road is located, and the notice of the hearing must be published in a newspaper of general circulation published in the County. The County may not change the name given a road by the North Carolina Board of Transportation unless the Board of Transportation agrees. The Orange County Board of Commissioners adopted an Ordinance entitled "An Ordinance to Assign and Regulate Road Names, House and Building Numbers in Orange County" (the "Addressing Ordinance") on December 13, 2011. The Addressing Ordinance § 6-34(b)(2)(b) allows property owners to request to rename a public road for personal reasons. In order to do so, the property owners must provide a petition including the existing road name, the proposed road name, the reason why the person(s) are requesting the name change, and the signatures of seventy-five percent (75%) of those persons owning property addressed on the road in question. The proposed road name must conform to the requirements of Addressing Ordinance § 6-34(b) and the name change may only be approved after a public hearing is held on the matter as provided in Addressing Ordinance § 6-36 and the Board of County Commissioners have approved the petition for a road name change. Property owners have provided a petition requesting a road name change of Joseph Johnston Court (State Road 2210) to Water Oak Court. There are eight parcels on Joseph Johnston Court, each with different owners. Six of the eight parcel owners have provided signatures agreeing to the proposed renaming. Therefore, the petition includes the requisite signatures of seventy-five percent (75%) of those persons owning property on the road in question. The remaining property owners did not respond to the request for signatures. (see attached "Petition" and "Map") 48 The Address Administrator contacted the North Carolina Department of Transportation (NCDOT) and determined that State Board of Transportation approval is required to rename this road in accordance with GS §153A-239.1 (see attached "Response from NCDOT") As required by North Carolina law, a Notice of this Public Hearing was published in the News of Orange on Wednesday, April 14, 2021 and The Herald Sun on Sunday, April 18, 2021, and posted at the following locations: • Orange County Courthouse • Piedmont Feed & Garden Center on Hwy 54 • At the intersection of Joseph Johnson Court and Wade Hampton Road GS §153A-239.1 requires that after renaming a road, the County shall notify the local postmaster with jurisdiction over the road, the Board of Transportation, and to any city within five miles of the road. Ordinance § 6-34(b)(2)(b)(iii) requires the Petitioners to pay to Orange County the cost of purchasing new signs and erecting them prior to the name change becoming effective. Nancy Freeman reviewed the background information in the agenda packet. A motion was made by Commissioner Dorosin, seconded by Commissioner Hamilton to open the public hearing. Roll call ensued VOTE: UNANIMOUS PUBLIC COMMENTS: Vivian Olsen said she is a new resident of the neighborhood, and is happy about the prospect of renaming the road. She said she has noticed how dedicated the residents of Orange County are to preserving the land, and native wildlife. She said more than 75% of the residents are supportive of the name change. Joanne Filley said some people objected to the name changes because it is not honoring history. She said there is a big difference between remembering history and honoring a cause. She said these streets currently honor men who fought for slavery. She said the original intent of the neighborhood was to name the streets after trees, but one developer overrode that and named all of the streets after Confederate generals. She said she hopes that further street names will be changed, and the chosen names are all native plants in North Carolina. A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to close the public hearing. Roll call ensued VOTE: UNANIMOUS A motion was made by Commissioner Fowler, seconded by Commissioner Dorosin, to authorize the acceptance of written comments by 9 a.m. on May 6, 2021 and to schedule a vote 49 on May 18 to approve resolution and authorize address administrator to submit resolution to the NC Board of Transportation. Roll call ensued VOTE: UNANIMOUS e. Public Hearing on Renaming Service Road SR1223 to Diversity Drive The Board conducted a public hearing on the renaming of Service Road SR1223 to Diversity Drive (see attached "Renaming of a Public Road Known as Service Road SR1223 to Diversity Drive - Attachment A"). BACKGROUND: North Carolina General Statute § 153A-239.1 (NCGS §153A-239.1) grants a county the authority to rename any road within a county as provided by the statute and by a County Ordinance after the Board of County Commissioners has held a public hearing. The Public hearing must be held at least ten days prior to the renaming the road and a notice of the time, place and subject matter of the hearing prominently posted at the courthouse, in at least two public places in the township where the road is located, and the notice of the hearing must be published in a newspaper of general circulation published in the County. The Orange County Board of Commissioners adopted an Ordinance entitled "An Ordinance to Assign and Regulate Road Names, House and Building Numbers in Orange County" (the "Addressing Ordinance") on December 13, 2011. The Addressing Ordinance allows the Addressing Administrator to rename a road according to § 6-34(b)(2)(a) which provides, "Road names may be changed by the Address Administrator when the road name is a duplicate of another road name within a designated postal area or within Orange County and interferes with the accurate dispatch of emergency service or postal delivery. In addition, a road name may be changed when one road has two commonly used names or where portions of what appears to be the same road has two or more names." The Addressing Administrator is considering a road name change of Service Road SR1223 to Diversity Drive (see attached "Renaming of a Public Road Known as Service Road SR1223 to Diversity Drive - Attachment A"). Orange County Emergency Services has requested that Service Road SR1223 be renamed to Diversity Drive as to avoid the inaccurate dispatch of emergency vehicles. As required by North Carolina law, a Notice of this Public Hearing was published in the News of Orange on Wednesday, April 14, 2021 and The Herald Sun on Sunday, April 18, 2021, and posted at the following locations: • Orange County Courthouse • Piedmont Feed & Garden Center on Hwy 54 • Intersection of Service Road and Old NC 86 GS §153A-239.1 requires that after renaming a road, the County shall notify the local postmaster with jurisdiction over the road, the Board of Transportation, and to any city within five miles of the road. 50 Nancy Freeman reviewed the background information in the agenda packet. Commissioner McKee asked if this was the road that services the RTLP project. Nancy Freeman said yes. A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to open the public hearing. Roll call ensued VOTE: UNANIMOUS PUBLIC COMMENTS: None. A motion was made by Commissioner Dorosin, seconded by Commissioner Hamilton, to close the public hearing. Roll call ensued VOTE: UNANIMOUS A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to authorize the acceptance of written comments by 9 a.m. on May 6, 2021. Roll call ensued VOTE: UNANIMOUS 6. Regular Agenda a. Authorization to Proceed with New Orange County Arts Commission Office and Arts Space and Associated Lease Agreement with Hedgehog Holdings The Board received information on the proposed Eno Arts Mill Project and approve the Orange County Arts Commission (OCAC) and staff to move forward by authorizing the Manager to sign a lease agreement with Hedgehog Holdings for Suite 17 at the Eno River Mill in Hillsborough. BACKGROUND: To address the identified needs of the arts community, the OCAC received BOCC approval in October 2019 to enter into a lease agreement with Hedgehog Holdings, a family-run, historic preservation development firm based in Raleigh and owner of the Eno River Mill in Hillsborough. The partnership allowed the OCAC to offer eleven studio workspaces for local artists. The spaces opened in February 2020, and proved successful and profitable in the first year, exceeding projections even despite the pandemic. In July 2020, the OCAC entered into "Phase 2" of the original plan and began renting Suite 29, a large, open space for classes, exhibits, and events. Suite 29 is connected to the current 51 OCAC office. Due to the inability to host gatherings, the space was instead rented by three large-format artists. In early 2021, two front-facing office suites (17 A&B) very close to the artist studios became available. At the same time, owners of the Eno Mill were approached by a tenant interested in renting Suite 29 and the OCAC office. Hedgehog Holdings has offered 17 A&B to the OCAC at the extremely generous rate of$1 per square foot. The space, which is just under 7,000 square feet and ideally situated in an easily accessible location, will allow the OCAC to expand its offerings to the community in ways that will fundamentally change the arts landscape of Orange County and provide real solutions to the identified challenges facing the arts. Suite 17 will offer class space, exhibits and event space, a welcoming office for the OCAC, and affordably-priced offices for local cultural organizations. Katie Murray, Arts Commission Director, played a video that described the Eno Arts Mill space. She made the following PowerPoint presentation: Slide #1 -a FR Slide #2 ARTS MILL Primary i 7 A strong Local Arts Agency (OCAC) 2 PHYSICAL SPACE 3 Increased ACCE5��IBILITY to the arts ARTS MILL HedgelZc�g Hraldings A,family-awned,Raleigh-based historic 52 Slide #3 property development and leasing campany. SlideMAW •4 ENS ARTS M 1 LL Artist Studios ) Opened February,2020 �": > Eleven studios,13 artists + � > Artists represent variety `'" of mediums,career levels, 1 ages and ethncities � Proj.first year net:-$2,400 � Actual first year net:$6,250 _ ARTS MILL , � , Smite 29 ,." ) Opened july,2020 i > Work space for three large-format artists > Video shoot space for Music Maker Relief Foundatian ) $2,500 additional net revenue � 53 Slide • . CURRENT QCAC OFFICE&ART SPACES Sli Suib'b (KRC� NMaC SIuEIds afll[a xaErMy - Emranoe — Park§eg Allison 3V.l Fn[Mountain quad • SUITE 17A8B Sli sw<d YF Artist Studios Hallway Mrtss ISui �amM Sw[E T [ Enlran<r Patldng Nihon SG/EnoMwaMairy Road •- •. SUITE 17A&B Sli sulbzP prtht suwwa xmka.y r I�' lrmx 1 da �—i lin° sv,ME E Entran[e Fmranca PaAing Nlhan SLY Go YPwtaln goad •- • ENO ARTS MILL sulsa xs arc 1 3 8 Paraing Nlhm Sl.l'Eno Yeuntalry paae 54 Slide #10 ARTS MILL No Slide #11 �I ■ ARTS M f LL Suite 17 7,o[}s}sf ideally situated in an easily accessible location. Rent:51 per square foot+utilities Slide #12 Will allow the OCAC to expand its offerings to the community in many ways: • A large class space to be used by the{]CAC,arts organizations,and artists ARTS MILL Suite 17 - A large exhibits and events space offering high- quality gallery space to display and sell work,plus a space for small events • A welcoming vfficewith afront-facing doer,a conference room and small classroom • 5ix affordably priced studios or offices for local artists and organizations. ARTS MILL Suite 17 Current prospective tenants include: o Art Therapy Institute o NC Mosaics o Buil City Music Scfiool o Occaneechi Tribe o ChamberOrthestraTriangie o QrangeCvuntyArtistsGuild o HllVshoroughAr[sCouncil o Sis[ers'VolcesChorus 55 Slide #13 o Little WingsRrt Program Leasing ariry: BIP©C iMa a vther cultural organizations�individual artists Slide ARTS MILL Slide #15 "Due.to COVID-19,the tzeed fur mental health services ]las greatly increased.Expanding to the Eno Miil in Hillsborough wouid be ideal foe the Art Therapy Institute; clot only will the affordable rent allow us to offer affordable mental health services,but we will also further f,llfil]our mission of celebratutgnur t�lients as artists and destigmatizing meatal illness by being a part of a vibrant arts community." LT -Bridget Pemberton-smith I�STi Executive Director,Art Therapy lnstlttlte Iaget Forecas# TEAR 1 YEAR 2 TEAR 9 TEAR 6 YEAR 3 IN[OAIE S1lT;754 5114,107 5193,597 St93,n9 5715,414 €%pEN3E 318T,340 314B,t51 5175,511 SIBI,091 316l,SM MEt 515,000 317,137 377,495574,145 345,514 s - Assumes fuff aecupanryof office/studios - 7nduAeSverymnservatilrefiguresfarcfassroornJeventrentafs - Dazs oat include upfrt expense ARTS MILL aCAC: • $7f:,b156*upfotdoors,kitrhenette,utilitysinks,galleryfightong • 545,OOQ*seedfwnding:sixmonthsrentfvtilitseswouldalkow tim a to secure tenants m o st i n n eed of space *lncorpora�ed into DCtlt"s requestfor itmericaa Rescue Plan frending Hedgehog Holc3lrrgs: + Paint,ceiNngrepadr,newlighting + dCAC rno�ng costs • lJpfit expense in excess of$76,4Q0 ARTS MILL In the works.... SPARKYauth Theater An accessib9e, high-quality, youth theater program 'y�Gi y „ r� i�roviding transportation from f orange County Tile 1 schools and sliding-scale tuition. JI � y 7 9 ARTS MILL In the works... Community Dark Raam a° 1 A membership-based dark room and �_f*� photography studio offering classes, processing and shooting space. 57 Slide ARTS MILL In the works... Comnnunity Ceramics Stadia In partnership with the ^' Hillsborough Arts Coun[il, _ �`` ""+. affordable classes and open � ��,� sfud¢o space for ceramic ar[isls. � �e' Slide #20 ARTS MILL Slide #21 In the works... C)rchestrall�ehearsalSpace � e�.f Bull City Music School:Space to � support a new,accessible youth �t,, orchestra program thamber Drchestra of the Triangle: f Rehearsal and office space ARTS r. a Commissioner McKee asked for clarificationof - i•. • is being asked to •• this evening, and if a financial gain is still anticipated after all costs are accounted for. Katie Murray • yes. She said the request • is forBOCC to approve 58 Katie Murray said the upfitting costs are not included in her FY21-22 budget request. She said she will speak with the Deputy County Manager about funding sources. She said costs can be incorporated into the sub-lease costs, if necessary, which would increase rents for the organizations. Commissioner McKee asked if the tentative tenants are fully committed. Katie Murray said she has a fairly strong commitment from the Art Therapy Institute and NC Mosaics, as well as a possible commitment from Bull City Music School and Chamber Orchestra of the Triangle. She said she also has a very long list of individual artists who are interested in tenancy. Commissioner McKee asked if the risks could be identified, given the other financial pressures on the County. He said he has concerns about tenants' ability to pay lease payments given the economy. Katie Murray said she feels confident that this space will generate revenue through programming and events. She said there is unlimited potential. Commissioner McKee said he has only heard good things about the artists so far. Commissioner Greene said she is excited about this possibility. She referred to the Youth Theater program, and asked if there is a third party sponsor. Katie Murray said this would be an Arts Commission program, which means sliding scale tuition can be offered, which makes it accessible for many more people. Commissioner Greene asked if this would be in a specific space in the mill. Katie Murray said yes, and some seed money would be needed for upfitting costs. Chair Price said she is excited by the proposal. A motion was made by Commissioner Greene, seconded by Commissioner Fowler to approve the proposed occupancy of Suite 17, and authorize the County Manager to sign a lease with Hedgehog Holdings and authorize the County Manager to sign sub-lease agreements with local cultural organizations and/or artists. Roll call ensued VOTE: UNANMIOUS 7. Reports None. 8. Consent Agenda • Removal of Any Items from Consent Agenda Commissioner Dorosin removed item 8-h • Approval of Remaining Consent Agenda A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to approve the remaining consent agenda. Roll call ensued. VOTE: UNANMIOUS • Discussion and Approval of the Items Removed from the Consent Agenda 59 Commissioner Dorosin said he pulled item 8-h because he did not agree with the decision in the previous work session to appoint to the OWASA board. He said plans to vote against the item. A motion was made by Commissioner McKee, seconded Commissioner Fowler to approve item 8-h. Roll call ensued VOTE: Ayes, 6 (Commissioner Bedford, Commissioner Fowler, Commissioner Greene, Commissioner Hamilton, Commissioner McKee, Chair Price); Nays, 1 (Commissioner Dorosin) MOTION PASSES a. Minutes The Board approved the draft minutes for the April 6, 2021, April 13, 2021, and April 19, 2021 Board of County Commissioners meetings. b. Motor Vehicle Property Tax Releases/Refunds The Board adopted a resolution, which is incorporated by reference, to release motor vehicle property tax values for eight taxpayers with a total of eight bills that will result in a reduction of revenue. c. Property Tax Releases/Refunds The Board adopted a resolution, which is incorporated by reference, to release property tax values for twelve taxpayers with a total of sixteen bills that will result in a reduction of revenue. d. Fiscal Year 2020-21 Budget Amendment#12 The Board approved budget, grant and capital ordinance amendments for fiscal year 2020-21 to the Health Department; Health and Dental Insurance Fund; Lands Legacy Program; Emergency Telephone System Fund; Emergency Recovery Fund; Animal Services; Cooperative Extension; and Visitors Bureau Fund. e. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro City Schools (CHCCS) and Contingent Approval of Budget Amendment#12-A Related to CHCCS Capital Prosect Ordinances The Board approved an application to the North Carolina Department of Public Instruction (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2020-21 debt service payments for Chapel Hill — Carrboro City Schools (CHCCS), and to approve Budget Amendment #12-A, contingent on the NCDPI's approval of the application. f. Application for North Carolina Education Lottery Proceeds for Orange County Schools (OCS) and Contingent Approval of Budget Amendment #12-B Related to OCS Capital Prosect Ordinances The Board approved an application to the North Carolina Department of Public Instruction (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2020-21 debt service payments for Orange County Schools (OCS), and to approve Budget Amendment #12-B, contingent on the NCDPI's approval of the application. g. Contract Award for Financial and Compliance Audit Services The Board awarded Request for Proposals (RFP) 367-OC 5314 Audit Services to Cherry Bekaert, LLP to conduct auditing services for Orange County in the amount of $83,000 (first year), $85,500 (second year), and $88,000 (third year); and authorizing the Chair to sign the 60 Local Government Commission (LGC) contract on behalf of the BOCC pending staff and attorney review. h. Advisory Boards and Commissions —Appointments The Board approved the Advisory Boards and Commissions appointments as reviewed and discussed during the April 22, 2021 Work Session. i. Approval of a Resolution Authorizing a Revision in the Resolution Adopted May 5, 2016 Which Authorized the Orange County FY 2016-2017 HOME Program Design The Board approved a revision in the resolution adopted May 5, 2016 which authorized the Orange County FY 2016-2017 HOME Program Design. j. Proposed Orange County FY 2021-2022 Annual Action Plan and HOME Activities The Board: 1) Adopted a Resolution, which is incorporated by reference, authorizing submission of the FY 2021-2022 Annual Action Plan; 2) Adopted a Resolution, which is incorporated by reference, approving the proposed HOME Program Activities for FY 2021-2022; and 3) Authorized the County Manager to implement the HOME Program as approved by the BOCC, including the ability to execute agreements with partnering nonprofit organizations after consultation with the County Attorney and based on the allocation received from HUD k. Refund Request— Lake Orange, Inc. The Board denied a refund request submitted by Attorney Steve Yuhasz on behalf of Lake Orange, Inc. 9. County Manager's Report Bonnie Hammersley said staff is working to reopen county buildings to the public. She said the Deputy County Manager is assisting with developing a plan. 10. County Attorney's Report John Roberts said this is the last week for filing bills in the legislature. He said he will keep the Board informed. 11. *Appointments a. Arts Commission —Appointment Discussion The Board discussed an appointment to the Arts Commission. BACKGROUND: The following appointment information is for Board consideration. NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Sarah Shore At-Large First Full Term 03/31/2024 NOTE - If the individual listed above is appointed, the following vacancies remain: • None Tara May, Deputy Clerk, introduced the item, and updated the Commissioners on the Applicant's desire to not be appointed to the Historic Preservation Commission. She said the applicant would still like to be appointed to the Arts Commission. 61 A motion was made by Commissioner Bedford, seconded by Commissioner Greene, to appoint Sarah Shore to the Arts Commission. Roll call ensued VOTE: UNANMIOUS 12. Information Items • April 20, 2021 BOCC Meeting Follow-up Actions List • Tax Collector's Report— Numerical Analysis • Tax Collector's Report— Measure of Enforced Collections • Tax Assessor's Report— Releases/Refunds under $100 • Memorandum - Progress Report on Medline Industries, Inc. • Memorandum - Financial Report - Third Quarter FY 2020-21 13. Closed Session NONE A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to adjourn the meeting at 11:34 p.m. Roll call ensued VOTE: UNANMIOUS Renee Price, Chair Laura Jensen Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board.